Request for Proposal Custodial Supplies – Disposable paper products
Several public school districts located in the same geographic area are seeking proposals for the purchase of custodial supplies; specifically disposal paper products as described there in the attached documents. The districts participating, with their associated delivery address, invoicing address and contact information can be found in Attachment “B”.
Sealed bids will be accepted until January 9, 2008 at 2:00 p.m. EST at which will be publicly opened and read aloud at the address below. Bids are to be delivered to:
Ms. Kris Barann, Business Manager Trenton Public Schools 2603 Charlton Rd. Trenton, MI 48183
Envelopes containing bids shall be sealed and clearly marked “Custodial Supplies Bid-DO NOT OPEN” with the name and return address of the bidder on the envelope.
Two copies of signed copies of the bid proposal shall be submitted.
Questions regarding this Request for Proposal must be directed to: Ken Kreszyn, Supervisor of Facilities Trenton Public Schools 2603 Charlton Rd. Trenton, MI 48183 Phone: (734) 692-6385 E-mail: [email protected]
A mandatory pre-bid meeting on December 13, 2007 at 10:00 a.m. EST must be attended at: Melvindale-North Allen Park Public Schools 18530 Prospect St. Melvindale, MI 48122
ALL PARTIES WISHING TO RESPOND TO THIS REQUEST FOR PROPOSAL SHALL TAKE NOTICE OF INSTRUCTIONS TO BIDDERS IN ATTACHMENT “A”.
Attachment “A” Instructions to Bidders
1. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements specified within. 2. Bids received after the scheduled opening time will not be accepted or considered. 3. Telephonic bids or facsimile transmitted bids will not be accepted. 4. Unless otherwise specified, no bid may be withdrawn, changed or modified in any way for a period of ninety (90) calendar days from date of bid opening. 5. Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of the bid after it has been opened. 6. Bids received prior to time of opening will be kept securely unopened. No responsibility will be attached to school district employee who prematurely opens an incorrectly addressed bid proposal. 7. If either a unit price or extended price is obviously in error, or the other is obviously correct, the incorrect price will be disregarded. 8. Participating school districts are exempt from state and federal taxes. 9. All bids are subject to acceptance by the Board of Education of participating school districts which reserve the right to accept or reject any or all bids, to waive irregularities or defects, and accept other than the low bid when deemed to be in the best interest of the school district. 10. The laws of the State of Michigan shall govern rights, obligations, and remedies of the Parties under this bid and any agreement reached through this process. 11. All information included in a bid response is subject to the Freedom of Information Act and may be disclosed in its entirety after the formal, public bid opening has been completed. 12. By submission of this proposal, the bidder certifies that the pricing structure offered has been arrived at independently without consultation, communication, or agreement of such prices for the purpose of restricting competition with any other bidder or competitor. 13. The bidder agrees to hold and save the participating school districts, its officers, agents and employees harmless from liability of any kind, including costs and expenses, with respect to any claim, action, cost or judgment for patent, copyright or trademark infringement arising out of the purchase or use of equipment, materials, supplies, or services covered by this contract. 14. A completed Familial Disclosure Form (Attachment “C”) must be included with each proposal submitted or the proposal will not be accepted.
Attachment “B” Participating School Districts
Allen Park Public School District Flat Rock Public School District Gibraltar Public School District Grosse Ile Public School District Huron Public School District Lincoln Park Public School District Melvindale-Northern Allen Park Public Schools River Rouge School District Riverview Community School District Southgate Public School District Trenton Public School District Woodhaven-Brownstown School District Wyandotte School District
(Individual account information for each district)
District Name Allen Park Public Schools
CONTACT INFORMATION: BILLING INFORMATION: Name Lee Anzicek Address 9601 Vine Allen Park, MI 48101 Address 17411 Champaign, Phone 313.827.2100 Allen Park, MI 48101 Office phone 313.827.2050 Fax 313.827.2151 Fax 313.827.2055 (other) ATT: Alise Grant E-mail [email protected] (other)
SITE LOCATIONS: 1 Name Arno Elementary Address 7500 Fox Allen Park, MI 48101
2 Name Bennie Elementary Address 17401 Champaign Allen Park, MI 48101
3 Name Lindemann Elementary Address 9201 Carter Allen Park, MI 48101
4 Name Allen Park Middle School Address 8401 Vine Allen Park, MI 48101
5 Name Allen Park High School Address 18401 Champaign Allen Park, MI 48101
6 Name Riley Center Address 9601 Vine Allen Park, MI 48101
7 Name Maintenance and Transportation Building Address 18401 Champaign Allen Park, MI 48101
8 Name Address
9 Name Address
10 Name Address
(Individual account information for each district)
District Name Flat Rock Public Schools
CONTACT INFORMATION: BILLING INFORMATION: Name Mark Przybylo Address SAME Address 28639 Division, Flat Rock, 48134 Phone Office phone 734.535.6525 Fax Fax 734.535.6501 (other) E-mail [email protected] (other)
SITE LOCATIONS: 1 Name CSB community School Building Address 28639 Division Flat Rock, MI 48134
2 Name Address
3 Name Address
4 Name Address
5 Name Address
6 Name Address
7 Name Address
8 Name Address
9 Name Address
10 Name Address
(Individual account information for each district)
District Name Grosse Ile Township Schools
CONTACT INFORMATION: BILLING INFORMATION: Name Randy Knapp Address 23276 E. River Rd., Grosse Ile, 48138 Address 23276 E. River Rd., Grosse Ile, MI Phone 734.362.2584 Office phone 734.362.2579 Fax Fax 734.362.2595 (other) E-mail [email protected] (other)
SITE LOCATIONS: 1 Name Grosse Ile Central Office Address 23276 E. River Rd. Grosse Ile, MI 48138
2 Name Grosse Ile High School Address 7800 Grays Grosse Ile, MI 48138
3 Name Grosse Ile Middle School Address 23270 E. River Rd. Grosse Ile, MI 48138
4 Name Meridian Elementary Address 26700 Meridian Grosse Ile, MI 48138
5 Name Parke Lane Elementary Address 21610 Parke Lane Grosse Ile, MI 48138
6 Name Address
7 Name Address
8 Name Address
9 Name Address
10 Name Address
(Individual account information for each district)
District Name Gibraltar Schools
CONTACT INFORMATION: BILLING INFORMATION: Name Jim Strzelecki Address 19370 Vreeland Rd., Woodhaven, MI 48183 Address 28291 Fort St., Trenton, MI 48483 Phone 734.692.4000 Office phone 734.675.2368 Fax 734.692.3905 Fax 734.675.8895 (other) E-mail [email protected] (other) Jim cell: 734.735.8564
SITE LOCATIONS: 1 Name Carlson High School Address 30550 W. Jefferson Ave. Gibraltar, MI 48173
2 Name Shumate Middle School Address 30550 W. Jefferson Ave. Gibraltar, MI 48173
3 Name Chapman Elementary Address 31500 Olmstead Rd. Rockwood, MI 48173
4 Name Hunter Elementary Address 21320 Roche St. Brownstown, MI 48183
5 Name Parsons Elementary
Address 14473 M. Gibraltar Rd. Gibraltar, MI 48173
6 Name Weiss Elementary Address 26631 Reaume St. Woodhaven, MI 48183
7 Name Downriver Address 33211 McCann Rockwood, MI 48173
8 Name Early Child Address 21762 Harding Rockwood, MI 48173
9 Name Stark AD-Building Address 19370 Vreeland Rd. Woodhaven, MI 48183
10 Name Transportation Building Address 28291 Fort St. Trenton, MI 48183
(Individual account information for each district)
District Name Huron School District
CONTACT INFORMATION: BILLING INFORMATION: Name Arnold Lewandowsky Address 32044 Huron River Dr. New Boston, MI 48164 Address 32044 Huron River Drive Phone 734.782.2441 New Boston, MI 48164 Office phone 734.782.4615 Fax 734.783.0339 Fax 734.782.0339 (other) E-mail [email protected] (other)
SITE LOCATIONS: 1 Name Huron High School Address 32044 Huron River Drive New Boston, MI 48164
2 Name Renton Junior High Address 31578 Huron River Drive New Boston, MI 48164
3 Name Frank Brown Elementary Address 25485 Middle Belt New Boston, MI 48164
4 Name William Miller Elementary Address 18955 Hannan Rd. New Boston, MI 48164
5 Name Huron Schools Maintenance Department Address 32042 Huron River Drive New Boston, MI 48164
6 Name Address
7 Name Address
8 Name Address
9 Name Address
10 Name Address
(Individual account information for each district)
District Name Lincoln Park School District
CONTACT INFORMATION: BILLING INFORMATION: Name Leo Consiglio Address 1650 Champaign Lincoln Park, MI 48146 Address 1650 Champaign Phone 313-389-0200 Lincoln Park, MI 48146 Office phone 313-389-0251 Fax 313-928-7863 Fax 313-928-7863 (other) E-mail [email protected] (other) Cell – 313-363-0401
SITE LOCATIONS: 1 Name Lincoln Park High School Address 1701 Champaign Lincoln Park, MI 48146
2 Name Carr Elementary Address 2901 Ferris Avenue Lincoln Park, MI 48146
3 Name Crowley Center Address 2000 Pagel Avenue Lincoln Park, MI 48146
4 Name Foote Elementary Address 3250 Abbott Lincoln Park, MI 48146
5 Name Hamilton Adult Ed. Address 1584 Old Goddard Lincoln Park, MI 48146
6 Name Hoover Elementary Address 3750 Howard Lincoln Park, MI 48146
7 Name Keppen Elementary Address 661 Mill Lincoln Park, MI 48146
8 Name Lafayette Elementary Address 1360 Lafayette Lincoln Park, MI 48146
9 Name Lincoln Park Middle School Address 2800 Lafayette Lincoln Park, MI 48146
10 Name LeBlanc Address 3804 Hazel Lincoln Park, MI 48146
11 Name Mixter Elementary Address 3301 Electric Lincoln Park, MI 48146
12 Name Raupp Elementary Address 1351 Ethel Lincoln Park, MI 48146
Lincoln Park Administration Building – 1650 Champaign
(Individual account information for each district)
District Name Melvindale-Northern Allen Park School District
CONTACT INFORMATION: BILLING INFORMATION: Name Rick Morley Address 18530 Prospect Melvindale, MI 48122 Address Phone same Office phone 313.389.3324 Fax Fax 313.381.2953 (other) E-mail [email protected] (other)
SITE LOCATIONS: 1 Name Melvindale High School Address 18656 Prospect Melvindale, MI 48122
2 Name Allendale Elementary Address 3201 Oakwood Melvindale, MI 48122
3 Name Rodgers Early Elementary Address 5000 Shenandoah Melvindale, MI 48122
4 Name Strong Middle School Address 3303 Oakwood Melvindale, MI 48122
5 Name Address
6 Name Address
7 Name Address
8 Name Address
9 Name Address
10 Name Address
(Individual account information for each district)
District Name River Rouge Schools
CONTACT INFORMATION: BILLING INFORMATION: Name Mark Pruneau Address 1460 West Coolidge Highway Address 109 W. Pleasant Phone 313.297.9600 Office phone 313.297.7685 Fax 313.297.6525 Fax 313.297.7631 (other) E-mail [email protected] (other)
SITE LOCATIONS: 1 Name Ann Visger School Address 11121 West Jefferson Ave. River Rouge, MI 48218
2 Name River Rouge High School Address 1460 W. Coolidge Highway River Rouge, MI 48218
3 Name Sabbath School Address 340 Frazier River Rouge, MI 48218
4 Name Walter White School Address 550 Eaton River Rouge, MI 48218
5 Name Address
6 Name Address
7 Name Address
8 Name Address
9 Name Address
10 Name Address
(Individual account information for each district)
District Name Riverview Community Schools
CONTACT INFORMATION: BILLING INFORMATION: Name Gary Kennedy Address 13425 Colvin Riverview, MI 48193 Address 17829- Krause St. Phone 734-285-9665 Riverview, MI 48193 Office phone 734-285-3900 Fax 734-285-9822 Fax 734-285-3888 (other) E-mail [email protected] (other)
SITE LOCATIONS: 1 Name Riverview Community High School Address 12431 Longsdorf Riverview, Michigan 48193
2 Name Seitz Middle School Address 17800 Kennebec Riverview, Michigan 48193
3 Name Huntington Elementary Address 17752 Kennebec Riverview, Michigan 48193
4 Name Forest Elementary Address 19400 Hampton Riverview, Michigan 48193
5 Name Memorial Elementary Address 13425 Colvin Riverview, Michigan 48193
6 Name Central Office Address 13425 Colvin Riverview, Michigan 48193
7 Name Address
8 Name Address
9 Name Address
10 Name Address
(Individual account information for each district)
District Name Southgate Public Schools
CONTACT INFORMATION: BILLING INFORMATION: Name Judy Wilson Address SAME Address 13100 Burns Phone Southgate, MI 48195 Office phone 734.246.4646 Fax Fax 734.283.1813 (other) E-mail (other)
SITE LOCATIONS: 1 Name Maintenance Office Address 13100 Burns Southgate, MI 48195
2 Name Address
3 Name Address
4 Name Address
5 Name Address
6 Name Address
7 Name Address
8 Name Address
9 Name Address
10 Name Address
(Individual account information for each district)
District Name Trenton Public Schools
CONTACT INFORMATION: BILLING INFORMATION: Name Ken Kreszyn Address 2603 Charlton Trenton, MI 48183 Address 2601 Veterans Pkway Phone 734.676.8600 Trenton, MI 48183 Office phone 734.692.6385 Fax 734.676.4851 Fax 734.676.5156 (other) E-mail [email protected] (other)
SITE LOCATIONS: 1 Name Trenton High School Address 2603 Charlton Trenton, MI 48183
2 Name Arthurs Middle School Address 4000 Marian Drive Trenton, MI 48183
3 Name Anderson Elementary School Address 2600 Harrison Ave. Trenton, MI 48183
4 Name Hedke Elementary School Address 3200 Marian Ave. Trenton, MI 48183
5 Name Taylor Elementary School Address 3700 Benson Trenton, MI 48183
6 Name Service Building Address 2601 Veterans Pkway Trenton, MI 48183
7 Name Address
8 Name Address
9 Name Address
10 Name Address
(Individual account information for each district)
District Name WOODHAVEN-BROWNSTOWN SCHOOL DISTRICT
CONTACT INFORMATION: BILLING INFORMATION: Name NEIL GREENE Address 24975 VAN HORN RD BROWNSTOWN MI 48134 Address 24793 VAN HORN RD Phone 734-783-3300 BROWNSTOWN MI 48134 Office phone 734-789-2864 Fax 734-783-3316 Fax 734-783-0764 (other) E-mail [email protected] (other)
SITE LOCATIONS: 1 Name BATES ELEMENTARY Address 22811 GUDITH RD WOODHAVEN MI 48183
2 Name BROWNSTOWN MIDDLE SCHOOL Address 20135 INKSTER RD BROWNSTOWN MI 48174
3 Name ERVING ELEMENTARY Address 24175 HALL RD WOODHAVEN MI 48183
4 Name PATRICK HENRY MIDDLE SCHOOL Address 24825 HALL RD WOODHAVEN MI 48183
5 Name GUDITH ELEMENTARY Address 22700 SIBLEY RD BROWNSTOWN MI 48193
6 Name WEGIENKA ELEMENTARY Address 23929 ARSENAL RD BROWNSTOWN MI 48134
7 Name YAKE ELEMENTARY Address 16400 CARTER RD WOODHAVEN MI 48183
8 Name WOODHAVEN HIGH SCHOOL Address 24787 VAN HORN RD BROWNSTOWN MI 48134
9 Name MAPLE GROVE – ADMINISTRATION BLDG Address 24975 VAN HORN RD BROWNSTOWN MI 48134
10 Name SUPPORT SERVICES DEPT Address 24793 VAN HORN RD BROWNSTOWN MI 48134
(Individual account information for each district)
District Name Wyandotte Public Schools
CONTACT INFORMATION: BILLING INFORMATION: Name Ken Beesley Address 639 Oak St. Wyandotte, MI 48192 Address 639 Oak St. Phone 734.759.6080 Wyandotte, MI 48192 Office phone 734.759.5080 Fax 734.759.6019 Fax 734.759.6019 (other) E-mail (other)
SITE LOCATIONS: 1 Name Roosevelt High School Address 540 Eureka Wyandotte, MI 48192
2 Name Wilson Middle School Address 1275 15th St. Wyandotte, MI 48192
3 Name Garfield Elementary Address 340 Superior Wyandotte, MI 48192
4 Name Jefferson Elementary Address 1515 Fifteenth Wyandotte, MI 48192
5 Name McKinley Elementary Address 640 Plum Wyandotte, MI 48192
6 Name Monroe Elementary Address 1501 Grove Wyandotte, MI 48192
7 Name Taft Elementary Address 891 Goddard Wyandotte, MI 48192
8 Name Washington Elementary Address 1440 Superior Wyandotte, MI 48192
9 Name Josephine Brighton Skills Center Address 4460 Eighteenth Wyandotte, MI 48192
10 Name Madison Regional Trainable Program Address 2101 Grove Wyandotte, MI 48192
Attachment “C” FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT (This disclosure statement must be included with your bid as required by Public Act 232 of 2004) All bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Board of Education or Superintendent of Schools of the following participating school districts: Allen Park Public School District Flat Rock Public School District Gibraltar Public School District Grosse Ile Public School District Huron Public School District Lincoln Park Public School District Melvindale-Northern Allen Park Public Schools River Rouge School District Riverview Community School District Southgate Public School District Trenton Public School District Woodhaven-Brownstown School District Wyandotte School District
The undersigned, the owner or authorized officer of ______(the “bidder”), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any members of the Boards of Education and Superintendent of Schools as listed above. If such a relationship exists, please explain:
______
______
______
______
______
______
By: ______(Bidder’s signature)
Name: ______(type or print)
Date: ______
Subscribed and Sworn to Before Me:
This ______day of ______, 2007 A.D., in and for the County of
______, Michigan. My commission expires: ______.
______Signature of Notary ATTACHMENT “E” Bid Specifications
1. Vendor shall assure sufficient stock of product as to provide “on time delivery” within one week of order time during the school year period. Vendor shall state minimum order quanity for delivery on attachment “F”. Cost submitted on attachment “F” shall be total cost: product INCLUDING freight charges (landed cost).
2. Invoicing shall be monthly by district to address provided in attachment “B”.
3. Items listed on attachment “F”, product submission form are desired items/sizes; equal alternatives may be submitted. Vendors shall submit, with bid, a description of paper dispensers to be used in this contract. The School Purchasing Group reserves the right to request vendor presentations and further clarification of dispensers and paper products.
4. All deliveries will be made to the district ordering the product, on vehicles owned by the Supplier and bearing identification as such. Because School District may not have docks at some of the buildings, verify that you will hand unload and deliver inside the building. The handling and delivery of all products shall be in accordance with all Federal, State, Local and school district requirements.
5. Supplier must provide the products quoted for the duration of the contract. Substitutions for the convenience of the Supplier will not be accepted, and will be cause for termination of the contract. Products discontinued by the manufacturer, supplanted by improved formulations, or in tight supply due to market conditions will not apply but will only be accepted upon notification and acceptance by the School District. The successful vender shall not assign or delegate any obligation to another Supplier without written consent of the school-purchasing group.
6. Length of this contract shall be three years with an option to extend for years four and five by mutual agreement. Either party without penalty may terminate the contract for cause with a 90- day written notice.
7. Dispensers shall be supplied and installed by vendor for dispensing products ordered, there shall be no cost to the school district for dispensers or installation of dispensers unless the dispenser has been obviously damaged by vandalism or misuse. Warranty shall be 1 year on dispensers.
8. Walk-through visits for the purpose of estimating dispensers, their installation, or delivery to schools must be scheduled with contact information provided on “Attachment B”.
9. School districts may wish to phase out existing inventory and new dispensers may need to be installed with supply of initial product. Vendor shall demonstrate ability and willingness to provide transition without impacting school district operations. Some participating school districts may need to fulfill existing contracts before participation in this bid.
10. Only the designee of School Purchasing Group (D.R.O.M.) is authorized to negotiate details of this RFP.
ATTACHMENT “F” Bid Forms
Consumable paper products and dispensers
10,000 cases roll towels with Hands-free Roll Towel Dispensers, Mechanical Type 20,000 cases JRT with Twin Roll Jumbo Bath Tissue Dispenser
All products shall be packages on pallets, wrapped in shrink-wrap or banded secured to the pallet or other suitable forms of delivery as agreed upon with each District. Successful bidders will arrange delivery times and dates with the contact person from the School District. Note: Counts are approximate and neither the School Districts nor the DROM will be held to noted quantities.
Three year contract with 4th and 5th year option:
1 case JRT- JR Toilet Tissue ------as specified in attachment “D” Total Cost Total Total year 1 Cost Cost year 2 year 3
$ $ $
1 case Brown roll towel------as specified in attachment “D” Total Cost Total Total year 1 Cost Cost year 2 year 3
$ $ $
1 each Hands-free Roll Towel Dispensers, Mechanical Type –--non- Total Cost warranty replacement less installation $
1 each JRT Tissue Dispenser-2 Roll ----non-warranty replacement Total Cost cost less installation $
Minimum paper product order required for delivery $______
Toilet tissue % recycled ______Handtowels % recycled ______
Green Certified - Y or N
Company Name: ______
Date: ______
Signature: ______
Please attach description of dispensers and/or alternate bids Attachment “D”
Vendor Specs for DROM Paper Bid
Dispensers Up Front Just In Replacement Length of Non- Dispensers Time on-line Inventory Cost for Contract Product Proprietary Installation Provided Delivery Ordering Mgmt. Dispensers Required
JRT JR Toilet Tissue Yes Yes Yes Yes Yes Yes for non-warranty 3-year w/option
Brown Roll Towel Yes Yes Yes Yes Yes Yes for non-warranty 3-year w/option
Basis Case Weight Core Percent Product Quantity Minimum Size Width Length Recycled Description
JRT JR Toilet Tissue 12 18.4 lb. 3.2” 3.5” 1100 ft TBA 2 ply-white
Brown Roll Towel 6 22 lb. 2” 7.875” 800 ft TBA non-perforated