OFFICIAL

30th April 2020 North Police Station, Thames Way, , Kent, DA11 8BD Rapid Secure Ltd Tel: 01474 366650 Manor Court Chambers Townsend Drive Nuneaton Warwickshire CV11 6 RU

Dear Sirs,

Re: The Provision of Emergency Boarding Up Services

The National Supply & Delivery of to The Police, Fire and Crime Commissioner for Essex, Kelvedon Park, Road, Rivenhall, Witham, Essex CM8 3HB by you will be in accordance with all the Terms and Conditions of the Framework Agreement unless otherwise permitted under the Permitted Variations and notified to the Contractor in this letter.

Your contact will be:

Governance & Standards Team Seven Force Procurement Function North Kent Police Station, Thames Way, Gravesend, Kent, DA11 8BD Tel: 01474 366650

[email protected]

A Call-Off Contract shall only be formed when you receive a Purchase Order from the Police Force relating to this letter.

The commencement date of the Call-Off Contract will be the date of the Purchase Order and the expiry date of the Call-Off Contract will be 23:59 on 1st March 2022.

The terms and conditions of the Framework Agreement dated 2nd March 2020 made between the Mayor’s Offices of Policing and Crime/ Service and Boing Rapid Secure Ltd will apply to all Call-Off Contracts unless otherwise varied as permitted by the Framework Agreement.

Invoicing Information

The Police force will require the following information to be included by the Contractor on all invoices;

(a) the Contract number; (b) the Purchase Order Number;

(c) the specification number;

(d) an invoice number; General Enquiries: Email: [email protected] Tel: 01474 366650 or 01473 613698

7F/LET/004 Letterhead Template 1.0 OFFICIAL

OFFICIAL

(e) a detailed description of the Services including the address of the boarded-up property, the number of entries and any additional services (locks, bolts etc…);

(f) date and time period of delivery of the Services;

(g) the Contractor's VAT number;

(h) the VAT rate and VAT amount;

(i) the amount and % of any early settlement discount;

(j) the total amount due exclusive of VAT or other duty or early settlement discount;

(k) the amount due inclusive of VAT and any other duty or early settlement discount;

(l) the source/name of the person at the Authority responsible for the order to which the invoice relates;

(m) the source of authorisation of payment; (n) details of the Contract's BACS details or other method of payment;

(o) the Contractor's contact details; and

(r) the date of the invoice.

Please confirm by email or return of letter that you agree with the terms set out in this letter. Please note that we cannot send you any work until we have received your confirmation.

Yours Faithfully

Dave Levy 7 Force Head of Strategic Procurement

General Enquiries: Email: [email protected] Tel: 01474 366650 or 01473 613698

7F/LET/004 Letterhead Template 1.0 OFFICIAL