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PROCUREMENT DEPARTMENT 4 WORLD TRADE CENTER 150 GREENWICH STREET, 21ST FLOOR NEW YORK, NEW YORK 10007 REQUEST FOR PROPOSALS ISSUE DATE: OCTOBER 16, 2019 TITLE: REQUEST FOR PROPOSALS FOR THE PROVISION OF A TURNKEY SOLUTION, INCLUDING MAINTENANCE, OF A GUNSHOT DETECTION SYSTEM AT NEWARK LIBERTY INTERNATIONAL AIRPORT– THREE (3) YEAR CONTRACT RFP NUMBER: 59136 SUBMIT PROPOSALS TO THE ABOVE ADDRESS NO LATER THAN THE DUE DATE AND TIME INDICATED BELOW SITE INSPECTION DATE: OCTOBER 25, 2019 (Refer to the document for more information) QUESTIONS DUE DATE: NOVEMBER 6, 2019 TIME: 5:00 PM PROPOSAL DUE DATE: NOVEMBER 15, 2019 TIME: 2:00 PM BUYER: JOHN SANTIAGO [email protected] (212) 435-4613 TABLE OF CONTENTS 1. INFORMATION FOR PROPOSERS ON THIS REQUEST FOR PROPOSALS ........................................................................................................................................5 A. General Information ..............................................................................................5 B. Brief Summary of Scope of Work ........................................................................5 C. Deadline for Receipt of Proposals ........................................................................6 D. Vendor Profile ........................................................................................................7 E. Submission of Proposals ........................................................................................7 F. Communications Regarding this RFP .................................................................7 G. Proposal Acceptance or Rejection ........................................................................8 H. Union Jurisdiction ..................................................................................................8 I. City Payroll Tax .....................................................................................................8 J. Pre-Proposal Meeting/Site Inspection ..................................................................9 K. Additional Proposer Information .........................................................................9 L. Personnel Assurance Program and Contractor Staff Background Screening .9 M. Automated Clearing House Enrollment ............................................................10 2. PROPOSER PREREQUISITES ..............................................................................10 3. FINANCIAL INFORMATION ................................................................................12 4. EVALUATION CRITERIA AND RANKING .......................................................12 6. MBE/WBE SUBCONTRACTING PROVISIONS .................................................14 7. CERTIFICATION OF RECYCLED MATERIALS PROVISION ......................19 8. PROPOSAL SUBMISSION REQUIREMENTS .....................................................20 A. Letter of Transmittal ...........................................................................................20 B. Executive Summary .............................................................................................21 C. Agreement on Terms of Discussion ....................................................................21 D. Certifications With Respect to the Contractor’s Integrity Provisions ............21 E. Code of Ethics for Port Authority Vendors .......................................................21 F. Documentation of Proposer Prerequisites .........................................................21 G. Proposal ................................................................................................................22 H. Acknowledgment of Addenda .............................................................................26 I. Acceptance of General Contract Provisions ......................................................26 J. MBE/WBE Participation Plan ............................................................................27 9. CONDITIONS FOR THE SUBMISSION OF A PROPOSAL..............................27 A. Changes to this RFP.............................................................................................27 B. Proposal Preparation Costs ................................................................................27 C. Disclosure of Proposal Contents / Use of Ideas and Materials ........................27 D. Ownership of Submitted Materials ....................................................................27 E. Subcontractors .....................................................................................................28 F. Conflict of Interest ...............................................................................................28 G. Authorized Signature...........................................................................................28 H. References .............................................................................................................28 I. Evaluation Procedures and Negotiation ............................................................28 J. Taxes and Costs ....................................................................................................28 K. Most Advantageous Proposal/No Obligation to Award ...................................29 L. Multiple Contract Awards ..................................................................................29 M. Rights of the Port Authority ...............................................................................29 N. No Personal Liability ...........................................................................................30 ATTACHMENT A – AGREEMENT ON TERMS OF DISCUSSION ......................31 ATTACHMENT B – CONTRACT SPECIFIC TERMS AND CONDITIONS ........32 ATTACHMENT C – SCOPE OF WORK AND ENGINEERING TECHNICAL SPECIFICATIONS....................................................................................................42 1. Scope of Work ......................................................................................................42 A. Project Schedule ...................................................................................................42 B. System Design Requirements, Review, and Acceptance ..................................43 C. System Installation ...............................................................................................44 D. Insurance ..............................................................................................................45 E. Expected Working Conditions ............................................................................45 F. Contractor Supplied Materials and Services ....................................................45 G. Shop Drawings, Catalog Cuts and Samples ......................................................45 H. Construction Inspection and Acceptance ..........................................................49 I. System Commissioning ........................................................................................51 J. System Service Requirements .............................................................................51 K. Warranty Period ..................................................................................................51 L. Airport Operations Areas ...................................................................................51 M. Prevailing Wages ..................................................................................................52 2. Engineering Technical Specifications ................................................................53 ATTACHMENT D – COST PROPOSAL FORM .......................................................255 ATTACHMENT E – PROPOSER REFERENCE FORM .........................................256 ATTACHMENT F – STATEMENT OF SUBCONTRACTOR PAYMENTS .........257 ATTACHMENT G – CERTIFIED ENVIRONMENTALLY PREFERABLE PRODUCTS/PRACTICES ................................................................................259 ATTACHMENT H – MAPS/PLANS OF THE COVERAGE AREAS AT EWR ....260 ATTACHMENT I – PORT AUTHORITY TECHNOLOGY STANDARDS AND GUIDELINES ...........................................................................................................263 ATTACHMENT J – GENERAL CONTRACT PROVISIONS 1. INFORMATION FOR PROPOSERS ON THIS REQUEST FOR PROPOSALS A. General Information The Port Authority of New York and New Jersey (the “Port Authority” or the “Authority”) is an agency of the States of New York and New Jersey, created and existing by virtue of the Compact of April 30, 1921, made by and between the two States, and thereafter consented to by the Congress of the United States. It is charged with providing transportation, terminal and other facilities of trade and commerce within the Port District. The Port District comprises an area of about 1,500 square miles in both States, centering about New York Harbor. The Port District includes the Cities of New York and Yonkers in New York State, and the cities of Newark, Jersey City, Bayonne, Hoboken and Elizabeth in the State of New Jersey, and over 200 other municipalities, including all or part of seventeen counties, in the two States, see www.panynj.gov. Additionally, the most recent electronic version of the Authority’s Annual Report is available at http://www.panynj.gov/corporate-information/annual- reports.html. This is the second of a two-step procurement process. Based on the Port Authority’s review of submissions to the Request for Pre-Qualifications (RFPQ) #56612, the Port Authority has selected