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Committee of the Whole Meeting Scheduled After Regular Council Meeting KNEEHILL COUNTY REGULAR COUNCIL MEETING AGENDA Tuesday, February 12, 2019 8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta Committee of the Whole meeting Scheduled after Regular Council Meeting 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of January 8, 2019 3.0 Delegations 3.1 Junior Achievement- Charity Vollmann and Roger Stevenson @10:00 a.m. 4.0 Public Hearings No Public Hearings Scheduled 5.0 Municipal Services 5.1 Transportation No Report 5.2 Water/Wastewater/Environment 5.21 Bylaw # 1785 - Solid Waste Bylaw 5.3 Planning 5.3.1 Bylaw #1784 - Municipal Planning Commission Bylaw 5.3.2 Designate Development Officer Position 5.4 Agricultural Service Board & Parks No Report 5.5 Protective Services 5.5.1 Fire Engine Replacement 5.5.2 Appointment of Director of Emergency Management and Deputies 6.0 Corporate Services No Report 7.0 Business Arising from Previous Minutes 7.1 1 2019.02.12 8.0 New Business 8.1 Bylaw #1783- Councillor Code of Conduct 8.2 Bylaw #1780- Subdivision and Development Appeal Board Bylaw 8.3 Bylaw #1779 - Procedural Bylaw 8.4 Town of Trochu & Kneehill County Negotiation Protocol Agreement Ratification 8.5 Kneehill County/ Town of Trochu Mediation & Cooperative Processes Grants 8.6 Military Service Recognition Book Request 8.7 Ag for Life Request 8.8 Kneehill Area Community Discovery Nights 2019 8.9 75th Anniversary Initiative 8.10 Municipal Planning Commission Member at Large Applicants 8.11 Bylaw #1781- Reconsideration to 3rd Reading 9.0 Disposition of Delegation & Public Hearing Business 9.1 Junior Achievement 10.0 Council and Committee Reports 10.1 Committee of the Whole Meeting December 4, 2018 10.2 Doctor Recruitment and Retention Committee 10.3 Community Futures Wild Rose 11.0 Council Follow-up Action List 12.0 Closed Session 12.1 Intergovernmental Relations (Section 21) 13.0 Motions from Closed Session Adjournment Regular Council Meeting Agenda February 12, 2019 Page | 2 2 2019.02.12 MINUTES OF THE JANUARY 8, 2019 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Deputy Reeve Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve (By Video Conf) Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor ALSO PRESENT: Interim Chief Administrative Officer Peter Tarnawsky Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Protective Services Manager & Debra Grosfield Communications Officer Sr. Manager of Transportation and Facilities Brad Buchert Manager of ASB and Parks Bowen Clausen Environmental Services Manager John McKiernan Manager of Planning and Development Barb Hazelton Manager of Financial Services Will Wolfe Information Management Supervisor Will Nyman Recording Secretary Carolyn Van der Kuil CALL TO ORDER Deputy Reeve McGhee in the Chair Deputy Reeve McGhee called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda No additions were made. ADOPTION OF 1.2 Adoption of Agenda AGENDA 1/19 Councillor King moved approval of the January 8, 2019 agenda as presented. CARRIED 1 ________ Initials 3 2019.02.12 COUNCIL MINUTES OF JANUARY 8, 2019 MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of December 11, 2018 2/19 Councillor Christie moved approval of the December 11, 2018 Council Meeting minutes as presented. CARRIED PLANNING 5.3 Planning 5.3.1 Subdivision Extension: KNE160120 3/19 Councillor King moved to grant an eight (8) month extension to KNE160120 until August 15, 2019. CARRIED CORPORATE SERV 6.0 Corporate Services 6.1 Bylaw 1782 – Borrowing to Finance Operating Expenditures 4/19 Reeve Wittstock moved that Council give first reading to Bylaw #1782 “Authorize Borrowing for the Purpose of Financing Operating Expenditures for 2019” as amended. CARRIED 5/19 Councillor King moved that second reading be given to Bylaw #1782. CARRIED 6/19 Councillor Christie moved that consideration to hold third reading be given to Bylaw #1782. CARRIED UNANIMOUSLY 7/19 Councillor Keiver moved that third reading be given to Bylaw #1782. CARRIED DELEGATIONS 3.0 Delegations 3.1 BDO Canada LLP – Alan Litster & Ryan Wachter Alan Litster and Ryan Wachter gave a brief pre-audit presentation to Council. The Chair called for a recess at 8:55 a.m. and called the meeting back to order at 9:04 a.m. with all previously mentioned Council members present. BUSINESS ARISING 7.0 Business Arising from Previous Minutes 7.1 Third Reading to Bylaw #1781 – Master Rates Bylaw 8/19 Councillor King moved to give third reading to Master Rates Bylaw #1781 that being a bylaw to establish rates, fees, and charges for various goods, licenses, permits and services. CARRIED 2 _________ Initials 4 2019.02.12 COUNCIL MINUTES OF JANUARY 8, 2019 7.2 Councillor Remuneration Review 9/19 Councillor King moved to amend salary to the 70th percentile, plus adjustment for CRA Changes. CARRIED 10/19 Councillor King moved that Council approve Policy #3-19 as adjusted. CARRIED The Chair called for a recess at 9:36 a.m. and called the meeting back to order at 9:42 a.m. with all previously mentioned members present. NEW BUSINESS 8.0 New Business 8.1 Wheatland County Resolution 11/19 Reeve Wittstock moved to support Wheatland County as they present their Update of the Provincial Code of Practice for Compost Facilities Resolution at the February 1, 2019 Central Zone RMA meeting, and Spring Rural Municipalities of Alberta Convention in March 2019. CARRIED 8.2 Committee of the Whole Meeting Date 12/19 Councillor Christie moved to approve a Committee of the Whole Meeting date for Tuesday, February 12th, 2019 to be held after the regular Council meeting. CARRIED 8.3 Policy #3-3, Board and Committee Appointments 13/19 Councillor Penner moved that Policy #3-3, Board and Committee Appointments, be approved as presented. CARRIED COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Committee of the Whole Meeting Notes – October 15, 2018 10.2 Canadian Badlands 14/19 Reeve Wittstock moved that Council receive the Council and Committee reports as presented. CARRIED COUNCIL ACT LIST 11.0 Council Follow-Up Action List 15/19 Councillor King moved that Council receive the January 8, 2019 Council Follow-Up Action List as presented for information. CARRIED 3 _________ Initials 5 2019.02.12 COUNCIL MINUTES OF JANUARY 8, 2019 CLOSED SESSION 12.0 Closed Session 16/19 Councillor Christie moved that Council convene in closed session to discuss Intergovernmental Relations pursuant to Section 21 of the Freedom of Information and Protection of Privacy Act, at 10:01 a.m. CARRIED Reeve Wittstock left the meeting at 10:01 a.m. The following people were in attendance of the closed session to provide a report and advice to Council: Peter Tarnawsky, Interim CAO Laurie Watt, Director of Municipal Services Mike Morton, Director of Corporate Services Carolyn Van der Kuil, Recording Secretary Will Nyman, Information Management Supervisor 17/19 Councillor Penner moved that Council return to open meeting at 10:31 a.m. CARRIED 10:31 a.m. – meeting recessed to allow return of public. 10:32 a.m. - meeting resumed with public present. MOTIONS FROM IN- 13.0 Motions from Closed Session CAMERA 18/19 Councillor Christie moved that Council support a joint application with the Town of Trochu for an Alberta Community Partnerships (ACP) grant to fund mediated efforts toward concluding an ICF Agreement, with the Town of Trochu being the managing partner of the grant. CARRIED UNAMIOUSLY Absent: Reeve Wittstock ADJOURNMENT Adjournment The meeting adjourned at 10:35 a.m. ________________________ Faye McGhee Deputy Reeve _______________________ Peter Tarnawsky Interim CAO 4 _________ Initials 6 2019.02.12 JA PROGRAMS IN YOUR REGION Charity Vollmann REGISTER AT: jasab.ca Program Coordinator, East central region w. 403.443.8161 | [email protected] 7 2019.02.12 REQUEST FOR DECISION Agenda Item # 5.2.1 SUBJECT: Solid Waste Bylaw MEETING DATE: 2019-02-12 PRESENTED BY: John McKiernan, Manager of Environmental Services BACKGROUND/ With the implementation of a service fee for hamlet residential waste PROPOSAL collection, Administration is recommending to review and update the current Bylaw No 1684, Solid Waste Management Bylaw. DISCUSSION/ Through the review process some minor changes were made to wording as OPTIONS/ well the deletion of Hesketh from the list of places in which solid waste BENEFITS/ collection would occur. DISADVANTAGES: A reference to the Master Rates Bylaw was included as to what fees/charges will be in effect for solid waste collection and disposal. A definition of “residential’ was included to determine what a residence is considered for the solid waste collection within the Hamlets of Kneehill County. The definition of “residential’ is of importance because it will offer the opportunity to properties considered non-residential to seek alternatives to the County-provided service of solid waste collection. A form was created and added as Schedule B to the proposed Bylaw to help determine a case by case determination of the eligibility of a property that wishes to not receive the solid waste collection service. If a property is determined to not fit the “residential’ definition the property owner would then be responsible for all arrangements for removal and disposal of waste in a manner consistent with all Federal, Provincial and Municipal laws. It should be noted that the County transfer sites have not accepted solid waste bins from commercial entities to offload into the County transtor bins (with the exception of the Contractor undertaking the Hamlet solid waste collection).
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