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Gm/Fiat Imds Instructions

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Gm/Fiat Imds Instructions Document Name Date: Issue: Detailed instructions - IMDS 2003-03-11 Prel. 03 GM/FIAT IMDS INSTRUCTIONS March 11, 2003 - 1 - Document Name Date: Issue: Detailed instructions - IMDS 2003-03-11 Prel. 03 Table of Contents 1. THE NEW ELV-DIRECTIVE......................................................................................................4 2. REQUEST TO SUPPLIERS .........................................................................................................4 3. TIMING REQUIREMENTS: DELIVERY OF DATA TO GM/FIAT.....................................4 3.1. USE OF INFORMATION:...............................................................................................................5 3.2. ACCEPTANCE/REJECTION OF IMDS DATA SUBMISSIONS: .........................................................5 3.3. ALTERNATIVE REPORTING.........................................................................................................5 4. PRIORITISED PROGRAMS .......................................................................................................6 4.1. EUROPE .....................................................................................................................................6 4.2. NORTH AMERICA.......................................................................................................................7 5. EXPLANATION OF PART/MATERIAL REPORTING REQUIREMENTS FOR GM/FIAT 8 5.1. EXPLANATION OF THE REQUEST FOR “ALL DATA” FOR GM:.......................................................8 5.2. NEW: CLARIFICATION OF GM SUBSTANCE LEVEL REPORTING REQUIREMENTS......................8 5.3. EXPLANATION OF THE REQUEST FOR “ALL DATA” FOR FIAT:......................................................9 5.4. DEFINITION OF A “COMPONENT/PART”......................................................................................9 6. CONFIRMATION FROM SUPPLIERS REFERRING TO THE LETTER IN JANUARY 2002..........................................................................................................................................................9 7. CASCADING OF IMDS-REPORTING TO SUB-TIER SUPPLIERS.....................................9 8. SUPPLIER INTERNAL COMMUNICATION REQUIREMENTS ......................................10 9. CHANGES TO RESTRICTED/REPORTABLE SUBSTANCE DOCUMENTS..................10 10. OBTAINING A COPY OF GMW3059 ..................................................................................10 11. IMDS - INTERNATIONAL MATERIAL DATA SYSTEM ...............................................10 11.1. ACCESS TO IMDS/ REGISTRATION / PASSWORD..................................................................11 11.1.1. How to logon to IMDS....................................................................................................11 11.2. SUPPLIER SUPPORT – IMDS ................................................................................................12 11.3. SUPPLIER TRAINING OPTIONS- IMDS..................................................................................12 12. SYSTEM PRESENTATION – IMDS/DECLARATION REQUIREMENTS FOR GM/FIAT...............................................................................................................................................12 12.1. SYSTEM OVERVIEW .............................................................................................................12 12.2. MAIN MENU ........................................................................................................................13 12.3. CREATE AN MDS / CREATE OPTIONS..................................................................................13 12.4. FOUR-STEP PROCEDURE TO INPUT THE DATA........................................................................14 - 2 - Document Name Date: Issue: Detailed instructions - IMDS 2003-03-11 Prel. 03 12.5. COMPONENT/MATERIAL COMPOSITION WITH BOM TREE STRUCTURE, INGREDIENTS...........15 12.6. INSERT THE TREE STRUCTURE OF AN MDS OR MODULE ......................................................16 12.7. COMMENTS ON MATERIAL LEVEL MDS’S...........................................................................17 12.8. SPECIAL SUBSTANCES “WILD CARDS / JOKER-SUBSTANCES ...............................................18 12.9. SPECIAL MDS: “FLAT BILL OF MATERIALS” (FBOM) FOR ELECTRONICS ........................19 12.10. RECYCLATE INFORMATION ..................................................................................................22 12.11. SUPPLIER DATA...................................................................................................................23 12.12. CAR MAKER RECIPIENT DATA.............................................................................................23 12.13. RECIPIENT – WHERE TO SEND MDS’S .................................................................................24 12.14. ADDITIONAL FUNCTIONALITY IN IMDS ...............................................................................25 12.14.1. Databases ...................................................................................................................25 12.15. MDS CHECK FUNCTION ......................................................................................................27 13. CONTACTS – GM/ FIAT .......................................................................................................27 - 3 - Document Name Date: Issue: Detailed instructions - IMDS 2003-03-11 Prel. 03 1. The New ELV-Directive The European End-of-Life-Vehicles (ELV) Directive 2000/53EC that has been entered into force on October 21, 2000, imposes specific rules for materials used in cars. • Art.4: prohibits the use of Pb, Cd, CrVI, and Hg (with exception of the cases listed in Annex II, updated July 2, 2002) in vehicles put on the market after July 1st 2003. • Art.8: know the location of all hazardous substances (according to EU Directive 67/548) in vehicles when they are dismantled, available from October 2002 for each type of new vehicle put on the market. • Art.7: recycling targets, 85% recyclability/ 95% recoverability: type approval will be requested by homologation authority from 2005 for both new type-approved vehicles and all new vehicles. You as our Supplier are responsible to ensure that the ELV-Directive is fulfilled, and need to inform us about the contents of every part you deliver to GM/Fiat. • Note: Even parts that contain items or materials that are presently exempted (in Annex II of the ELV- Directive) must be declared via IMDS. 2. Request to Suppliers Opel and Fiat have previously requested that their Suppliers enter data into IMDS. The current GM/Fiat letter, dated January 2002, requesting IMDS data, should be interpreted as a reminder to enter data for these Suppliers. For Suppliers to Saab, Vauxhall, GM North America Vehicle Operations, and Powertrain: The current GM/Fiat letter, dated January 2002, requesting IMDS data is a new requirement. • Note: Holden and GM do Brazil are not requesting that their Suppliers use IMDS at this time. Holden and GM do Brazil Suppliers should continue to provide Material Data Sheets according to GMW3059 (appendix A) 2a. First time Submitters For first time submitters to IMDS, GM offers a quick review for your first few data sheets. Please put in one or two sheets into IMDS and call the regional contact in section 13. The reviewer will prioritise your sheet so that you can use the first approved sheet as a template for the rest of your data sheets. This will reduce rejections (and re- work) both for the supplier and the GM reviewer. 3. Timing Requirements: Delivery of Data to GM/Fiat Clauses in GM/Fiat Letter Dated January 2002 Explanation of Clause 1: • The due date for this clause has now passed. Heavy metal declarations will no longer be accepted • To provide all requested data concerning the composition of components for all ongoing new projects including their carry over parts (e.g. the Epsilon program for OPEL / SAAB and Thesis, Stilo SW, Punto restyling for FIAT) supplied by your company and enter it into the IMDS no later than May 31st, 2002 or by PPAP. As of June 1st, 2002, suppliers to GM North American Vehicle Operations (GMNAVO) and North American Powertrain should have started using IMDS. - 4 - Document Name Date: Issue: Detailed instructions - IMDS 2003-03-11 Prel. 03 Explanation of Clause 2: This information is requested by GM/Fiat to ensure that the new vehicles will comply with the specification GMW3059 (GM) and Normative no. 9.01102 (Fiat) as well as the ELV-Directive 2000/53/EC requirements. • For GME parts that have not gone through PPAP: The IMDS Material Data Sheet (MDS) has to be submitted electronically and approved. • For GME: The MDS’s for parts that are already PPAP’d had to be submitted electronically by May 31, 2002. • For GMNAVO/Fiat parts that will be going through PPAP: Material Data Sheets should have been submitted at or before the PPAP date for review and approval starting in June 2002. GMW3059 Appendix A and STD 9.01102 annex CK paper forms will no longer be necessary. A one-year “grace” period for PPAP will be in effect while suppliers learn how to submit information into the IMDS. All requested data concerning the composition of all other components supplied by your company should have been provided • To OPEL, VAUXHALL, SAAB, FIAT, or GME/Fiat Powertrain in the IMDS no later than September 30th, 2002. • To North America Vehicle Operations or North America Powertrain in the IMDS by: - December 31st, 2002: For all parts on vehicles/powertrains
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