PO Box 12697 Die Boord, 7613 Consulting Environmentalists Phone/fax 021 8864056 Konsulterende Omgewingskundiges E-mail: [email protected]
Operational Environmental Management Programme (OEMP)
Revised Version 2012
16 NOVEMBER 2012
Prepared by: Ecosense cc
Members: M. B. Sasman, M.I. Sasman, K.Myburgh, C. Rabie www.ecosense.co.za
Atlantic Beach Estate Operational Phase Environmental Management Plan
TABLE OF CONTENTS
1 CONTEXTUAL INFORMATION ...... 1
1.1 INTRODUCTION / BACKGROUND ...... 1 1.3 OBJECTIVES OF THE OEMP ...... 5 1.4 FORMAT OF THIS DOCUMENT ...... 5 2 DESCRIPTION OF THE ENVIRONMENT AND ANTICIPATED IMPACTS ...... 6 2.1 CLIMATE ...... 6 2.2 GEOLOGY, SOILS AND WATER SOURCES ...... 6 2.3 TOPOGRAPHY AND DRAINAGE ...... 6 2.4 FLORA ...... 7 2.5 FAUNA ...... 8 2.6 ARCHAEOLOGY ...... 9 3 IMPLEMENTATION OF THE OPERATIONAL MANAGEMENT PROGRAMME ...... 10
3.1 ORGANISATIONAL STRUCTURE FOR IMPLEMENTATION OF THE MANAGEMENT PROGRAMME ...... 10 3.2 ENVIRONMENTAL MANAGEMENT ROLES AND RESPONSIBILITIES ...... 11 3.2.1 ATLANTIC BEACH HOME OWNERS ASSOCIATION (ABHOA)...... 11 3.2.2 ESTATE MANAGER ...... 11 3.2.3 ESTATE HORTICULTURIST ...... 12 3.2.4 HOME OWNERS ...... 12 3.2.5 ENVIRONMENTAL LIASSON COMMITTEE ...... 13 3.2.6 EXTERNAL ENVIRONMENTAL AUDITOR ...... 13 3.3 COMMUNICATION ...... 13 3.4 REVIEW OF THE OEMP ...... 13 3.5 MONITORING AND REPORTING ...... 14 3.5.1 PERIODIC OPERATIONS AUDITS...... 14 3.5.2 ADMINISTRATION AUDITS AND OEMP REVIEW ...... 14 3.6 RECORD KEEPING AND DOCUMENT MANAGEMENT ...... 15 3.7 FAILURE TO COMPLY WITH OEMP REQUIREMENTS ...... 15 3.8 FUNDING OF ENVIRONMENTAL MANAGEMENT REQUIREMENTS ...... 15 4 ABHOA VISION AND ENVIRONMENTAL POLICY ...... 15 4.1 VISION ...... 15 4.2 ENVIRONMENTAL POLICY ...... 15 5 ENVIRONMENTAL MANAGEMENT PROCEDURES: PRIVATE PROPERTIES ...... 16
EMP SECT 5 ...... 17 1. MANAGEMENT OF VACANT ERVEN ...... 17 EMP SECT 5 ...... 19 2. HOUSE CONSTRUCTION/ BUILDING ACTIVITIES ...... 19 EMP SECT 5 ...... 22 3. LANDSCAPING OF PRIVATE ERVEN ...... 22 EMP SECT 5 ...... 24 4. WASTE MANAGEMENT ...... 24 EMP SECT 5 ...... 26 5. WATER USE ...... 26 EMP SECT 5 ...... 28 6. ENERGY USE ...... 28 EMP SECT 5 ...... 29 7. ANIMALS ...... 29 EMP SECT 5 ...... 31 8. NOISE & LIGHTING CONTROL ...... 31 EMP SECT 5 ...... 33
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9. HAZARDOUS SUBSTANCES ...... 33 6 ENVIRONMENTAL MANAGEMENT PROCEDURES: COMMON PROPERTY ...... 34
EMP SECT 6 ...... 35 1. LANDSCAPE MANAGEMENT OF THE COMMON PROPERTY ...... 35 EMP SECT 6 ...... 40 2. SEWERAGE INFRASTRUCTURE...... 40 EMP SECT 6 ...... 42 3. WATER USE ...... 42 EMP SECT 6 ...... 44 4. ROADS AND STORM WATER ...... 44 EMP SECT 6 ...... 46 5. PEBBLE BEACH AND COLEBROOK PONDS ...... 46 EMP SECT 6 ...... 50 6. WASTE MANAGEMENT ...... 50 EMP SECT 6 ...... 53 7. MANGEMENT OF WILDLIFE ON THE ESTATE ...... 53 EMP SECT 6 ...... 55 8. HAZARDOUS SUBSTANCES MANAGEMENT...... 55 EMP SECT 6 ...... 57 9. FIRE PREVENTION AND PREPAREDNESS ...... 57 EMP SECT 6 ...... 59 10. EMERGENCY RESPONSE ...... 59 EMP SECT 6 ...... 62 11. ENVIRONMENTAL AWARENESS AND TRAINING ...... 62 7 APPENDICES ...... 64
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FIGURES
Figure 1: Locality of Atlantic Beach Estate
Figure 2: Pebble Beach Pond
Figure 3: Milkwood
Figure 4: Cape Cobra
Figure 5: Angulate Tortoise
Figure 6: Springbuck on the Estate
Figure 7: Grass Carp
Figure 8: Organisational Structure for Environmental Management of the Estate
TABLES
Table 1: Structure of the OEMP
Table 2: Applicable Environmental Legislation
APPENDICES
Appendix A Map of Estate Appendix B Environmental Authorisations: RoD & CoCT Planning Conditions Appendix C Estate Plant List Appendix D ABHOA Environmental Policy and Commitment Appendix E Typha capensis maintenance method notes Appendix F Water Quality Monitoring Method Statement Appendix G Spill Response Products Appendix H Fire Response & Evacuation Plan Appendix I Template External Environmental Auditor's Rated Report Checklist Appendix J OEMP Records
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LIST OF ABBREVIATIONS
ABHOA Atlantic Beach Homeowners Association BCA Blaauwberg Conservation Area CoCT City of Cape Town (Blaauwberg Administration) DEA&DP Department of Environmental Affairs and Development Planning DWA Department of Water Affairs and Environment ELC Environmental Liaison Committee MSDS Material Safety Data Sheet OEMP Operational Phase Environmental Management Programme POS Private Open Space ROD/EA Record of Decision / Environmental Authorization issued by DEA&DP
DEFINITIONS
Refers to the private roads, internal sidewalks and medians (including related Common Areas landscaped areas) and Private Open Space areas managed by the ABHOA.
The aggregate of surrounding objects, conditions and influences that influence Environment the life and habits of man or any other organism or collection of organisms.
Estate Atlantic Beach Residential Estate (excluding the adjacent golf course)
Refers to the ABHOA trustees and appointed management agents/staff that Estate Management make decisions on behalf of the ABHOA pertaining to environmental management.
Means any man-made feature affixed to the ground or attached to something Structure located on the ground, including but not limited to fences, walls, berms, levees, fill, storage tanks, shelters or buildings.
Water resulting from natural precipitation and/or accumulation and includes Stormwater rainwater, groundwater and spring water, but excludes water in a water or wastewater reticulation system.
Topsoil The top 150 mm of soil; may include vegetation and rocks
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1 CONTEXTUAL INFORMATION
1.1 INTRODUCTION / BACKGROUND
The Atlantic Beach Estate is located on erf 1694 immediately south of Melkbosstrand, approximately 20 km north of Cape Town and 5 km north of Big Bay, on the West Coast (Refer to Figure 1). The Estate is situated within the 5 - 16 km zone of the Koeberg Nuclear Power Reactor.
The Atlantic Beach Estate development was Atlantic Beach Golf Estate approved in 1997 and consists of two principal components; the residential Estate (136 Ha) and the Golf Course (28 ha). The Estate is privately owned
Big Bay and managed by the Atlantic Beach Home Owners Association (ABHOA), while the Golf Course (and related club house and lodge) is a separate, private venture on land leased from (and still owned by) the City of Cape Town.
This Operational phase Environmental Management Programme (OEMP) deals only with the management of the residential Estate managed by the ABHOA, (all areas within the red lines in Appendix A of this OEMP) and which consists of various residential precincts which vary in size and contain private residential erven and private open spaces as well as the Estate management buildings, and does not address the golf course and any areas managed by the Golf Club. Figure 1: Location of Atlantic Beach Estate Figure 1: Locality of Atlantic Beach Golf Estate During the planning and design phase of the Estate, the developer went to great lengths to minimise environmental impacts as well as enhance the natural surroundings of the Estate. This OEMP aims to provide ABHOA management and the homeowners with the necessary tools to ensure that this environmental ethos is continued throughout the lifetime of the Estate, through identification of environmental impacts as a result of the operation of the Estate, determining environmental policy and setting out management interventions to maximise positive environmental impacts and minimise/avoid negative ones as well as an audit and reporting programme where progress with implementation of the management procedures is tracked.
Different parties will be responsible for the management of various components of the Estate according to the requirements of this document. Implementation of this management programme will however ultimately be the responsibility of the ABHOA who are to ensure that all parties associated with the Estate are familiar with the requirements of this document, and comply with its requirements. Details of management responsibilities of various parties are provided in Section 2 of this document.
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1.2 CONTEXT OF THE OEMP
1.2.1 General Legislative Context
The OEMP must operate within the environmental legislation applicable to the Estate and the documented procedures in the OEMP must seek to meet and not contradict the legislation applicable to each management section.
The following is a list of key environmental laws which are applicable to the Estate. It should be noted that this is not a comprehensive list of all environmental legislation applicable to the Estate but rather those clauses seen as most relevant. The documented procedures of this OEMP also reference specific pieces of legislation applicable to each procedure from this list.
TABLE 1: Key Environmental Legislation Applicable to this Project
ACT, ORDINANCE, SECTION DESCRIPTION RELEVANCE TO ATLANTIC BEACH POLICY ESTATE
National 24 and List of Activities requiring Environmental approvals and Environmental 24D authorisation before commencing conditions are made in terms of Management Act this Act (refer to the Record of (No 107 of 1998) Decision) If any additional activities listed are planned then permission to commence needs to be applied for.
S 28(1) Duty of care responsibilities Responsibility for the duty of care of natural assets.
National Chapter 4 Regulates waste management in Calls for reduction, re-use, recycling Environmental Pt 3 and 5 order to protect health and the and recovery of waste, sets out Management: Waste environment. requirements for storage, collection Act (No 59 of 2008) and transportation of waste.
Environment S 21, 22, Listed activities with potential for Existing approvals and conditions Conservation Act 23 detrimental effects to the are made in terms of this act (now (No 73 of 1989) environment, requiring an replaced by the requirements of the application to the Department of National Environmental Environmental Affairs and Management Act). Development Planning.
National Water Act S 19 Pollution prevention Prevent pollution of water (No 36 of 1998) sources e.g. via stormwater
S 22 Permissible water uses Sets out permissible water uses e.g. under a general authorisation or requiring a water use license
S 22(2)c Use of waste water The use of effluent water for irrigation must be within the criteria of this section
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ACT, ORDINANCE, SECTION DESCRIPTION RELEVANCE TO ATLANTIC BEACH POLICY ESTATE
G.A. 3.7 Discharging of domestic and Sets water quality limits for industrial wastewater into waste water that may be water resources directed into a water resource e.g. via stormwater
Conservation of Reg 15 Declaration of weeds and Listed invader plants Agricultural invader plants Resources Act (No 43 of 1983) Reg 15 Combating invader plants No alien invasive vegetation allowed to establish on site.
S 6 Conservation of soil and water Erosion control, water runoff resources management, conservation of existing water resources/drainages
Occupational Health All Primarily aimed at ensuring the The staff, ABHOA members and and Safety Act (No health and safety of persons at visitors needs to be protected from 85 of 1993) work and visitors. Specifies the health and safety risks. Health and basic systems that need to be safety plans need to be in place and in place and measures that a safety officer must be appointed. need to be taken.
Hazardous Chemical 9A(1) Storage and handling of hazardous Need to ensure the safety of people Substances chemical substances working with hazardous chemicals, regulations (25 as well as safe storage, use and August 1995) disposal of containers.
National S27, 32, Prevention of air pollution (dust, The necessary steps to be taken in Environment 34, 35 smoke noise and offensive odours) prevention of air pollution on site Management: Air Quality Act (No. 39 of 2004)
Veld and Forest Fire S 12(1) Duty of land owner to prevent fire Cautionary steps in avoiding the Act (Act No 101 of from spreading to neighbouring spread of fire to and from 1998) properties neighbouring properties.
National Heritage S 44(1) Preservation and protection of Protection of sites or landscapes Resources (Act No. Heritage resources. with heritage status. 25 of 1999)
National Nuclear S 38(4) Regulations on the development Protection of persons, property and Regulator Act (Act surrounding any nuclear the environment against nuclear No. 47 of 1999) installation to ensure effective damage - emergency response implementation of any nuclear protocols must be in place for the emergency plan. Estate.
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1.2.2 Project Specific Legal Context
The OEMP is not a specific requirement of the Record of Decision (RoD) issued by the Department of Environmental Affairs and Development Planning to authorise the Atlantic Beach Estate development, copied in Appendix B.
Similarly, the planning conditions issued by the City of Cape Town (CoCT), copied in Appendix B, do not specifically require the preparation of an OEMP (just a construction phase EMP), however the conditions do point to the following which do have some bearing on the operational phase: management of the interface between the adjacent nature reserve (BCA) and the development; future development should not negatively impact the ephemeral pan to the north of the site, and; an architectural and landscape design manual should be prepared, the latter encouraging the preservation of indigenous vegetation;
A first draft of the OEMP was compiled by Ecosense cc in 2008, on request of the ABHOA, who wished to document a plan to ensure the sound environmental management on the Estate in the long term. Subsequent to this, the operational implementation of the OEMP was regularly monitored and the OEMP has now been reviewed and revised based on findings of that environmental monitoring, to incorporate new legislation and incorporate a fresh approach at best practice to promote a concept of "Eco Estate" and linking the requirements of the document with a rated reporting system so that the ABHOA can track its compliance with the contents of the OEMP.
1.2.3 Context Within Other ABHOA Documentation
The OEMP is one in a series of management documents that is applicable to the Estate and its residents. The documented procedures of this OEMP must seek to link with, and not to contradict, any of the requirements of these documents which include the following:
Constitution of Atlantic Beach Estate Home Owners Association; Estate Rules of the Home Owners Association; Estate Guidelines for Living; Building Contractor’s/Service Provider’s Code of Conduct and Agreement;
1.2.4 Environmental Sustainability
The overarching aim of environmental management is environmental sustainability.
Environmental sustainability can be defined as:
as meeting the resource and services needs of current and future generations without compromising the health of the ecosystems that provide them, …and more specifically, as a condition of balance, resilience, and interconnectedness that allows human society to satisfy its needs while neither exceeding the capacity of its supporting ecosystems to continue to regenerate the services necessary to meet those needs nor by our actions diminishing biological diversity.
(Environmental Sustainability: A Definition for Environmental Professionals, Morelli)
This OEMP seeks to meet this aim in the local context of the Estate and its immediate surroundings although some actions e.g. water and energy saving have implications in a greater geographical context of the Western Cape and South Africa.
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1.3 OBJECTIVES OF THE OEMP
The OEMP aims to achieve the following objectives:
to promote an ethos of "eco-estate" for the Estate with an aim to continue to improve the environmental sustainability of the estate; to set out environmental procedures to be followed by Estate management and residents which aim to reduce or minimize potential negative environmental impacts related to the operation of the Estate and where possible to improve the condition of the local environment; to assist Estate Management and residents in meeting environmental legislation/ authorization conditions applicable to them; to provide a framework within which the environmental management requirements will be implemented and to provide a clear indication of the environmental management requirements of each of the role players involved; to provide for the auditing and reporting of compliance with the various management procedures to bench mark the Estate's progress in achieving its environmental management goals with a view to ongoing improvement where possible.
1.4 FORMAT OF THIS DOCUMENT
This document has been divided into a number of sections as listed below:
TABLE 2: Sections of this OEMP
Section 1 Contextual Information Provides contextual information about the Estate and the OEMP.
Section 2 Description of the Provides background information regarding the local Environment and environment of the Estate and anticipated environmental Anticipated Impacts impacts related to the listed aspects.
Section 3 Implementation of the Provides details regarding the implementation of the OEMP. OEMP
Section 4 Provides environmental management procedures for Homeowners/residential properties. Management Procedures Section 5 Provides environmental management procedures for Estate Management staff/common property
Section 6 References References other documents and resources used in the compilation of to this OEMP.
Section 7 Appendices Appendices to the OEMP.
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2 DESCRIPTION OF THE ENVIRONMENT AND ANTICIPATED IMPACTS
2.1 CLIMATE
The West Coast enjoys a moderate Mediterranean climate as the rest of the south-western Cape with rain falling predominantly in winter. Temperatures are mild, with warm summers and cool winters. The predominant wind direction during summer is SSE, and northerly or north-westerly in winter. Wind strength and duration are less during winter.
Strong winds, particularly in the dry summer season, leads to rapid drying of the upper soil crust in un-surfaced areas on the estate which lead to increased irrigation requirements for landscaped areas and potential for wind erosion of un-stabilised soil surfaces and stockpiles. Mitigation of these impacts is included in this OEMP.
2.2 GEOLOGY, SOILS AND WATER SOURCES
Soils on the Estate are chiefly deep sands. At the coast these are calcareous and contain large quantities of free lime. Although high in calcium and phosphorus, they show deficiencies in nitrogen and many of the trace elements. These sands become less calcareous as one moves inland, with a corresponding rise in acidity. Soils are generally infertile and do not retain water well. Thus baseline horticultural potential is low and locally indigenous plant species are best adapted to growing in these conditions (refer to the list of plant species naturally occurring in the area in Appendix C).
Irrigation both by residents and as needed for the common areas accounts for the majority of water used on the estate and is thus a prime target area for water conservation practices, specifically private erven which are all irrigated with potable municipal water. While common areas are irrigated using treated effluent water and place no direct demand on a potable water source, the extensive use of treated effluent which contains elevated nutrient levels, is not favourable to many locally indigenous fynbos species which are adapted to a nutrient deficient growing environment and thus judicious use of this water resource is also required.
These environmental characteristics thus have implications on landscape management including irrigation, composting and mulching practices and is addressed by the Landscape Management Procedures (refer to Procedures 5.3 and 6.1).
2.3 TOPOGRAPHY AND DRAINAGE
The Estate is characterised by undulating sand dunes that are orientated in a north-south direction, running parallel to the coast. The topography has been altered during construction in areas to accommodate the development. The topography dictates the natural drainage patterns of the Estate and water drains mainly towards the north. Of concern in this regard is the ephemeral pan (Melkbos Pan) that is located to the north east of the Estate (on the other side of Birkenhead Drive). Increased surface and sub surface flows into the pan due to the operation of the estate must be avoided/minimised as the natural ecology of the pan would be altered through increased/permanent water in the pan.
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The man-made stormwater drainage network on the Estate consists of vegetated swales draining into retention ponds/pans. The Pebble Beach Village pond (refer to Figure 2 left) and the Colebrook Park pond have significant permanent open water, the rest temporarily fill with storm water flows after rains. The levels of these two ponds are regulated with pumps to ensure stormwater retention capacity for the Estate in winter. The excess water from the Pebble Beach pond is pumped into the municipal stormwater system while excess water from the Colebrook pond is pumped into Figure 2: Large pond in Pebble Beach Village two other smaller ponds in the vicinity. The Pebble Beach pond receives significant drainage water from irrigation of the golf course, which is often nutrient enriched due to the extensive use of fertilizers on the course, while the other ponds do not receive golf course drainage with the large amounts of nutrients associated therewith.
The ponds and swales hold aesthetic value as well as providing significant functions with regard to removal of pollutants/excess nutrients by the vegetation growing in them and as habitat for various animal species. The swales and shallow pans with emergent vegetation generally provide the more diverse habitats associated with higher insect and avifaunal diversity, whilst open water environments support waterfowl. As such introduction of hazardous chemicals/pollutants into the storm water system or excessive nutrients that would overload the ecosystem must be avoided and this is addressed in this OEMP.
The entire drainage and storm water system also needs to be continuously maintained to ensure adequate capacity and functioning and avoid localised flooding in areas on the Estate after heavy rains. In addition to regulating the water levels, this entails the cutting back/removal of vegetation on a periodic basis and may require dredging of ponds to remove excessive accumulated sediments. These activities must be undertaken sensitively in order to minimise the severity and duration of disturbance to the plant and animal communities in those features and this aspect is also addressed by this OEMP.
2.4 FLORA
The Atlantic Beach Estate contains good quality dune thicket, characterised by dense and often spinescent and woody shrubs. A number of Milkwood (Sideroxylon inerme) clumps are found in the central dunes, with several individuals of this protected tree species scattered throughout the Estate. About 350 plant species occur on the site, reflecting a typical West Coast dune system (refer to plant species list Appendix C). Of these, three are on the Red Data list (i.e. Otholobium fruticans, Psoralea repens and Euphorbia marlothiana), and several are endemic to the West Figure 3: Milkwood tree Coast. Dominant plant species on the stable dunes include Chrysanthemoides incana (Bietou), Euclea racemosa (Gwarrie), Putterlickia pyracantha (Basterpendoring), several Rhus species (Taaibos) and Salvia africana-lutea (Bruinsalie). On the coast, and with decreasing dune stability, prominent species include Tetragonia decumbens (Kinkelbossie), Dasispermum suffruticosum (Duineseldery), Arctotheca populifolia (Sea pumpkin) and Cladoraphis cyperoides (Steekriet).
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Woody, invasive, alien vegetation (Acacia cylops – Rooikrans and A. saligna – Port Jackson) has been cleared during the construction phase of the Estate, but needs continued management as the historical seed bank in the soils give rise to new seedlings of these species.
2.5 FAUNA
The natural vegetation areas on the Estate (and in the adjacent Blaauwberg Conservation Area from which some animals may wander onto the Estate) provide a habitat for numerous animal species.
Reptiles - snakes such as Cape Cobras, Mole Snakes, House Snakes and Puff Adders, tortoises such as the Angulate and Padloper tortoises and various lizards and skinks are fairly common, sometimes venturing into residents properties.
Figure 4: Cape Cobra Figure 5: Angulate Tortoise
The majority of mammals that may be found in the area are rodents and insectivores including moles, mole rats and an occasional porcupine but some antelope are also found. Grysbokkies (Ruphicerus melanotis) are fairly common in areas of natural vegetation. Springbuck have been introduced onto the Estate and number over 20 individuals. Numbers of Springbuck have to be limited as they can have a detrimental effect on natural vegetation growth on the Estate if occurring in unnaturally high numbers. Encountering mammal predators is rare. Figure 6: Springbuck on the Estate
The Pebble Beach pond has been stocked with triploid Chinese grass carp (Ctenopharyngodon idellus) and Mozambique tilapia. (Oreochromis mossambicus). Both of these fish are exotic to the Western Cape, while the grass carp is exotic to South Africa. These fish were introduced to manage vegetation growth in the Pebble Beach pond. The introduced grass carp are sterile making them incapable of reproduction, which renders these fish as effective biological control agents for aquatic growth, without the potential of invading indigenous aquatic systems with subsequent ecological impacts.
Figure 7: Grass Carp (Matieland, 2004) November 2012 8
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Grass carp preferentially feed on aquatic plants and can consume up to two times their body weight under optimal conditions. As the carp cannot reproduce these may need to be restocked from time to time if the remaining number of fish fail to adequately control the aquatic vegetation.
Over 120 bird species are expected to occur in the general area between Bloubergstrand and Melkbosstrand. Dune thicket generally supports a higher diversity of bird species than adjacent fynbos types. No Red Data bird species are however known to occur in the area, nor does the area support any notable important populations of any particular species.
Refer to the following websites for lists of animals that may be encountered on the Estate and surrounds and also where sightings can be recorded:
South African Biodiversity Database: www.biodiversity.co.za SANBI I-Spot: www.ispot.org.za
2.6 ARCHAEOLOGY
Late Stone Age (LSA) shell middens are known to occur in the frontal dunes between Paarden Eiland and Melkbosstrand. These consist of layers of shells, stone tools, ostrich eggshell and Khoisan pottery. Most of these sites, however, have been destroyed by residential and recreational development. There are numerous historical accounts of Khoi populating the Table Bay coastline before and shortly after the arrival of the Dutch in 1652. Important sites dating to this period have been located and excavated in Melkbosstrand. No less than 13 Khoisan burial sites have been uncovered by earthworks from the coastal dunes of the developed area. Archaeological sites may therefore be located on the protected dunes or behind dune ridges, in dune blowouts, or in wind deflated basins. Such sites are protected by law and may not be disturbed, although encountering findings now that all bulk earthworks and major infrastructure installation has been completed, is unlikely.
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3 IMPLEMENTATION OF THE OPERATIONAL MANAGEMENT PROGRAMME
3.1 ORGANISATIONAL STRUCTURE FOR IMPLEMENTATION OF THE MANAGEMENT PROGRAMME
The organisational structure for the implementation of the OEMP Estate is depicted in Figure 8 below.
Management of both the residential Estate and golf course components of the estate must comply with environmental legislation and conditions of authorisation of the development as issued by the provincial Department of Environmental Affairs & Development Planning (DEA&DP) and the City of Cape Town Environmental Resources Management (ERM) branch - Refer to Appendix B.
The residential Estate is managed the Atlantic Beach Home Owners’ Association (ABHOA), which is constituted as a body corporate, in terms of section 29 of the Land Use Planning Ordinance (Ord 15 of 1985) (as amended). The ABHOA is established as a legal entity and come into existence and began functioning upon the registration in the deeds office of the first of the erven in the Estate. The ABHOA consists of each registered owner of a single residential erf on the Estate and is represented by Board of Trustees elected annually at the Annual General Meeting (AGM) of the members. Day to day management of the Estate is undertaken by an Estate Manger who reports to the Board of Trustees.
The golf course component of the Estate is run by a completely independent entity and the ABHOA has no input into its management. As such this OEMP does not cover any aspects of the golf course management.
Figure 8: Organisational structure of the Atlantic Beach Estate Management
DEA&DP City of Cape Town: ERM branch (RoD Conditions of Approval) (Planning Conditions of Approval)
ATLANTIC BEACH ESTATE
GOLF COURSE RESIDENTIAL ESTATE Private Entity Management Atlantic Beach Homeowners' (not covered by this OEMP) Association
Board of Trustees Environmental Liaison Committee: 1. Chairman 1. Estate Manager 2. Building and Environment 2. Estate Horticulturist 3. IT and Finance 3. Building and Environment ABHOA 4. Legal trustee Trustees 5. Security 4. External Environmental Auditor 5. City of Cape Town: ERM and Biodiversity Management Departments 6. Golf Course Entity Representative Estate External 7. Other Invited Parties Manager Environmental Auditor
Estate Horticulturist
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3.2 ENVIRONMENTAL MANAGEMENT ROLES AND RESPONSIBILITIES
An OEMP requires a clear definition of the roles and responsibilities with respect to environmental management and these are provided below:
3.2.1 Atlantic Beach Home Owners Association (ABHOA)
The primary objective of the ABHOA concerns the promotion, advancement and protection of the common interests of its members as well as the control of the common areas. The responsibility of the ABHOA, with regard to the common areas, includes the care, repair, maintenance, cleaning, upkeep, improvement and property control for all such areas in an environmentally sound way.
The following aspects relating to environmental management within the Estate will be the responsibility of the ABHOA. Note that these responsibilities are in addition to those listed in the ABHOA Constitution within which the ABHOA operates.
The ABHOA will be responsible for ensuring that all staff, residents and tenants are aware of the management requirements detailed in this OEMP document, and that the management requirements are suitably implemented. The ABHOA is the legal entity responsible for the management and maintenance of common property such as open spaces, security infrastructure, services and amenities, and are thus to ensure that OEMP management requirements for these areas are suitably implemented. The ABHOA is responsible for raising the finance for environmental control requirements as outlined in this OEMP document, as they relate to the long-term management of the site. Such funds are to be raised as part of the levy paid by all property owners (further details in this regard are provided in Section 2.3). The ABHOA must comply with all conditions imposed by the Council (conditions of planning approval), DEA&DP (Record of Decision conditions following from the environmental impact assessment process) or any other authority with respect to ongoing management of the development. Ensure that an agreement (Building Contractor’s Code of Conduct Agreement) is entered with each homeowner and their builder prior to the start of construction activities on site. The ABHOA is to ensure compliance by the homeowner and builder with all conditions of this contract. Ensure that homeowners comply with prescribed measures for landscaping and development of erven during initial development, as well as during maintenance and improvements to property. Ensure that external environmental audits are undertaken as required in terms of Section 2.5 of the OEMP, and that the reports are submitted to the ABHOA and Environmental Liaison Committee. Make relevant changes to the OEMP (following the process set out in section xx) and environmental management practices of the Estate, as required to ensure suitable management of the site, and prevent potential environmental damage or pollution. Issue details of all updates to the OEMP to all homeowners/tenants, and the Estate Manager.
3.2.2 Estate Manager
An Estate Manager will be employed by the ABHOA to fulfil certain management obligations on their behalf and the person fulfilling the position might change at any given time. The Estate Manager will be responsible for overseeing the implementation of the OEMP on the Estate. In order to ensure that the Estate Manager is suitably equipped to undertake this, he/she will benefit from an OEMP briefing session provided by an experienced environmental manager (this can be the external environmental auditor) who has familiarised themselves with the issues of environmental concern on site, and the requirements of the OEMP. Should the individual fulfilling the role of Estate Manager change at any time, the new Estate Manager should undergo a similar environmental briefing session by either the previous Estate Manager or an experienced environmental manager.
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The following aspects of environmental management will be the responsibility of the Estate Manager:
Ensure that the care, repair, maintenance, cleaning, improvement, upkeep and property control for all common areas is carried out. Ensure that all external service contractors appointed by the ABHOA enter into a Service Provider’s Code of Conduct Agreement with the ABHOA prior to the start of work on the Estate by that service provider. Brief all external contractors involved with any works within the development on their environmental management requirements and other requirements in terms of the Service Provider’s Code of Conduct while on the Estate. Facilitate environmental audits by an external auditor and distribute auditor reports to trustees and homeowners as may be required. Monitor the compliance of ABHOA’s with the specifications listed in the OEMP. Liaise with the ABHOA’s and the local authority regarding matters pertaining to environmental management. To control and maintain all private open spaces and private roads under the management of the ABHOA. To control and maintain all services and amenities on the common areas. To control the compliance and enforcement of all the design guidelines. To promote, advance and protect the communal and group interests of members, including security. Ensure that Homeowners comply with prescribed measures for landscaping and development of erven during initial development, as well as during maintenance and improvements to property, as specified in Procedure 5.3 of this document. Address any other aspects of environmental management detailed in Section 6 of this document for which the ABHOA has been identified as the responsible party. Brief all building contractors on their environmental management responsibilities while on the Estate. Ensure that an agreement (Building Contractor’s Code of Conduct Agreement) is entered into with each builder prior to the start of construction activities. The Estate Manager is to ensure compliance by the home owners and builders with all conditions of this contract, including the OEMP.
3.2.3 Estate Horticulturist
To ensure the maintenance of all common property landscaping, irrigation and amenities. To monitor regarding compliance of homeowners to the Estate Plant List periodically and report contraventions to the Estate Manager. Develop and operate the Estate Nursery and assist in its promotion to residents on the Estate.
3.2.4 Home Owners
Responsibilities of the homeowners as detailed in this document will apply to the original homeowners, as well as any future homeowners, tenants or occupants of dwellings within the Estate. The following aspects of environmental management will be the responsibility of the homeowners:
Abide by all design guidelines, constitutions, Estate rules and others conditions imposed by the ABHOA, the conditions of sale, or as specified in the OEMP. Comply with the landscape and architectural guidelines for the Estate. Ensure that all construction activities (including initial construction as well as any subsequent alterations or additions) related to their dwellings are undertaken in accordance with the design manual and the Building Contactor’s Code of Conduct Agreement, as well as any additional requirements of the Estate Manager as required for suitable environmental management during construction.
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3.2.5 Environmental Liasson Committee
An Environmental Liaison Committee (ELC) has been established to provide an information sharing platform regarding environmental management on the Estate and provides a pro-active communication forum between the Estate management and outside parties such as the external environmental auditor and City of Cape Town environmental management and conservation officials. The ELC also provides a key platform for communication and co-operation between the Estate management and the golf course management, which is vital as environmental management actions of each has the potential to directly and indirectly affect the other.
The ELC consists of the following key members:
ABHOA Estate Manager City of Cape Town: Environmental Resource Management representative ABHOA horticulturist ABHOA Trustees (in particular the trustee with the Building and Environment portfolio) Blaauwberg Conservation Area (BCA): reserve manager (the reserve lies adjacent to the Estate) Golf course manager.
Any other persons can be invited to attend the meetings, as the need arises.
The committee shall meet at least once every quarter and should be chaired by an independent chairperson to ensure that the needs of all role-players are attended to in an equitable manner. Minutes shall be recorded of all meetings and distributed to all ELC members within a fortnight of each meeting held.
3.2.6 External Environmental Auditor
A suitably qualified/experienced environmental auditor shall be appointed by the ABHOA to undertake periodic audits (at least one per quarter) in order to track the progress of implementation of the requirements of the OEMP, provide recommendations on how to improve compliance and otherwise provide advice on environmental management problems and opportunities that may be encountered. The auditor shall issue a report on finds and recommendations within a fortnight of each audit inspection on the Estate and this report shall be submitted first to the Estate Manger to check for accuracy and then to members of the ELC. The Estate Manager shall be responsible for forwarding reports to trustees and homeowners as required.
3.3 COMMUNICATION
The Estate is comprised of the Golf Club, and residential Estate. These two entities operate independently of each other and are managed according to independent constitutions and guidelines. However due to the nature of the development, a certain degree of interaction should invariably occur, which would necessitate the need to communicate interest and concerns. This communication with the Golf Club and any other outside parties that may have input into/complaints regarding/queries pertaining to environmental management issues on the Estate, and vice versa, is facilitated by the ELC as described in section 3.2.4 above.
3.4 REVIEW OF THE OEMP
Once a need for changes to the existing requirements has been identified, the ABHOA is to notify the local authority and DEA&DP and any other relevant parties identified by the ABHOA, of all proposed changes to the OEMP, and thus environmental management on site. Following a 30 day comment period by these organisations, the ABHOA is to make the proposed changes to the OEMP documentation and management practices on site, and ensure that all relevant parties (including the Estate Manager and all homeowners) are issued with the relevant updates. Updates are to be issued on forms as attached in Appendix J, each of which is to be dated and allocated a reference number.
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During relevant years, the review of the OEMP is to take place directly after the external environmental audit has been completed (see Section 2.5), to allow for changes recommended by the auditor to be incorporated where appropriate.
3.5 MONITORING AND REPORTING
Periodic monitoring of the implementation of the OEMP on the Estate by an external environmental consultant assists management staff and residents in the objective tracking the Estate's progress in implementing sound environmental management and provides guidance on steps to be taken to further improve the Estate's environmental performance. Written reporting following each audit provide documented verification of the Estate's aim to be an "eco-estate, cultivating an ethos of environmental sustainability in the operation and management of the Estate.
3.5.1 Periodic Operations Audits
The ABHOA shall contract an external environmental consultant to audit the implementation of operational aspects (day to day management interventions as opposed to administrative actions) of the OEMP on the Estate every two months. The auditor shall produce a report within two weeks of each audit, based on the checklist report format presented in Appendix I of this OEMP, documenting the level of compliance with the operational specifications of the OEMP, highlighting any observed problems and providing recommendations on how to improve compliance where relevant. The reports shall be submitted to the Estate Manager first (to check for accuracy in the report) and then to the members of the ELC. The auditor shall aim to conduct audits and submit the related report just prior to each ELC meeting so that the auditor may report on findings at each ELC meeting.
3.5.2 Administration Audits and OEMP Review
The ABHOA shall contract an external environmental consultant to review the practicality/relevance of the OEMP specifications and to audit the implementation of administration aspects of the OEMP (as opposed to the day to day management interventions on site required by the OEMP), one year after the first date of implementation of this revision of the OEMP and every two years thereafter.
The auditor shall produce a report following each audit, based on the checklist report format presented in Appendix I of this OEMP, documenting the level of compliance with the administrative specifications of the OEMP, highlighting any observed problems and providing recommendations on how to improve compliance where relevant. In addition to the report the auditor shall produce a table of recommended changes to the OEMP specifications following from the auditor's OEMP review. This will ensure that the OEMP remains relevant and capable of effectively and efficiently mitigating negative environmental impacts and maximising positive impacts associated with the running of the Estate. The auditor shall take into consideration the findings of the administration audit as well as the periodic operational audit report findings (as contemplated in section 3.5.1 above) when reviewing the OEMP as compliance issues are sometimes rooted in impractical/irrelevant OEMP specifications. Proposed changes to the OEMP shall be tabled to the ELC members for comment for a 30 day period and all agreed changes shall be distributed to all ELC members and ABHOA members and documented and attached to this OEMP in Appendix J.
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3.6 RECORD KEEPING AND DOCUMENT MANAGEMENT
In order for the ABHOA to ensure that all environmental management records of the Estate are consolidated, accessible and up to date as well as to facilitate external audits of compliance with the OEMP, the Estate Manager will be responsible for keeping a comprehensive set of records of environmental management actions. This includes an updated copy of the OEMP, all external environmental audit reports and all records/documentation evidence required by the OEMP.
3.7 FAILURE TO COMPLY WITH OEMP REQUIREMENTS
The ABHOA has the right to impose penalties upon individual home owners (in terms of code of conduct, design guidelines, OEMP etc), service providers (in terms of contract agreements) in the case of non- compliance with the OEMP. In the case of any incident which has resulted in environmental damage due to the negligence of any party on site, the ABHOA is to evaluate the nature and magnitude of the incident, and may impose a suitable penalty along with any remediation costs. Any such penalty or sanction by the ABHOA does not detract from the rights of censure or prosecution under any other law.
Section 11 of the Articles of Association of Atlantic Beach Estate Home Owners Association regarding breach of conditions shall be applicable in the case of any non-compliance with the requirements of this document by any party.
3.8 FUNDING OF ENVIRONMENTAL MANAGEMENT REQUIREMENTS
The ABHOA must ensure that sufficient funding is provided to manage the Estate effectively. All future owners of the land will be liable for payment of a levy to the ABHOA, which will be used for general management of the Estate. Funding of management of private erven will however be the responsibility of the individual homeowners. Insufficient funding is not to be considered an adequate reason for poor environmental management on site or failure to comply with OEMP specifications.
All costs associated with environmental management on site (apart from private erven) as detailed in this document, will be covered by the levies, although the costs of any remedial action or rehabilitation required as a result of transgressions of the requirements of the OEMP, or any other actions with a detrimental effect on the environment, are to be covered by the party responsible for the damage.
4 ABHOA VISION AND ENVIRONMENTAL POLICY
4.1 VISION
The Atlantic Beach Estate HOA seeks to provide its residents with an exclusive lifestyle estate supported by a sustainable and secure environment in which to raise families and enjoy retirement years.
4.2 ENVIRONMENTAL POLICY
The ABHOA is committed to the implementation of an Environmental Policy as contained in Appendix D.
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5 ENVIRONMENTAL MANAGEMENT PROCEDURES: PRIVATE PROPERTIES
This section of the document provides detailed specifications for management of private residential erven within the Estate during its operational life. All requirements of this section of the document will be the responsibility of each of the respective homeowners/tenants, unless otherwise specified.
Each procedure/management section is divided up as follows:
1. Legislated Requirements Some of the most pertinent legislation, but not necessarily a comprehensive list, that applies to the each management section.
2. Background Background to site-specific conditions and/or the environmental impact being mitigated.
3. Intent What the management interventions/procedures are trying to achieve.
4. Procedures The documented management interventions that aim to avoid or mitigate potential environmental impacts.
5. Specific Monitoring and Reporting Requirements Describes, if applicable, specific monitoring and reporting protocols applicable to the management procedures contemplated in each section (apart from general monitoring and reporting in terms of the OEMP (as stipulated in section 3.5).
6. Performance Indicators Identifies indicators that demonstrate compliance with a management procedure and forms the basis of compliance monitoring checklists. Each indicator item will receive a rating of 1 - 3 during periodic audit reporting (with 1 = significant non- compliance/priority action required 2 = partial compliance/minor rectification needed,3 = compliance/no rectification required).
7. Responsibilities Describes specific responsibilities in terms of implementing the management procedures in each section.
8. Related Documents Describes related documents that may exist containing guidelines or requirements related to the environment. E.g. Estate Rules, Planting lists etc.
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EMP SECT 5 1. MANAGEMENT OF VACANT ERVEN
Version no 01 Date June 2012 1. Legislated requirements
Conservation of Agricultural Resources Act (Act 43 of 1983) Regulation 15 (removal of weeds/invaders).
2. Background
For the purposes of this OEMP a vacant erf means an erf where no operations to build a house has commenced. Overgrown vacant erven can have a negative aesthetic impact, can harbour alien invasive vegetation that may set seed leading to the further spread and propagation of these species and can result in high fuel loads that pose a fire management risk on the Estate.
3. Intent
Vacant erven to be kept in a tidy condition, free of alien invasive or otherwise unruly plant material.
4. Procedures
All vacant erven are to be cleared of alien vegetation and unruly plant growth at least once per year and left in a neat condition with no undue fuel loads present on it. All plant material cleared from private erven is to be removed and not left on the erf. No dumping of waste is allowed on private erven. Vacant erven may only be utilised for material storage to facilitate construction on an adjacent erf if written approval has been received from the adjacent property owner and the Estate Manager.
5. Specific Monitoring and Reporting Requirements
The Estate Manager shall monitor that plot clearing is being undertaken annually by all owners of vacant erven, shall keep on record all photographic evidence and correspondence related to this and shall report all non-compliant owners to the trustees/managing agent for further action.
6. Performance Indicators
a) Erven free of alien invasive vegetation that is flowering/setting seed. Rating 1-3
b) Erven has a tidy appearance e.g. free of unruly vegetation/waste with no Rating 1-3 related fire risk present. c) Use of vacant erven for construction material storage with required written Rating 1-3 authorisation only. 7. Responsibilities
Prior to the start of construction activities on each erf, management of the vacant erf will be the responsibility of the owner thereof. Should the owner fail to implement any management requirements, the ABHOA may appoint a contractor to do so, for the account of the owner.
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The Estate Manager is to ensure that plot clearing is undertaken by all owners of vacant erven on the Estate at least annually and that any use of a vacant erf is authorised. The Estate Manager shall monitor for any incidences of dumping on private erven e.g. by builders/residents on adjacent properties, notifying the relevant parties where action is required, and taking suitable action on behalf of the ABHOA where necessary.
8. Related Documents
Estate Guidelines for Living Estate Rules Annexure 10.13 (Guidelines for Vacant Erven)
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EMP SECT 5 2. HOUSE CONSTRUCTION/ BUILDING ACTIVITIES
Version no 01 Date June 2012 1. Legislated requirements
Occupational Health and Safety Act (No 85 of 1993) and its Construction Regulations (July 2003). CoCT Stormwater Management By-law: Sections 4, 5 (protection of stormwater systems) NEM: Air Quality Act (No. 39 of 2004) (Dust, smoke and noise) CoCT Air Pollution Control By-law: S 3,13,14,19 (smoke, emissions, nuisance) CoCT Integrated Waste Management By-law S 4,5,10,12,13, 14,15 CoCT Community Fire Safety By-Law: Chapter 8 (storage of flammable substances) CoCT Water By- law: S 18, 41,42,43,63 (water restrictions and water wastage) CoCT Waste Water By-law: S 2,3 (protection of sewers)
2. Background
During the initial construction of dwellings as well as any subsequent renovations, additions or alterations to the dwellings, there is potential for disturbance to the surrounding environment and homeowners if construction activities are not suitably managed. A number of documents associated with the Estate provide conditions to ensure that the design, construction, and renovation of houses takes place in an orderly fashion within the constraints set to enhance the aesthetic character of the Estate. These include:
Manual In Respect Of the Design Of Buildings Building Contractor’s Code of Conduct and Agreement; Estate Rules 47 - 51; Annexure 10.2. Atlantic Beach Estate Guidelines for Living.
The Building Contractor’s Code of Conduct which provides the building contractor with detailed specifications of what will and will not be considered suitable practice during construction activities on site, and includes aspects relating to environmental management.
3. Intent
Minimize potential negative impacts as a result of construction activities on the immediate and surrounding natural and social environment.
4. Procedures
All building contractors/service providers related to the construction of/alteration to private dwellings on the Estate shall implement the environmental management clauses of the Building Contractors Code of Conduct. These include:
a) Environmental Education
All contractors, sub-contractors and delivery personnel will be required to be briefed on the Builders Code of Conduct. The main contractor must do these briefings before his staff will be allowed to work on the Estate. The main contractor remains the liable person.
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b) Vegetation search and rescue
Prior to the commencement of clearing the proposed building site, the contractor will obtain a compliance certificate from the ABHOA testifying that vegetation search-and-rescue has been completed on the site. This operation is a legal requirement to ensure that any endangered vegetation species is transplanted prior to work commencing on the erf. This document must remain on site at all times.
c) Limits of building activity
All activities relating to the construction must be confined to within the erf boundary where construction is taking place. This relates to location of staff, placing of storage bins, material etc. A post and wire fence identifies the interface between the erf and golf course and it is the responsibility of the contractor to ensure that this fence is kept in place and his personnel do not transgress over this fence into the preservation areas. Erf boundaries to be clearly marked during the entire construction process.
d) Site presentation
The contractor will be expected to keep the appearance of his building site neat and tidy at all times. Building rubble must be removed from the site at intervals not exceeding one week, and windblown litter (plastic/cement bags etc.) must be removed from the site on a daily basis. No litter may be stored or mixed in amongst building rubble. Windblown litter must be covered at all times.
e) Cleaning of vehicles/equipment
Washing of vehicles and equipment will not be allowed on the Estate and must be carried out elsewhere.
f) Fires
No fires will be allowed on any part of the estate including the building site. Fire extinguishers are required to be on site at all times.
g) Smoking
No smoking will be permitted on the estate except within a five-metre radius of a portable fire extinguisher.
h) Ablution facilities
Contractors must make adequate provision for drinkable water and temporary toilets situated on the building site for the use of their employees until such time as the water-borne sewer drainage is available. This must be done prior to any work done on site.
i) Spoil of excess material and building rubble
The contractor must make adequate provision for removal of building rubble and excess material. No material or building rubble will be spoiled on the Estate. Stockpiling of sand to be completely covered with netting or hessian.
j) Screening of building sites
The contractor will be required to screen of the site with a 60%, 1,8m black or dark green shade-netting screen. The screen must be kept in place covering the boundary and maintained for the entire building process.
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On completion of the work all rubble shall be removed and the erf shall be neatly restored within a reasonable time.
5. Specific Monitoring and Reporting Requirements
The Estate Manager (or a staff member delegated by him) will monitor the compliance by construction contractors with the Building Contractor's Code of Conduct at a minimum weekly frequency and compile a report accordingly of issues to follow up with the respective contractors/owners. The External Environmental Auditor shall check annually (during the administrative audit) whether Building Contractor’s Code of Conduct Agreements are being kept up to date on the Estate management file and that regular compliance monitoring is being undertaken and documented by the Estate Manager. The ABHOA Trustee/s with the building portfolio shall monitor implementation of ABHOA requirements for construction work at private dwellings on the Estate and report on significant findings/problems at the ABHOA board meetings.
6. Performance Indicators a) Building Contractors Code of Conduct is signed by both the building Rating 1-3 contractor and the owner and is in the Estate management office file. b) No non-compliances by contractors/owner builders with the environmental Rating 1-3 requirements of the Builders Code of Conduct. c) All wastes removed and rehabilitation/repair of damage to the environment Rating 1-3 undertaken on completion of construction work at each site. 7. Responsibilities
It is the responsibility of the ABHOA to ensure that all residents are aware of the guidelines within which they must operate. The Owner of the property is to ensure that all contractors involved with construction work at their dwellings are aware of the requirements of these documents relevant to them and are implementing these. Contractors are responsible for adhering to the requirements of the Building Contractor's Code of Conduct. The Estate Manager shall ensure that the Building Contractor’s Code of Conduct Agreement has been signed by all principal building contractors working on the Estate and is available on file at the management offices.
8. Related Documents
Manual in Respect of the Design of Buildings. Building Contractor’s Code of Conduct and Agreement. Estate Rules 47 - 51; Annexure 10.2. Atlantic Beach Estate Guidelines for Living.
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EMP SECT 5 3. LANDSCAPING OF PRIVATE ERVEN
Version no 01 Date June 2012 1. Legislated requirements
Conservation of Agricultural Resources Act (Act 43 of 1983) Regulation 15 (removal of weeds/invaders)
2. Background
Private gardens constitute a significant portion of the potential animal habitat area on the Estate and this potential is maximised through the use of indigenous plant material. Private gardens, particularly front gardens and verges, contribute to the overall aesthetic of the Estate. As the original design intent of the whole development is based on an eco-estate concept, water wise indigenous vegetation that is suited to the area, wherever possible locally found dune thicket plant species, contributes to an overall "natural" aesthetic in the Estate. This has resulted in the compilation of an approved Estate Plant List.
3. Intent
Promote the establishment of indigenous vegetation habitat suited to indigenous animal species e.g. birds, insects etc. Alien invasive plant species does not establish and set seed that could be spread to surrounding areas.
4. Procedures
All homeowners are to ensure that the road reserve in front of the erf is landscaped and maintained in a neat condition to the satisfaction of the ABHOA and according to the latest approved Estate Plant List. All landscaping on private erven is to be in keeping with the latest approved Estate Plant List. This plant list ensures that water wise plants are established on the Estate that are adapted to local climatic conditions and potentially provide a good habitat for indigenous wildlife. Prior to landscaping, it is the responsibility of the owner to ensure that he/she is in possession of a copy of the landscape guidelines for the development, and is familiar with its requirements. All Landscape Contractors appointed by private homeowners are to be made aware of the landscaping guidelines applicable to the development, as well as any other applicable environmental management requirements during works on site. Residents may be asked to remove any plant species not on the approved Estate Plant List by the ABHOA and will be expected to comply. All cuttings, clippings and garden refuse are to be removed from the Estate, and may not be dumped on vacant erven or private open space areas. Estate staff collects green waste once per week that is presented by residents in green bags - this is sent to a composting facility and thus recycled. Residents are encouraged to make use of this service or compost their garden waste. Residents are encouraged to make use of the Estate nursery to obtain plants which are approved for use on the estate and to get advice from the nursery staff. Residents are further encouraged to garden for wildlife (see for example, Bring Nature Back to Your Garden, Western Edition, by Charles and Julia Botha ISBN 1-874975-07-8), mulch plant beds (e.g. with wood/bark chips) for increased water retention, to utilise organic fertilisers as opposed to harsh chemical ones and to avoid pesticides/ use ecologically friendly pesticides only.
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5. Specific Monitoring and Reporting Requirements
The Estate Manager (in consultation with or delegated to the Estate Horticulturist) is to check minimum every two months for any new exotic plant species that are not listed in the landscape planting guidelines planted/established on the estate and advise the home owners of plant species that need to be removed. The plants species are to be checked by the Environmental Auditor during periodic operational audits.
6. Performance Indicators a) Plant species planted in private gardens confirm the ABHOA approved Estate Rating 1-3 Plant List (refer to Appendix C of this OEMP).
b) No alien invasive plant species present in private gardens. Rating 1-3 7. Responsibilities
Residential gardens are the responsibility of the individual homeowners, but are guided by the Rules of the Homeowners Association and the approved Estate Plant List; The Estate Manager with the assistance of the Estate Horticulturist to enforce the Estate Plant List and landscape requirements.
8. Related Documents
Estate Rules Annexure 10.7 (Guidelines for Plants). Updated allowed Estate Plant List (Appendix C of this OEMP).
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EMP SECT 5 4. WASTE MANAGEMENT
Version no 01 Date June 2012 1. Legislated requirements
National Environmental Management: Waste Act (No. 59 of 2008) CoCT Stormwater Management By-law: Sections 4, 5 (protection of stormwater systems) CoCT Waste Water By-law: S 2,3 (protection of sewers) CoCT Integrated Waste Management By-law: S 4,5,10,12,13,14,15
2. Background
Solid waste produced by the Estate is mainly expected to be household and garden waste. Waste water is also expected, namely grey and foul water and contaminated water (e.g. with paint, oils, cement or other chemicals). Construction related waste/rubble will be generated at building sites on the Estate. Recycling of waste wherever possible is highly encouraged as Cape Town's landfills are under increasing pressure in terms of exceeding their capacities. Reduction, re-use and recycling of waste wherever possible is also a legislated requirement of the National Environmental Management Waste Act and the CoCT Integrated Waste Management By-law.
3. Intent
Promote responsible disposal of various waste streams. Promote waste minimisation and recycling of waste generated on the Estate. Avoid litter and pollution as a result of poor waste management.
4. Procedures
Refuse:
Every resident shall manage refuse in a hygienic manner on their erf. All normal non-recyclable domestic waste must be placed in the wheeled bin that is provided to each homeowner by Council. No building rubble, garden waste or hazardous waste may be placed in these bins. Bins are to be placed on the sidewalk weekly for collection and removal by Council. No loose bags or boxes will be collected. Green waste is to be collected separately into green bags and placed on the side walk for weekly collection by estate staff. No waste e.g. garden refuse may be dumped on vacant private erven or private open space areas. Waste resulting from construction activities must be managed and disposed of as specified in the Building Contractor’s Code of Conduct. Accumulation of large stockpiles of rubble or waste is not permitted, it shall be removed at regular intervals (at least fortnightly). Residents shall not litter on the Estate. Residents shall not burn waste on the Estate.
Hazardous Waste
Hazardous wastes (e.g. old fuels/oils, batteries/cells, hazardous chemicals, e-waste, pesticides, paints and solvents etc) must be disposed of at local depots that collect these e.g. Pick 'n Pay stores or at a licensed hazardous waste disposal site.
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Estate recycling programme
Residents shall separate and collect all recyclable waste items such as paper, tin and glass in clear plastic bags (provided by the Estate office) which are left on the wheelie bins on these days these are collected by Council. Fruit and vegetable waste may be dropped off at the estate office/nursery where this waste stream is recycled. The estate nursery has a very active worm farm in operation which supplies fertiliser to the nursery as well as the common property. The worms are strict vegans so no dairy or meat products can be utilised, but they love fruit, vegetables and old tea bags. Garden refuse collected from residents in green bags. All green waste are removed from estate to a composting plant approximately 8km from the estate.
Liquid wastes
No waste liquids such as paints, oils, car wash water and pool back wash water may be directed into the stormwater system (this ultimately drains into vegetated stormwater swales and ponds that provide a habitat for plant and animal life that would be adversely affected by such substances). No contaminated water shall be directed to the municipal sewer without the authorisation of the Council. No foul water soak-away areas are permitted anywhere on the Estate.
5. Specific Monitoring and Reporting Requirements
The Estate Manager shall monitor for litter, dumping, burning of wastes, evidence of wastes in the stormwater system on a regular basis and take action accordingly.
6. Performance Indicators a) No litter/dumping/excessive waste stockpiling (household, garden or Rating 1-3 building wastes) /burning of wastes visible anywhere on the Estate. b) Correct sorting (general refuse, garden waste, construction rubble, Rating 1-3 hazardous, recyclable wastes) and disposal of waste is evident.
c) Recycling system operational and optimal. Rating 1-3
d) No evidence of problematic/unauthorised types of liquid wastes entering the stormwater system, sewer system or evidence of contaminated water Rating 1-3 soak-away areas. 7. Responsibilities
Each Resident on the Estate is responsible for the separation (non recyclable from recyclable, hazardous from non hazardous etc.), storage and presentation of their own waste, as required by the ABHOA and Council, for collection. Council is responsible for the collection of domestic waste presented in black wheelie bins once per week. The ABHOA is responsible for the collection of green waste presented by residents in green bags on a weekly basis. Construction waste disposal is the responsibility of the building contractors employed by homeowners or the ABHOA on the estate as per the requirements of the Building Contractors Code of Conduct.
8. Related Documents
Estate Rules - sections 35 and 36; Annexure 10.11 (Guidelines for Refuse Removal). Atlantic Beach Estate Guidelines for Living. ABHOA Building Contractor's Code of Conduct.
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EMP SECT 5 5. WATER USE
Version no 01 Date June 2012 1. Legislated requirements
CoCT Water By-law: Sections 18,41,42,43,63 and Schedule 1 National Water Act (No 36 of 1998)
2. Background
Water is scarce resource in South Africa and particularly in the Western Cape as increasing population and development demands are placed on the available resources. As such water conservation is highly encouraged. Residents utilise municipal potable water for household and garden use. As such municipal water use restrictions apply. Abstraction of ground water via boreholes can influence the ground water regime of surrounding natural areas and related ecosystems and thus must be exercised with care.
3. Intent
Minimise water consumption, avoid ground water abstraction that may negatively affect surrounding ecosystems and maximise water use efficiency by residents on the Estate.
4. Procedures
All residents shall adhere to applicable municipal water restrictions. This may include among others the requirement to: - avoid irrigation of gardens between 10h00 and 16h00 each day; - avoid cleaning of hard surfaces with water (as opposed to sweeping). All water leaks shall be isolated immediately and repaired. Any unusually high water use readings taken by estate management for a specific erf shall be noted by the Estate Manager and queried with the resident as an environmental awareness exercise. No installation of a borehole without authorisation of the ABHOA (in addition to CoCT and National legislation requirements in this regard.
5. Specific Monitoring and Reporting Requirements
The Estate Manager shall monitor for contraventions of municipal water restrictions, unusually high water use readings and significant water leaks at properties during his Estate rounds and report findings to the respective residents.
6. Performance Indicators a) Municipal water restrictions are adhered to (incl. no irrigation of garden Rating 1-3 between 10h00 and 16h00 and no cleaning of hard surfaces with water).
b) No visible water leaks on private properties. Rating 1-3
c) No unauthorised boreholes on the Estate. Rating 1-3
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d) No excessive water usage by a specific homeowner logged by the ABHOA. Rating 1-3 7. Responsibilities
Each Resident on the Estate is responsible for adhering to these requirements and for ensuring that all their service providers/contractors do the same.
8. Related Documents
Nil.
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EMP SECT 5 6. ENERGY USE
Version no 01 Date June 2012 1. Legislated requirements Nil.
2. Background
Electricity in South Africa is predominantly generated from non renewable fossil fuels e.g. coal. In addition, the national network often struggles to cope with electricity demand which leads to load shedding. As such minimising electricity usage is highly encouraged. Vehicles are predominantly petrol/diesel driven which are non-renewable fossil fuels.
3. Intent
Minimise Eskom electricity consumption by residents on the Estate. Encourage residents to reduce consumption of non-renewable fossil fuels.
4. Procedures
Residents are encouraged to install solar water heating in their homes. Residents are encouraged to utilise low energy light bulbs as opposed to incandescent ones. Residents are encouraged to install geyser blankets to reduce energy loss. Residents are encouraged to network with one another to make use of car pooling opportunities or to use public transport/bicycles (e.g. use of the rapid transit system). The ABHOA communications system e.g. via the Estate newsletter should raise awareness and identify opportunities in this regard.
5. Specific Monitoring and Reporting Requirements
The Estate Manager shall make a record which houses on the estate evidently have solar water heating/renewable electricity generation systems installed.
6. Performance Indicators a) Less than 10% of all dwellings on the Estate have a solar water heating Rating 1 system/renewable electricity generation system installed. b) More than 10% of the dwellings on the Estate, but less than 50%, have a solar water heating system/renewable electricity generation system Rating 2 installed. c) More than 50% of the dwellings on the Estate have a solar water heating Rating 3 system/renewable electricity generation system installed. d) Estate management assists in raising awareness and identifying opportunities with regards to energy saving measures and alterative Rating 1-3 transport opportunities through its communications network. 7. Responsibilities
Each resident on the Estate is encouraged to implement these measures.
8. Related Documents Nil. November 2012 28
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EMP SECT 5 7. ANIMALS
Version no 01 Date June 2012 1. Legislated requirements
CoCT Animal By-law (2010)
2. Background
Pets can pose a nuisance to residents and can negatively impact wildlife on the Estate. Natural habitats on the Estate harbour wild animals.
3. Intent
Minimise nuisance caused by pets. Minimize negative impacts on wild animals on the Estate.
4. Procedures
a) Domestic Pets
A maximum of two dogs and two cats may be kept per erf. All dogs must be on a leash and under effective control at all times when outside the resident’s property. The owner of dogs must remove any excrement their dogs may leave immediately. Owners must ensure that their dogs do not howl or bark excessively. To protect birdlife on the estate a cat must not roam freely without wearing a collar with a bell. No poultry, wild animals or livestock may be kept on the estate.
b) Wild Animals
No one may approach, disturb or kill any wildlife on the Estate including the Springbuck. No wildlife inclusive of tortoises may be confined to private erven. In the event that a resident wishes for a reptile e.g. snake/tortoise to be removed from their property, the security control room may be contacted at 021 553 1250 or 021 553 1297.
5. Specific Monitoring and Reporting Requirements
The Estate Manager shall monitor for contraventions pertaining to pets and follow up with residents accordingly. The Estate Manager shall investigate and follow up any reports of harm to wildlife by a resident.
6. Performance Indicators
a) No roaming dogs off leash observed on the Estate Rating 1 or 3
b) No cats observed without collars fitted with a bell. Rating 1 or 3
c) No unauthorized pets observed on the Estate e.g. detained wildlife Rating 1 or 3
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d) No evidence of intentional harm to wildlife on the Estate by any resident. Rating 1 or 3 7. Responsibilities
Each resident on the Estate is responsible for adhering to these requirements.
8. Related Documents
Estate Rules 37- 46 Atlantic Beach Estate Guidelines for Living.
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EMP SECT 5 8. NOISE & LIGHTING CONTROL
Version no 01 Date June 2012 1. Legislated requirements
Environment Conservation Act, (Noise regulations) Occupational Health and Safety Act (No 85 of 1993)
2. Background
Excessive noise generated by any one resident, especially after hours, disturbs the peace of surrounding residents and can disturb nearby animal populations sensitive to noise. Excessive lighting at night can be very disturbing to residents and may negatively affect wildlife.
3. Intent
Avoid disruptive noise and lighting on the Estate.
4. Procedures
Contractor working hours and heavy duty deliveries are restricted to: - Monday to Friday (06h00 to 18h00) - Saturday (08h00 to 14h00) - No contractors are permitted on premises on Sundays and Public Holidays. No loud music or noise after 22h00. The use of power tools and lawn mowers should be restricted to the following hours: - Weekdays and Saturdays 07h00 to 19h00 - Sundays / Public Holidays 10h00 to 13h00 Vehicles with noisy exhaust systems are prohibited on the estate. No person shall, on the estate explode, ignite or set off any explosives, crackers, fireworks or items of similar nature. No outside lights which shine directly into a neighbouring erf or are otherwise intrusive or reasonably likely to be intrusive to any other resident shall be permitted. Instead external lighting in the form of downward lighting luminaries and motion activated lighting is preferred. Refer also to the Lighting policy (Annexure 10.5) of the Estate Rules.
5. Specific Monitoring and Reporting Requirements
The Estate Manager shall monitor implementation of these procedures and report significant concerns to the residents involved.
6. Performance Indicators a) No complaints on the Estate Manager's record of incidents of excessive Rating 1-3 noise/noisy work outside of stipulated hours by any resident. b) No complaints on the Estate Manager's record of incidents of disruptive Rating 1-3 lighting by any resident. 7. Responsibilities
Each resident on the Estate is responsible for adhering to these requirements.
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8. Related Documents
Atlantic Beach Estate Guidelines for Living Estate Rules 52 - 53; Annexure 10.5 (Guidelines in Respect of Lights).
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EMP SECT 5 9. HAZARDOUS SUBSTANCES
Version no 01 Date June 2012 1. Legislated requirements
Hazardous Substances Act (No. 15 of 1973) and Hazardous Chemical Substances Regulations (August 1995) CoCT By Law: Community Fire Safety - chapter 8 CoCT by-Law: Waste Water (No hazardous substances directed to sewer) 2. Background
Hazardous substances are substances scheduled in the Hazardous Substances Act (No. 15 of 1973) and Hazardous Chemical Substances Regulations (August 1995). These include fuels, oils, solvents, cement, pesticides, asbestos etc. 3. Intent
To ensure safe and proper storage, handling and disposal of hazardous substances on the Estate so as to avoid environmental pollution and human health risks.
4. Procedures
Residents shall take care when handling hazardous, flammable or poisonous substances. Such substances should always be stored in their original containers with accompanying safety data sheets (which provide valuable information regarding first aid, spill response and environmentally responsible disposal). Pesticides and fertilisers should be used with care and only as per the manufacturer's instructions. No hazardous substances may be disposed of on the Estate or into the sewer or stormwater system. These shall be directed to a hazardous waste disposal site e.g. Vissershok. No person shall drive on the estate a motorised vehicle (including a bike or cart) that leaks oil, fuel or brake fluid. All hazardous substances spills shall be immediately mopped up by the person responsible. Seek advice if necessary.
5. Specific Monitoring and Reporting Requirements
The Estate Manager and External Environmental Auditor shall monitor for any hazardous substances spills.
6. Performance Indicators a) No evidence of hazardous substances spills/disposal on site or related Rating 1-3 pollution of the environment. 7. Responsibilities
Each Resident on the Estate is responsible for adhering to these requirements.
8. Related Documents
Atlantic Beach Estate Guidelines for Living Estate Rule 56.2.
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6 ENVIRONMENTAL MANAGEMENT PROCEDURES: COMMON PROPERTY
This section of the document provides detailed specifications for management of common property within the Estate as managed by the estate management team. All requirements of this section of the document will be the responsibility of the ABHOA via its appointed management staff unless where stated otherwise.
Each procedure/management section is divided up as follows:
1. Legislated Requirements Some of the most pertinent legislation, but not necessarily a comprehensive list, that applies to the each management section.
2. Background Background to site-specific conditions and/or the environmental impact being mitigated.
3. Intent What the management interventions/procedures are trying to achieve.
4. Procedures The documented management interventions that aim to avoid or mitigate potential environmental impacts.
5. Specific Monitoring and Reporting Requirements Describes, if applicable, specific monitoring and reporting protocols applicable to the management procedures contemplated in each section (apart from general monitoring and reporting in terms of the OEMP (as stipulated in section 3.5).
6. Performance Indicators Identifies indicators that demonstrate compliance with a management procedure and forms the basis of compliance monitoring checklists. Each indicator item will receive a rating of 1 - 3 during periodic audit reporting (with 1 = significant non- compliance/priority action required 2 = partial compliance/minor rectification needed and 3 = compliance/no rectification required).
7. Responsibilities Describes specific responsibilities in terms of implementing the management procedures in each section.
8. Related Documents Describes related documents that may exist containing guidelines or requirements related to the environment. E.g. Estate Plant List.
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EMP SECT 6 1. LANDSCAPE MANAGEMENT OF THE COMMON PROPERTY
Version no 01 Date June 2012 1. Legislated requirements
Occupational Health and Safety Act (No 85 of 1993) (e.g. personal protective equipment required for pesticide and machine operators etc). NEM: Air Quality Act (No. 39 of 2004) (dust, smoke and noise) CoCT Air Pollution Control By-law: S 3,13,14,19 (smoke, emissions, nuisance) CoCT Integrated Waste Management By-law S 4,5,10,12,13, 14,15 CoCT Water By- law: S 18, 41,42,43,63 (water restrictions and water wastage) Conservation of Agricultural Resources Act (Act 43 of 1983) Regulation 15 (removal of weeds/invaders)
2. Background
Management of the common landscaped areas is the responsibility of the ABHOA (Estate Manager in conjunction with the Estate horticulturist). The Estate Plant List is applicable to common property landscape areas. In addition there are some areas functions as natural terrestrial and aquatic habitat, which need to be managed as part of the ABHOA landscape.
3. Intent
Landscaped areas to be well maintained and aesthetically pleasing. Only locally indigenous plants are established on the Estate in order to expand the natural habitat of the area and prevent loss of bio-diversity due to the invasion of exotic plant material. To ensure that alien invasive plants are removed from the estate in order to reduce water consumption and to prevent the further spread of these species into natural areas where they threaten the diversity of the indigenous veld. Avoid ecological damage through misuse of pesticides and fertilizers.
4. Procedures
a) General
All Estate staff or external Landscape Contractors appointed to install/maintain landscaped areas on site are to be made aware of all environmental management requirements by the Estate horticulturist.
b) Fertilisation
Only organic fertilizers (as opposed to concentrated chemical agricultural fertilizers) shall be applied to landscaped areas on the Estate. This is best suited to the indigenous landscape and reduces the potential intensity of the nutrient load entering the groundwater and stormwater runoff. Fertilizer shall be applied at rates not exceeding those prescribed by the manufacturer and care shall be taken to minimise the potential of fertilizer rich runoff entering the stormwater system. Natural fynbos and fynbos rehabilitation areas shall not be fertilized.
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c) Compost and mulching
Imported compost, lawn dressing and mulch must be “clean”, meaning it is not to contain foreign matter such as plastics and other litter, and be free of seed of exotic plants and weeds. Compost may not be fly blown, give rise to offensive odours or cause a health nuisance. The application of mulch to landscaped areas is encouraged, to reduce water loss from soils and prevent growth of weeds. Natural fynbos and fynbos rehabilitation areas shall not be composted. Mulch landscaped areas to improve the water retention capability of the soil. However avoid nutrient rich/green mulches that will increase nutrient loads of the soil to the detriment of fynbos species.
d) Cutting and Trimming
Plants that are overgrown shall be pruned from time to time to maintain their aesthetic appeal and continued healthy growth. Pruning should leave the shrubs shaped in a natural way i.e. no straight sides or unnatural forms that do not blend into the natural landscape. Trimming and cutting of trees and shrubs should be limited to winter months where possible. All cuttings from the Estate must be removed from the site immediately by the ABHOA maintenance team or appointed landscaping contractor, if originating in an area under the management of the Estate. Where feasible, cuttings may be chipped and used as a mulch material in landscaped areas. Alternatively the green waste shall be sent to a composting site for recycling.
e) Irrigation
The Estate common property must be irrigated in a sustainable manner. This requires constant management of irrigation equipment to prevent leaks and water wastage, monitoring of weather, soil and plant conditions to ensure that irrigation frequency and duration does not result in overwatering and timing to avoid excessive evaporation/loss of irrigation water. Thus: - Irrigation schedules are to be adjusted in accordance with the seasonal irrigation demand. Summer and winter demands will not be the same. - Landscaped areas should not be irrigated when it is raining. - No irrigation will be applied during extremely windy conditions, due to the low success rate and high water loss. This is not applicable during continual windy periods of more than one day (e.g. when there are no quiet mornings). - Low or drip irrigation is preferred to high spraying, since it is more effective in windy conditions. - Irrigation will not take place during the hottest times of the day (from 10 am to 4 pm). - Natural fynbos areas should not be irrigated artificially as these are adapted to the natural precipitation regime. - Irrigation pipes must be checked for leaks weekly. All leaks must be repaired immediately to prevent water wastage.
f) Use of Pesticides
Wherever possible, the use of chemical pest control should be avoided or organic eco-friendly variants used. The Estate horticulturist shall keep strict records of all chemicals used, their active ingredients, quantities used, date and method of application and area (place and size) treated. Record climatic conditions (subjective), such as windy, humid, very hot, etc. Such records are to be copied to the Estate Manager, who is to make this information available to the Environmental Auditor on request. Only staff wearing the appropriate protective clothing and using well maintained equipment designed for the purpose and supervised by a certified Pest Control Operator may apply chemical pesticides.
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Any pesticides used must be applied per the manufacturer's specifications and must be registered for the target plants or pest species. Application of herbicides and pesticides is to be done in such a way that the application is targeted at the area of concern and does not result in contamination of surrounding areas. Application of herbicides and pesticides should thus be undertaken on rain-free and windless days for maximum efficiency. Empty poison containers shall be properly disposed of to a landfill site and no pesticide residue or equipment wash water may be deposed of or directed to the stormwater system on site.
g) Plant Species
Any on-going planting of landscaped areas is to be in keeping with the Estate Plant List and any future amendments thereto. No Kikuyu lawn planting (Pennisetum clandestinum) will be allowed on any area on the Estate. The Estate Manager will liaise closely with the appointed Landscape Contractor to ensure that any newly introduced plant species comply with the criteria. The Estate Management will include the removal of undesired plant species into the control programs for the removal of alien vegetation in the common property areas.
h) Erosion control
Landscaped areas must be inspected monthly to establish whether erosion is occurring, particularly after heavy rains. Should any erosion be evident remedial action must be taken immediately. Records must be kept of areas where erosion has occurred and remedial action taken. In this way the effectiveness of such measures can be monitored and alternatives applied if problems continue.
i) Removal of Alien Invasive Plants
All Category 1 and 2 alien invasive vegetation as directed by the National Conservation of Agricultural Resources Act (Act 43 of 1983) or any amendments thereto, are to be removed from the Estate on a continuous basis (minimum bi-annually). All the large alien invasive species have previously been cleared from the common property. However, control of emergent invasive plant seedlings is an ongoing requirement. This is achieved through: - hand-pulling of seedlings and young saplings including the roots (preferably when the soil is wet) and removing the extracted plant material from the site and disposing of it as green waste. The plants should preferably be pulled by hand while young. Seedlings should not be allowed to grow to a size where they have reached seed bearing age or requiring expensive mechanical or chemical controls; - During weeding operations, considerable care must be taken to avoid trampling of the existing / regenerating indigenous vegetation. - Dense stands of seedlings can be sprayed with an appropriate herbicide. Similarly, Kikuyu grass will need to be treated chemically through the application of herbicide. - Herbicide spraying shall only occur on dry and windless days, to maximise the effectiveness of spraying targets and to minimise airborne drift of the herbicide into non-target areas. - Although the situation should not be allowed to arise, should woody plants get too established to pull effectively (by hand or by "tree popper), these can be cut and, where required to prevent re-sprouting, the stump treated carefully with a herbicide registered for this purpose. - Where chemicals are used for stump treatments a suitable dye, such as Methol Blue, shall be incorporated into the chemical mix to indicate which stumps have been treated. - Use of chemicals for alien vegetation control is to be undertaken by a contractor suitably trained in the use of the equipment involved, and handling of the chemicals (a valid pest operators certification applies). - Only herbicides registered for each particular plant species that requires control may be used. - No chemicals may be stored on the site for any period of time, unless in suitably secure poisons store as per the specifications of the Occupational Health and Safety Act. - No equipment used for application of chemicals may be washed anywhere on the site. November 2012 37
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- All empty chemical containers are to be removed from the site, and disposed of at a suitable disposal site (guided by the directions of the MSDS).
j) Fynbos Conservation Areas
Two natural fynbos areas exist within the boundaries of the Estate that are managed as conservation areas and are only to be accessed by landscape maintenance staff undertaking specific work in the area. The one is a 3.2 ha portion of land that is still owned by the City of Cape Town, situated south of the driving range. The other is a non-developed area between the Estate boundary and Muirfield End, north west of the maintenance workshops and estate entrance. As controlled burning of these natural fynbos areas is not practical, senescent vegetation will need to be trimmed or removed and plants replaced with new seedlings of local fynbos species that are genetically similar to the natural vegetation of the area (preferably grown from local seed) to maintain species diversity on site. The CoCT biodiversity staff from the BCA or an expert rehabilitation contractor with experience of the local vegetation type should be sought to advise on this if the Estate horticulturist does not have this specialised expertise. Litter shall be cleaned monthly from these areas. Staff shall take care to avoid unnecessary trampling of the vegetation. Kikuyu and other alien invasive vegetation shall be eradicated monthly. These areas are situated on the Estate boundary closest to the R27, which is a high risk source of fire. The Estate needs to be protected from fire, hence the inside boundary of these land parcels need to be cleared of all vegetation taller than ankle height, for a width of 10 m to act as a fire belt that is stable and not prone to wind erosion.
k) Recreation areas
The Estate contains approximately 14 ha of parks and open space, of which two areas are developed with park furniture and play structures. These are the Colebrook Park and the Clubhouse Park. Park furniture in general consists of drinking fountains, waste bins, benches and play structures. These parks need to be maintained to stay neat and safe for users as follows: - Lawns must be irrigated, weeded and mowed often to maintain a healthy grass cover free of thorns or other irritating weeds. Kikuyu infestations in Cynodon (kweek) lawns will need to be treated with herbicide monthly to prevent the kikuyu from invading and replacing the Cynodon. - Clean waste bins weekly. - Clean drinking fountains weekly. - Check play structures monthly for wear and tear or safety risks and maintain as required.
l) Estate Nursery
An Estate nursery has been established to cultivate new plants per the approved Estate Plant List and to accommodate rescued plants from construction sites on the Estate (as required in the Code of Conduct for Building Contractors and Owner Builders) for use in the open space, or for purchase by residents of the Estate. The Estate nursery shall be managed by the Estate horticulturist, who shall also promote it to the residents of the Estate to assist them in obtaining approved plants for their gardens and providing cultivation advice.
5. Specific Monitoring and Reporting Requirements
The Estate Horticulturist shall monitor all landscaped areas in terms of maintenance requirements program such accordingly. The Estate Horticulturist shall monitor for alien vegetation within the estate at a minimum every quarter and any required control measures are to be incorporated into the maintenance schedule.
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6. Performance Indicators a) The landscaped areas appear well maintained - neat, free of weeds and not Rating 1-3 overgrown. No problems related to fertilizer, compost or use of mulch. Rating 1-3 b) Irrigation practices utilise water efficiently.
c) No damage/pollution to the environment though indiscriminate use of Rating 1-3 pesticides (e.g. herbicide killing non target planting) observed. d) Plant species planted on the common property complies with the Estate Rating 1-3 Plant list Rating 1-3 e) No evidence of erosion on the common property of the Estate. Rating 1-3 f) No alien invasive plant species are present in the landscaped areas.
g) Fynbos conservation areas well maintained, free of kikuyu, alien invasive Rating 1-3 vegetation and litter. Rating 1-3 h) Recreation areas well maintained. Rating 1-3 i) Estate nursery operational and well managed. 7. Responsibilities
The Estate Horticulturist is responsible for overseeing the implementation of this procedure.
8. Related Documents
Estate Plant List - see APPENDIX C of this OEMP Alien Plant Control - an Operational Guideline for Land Managers, November 2003.
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EMP SECT 6 2. SEWERAGE INFRASTRUCTURE
Version no 01 Date June 2012 1. Legislated requirements
CoCT Waste Water By-law: S 2,3 (protection of sewers)
2. Background
The bulk sewerage infrastructure on site belongs to the CoCT. Thus the Municipality should be contacted when problems are experienced with the bulk service. Maintenance of individual feeder pipes e.g. those servicing the maintenance building, is however the responsibility of the ABHOA. Certain contaminants entering the sewerage system can have significant impact on the receiving Waste Water Treatment Works as certain substances may cause die-off of bacteria active in the treatment process or other problems.
3. Intent
To ensure that the sewerage infrastructure servicing the site is protected/maintained to stay functional.
4. Procedures
No hazardous substances may be disposed of by Estate staff into the sewer. No contaminated water shall be directed to the municipal sewer without the authorisation of the CoCT. Manholes and rodding eyes shall be sealed to prevent the ingress of any debris into the sewerage system that may cause blockages. In the case of any damage to a sewage pipeline by any party within the Estate, this is to be reported to the Estate Manager immediately. On notification of any damage to a sewer pipeline, the Estate Management is to immediately inspect the area, and take suitable action to ensure that spillage and contamination of the surrounding area by sewage is minimised until the municipality/plumbing contractor (as may be applicable to the circumstance) has been contacted and personnel arrived to assist in the repairs. The area is to be suitably cordoned off to control access if required. The Estate Manager is to ensure that any repairs required are undertaken immediately. Large volume sewage spills or spills in sensitive ecological environments are best treated by a professional bio-remediation company (for example Bio-Systems SA @ tel/fax 021 786 2972). Small spills can be treated with lime but this should be avoided in sensitive environments e.g. fynbos conservation area as the lime will alter the pH of the immediate area. Any problems or blockages in the sewage system outside the boundaries of the site can be reported to Water Services (Water & Sewerage) on their 24 hour complaints line Tel: 0860 103054.
5. Specific Monitoring and Reporting Requirements
The Estate Manager to monitor for any problems pertaining to the functioning of the sewerage system and arrange for required maintenance as soon as problems are observed.
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6. Performance Indicators a) No blockages, overflows, leaks or spills recorded related to the sewerage Rating 1-3 system.
b) Any reported spills were treated correctly. Rating 1-3 7. Responsibilities
The Estate Manager is responsible for contacting the CoCT/ plumbing contractor (as may be applicable to the circumstance) to repair or maintenance team to clean where required in the case of problems with the sewerage system. CoCT is responsible for the maintenance of the bulk sewerage system (main lines).
8. Related Documents
Nil.
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EMP SECT 6 3. WATER USE
Version no 01 Date June 2012 1. Legislated requirements
CoCT Water By- law: S 18, 41,42,43,63 and Schedule 1 (water use restrictions and water wastage) National Water Act (No 36 of 1998)
2. Background
Water is scarce resource in South Africa and particularly in the Western Cape as increasing population and development demands are placed on the available resources. As such water conservation is highly encouraged. The ABHOA common property utilises municipal potable water for the maintenance offices/yard/workshop/leisure centre and some of the landscape areas. As such municipal water use restrictions apply. Treated effluent water is used for irrigation on some parts of the Estate common property. Abstraction of ground water via boreholes can influence the ground water regime of surrounding natural areas and related ecosystems and thus must be exercised with care.
3. Intent
Minimise water consumption, avoid ground water abstraction that may negatively affect surrounding ecosystems and maximise water use efficiency.
4. Procedures
The Estate shall adhere to applicable municipal water restrictions. This may include among others the requirement to: - avoid irrigation of gardens between 10h00 and 16h00 each day (automated irrigation controllers shall be set accordingly); - avoid the use of potable water for dust suppression of building material e.g. sand stockpiles (as opposed to using covers) or for the washing down of roads and paving(as opposed to sweeping). All water leaks shall be isolated immediately and repaired. No boreholes shall be installed without required authorisations (CoCT and National legislation requirements) and ensuring that abstraction will not interfere with the hydrology of any sensitive ecosystems in the surrounding area. Wastage of water shall be avoided at all times. Only proper hoses and fittings in good repair shall be used by Estate staff. Wherever possible, pistol grip fittings should be used on the end of hoses. All taps shall remain properly closed when not in immediate use and all broken pipes / fittings shall be isolated immediately and repaired as soon as possible.
5. Specific Monitoring and Reporting Requirements
The Estate Manager shall keep a record of water consumption by the common property/services. Any unusually high water use readings shall be noted by the Estate Manager and the cause investigated and rectified if possible. Water use records shall be examined by the External Environmental Auditor. The Estate Manager shall make a note of significant contraventions of the water restrictions observed on private properties and discuss these with the residents with a view to compliance. Significant contraventions may be reported to the CoCT for enforcement of the Water Use By-law. November 2012 42
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Pipe bursts in municipal services immediately adjacent to the site can be reported to the CoCT at 0860103054 (24hrs).
6. Performance Indicators a) Municipal water restrictions are adhered to (incl. no irrigation of landscaping between 10h00 and 16h00 , no cleaning of hard surfaces with water, no Rating 1-3 watering of stockpiles for dust suppression).
b) No detected water leaks. Rating 1-3
c) No unauthorised boreholes on the Estate. Rating 1-3
d) Water Use records are kept by the Estate. No unusually high (above the Rating 1-3 seasonal average) water use readings recorded. 7. Responsibilities
All Estate staff is responsible for adhering to these requirements and for ensuring that all Estate service providers/contractors employed by the ABHOA do the same.
8. Related Documents
Nil
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EMP SECT 6 4. ROADS AND STORM WATER
Version no 01 Date June 2012 1. Legislated requirements
CoCT Stormwater Management By-law: Sections 3, 4, 5, 7
2. Background
The man-made stormwater drainage network on the Estate consists of vegetated swales draining into retention ponds/pans. The ponds and swales hold aesthetic value as well as providing significant functions with regard to removal of pollutants/excess nutrients by the vegetation growing in them and as habitat for various animal species. As such introduction of hazardous chemicals/pollutants/sediments into the storm water system or excessive nutrients that would overload the ecosystem must be avoided. The drainage and storm water system on the Estate must be maintained to ensure adequate capacity and functioning and avoid localised flooding in areas on the Estate after heavy rains. In addition to the regulation of water levels in the ponds, this entails the cutting back/removal of vegetation on a periodic basis and may require dredging of ponds to remove accumulated sediments. These activities must be undertaken sensitively in order to minimise the severity and duration of disturbance to the plant and animal communities in those features. An ephemeral pan (Melkbos Pan) is situated north east of the Estate on the opposite side of Birkenhead Drive (refer to the Estate Map in Appendix A). Increased surface and sub surface flows into the pan due to the stormwater drainage systems of the Estate must be avoided/minimized as the natural ecology of the pan would be altered through increased volume/permanent water in the pan. There is a need to maintain Estate roads in a neat and serviceable condition, free of pollutants that can runoff into the stormwater system.
3. Intent
Prevent contamination of storm water run-off from the Estate to prevent pollution of the receiving swale and pond environments. Prevent localised flooding in the Estate by ensuring that the stormwater system is not impeded e.g. through sediment build up and remains functional. Prevent increased water flows into the Melkbos Pan as a result of stormwater drainage from the Estate. Maintain roads in a neat and serviceable condition, free of pollutants that can runoff into the stormwater system.
4. Procedures
Activities on the estate e.g. construction and maintenance or erosion from landscape areas must not lead to blockages, chemical pollution or disruption of the storm water system. Prior to winter all pipes, culverts and swales shall be checked and cleaned where necessary. All stormwater manholes are to be opened and inspected for this purpose. Any new litter/foreign material shall then be removed regularly (preferably weekly in winter) from the stormwater channels, swales and catch pits so that function is maintained at all times. Fuel and oil spills in any areas on site are to be treated immediately with an appropriate mop-up or bio- remedial product as directed by manufacturers to prevent contamination of stormwater runoff. No cement, concrete, mortar, plaster etc. wastes or washings are to be disposed of anywhere on the Estate. No paints, paint wash water or any other chemicals shall be disposed of anywhere except at a licensed landfill site and must not be allowed to contaminate the stormwater system. November 2012 44
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The fouling of any Estate road that will lead to the contamination of the stormwater or blockage of the system must be avoided or cleaned up immediately. Roads shall not be cleaned using water but shall be swept with a broom to keep them free of sediment/debris. Oil spills on roads and parking areas shall be mopped up using appropriate mop up products designed for the purpose. Signage and road markings must be maintained. Stormwater may not be directed in such a way that it increases the water volume draining into the into the Melkbos ephemeral pan situated North of the Estate (on the opposite site of Birkenhead Drive). The management of the ponds on site is addressed in Procedure 6.5 that follows.
5. Specific Monitoring and Reporting Requirements
The Estate Manager shall inspect the stormwater and roads system for foreign matter/litter and shall arrange for any required maintenance activities. The CoCT Biodiversity Management department monitors the Melkbos Pan and shall report any problems believed to be linked with stormwater management on the Estate for discussion and resolution at the Atlantic Beach ELC meeting. The External Environmental Auditor shall report on the condition of the stormwater system, roads and any reported pollution events in the audit reports.
6. Performance Indicators a) Stormwater catch pits on the Estate are free of significant litter, sediment, Rating 1-3 oil, paint residues and other contaminants.
b) Roads are clean and free of debris/litter/fuel and oil spills. Rating 1-3
c) No problems associated with the Melkbos pan as a result of operations on Rating 1-3 the Estate recorded. 7. Responsibilities
The Estate Manager is responsible for overseeing the maintenance of Estate roads and the stormwater system.
8. Related Documents
Nil
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EMP SECT 6 5. PEBBLE BEACH AND COLEBROOK PONDS
Version no 01 Date June 2012 1. Legislated requirements
National Water Act (No 36 of 1998)
2. Background
a) Pebble Beach Pond
The Pebble beach pond is managed as a permanent water body, with adequate retention capacity to accommodate winter storms. The water in the pond contains large amounts of nutrients, due to the nature of the inflow (also containing fertilizer rich irrigation water drainage of from the golf course); therefore algal blooms tend to become a problem during summer and excessive growth of aquatic vegetation can occur. High algae and plant volumes in the pond can result in a critical drop in oxygen content at night when plants utilize oxygen which can cause stress/death of aquatic animals reliant on the dissolved oxygen in the water. Dense plant growth also affects the capacity of the pond to receive stormwater. Sterile grass carp was introduced in 2003 to eat water plants (Aponogeton). In addition to the carp, the pond also contains Mosambique Tilapia (Oreochromis mossambicus). Attempts have been made to introduce additional waterfowl to use the pond, to assist with water circulation and utilisation of the algae, without much success thus far. The pond water is aerated with circulation pumps when necessary during summer. Bulrushes (Typha capenses) are maintained around the pond to utilise the nutrients from the water and create habitat for water birds. It is however cut regularly to prevent thick, decaying mats of dead plant material from forming, which place nutrients back into the water and reduces storm water capacity. The bulrushes are, however, not cut during the breeding season of birds utilising them. The water level in the pond is maintained at the 7800 msl (the full water level) mark via a pump system to linked to the municipal storm water system. Water quality in the pond cannot be guaranteed to be of recreational standard, due to golf course irrigation with treated effluent. In addition, it is desired that the pond be utilised by wild birds more intensely. The pond should therefore not be used for swimming, fishing, boating/ canoeing or water sport.
b) Colebrook Pond and adjacent two ponds
The Colebrook pond is a smaller permanent storm water pond that does not receive golf course drainage. A park with play structures is situated next to the pond. No fish have been introduced into this pond. Bulrushes (Typha capenses) also need to be controlled as at the Pebble Beach pond. Water levels in the pond are regulated to prevent it becoming overfull after heavy rains and excess water is pumped to either one of two other smaller ponds in the surroundings that provide temporary storm water retention capacity.
3. Intent
Management of the ponds to ensure adequate capacity to receive stormwater runoff from the Estate while maintaining these as sustainable ecosystems that provide habitat for wildlife and are aesthetically pleasing to the residents.
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4. Procedures
a) Pebble Beach Pond
No swimming, fishing or water sports are permitted in the pond. Water quality is currently managed through managing the vegetation in and around the pond. That is the most efficient method for removing nutrients from the pond. Unless innovative new methods become available, this approach will continue. Partial replacement (approximately 10% of the volume of the pond) with fresh water from boreholes (not potable water) during summer to assist in improving the water quality can be considered if necessary. Should water quality management be excessively problematic, the installation of an agricultural drain above the pond to intercept nutrient rich golf course drainage could be considered. Keep the volume of aquatic plants such as Aponogeton and Typha capensis in check. Cut the Typha in late autumn after the main bird breeding season (refer also to Appendix E for additional notes on Typha maintenance methods). A band of Typha should, however, remain around the pond to provide shelter for birds and other creatures. Any undesirable plants (e.g. aliens/pests) should be removed as soon as they are observed. Encourage the breeding of birds in this area. Grass carp will need to be re-stocked when the fish are old and start to die off. This is most likely to start occurring from an age of five years. The lifespan of these fish is around ten years. It is important not to overstock the pond with carp. These triploid carp fingerlings are expensive and not easy to obtain. Furthermore if the pond is overstocked, all weeds will be removed and the water will became muddy as the fish search for food. Disturbance of the nutrient rich sludge in the pond will put the nutrients in the water column and reduce light penetration in the water. This will be detrimental to water quality management. The stocking density of grass carp should be determined in relation to the weed density of the pond and not to the surface area of the pond. If necessary an expert should be consulted regarding further stocking. Contact Cape Nature for permit requirements prior to introducing more grass carp. Dredging of the ponds to increase capacity is a very invasive and expensive technique and should be minimized where possible. Install silt traps in the storm water swales to reduce siltation and dredging requirements. Where manual sludge removal is unavoidable, using of the less invasive suction method of silt removal is encouraged (as opposed to dredging by excavator which will disturb animals in and around the ponds and cause aesthetic disturbance). However, the disposal method of silt/sludge from the “suction” dredging method should be investigated further. It is very likely that the permit from the Department of Water Affairs and Forestry for release of storm water out to sea does not cover this type of effluent.
b) Colebrook Pond
Typha growth must be maintained so that it does not completely fill the pond. Cut the Typha in late autumn after the main bird breeding season. (refer also to Appendix E for additional notes on Typha maintenance methods) Encourage the breeding of fauna in this pond wherever possible i.e. avoid unnecessary and invasive clearing of vegetation in the pond (other than regular maintenance of Typha). Any undesirable plants (e.g. aliens/pests) should however be removed as soon as possible.
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Should excessive sediment ingress become a problem, silt traps may be installed in the storm water inlets feeding the pond to avoid future dredging requirements.
5. Specific Monitoring and Reporting Requirements
a) Pebble Beach Pond
The Estate Manager shall: Monitor the water level in the pond weekly and adjust release of water from the pond accordingly. Do weekly visual inspection of the pond to detect gradual changes in water quality that may need intervention. Sudden significant visual or other noticeable deterioration of the water quality (i.e. discolouration of water or smells) shall be noted during the weekly assessment and followed up with water quality analysis within 14 days. Monitor the pond for dead fish, when visual monitoring is undertaken. Record all dead fish, and if possible, the species and size. Undertake routine quarterly water quality monitoring. Measure phosphate and nitrite loads, pH and conductivity. A water quality monitoring method statement is provided in Appendix F. Quarterly photographs need to be taken as visual record, to correspond with the water quality monitoring. Photographs should indicate water colour, aquatic weed abundance (in the water as well as reed beds), the presence of wild birds (if any), especially if any are found breeding. Monitor the growth of aquatic weeds in the shallow sections of the pond in summer every year. If weeds start to grow vigorously, and/or when large numbers of carp has died, it is time to restock the pond with young grass carp to ensure the aquatic plants remain in check.
The External Environmental Auditor shall: Undertake a visual inspection of the pond during all operational audits and identify any perceived problems. Receive a copy of the quarterly water quantity monitoring analysis results from the Estate Manager and highlight any perceived water quality problems and input into the finding of a solution to the problem.
b) Colebrook Pond
The Estate Manager shall: Monitor the water level in the pond weekly and adjust release of water from the pond accordingly. Do weekly visual inspection of the pond to detect gradual changes in water quality that may need intervention. Sudden significant visual or other noticeable deterioration of the water quality (i.e. discolouration of water or smells) shall be noted during the weekly assessment and followed up with water quality analysis within 14 days. Quarterly photographs need to be taken as visual record. Photographs should indicate water colour, aquatic weed abundance (in the water as well as reed beds), the presence of wild birds (if any), especially if any are found breeding. Monitor the pond weekly visually, ensuring aesthetically pleasing landscape and that they are free of alien invasive plants and grasses.
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The External Environmental Auditor shall: Undertake a visual inspection of the pond during all operational audits and identify any perceived problems. 6. Performance Indicators a) Visual check of the ponds indicates no maintenance/water quality problems Rating 1-3 e.g. no excessive algae, plant growth, fish die-off etc. b) Water quality monitoring is undertaken of the Pebble Beach and Colebrook Park ponds quarterly with corresponding photographic record and the Rating 1-3 results are not a cause for concern. c) No excessive sediment entering the ponds i.e. pre-pond silt trapping is Rating 1-3 effective. Responsibilities
The Estate Manager is responsible for monitoring of the ponds and implementing these procedures. He can be assisted by the Estate horticulturist with regards to management of the marginal vegetation around the pond.
Related Documents
Water Quality Monitoring method Statement, Appendix F.
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EMP SECT 6 6. WASTE MANAGEMENT
Version no 01 Date June 2012 1. Legislated requirements
National Environmental Management: Waste Act (No. 59 of 2008) CoCT Stormwater Management By-law: Sections 4, 5 (protection of stormwater systems) CoCT Waste Water By-law: S 2,3 (protection of sewers) CoCT Integrated Waste Management By-law: S 4,5,10,12,13,14,15
2. Background
Solid waste produced from the Estate common property is mainly expected to be: - office waste from the maintenance office; - waste from the maintenance workshops (ultimately the responsibility of the ABHOA, even though the workshops are mainly used by the golf club) such as used oil, chemical containers etc; - landscaping (green) waste, and; - waste water in the form of grey and foul water and possibly contaminated water (e.g. with paint, oils, cement or other chemicals). Recycling of waste wherever possible is highly encouraged as Cape Town's landfills are under increasing pressure in terms of exceeding their capacities. Reduction, re-use and recycling of waste wherever possible is also a legislated requirement of the National Environmental Management Waste Act and the CoCT Integrated Waste Management By-law.
3. Intent
Promote responsible disposal of various waste streams. Promote waste minimisation and recycling of waste generated on the Estate common property. Avoid litter and pollution as a result of poor waste management.
4. Procedures
a) Refuse
Non-recyclable domestic/office waste from the Estate offices must be placed in the black wheeled bins that are provided and emptied by the Council. No building rubble, garden waste or hazardous waste may be placed in these bins. Bins are to be placed on the sidewalk weekly for collection and removal by Council. No loose bags or boxes will be collected. Large quantities of non-recyclable waste that cannot be accommodated in the municipal bins or that is not accepted by the municipality e.g. rubble shall be disposed of by estate staff at a licensed landfill site e.g. Vissershok. Accumulation of large stockpiles of rubble or waste shall not occur at the maintenance yard, it shall be removed at regular intervals (at least fortnightly). Litter shall be collected by estate maintenance staff weekly on the Estate, including the emptying of litter bins on the common property. No refuse shall be burnt on the Estate as a form of disposal.
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b) Hazardous Waste
Hazardous wastes (e.g. old fuels/oils, batteries/cells, hazardous chemicals, pesticide containers, paints and solvents etc) must be disposed of at a licensed hazardous waste disposal site. A record of safe disposal from the receiving waste site/contractor shall be kept for all hazardous waste disposed of.
c) Recycling programme
Estate office staff shall separate and collect all recyclable waste items such as paper, tin and glass in clear plastic bags which are left on the wheelie bins on these days these are collected by Council. E-waste (old computers etc) shall be dropped off at an e-waste depot or collected by a recycling contractor and shall not enter the general waste disposal stream. Fruit and vegetable waste may be dropped off at the estate office/nursery where this waste stream is recycled. The estate nursery has a very active worm farm in operation which supplies fertiliser to the nursery as well as the common property. The worms are strict vegans so no dairy or meat products can be utilised, but they love fruit, vegetables and old tea bags. Landscape garden refuse collected from residents in green bags and from the Estate common property as a result of maintenance activities shall be removed to a composting plant off site on a weekly basis. Woody tree/shrub trimmings may be chipped as a source of mulch material to be used on the Estate. Used oil as a result of servicing of vehicles and plant in the workshop shall be collected by a recycling company e.g. Oilkol or the Rose Foundation.
d) Liquid wastes
No waste liquids such as paints, oils and other hazardous chemicals may be directed into the stormwater system (this ultimately drains into vegetated stormwater swales and ponds that provide a habitat for plant and animal life that would be adversely affected by such substances). No contaminated water shall be directed to the municipal sewer without the authorisation of the Council. No foul water soak-away areas are permitted anywhere on the Estate. All water from the wash bay situated at the maintenance offices is directed into a set of oil separators. These shall be kept free of debris and contents soiled with oils shall be removed to a sealed drum for disposal to a hazardous waste site.
5. Specific Monitoring and Reporting Requirements
The Estate Manager shall monitor for litter, dumping, burning of wastes, evidence of wastes in the stormwater system and maintenance of the oil traps at the Estate maintenance yard on a regular basis and take action accordingly. All waste disposal/recycling records shall be kept on the Estate environmental file. The External Environmental Auditor shall check the Estate environmental file for records of safe disposal of waste.
6. Performance Indicators a) No litter/dumping/excessive waste stockpiling (household, garden or Rating 1-3 building wastes) /burning of wastes visible anywhere on the Estate. b) Correct sorting (general refuse, garden waste, construction rubble, Rating 1-3 hazardous, recyclable wastes) and disposal of waste is evident.
c) Recycling system operational and optimal. Rating 1-3
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e) Oil traps at maintenance yard wash bay are maintained in good order. Rating 1-3 7. Responsibilities
The Estate Manager is responsible for overseeing the implementation of this procedure.
8. Related Documents
Nil
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EMP SECT 6 7. MANAGEMENT OF WILDLIFE ON THE ESTATE
Version no 01 Date June 2012 1. Legislated requirements
Nature Conservation Ordinance, 1974 (Ordinance 19 of 1974) and Western Cape Nature Conservation Laws Amendment Act, 2000
2. Background
The Atlantic Beach Estate situated next to the Blaauwberg Conservation Area (BCA), is landscaped with fynbos and contains large ponds. It is therefore inevitable that wild creatures of various kinds occasionally be found on the Estate. A heard of Springbuck exists on the Estate that have been introduced. Although these animals use the golf course they are managed by the Estate. In general, wild animals will not be managed on the Estate. They will be allowed to roam freely. No wild animals (other than pests such as house mice) shall be treated as problem animals to be eradicated. Various types of birds utilise the Estate. Birds utilising the fynbos will not be managed. Seagulls are a problem, due to them occurring in large numbers. They mess on roofs and prey on tortoises and nestlings of other birds that are more desirable. Waterfowl are highly desirable on the Estate ponds, due to them utilising vegetation in the ponds and aiding water circulation, which helps to manage water quality. Small reptiles, snakes and tortoises all occur on the Estate. In general, these creatures do not bother anyone and they are not managed. However, occasionally snakes, especially Cape Cobra do enter buildings and are problematic. The security staff has been trained in catching snakes. The Pebble Beach pond has been stocked with sterile (triploid) grass carp and Mozambique tilapia to assist water quality management.
3. Intent
Ensure minimal disturbance to wild animals on the Estate.
4. Procedures
a) Antelope
The area that can be utilised by springbuck is largely the golf course (28 ha) and the parks and open spaces (14 ha). The carrying capacity of the fynbos and Cynodon lawns is low; hence the Estate cannot contain more than approximately 20 springbuck. When there are more individuals than this, the Estate Manager shall organize for the darting and relocation/sale of the excess animals in consultation with CoCT Biodiversity Management. Sick or injured animals shall be darted and taken to the veterinarian in Melkbosstrand. No antelope will be fed or shot on the Estate.
b) Birds
Birds (e.g. owls and ducks) will only be encouraged through provision or improvement of habitat for them.
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Owls are encouraged to utilise the Estate, through nest boxes being installed and maintained. Egyptian geese are a problem on the golf course, but are actually desirable on the ponds and will therefore not be “controlled” by the Estate. Birds may not be scared from roofs or other parts of buildings by installing optical electrical bird control systems that have become popular in cities. These flashing lights will scare birds from the ponds as well.
c) Reptiles
Residents will be informed that they should not kill snakes found on the Estate or in their houses, but should call the Estate security office to arrange for the relocation of the intruding snake. Snakes are to be released into the BCA.
d) Fish
Refer to Procedure 6.5 of this OEMP regarding management of fish in the Pebble Beach pond.
5. Specific Monitoring and Reporting Requirements
The Estate Manager shall monitor the springbuck visually weekly to check their numbers and condition. Other antelope that occur infrequently will not be monitored. Ongoing monitoring for sick or injured animals shall be undertaken.
6. Performance Indicators a) No evidence of adverse impact/injury to wildlife as a result or irresponsible Rating 1-3 practices. Injured animals receive treatment from a vet if required.
b) Springbuck numbers total not more than 20. Rating 1-3
c) Owl boxes in place and maintained. Rating 1-3
d) No "flashing light" bird deterrent systems on the Estate Rating 1-3 7. Responsibilities
The Estate Manager shall implement these procedures and shall investigate any reports of harm to wildlife on the Estate and arrange for the capture and treatment of any injured animals where feasible in consultation with the BCA conservation staff/veterinarian.
8. Related Documents
Nil.
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EMP SECT 6 8. HAZARDOUS SUBSTANCES MANAGEMENT
Version no 01 Date June 2012 1. Legislated requirements
CoCT Community Fire Safety By-Law: Chapter 8 (storage of flammable substances) Hazardous Substances Act (No. 15 of 1973) and Hazardous Chemical Substances Regulations (August 1995)
2. Background
Hazardous substances refer to substances scheduled in the Hazardous Substances Act (No. 15 of 1973) and Hazardous Chemical Substances Regulations (August 1995). These include fuels, oils, solvents, cement, pesticides, etc. which can harm the environment if not handled in a careful manner. All Estate maintenance offices, workshops and storage areas are provided in the maintenance area situated between the golf driving range and the eastward estate entrance. The workshops are leased by the Golf Club, but remain the responsibility of the ABHOA in terms of environmental management. In this area fuels and chemicals are handled and stored. Stored flammables substances areas could give rise to uncontrolled fires which can cause significant environmental damage.
3. Intent
To ensure safe and proper storage, handling and disposal of hazardous substances on the Estate so as to avoid environmental pollution and human health risks. Minimise fire risk associated with the storage of flammable substances.
4. Procedures
a) Fuel Storage and handling
A mobile fuel bowzer (capacity around 700 litres) is used to fill golf course and Estate maintenance vehicles. The dispenser and tank shall be maintained in a good working order to ensure that it does not leak. A drip tray shall be used to catch any incidental spills during refuelling. In the case of hydrocarbon spills outside of a drip tray during refuelling, the spillage is to be reported immediately to the Estate Manager, who is to supervise the cleanup operation. A suitable remedial product is to be applied to the spill immediately (the ABHOA shall have on site a spill kit that can be used, should spillage occur). Instructions for the use and disposal of the product used are to be followed carefully. The area where the bowzer is stored must be kept free of vegetation and combustible materials. Sufficient fire-fighting equipment/extinguishers, as determined by the controlling authority, must be provided in an easily accessible position and in close proximity to all areas used for the storage and/or handling of fuel and other flammable substances. No structures for the bulk storage of fuels may be installed or constructed without the relevant approvals being obtained from the local CoCT Fire Department (in line with the requirements of the CoCT Community Fire Safety By-law) .
b) Hazardous substances storage areas
All hazardous substances shall be stored in the central chemicals store at the maintenance yard.
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An inventory of all substances contained in the store shall be displayed on the door of the store and updated monthly. Copies of the Material Data Safety Sheet (MSDS) of all substances in the store shall be in a plastic sleeve also attached to the door. The person in charge of the store must ensure that the store doors are kept locked when the store is not in use. Containers used for hazardous substances, must be kept closed when not in use, and must be labelled, clearly indicating the name of the contents. All containers must be in such a condition as to be reasonably safe from damage and to prevent leakage there from. Empty containers must be securely closed and disposed of as per the requirements of the MSDS. Only empty and externally clean containers may be stored on the bare ground.
5. Specific Monitoring and Reporting Requirements
The Estate Manager shall check the chemicals store regularly (recommended weekly) to ensure that the store inventory is updated, MSDS are all there and for corrosion, leaks and loose caps on any containers. The fuel dispenser shall be checked for significant fuel spills at the same time.
6. Performance Indicators a) Fuel bowzer in good repair, drip tray available during refuelling and Rating 1-3 surrounding refuelling area free of significant spills. b) Fire risks addressed - access to fire extinguisher, no combustible materials in Rating 1-3 the refuelling area. c) Chemicals store inventory is up to date and MSDS in place. All hazardous Rating 1-3 substances used by Estate Staff is in this store.
d) No evidence of leaking containers/spills at the store. Rating 1-3 7. Responsibilities
The Estate Manger is responsible for the implementation of these procedures.
8. Related Documents
Emergency Response , OEMP section 6.10 Appendix G, Spill Response Products.
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EMP SECT 6 9. FIRE PREVENTION AND PREPAREDNESS
Version no 01 Date June 2012 1. Legislated requirements
Veld and Forest Fire Act (No. 101 of 1998) (fire prevention/control) CoCT Community Fire Safety By-Law
2. Background
Accidental fires can result in significant environmental damage. Vegetation in the Blaauwberg Conservation Area (BCA) adjacent to the Estate consists largely of coastal fynbos. This, like most other fynbos, is a fire dependant vegetation type, prone to bush fires, especially during late summer months when temperatures, and fuel loads are high. While this poses a fire risk to the Estate (especially during strong southerly wind conditions), any fires that may spread from the Estate into the adjacent reserve may have detrimental effects on the veld. While species of this vegetation type often require fire for germination of seeds, the vegetation should not burn more often than once every 30 odd years. Furthermore, the close proximity of the BCA to residential houses in some areas, these houses is put at risk. As a result, both fire prevention and fire control will be an important aspect of the long-term management of the Estate. Provision needs to be made for fire management and preparedness in this regard. Many lessons were learnt during the fire of 2005, when municipal fire trucks got stuck in the sand, were not allowed to cross the golf course and were generally not available due to the large number of fires occurring throughout the city. In addition, equipment from various fire stations were not compatible with each other or with that of The Estate.
3. Intent
Maintain the Estate so as to reduce the risk of fire and spread of fire. Minimize air pollution (through unauthorised burning).
4. Procedures
No staff will be allowed to make open fires or burn any materials anywhere on the Estate. Braai fires will be allowed at a designated location at the maintenance yard only. All flammable substances shall be handled so as to reduce the fire risk e.g. no smoking near flammable substances. Staff shall not discard cigarette ends on site. No undue fuel load shall be allowed to accumulate in the common property that may increase the risk of fire e.g. dead woody material/brush stockpiles. Fire breaks shall be maintained where vegetated areas of the common property abut vegetated areas beyond the Estate boundary fence. To this end vegetation will be trimmed down to ankle height. A fire break with a width of 10 meters is preferable in areas where a significant area of vegetation abuts the fence; however it is not required where a short width of vegetation occurs between the fence and an Estate road (in which case the road can act as a fire break). Fire hydrants are available at strategic points within reach of each building by fire hose. Fire hydrants must remain clearly marked and restricted from any obstructions (e.g. cars parking in front of them). Fire hoses will be available at the Estate office.
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Adequate fire extinguishers will be strategically placed in the control office, lodge, and maintenance buildings/area. These will be serviced regularly (in accordance with the manufacturer’s requirements) and all staff will be trained to use them. The Estate Manager and an Estate fire response team is to be competently trained to deal with the use of fire fighting equipment in the Estate and to assist with fire emergencies as required. A Fire Response Plan is to be prepared by the ABHOA. This shall identify: - Fire Officers for the Estate (this is usually trustees or other permanent residents) - all potential fire hazards, - fire fighting equipment to be provided on site e.g. hoses for fire hydrants etc. and a detailed plan indicating the location of these incl. hydrants - procedure in case of a fire - a fire evacuation route - emergency contact numbers Since the golf course and the adjacent BCA land belongs to the City of Cape Town, any fire response planning need to be done in cooperation with the fire chief of the Blaauwberg Region. The fire chief shall be copied with the finalised plan. The fire response plan is to be displayed at the gatehouse and the clubhouse. A reduced size copy of the fire response plan is to be available for all Estate residents and staff.
5. Specific Monitoring and Reporting Requirements
The Estate Manager shall check the condition of fire breaks and communal fire equipment/hydrants minimum every 6 months to ensure that all is adequate, accessible and serviced/maintained.
6. Performance Indicators a) No unreasonable fire risks on the Estate e.g. poor storage of flammable Rating 1-3 substances, significant fuel loads etc. b) Fire breaks maintained where no Estate Road can act as the fire break (10 m Rating 1-3 width preferable where space allows)
c) Fire response equipment available and serviceable. Rating 1-3
d) No open fires, other than braai fire at maintenance yard, observed or Rating 1-3 reported. e) A Response Plan is available. Staff trained and residents informed Rating 1-3 accordingly. 7. Responsibilities
The Estate Manager is responsible for overseeing the implementation of this procedure.
8. Related Documents
Nil.
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EMP SECT 6 10. EMERGENCY RESPONSE
Version no 01 Date June 2012 1. Legislated requirements
Occupational Health and Safety Act (No 85 of 1993) National Nuclear Regulator Act (Act No. 47 of 1999)
2. Background
Emergency situations such as fires, chemical spills and flooding have the potential to cause significant environmental damage if no efficient response actions are undertaken. With the Estate being located within 16 km of the Koeberg Nuclear Power Station, there is a risk in the event of an emergency situation at the power station. The emergency controller at the Koeberg Power Station decides on the necessary measures to be taken in an emergency and issues instructions, in consultation with the relevant Disaster Management organizations. There are three levels of emergency - alert (potential emergency), Site Emergency (Koeberg site affected only) and General Emergency. The third level is the only one that could affect the general public and thus the residents/staff/visitors on the Estate. A General Emergency is declared even if there is only a remote threat to the public. In case of a nuclear emergency affecting the Estate (within the 16 km radius area), The Koeberg sirens/public address system will be sounded and official municipal vehicles fitted with public address units will be utilized in the area. The siren/public address system is routinely tested. Members of the public in the 16km are notified in advance of these tests and Radio Good Hope also broadcasts announcements whilst the tests are being conducted. People that have cars are instructed to use it to evacuate and if possible to take neighbours with them. Those people that do not have their own transport will be supplied with transport either by means of busses or taxis. Radio reports will inform the people of where to find the transport. School children will be transported to another school outside the affected area where arrangements will be made to care for the children until their parents can fetch them. Distribution points will be set up to receive people that do not have friends or family they can go to. People will be directed to mass care centres from these distribution points. The mass care centres will provide meals and a place to live as well as medical care for the sick and elderly. Potassium iodide tablets, which protect the thyroid gland against radioactive iodine, will be provided at the distribution points or mass care centres if necessary. An emergency calendar is distributed into the 16km area surrounding Koeberg every year. This calendar gives details of the emergency plan for the benefit of the people living closest to the station.
3. Intent
Minimize environmental damage caused by emergency situations on the Estate through implementation of efficient emergency response procedures.
4. Procedures
a) Fire Response
In the case of a fire occurring on site, the following actions are to be taken immediately:
- the Estate Manger is notified of the fire and contacts the Local Fire Department and persons in control of any neighbouring property that may be in danger e.g. BCA. - an emergency siren installed at the gatehouse and/or on the Estate Manager vehicle will be activated by the Estate Manager.
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- key Estate personnel, who are trained and competent to deal with the control of fire fighting equipment on site and to assist with evacuations, are mobilized by the Estate Manager. - staff will undertake whatever practical measures are required to bring the fire under control, prior to the fire department arriving on site, without prejudicing the safety of any of the residents/staff. - the fire department staff will take over fire fighting duties when arriving on site.
Refer also to the Estate Fire Response and Evacuation Plan
b) Nuclear Emergency
The Estate shall obtain the updated emergency plans from Koeberg annually and all key staff shall be made aware of the contents.
c) Hazardous Chemical Spill
The Estate shall have a supply of absorbent material readily available as a first response to absorb any emergency hydrocarbon (fuel/oil) spills. The quantity of such materials shall be able to absorb / deal with a minimum of 200 litres of hydrocarbon liquid spill. The Estate shall have a supply of material available as a first response to absorb/treat any emergency sewage spill. This may be agricultural lime (for small spills outside of ecologically sensitive areas) or a bio- remediation product. There are a number of products on the market, which are designed and suitable to absorb/remediate hydrocarbon/chemical/sewage spills (refer to Appendix G of this CEMP for contact details of some of the possible suppliers).
In the case of a potentially hazardous chemical spill:
- the Estate Manager shall be contacted and shall further ensure that; - the source of the spillage shall be isolated; - the spillage shall be contained using sand berms, sandbags, pre-made booms, and sawdust or other absorbent materials; - cordon off and ensure safety of the spillage area; - the MSDS of the spilled product shall be consulted for spill response information; - mop up/remediate the spillage site; - A specialist cleanup/remediation service provider shall be contracted if required (e.g. for a large volume spill, for a spill in a sensitive environment, for a chemical for which spill response is unknown or of a high risk.
d) Emergency Evacuation
In the case of a fire occurring on or adjacent to the Estate, a nuclear emergency situation exists at Koeberg, or any other disaster situation it is vital that the correct procedures are followed. An emergency evacuation plan shall be developed for the Estate, including muster points and exit routes. The evacuation plan is to be displayed at the gatehouse and the clubhouse. A reduced size copy of the evacuation plan is to be available for all Estate residents and staff. Estate security personnel will be trained in and are responsible for assisting Estate residents and staff during emergencies. Emergency exit routes must be identified and maintained even if they only allow pedestrian access for emergency evacuation. A reduced size copy of the evacuation plan is to be available for all residents and Estate staff. The evacuation plan is to be displayed at each gatehouse, the lodge and Estate management buildings. The evacuation plan is also to be copied to the local fire station. Keys for emergency exits and gates are to be available in an easy access glass holder outside the gatehouse.
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5. Specific Monitoring and Reporting Requirements
The Estate Manager shall monitor spill response product levels regularly and ensure there is always sufficient stock kept on site to deal with spills.
6. Performance Indicators a) Hydrocarbon spill response product (enough to treat min. 200l spill) Rating 1-3 available at the management office.
b) Sewage spill response product available at the management office. Rating 1-3
c) Latest Koeberg emergency plan on the Estate Manager's file. Rating 1-3
d) Evacuation plan drafted and on the Estate Manager's file. Rating 1-3 7. Responsibilities
The Estate Manager shall ensure that all emergency response and evacuation procedures are up to date and that relevant staff is adequately trained to assist with emergency response.
8. Related Documents
Estate Fire Response and Evacuation Plan - refer to Appendix H. Appendix G, Spill Response Products.
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Atlantic Beach Golf Estate Operational Phase Environmental Management Plan
EMP SECT 6 11. ENVIRONMENTAL AWARENESS AND TRAINING
Version no 01 Date June 2012 1. Legislated requirements
Nil.
2. Background
There is a need to communicate knowledge of sound environmental management procedures to various members of the Estate staff and residents as well as raising awareness and encouraging a collective ethos of environmental sustainability across the Estate.
3. Intent
To provide environmental training/communicate environmental awareness to staff/residents that makes them aware of OEMP requirements and thus encourages sound environmental management actions throughout the Estate.
4. Procedures
The Estate Manger shall ensure that all staff on the Estate has the training they need in order to make them aware of the OEMP requirements applicable to them. This training can be provided by the Estate Manager or his delegate or by an external service provider. Attendance registers must be taken and a record kept of the content of the training provided. The OEMP should be circulated to all residents/homeowners at Atlantic Beach with specific reference to Section 5 which deals with management of private properties.
The Estate Manager, ABHOA trustees, External Environmental Auditor and the ELC members shall constantly seek opportunities to raise awareness among staff and residents regarding environmental issues and provide encouragement with an aim towards environmentally sustainable practices and cultivating an ethos of "Eco Estate" for the Atlantic Beach Estate. The following can be considered: - Information seminars, activity workshops or newsletter articles presented by knowledgeable staff, residents or external presenters on topics such as energy and water saving strategies for the home, permaculture, wildlife on the Estate, gardening topics (in conjunction with the Estate nursery and staff e.g. gardening for wildlife; tree planting events, children's programs etc. - Guided excursions to the BCA; - information on potential involvement in local environmental conservation programs; - promotion of the Estate nursery as a valuable material and information resource; - Use of the existing Estate newsletter as a communication resource.
The External Auditors Report may be distributed to Estate staff and residents as a way for all to track the Estate's environmental management performance.
5. Specific Monitoring and Reporting Requirements
The External Environmental Auditor shall track progress with regard to implementation of this procedure and provide support and advice.
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6. Performance Indicators
a) OEMP distributed to all homeowners/residents. Rating 1-3
b) Training registers on the Estate Manager's file for all staff environmental Rating 1-3 training. c) At a minimum quarterly interaction with residents regarding environmental Rating 1-3 awareness topics. 7. Responsibilities
The Estate Manager is responsible for overseeing the implementation of this procedure.
8. Related Documents
Nil.
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7 APPENDICES
Appendices A - J follow:
Appendix A Map of Estate Appendix B Environmental Authorisations: RoD & CoCT Planning Conditions Appendix C Estate Plant List Appendix D ABHOA Environmental Policy and Commitment Appendix E Typha capensis maintenance method notes Appendix F Water Quality Monitoring Method Statement Appendix G Spill Response Products Appendix H Fire Response & Evacuation Plan Appendix I Template External Environmental Auditor's Rated Report Checklist Appendix J OEMP Records
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APPENDIX A
Estate Map
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APPENDIX B
Environmental Authorisations:
RoD issued by DEA&DP CoCT Planning Conditions
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APPENDIX C
Estate Plant List
The following plants may be planted on the Estate:
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APPENDIX D
ABHOA Environmental Policy and Commitment
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APPENDIX E
Typha capensis Maintenance Method Notes
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Typha Capensis management
FROM: Ettienne Jacques Küyler Area Manager: Blaauwberg Area Biodiversity Management Branch Environmental Resource Management Department (ERMD) City of Cape Town Telephone: 021 554 0957 Fax: 021 554 8156 Address: Eerstesteen Resort, Otto Du Plessis Drive, Bloubergstrand E-mail: [email protected] Web: www.capetown.gov.za/environment
The time of the year and frequency of each type of maintenance activity will vary from reach to reach and would also depend on the availability or demand for specialised machinery.
Generally, river channel activities should be undertaken between October and April. This allows vegetation to re-establish before winter and thus minimises the risk of erosion during high flow periods.
Maintenance outside of the active river channel, or in lined channels does not have to take place during the summer as long as water tables and flow velocities are acceptable. Excessive littering and illegal dumping may occur all year round and therefore regular maintenance may be necessary.
Maintenance activities, which may affect birds, should not be performed during the breeding season of resident birds (generally the months between September and November).
In the case of some of the exotic vegetation species, it is better to do monthly cleanups, so as not to allow the massive build-ups that occur if clean-ups are only undertaken once a year (usually at the end of summer). It is also necessary to ensure that all plant material, off cuts and pieces broken up by the machinery otherwise it will re-establish.
The concept of regular maintenance needs to be replaced with a needs-based approach. It is environmentally desirable to minimise the frequency of disturbance. This may require undertaking “excessive” maintenance to reduce the frequency of disturbance, although budget constraints do not always allow for this.
1.1. COMMON BULRUSH (TYPHA CAPENSIS)
The bulrush is a fast-growing reed, which out competes other plants especially in nutrient enriched, disturbed or perennial systems. It is undesirable in most river channels and wetlands, as it constitutes a significant flood risk without providing much habitat for fauna such as birds. The ”pollen” is also a nuisance and health hazard to humans. However, Typha can perform an important erosion protection function and water quality enhancement function and should therefore be retained in certain areas of the watercourse or wetland, for example, the inside and outside bends of river meanders.
1.1.1. Using labour intensive methods
Cut Typha as close to the ground as possible in March before the start of the winter rains using machetes or loppers. Manual cutting in water deeper than 50cm is not practical. Cutting by itself if not effective (i.e. the plant re-sprouts rapidly) and must be combined with drowning or chemical control. November 2012 76
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Drowning involves the cutting of stems to below water level and complete submergence of the cut shoots to at least 7.5 cm. Control is most effective if plants are cut in late summer or early autumn.
Shoots (including dead ones) that protrude above the water at any time during April to July must be re- cut below the water approximately every 2 weeks to prevent shoot regeneration.
1.1.2. Using mechanical means
Use an excavator to remove the entire plant in water bodies and rivers. However, it is important to remove all rhizomes and broken pieces in order to prevent re-growth.
Use a brush cutter behind a tractor to cut Typha on the floodplain and then control re-growth by chemical means.
Ploughing Typha on the floodplain can be undertaken, but it is difficult and not recommended. However, again, it is important that all rhizomes are removed.
1.1.3. Using chemical control
If it is used, the staff employed MUST be fully trained - the herbicide used is going to be broad based and will kill ALL plants.
The plant litter must be removed either by burning or cutting prior to chemical control in order to reduce the biomass. The plants should be growing vigorously in order to maximise the uptake of the herbicide.
Chemical control is most effective during December and January and is still effective until March, after which winter dieback makes spraying ineffective.
Only herbicides approved for use on Typha should be utilised and must be applied in the required manner by a registered person.
Note: the use of chemicals near water is discouraged.
Note that the use of herbicides leaves large quantities of dead organic matter on site, which can lead to blue/green algae conditions and noxious smells, or fire hazards.
1.1.4. Using environmental manipulation
In open water bodies, maintain water depth in excess of 1.5 m to prevent encroachment of Typha (i.e. over-excavate water bodies). Specialist environmental input must be obtained prior to implementing this method. Creating steeply sloping edges also reduces encroachment by reeds, but may pose a safety risk to people and animals.
Manipulating water levels in wetlands or water bodies may facilitate the spread of Typha and is not recommended other than on a pilot basis.
Restoring seasonality to various systems may reduce the extent and/or vigour of Typha.
Seasonal fluctuation in water levels may reduce rate of spread of Typha if low water levels correspond to periods of high temperatures, when the plants will be most stressed
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Reducing the water table may reduce or even effectively eliminate Typha from floodplains/ waterlogged areas. This option needs specialist input in order to ascertain possible methods and the acceptability of potential effects.
Reducing the nutrient concentrations (e.g. bypassing effluent around certain water bodies or wetlands, chemical removal of phosphorus concentrations to less than 0.1 mg/l) of water bodies, wetlands and rivers is desirable and may in the long term reduce the rate of Typha growth. However, in most systems this is unlikely to be neither effective nor achievable.
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APPENDIX F
Water Quality Monitoring Method Statement
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Atlantic Beach Estate: Water Quality Monitoring Protocol
Frequency of sampling:
Spring, summer, autumn and winter sampling shall be undertaken. The sampling months are thus as follows:
March June September December
Identification of a testing laboratory and their requirements:
Prior to collection of samples for water quality monitoring, the party responsible for the monitoring should contact a suitable laboratory that would be able to analyse the samples, and determine exact sampling requirements of the laboratory. The laboratory can then also be notified of when the samples will be submitted, as some samples would need to be analysed within a limited time period after the sample has been collected.
Collection of samples:
a) For chemical sampling, minimum 500ml water samples should be collected. b) For bacterial analysis a minimum of 750ml samples would be required. c) Samples are to be collected in clean/sterilised bottles, e.g. new plastic bottles, rinsed with the water to be sampled, or alternatively most labs undertaking the testing can supply bottles for sampling, or advise in this regard. d) For general samples from a water body (not point source samples), a mixed sample consisting of equal amounts of water from at least 3 different and equidistant locations around the edge of the pond shall be collected. Samples should preferably, and where possible, be taken at least 1.5m from the bank of the water body, and approximately 50cm from the water surface. This can be achieved by attaching a jar to the end of a pole, and will prevent sediment/weed etc from the surface or bank providing an inaccurate indication of general water quality. e) Samples should be kept on ice/refrigerated (but not frozen) from time of sampling until delivery to the lab for analysis.
Analysis of samples and laboratory reporting
a) Samples shall be submitted to a recognised and reputable laboratory facility for analysis. (currently BEMLAB Tel: 021 853 1490) b) Samples shall be clearly labelled with the pond name e.g. Colebrook Pond and Pebble Beach Pond and the laboratory shall include the name of pond/location with the results on the analysis report. c) The laboratory shall be asked to compare and comment on results in relation to non-contact recreational water use standards as well as identify any risks to maintenance staff that may have contact with the water.
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Tests required:
The following test parameters are recommended for the detaention pond/s at Atlantic Beach:
Chemical analysis:
Nitrate (NO3) Phosphate (PO3) pH Conductivity (indicates salinity) Chlorine (CL)
Organic analysis
Coliform bacteria/e-coli
Record Keeping:
d) Water quality test results are to be kept on record and made available to the external environmental auditor. e) Water quality trends shall be monitored (e.g. by means of a graph).
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APPENDIX G
Spill Response Products
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List of Example Hydrocarbon Spill Response Products and Suppliers
It should be noted that this list is by no means exclusive, and that other bio-remediation measures and products should also be investigated.
Biosystems SA Bob Hadley Tel. (021) 7862972 Fax. (021) 7862976 Web www.biosystemssa.co.za PRODUCTS Spill response and products for sewerage spills Spill sorb (bales, booms, pads, mats and cushions) – hydrocarbon encapsulation And mop up products for soil, hard surface and water based spills
Spill Supply Services CONTACTS Jerry Haldane Tel. (021) 948 6181 Fax. (021) 948 6181 Cell. 0828829006 PRODUCTS Spill Sorb (bales, booms, pads, mats and cushions) – hydrocarbon encapsulation Oil Gator - microbial bioremediation product for spills on soil and shale
Pinelands Environmental Technology CONTACTS Chris Davidson Tel. (021) 531 3749/50 Fax. (021) 531 3903 Cell. 082 464 1074 PRODUCTS Chemcap – Oil dispersant and degreaser
Enviroserv Waste Management (Pty)Ltd CONTACTS (021) 951 8420 (021) 951 8440 [email protected] PRODUCTS Wide range of spill kits and products
Zorbit Technologies Cape CONTACTS Tel. (021) 534 6363 PRODUCTS Peat Sorb – microbial bioremediation product for spills on soil and shale
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APPENDIX H
Fire Response & Evacuation Plan
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1. PURPOSE
To establish and implement an official and approved procedure for the handling of a fire emergency situation within the Atlantic Beach Estate. This document outlines the immediate steps to be followed by all parties involved.
2. SCOPE
This document is applicable to all staff and residents required to manage the Emergency Plan at the Atlantic Beach Estate. This document not only addresses a fire emergency, but also refers to other types of emergencies.
3. DEFINITIONS
3.1 Emergencies An emergency can be described as any event or set of circumstances occurring that could adversely affect the Safety, Health and Welfare of Estate Residents and Employees, Members of the Public, the Environmental assets of the Estate or the ability of Atlantic Beach Estate to continue business operations.
Examples of Emergencies are: a) A fire, explosion, toxic or flammable gas release. b) Bomb Threats or the placement of explosive devices on Atlantic Beach Golf Estate or Residents property. c) Floods leading to the death or injury of Estate employees, Residents, Members of the public and or substantial loss or destruction of property. d) Power failures on Atlantic Beach Golf Estate and Residents properties. e) Strike actions which place Atlantic Beach or assets in jeopardy. f) Medical. g) Snakes. h) Breach of the Electric Fence. i) Breach of Access Control. j) Aviation Accident. k) Alleged Break-in at a Residents Premises. l) Any other incident or situation on-site which the Management of Atlantic Beach Estate declares to be an emergency.
3.2 Emergency Preparedness A state of readiness to respond successfully to a range of anticipated emergencies through the implementation of the requirements of the Emergency Response Plan.
3.3 Emergency Response Plan (ERP) Plan developed to ensure a rapid and effective response to a range of Environmental, Health, Fire and Safety incidents.
3.4 Emergency Management Team (EMT) A team of Estate employees responsible for key Managerial activities during emergencies.
3.5 Emergency Response Team (ERT) Designated employees who have received the required tactical training to respond to all types of on-site emergencies.
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3.6 Emergency Pre-plan A concise plan developed for specific hazards that may be encountered by staff dealing with the Emergency in the field. The incident pre-plan will identify the specific manpower, equipment and other recourses required to control the incident.
3.7 On Scene Commander The first person of the Response Team arriving at the scene of an incident takes control.
3.8 Staging Area An area where equipment and manpower are accommodated during an Emergency.
3.9 Emergency Call-out List A list of telephone numbers available in the Security Control Centre. This list entails the numbers of all key role-players that might be needed in the event of an Emergency.
4. EMERGENCY PREPAREDNESS
MANAGEMENT TEAM FOR SITE CEO Estate and Security Manager Security Shift Manager Maintenance Manager Landscaping Manager Technical Maintenance Manager Management ( it is expected of management to intercommunicate with each other who ever get the call )
EMERGENCY TEAM
Emergency manager (Shift Manager or Security Manager) Emergency technician ( Technical Maintenance Manager, Electrician or artisan) First aiders x 2 Fire Fighters x 4 Communications runner (Nominated good communicator per shift)
EMERGENCY TEAM GATHERING STATION / INCIDENTS
FIRE / NATURAL DISASTER / BOMB THREAT / EXPLOSION
Best Place : Off-site Control Room at Thorburn in Parow
Alternative place : On-site control Room at Atlantic Beach Estate’s Offices
Assembly point : Atlantic Beach Estate Offices.
CRITICAL COMMUNICATIONS : EMERGENCY NUMBERS
CEO 082 7801706
Estate Manager 079 3285313
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Security Shift Manager (Direct) 078 8945098
Maintenance Manager 079 1613186
Landscaping Manager 073 0174339
Technical Maintenance 082 3112080
Fire & Rescue 021 552 2222
Ambulance 084124 or 10177
Hospital (Milnerton Medi C) 021 529 9299
Police 10111 or 021 553 8200 or 021 571 8515
Bomb Squad 10111 Eskom Emergency 0860037566 Electrical department 021 551 0600 / 086 012 5005
Water Supply Dept 021 557 0000 or 021 550 1077 / 021 550 7772
Department of Labour 021 462 3680 2. Law Enforcement 071 564 7030
Nature Conservation 021 554 0957/021 554 2745
Evacuation Emergency 021 937 1116
DUTIES, RESPONSIBILITIES and ORGANISATION
Responsibility
It is the responsibility of each person working or residing on the Estate to immediately report any type of incident to the Security Control Centre on 021 553 1250 or 021 553 0590. The ABE Emergency Response Plan caters for two levels of emergency response i.e.:
Level One Emergency This emergency must be handled by the Emergency Response Team (ERT) within a reasonable time. The Shift Security Manager (ERT) on duty is the On- scene Commander. If relieved by the Estate/ Security Manager if the Shift Manager calls for his attendance or when the Estate Manager decides to visit the site. He will also evaluate the incident, take the necessary action and will decide on the level of response.
Level Two Emergency This emergency is more severe than a Level One Emergency, so the Incident Command Structure grows. The emergency is immediately handled by the Shift Security Manager. The Estate and Security Manager must be informed by the Control Room and he will authorize the call-out for the Emergency Management Team and external support services if the Estate cannot cope with the incident. The senior of the emergency Management Team becomes the On Scene Commander with the assistance of the ERT. November 2012 87
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CATEGORISING : LEVELS OF EMERGENCY
a. FIRE (LEVEL TWO EMERGENCY)
b. NATURAL DISASTER – BUILDING EVACUATION (LEVEL TWO EMERGENCY)
c. BOMB THREAT (LEVEL TWO EMERGENCY)
d. AVIATION ACCIDENT (LEVEL TWO EMERGENCY)
e. VITAL INSTALLATION / IT LOSS (LEVEL TWO EMERGENCY)
f. HI JACK (LEVEL TWO EMERGENCY)
g. STRIKE ACTIONS PLACING ASSETS IN JEOPARDY (LEVEL TWO EMERGENCY)
h. BREACH OF PERIMETER FENCE (LEVEL TWO EMERGENCY)
i. POWER FAILURE (LEVEL ONE EMERGENCY)
j. MEDICAL (LEVEL ONE EMERGENCY)
k. SNAKES (LEVEL ONE EMERGENCY)
l. DOMESTIC VIOLENCE (LEVEL ONE EMERGENCY)
m. DOGS BARKING AND ROAMING AS WELL AS STRAY CATS (LEVEL ONE EMERGENCY)
Person Reporting the Incident
The person making the call should remain calm, speak clearly and give the following information to the operator at the Security Control Centre:-
Full name and surname Nature of incident Exact Location of the incident Do not hang up until the Security Control Room Operator confirms that he/she understands the message.
Security Control Centre Operator
Immediately inform the Shift Security Manager, the Estate and Security Manager via radio / telephone. Inform other radio stations to maintain silence during the event. Write all information, provided by the person reporting the incident, down on a message pad i.e. Date and Time, Who called, Nature of incident and Exact location. Inform the relevant Security Service Provider’s manager of the incident. Make a detailed entry on the Chase system in respect of the incident. In the event of a Level 2 emergency inform Security at access points to stop further access to deliveries and visitors. Await further instructions from the CEO, Estate and Security Manager.
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Shift Security Manager
Respond to the scene of the incident. On arrival at the scene, assess the situation and give feedback to the Security Control Centre. Ensure regular feedback to the Control Centre.
Ensure the Estate and Security Manager are kept updated with regards to existing incident and progress.
Security Management Team
Respond to the scene of the incident. Take control of the scene (On Scene Commander) with the ERT and other members of the team to assist. CEO keeps the Board of Trustees informed and updated. Instruct the Control Centre to call for external support should the situation develop to a level 2 emergency. Have a full investigation conducted by the Security provider after the incident and submit a report to ABHOA senior management. Handle resident concerns and media releases.
5. EMERGENCY PROCEDURES
Classification of Fires
CLASS A - Ordinary solid combustible material (Wood, Paper, Plastics, Coal, Textile) CLASS B - Flammable liquids and greases (Petrol, Oil, Benzene, Thinners, Paraffin) CLASS C - Any type of fire where energises electrical equipment/material (Electric Cables, Generators, Switchboards) CLASS D - Flammable Metals (Aluminium, Potassium, Sodium, Magnesium) CLASS E - Flammable Gasses (Methane, Propane, Butane, Acetylene)
Fire inside or outside the Estate
Safety Precautions before using a fire extinguisher
Damage and normal wear and tear can cause a fire extinguisher to become a great danger to the user. Before using any extinguisher the following must be done Inspect for any damage. (The lid of the extinguisher is unscrewed until it is only held in position by one thread; this lid can blow off and kill the user) If damaged don’t use Ensure that it is the correct extinguisher for the fire Ensure that the contents are as stated on the label. (It has been found that Water extinguishers have been filled with petrol or thinners which can cause the death of the user) When activating the extinguisher kneel next to it with the face turned away
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Typical careless actions that cause fires:
Careless smoking habits Thoughtless disposal of matches Use of lighting or heating equipment without proper caution Leaving electrical equipment switched on unnecessarily Electrical appliances left unplugged when not in use Using poorly maintained electrical appliances Abuse and misuse of cutting / welding torches
Emergency Response Procedure
a) Contact the Security Control Centre or Shift Security Manager to respond, to assist and to investigate. Should the Shift Security Manager be unavailable, a Security Officer must respond b) Contact the Fire Department c) Contact the Estate and Security Manager who in turn will contact the CEO d) In the event of any injured people, contact the Ambulance Services e) Meet and direct Fire Department to the scene upon their arrival f) Assist Fire Department where possible with the emergency g) Record all events in the O.B. and on Chase until completion of incident
Do’s and Don’ts in Fire Fighting
Do’s
a) Ensure that back-up assistance is available before tackling a fire b) Ensure that an escape route is available before committing yourself to tackling the fire c) Follow instructions on the extinguisher’s label d) Break the seal and remove the safety device e) Check the operation of the unit by briefly activating the control mechanism before approaching the fire f) Apply the extinguisher medium to the base of the flames and moving the nozzle with rapid side to side action g) Drive the flames away from you h) For vertical fires start at the base of the flames and move upwards i) If the fire is outdoors approach the fire from the windward side j) When approaching the fire adopt a crouching attitude which provides some protection against heat and smoke k) Keep alert for any changes in the fire pattern l) When tackling a fire involving electrical equipment isolate the power as soon as possible to prevent flare up m) Ensure that the fire has been completely extinguished and no sparks remain
Don’ts
a) Do not place yourself at risk; if the fire is too big or begins to spread evacuate the area immediately b) Never tilt or invert any extinguisher during operation unless it is turnover type c) When extinguishing the fire of a flammable spillage, never walk on the spillage area in case the flames flash back d) When tackling flammable liquid fires using a controllable discharge type of extinguisher medium until the fire is completely extinguished e) When the fire has been extinguished, back off slowly and never turn your back onto it
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Elements to Starve the Fire
a) On discovering the fire, you must do everything possible to starve the fire by removing the oxygen or/and Combustion material. b) Close doors and widows c) Blanket a small fire with a bag. d) Throw sand on the fire. e) Hose down hot walls and floors or the fire itself f) Saturate with appropriate extinguisher g) Drag combustible articles away or cool them with water. h) Turn off all electrical mains. i) Keep bystanders away. j) Clear gates and paths for Fire Brigade to arrive. k) When Fire Brigade arrives indicate location of fire. l) Give any assistance possible and protect property.
Immediate Action Drills
a) Sound the alarm. (Report to Shift Security Manager or Control Centre). b) Notify Control Room. c) Get additional help d) Try to extinguish the fire while it is still small. You may use the Fire Trailer with its Foam ability or the closest Fire Hydrant to the fire.
In the event of a fire during normal or after hours the Estate and Security Manager / Shift Security Manager must take the appropriate action in the absence of a Fire Marshall.
If and when the Fire Marshall is in attendance the Estate Security Manager / Supervisor will at all times support and follow the instructions given by the Fire Marshall.
Bombs
Purpose of Setting / Detonation of Bombs
To deliberately destroy premises, equipment, etc. To deliberately injure or kill persons To draw attention to political grievances or dissatisfaction As part of a psychological onslaught To draw attention away from planned incidents elsewhere Disrupt essential services
Immediate Action upon Discovery
a) DO NOT TOUCH ANY SUSPICIOUS ARTICLE b) Report it immediately c) Evacuate the immediate danger area d) Keep unauthorised people away e) Keep the area under observation and give the emergency units the direction upon their arrival. f) Do not use radio or cell phone in the immediate vicinity of any suspected explosive device as the signals transmitted could activate the device.
Telephonic Bomb Threat
a) Stay calm and treat all calls as genuine
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b) Keep the caller talking and complete “Bomb Threat” Performa and obtain as much information regarding the threat and the caller as possible. (A copy of the Bomb Threat form must be kept next to the phone is at the end of this document). c) Immediately notify the following persons: Shift Security Manager and the Controller Estate and Security Manager CEO Emergency Units d) Treat all information as confidential and refer all enquiries to the Estate and Security Manager.
Evacuation
Partial
Partial evacuation is the withdrawal of a group of people from a specific area which might pose a threat to human lives or injury to persons. The advantage of Partial evacuation is that the risk of injuries are minimised and less people are moving around. Some Security Officers are still available to effect searching of the area and to assist. Essential services can still continue.
General
General Evacuation is the complete withdrawal of all Security Officers / people from a premises / building to assemble away from where the threat might pose. Security Officers can be injured in the rush to evacuate (particularly if they are not well trained) Security Officers are not available to help search the premises after the evacuation. All services must be stopped, including essential services.
Note: Only the Atlantic Beach CEO in conjunction with the Estate and Security Manager will authorise any form of evacuation.
Flooding
a) Determine: Name of person reporting flood Location Extent of the flooding Cause (if known)
b) Notify: Shift Security Manager. Control Centre Estate and Security Manager
c) Carry out all instructions issued by the CEO or in his/her absence the Financial Manager.
d) The control room operator must log all details until the emergency is over.
Civil Disturbance
a) Close and lock all entrances immediately. b) Notify: Shift Security Manager
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Control Centre CEO Estate and Security Manager
c) Observe group from a distance and avoid further incitement d) Avoid any actions which could be construed to be provocative and ignore provocation by group, or individuals in the group
Industrial Action (Strike)
“Strike” means any Industrial action by Security Officers with (protected) or without (Unprotected) authority. Security Officers will be informed by Estate Management regarding the status quo and act upon instruction Any and all action, or non-action, or information in respect of the same; or observations or intentions by the Security Officers must be reported to the Estate and Security Manager and the Security Control Room immediately
Crime & Response Procedures
General
Should a Crime in progress be reported, the Controller at the Control Centre must immediately: a) Contact the Shift Security Manager who in turn will respond with back-up. Should the Shift Security Manager be unavailable, the security officer closest to the scene must respond b) No attempt should be made to apprehend, or obstruct armed suspects c) Contact the Estate Security Manager who in turn will contact the CEO d) Contact the South African Police Services e) Contact the Emergency Services (Fire, Medical, etc) if necessary f) Meet and direct SAPS to the scene upon their arrival g) Assist SAPS where possible in their investigation h) Record all events in the O.B. and Chase until completion of incident i) Restrict/control access where possible j) Obtain details: How many persons involved Armed or unarmed Where – exact location Means of escape (foot, vehicle etc) Casualties, if any and degree of injuries sustained l) Summon the ambulance, if necessary m) Take note of individual detail Faces Height and build Colour of eyes and hair Language and accents Clothing & Distinguishing characteristics e.g. scars, deformities, etc Weapons n) Write down and record all details as soon as possible
Armed Robbery
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b) Contact the Estate Security Manager who in turn will contact the CEO c) Contact the South African Police Services d) Contact the Emergency Services (Fire, Medical, etc) if necessary e) Meet and direct SAPS to the scene upon their arrival f) Assist SAPS where possible in their investigation g) Record all events in the O.B. and on Chase until completion of incident i) Consider and take care of the lives of Security Officers and customers j) Gather relevant information in respect of the perpetrators: Detailed description Distinctive characteristics Fire arms / weapons used Direction of departure Description of getaway car k) Report this information to the Control Room immediately l) Attend to inured persons m) Maintain the integrity of the crime scene by keeping curious onlookers at a distance n) The safety of the Estate, residents, visitors and guests is the first priority of the Security Officers. Avoid, at all costs, any action which could jeopardise the safety of, or endanger the lives of innocent people
Natural Disaster
a) Assess the situation b) Determine the extent of the damage and possible imminent and or potential danger c) Relay situation report to the control room d) Curious onlookers must be kept at bay, and necessary action taken to avoid looting
The Estate and Security Manager and Shift Security Manager will submit a detailed situation report which contains the following information:
Date, time and location of the disaster Extent of the damage Threatening, or potential danger e.g.: o Electrical short circuits o Gas leaks o Possible explosion o Collapsing of walls / buildings and/or other structures Number of persons injured and/or killed All other potential hazards emanating from the disaster
Medical Emergency Response Procedures
In the event of a Medical Emergency, The controller must immediately: a) Contact the Shift Security Manager who will respond immediately and take the necessary action determined by the emergency. Should the Shift Security Manager not be available, the officer nearest the scene must respond b) Contact the Ambulance Services c) Contact the Estate and Security Manager who in turn will contact the CEO d) Await feedback from the Shift Security Manager / Security Officer e) Meet and direct Ambulance Services to the scene upon their arrival f) Assist Ambulance Services where possible with the emergency g) Record all events in the O.B. and Chase until completion of incident
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Additional Tasks / Information
Should this module not contain information specific to any incident experienced on site, the officer responsible for dealing with such incident shall bring to the attention of the Estate and Security Manager any and all information, together with recommendations, which would then be incorporated in this manual.
EXAMPLE OF SCHEMATIC OUTLINE OF FLOW OF EVENTS IN ANY LEVEL TWO EMERGENCY USING THE FIRE PROCEDURE AS A PROFORMA.
Fire
Person spotting the fire
Raise the alarm (scream) to draw attention from others in the vicinity.
Report to the Security Control Centre or Shift Security Manager.
Try and put the fire out whilst it is still small by using the correct extinguishing aid.
Take your own safety in consideration.
Security Control Centre Operator
Inform the Shift Security Manager and the Estate and Security Manager.
Instruct the relevant Security Personnel on the Estate (the nearest to the scene) to assist the ERT without jeopardizing his workstation. If additional Security is required, the Control Centre/Room to co-ordinate.
The fire fighting equipment must always be ready and checked for pick-up.
If further assistance is required, the Control Room is to call in the Emergency Services. Inform the Shift Security Manager/ Security at Main Gate that Emergency vehicle/s shall enter the Estate. Access should be allowed through the Contractors gate.
Upon arrival, inform the Shift Security Manager must be informed and he must ensure that Estate Security escort the Emergency vehicle to the incident.
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Record all information in the Occurrence Book and Chase as reported by the caller.
Answer telephone calls immediately.
Maintain strict radio discipline. Wait for further instructions.
Senior Security Officer with Response Vehicle
Pick up two (2) other Security Officers as well as the fire trailer (if the Shift Security Manager has assessed it to be done) and respond to the fire.
Collect fire equipment at the staging area if needed and respond to the scene of the fire.
On arrival at the scene assess the situation and apply the equipment
If required, Estate Security to evacuate people from buildings within 50 metres of the fire. Extend this if required. A register to be kept of any people reported missing and forward these details to the Control Room.
If necessary, connect the standpipes and flat hoses to the nearest hydrant. If possible, the Shift Security Manager (ERT) and a Security Officer to start tackling the fire. If the fire is small, the ERT member and Estate Security to make use of fire extinguishers. Be very professional.
Keep the Security Control Centre up to date.
Fire Equipment and Usage: Veldt and house fires (Level 2 Emergency)
Control Centre to direct ERT to the closest Fire Hydrant.
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Remove the Fire Hydrant cover. Inside the Fire Hydrant the ERT will find mains (left in the picture – Water supply) and Stop Valve (right of picture).
ERT to connect the Stand Pipe to the Mains and insert the key and poker onto the stop valve, as per pictures 1 and 2.
Connect the Nozzle to the Flat Hose.
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Correctly connect the fire equipment as per picture:
3.
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BOMB THREAT PERFORMA
Date: DD / MM / YYYY Time: HH : MM
Exact Message:
Summary: 1. Where is the bomb located? 2. When will it go off? 3. What does it look like? 4. What type is it? 5. Why is it placed? 6. Can it be disarmed? 7. Name of person reporting the bomb? 8. Address of person reporting the bomb? 9. How did you find out about the bomb?
Please tick the appropriate box:
Caller ID: Male Female Adult Juvenile
Caller’s Age: < 20 yrs 20 - 30 yrs 30 - 40 yrs > 40 yrs
Voice: Soft Loud Normal High Pitched Disguised Pleasant Raspy-hoarse
Speech: Fast Slow Distinct Distorted Sincere Stutter Nasal Lisp Intoxicated Clipped
Language: Excellent Good Fair Poor Abusive Obscene
Accent: Local Regional Foreign Disguised
Manner: Calm Angry Rational Coherent Incoherent Deliberate Emotional Righteous Laughing
Background: Office Workshop Music Laughter Bedlam Street Traffic Trains Animals Quiet Voices Party Aircraft Other
Origin of call: Local Long Distance Internal Public Telephone Cell Phone
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APPENDIX I
Template External Environmental Auditor's Rated Report Checklist
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APPENDIX J
List of OEMP Records
1. OEMP Update Form and Amendments Log 2. Wildlife permits e.g. for Spring buck on the Estate 3. Water Analysis Reports 4. MSDS of Chemicals Stored and Used on site 5. Landscape Management APO's 6. Environmental Education Registers 7. 8. 9. 10.
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