VULAMEHLO MUNIPALITY
DRAFT ANNUAL REPORT 2011
ANNUAL REPORT FOR
VULAMEHLO
MUNICIPALITY
VISION
By 2025 the Vulamehlo Local Municipality will be self-sustainable and economically viable through agricultural and tourism initiatives and the establishment of a vibrant town.
MISSION STATEMENT
The purpose of the Vulamehlo Local Municipality is to facilitate and co-ordinate the provision of sustainable infrastructure and services, thereby creating an enabling environment that allows the active involvement of the broader community, in order to improve the quality of life of all residents within Vulamehlo Local Municipality.
VALUES
The Vulamehlo Municipality seeks to uphold and promote the values of responsiveness, transparency, accountability, innovation, consultation and service excellence.
TABLE OF CONTENT PAGE
Foreword By His Worship the Mayor Message from the Municipal Manager
Chapter 1 : Overview of Vulamehlo Municipality Chapter 2 : Performance Highlights Chapter 3 : Organisational and Human Resource Arrangements
• Political Structure • Management Team • Functions Assigned to Departments • Human Resource Statistics Chapter 4 : Service Delivery Report • Department of Corporate Services • Department of Technical Services • Department of Financial Services • Department of Development Planning & LED
Chapter 5 : Report of the Auditor- General Chapter 6 : Report of the Audit Committee Chapter 7 : Annual Financial Statements
FOREWORD BY HIS WORSHIP THE MAYOR
Cllr WT Dube Mayor
I would like to pass a vote of gratitude to all councillors, municipal officials, traditional leadership, church leaders, sector departments and the community at large for all the support they have given me during the period under review.
Despite all the challenges and obstacles faced by our municipality, both at community level and at an organisational level, we have managed to deliver on road infrastructure, community facilities, have co-ordinated the supply of potable water to a large number of our communities. We have engaged with Eskom on issues pertaining to electricity supply.
Our focus is also that of local economic development. We are busy encouraging and engaging our communities to take the issue of agriculture seriously because we have pieces of land that needs to be utilised.
Evidence supporting the above is that we now have roads, community halls and sports fields that are of a high standard. We are able to utilise the MIG funding to the benefit of our people. On local economic development, we encourage our communities to form co-operatives which are recognised structures in all spheres of government. We are also delighted that we have introduced an Aloe project which we believe will have a positive spin off within our municipality. This project is an initiative by a local co-operative with support from various government departments. We also have a nursery that is managed by a local co-operative in partnership with NDA, the Ugu District Municipality and the Vulamehlo Local Municipality. These projects are the key projects that we have undertaken and are at the heart of the economic development in the area due to their uniqueness in nature. The one area of concern though, is within agriculture. We have funded many projects which were intended to support e.g community gardens but the results are discouraging. To this day we require extensive training on how to manage the sector as well as on financial management and reporting. Our challenge at present is that our fresh produce market is self-sustainable and what it supplies to the market are from within the community. This would go a long way to ensuring income on a regular basis.
On finance management and reporting, we are a municipality that understands its mandate and as a result we spend taxpayers’ money wisely. We have received unqualified audit opinions for ten conservative years. The annual budget process is one of the major exercises undertaken by the municipality. It officially starts on 31 August when the budget timetable is tabled at council. Laying out a schedule of activities, it encompasses the evaluation of the IDP, the review of the municipality’s operations, the completion of forms in the National Treasury budget pack and culminates in the adoption of the budget by the council by 31 May. The Auditor General in his report highlighted some of the challenges faced by municipalities. The Auditor General emphasized that the 3 year adopted MTREF budget is merely a guide to the expected revenue and expenditure in terms of its operating of capital spending. The budget supports is informed by the IDP and SDBIP. The budget therefore does not produce tangible results that will either contribute to the municipality’s success or failure. He said we should not be concentrating more on the analysis and scrunity of actual performance rather than on the budget process. We have been warned tha we must do business in a professional manner if we are serious about achieving a clean audit by 2012. Issues of compliance and sustainability have been emphasized. Political oversight by the MMC must be the order of the day and credible reports must be submitted to council for perusal.
In closing I want to stress that we would strive need to eliminate those matters that would prevent our municipality from obtaining a clean audit by the year 2014. I want us to remember that the municipality has a responsibility to spend public funds conscientiously and to be accountable for the responsible stewardship of public funds entrusted to it for use in benefitting the community.
______Cllr. T.W. Dube His Worship The Mayor
FOREWORD BY THE MUNICIPAL MANAGER
Mr MH Zulu Municipal Manager
It gives me a great pleasure to present the annual report for 2010/2011 financial year. The annual report reflects the achievements of the municipality and the challenges in the year.
Our communities have shown faith in the system of local government by coming in their numbers to vote. The mandate that they have given to us is clear. The people want service delivery and the onus is on us as municipal officials and political office bearers not to disappoint them.
The Municipality is required in terms of Section 155 and 185 of the Constitution to render basic services to the community such as Roads Maintenance, Sport grounds, Electricity.
The Municipality together with the family of Municipalities within Ugu District has established a tourism entity, South Coast Tourism Association. The main objective of the entity is to promote tourism to previously disadvantaged areas.
We have excel in housing delivering a total number of 4000 houses was build in partnership with the Department of Human Settlement and four other projects are awaiting approval .
The Department of Co-operative Governance has set a target of 2014 as a cut-off date for all Municipalities to achieve clean audit and in achieving that, we have set ourselves 2012 as our target date. This is achievable based on the fact that we have received unqualified audit opinion for the past years including the previous financial year 2010/2011
The Municipality is in a sound financial position and we have complied with the prescribed budget format and all Section 57 positions have been filled in.
______Mr M H Zulu Municipal Manager
CHAPTER 1
Overview of Vulamehlo Municipality
Overview
Vulamehlo Municipality largely comprises of traditional areas which are more or less in line with the Vulamehlo Regional Authority (Regional structure for traditional leaders). There are, however, three traditional authorities that form part of Umbumbulu Regional authority namely Thoyana, Maphumulo and Isimahla. Neighbouring municipalities include Umzumbe to the south, Umdoni to the east, Durban Unicity and Emkhambathini to the north and Ixopo to the west. The region is bounded by the Mkomazi River in the north. Vulamehlo is characterised by mountains, river systems and valleys, which means that a high proportion of the land is steeply sloping. The most important river systems belong to the Mkomazi, Mpambanyoni and Mtwalume rivers.
The Municipal area is therefore predominantly tribal with common tribal land patterns. There are, however, also a few scattered pockets of privately owned land throughout the Municipal area. The municipality is made up of ten wards.
Demographics
Demographic Extent of Vulamehlo Municipality (area) 966 km2 Population 83 047 Approximately Number of Households 14 385 Population Density 74 Source: IDP 2011/12
POPULATION GROUP PERCENTAGE Black Africans 98.9% Coloured 0.2% Indians 0.3% White 0.2% Undisclosed 0.4% Male population 46% Female Population 54%
Source: IDP 2011/12
INSTITUTIONAL
Number of Councillors 20
SOCIO – ECONOMIC INFORMATION Municipal Age Profile
0-4 11% 5 to 14 28% 15 to 34 34% 35 to 64 21% Over 65 6%
Education Level over 20’s
No schooling 37% Some Primary 24% Complete Primary 5% Secondary 22% Grade 12 10% Higher 2%
Employment (out of Labour Force)
Employed 34% Unemployed 66% Labour Force (out of population) 20% Not Economically Active (out of 35% population)
Housing Formal 30% Informal 2% Traditional 67% Other 1%
Annual Household Income None 34% R1 – R 9 600 39% R 9 601 – R 153 600 26% Above R 153 600 1%
Service Backlogs Water 72% Sanitation 65%
CHAPTER 2 PERFROMANCE HIGHLIGHTS
Public Participation
The municipality ensures that the communities that fall under its jurisdiction has a voice or participate meaningfully in all activities
The above photo was taken during the election of the Members of the ward committee that were ward committees of the municipality nominated to serve the community.
Local Economic Development
Agricultural Nursery
Vukanawe Co-operative, which comes from ward 6, was able to benefit from the funding from the National Development Agency (NDA) to build a nursery and provide training to co- operatives that will be managing the nursery. This initiative was facilitated by Mawubuye Co- operative in partnership with the Ugu District Municipality. The aim of the project is job creation for the local people by encouraging planting of vegetables to sell to local communities and chain stores in the area.
Intergovernmental Relations
The Minister of Agriculture Lydia Johnson visited Vulamehlo Municipality at the area called KwaJohny. She met with farmers and other stakeholders.
MEC Lydia Johnson with other stakeholders at During the MEC visit Senior Citizens of the KwaJohny. Vulamehlo Municipality were presented with walking sticks on the same day.
MAYORAL PROGRAMMES AND MEMORABLE EVENTS & HAPPENINGS
Disability Awareness
Robor Tube (bikers) was also one of the main sponsors for the day. They came with their motorbikes to entertain the disabled for the day.
During a disability awareness campaign where all government sectors were invited to present as to how they can assist the disabled, wheelchairs were donated to some of the disabled people and Quadpara was the organisation to assist with acquiring the wheelchairs.
BUSINESS ADMINISTRATION LEARNERSHIP NQF LEVEL 2 FOR DISABLED.
Twelve learners living with disabilities completed the learnership programme in Business Administration and Management. The graduation took place in February 2011 and it was facilitated by the Athena FET Private College.
Members from Athena, the Deputy Mayor and the Speaker graced the ceremony with their presence to support the graduates.
Visiting the tunnel farms
The Disability Forum visited the tunnel farms in Port Shepstone with a view of starting their own.
Donating Wheelchairs
An elderly woman at KwaLembe (Ward 05) was given a wheelchair by the Municipality since she couldn’t walk, not even to go to the pension pay- point. She’s house bound since she’s suffering from elephantiasis.
A brand new wheelchair was purchased and delivered to the household by municipal officials.
Donating buggies to disabled children
The Mayor’s Office promised to sponsor two (2) disabled children with buggies. The buggies were purchased during the 2010/2011 financial year for the children. One child was born disabled and the other one suffers from polio. The municipality took the initiative to find buggies suitable for disabled children in order to donate to those children.
Disability Sports A sports day was held for the disabled in Port Shepstone, where all six (6) local municipalities participated at different codes. Vulamehlo was able to grab first place in two (2) of the codes.
Volunteer Training
Umdoni shared service assisted with the training of the volunteers. They were trained in disciplines like CPR, response to fires etc.
Volunteers were trained to be able to respond to disaster management related issues in their ward. A representative from each ward was chosen to be professionally trained both physically and mentally.
Youth Activities:
1. STUDENT FINANCIAL SUPPORT PROGRAMME The Youth Development Office assisted 22 young people to register at tertiary institutions such as Mangosuthu University of Technology, University of South Africa, University of Zululand, University of South Africa, FET Colleges and Durban University of Technology. The unit also assisted many youth to get financial aid from NSFAS through our Youth Advisory Centre.
2. YOUTH DRIVERS LICENCE PROGRAMME
Six out of ten youth were assisted by the unit to obtain drivers licences. The programme started with ten youth, one per ward identified by the ward councillors. This programme will be implemented again this financial year with twenty beneficiaries expected to start in September 2011.
3. CONSTRUCTION LEARNERSHIP PROGRAMME NQF LEVEL 3
Eighteen learners completed the Construction learnership programme and graduated in June 2011. The programme started with twenty learners but two were unsuccessful. Training took eighteen months and each learner also received a stipend of R1000, 00 per month.
4. KWANALOGA / SALGA GAMES 2010 Ugu District Municipality participated in the provincial tournament at Uthungulu District in December 13 – 15 2010. Vulamehlo Municipality had more than 30 players in the district delegation and our ladies basketball represented the district in the tournament held in Richards Bay.
5. DRUGS AND SUBSTANCE ABUSE AWARENESS CAMPAIGN
The Youth Development Programmes Office conducted “A Drugs and Substance Abuse Awareness Workshop” at KwaDumisa Community Hall earlier this year. The aim at of the workshop was to raise awareness in the community of the consequences of drug abuse.
6. VULAMEHLO YOUTH SUMMIT
Above the municipality conducted the Youth Summit at Blue Marlin Hotel in October 2010 which was aimed at discussing issues in relation to youth development. The summit took two days and it gave us clear indication on the challenges faced by youth in our community and how those challenges should be addressed and dealt with.
Nelson Mandela Day In celebrating the Nelson Mandela day on the 18 July 2011, the municipality officials including the municipal manager and the mayor, spend the day at Umkhunya, in Thembalethu painting and renovating the crèche located in ward 5.
Above is the municipal manager and the mayor measuring the door for the crèche
One of the municipality employees fixing the window
CHAPTER 3 HUMAN RESOURCE AND OTHER ORGANISATIONAL MANAGEMENT Political Structure
The political structure of the municipality comprises of Honourable Speaker, supported by Executive Committee which is led by His Worship the Mayor. The full council comprises of 20 councilors, while the executive committee comprises of four councilors including the mayor.
Cllr. D. Hlengwa- SPEAKER
Executive Committee and their names underneath
Cllr WT Dube Cllr N Mpanza Cllr C Mqadi Cllr Z J Zwane – Exco Member Mayor Deputy Mayor Exco Member
Members of the Council
Cllr L Kweyama Cllr K Khanyase Cllr T Sibisi Cllr F Shezi Cllr A Ntombela Cllr B Mngadi Cllr J Zwane Cllr Z Jwara Ward 1 Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 Ward 7 Ward 8
Cllr C Ngcobo Cllr D Ncwane Cllr AS Mchunu Cllr C Mqadi Cllr NR Dlamini Cllr B Myeza Cllr T P Phetha Cllr D P Duma Ward 9 Ward 10 PR Councillor PR Councillor PR Councillor PR Councillor P R Councillor P R Councillor
Party and gender representation of Council are as follows:
PARTY COUNCILLORS FEMALE MALE
African National 13 4 9 Congress
National Freedom 5 3 2 Party
Inkatha Freedom Party 2 1 1
TOTAL 20 8 12
The composition of the Portfolio Committees are as follows:
FINANCE, BUDGET HUMAN RESOURCE LOCAL ECONOMIC AND MONITORING DEVELOPMENT
Cllr BC Mqadi Cllr BR Duma - Cllr DM Hlengwa – (Chairperson) Chairperson Chairperson
Cllr ZM Mali Cllr ND Hlongwane Cllr JZ Zwane
Cllr RJ Ngcobo Cllr TP Phetha Cllr MA Ntombela
Cllr NB Ndlovu Cllr DP Duma Cllr FB Gumede Cllr PR Shozi
Members of the Management
The management team of Vulamehlo Municipality comprises of the Municipal Manager, MH Zulu and the Heads of Departments which consists of Chief Financial Officer, Mr H. Mahomed, General Manager Corporate Service, Ms T. Cibane, Manager Technical Services, Mr Dick Sithole and Manager Budget, Income and Expenditure, Ms S. Hlophe.
Mr MH Zulu Municipal Manager
Mr H Mohamed Ms T Cibane Miss S Mhlophe Mr M Bodlani Mr M Mzotho Chief Financial Officer Corporate Services(resigned) Income and Expenditure Human Resource LED and Planning
Functions assigned to Departments
Office of the Municipal Manager
Number Functions
1. Integrated Development Planning
2. Mayoral Parlour
3. Legal Services
4. Internal Audit
Department of Technical Services
Number Functions
1. Infratructure Planning & Development
2. Management of M.I.G. funding
3. Capital Budget relating to Roads and drainage
4. General Maintainance of Buildings
5.
Department of Corporate Services
Number Functions
1. Human Resource Management
2. Secretariat
3. ICT
4. Registry & Auxillary Services
Department of Development Planning
Number Functions
1. Perfomance Management System
2. Service Delivery Budget Implementation Plan
3. Local Economic Development
4. Intergrated Development Plan
Department of Financial Services Number Functions
1. Expenditure Control
2. Income Control
3. Supply Chain Management
4. Budgeting and Reporting
Organizational Structure
The mandate of the Municipality is to ensure that all of its citizens, regardless of race, gender or sexual orientation have access to the basic essential services of water and sanitation; and that the communities of the municipality are adequately developed.
Total Staff Establishment
The total staff establishment within Vulamehlo Municipality is:
Permanent Staff Temporally Staff Fixed term Section 57 Councilors’ contract
34 10 6 4 20
The breakdown of 75 permanent positions are as follows:
FUNCTION NO. OF STAFF NO. OF VACANCIES
Office of the Municipal Manager 5 0
Corporate Services Department 30 1
Finance 12 0
Technical Services 7 1
Contract Employees 21 0
TOTAL 75 0
Demographic Profile of the Employees Number of Staff Male Female
Professional ( Managerial/ 6 5 1 Specialist)
Field ( Supervisor/Foremen 9 3 6
Office 4 2 2 (Clerical/Administration)
Non professional ( blue 9 6 3 collar, outside workforce)
TOTAL 28 17 11
The following table illustrates information on the medical aid schemes in operation in the municipality:
• Bonitas • Samwumed The following table illustrates information on the pension funds in existence in the municipality:
• Natal Joint Municipal Pension/Provident Fund • Municipal Councillors Pension Fund
Disclosures
REMUNERATION OF THE COUNCILLORS
COUNCILLORS REMUNERATION 2010/11 Speaker 434 341
Mayor 542 093
Deputy Mayor 434 341
Executive Committee 408 357
Councillors 3 390 876
Councillors UIF Contribution (2002-2010) 231 724
Meetings 217 000
Total 5 658 732
REMUNERATION OF THE MUNICIPAL MANAGER
2010/11
Annual Remuneration 360 023
Car Allowance 126 697
Performance Bonuses 68 251
Contribution to UIF 1 498
Backpay 19 906
Total 576 375
REMUNERATION OF CHIEF FINANCIAL OFFICER
2010/11
Annual Remuneration 276 658
Car Allowance 176 984
Performance Bonuses 47 652 Contribution to UIF 1 497
Backpay 15 162
Total 515 953
REMUNERATION OF EXECUTIVE DIRECTORS: CORPORATE SERVICE
2010/11
Annual Remuneration 296 655
Car Allowance 166 869
Performance Bonuses 47 652
Contribution to UIF 1 497
Backpay 15 162
Acting Allowance 8 640
Subscription -
Total 536 475
REMUNERATION OF EXECUTIVE DIRECTORS: TECHNICAL SERVICES
2010/11
Annual Remuneration 296 655
Car Allowance 166 869
Performance Bonuses 47 652 Contribution to UIF 1 497
Backpay 15 162
Subscription -
Total 536 475
CHAPTER FOUR SERVICE DELIVERY REPORT
SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN FOR THE YEAR 1 JULY 2010 TO 30 JUNE 2011
Table of Contents
1. LEGISLATIVE MANDATES ...... 3 1.1 The SDBIP Process ...... 3 1.1.1 Monitoring and Evaluation ...... 4 1.2 Strategic Outcomes ...... 5 2. MONTHLY PROJECTIONS OF REVENUE TO BE COLLECTED BY SOURCE ...... 9 3. MONTHLY PROJECTIONS OF OPERATING AND CAPITAL EXPENDITURE FOR EACH VOTE ...... 10 4. DEPARTMENTAL SCORECARDS ...... 11 5. ORGANISATIONAL SCORECARD ...... 25 6. THREE-YEAR DETAILED CAPITAL WORKS PLAN...... 35 7. CONCLUSION ...... 36
SDBIP 2010 / 2011 Page 2 of 36 1. Legislative Mandates The Municipal Finance Management Act (MFMA) requires the municipalities to prepare a Service Delivery and Budget Implementation Plan (SDBIP). The SDBIP gives effect to the IDP and budget of the municipality and will only be effective if the IDP and the budget are fully aligned with each other as required by the MFMA. The SDBIP can therefore be seen as the "contract" between the administration, council and the community expressing goals and objectives set by the council as quantifiable outcomes that can be implemented by the administration over the next twelve months. This then provides basis for measuring performance in service delivery against end – of – the year targets and implementing the budget. The diagram below best illustrates this:
The SDBIP is a management, implementation and monitoring tool that provides a vital link between the mayor, council (executive) and the administration, and facilitates the process of holding management accountable for its performance. If properly formulated, the SDBIP will ensure that appropriate information is circulated internally and externally for purposes of monitoring the execution of the budget, performance of senior management and achievement of the strategic objectives set by council.
1.1 The SDBIP Process The Municipal Finance Management Act and the guiding MFMA circular requires the following to be included in the SDBIP of a municipality:
I. Monthly projection of revenue to be collected for each source II. Monthly projections of expenditure (operating and capital) and revenue for each vote
SDBIP 2010 / 2011 Page 3 of 36 III. Quarterly projections of service delivery targets and performance indicators for each vote IV. Ward information for the delivery of a specific service
The MFMA prescribes that each municipality must compile its SDBIP. The Mayor of the municipality is required to approve the SDBIP within 28 days after the approval of the budget and table the same at a Municipal Council meeting and made public no later than 14 days after approval for information.
National Treasury’s MFMA Circular No.13 further states that the SDBIP is a layered plan, once the top-layer targets have been set as in this document, the various departments of the municipality develop the next lower-level.
The organisation of the SDBIP is in terms of the prescribed Key Performance Areas:
. Basic Service Delivery . Municipal Institutional Development and Transformation . Local Economic Development (LED) . Municipal Financial Viability and Management . Good Governance and Public Participation
1.1.1 Monitoring and Evaluation The Municipal Council has approved Performance Management System Policy Framework and Procedural Manual in 2009. The performance management system makes provisions for the Quarterly and Mid-year performance reporting and reviews on the implementation of the SDBIP.
The key focus areas and service delivery targets for the 2010/2011 are outlined in the following sections of this plan.
SDBIP 2010 / 2011 Page 4 of 36
1.2 Strategic Outcomes
KPA Key Performance Indicators (KPIs) Strategic Objectives (IDP)
1. Provision of 100 Households with access to electricity. To coordinate the provision of 2. Provision of 100 Households with access to electricity, water and sanitation to the sanitation. community. BASIC SERVICES DELIVERY 3. Provision of 100 Households with access to water. & 1. Provide 6 Kilometers of gravel roads established. INFRASTRUCTURE INVESTMENT 2. Provide 500 Kilometers of gravel roads established. To ensure equitable service delivery 3. Provide new facilities 3. in all wards. 4. Upgraded 2 facilities. 5. Construct 500 new houses.
To ensure optimal use and 1. Ensure adherence to waste disposal bylaws and harnessing of environmental policies. resources
1. To reduce poverty by ensuring implementation of Food Security Programmes. 2. Assist Emerging Farmers. To ensure the development of the 3. Land Reform post-settlement support. agricultural sector. 4. Commercialization of Community Gardens. LOCAL ECONOMIC DEVELOPMENT 5. Facilitate partnerships between emerging and established farmers. 1. Monitor and support settlement of Land claims. 2. Continuous engagement of Amakhosi in relation to To facilitate access to land. Land development matters.
SDBIP 2010 / 2011 Page 5 of 36 3. Accelerate speed of obtaining Permission to Occupy (PTO). 4. Unlock bottle-necks for Dududu Township establishment. 1. Package Anchor Tourism Projects. 2. Ensure implementation of Tourism Development projects in Vulamehlo by UGU South Coast To promote tourism development. Tourism. 3. Promote Tourism Awareness 1. Implement Vulamehlo Trade Centre feasibility study recommendations. 2. Provide business support development assistance to Co-ops and SMME's. Stimulate the second economy. 3. Craft development. 4. Facilitate business opportunities for SMME's and Co-ops from Public Sector 1. Implement LED Turn Around strategy recommendations. To ensure the creation of economic 2. Mainstreaming of EPWP principles during the growth or job opportunities. implementation of infrastructure projects. 3. Working for Water projects. 1. Review and implementation of the organizational structure and associated Institutional Plan. Provide effective Support Services to 2. Prepare a clear and effective recruitment and enable the municipality to deliver in MUNICIPAL TRANSFORMATIONAL & retention strategy. line with the relevant legislation. INSTITUTIONAL DEVELOPMENT 3. Implement the workplace skills plan. 1. Improve registry To provide effective Auxiliary 2. Fleet Management Services to the municipality.
SDBIP 2010 / 2011 Page 6 of 36 3. Telephone, Stationery, Cleaning and Hospitality Services Control.
1. Review and amend the Organogram. 2. Address the Special Groups (Women, Youth & Human Resource Management & Disabled staff employed by the municipality). Batho Pele Principles 3. Conduct Surveys as per Batho Pele Principles. 1. Review & Adopt the Organizational Performance Management System. 2. S57 Performance Agreements and align them with Performance Management Systems the SDBIP. 3. Prepare an Annual Performance Report. 1. Review the Integrated Development Plan. 2. Review and update Spatial Development Framework, Disaster Management Plan & Integrated Development Plan Environmental Management Plan. 3. Develop a Land Use Management System 1. Revision of financial policies and procedures in place. 2. Collection of municipal property rates. 3. Development of an asset management plan and To ensure the development of the policy. municipality into a financially viable FINANCIAL VIABILITY & FINANCIAL 4. Conduct IDP/Budget consultation public meetings institution. MANAGEMENT per ward. 5. Development of an Effective and Economical Treasury. 1. To ensure that the LM obtain an Unqualified Audit Ensure effective financial report with no conditions. management systems in achievement of an unqualified audit report.
SDBIP 2010 / 2011 Page 7 of 36 1. To conduct Roadshows and Imbizo's in all wards or clusters. To ensure good governance and 2. Public meetings, Stakeholder meetings & WARD enhancement of Community Committee Meetings. Participation. 3. Development of the Newsletter in both IsiZulu and English. 1. Develop Operation and Maintenance Policy. To ensure access and management of Community Facilities GOOD GOVERNANCE & COMMUNITY 1. Development of a Safety Plan. To ensure the development of a PARTICIPATION 2. Establishment of Community Policing Forum. safety and security network that improves public access to policing. 1. Develop HIV/AIDS strategy and mainstream HIV / To ensure quality healthcare services AIDS programmes & conduct workshop for people for all communities. living with HIV / AIDS 1. Identify existing sporting codes and existing To ensure access to a variety of facilities within the municipality. Sporting Codes and Recreational 2. Promote participation in new Sporting Codes and Activities. Diversify Recreational Facilities.
SDBIP 2010 / 2011 Page 8 of 36 2. Monthly Projections of Revenue to be Collected by Source
YEAR: 2010 - 2011 Revenue by JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Source
Consumer 75 290 - 75 290 - 75 290 - 75 290 - 75 290 - 75 290 - 75 290 - 75 290 - 75 290 - 75 290 - 75 290 - 75 290 - Debtors 44 44 44 44 44 44 44 44 44 44 44 44
Grants 2 222 619 2 222 619 2 222 619 2 222 619 2 222 619 2 222 619 2 222 619 2 222 619 2 222 619 2 222 619 2 222 619 2 222 619 - 92 - 92 - 92 - 92 - 92 - 92 - 92 - 92 - 92 - 92 - 92 - 92 Interest & Investment 25 000 25000 25000 25000 25000 25000 25000 25000 25000 25000 25000 25000 Income Rent of facilities & equipment 25000 25000 25000 25000 25000 25000 25000 25000 25000 25000 25000 25000 Interest Earned on Outstanding ------Debtors Fines 0 0 0 0 0 0 0 0 0 0 0 0 Licenses & Permits 0 0 0 0 0 0 0 0 0 0 0 0
Other 619 873 - 619 873 - 619 873 - 619 873 - 619 873 - 619 873 - 619 873 - 619 873 - 619 873 - 619 873 - 619 873 - 619 873 - 42 42 42 42 42 42 42 42 42 42 42 42 Total Revenue by Source (Balanced 2 967 783 2 967 783 2 967 783 2 967 783 2 967 783 2 967 783 2 967 783 2 967 783 2 967 783 2 967 783 2 967 783 2 967 783 - 78 - 78 - 78 - 78 - 78 - 78 - 78 - 78 - 78 - 78 - 78 - 78 to Cash-flow)
SDBIP 2010 / 2011 Page 9 of 36
3. Monthly projections of operating and capital expenditure for each vote
YEAR: 2010 - 2011 Expen Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun diture & Cap Cap Cap Cap Cap Cap Cap Cap Cap Cap Cap Cap Rev Rev Rev Rev Rev Rev Rev Rev Rev Rev Rev Rev Reven ex ex ex ex ex ex ex ex ex ex ex ex R R R R R R R R R R R R ue by R R R R R R R R R R R R Vote Executi 3838 3838 3838 3838 3838 3838 3838 3838 3838 3838 3838 3838 ve and 0-20 0-20 0-20 0-20 0-20 0-20 0-20 0-20 0-20 0-20 0-20 0-20 Counci l Financi 500 2500 500 2500 500 2500 500 2500 500 2500 500 2500 500 2500 500 2500 500 2500 500 2500 500 2500 500 2500 al 00- 46- 00- 46- 00- 46- 00- 46- 00- 46- 00- 46- 00- 46- 00- 46- 00- 46- 00- 46- 00- 46- 00- 46- Service 00 95 00 95 00 95 00 95 00 95 00 95 00 95 00 95 00 95 00 95 00 95 00 95 s Corpor 166 9383 166 9383 166 9383 166 9383 166 9383 166 9383 166 9383 166 9383 166 9383 166 9383 166 9383 166 9383 ate 66- 11- 66- 11- 66- 11- 66- 11- 66- 11- 66- 11- 66- 11- 66- 11- 66- 11- 66- 11- 66- 11- 66- 11- Service 67 30 67 30 67 30 67 30 67 30 67 30 67 30 67 30 67 30 67 30 67 30 67 30 s Techni 692 2018 692 2018 692 2018 692 2018 692 2018 692 2018 692 2018 692 2018 692 2018 692 2018 692 2018 692 2018 cal 083- 70- 083- 70- 083- 70- 083- 70- 083- 70- 083- 70- 083- 70- 083- 70- 083- 70- 083- 70- 083- 70- 083- 70- Service 33 20 33 20 33 20 33 20 33 20 33 20 33 20 33 20 33 20 33 20 33 20 33 20 s Develo pment Planni 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ng & LED TOTAL 743 1428 743 1428 743 1428 743 1428 743 1428 743 1428 743 1428 743 1428 743 1428 743 1428 743 1428 743 1428 750- 608- 750- 608- 750- 608- 750- 608- 750- 608- 750- 608- 750- 608- 750- 608- 750- 608- 750- 608- 750- 608- 750- 608- 00 60 00 60 00 60 00 60 00 60 00 60 00 60 00 60 00 60 00 60 00 60 00 60
Page 10 of 36
4. Departmental Scorecards
5.1. Department of Corporate Services DEPARTMENTAL SCORECARD : CORPORATE Year of the (2010 / 2011) IDP
Performance Baseline Financia Ward IDP Strategic Measurable Measure/Indi (Previous Responsible l s Indicat National KPA Demand Target Q1 Q2 Q3 Q4 Objective Objective/Output cator (Unit Year Section Implicati or No. of Measure) Actuals) on Review 1 Corporate and Services implement ation of Review and the implementation of organizati the organisational Yes/No onal structure and structure associated and Institutional Plan associated Institution al Plan. Prepare a 30/09/2 1 Coorparate clear and 010 Services Prepare a clear effective and effective recruitmen Date recruitment and Municipal t and retention strategy Transformation retention and Institutional strategy. Development Implement the Corporate Implement workplace skills Yes/No Services the plan workplace Training and 10 3 2 2 3 Corporate Number of skills plan. capacity building Services staff trained program Budget Percentage Spent R 100 000 R 20 000 R 100 000 Corporate Spent on Services Workplace Skills Plan DEPARTM Year of the (2010 Corporate ENTAL / 2011) IDP Services 2010 SCORECA 2010/12 /12/3 - - RD : /31 1 CORPORA TE
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Performan Wards Ward Resp Finan ce Baseline Finan s Respo onsib cial Measure/In (Previous cial Demand Target Q1 Q2 Q3 Q4 nsible Q4 le Impli dicator Year Implic Section Secti catio (Unit of Actuals) ation on n Measure) Telephone % reduction of Corporate , cost Services Stationery, Cleaning and Hospitality Services Control. Review Organogram Review and n/a Adopted Corporate and amended and Services amend the adopted Organogra m. Address Women employed Number of 20 26 0 26 26 26 26 Corporate the by the women Services Special municipality Groups (Women, Youth & Disabled staff employed by the municipali ty). Youth employed Number of 20 31 0 31 31 31 31 Corporate by the youth Services municipality Disabled staff Number of 0 2 0 0 0 Coorparate employed by the staff Services municipality Conduct Surveys Number of 4 1 1 1 1 Coorparate Surveys conducted surveys Services as per Batho Pele Principles. IT System IT Strategy Yes/No 1 1 Coorparate Services Development of % Coorparate the municipality Functionality Services website
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Municipal Implementation of % All Turn the National Implemented Around Municipal Strategy Turnaround Strategy Communication Yes/No 1
Strategy
Managing HIV Strategy Yes/No 1 1 Corporate Health Services Basic Service Issues Delivery and Safe and Community Yes/No 1 1 Corporate Infrastructure Secure Safety Forum Services Development environment Emergency Yes/No 1 1 Communit Response y Services Plan
Local Economic Development
IDP/Budget Number of 6 8 4 4 Roadshows roadshows Mayoral Number of 4 4 4 Izimbizo Izimbizos
IDP Number of 4 1 1 1 1 Representative meetings Forums To ensure Newsletter Number of 4 1 1 1 1 Good good produced newsletters Governance, governance quarterly in Community and both IsiZulu Participation enhancemen and English and Ward t of Develop Number of Committee Community customer forms returned Systems Participation satisfaction to the as and as and as and as and as and . survey and municipality when when when when when complaint form received received received received received Workshop council on the oversight role of Capacitate council, exco, 1 1 Councillors portfolio committees, audit
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committee, MFMA oversight committee, SCOPA Workshop council on national and provincial 1 1 frameworks for municipal SCOPA Mayoral Forum Number of 4 1 1 1 1 meetings Municipal Number of 12 3 3 3 3 Managers' meetings Forum CFO Forum Number of 12 3 3 3 3 meetings IDP managers Number of 12 3 3 3 3 To actively Forum meetings participate in HR Forum Number of 12 3 3 3 3 IGR meetings structures Disaster Number of 4 1 1 1 1 Management meetings Forum Communicator Number of 4 1 1 1 1 s Forum meetings Speakers Number of 4 1 1 1 1 Forum meetings Stakeholder Number of 4 1 1 1 1 meetings meetings Developmen Date Adoption 30/06/20 30/06/20 t of a Safety of Safety Plan 11 11 Plan. Number of 10 2 3 2 3 Corporat policing forum e Establishme established in Services nt of all nodal areas Community Number of All the All the All the All the All the Corporat Policing people trained members members members members members e Forum. in CPF of the of the of the of the of the Services CPF CPF CPF CPF CPF formed formed formed formed formed To develop, Assessment / Date of 2010/12/ - 2010/12/ - - All review and Documentation completion 31 31
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implement of policies, policies, procedures, procedures, by-laws and by-laws and sector plans sector plans Develop new % Compliance 70% - - - 70% All policies, procedures, by-laws and sector plans where necessary Review % Compliance 100% - - - 100% All existing policies, procedures, by-laws and sector plans where necessary Effectively % Compliance 100% - - - 100% All implement policies, procedures, by-laws and sector plans Develop Yes/No 1 1 HIV/AIDS To ensure strategy and quality mainstream healthcare HIV / AIDS services for programmes all Conduct Number of 4 1 1 1 1 communities workshop for Workshops . people living conducted with HIV / AIDS Identify Number of new 7 9 Corporat existing sporting codes e sporting developed Services codes and existing facilities within the municipality. Compliance Percentage of Corporat with all legal compliance e prescripts Services
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Effective Adopted Policy Coorpara functioning on functioning te Date of of of ward Services Adoption governance committees committees Operation Yes/No 1 1 Coorpara and te Maintanance Services Policy Disaster Yes Yes Coorpara Management te Plan Services
Financial Viability And Financial Management
5.2. Department of Technical Services
DEPARTMENTAL SCORECARD : TECNICAL SERVICES Year of the (2010 / 2011) IDP Baseline Wards IDP Performance Strategic Measurable (Previous Responsible Financial Indicator National KPA Measure/Indicator Demand Target Q1 Q2 Q3 Q4 Objective Objective/Output Year Section Implication No. (Unit of Measure) Actuals) Municipal Implementation of % Implemented All Transformation the National Municipal Turn and Institutional Municipal Around Development Turnaround Strategy Strategy
100 Households Number of 12284 -12284 100 25 25 25 25 Technical 2000000 6 To coordinate with access to Households Services Basic Service the provision electricity Delivery and of electricity , 1000 Households Number of 2339 -2339 1000 250 250 250 250 Technical 5000000 ALL Infrastructure water and with access to Households Services Development sanitation to sanitation community 0 Households with Number of 9244 -9244 0 Technical access to water Households Services
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0 Kilometres of Number of km 330 0 0 Technical tarred roads Services established 6 Kilometres of Number of km 330 40 6 1 2 1 2 Technical 12000000 7,2 gravel roads Services To ensure established equitable 500 Kilometres of Number of km 355 355 500 125 125 125 125 Technical 2000000 ALL services roads maintained Services delivery in all 3 New facilities Number of Facilities 54 40 3 1 1 1 Technical 15000000 5,7,&10 wards provided Services 2 Upgraded Number of Facilities 40 12 2 1 1 Technical 4000000 3, 8 facilities Services 500 New houses Number of Houses 13731 3076 1500 125 125 125 125 Technical 300000000 2,3,5,6,8,9&10 constructed Services New facilities Number of facilities Technical Community provided Services And Public Upgraded facilities Number of facilities Technical Facilities provided Services New houses Number of facilities Technical constructed Services Applications Number of Technical Human submitted to applications Services Settlements Department of submitted Human Settlements for approval/funding Ensure adherence 100 100 100 100 100 100 Technical To ensure to waste disposal % of complience Services optimal use bylaws and with the legislation and policies. harnessing of Develop Business 1 1 Technical Number of environmental Plans to source Services Business Plans resources funding for refuse Developed removal
Local Economic Ensure Projects plans and Number of All Technical Development accessibility target dates for all Technical Project Services to promote projects in place Included in the IDP good and available for governance all technical projects in the IDP.
Good To ensure Development of a Date of Adoption 30/06/011 30/06/011 Technical Governance, proper access policy about the Services Community to and management and
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Participation management control of and Ward of community community Committee facilities facilities Systems To utililise Job creation Number of jobs Technical labour through EPWP created Services intensive projects 12421 10631 137 77 60 programs through the use of EPWP
Financial Viability And Financial Management
5.3. Department of Financial Services DEPARTMENTAL SCORECARD: FINANCE Year of the (2010 / 2011) IDP
Baseline Wards IDP Performance Strategic Measurable (Previous Responsible Financial Indicator National KPA Measure/Indicator Demand Target Q1 Q2 Q3 Q4 Objective Objective/Output Year Section Implication No. (Unit of Measure) Actuals) To ensure Budget & effecient The frequency of Treasury Approved updated management of fixed assets and fixed assets Municipal municipal grants register register Transformation property updates and management Institutional Municipal Turn Implementation of % Implemented All Development Around the National Strategy Municipal Turnaround Strategy
Basic Service
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Delivery and Infrastructure Development
Support & 100% 100% 100% 100% 100% Budget & Local SCM policies in grow new Treasury Economic place and 100% compliance existing Development reviewed business
Conduct 10 10 10 N/A N/A 5 5 Budget & Attendance IDP/Budget Treasury register and Number of consultation programme for all roadshows public roadshows conducted meetings per conducted ward. Good To ensure the Number of Budget & Governance, development of Approved and Treasury Community Revision of and implemented Participation financial policies implementation policies and and Ward and procedures in of effective procedures with Committee place policies accompanying Systems council resolutions 4. Create an Internal Audits of No. of internal 4 1 1 1 1 Budget & efficient, services Audits of services Treasury effective and undertaken undertaken accountable administration
Cash collected R value of revenue 200 000 Budget & from customers collected Treasury Revenue Enhancement Amount R value of invoices 555 231 Budget & invoiced/billed to raised Treasury Financial customers Viability And Debt service R value 400 000 Budget & Financial payments Treasury Management Total revenue R value R 15 488 Budget & Financial received from 719 Treasury management grants and subsidies Total of grants Percentage spent R 9 293 Budget & and subsidies 231 Treasury spent
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Total operating R value R 27 308 Budget & budget 909 Treasury
Total Salaries and R value R 8 730 Budget & Wages budget 478 Treasury (including Budgeting and benefits) reporting Oversight Report Yes/No 1 1 Budget & Treasury
Compliance with Percentage 100% 100% 100% 100% 100% Budget & MFMA compliance Treasury requirements Total operating R value R 16 385 Budget & expenditure 345 Treasury Expenditure control SCM Policy Date review of 2011/06/30 N/A N/A N/A 2011/06/30 Budget & SCM policy Treasury
To ensure the Revision of Date review of 2011/06/30 N/A N/A N/A 2011/06/30 Budget & development of financial policies policies Treasury the and procedures in municipality place into a financially viable institution Collection of Percentage 25% 25% 25% 25% 25% Budget & municipal collection Treasury property rates Development of Date adoption of 2011/06/30 N/A N/A N/A 2011/06/30 Budget & an asset Policy Treasury management plan and policy
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5.4. Department of Development Planning & LED ORGANISATIONAL SCORECARD FOR YEAR 1 OF THE IDP Year of the (2010 / 2011) IDP Baseline Wards IDP Performance Strategic Measurable (Previous Responsible Financial Indicator National KPA Measure/Indicator Objective Objective/Output Year Department Implications No. (Unit of Measure) Demand Actuals) Target Q1 Q2 Q3 Q4 Municipal Municipal Implementation of Transformation Turn Around the National and Strategy Municipal % Implemented All Institutional Turnaround Development Strategy 100 Develop IDP for 5 Date of adoption Economic year term Development commencing & Planning 2011/12 2010/06/29 2011/06/30 - - - 2011/06/30 To ensure Review of Spatial Date of approval Economic effective Development Development Integrated Framework Yes 2011/06/30 - - - 2011/06/30 & Planning Development Disaster Yes/No Corporate Planning Management Plan Yes 2011/06/30 - - - 2011/06/30 Services Environmental Yes/No Economic Management Plan Development Yes Yes n/a n/a n/a n/a & Planning Review of OPMS Date of approval Economic framework Development Yes 2011/06/30 - - - 2011/06/30 & Planning S57 Performance Number of Economic Agreements agreements Development 4 4 - - - & Planning Annual Date Economic Performance Development Report 2009/10 & Planning Performance (submit to AG) 2010/08/31 2010/08/31 - - - Management Draft Annual Date Office of MM Systems Report - 2009/10 2010/11/30 - 2010/11/30 - - Annual Report Date tabled Office of MM Tabled in Council 2011/01/31 - - 2011/01/31 - Oversight Report Date adopted 2011/03/31 - - 2011/03/31 - Office of MM Quarterly Date Economic performance Development reports prepared & Planning within 30 days of quarter end Quarterly 2010/07/31 2010/10/31 2011/01/31 2011/04/30
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Review and Economic Spatial update Spatial Date Review Development Development 31/12/2010 N/A 31/12/2010 N/A N/A Development Adoption & Planning Framework Framework, Disaster Economic Management Development Plan & Environmental & Planning Yes Environmental Management Plan Management Plan. Develop a Economic Land Use Land Use Development Management Date adoption 31/12/2010 N/A 31/12/2010 N/A N/A Management & Planning System System
Basic Service Delivery and Infrastructure Development
Local Implement Food Number of Economic Economic Security programmes Development Development programmes 2 2 2 2 2 & Planning Training of Number of Economic Emerging farmers trained Development Farmers 5 - 2 3 - & Planning Land Reform Number of Land Economic post-settlement reform projects Development To ensure the support (optimal & Planning development operational) 3 3 3 3 3 of the Commercialisation No of Economic agricultural of Community commercialised Development sector. Gardens community & Planning gardens 2 - - - 2 Facilitate No of Economic partnerships partnerships Development between established & Planning emerging and established farmers 2 - - - 2 Continuous No. Of Economic engagement of engagements Development To facilitate Amakhosi in held with & Planning access to relation to Land Amakhosi land. development matters 4 1 1 1 1
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Monitor and No of gazetted Economic support Land claims as and as and as and as and as and Development settlement of applications when when when when when & Planning Land claims faciliated received received received received received Accelerate speed No of PTO's Economic of obtaining obtained in 6 as and as and as and as and as and Development Permission To months when when when when when & Planning Occupy (PTO) received received received received received Unlock bottle- Review Dududu Economic necks for Dududu township Development Township establishment & Planning establishment framework 2011/06/30 - - - 2011/06/30
Ensure No of projects / Economic implementation of programmes Development Tourism implemented & Planning Development To promote projects in tourism Vulamehlo by development. UGU South Coast Tourism 2 - - - 2 Package Anchor No business 2 Economic Tourism Projects plans developed Business Development Plan 2 N/A N/A N/A 2 & Planning Promote Tourism No of Tourism Economic Awareness Awareness Development events held 2 - 1 - 1 & Planning Implement No of Economic Vulamehlo Trade recommendations Development Centre feasibility implemented & Planning study recommendations 1 - - - 1 Facilitate No of Co-ops & business SMME's that Economic opportunities for have access to Development Stimulate the SMME's and Co- markets as and as and as and as and as and & Planning second ops from Public when when when when when economy. Sector received received received received received Provide business No of Co-ops & support SMME's assisted Economic development as and as and as and as and as and Development assistance to Co- when when when when when & Planning ops and SMME's received received received received received Craft development No of crafters Economic assisted Development 10 10 10 10 10 & Planning
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Implement LED No of Economic turn around implemented Development strategy projects from & Planning recommendations strategy 5 - - - 5 Revive the peanut Date of Economic butter project implementation Development To ensure the 2010/12/31 - 2010/12/31 - - & Planning creation of Mainstreaming of No of EPWP jobs economic Technical EPWP principles created growth or job Economic during the opportunities. 12421 10631 137 77 60 Development implementation of & Planning infrastructure projects Working for Water No of people Economic projects employed Development 10 10 10 10 10 & Planning
Good To ensure IDP/Budget Number of 4 Governance, good Roadshows roadshows 6 8 4 Community governance IDP Number of 1 Participation and Representative meetings and Ward enhancement Forums Committee of Community Systems Participation. 4 4 1 1 1
Financial Viability and Financial Management
SDBIP 2010 / 2011 Page 24 of 36
5. Organisational Scorecard
VULAMEHLO MUNICIPALITY ORGANISATIONAL SCORECARD 2010-11 IDP Performance Baseline Responsib Finan Indi Measurable Year of IDP2010/2011 National Strategic Measure / Dema 2009/20 Backl le cial Comment cato Objective/Outp Wards KPA Objective Indicator (Unit nd 10 og Departmen Implic s r ut of Measure) Actuals t ation No. Target Q1 Q2 Q3 Q4 Municipal To provide Review and Date of n/a Corporate Transform effective Support adopt adoption 2011/06/3 2011/06/ Services Approved
ation and Services to Organogram 2010/05/ 0 30 before 1 Institutiona enable the 2011/12 25 July l municipality to Levels of black Number of 4 Corporate Developme deliver in line staff employed black staff 4 4 4 4 4 Services nt with the relevant in management legislation Women Number of 20 26 0 Corporate employed by women Services 26 26 26 26 26 the municipality Youth Number of 20 31 0 Corporate employed by youth Services 31 31 31 31 31 the municipality People with Number of 0 Corporate disabilities staff Services employed by 2 0 0 0 2 the municipality Workplace Yes/No Yes Corporate Yes n/a n/a n/a n/a Skills Plan Services Budget Spent Percentage 1% 1.00% Corporate on Workplace Spent 1.00% 0.25% 0.50% 0.75% 1.00% Services Skills Plan Prepare a clear Yes/No Yes Corporate and effective Services recruitment and Yes n/a n/a n/a n/a retention strategy To provide Review and Date of Yes Corporate effective approve approval 2011/09/3 2011/09/ Services Auxiliary telephone 0 30 - - - Services to the policy Municipality. Develop and Date of No Corporate adopt a approval 2011/09/3 2011/09/ Services stationery 0 30 - - - policy Develop and Date of No Corporate 2011/09/3 2011/09/ adopt a approval Services 0 30 - - - catering policy
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Develop and Date of No Corporate 2010/12/3 2010/12/ adopt a approval Services 1 - 31 - - security plan Implement an Date of No Corporate effective implementatio Services 2010/12/3 2010/12/ document n 1 - 31 - - management system Review of fleet Date of review Yes Corporate 2011/03/3 2011/03/3 management Services 1 - - 1 - policy To provide Provision of Notice of 7 days 7 days 7 days 7 days 7 days Corporate effective secretarial meeting prior to prior to prior to prior to prior to Services Administration services (agenda) meeting meeting meeting meeting meeting Services to the Turnaround Corporate 10 days 10 days 10 days 10 days 10 days municipality time for Services after after after after after Minutes of meeting meeting meeting meeting meeting meeting Batho Pele Surveys Number of All 4 1 1 1 1 Principles conducted surveys To ensure Develop IDP for Date of 2010/06/ Economic effective 5 year term adoption 29 2011/06/3 2011/06/ Developm Integrated commencing 0 - - - 30 ent & Development 2011/12 Planning Planning Review of Date of Yes Economic Spatial approval 2011/06/3 2011/06/ Developm Development 0 - - - 30 ent & Framework Planning Disaster Yes/No Yes Corporate 2011/06/3 2011/06/ Management Services 0 - - - 30 Plan Approved Mid- Yes Yes n/a n/a n/a n/a Budget & Term Treasury Expenditure Framework Environmental Yes/No Yes Economic Management Developm Yes n/a n/a n/a n/a Plan ent & Planning Municipal Performance Review of Date of Yes Economic Transform Management OPMS approval 2011/06/3 2011/06/ Developm ation and Systems framework 0 - - - 30 ent & Institutiona Planning l S57 Number of Economic Developme Performance agreements Developm 4 4 nt Agreements - - - ent & Planning Annual Date Economic Performance 2010/08/3 2010/08/ Developm Report 2009/10 1 31 - - - ent & (submit to AG) Planning Draft Annual Date 2010/11/3 2010/11/ Office of Report - 0 - 30 - - MM
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2009/10 Annual Report Date tabled Office of 2011/01/3 2011/01/3 Tabled in MM 1 - - 1 - Council Oversight Date adopted 2011/03/3 2011/03/3 Office of Report 1 - - 1 - MM Quarterly Date Economic performance Developm reports 2010/07/ 2010/10/ 2011/01/3 2011/04/ ent & Quarterly prepared within 31 31 1 30 Planning 30 days of quarter end Municipal Turn Implementation % All Around Strategy of the National Implemented
Municipal 100% 100% - - Turnaround Strategy To provide Review and Yes/No Yes Corporate effective adopt 2011/03/3 2011/03/3 Services communication Communication 1 - - 1 - solutions Strategy IT System IT Strategy Yes/No Corporate 1 1 - - - Services Development of % 0000Corporate the Functionality Services municipality website Basic Access to Water Households Number of 12745 0 Technical Service (If applicable) with access to Households Services Delivery basic water and New Water Number of new Technical Infrastruct Connections connections Services ure Access to Households Number of 12745 1000 250 250 250 250 Technical 50000 ALL Developme Sanitation (If with access to Households Services 00 nt applicable) basic sanitation New sanitation Number of new Technical connections connections Services Access To Households Number of 12745 100 25 25 25 25 Technical 20000 6 Electricity (If with access to Households Services 00 applicable) electricity New Electrical Number of new Technical Connections connections Services Access to Solid Households Number of Technical Waste (If with access to Households Services applicable) waste disposal services New Number of new Technical households households Services with access to weekly waste disposal services Free Basic Households Number of 12421 8817 Technical
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Services with access to Households Services free basic water Households Number of 12421 2860 3000 750 750 750 750 Technical with access to Households Services free basic sanitation Households Number of 12421 73 12255 As per As per As per As per As per Technical with access to Households the no. of the no. the no. the no. of the no. Services free electricity people of of people of who people people who people make who who make who rquests make make rquests make rquests rquests rquests Access to roads Kilometres of Number of km 330 0 330 0 Technical tarred roads Services established Kilometres of Number of km 330 81 249 9 2 2 2 3 Technical 12000 7,2 gravel roads Services 000 established Kilometres of Number of km 355 355 0 360 90 90 90 90 Technical 20000 ALL roads Services 00 maintained Community And New facilities Number of 54 40 14 5 2 3 Technical 15000 5,7,&1 Public Facilities provided facilities Services & 000 0 Corporate Upgraded Number of 40 12 28 Technical 40000 3, 8 facilities facilities Services & 00 provided Corporate Human New houses Number of 12745 3276 9469 20 5 5 5 5 Technical 30000 2,3,5, Settlements constructed facilities Services & 0000 6,8,9& Corporate 10 Applications Number of 4 4Technical submitted to applications Services Department of submitted Human Settlements for approval/fundin g Managing Health Review and Date Corporate 2010/12/3 2010/12/ Issues adopt HIV and Yes Services 1 - 31 AIDS Plan Safe and Secure Establish Date No Corporate 2011/06/3 2011/06/ environment Community Services 0 - - - 30 Safety Forum Develop and Date No Corporate adopt 2011/06/3 2011/06/ Services Emergency 0 - - - 30 Response Plan Local To ensure the Implement Number of Economic one home Economic development of Food Security programmes Developm one Developme the agricultural programmes 2 2 2 2 2 ent & garden, nt sector. Planning communit y gardens
SDBIP 2010 / 2011 Page 28 of 36
Training of Number of Economic Emerging farmers Developm 5 2 3 Farmers trained - - ent & Planning Land Reform Number of Economic post-settlement Land reform Developm support projects 3 3 3 3 3 ent & (optimal Planning operational) Commercialisat No of Economic ion of commercialise Developm 2 2 Community d community - - - ent & Gardens gardens Planning Facilitate No of Economic partnerships partnerships Developm between established ent & 2 2 emerging and - - - Planning established farmers To facilitate Continuous No. Of Economic access to land. engagement of engagements Developm Amakhosi in held with ent & 4 1 1 1 1 relation to Land Amakhosi Planning development matters Unlock bottle- Review Economic necks for Dududu Developm 2011/06/3 2011/06/ Dududu township ent & 0 - - - 30 Township establishment Planning establishment framework To promote Package No business Economic tourism Anchor plans Developm 2 2 development. Tourism developed - - - ent & Projects Planning Ensure No of projects / Economic implementation programmes Developm of Tourism implemented ent & Development Planning 2 2 projects in - - - Vulamehlo by UGU South Coast Tourism Promote No of Tourism Economic Tourism Awareness Developm 2 1 1 Awareness events held - - ent & Planning Stimulate the Implement No of Economic second Vulamehlo recommendati Developm economy. Trade Centre ons ent & 1 1 feasibility study implemented - - - Planning recommendatio ns Craft No of crafters 10 10 10 10 10 Economic
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development assisted Developm ent & Planning To ensure the Implement LED No of Economic creation of turn around implemented Developm
economic strategy projects from 5 5 ent & Peanut - - - growth or job recommendatio strategy Planning butter opportunities. ns project Revive the Date of Economic peanut butter implementatio 2010/12/3 2010/12/ Developm project n 1 - 31 - - ent & Planning Mainstreaming Economic of EPWP Developm principles ent & during the No of EPWP Planning 12421 10631 137 77 60 implementation jobs created of infrastructure projects Working for No of people Economic Water projects employed Developm 10 10 10 10 10 ent & Planning Good To ensure good IDP/Budget Number of 6 All 8 4 4 Governanc governance and Roadshows roadshows e, enhancement of Mayoral Number of 4 Corporate 4 4 Communit Community Izimbizo Izimbizos Services y Participation. IDP Number of Economic Participatio Representative meetings Developm 4 1 1 1 1 n and Ward Forums ent & Committee Planning Systems Newsletter Number of Corporate produced newsletters Services quarterly in 4 1 1 1 1 both IsiZulu and English To actively Mayoral Forum Number of Corporate 4 1 1 1 1 participate in meetings Services IGR structures Municipal Number of Corporate Managers' meetings 12 3 3 3 3 Services Forum CFO Forum Number of Corporate 12 3 3 3 3 meetings Services IDP managers Number of Corporate 12 3 3 3 3 Forum meetings Services HR Forum Number of Corporate 12 3 3 3 3 meetings Services Disaster Number of Corporate Management meetings 4 1 1 1 1 Services Forum Communicator Number of Corporate 4 1 1 1 1 s Forum meetings Services
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Speakers Number of Corporate 4 1 1 1 1 Forum meetings Services Stakeholder Stakeholder Number of Office of 4 1 1 1 1 Liaison meetings meetings MM To develop, Assessment / Date of All review and Documentation completion implement of policies, 2010/12/3 2010/12/ policies, procedures, by- 1 - 31 - - procedures, by- laws and sector laws and sector plans plans Develop new % Compliance All policies, procedures, by- 70% 70% laws and sector - - - plans where necessary Review existing % Compliance All policies, procedures, by- 100% 100% laws and sector - - - plans where necessary Effectively % Compliance All implement policies, 100% 100% procedures, by- - - - laws and sector plans Deepening of Functioning Number of 100 Corporate 120 30 30 30 30 democracy by ward meetings Services councillors in committees Number of 10 Corporate their wards. ward 10 10 10 10 10 Services committees Adopted policy Yes Corporate on ward Yes n/a n/a n/a n/a Services committees To ensure a Financial Audit Yes/No Office of Yes n/a n/a n/a n/a functional Committee MM Internal Audit Performance Yes/No Office of Function Audit Yes n/a n/a n/a n/a MM Committee Implementation % Office of of Implemented MM recommendatio 80% 80% 80% 80% 80% ns from internal audit reports Risk risk profile Date of 2010/08/3 2010/08/ Office of
of municipality approval 1 31 MM Anti-Corruption Anti Corruption Date of Yes Office of 2010/09/3 2010/09/ Strategy Strategy/Fraud approval MM 0 30 Prevention Plan To ensure Operation and Yes/No 1 1 access and Maintanance
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management of Policy Community Facilities To ensure the Establishment Number of Corporate development of of Community policing forum Services 10 2 3 2 3 a safety and Policing Forum. established in security network all nodal areas that improves Training of CPF Number of All the All the All the All the Corporate public access to people trained member member members member Services policing in CPF s of the s of the of the s of the CPF CPF CPF CPF formed formed formed formed To ensure Develop Yes/No Corporate quality HIV/AIDS Services healthcare strategy and 1 1 services for all mainstream HIV communities. / AIDS programmes Conduct Number of Corporate workshop for Workshops Services 4 1 1 1 1 people living conducted with HIV / AIDS To ensure Identify Number of new 7 Corporate access to a existing sporting codes Services Maintain Maintain Maintain Maintain variety of sporting codes developed current current current current Sporting Codes and existing 9 status status status status and Recreational facilities within qou qou qou qou Activities the municipality Financial To maximise the Cash collected R value of Budget & 50 50 50 Viability Revenue from customers revenue 200 000 50 Treasury 000.00 000.00 000.00 and collections of collected 000.00 Financial the municipality Amount R value of Budget & 138 Manageme invoiced/billed invoices raised 555 231 138 138 138 Treasury 807.75 nt to customers 807.75 807.75 807.75 Review of Date of review Budget & 2011/06/3 tariffs 2011/12 40 Treasury 0 - - - 724.00 Review of rates Date of review Budget & 2011/06/3 policy 40 Treasury 0 - - - 724.00 Review of Date of review 2011/06/3 Budget & credit control 40 0 - - - Treasury policy 724.00 To enhance Debt service R value Budget & 82 82 82 Financial payments 330 000 82 Treasury 500.00 500.00 500.00 management 500.00 Total revenue R value Budget & 3 3 3 received from R 15 488 3 872 Treasury 872 872 872 grants and 719 179.70 179.70 179.70 179.70 subsidies Total of grants Percentage Budget & 60% and subsidies spent Treasury
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spent Budgeting and Total operating R value 6 Budget & R 27 308 6 827 6 827 6 827 reporting budget 827 Treasury 909 227.00 227.00 227.00 227.00 Total Salaries R value Budget & and Wages 2 2 2 Treasury R 8 730 2 182 budget 182 182 182 478 619.50 (including 619.50 619.50 619.50 benefits) Adopt 2011/12 Date Budget & 2011/05/3 2011/05/ municipal Treasury 1 - - - 31 budget SDBIP for Date Office of 2011/12 the MM / approved by Economic 28 days 28 days Mayor 28 days - - - Developm after approval ent & of Budget Planning Table mid-year Date Budget & budget and Treasury / performance 2011/01/2 2011/01/2 Economic report 5 - - 5 - Developm ent & Planning Table 2010/11 Date Budget & 2011/01/3 2011/01/3 adjustment Treasury 1 - - 1 - budget Budget process Date 2010/08/3 2010/08/ Budget & plan 2011/12 1 31 - - - Treasury Monthly report Date Budget & submitted to Treasury mayor within 10 10 days 10 days 10 days 10 days 10 days working days after month end Quarterly Date Budget & reports to Treasury Mayor within 30 30 days 30 days 30 days 30 days 30 days days of the quarter end. Monthly report Number of Budget & submitted to reports Treasury 12 3 3 3 3 Provincial submitted Treasury Compile and Date Budget & submit Annual Treasury Financial 2010/08/3 2010/08/ Statements to 1 31 - - - the Auditor General Compliance Percentage Budget & with MFMA compliance 90% 90% 90% 90% 90% Treasury requirements To ensure Total operating R value R 16 385 R 409 R 409 R 409 R 409 Budget &
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effective expenditure 345 336 336 336 336 Treasury Expenditure Maintain assets Number of Budget & 12 3 3 3 3 control register updates Treasury Development of Date Budget & an asset Treasury 40724 0 0 0 40724 management plan and policy To ensure SCM Policy Y/N 2011/06/3 2011/06/ Budget & compliance to reviewed 0 - - - 30 Treasury SCM prescripts Compliance % compliance Budget & with SCM 100% 100% 100% 100% 100% Treasury regulations To ensure the Revision of Date of review Budget & development of financial Treasury 2011/06/3 2011/06/ the municipality policies and 0 - - - 30 into a financially procedures in viable institution place Collection of Percentage Budget & municipal compliance 25% 25% 25% 25% 25% Treasury property rates Ensure effective Obtain Audit opinion All financial unqualified management Audit report Unqualifi Unqualifi systems in ed ed achievement of an unqualified audit report
SDBIP 2010 / 2011 Page 34 of 36
6. Three-Year Detailed Capital Works Plan
THREE YEAR CAPITAL WORKS PLAN
YEAR 1 WARD NAME OF PROJECT EXTENT Q1 Q2 Q3 Q4 Total Jul – Sep Oct – Dec Jan – Mar Apr – Jun 7 Khakhama / Ntontonto 822 509 - 80 822 509 - 80 822 509 - 80 822 509 - 80 3 290 032 - 20 1 ST Theresa Road 50 000 - 00 50 000 - 00 50 000 - 00 50 000 - 00 200 000 - 00 2 Fakazi Sportfield 850 652 - 70 850 652 - 70 850 652 - 70 850 652 - 70 3 402 610 - 80 2 A875 Road 498 000 - 00 498 000 - 00 498 000 - 00 498 000 - 00 1 992 000 - 00
TOTAL 2 221 162 - 50 2 221 162 - 50 2 221 162 - 50 2 221 162 - 50 8 884 643 - 00
THREE YEAR CAPITAL WORKS PLAN
TOTAL TOTAL WARD NAME OF PROJECT EXTENT YEAR 2 YEAR 3 R R 2 Fakazi Sportfield 597 389 - 20
TOTAL 597 389 - 20
SDBIP 2010 / 2011 Page 35 of 36
7. Conclusion The SDBIP can be summed up as being the operational plan for the municipality in the sense that it translates IDP and PMS into daily business activities. It is clear from the above how vital it is to link the IDP, budget, SDBIP and PMS as they complement each other.
The municipality set the above targets for the 2010 / 2011 financial year and shall measure itself based on the above targets. This will act as a monitoring tool and an early indicator of any underperformance. It will be reviewed quarterly.
Page 36 of 36 CHAPTER FIVE REPORT OF THE AUDITOR- GENERAL CHAPTER SIX REPORT OF THE AUDIT COMMITTEE CHAPTER SEVEN ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 2011.