Public Hearing & Regular Business Meeting (Wednesday, July 14, 2021) Generated by Tresa Callabrizzi on Wednesday, July 14, 2021
1. Public Hearing.
Information, Procedural, Reports: A. Call to Order: 6:oo p.m.
Procedural: B. Roll Call.
John Williams, Robert Ethridge, Chris Isabel all present.
Marty Hudecek, Shanee Page absent.
Procedural: C. Pledge of Allegiance.
Discussion, Information: D. Budget.
LeAnn Burns addressed the board in regard to the attached expenditure budget.
Discussion, Information: E. Altar Valley Online Academy
Julie Waters presented and discussed the attached information to the public and Governing Board.
AVSD would partner with Edgenuity to provide an online option for 4th through 8th grade students in the district. Instruction and grading would be provided through this partner company. AVSD will provide chromebooks and mobile hotspots for these students, they will also be encouraged to participate in extracurricular activities within the district.
Cara from Edgenuity attended the meeting virtually to answer questions.
C.Isabel: What is expected response time when there is an issue. Cara: There is a 24-hour communication policy. On demand tutors will be available later into the evening and some Saturday hours. C:Isabel: What does the transition look like if a student stops online to go back to in person schooling? Cara: The contact is very rigorous, so it would depend on how diligent the student has been. A student who has fallen behind will of course be behind when they transition. There are alerts that are sent out when students fall below mastery or fall behind in classwork. L. Regalado: Will the attendance requirements be the same? J. Waters: The attendance specialist will log in and be able to see when and how much time the student attended class for, so that they are held to the same standard. R. Ethridge: What happens if a student drops out of the online in regard to the tuition fees. Cara: There is a grace period through Mohave that allows the student to change as long as it is done in under 2 weeks. J. Williams: Will students follow the same breaks and calendar? Cara: Yes we will follow the district calendar.
Dr. Dumon: The good news is that this has been approved for us by The State, if this is approved the principals will contact families we know are interested next week. This will be funded out of the ESSER grant.
R. Ethridge: What about families that need student meals? D.Dumon: We would definitely make that happen.
Action: E. Public Hearing Adjourned : 7:07 p.m.
2. Opening of Meeting:
Information, Procedural, Reports: A. Call to Order: 7:07 p.m.
Action: B. Approval of the Agenda.
Recommended action: R. Ethridge "I move to approve the agenda"
2nd: C. Isabel.
Approved by all present.
Action, Minutes: C. Approval of Minutes.
Recommended Action: R. Ehtridge "I move to approve the minutes from The June 9,2021, Public Hearing and Regular Board Meeting."
2nd:C. Isabel.
Approved by all present.
3. Superintendent's Report.
Information: A. Superintendent Dr. David Dumon will provide an update on Altar Valleys Events and Activities.
Dr. Dumon presented the attached updates to the board.
Welcome, Lillian Regalado, who will now be joining us in district office as out new payroll and benefits.
4. Break: 7:13 p.m — 7:20 p.m.
5. Call to the Public: None.
Procedural: A. Open Call to the Public
6. Governing Board Reports.
C Isabel: I attended the mission and vision meeting, and it was a lot of fun.
R. Ethridge: FWHS graduation was a blast, it was great to hug and see our former students graduate.
J. Williams: I attended the different performances for STEM camp, they were great. Claudia does an excellent job in just 3 weeks. I am looking forward to the law conference, this will be the first time ASBA is together as a group. I am pleased to report that my phone has received zero rings, so it appears that everyone is happy. Kudos to everyone at STEM camp and I hope it helps with the summer slide.
Information, Reports: A. Governing Board Reports
7. Consent Agenda.
Action (Consent): A. Approval of the Consent Agenda.
Recommended Action: Administrative recommendation to approve -R. Ethridge "I move to approve the Consent Agenda."
2nd: C. Isabel
Approved by all present.
Action (Consent): B. Ratification of Vouchers: Expense Vouchers #1041-1042; Payroll Vouchers#127-128
Action (Consent): C. Student Activities Financial Report
Discussion, Information: D. Business and Finance: Financials June
Action (Consent): E. Donations Report
Action (Consent): F. Personnel Actions
Action (Consent): G. Federal Programs Specialist Job Description & Rate of Pay
Action (Consent): H. Open Enrollment
Action (Consent): I. Tuition Reimbursement
Action (Consent): J. 2021-2022 Use of Technology Resources in Instruction Agreement
Action (Consent): K. 2021-2022 AVSD Organizational Chart
Action (Consent): L. Intergovernmental Agreement Between Vail Unified/AZEDS OUTREACH PROGRAM and Altar Valley School District
8. Action Items.
Action, Discussion, Information: A. 2021-2022 Budget.
D. Dumon: We had our public meeting and I would recommend that we approve it as presented.
Recommended Action: R. Ehtridge "I move to approve the 2021-22 Budget"
2nd: C.Isabel.
Approved by all present
Action: B. Altar Valley Online Academy
Recommended Action: R.Ethridge "I move to Approve the Altar Valley Online Academy"
2nd: C.Isabel
Approved by all present.
Action: C. 2021 – 2022 Stipends and Extracurricular Rate of Pay.
D.Dumon: This is for the most part identical from last year to this year.
Recommended Action: R. Ethridge"I move to approve the 2021-2022 Stipends and Extracurricular Rate of Pay as presented"
2nd: C.Isabel
Approved by all present.
Action, Discussion, Information: D. Altar Valley School District Facility Use Handbook.
D.Dumon: One change noted that we will be sending information to the day care in regard to filed trips and busing.
Recommended Action: R.Ethridge "I move to approve the Altar Valley School District Facility Use Handbook"
2nd: C.Isabel.
Approved by all present.
Action (Consent): E. 2021 – 2022 Sole Source list and Cooperatives.
D.Dumon: All of these items are a roll-over from last year with a couple additions. C.Isabel: Is this checked by the auditors? L.Burns: Yes it is, when it's over 10,000 the sole source helps speed the process along.
Recommended Action: R.Ethridge "I move to Approve the Sole Source list and Cooperatives"
2nd: C.Isabel.
Approved by all present.
9. Information and Discussion Items.
Discussion, Information: A. Mitigation Plan 2021-2022.
D.Dumon: Documents given to the board and displayed on screen. Masks are now optional, other protocols like hand washing stations and plexiglass will stay in place.
R.Ethridge: What about DC, San Diego and Mt. Lemmon trips? D. Dumon: These are being discussed as 4th grade no longer moves on to the middle school campus, as well as some other changes to staff sponsors. We are looking for a more equitable trip for the 8th grade so that all can attend. Mrs. Camp and I will be speaking about these.
Discussion, Information: B. Business Consulting Services
Attached quotes for C. Yrigolla and L. Burns who are business office vendors.
Discussion, Information, Reports: D. School and Department Updates
Attached updates presented to the board.
10. Information and Discussion Items.
Discussion, Information: A. Upcoming Events
List of events attached and given to the board.
Due to the law Conference conflict the September board meeting will be moved to the first of the month.
Information: B. Requests for Future Agenda Items.
None at this time.
11. Adjournment.
Information: A. Next Regular Board Meeting August 11, 2021, at 6:00 PM in the Professional Development Room at Altar Valley Middle School.
Action: B. Meeting Adjourned: 7:53 p.m.