“Implementation of Urban Improvement Measures and Mass Media Engagement”
REQUEST FOR PROPOSAL
September 2020
Issued by: Basti Development Authority, Gandhi Kala Bhawan, Fawara Tiraha, Kachahari, Basti, Uttar Pradesh-272001
1 | P a g e RFP for Implementation of Urban Improvement Measures and Mass Media Engagement in Basti, Uttar Pradesh
Disclaimer
This Request for Proposal (RFP) Document for “Implementation of Urban Improvement Measures and Mass Media Engagement in Basti, Uttar Pradesh” contains information about the project intended for development. While all efforts have been made to ensure the accuracy of information contained in this RFP Document, this Document does not purport to contain all the information required by the Applicants. The Applicants should conduct their own independent assessment, investigation and analysis and should check the reliability, accuracy and completeness of the information at their end and obtain independent advice from relevant sources as required before submission of their bids. Basti Development Authority (BDA) or any of its employees or advisors shall incur no liability under any law, statute, rules or regulations as to the accuracy or completeness of the RFP Document. Basti Development Authority reserves the right to change any or all conditions/information set in this RFP Document by way of revision, deletion, updating or annulment through issuance of appropriate Addendum as Basti Development Authority may deem fit without assigning any reason thereof. Basti Development Authority reserves the right to accept or reject any or all applications without giving any reasons thereof. Basti Development Authority will not entertain or be liable for any claim for costs and expenses in relation to the preparation of the bid applications to be submitted in terms of this RFP Document.
Implementation of Urban Improvement Measures and Mass Media Engagement in Basti, Uttar Pradesh Request for Proposal Table of Content Section 1: Introduction Section 2: Instructions to Bidders Section 3: Scope of Work Section 4: Instructions to Bidders for Preparing Technical Proposal Section 5: Financial Proposal Submission Form Section 6: BOQ
Page 1 of 14 Implementation of Urban Improvement Measures and Mass Media Engagement in Basti, Uttar Pradesh Request for Proposal 1.
2. Introduction
2.1. Solicitation Intent Request for Proposal (RFP) for the purpose of selecting an eligible firm/ company working in planning/ architecture/ civil works for Implementation of Urban Improvement Measures and Mass Media Engagement in Basti, Uttar Pradesh.
2.2. Schedule for Bid Submission TABLE 1 NOTICE INVITING TENDER Tendering Document Number BDA/…………………………… Name of the Work Implementation of Urban Improvement Measures and Mass Media Engagement in Basti, Uttar Pradesh Brief Scope of Work Place making type development of 100 m road stretch of Gandhi Road in Pakke Bazaar in Basti (Between Company Bagh Chauraha and Bus Stand Chauraha) Period of Project Completion 2 months Bid document cost Rs. 500/- (Rs. Five Hundred Only) Earnest Money Deposit Rs 20,000 (Rupees twenty thousand only) About the Tender Two bid system with Financial bid to be opened after successful evaluation of Technical bid Tender Start Date and Time 10.10.2020 by 10:00 hrs Submission of Tender End Date and Time 15.10.2020 by 15:00 hrs Date and Time of opening of Technical bid 15.10.2020 by 15:30 hrs Date and Time of opening of Financial bid To be intimated to successful bidders Validity of Offer 90 days For enquiry please address to: Executive Engineer, Basti Development Authority, Gandhi Kala Bhawan, Fawara Tiraha, Kachahari, Basti, Uttar Pradesh-272001 Phone: +91-8795558822 Email: [email protected]
Page 2 of 14 Implementation of Urban Improvement Measures and Mass Media Engagement in Basti, Uttar Pradesh Request for Proposal 3. Instructions to Bidders
3.1. General Detailed scope of the project has been described in the Terms of Reference in Section 3 of this document. The Basti Development Authority (BDA) will select the eligible firm/ company, meeting basic eligibility criteria as mentioned in Section 4 of this document and in accordance with the method of selection specified. The start of contract shall be reckoned from 7 days after the issue of Letter of Award The time-period envisaged for the project completion is 2 months from receiving the Letter of Award. Submissions with insufficient or incomplete information and which do not strictly comply with the stipulations given above, are liable for rejection. The Bidders shall submit their Technical and Financial bids in separate envelope which needs to be placed in an another larger envelope. The inner envelopes shall contains the bids names on the envelop in bold letters with Bidders name, address, mail ID and contact number(s) while the outer envelope shall contain the name of the Project in All the envelopes shall contain the bold letters with Bidders name, address, mail ID and contact number(s). The Bidders shall submit their Bids in hard copy which shall reach to the Authority on or before the submission end date and time at the address as mentioned in the NIT. The Bidders are required to quote strictly as per terms and conditions, specifications, standards given in the tender documents and not to stipulate any deviations. If any discrepancy is noticed in the bid documents the tender shall become invalid. Bidders should familiarize themselves with Local conditions and take them into account in preparing their Proposals. To obtain first-hand information on the Assignment/job and Local conditions, the Bidder is expected to examine all instructions, forms, terms and conditions and technical specifications in the bidding documents. Bidders shall bear all costs associated with the preparation and submission of their proposals. The Employer is not bound to accept any proposal and reserves the right to annul the selection process at any time prior to Contract award, without thereby incurring any liability to the Bidders. Basti Development Authority may, at its discretion, extend the deadline for the submission of proposals.
Page 3 of 14 Implementation of Urban Improvement Measures and Mass Media Engagement in Basti, Uttar Pradesh Request for Proposal 3.2. Preparation of Proposals The proposal shall be written in English only. The proposal shall contain the following information as described below: In preparing the Technical and Financial Proposal, Bidders are expected to consider the requirements and conditions of the RFP documents. It is assumed that the Financial Proposal shall include GST and all the other taxes, if any. Price shall be entered against each item in the Bill of Quantities mentioned in Section 6. The cost of item against which the contractor has failed to enter a rate or price or any information left blank shall be treated as ‘nil’ and no payment shall be made for the quantities executed for items against which rate has not been quoted by the Bidders. Any correction in mismatch in calculation at later stages is not allowed and bid will be considered invalid. Rates should be The financial bid approved by the client and shown in the agreement is fixed and shall not be increased under any circumstances, unless and otherwise there is an addition in the scope of work. Conditional Tenders/bids shall not be accepted.
3.3. Rejection of Bids Basti Development Authority reserves the right to accept or reject all or any of the bids without assigning any reason whatsoever. It is not obligatory for the authority to accept any bid or to give any reason for their decision.
3.4. Validity of Bids The bids shall be valid for a period of not less than 90 days from the date of opening of Financial Bid. The validity of bids may be extended by the mutual consent of the respective Bidders and Basti Development Authority.
3.5. Taxes The Bidder shall fully familiarize themselves about the applicable Domestic taxes (such as, value added or sales tax, service tax or income taxes, duties, fees, levies) on amounts payable by the Employer under the Contract. All such taxes including GST (as per the prevalent rates) must be included by the Bidder in the financial proposal.
3.6. Currency Bidders must express the price in Indian Rupees (INR).
Page 4 of 14 Implementation of Urban Improvement Measures and Mass Media Engagement in Basti, Uttar Pradesh Request for Proposal 3.7. Submission, Receipt, and Opening of Proposal The Technical and Financial Proposal shall contain no interlineations or overwriting. Submission letter for Financial Proposal should respectively be in the format of Financial Proposal Submission Form at Section 5. All rates as per Bill of Quantities (BOQ) quoted by the Bidder shall be firm and fixed for entire contract period. No price escalation shall be entertained on this contract.
3.8. Proposal Evaluation The following procedure shall be adopted in evaluating the proposals: The Bidder fulfilling technical criteria and financial eligibility and requisite key professional requirements (Section 4) shall be considered for opening of financial proposal. Further to fulfilling the criteria laid out in Section 4, the Bidder with Lowest financial quote (L1) shall be awarded the work.
3.9. Award of Contract The Bidders will sign the contract after fulfilling all the formalities/pre-conditions within 7 days of issuance of the letter of intent.
3.10. Confidentiality Information relating to evaluation of Proposals and recommendations concerning awards shall not be disclosed to the Bidders who submitted the Proposals or to other persons not officially concerned with the process, until the publication of the award of Contract. The undue use by any Bidder of confidential information related to the process may result in the rejection of its Proposal and may be subject to the provisions of the Employer’s antifraud and corruption policy. The employer reserves the right to verify all statements, information and documents submitted by the Applicant in response to the RFP. Any such verification or the lack of such verification by the Employer to undertake such verification shall not relieve the Applicant of its obligation or liabilities here under nor will it affect any rights of the Employer here under.
Page 5 of 14 Implementation of Urban Improvement Measures and Mass Media Engagement in Basti, Uttar Pradesh Request for Proposal 4. Scope of Work
The purpose of the Scope of Work is to describe the context and scope of the consultancy assignment.
4.1. Background Basti district is one of the districts of Uttar Pradesh state, India, and a part of Basti Division. Basti city is the district headquarters. The district is well-connected through NH-28 which reflects on its good economy. The city is well-connected through railways also. Basti has a history of its contribution to nation’s freedom movement. In the freedom mutiny of 1857, about 250 martyrs were hanged by the British Government from a peepal tree located at Chhawani of Amorha in Basti. With the growth in economy Basti has observed escalation in Infrastructure and urban environment of the city. The city roads are upgraded to 4 lane divided carriageway and the presence of intersections has played their role in channelizing the city traffic. BDA, as a part of its continuous effort to improve the urban environment of the city, has decided to introduce the improvement measures in Pakke bazaar area on a limited stretch to address and manage the existing pedestrian and vehicular movement conditions by introducing low cost interventions majorly through design and treatment of recycled materials. Also, mass media engagements are being considered as an important aspect of these interventions for enhanced citizen participation.
4.2. Project Corridor The project corridor is a 100 m section of the main Gandhi road. The exact origin point of the section shall be finalized by the selected agency in consultation with Basti Development Authority.
4.3. Objective of the Study The study objectives are to ensure: Instil sense of pride and better civic sense within local populace Alleviating urban environment Safe pedestrian movement on the corridor Boosting local business
Page 6 of 14 Implementation of Urban Improvement Measures and Mass Media Engagement in Basti, Uttar Pradesh Request for Proposal 4.4. Scope of the Study The scope of the study would include the following steps: Identification of Issues: Selected agency will prepare drawing and video of the selected road stretch indicating onsite situation and issues. Conceptual Design: Selected agency will prepare concept drawings including proposals for demarcating spaces for parking, pedestrian movement, NMT movement, vending activities, shading, seating, pedestrian crossings, median openings management etc. The design shall be discussed with BDA and approval shall be sought from BDA officers. Execution: After the approval from BDA, the design shall be executed on site by the selected agency within the specified time duration in the RFP document. Stakeholder Consultation and Mass Media Engagement: The agency will conduct a pre and post video shoot showcasing the project outcome and taking views from the various authorities and local shopkeepers and residents on design. The event shall be given adequate coverage in print and on social media platforms.
4.5. Study Duration and Submissions The total time for the study will be 2 months from issue of LOA till Stage 3 i.e. project execution. The payment shall be made as per the following schedule: SUBMISSION / STAGE TIME FRAME FEE PAYABLE Stage 1: Submission of Design 2weeks from the inception 20% of the total fee of the contract Stage 2: Delivery of material on-site 2weeks from BDA 40% of the total fee (storage space to be provided by BDA) approval on Stage 1 Stage 3: Implementation of Project 4 weeks from Stage 2 25% of the total fee (project completion) Stage 4: Mass Media Engagement 1 week from the Stage 3 15% of the total fee
4.6. Obligations of Client The project will require discussions with stakeholders including property owners and other agencies such as traffic police. Basti Development Authority will nominate one nodal officer for periodic interaction, approvals, inter agency coordination and decisions so that the selected agency could complete the study in time.
Page 7 of 14 Implementation of Urban Improvement Measures and Mass Media Engagement in Basti, Uttar Pradesh Request for Proposal 5. Instructions to Bidders for Preparing Technical Proposal
To be eligible for evaluation of its financial proposal, the agency must be able to score at least 70 marks in the technical evaluation. Also, minimum 50% marks under each sub head of technical evaluation is compulsory. The sub heads of technical evaluation are as follows:
5.1. Company Credentials The firm/company appearing in this bid shall have Average Annual Turnover of minimum Rs 30 Lakhs in the last three financial years (2017-18, 2018-19 and 2019-20). Provisional balance sheet for the FY 2019-20 shall be considered. This is a basic criterion to be fulfilled with all applicants. This criterion has no marking.
5.1.1. Format for Company Credentials S. No. Financial Year Annual Turnover (Rs.) 1 2019-20 2 2018-19 3 2017-18
5.2. Key Professionals Maximum of 40 marks shall be awarded for the key professionals. The selected bidder will be required to appoint following experts as given under:
S. KEY EXPERT PROFESSIONAL QUALIFICATION AND SPECIFIC EXPERTISE MARKS NO. EXPERIENCE 1 Team Leader Minimum 10 Shall have Postgraduate degree in Maximum years planning from a premium college or 14 marks university. Should have experience in Traffic/ Transport/ Urban planning studies 2 Architect Minimum 10 Shall have bachelor’s in architecture from a Maximum years premium college or university. Should have 8 marks experience in Architectural/ Planning studies 3 Management Minimum 10 Shall have M.B.A degree with specialization Maximum Expert years in marketing. 8 marks 4 Mass Media Expert Minimum 10 Shall have degree/diploma in mass Maximum Years communication/journalism. Should have 10 marks experience in digital/ print media.
5.2.1. Format for CV The following information should be provided in the format below for each of the key personnel as specified above. This information shall cover the qualification requirements capable of being evaluated for evaluation. Add additional sheets if necessary.
Page 8 of 14 Implementation of Urban Improvement Measures and Mass Media Engagement in Basti, Uttar Pradesh Request for Proposal Designation Proposed: Name of staff: Date of birth: Nationality: Education: Employment record: o From: to: o Employer: o Position held: o Detailed task assigned work undertaken that best illustrates capability to undertake the tasks assigned
5.3. Experience of the Firm Maximum of 10 marks shall be awarded for the experience of the firm having experience in planning / architecture / civil works. It is required that the firm have worked on following projects (ongoing/ completed): 2 civil implementation projects (maximum 5 marks) 2 junction improvement / urban design project (maximum 5 marks)
5.3.1. Format for Firm’s Experience Name of the Firm Assignment Name Location Name of Client Start and/or Completion Date (Month / Year) Value of Services (in INR Lakhs) Narrative description of project and tasks undertaken by the Bidder
5.4. Presentation on the Approach and Methodology The approach and methodology shall be prepared in local contexts and should also indicate the capability of the company to conduct the same. Maximum of 50 marks shall be awarded for the presentation on the approach and methodology for the project. All eligible bidders are requested to appear for the presentation as per the details given below:
Page 9 of 14 Implementation of Urban Improvement Measures and Mass Media Engagement in Basti, Uttar Pradesh Request for Proposal Date for Presentation: 15.10.2020 Time for Presentation: 16:00 hrs onwards
Venue: Basti Development Authority, Gandhi Kala Bhawan, Fawara Tiraha, Kachahari, Basti, Uttar Pradesh-272001
Page 10 of 14 Implementation of Urban Improvement Measures and Mass Media Engagement in Basti, Uttar Pradesh Request for Proposal 6. Financial Proposal Submission Form
To, The Executive Engineer, Basti Development Authority, Basti Sub: Implementation of Urban Improvement Measures and Mass Media Engagement in Basti, Uttar Pradesh Sir, We, the undersigned, offer to provide the design and execution services for the above in accordance with your Request for Proposal dated [Date], and our (Financial Proposal). Our attached financial proposal is for the sum of (Amount in words and figures). The consultancy fee is including GST at the prevalent rates. Our financial proposal shall be binding upon us up to expiry of the validity period of the Proposal, i.e., / /2020. We understand that you are not bound to accept any proposal you receive. We remain,
Yours sincerely,
Authorized Signature: [in Full and initials] /Name and Title of Signatory: Name of Firm: Address:
Page 11 of 14 Implementation of Urban Improvement Measures and Mass Media Engagement in Basti, Uttar Pradesh Request for Proposal 7. Bill of Quantities (BOQ)
For each item listed in column B, bidders need to input their bid values in the column C along with a grand total amount. The amount should be inclusive of GST and indicated in figures and words. In case of discrepancy between figures and words, amount indicated in words shall be final. S. No. Item Qty Unit Amount (Rs.) 1 Drone videography 100 m 2 User surveys for highlighting issues 5 samples Cleaning of Road surface including footpath and other road element with Compressor, gun, rubber pipes & other accessories- hire 3 charge of plant & machinery i/c necessary fuel 1 Job Casuarina poles (Ballis) of 3-5 inch dia and 8 ft 4 height 24 Nos. 5 Round bamboo of 20 ft. height 32 Nos. Shading with Light translucent/printed cloth 6 (saree/dhoti) of 5 m X 1 m 48 Nos. 7 Binding Wire 2 kg Modular metal frames painted with Hot DIP Galvanized/Powder Coat with tensile fabric 8 cover 40 sq ft Street furniture: Used tyre seating of height 2’ 9 and width 1.5’ painted with acrylic emulsion. 16 nos. Street furniture: Low height coffee table made 10 of wooden pallets 6 nos. 11 Street furniture: Planters 10 nos. Street furniture: Traffic delineators / traffic 12 cones 10 nos. Primer + acrylic emulsion paint + labour + 13 design on bitumen road 1200 sq ft Primer + acrylic emulsion paint + labour + 14 design on pedestrian crossing 1600 sq ft Primer + acrylic emulsion paint + labour + 15 design on street furniture and planters 200 sq ft Primer + acrylic emulsion paint + labour + 16 design on street encroachment 300 sq ft Mass media engagement: Video/article/post creation and publishing in 1 national level print media and various social media 17 platforms lumpsum Grand Total (Rs.)
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