Minutes of Council Meeting Held on Tuesday 17 November 2015

Council Meeting 17 November 2015

Minutes of Council Meeting held on Tuesday 17 November 2015

Meeting commenced at 6.34pm

ACKNOWLEDGEMENT OF COUNTRY BY CHAIRPERSON

We meet tonight on the traditional land of the Cadigal people of the Eora nation. I acknowledge the terrible wrongs committed against the Aboriginal peoples of this country and their care of the land over many generations. I celebrate their ongoing survival and achievements in today's society.

COUNCILLORS PRESENT

Iskandar (Mayor) Tyler (Deputy Mayor) Barbar Brooks Ellsmore Hanna Gardiner Leary Macri Phillips Woods

APOLOGIES:

Motion: (Iskandar/Barbar) THAT the apologies for Councillor Haylen be noted and leave of absence granted. Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Hanna, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil

DISCLOSURES OF INTERESTS:

Item 1: Mayoral Minute: Sydenham to Bankstown Planning Proposal Item 5: Sydenham to Bankstown Urban Renewal Corridor Strategy Councillor Tyler declared a significant, pecuniary conflict of interest in Items 1 and 5 as she acts for 8 property owners within the subject corridor, both in the Carrington Road and Sydenham Station areas. She will leave the Chamber.

C1115 Item 1 MAYORAL MINUTE: SYDENHAM TO BANKSTOWN PLANNING PROPOSAL

Public speaker: Jessica DArienzo

Motion: (Iskandar)

THAT Council: 1. expresses concern regarding the scale and reach of proposed urban renewal and insufficient community consultation for the State Government's Sydenham to Bankstown Urban Renewal Corridor Strategy; 2. urgently writes to the Minister for Planning, The Hon. Rob Stokes MP requesting that the exhibition period be extended for a further three months from 6 December 2015 to end February 2016; 3. calls on the Government to release detailed plans as to how necessary school, community, health, local traffic and open space infrastructure will be provided along with all relevant background studies used in the creation of the draft plan;

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4. holds a community meeting in Marrickville Town Hall in the week commencing 23 November to present its submission, raise awareness of the Strategy, facilitate public participation in the draft plans and invite Caroline McNally, Secretary of the Department of Planning (or her nominee), the Mayor, Councillors and community group representatives to speak at this meeting; 5. writes to all affected residents to highlight how their street might change as a result of the draft plans, to advise how to make a submission on the Strategy plans and invite them to the community meeting; 6. calls on the NSW Department of Planning and Environment to produce and disseminate indicative artist's impressions showing the impact of the renewal plans across all streets, clearer and revised zoning maps and ‘typical dwelling’ photographs; and 7. Council officers incorporate feedback from the community meeting in order to strengthen Council’s submission on the strategy.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Hanna, Iskandar, Leary, Macri, Phillips and Woods Against Motion: Councillor Gardiner Absent: Councillor Tyler

C1115 Item 2 14-18 MCGILL STREET, LEWISHAM

Public speakers: Ali Hammoud, Aditya Joseph, Daniel Smith and Gihyun Choi Motion: (Leary/Gardiner)

A. THAT the development application to demolish existing improvements and construct an 8 storey plus mezzanine level residential flat building containing 72 dwellings which includes 2 dwellings containing home offices on the ground floor level and 4 basement car parking levels with strata subdivision be REFUSED for the following reasons: 1. The development has a floor space ratio of approximately 4.1:1, which is well in excess of the maximum floor space ratio permitted for the site of 2.3:1 under Clause 4.4 of Marrickville Local Environmental Plan 2011; 2. The design of the residential component of the development is inconsistent with State Environmental Planning Policy No 65 – Design Quality of Residential Flat Development (SEPP 65) and the Residential Flat Design Code. In particular, the proposal does not provide adequate apartment sizes, building separation, natural ventilation or solar access resulting in poor internal amenity for future occupants. Consequently, the development is contrary to the following design quality principles in Part 2 of SEPP 65: Principle 1 – Context, Principle 2 – Scale, Principle 3 – Built Form, Principle 4 – Density and Principle 7 – Amenity; 3. The proposal is contrary to planning controls contained within Part 2 of Marrickville Development Control Plan 2011. In particular, Visual and Acoustic Privacy (Part 2.6), Solar Access and Overshadowing (Part 2.7), Social Impact Assessment (Part 2.8), Parking (Part 2.10), Site Facilities and Waste Management (Part 2.21); 4. The development is contrary to the aims, objectives and design parameters under Part 4.2 of Marrickville Development Control Plan 2011 – Multi Dwelling Housing and Residential Flat Buildings, particularly in relation to the provision of dwelling mix; 5. The development is inconsistent with the desired future character and amalgamation pattern envisaged in the planning controls contained within Part 9.45 of MDCP 2011;

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6. The carrying out of the proposed development would result in inappropriate density and is an overdevelopment of land; 7. The current proposal is considered to have poor design quality that lacks appropriate setbacks and articulation which results in excessive bulk and large blank walls; 8. The proposed development does not promote the orderly development of land in accordance with the objectives of the Environmental Planning and Assessment Act 1979; and 9. In view of the above and the public submissions received, approval of the application would not be in the public interest.

B. THAT the persons who lodged a submission in respect to the proposal be advised of the Council's determination of the application.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Hanna, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil

Motion: (Ellsmore/Phillips) THAT Item 3 be deferred to a later stage of the meeting to enable General Counsel to consider a question before providing advice to Councillors.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Hanna, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil

Motion: (Iskandar/Brooks) THAT Council move into closed session to consider legal advice in relation to Item 3.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips and Woods Against Motion: Nil Absent: Councillors Hanna and Tyler

Motion: (Ellsmore/Woods) THAT Council return to open session.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent: Councillor Hanna

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C1115 Item 3 VOLUNTARY PLANNING AGREEMENT - 14 MCGILL STREET, LEWISHAM

Motion: (Gardiner/Tyler)

THAT should DA201500205 be approved, Council enter into the VPA the subject of this report.

Motion Tied For Motion: Councillors Barbar, Gardiner, Iskandar, Tyler and Woods Against Motion: Councillors Brooks, Ellsmore, Leary, Macri and Phillips Absent: Councillor Hanna

The Chairperson used his Casting Vote and the Motion was CARRIED.

C1115 Item 4 PROGRESSING THE GREENWAY MISSING LINKS - OLD CANTERBURY ROAD TO PARRAMATTA ROAD

Motion: (Woods/Barbar)

THAT Council: 1. supports the development of concept designs for GreenWay Missing Links F-J (inclusive), in partnership with Ashfield Council; and 2. allocates $27,500 from Section 94 funds for the progression of concept designs.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent: Councillor Hanna

C1115 Item 5 SYDENHAM TO BANKSTOWN URBAN RENEWAL CORRIDOR STRATEGY

Public speakers: Mark Skelsey, Ben Ehnhuus and Shani Prosser Motion: (Leary/Woods)

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Page 115 Paragraph 1 - add after the words “Carrington Road Industrial land”: “the renewal of the Old Hospital Site to include a considerable amount of housing”. b) Amendment to the “Infrastructure and Services” section appearing on page 117 of the business paper: Insert an additional two paragraphs (placed second). Add after paragraph finishes with the words “new baseline studies are required”, the following text: "The Strategy has not placed appropriate consideration towards additional infrastructure and services that are relevant to the State Government, or considered the strategic impacts of higher densities on infrastructure and services from a whole-of-government approach. There is no consideration for the increased demand or pressures that will be placed on schools or hospitals from an increase in the population along the rail corridor. Royal Prince Alfred hospital already services one of the largest catchments in metropolitan Sydney, and with an ageing population, the strategy has not given proper consideration to this important subject. Additionally, the Strategy has not considered the additional demand for education services from a growing population in the Inner West. Previous advice on these matters seem outsourced to the relevant Departments, who we are told are conducting their own strategic reviews of capacity and services, however the Strategy fails to integrate the various reviews into a whole-of-government planning response or instrument for planning Sydney's future."

"Additionally, the Marrickville Local Government Area covers approximately 17 square kilometres of Inner Western Sydney, however is the only LGA along the Strategic Corridor that is placed to face the greatest changes to its services and communities. The Strategy does not adequately address the cumulative pressures and challenges that will be placed on infrastructure and services in our area, when taking into consideration the NSW Government's plans to concurrently redevelop and significantly increase densities along the Parramatta Road Growth Corridor." c) Amendment to “8.2 - Marrickville Precinct” section appearing on pages 124 and 125 of the business paper:  Page 124 in the “General Comments” section, add the following text: “The renewal of the Old Hospital site although just outside the 800m zone, contains a considerable amount of housing which should be included in the homes targets to reduce the impact on the residential areas surrounding Marrickville station.”  Page 124 of the business paper, in the “Points of Agreements” section:  Dot point 2 should be “Schwebel Street” not “Grove Street”. There are no apartment buildings in Grove Street.  Delete the last dot point that refer to “McNeilly Park” as the current configuration of the Street is with an aspect NOT facing the park.  Page 125 of the business paper, in the “Points of Disagreement and Suggested Amendments” section, add the following dot point:  “A potential location for a commuter car and bike park for Marrickville Station is recommended. A site has been identified in the Marrickville Town Centre Parking Strategy. The area is between the railway tracks near the Victoria Road rail underpass. This 3,000sqm area could house a multi-level commuter car and bike park with up to 100 car spaces per level.” d) Amendment to “8.3 – Dulwich Hill Precinct” section appearing on page 126 of the business paper: Add the following text at the end of the third paragraph which concludes on page 127 of the business paper: “Any future master plan should retain provision for commuter car and bike parking retention on the site”; and

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6. the revised report incorporating these matters be returned to Council for final approval at the December Council Meeting.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips and Woods Against Motion: Nil Absent: Councillors Hanna and Tyler

Amendment: (Woods/Barbar)

THAT the following amendments be included in Council’s submission:

a) Amendment to section “8.1 – Sydenham Precinct” appearing on page 121 of the business paper: Page 121 Paragraph 1 - add after the words “improved pedestrian and cycling amenity”: “as well as identify housing opportunities.” b) Amendment to replace paragraph 2 on page 121 of the business paper: “It should be noted that at its meeting on the 3rd of November 2015, Council resolved to submit a planning proposal affecting parts of the Sydenham Precinct in the Enterprise Area (block on the corner of Victoria and Sydenham Roads and incorporating Wicks Park) for Gateway Assessment. The planning proposal seeks to adopt new land uses to encourage a mix of new business activities in the Victoria Road Precinct and medium to high density residential zonings around Wicks Park in the small northwest corner of the precinct. It has the support of Council and is in the area less affected by aircraft noise and less likely to impact on existing residential areas within the 800m zone. This newly identified residential component should be included in the homes targets to reduce the intensity around Marrickville Station.” A zoning map of the proposal to be attached. c) Amendment to the “Points for further Investigation” section appearing on page 123 of the business paper.: Add the following two dot points:  “The Strategy’s proposed Sydenham Enterprise Area be amended to mirror Council’s proposed Sydenham Station Creative Hub (map attached). This will ensure consistency between Council’s local planning policies and the Department of Planning and Environments Sydenham Precinct Strategy. The Council’s proposed Hub has its northern boundary at Sydney Road and Fitzroy St and its eastern boundary at Saywell St and has been identified as more suitable for enterprise and creative uses; and  Investigate possible location for commuter parking.”

Amendment Carried For Amendment: Councillors Barbar, Gardiner, Iskandar, Macri and Woods Against Amendment: Councillors Brooks, Ellsmore, Leary and Phillips Absent: Councillors Hanna and Tyler

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COUNCIL RESOLUTION:

THAT: 1. the report be received and noted; 2. Council endorses the draft submission at ATTACHMENT 2 and includes any additional issues resolved by Council in the submission, to be lodged with the Department of Planning & Environment; 3. the submission be amended to explicitly refer to the biodiversity corridor and the bandicoot protection zone; 4. all references to Hercules Street be removed from the points of agreement; 5. the following amendments be made to the submission: a) Amendment to the “Summary” section appearing on pages 115-116 of the business paper: Page 115 Paragraph 1 - add after the words “Carrington Road Industrial land”: “the renewal of the Old Hospital Site to include a considerable amount of housing”. b) Amendment to the “Infrastructure and Services” section appearing on page 117 of the business paper: Insert an additional two paragraphs (placed second). Add after paragraph finishes with the words “new baseline studies are required”, the following text: "The Strategy has not placed appropriate consideration towards additional infrastructure and services that are relevant to the State Government, or considered the strategic impacts of higher densities on infrastructure and services from a whole-of-government approach. There is no consideration for the increased demand or pressures that will be placed on schools or hospitals from an increase in the population along the rail corridor. Royal Prince Alfred hospital already services one of the largest catchments in metropolitan Sydney, and with an ageing population, the strategy has not given proper consideration to this important subject. Additionally, the Strategy has not considered the additional demand for education services from a growing population in the Inner West. Previous advice on these matters seem outsourced to the relevant Departments, who we are told are conducting their own strategic reviews of capacity and services, however the Strategy fails to integrate the various reviews into a whole-of-government planning response or instrument for planning Sydney's future."

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 Page 125 of the business paper, in the “Points of Disagreement and Suggested Amendments” section, add the following dot point:  “A potential location for a commuter car and bike park for Marrickville Station is recommended. A site has been identified in the Marrickville Town Centre Parking Strategy. The area is between the railway tracks near the Victoria Road rail underpass. This 3,000sqm area could house a multi-level commuter car and bike park with up to 100 car spaces per level.” d) Amendment to “8.3 – Dulwich Hill Precinct” section appearing on page 126 of the business paper: Add the following text at the end of the third paragraph which concludes on page 127 of the business paper: “Any future master plan should retain provision for commuter car and bike parking retention on the site.” e) Amendment to section “8.1 – Sydenham Precinct” appearing on page 121 of the business paper: Page 121 Paragraph 1 - add after the words “improved pedestrian and cycling amenity”: “as well as identify housing opportunities.” f) Amendment to replace paragraph 2 on page 121 of the business paper: “It should be noted that at its meeting on the 3rd of November 2015, Council resolved to submit a planning proposal affecting parts of the Sydenham Precinct in the Enterprise Area (block on the corner of Victoria and Sydenham Roads and incorporating Wicks Park) for Gateway Assessment. The planning proposal seeks to adopt new land uses to encourage a mix of new business activities in the Victoria Road Precinct and medium to high density residential zonings around Wicks Park in the small northwest corner of the precinct. It has the support of Council and is in the area less affected by aircraft noise and less likely to impact on existing residential areas within the 800m zone. This newly identified residential component should be included in the homes targets to reduce the intensity around Marrickville Station.” A zoning map of the proposal to be attached. g) Amendment to the “Points for further Investigation” section appearing on page 123 of the business paper: Add the following two dot points:  “The Strategy’s proposed Sydenham Enterprise Area be amended to mirror Council’s proposed Sydenham Station Creative Hub (map attached). This will ensure consistency between Council’s local planning policies and the Department of Planning and Environments Sydenham Precinct Strategy. The Council’s proposed Hub has its northern boundary at Sydney Road and Fitzroy St and its eastern boundary at Saywell St and has been identified as more suitable for enterprise and creative uses; and  Investigate possible location for commuter parking”; and

6. the revised report incorporating these matters be returned to Council for final approval at the December Council Meeting.

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C1115 Item 6 M4 EAST ENVIRONMENTAL IMPACT STATEMENT - MARRICKVILLE COUNCIL SUBMISSION

Motion: (Leary/Woods)

THAT: 1. the report be received and noted; 2. Council endorses the attached submission on the M4 East environmental impact statement; and 3. Council forwards any additional matters arising from Council’s consideration of this matter to the Department of Planning and Environment to supplement Council’s submission.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Phillips and Woods Against Motion: Councillors Macri and Tyler Absent: Councillor Hanna

C1115 Item 7 ENDORSEMENT OF WORLD HEALTH ORGANISATION'S GLOBAL NETWORK OF AGE-FRIENDLY CITIES AND COMMUNITIES AND UNICEF CHILD FRIENDLY CITIES FRAMEWORKS TO DEVELOP UPDATED AGEING, CHILD AND FAMILY WELLBEING AND YOUTH STRATEGIES

Motion: (Brooks/Tyler) THAT: 1. Council endorses an application for membership of the WHO Global Network of Age- friendly Cities and Communities; 2. the revision of the Ageing Strategy is underpinned by the 8 core features of an age- friendly community as outlined in the WHO framework; and 3. the revision of the Youth Strategy and development of a ‘State of the Children Report’ and Child and Family Wellbeing Strategy are underpinned by the principles contained within the UNICEF Child-Friendly Cities Framework for Action.

Motion Carried For Motion: Councillors Brooks, Ellsmore, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Councillor Gardiner Absent: Councillors Barbar and Hanna

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C1115 Item 8 PRESSURES FACING LOCAL COMMUNITY SERVICES ORGANISATIONS 2015 Motion: (Iskandar/Ellsmore) THAT Council: 1. continues to support collaborative partnerships with and between community organisations through Community Development Project Officers and Interagencies, Count Us In, and Council’s grants programs including ClubGrants; 2. continues to monitor the impact of reforms to the community sector on local service providers and the community, and report significant changes to Council; and 3. continues to provide appropriate advocacy on issues impacting upon local community service providers to the relevant State or Federal government agency.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent: Councillor Hanna

Amendment: (Ellsmore/Brooks)

THAT the following additional points be added:

4. provides a copy of the information in this report to relevant NSW and Federal Government agencies, particularly those responsible for providing funding and support for community services; 5. notes that the need for support for affordable premises was the most dominant issue facing community organisations [p210 of the report] and agrees to coordinate a forum or roundtable with community organisations specifically on this issue, with a report to be provided to Council in 2016; and 6. provides a further report to Council on the potential for providing fee waivers or fee reductions for not for profit community organisations in relation to waste removal [see feedback at p225].

Amendment Carried For Amendment: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Amendment: Nil Absent: Councillor Hanna

COUNCIL RESOLUTION:

THAT Council: 1. continues to support collaborative partnerships with and between community organisations through Community Development Project Officers and Interagencies, Count Us In, and Council’s grants programs including ClubGrants; 2. continues to monitor the impact of reforms to the community sector on local service providers and the community, and report significant changes to Council; 3. continues to provide appropriate advocacy on issues impacting upon local community service providers to the relevant State or Federal government agency; 4. provides a copy of the information in this report to relevant NSW and Federal Government agencies, particularly those responsible for providing funding and support for community services;

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5. notes that the need for support for affordable premises was the most dominant issue facing community organisations [p210 of the report] and agrees to coordinate a forum or roundtable with community organisations specifically on this issue, with a report to be provided to Council in 2016; and 6. provides a further report to Council on the potential for providing fee waivers or fee reductions for not for profit community organisations in relation to waste removal [see feedback at p225].

Motion: (Gardiner/Barbar) THAT Council deals with Items 9, 12, 15, 16, 17, 18, 19 on block. Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent: Councillor Hanna

C1115 Item 9 ART GALLERY OF NSW STAFF FUNDRAISER EXHIBITION (ALL SORTS) AT CHRISSIE COTTER GALLERY Motion: (Iskandar/Gardiner) THAT: 1. the report be received and noted; 2. Council collects the 15% commission from the All Sorts exhibition; and 3. Council makes the $1,528.50 donation to The Fred Hollows Foundation.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent: Councillor Hanna

C1115 Item 10 PROPOSED NAMING OF MARRICKVILLE OVAL AND SPORTING WALK OF FAME AT MARRICKVILLE PARK Motion: (Macri/Tyler)

THAT:

1. the report be received and noted; 2. Council considers a budget adjustment at the next budget review of $80,000 for the installation of a Sporting Walk of Honour for Marrickville Oval, to be sourced through S94; 3. community engagement be undertaken to identify relevant sports people to feature on the Sporting Walk of Honour; 4. Council authorises a community engagement process to consider the renaming of Marrickville Oval to Bob Simpson Oval; and 5. Council considers the Aboriginal co-naming of the current Marrickville Oval and incorporate this into the community engagement regarding the Bob Simpson Oval renaming.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent: Councillor Hanna 11 Council Meeting 17 November 2015

C1115 Item 11 MARRICKVILLE ENVIRONMENT COMMITTEE RECOMMENDATION - CREATION OF SUSTAINABLE ARCHITECTURE AWARD Motion: (Leary/Macri)

THAT this matter be deferred to the next Infrastructure, Planning and Environmental Services Committee Meeting.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent: Councillor Hanna

C1115 Item 12 QUARTERLY BUDGET REVIEW STATEMENT FOR THE PERIOD ENDED 30 SEPTEMBER 2015 Motion: (Iskandar/Gardiner)

THAT: 1. the report be received and noted; and 2. Council approve the variations identified as matters requiring budget adjustments and incorporate the changes into 2015/16 revised budget.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent: Councillor Hanna

C1115 Item 13 50:50 VISION - COUNCILS FOR GENDER EQUALITY PROGRAM - FURTHER INFORMATION Motion: (Brooks/Ellsmore)

THAT Council endorses the final program of additional activities contained in this report to attain a Silver Award under the 50:50 Vision – Councils for Gender Equality Program.

1. THAT Council endorses the final program for activities to promote gender equity contained in this report with the following additions: a. The establishment of a Marrickville Council Women's Committee. The committee is to include: co-chairs or rotating chairs - with the positions to be held by elected women Councillors; two or more community representatives; and at least one female representative of staff. The Terms of Reference for the committee will include the promotion of gender equity in the civil, civic and political life of the Marrickville LGA and within Marrickville Council; b. Council to include in its standard reporting for gender equality in staffing measures of opportunities for women staff to undertake higher duties or secondments, including part-time staff; and 2. THAT Council receive a further report recommending detailed Terms of Reference and membership of the Women's Committee, to be considered at a Council meeting in the first quarter of 2016.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Iskandar, Leary, Phillips, Tyler and Woods Against Motion: Councillors Gardiner and Macri Absent: Councillor Hanna

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C1115 Item 14 FRAUD AND CORRUPTION PREVENTION POLICY AND PLAN

Motion: (Macri/Brooks) THAT Council: 1. adopts the attached Fraud and Corruption Prevention Policy; and 2. adopts the attached Fraud and Corruption Prevention Plan.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent: Councillor Hanna

Amendment: (Ellsmore/Leary)

THAT the following additional points be added: 3. agrees to include actions relating to the potential fraud and corruption risks and mitigation measures in the Fraud and Corruption Policy/Plan as they pertain to Councillor activities as soon as possible; and 4. provides a report back to Council with specific additions to the Fraud and Corruption Policy/Plan by the first quarter of 2016.

Amendment Carried For Amendment: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Amendment: Nil Absent: Councillor Hanna

COUNCIL RESOLUTION:

THAT Council: 1. adopts the attached Fraud and Corruption Prevention Policy; 2. adopts the attached Fraud and Corruption Prevention Plan; 3. agrees to include actions relating to the potential fraud and corruption risks and mitigation measures in the Fraud and Corruption Policy/Plan as they pertain to Councillor activities as soon as possible; and 4. provides a report back to Council with specific additions to the Fraud and Corruption Policy/Plan by the first quarter of 2016.

C1115 Item 15 DRAFT 2015/16 COUNCILLOR EXPENSES AND FACILITIES POLICY FOR ADOPTION BY COUNCIL Motion: (Iskandar/Gardiner) THAT: 1. the report and public submissions be received and noted; and 2. Council consider the public submissions on the Draft 2015/16 Councillor Expenses and Facilities Policy as publicly exhibited (ATTACHMENT 1) and determines the final form of the Policy in accordance with the statutory deadline of 30 November.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent: Councillor Hanna

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C1115 Item 16 REVIEW OF THE INTERNAL AUDIT CHARTER

Motion: (Iskandar/Gardiner)

THAT Council endorses the revised Internal Audit Charter.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent: Councillor Hanna

C1115 Item 17 REVIEW OF THE AUDIT COMMITTEE CHARTER

Motion: (Iskandar/Gardiner)

THAT Council endorses the revised Audit Committee Charter.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent: Councillor Hanna

C1115 Item 18 2014 / 2015 ANNUAL AUDIT COMMITTEE REPORT

Motion: (Iskandar/Gardiner)

THAT Council receives and notes the 2014 / 2015 Annual Audit Committee Report.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent: Councillor Hanna

C1115 Item 19 2014 / 2015 ANNUAL RISK MANAGEMENT REPORT

Motion: (Iskandar/Gardiner)

THAT Council receives and notes the 2014 / 2015 Annual Risk Management Report.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent: Councillor Hanna

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C1115 Item 20 NOTICE OF MOTION: LIBRARY SERVICES

Motion: (Barbar/Woods)

THAT: 1. Officers prepare a report outlining the opportunities for growth of the community initiatives program conducted in the Libraries; and 2. Council considers a budget adjustment at the next budget review of $20,000 for the growth of the community initiatives program in our Libraries.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent: Councillor Hanna

C1115 Item 21 NOTICE OF MOTION: EDUCATIVE STENCILING OF STORMWATER DRAINS & SCHOOL EDUCATION PROGRAM

Motion: (Macri/Tyler)

THAT Council: 1. recognises officer advice confirming that an established program developed in response to the 2012 Water Sensitive Community Strategy addresses benefits of educative stenciling on Council’s network of stormwater drains; and 2. renews its efforts in working with schools to educate them in good stormwater management practices and opportunities to avail themselves of educative stenciling templates they can use within their grounds

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent: Councillor Hanna

C1115 Item 22 NOTICE OF MOTION: PUBLIC MEETING ON SYDENHAM TO BANKSTOWN STRATEGY

Councillor Brooks withdrew her Motion.

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C1115 Item 23 NOTICE OF MOTION: PROPOSALS FOR ILLAWARRA ROAD, MARRICKVILLE Motion: (Barbar/Woods)

THAT Council Officers provide a report investigating the following proposals for Illawarra Road, Marrickville: a. a raised shared zone between Petersham and Marrickville roads; b. a monthly street closure during daylight saving on a Friday or Saturday evening commencing 2017 to facilitate greater outdoor dining opportunities for restaurants and support the surrounding night time economic precinct; and c. consult with businesses within the precinct and with the Marrickville Chamber of Commerce regarding these proposals.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent: Councillor Hanna

C1115 Item 24 NOTICE OF MOTION: MARRICKVILLE COMMUNITY PASSPORT FOR REFUGEES AND ASYLUM SEEKERS Motion: (Ellsmore/Brooks)

THAT:

1. Council provides in principle support for the development of a “Community Passport” to assist local asylum seekers and refugees to access local services and facilities; 2. Council invites the Asylum Seekers Centre, Settlement Services International and other relevant community and faith groups and services, to join a working group to finalise the details for a pilot of the project; 3. the working group considers: a. the outcomes of the Darebin’s Asylum Seekers Support Project and the Darebin Community Passport which was launched in 2014; b. options for the inclusion of a directory of local support services available to asylum seekers and refugees, including places of worship; c. possible in kind services that could be provided by Council, including free access to Council facilities such as gyms and pools during off peak times; d. possible partners who may wish to support the project, including other services and businesses operating in the LGA, and neighbouring Councils particularly the City of Sydney Council; e. options for Council to play a brokerage role, connecting interested volunteers and businesses with local services that provide support to refugees and asylum seekers; f. practical issues including the administration of the passport; g. funding options for the project; h. if required, an alternative name for the project; i. other matters which the working group considers are relevant; and 4. Council considers a further detailed proposal, including a proposed budget, at a meeting in early 2016, with a view to launching the passport in June 2016 (Refugee Week).

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent: Councillor Hanna

16 Council Meeting 17 November 2015

REPORTS WITH CONFIDENTIAL INFORMATION

C1115 Item 25 CAMPERDOWN PARK UPGRADE TENDER 8/15 - ASSESSMENT OF TENDERS Motion: (Iskandar/Macri)

THAT Council:

1. resolves that CONFIDENTIAL ATTACHMENT 1 to the report be treated as confidential in accordance with Section 11(3) of the Local Government Act 1993, as it relates to a matter specified in Section 10A(2)(c) and (d) of the Local Government Act 1993, and as such is to be treated as confidential; and 2. adopts the recommendation contained in CONFIDENTIAL ATTACHMENT 1.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent: Councillor Hanna

C1115 Item 26 RESULTS FROM PUBLIC EXHIBITION - MARRICKVILLE PUBLIC TOILET STRATEGY Motion: (Phillips/Macri)

THAT:

1. Council resolves that CONFIDENTIAL ATTACHMENT 3 to the report be treated as confidential in accordance with Section 10A (4) of the Local Government Act 1993, as they related to a matter specified in Section 10A(2)(d) of the Local Government Act 1993; 2. the report be received and noted; 3. Council adopts the Draft Marrickville Public Toilet Strategy as attached to this report; 4. all residents and stakeholders who made submissions during the public exhibition be notified of Council’s determination; and 5. the Draft Marrickville Public Toilet Strategy is used to inform future management and capital upgrades of Council owned public toilets.

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent Councillor Hanna

Amendment: (Phillips/Brooks) THAT Council adopts the Draft public toilet strategy with the following amendments: 1. Council consider a variety of materials for public toilets; and 2. public comfort and acceptance be given significant consideration, along with cost, ease of maintenance and vandal resistance, when considering materials for public toilets.

Amendment Carried For Amendment: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Amendment: Nil Absent: Councillor Hanna

17 Council Meeting 17 November 2015

Amendment: (Ellsmore/Brooks) In the event that the new King Street toilet proposed in partnership with City of Sydney does not go ahead in the coming 12 months, the development of a new toilet at Camperdown Memorial Park will be brought forward to the 2016-7 financial year.

Amendment Carried For Amendment: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Amendment: Nil Absent: Councillor Hanna

C1115 Item 27 MARKETING AND UPGRADE OF TOWN HALLS AND COMMUNITY MEETING ROOMS

Motion: (Macri/Ellsmore)

Motion Carried For Motion: Councillors Barbar, Brooks, Ellsmore, Gardiner, Iskandar, Leary, Macri, Phillips, Tyler and Woods Against Motion: Nil Absent Councillor Hanna

Amendment: (Ellsmore/Leary) THAT Point 4 be amended as follows: 4a. approves a change of use for St Peters Town Hall, level 1 hall to a leased facility, with an public EOI to be conducted to find a suitable tenant. Priority will be given to community services and NGOs providing services to vulnerable groups in the Marrickville LGA. Cultural groups are also welcome to put in an EOI. If practical, the space is to be made available to an appropriate service or cultural organisation in the interim, while the EOI is being conducted.

Amendment Lost For Amendment: Councillors Brooks, Ellsmore, Leary and Phillips Against Amendment: Councillors Barbar, Gardiner, Iskandar, Macri, Tyler and Woods Absent: Councillor Hanna

18 Council Meeting 17 November 2015

Amendment: (Ellsmore/Leary)

THAT an additional point be added as follows: 4b. Council recognises the positive contribution made by volunteers, local community groups, community services and not for profits to our local communities and reaffirms its commitment to facilitate the use of its town halls and community meetings rooms by local community groups and not for profits at minimal cost where possible. Council commits not to undertake any fee increases or changes to fee structures without consultation with those groups which may be affected.

Amendment Carried For Amendment: Councillors Barbar, Brooks, Ellsmore, Iskandar, Leary, Phillips and Woods Against Amendment: Councillors Gardiner, Macri and Tyler Absent: Councillor Hanna

COUNCIL RESOLUTION:

THAT Council: 1. resolves that CONFIDENTIAL ATTACHMENTS 1 and 2 to the report be treated as confidential in accordance with Section 10A (4) of the Local Government Act 1993, as they related to a matter specified in Section 10A(2)(d) of the Local Government Act 1993; 2. notes Marketing Angels’ ‘Marketing Action Plan’ report; 3. endorses the draft Venues Action Plan 2015 - 2017; 4. approves a change of use for St Peters Town Hall, Level One Hall to a leased facility; 5. recognises the positive contribution made by volunteers, local community groups, community services and not for profits to our local communities and reaffirms its commitment to facilitate the use of its town halls and community meetings rooms by local community groups and not for profits at minimal cost where possible. Council commits not to undertake any fee increases or changes to fee structures without consultation with those groups which may be affected; and 6. endorses a budget adjustment of $14,850 in the 2015/16 financial year consistent with the draft Venues Action Plan 2015 – 17 for the marketing of Petersham Town Hall and note the financial implications in Council’s 2016/17 budget.

Meeting closed at 10.25pm.

CHAIRPERSON