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Hampshire Rugby HAMPSHIRE RUGBY FOOTBALL UNION Limited. VIRTUAL ANNUAL GENERAL MEETING 2020 To be held ONLINE via ZOOM th On WEDNESDAY 8 JULY at 19:00 HAMPSHIRE RUGBY FOOTBALL UNION LIMITED To: Members of the current Management Board The Honorary Secretary of each Member Club The ANNUAL GENERAL MEETING will be held Online using the Zoom Conferencing Platform on WEDNESDAY 8 JULY 2020 at 1900 All Member Clubs are requested to ask a representative to join the meeting. Each Member Club has one vote at General Meetings, this will be done via the Proxy form sent to you along with this agenda. The Members of the Management Board also have a proxy vote. Associate Clubs and all Associates of the Union are invited to attend in a non-voting capacity Yours sincerely Mrs. Julie Greenslade Executive Director 23 June 20 Please send completed Proxy Voting Forms, club apologies for absence and any questions regarding the report by Monday July 6th to hampshirerugby@yahoo.co.uk or by post to The Executive Director Hampshire Rugby Football Union Limited 45 Dunkeld Road Gosport Hants PO12 4NJ Hampshire Rugby Football Union Limited - Registered in England and Wales - Registered Number 29102R AGENDA 1. To receive apologies for absence. And as Representative of the Member Clubs: 2. To consider and approve the Minutes of the Rob Matthews (Havant RFC) Annual General Meeting held on 11 July Nominated by Julie Milford 2019 (Secretary, Havant RFC) Bernie Rhodes (Petersfield RFC) 3. To consider and approve the Minutes of the Nominated by Stuart Barden Annual Financial General Meeting held on (Chairman, Petersfield RFC) 18 November 2019 Note T. BURWELL as the elected RFU representative, 4. To receive a report from the Executive Mrs. J. GREENSLADE as the appointed Executive Director for season 2019-2020 Director T. ALLEN as the appointed Manager of Club 5. To receive a Financial Report Hampshire Who will also be Voting Members of the 6. To consider a Resolution disapplying the Management Board provisions of the Act, relating to the obligation to appoint Auditors The Management Board proposes that the 9. To hear any other matter for theconsideration Accounts for the year from 1 July 2020 to of the Management Boardduring the ensuing year 30 June 2021 be subjected to an but on which novoting shall be allowed. Accountant’s Report and that the requirement for a full professional audit be dispensed with. 7. To appoint the Reporting Accountants for 2020-2021 The Management Board recommends Rothman Pantall LLP Eastleigh be appointed. 8. To elect the Management Board for 2020- 2021 The nominations are: D.R. HORNBLOW President . Dr. E. NEVILLE Deputy President Dr. E. NEVILLE Board Chairman R.D. SHOWAN Finance Chairman M. CASTLE Club Development Chairman G. SELF Game Development Chairman Hampshire Rugby Football Union Limited Annual Report – 2019-2020 What an unprecedented season we have had in Rugby this year! What with persistent rain cancelling many fixtures followed closely by the Covid-19 virus locking us all down and prematurely ending the season. These have been challenging times and I have been ensuring that any information from the RFU gets out to all the clubs as soon as possible to assist them. To catch all demographic, we have been using email, website, Facebook Page and Group and Twitter to get the messages out there. The team in the County Office have been continuing to work hard for our Hampshire clubs and schools and are doing our best to make Hampshire a leading Constituent Body (CB). Hampshire Rugby and its Clubs are fortunate to have the incredible support of its volunteer members, without whom rugby in Hampshire would just not happen. I would therefore like to thank all the officials, club volunteers whether it be a manager, coach or parent; who stand on the touchline in all weathers, and of course the players themselves from U6s and upwards who commit on a weekly basis so that they can enjoy the game we all love and enjoy. The senior men’s Bill Beaumont and Women’s Gill Burns County Championships did not happen this season due to the season being prematurely ended by the RFU. However, the U20s Jason Leonard championship took place where Hampshire only played one match as Somerset were unable to field a team. Our Club Hampshire U18 Boys completed their season with mixed results and Thomas Furtado Mills has been selected in the London & South East U18 match day squad. The U15s and U18s girls enjoyed their format of county matches - meeting oppositions of Surrey, Sussex and Kent in a festival format of 15 a size, 7s and Xfield 7s. The final fixture was again cancelled due to the Covid -19 Virus. Guernsey RFC were top of the London & South East Premier League and will be promoted to Nation 2 South. Havant RFC came top of the London 1 South League and will be promoted to London & South East Premier League. Farnham RFC were top of the London 2 South West League and will be promoted to the London 1 South League. Congratulations also go to Petersfield RFC who won the Hampshire Premiership League and the ‘NEWS’ Challenge Trophy and will be promoted to London & South West 3. Chichester II RFC walked away with the Hampshire One League and will be promoted to Hampshire Premiership. Havant III won the Hampshire Two league and the ‘Pinnock Cup’. Hampshire Three league winners were Aldershot & Fleet. The following Hampshire trophy results were not concluded due to the Covid-19 Virus.... Hampshire Challenge Trophy Hampshire Bowl Hampshire Plate Hampshire Vase Hampshire Shield Johns Sneezum Vets cup – Havant Mariners beat Trojans 14 -19 Congratulations Havant Mariners! Mark Castle our Club Development Chair has been busy ensuring that the money left in the the LRP (Local Rugby Plan) for the season 2019-20 was put to the best use to help clubs out during the Covid-19 term. Thank you to Mark and his Club Development Committee for doing this so seamlessly. The Game Development Committee has been run by Gary Self. The Competitions Committee has been busy assessing and reacting; to necessary changes to the Hampshire lower leagues. As always, the coaching committee have arranged some great CPDs in the county for all our club coaches and have postponed the Annual Coaching Conference to August 30th 2020. The safeguarding team has been run well this season by Sally Walker, who is stepping down for personal reasons. Discipline as always been run efficiently and we thank the Discipline Committee for their efforts. Thank you to everyone in the Game Development Committee for all the hard work this season. Hampshire rugby are always striving for better communication with its clubs and schools by using email, website, Facebook, Twitter. Communication is key but this goes two ways, so please ensure your clubs GMS golden roles are kept up to date throughout the season and especially before September 2020. So, in the online Handbook, the Clubs Contact pages now just point to the Clubs website for up to date information, as do the contact details on the Hampshire website for each club listed in the online Directory. This was done to minimise volunteer workload, all Data officers in clubs now need to keep undated is their own websites and their Golden Roles on GMS. Sadly, I also need to record the deaths of the following... 2019-2020 Carl Roberts Fareham Heathens RFC Sep-19 Declan Gillan Andover RFC Sep-19 George Cook Hampshire RFU Treasurer (2000 - 2015) Portsmouth RFC Oct-19 Binge Gatehouse Hampshire RFU and Navy Nov-19 Alex Hodge Associate May-19 Dave Auger Petersfield RFC Jan-20 Phil King Alton RFC Jan-20 Bill (Willie) Stevens Gosport & Fareham RFC and Hampshire Jan-20 Bill Sugden Havant RFC Dec-19 Richard Counter Gosport & Fareham RFC Jan-20 Charlie Thompson Gosport & Fareham RFC Mar-20 Alan Lear Gosport & Fareham RFC Mar-20 Gerry Griffin Havant RFC Apr-20 Ted Leigh Ellingham & Ringwood - Bar Manager Apr-20 Tony Hall Tottonians RFC Apr-20 Brian Wilde Petersfield RFC Apr-20 Tom Hunt Sponsor for U15/U16 leagues Apr-20 Mike Taylor Havant RFC past captain Jun-20 Ian Bell Gosport & Fareham RFC Jun-20 My apologies if I have missed anyone; please email details to the County Office. I also would like to thank Ivan Torpey and Kieran Spencer our RDOs (Rugby Development Officers) who we were lucky enough to retain even with the RFU budget cuts. They have worked hard all year to deliver our planned county programme with their team of CRCs (Community Rugby Coaches) Sharon Evans and Merlin Gape O’Donnell for the clubs and schools in Hampshire. Finally, I would like to thank the Management Board for the support that they have given me over the season in office as Executive Director, and my thanks alos goes to Georgia as my fabulous Admin Officer. Julie Greenslade Executive Director FINANCE REPORT 2019-20 I am shortly to complete my fourth year as Finance Chairman, and I still feel I still have much to learn before I can say that I have the same level of understanding of our finances which my predecessor, Jed Stone, always displayed. Once again, my thanks to Jed for his willingness, always, to offer help and advice, and my special thanks to our Executive Director, Julie Greenslade, for her support on all matters financial. The final June 2019 Accounts showed a surplus of £6,275 compared to a budgeted break- even position. This compared to a deficit of £20 for the previous year. As a result, our reserves increased from £101,292 to £107,567.
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