Annual Performance Report and Accounts of the District Secretariat

ස්වෙශ කට අමාතාංශය

உநாடவக அைம Ministry of Home Affairs

ස් ෙක කායාලය - කෑගල

மாவட ெசயலக – ேககாைல

District Secretariat – Kegalle

යද ෂය/ெசலவின தைல/ Head No -279

වාක කායසාධන වාතාව සහ வடாத ெசயலாைக அறிைக கணக

Annual Performance Report & Accounts

2019

Annual Performance Report for year 2019

Annual Performance Report for the Year of 2019 District Secretariat –Kegalle Expenditure Head No- 279

Contents

Chapter 01 –Institutional Profile/ Executive Summary

Chapter 02 – Progress and Future Outlook

Chapter 03 – Overall Financial Performance for the Year

Chapter 04 – Performance Indicators

Chapter 05 – Performance of Achieving Sustainable Development Goals (SDG)

Chapter 06 – Human Resource Profile

Chapter 07 – Compliance Report

01. Chapter

1.1 Introduction of the District

Kegalle district of the Sabaragamuwa province situated in and between the central highlands and western southern plains and has an enchanting environment. According to the archeology of the Kegalle district, it has been a region in Maya Rata of the three divisions of Sri Lanka named as Ruhunu, Pihiti and Maya. At present, the Kegalle district has eleven Divisional Secretariats. Geographycally, Kegalle district lies in the North of the equator in between the North Longitudes of 6.50” and 7.20” and between the East Latitudes of 80.10’ and 80.35’.Further, it’s location is bounded on the North by Kurunegala district, on the South by Rathnapura district, on the East by Kandy and Nuwara-Eliya districts and on the West by Gampaha and Colombo districts. The territory of Kegalle district comprises of 48km from North to South and 32km from East to West and marks of its extent as 1692.8 km2.

Divisional Secretary’s Divisions and their GramaNiladari Divisions.

Divisional Secretary’s Divisions Number of GramaNiladhari’s Divisions

1. Kegalle 61 2. Galigamuwa 51 3. Warakapola 78 4. Rambukkana 89 5. Mawanella 71 6. Aranayaka 61 7. Yatiyanthota 32 8. Deraniyagala 26 9. Ruwanwella 38 10. Dehiowita 39 11. Bulathkohupitiya 27 ___ Total 573 ===

1.2. Vision, Mission and objectives

Vision To make Kegalle District, the Best Habitat in Asia

Mission To lead Kegalle district towards a sustainable development by making Kegalle district Secretariat the best institution of the island with an attitudinal change in officers in District Secretariat and Divisional Secretariats and

cordinating all institutions in district,provincial and national levels with a view to acheiving values of district.

Objectives of Government Agent’s Office / District Secretariat I. Contribution to ensure a fair and reasonable public administration. II. Fulfillment of requirements and aspirations of people utilizing powers and resources effectively. Role of Government Agent Office/ District Secretariat I. Fulfillment of responsibilities and powers vested in from st atutory Acts . II. Implementation of major development programs and projects (Samurdhi, Gamperaliya and Decentralized Budget Programs) in accordance with rules and regulations and directions of the Government. III. Co-ordinating, implementing and directing development programs and administrative activities required for the improvement of people by all public institutions and Non Governmental Organizations of the District. IV. Act as a District representative of the Government.

V. Practically involving when natural and other disasters caused in the District.

Processes of carrying out the role of G.A’S Office / District Secretariat.

1. Administration I. Attaching of officers between District Secretariat and Divisional Secretariats and personal file works.

11. Human resources development - Supervising, Training and Guiding.

2. Economic Development

1. Establishing and carrying out District Co-ordination Committee.

11. Implementing the decisions of District Co-ordination Committee.

111. Establishing and carrying out the District Development Committee.

IV.Implementing the decisions of District Development Committee.

V.Decentralized Budget Programmes.

a). Planning b). Implementation c).Evaluation d). Follow up VI.Samurdhi Development Programmes

a). Planning b). Implementation c).Evaluation d). Follow up

3. Finance Management

1. Acquisition, maintenance and improvement of fixed assets and keeping accounts and records. II. Estimating paying, accounting and recording expenditures. III. Estimating, accounting and reporting of revenues. IV. Allocation of provisions, releasing imprest and keeping accounts and records.

4. Social Development

1. Cultural Programmes

a). Planning b). Implementation c).Evaluation d). Follow up II. Environmental Programmes

a). Planning b). Implementation c).Evaluation d). Follow up 5. Social services

1. Identification of Samurdhi recipients, distribution of subsidies, keeping accounts and records. II. Identification of public assistance recipients, distribution of assistance and keeping of accounts.

III. Preparing, paying, keeping of records and accounting of pensions.

6. Statutory Duties

1. Issuing permits and licenses. II. Issuing certificates and reports.

III. Registration / recording.

7. Other Duties

1. Conducting elections. 2. Duties of other Departments. I. Agriculture - Operating statutory and institutional powe and duties, recordingandcoordinating. II. Census and Statistics - do -

III. Motor Traffic - do -

IV. Immigration and Emigration - do -

V. Registrar General - do - VI. Commissioner of Lands - do -

VII. Various duties of Ministries at field level - do -

1.4 Organization Chart

1.5 ස් ෙක කායාලය යටෙ පවන ාෙ◌ය ෙක කායාල

1. Dehiowita 2. Yatiyanthota 3. Rambukkana 4. Aranayaka 5. Deraniyagala 6. Galigamuwa 7. kegalle 8. Mawanella 9. Ruwanwella 10. Warakapola 11. Bulathkohupitiya

03. Chapter - Financial Performance for year ending 31 st December ,2019

3.1 Statement of Financial Performance A.C.A- F Statement of Financial Performance for the period ended 31 December 2019 Actual Budget Note 2019 Year 2018 Year 2019 Revenue Receipts - - Income Tax 1 - - - Taxes on Domestic Goods ACA-1 & Services 2 - - - Taxes on International Trade 3 - - - Non Tax Revenue & Others 4 - - Total Revenue Receipts (A)

Non-Revenue Receipts

- Treasury Imprests 4,039,341,195 4,043,415,574 ACA-3 - Deposits 509,140,270 542,981,938 ACA-4 - ACA- Advance Accounts 56,045,544 74,211,604 5/5(a) - Other Receipts 286,711,362 39,286,692 Total Non-Revenue Receipts (B) 4,891,238,371 4,699,895,808

Total Revenue Receipts &Non Revenue Receipts C = (A)+(B) 4,891,238,371 4,699,895,808

Less: Expenditure

Recurrent Expenditure

Wages, Salaries & Other 600,000,000 Employment Benefits 5 594,318,983 547,756,450 ACA- 88,100,000 Other Goods & Services 6 76,545,347 70,415,770 2(ii) Subsidies, Grants and 8,900,000 Transfers 7 8,223,424 8,091,208 - Interets Payment 8 - - Other Recurrent - Expenditure 9 - -

Total recurrent 697,000,000 Expenditure (D) 679,087,754 626,263,428

Capital Expenditure 19,500,000 Rehabilitation & Improvement of 10 9,056,909 15,180,822 Capital Assets 89,000,000 Acquisition of Capital Assets 11 54,417,092 68,390,072 - Capital Transfers 12 - - ACA-2(ii) - Acquisition of Financial Assets 13 - - 1,500,000 Capacity Building 14 1,440,303 1,335,836 - Other Capital Expenditure 15 - 45,209,358 110,000,000 Total Capital Expenditure (E) 64,914,304 130,116,088

Main Ledger Expenditure (F) 649,491,596 644,292,909 ACA-4

Deposit Payments 576,640,257 540,890,068 Advance Payments 72,851,339 103,402,841 ACA-5/5(A)

Total Expenditure G = (D+E+F) 1,393,493,654 1,400,672,426

Imprest Balance as at 31st December 2019 H = (C-G) 3,497,744,717 3,299,223,383

ACA-P

3.3 Statement of Financial Position

Statement of Financial Position st As at 31 December, 2019 Actual Note 2019 2018 Rs Rs Non-Financial Assets Property, Plant & Equipment ACA-6 1,390,790,095 1,281,070,340

Financial Assets

Advance Accounts ACA-5/5(a) 174,432,477 157,626,682 Cash & Cash Equivalents ACA-3 - -

Total Assets 1,565,222,572 1,438,697,022

Less –Cash disbursed for:

Personal Emoluments & operating Payments 669,819,909 4,561,688,512 Subsidies & Transfer Payments 8,223,424 8,091,208 Expenses made for other expenditure Heads 3,487,772,186 - Impress Settlement To Treasury - -

Total Cash disbursed for Operations (b) 4,165,815,519 5,569,779,720

NET CASH FLOW FROM OPERATING 160,078,698 130,116,088 ACTIVITIES(C )=(a)-( b)

Cash Flows from Investing Activities

Interest - - Dividends - - Divestiture Proceeds & Sale of Physical Assets 158,340 - Recoveries from On Lending - - Recoveries from Advance 79,401,453 - - Total Cash generated from Investing 79,559,793 Activities (d)

Less - Cash disbursed for:

Purchase or Construction of Physical Assets & Acquisition ofOther Investment 64,914,304 - Advance Payments 102,233,402 -

Total Cash disbursed for Investing Activities 167,147,706 - (e)

NET CASH FLOW FROM INVESTING (87,587,913) - ACTIVITIES( F)=(d)-(e)

NET CASH FLOWS FROM OPERATING & 72,490,785 130,116,088 INVESTMENT ACTIVITIES (g)=( c) + (f)

Cash Flows from Financing Activities

Local Borrowings - - Foreign Borrowings - -

Grants Received - - Deposit Received 509,161,220

Total Cash generated from Financing 509,161,220 - Activities (h)

Less – Cash disbursd for: Repayment of Local Borrowings - - Repayment of Foreign Borrowings - - Deposit Payments 576,671,407 -

Total Cash disbursed for Financing Activities (i) 576,671,407 -

NET CASH FLOW FROM FINANCING (67,510,187) ACTIVITIES (J)=(h)-(i)

Net Movement in cash (k)=(g) – (j) 4,980,598 - Opanig Cash Balance as at 01stJanuary - - Closing Cash Balance as at 31st December - -

3.5 .Notes of the Financial Statements

1.6 Performance of Revenue Collection Rs.000

Revenue Code Description of Revenue Revenue Estimate Accumulated Revenue code Original Final Amount As a percentage (Rs) of Final Revenue Estimate 10-03-07-05 License fees relating to State 430 - 343 - Ministry of Defense - - 10-03-07-99 Other 10,950 - 10,650 - 20-02-01-01 Government buildings 1,400 - 1,672,040 - 10-03-07-02 Registration Fees in relation 17,950 25,222 to rentals of Department of Registrar General

1.7 Performance of Utilization of Allocation Type of Allocation Allocation Actual Allocation Utilization as a Original Final Expenditure percentage of finalized Final Allocation

Recurrent 697,000,000 697,000,000 679,087,754 97%

Capital 110,000,000 114,050,000 64,914,304 57%

3.8 . In terms of F.R. 208, grant of allocation for expenditure granted to this District Secretariat as an agent of other Ministries/Departments Rs.000

Allocation Serial Allocation Received Purpose of Allocation Original Final Actual Allocation No from which Ministry/ Expend Utilization Department iture as a percentage of Final Allocation GramaSakthi People’s 105,476 94,331 41,837 44 Movement Food Production National 2,225 2,212 2,212 100 Programme GramaSakthi People’s 13,178 11,091 2,859 26 Movement Promotional Programme 1 Presidential Secretariat SMART Sri Lanka 2,904 1,873 1,776 95 Programme ThripitakaWandana Week 514 480 480 100 Our Complaints 466 466 466 100 767 767 766 100 Protect Children /Drug Prevention /Environment Development Programme 2. Ministry of Information Computer labs 115 114 114 100 Communication Technology 3 Ministry of Higher Salaries 92 78 78 100 Education and Overtime 191 191 191 100 Innovations Travelling Expenses 392 387 384 99 Stationeries 51 55 53 96 Cleaning Allowances 21 15 15 100 Stamps and Posts 43 40 40 100 Electricity and Water 142 138 138 100 Rentals 420 509 509 100 Renovations 19 19 19 100 Goods and Equipment 92 86 86 100 Goods and Equipment 239 223 223 100 VidathaCentres 2,242 1,464 1,458 100 4 Ministry of Mass Media Right to Information Act 223 194 194 100 Other 941 941 900 96 5. Ministry of Buddha Building Constructions 2,000 2,000 4 0.2 Sasana Cultural and Development of 6,369 5,151 3,535 69 Religious Affairs DahammaSchools Improvement of temples 10,587 8,784 5,668 65 ThirasaraPungramaProgra 3,867 3,867 2,186 57 mme 20

[ 6. Regional Development Works 3,528 3,524 3,524 100 Ministry of Finance, Economic and Policy Travelling Expenses 336 314 314 100 Development Stationeries 33 33 33 100

Allowances 91,292 86,817 86,815 100 Backward Development 11,905 11,546 11,546 100 Programmes Vocational Training 94 94 94 100 Gamperaliya 2,620,727 2,306,609 1,537,53 67 2 Travelling Expenses 220 195 195 100 Stationeries 65 65 65 100

Communication 57 54 57 106 Electricity and Water 12 12 12 100 Other 15 15 15 100 Decentralized Budget 96,817 96,817 43,501 45 Rural Infrastructure 459,939 459,939 87,303 19 Religious Activities 8,386 8,386 4,339 52 Empower youth generation 3,486 3,468 3,468 100 Ministry of Stationeries 33 33 32 97 7 Justice, Human Rights Other 6,892 6,537 6,440 99 Law Reforms 8. Ministry of Health Travelling Expenses 195 172 172 100 Indigenous Medical Stationeries 16 16 16 100 Services Nutritious Programme 100 100 92 92 Ayurveda Development 90 90 89 99 Committees 9. Ministry of Highways, Administrative Expenses 60 60 59 98 Road Development and Petroleum 10. Handy Crafts Industry 1,507 739 739 100 Clay goods 403 403 398 99 Programme of Kithul Develo. 1,255 1,255 1,232 98 Salaries 15,100 14,992 14,809 99 Overtime and Leave 40 25 25 100 Allowances 5,200 5,080 5,072 100 Travelling Expenses 126 102 102 100 Stationeries 137 137 136 99 Fuel 221 173 173 100 Uniforms 4 4 4 100 Post and Communication 67 67 67 100 Other 24 22 22 100 Office Equipment 230 218 218 100 Computer Prices 95 95 95 100 Agriculture Committees 55 54 54 100 Fuel 15 1 1 100 Vehicles 95 42 42 100 Handy Crafts Industry 390 252 252 100

11. Ministry of Women, Child Stationeries 576 553 549 99 Affairs and Social Police and Child and Women 56 56 55 98 Security Bureau

Child Societies 5,000 5,000 8 0.1 JeewithayataArunella 785 761 761 100 Awareness Programmes 1,295 1,261 1,261 100 Travelling Expenses 9 9 9 100 Stationeries 288 288 277 96 Nutrient Allowances 30 30 28 93 JeewithayataArunella 208,444 206,555 205,425 99 Pre School Teachers’ 955 943 943 100 Allowances Day Care Centre Savings 5,539 5,539 2,122 38 Breakfast 149,444 14,400 14,400 100 Progress Review Meetings 1,505 869 541 62 For meetings 234 234 219 94 Guidance Programme 46 46 46 100 Salaries 8,540 7,585 7,585 100 Allowances 2,468 2,468 2,461 100 Travelling Expenses 144 104 104 100 Ministry of land and Land 12 Interests of Property Loans 52 52 52 100 Development BimSaviya 81 81 72 89

Land Acquisition 1,413 1,413 1,413 100 Ministry of Housing For Liyawana pattal 192 192 190 99 13 Constructions and Cultural CentresRambukkana 103 103 100 97 Cultural Affairs Training Programmes 101 101 101 100 Salaries 2,247 3,178 2,200 69 Allowances 713 962 713 74 Travelling Expenses 182 198 168 85 Ministry of Women, Child Stationeries 21 21 21 100 Affairs and Social Interest Property Loans 49 53 48 91 14 Security ( Primary and Allowances for disables 84,718 97,063 84,088 87 Industries and Social Allowances for Elders 276,370 404,470 268,874 66 Enforcement) Allowances for Senior Citizen 615 735 505 69 Single Parent Families 707 792 707 89 District Coordinative 646 649 643 99 Committee Clay Industries 9,819 9,293 7,968 86

Travelling Expenses 600 573 573 100 For Productivity Projects 72 72 72 100 Salaries 4,760 4,340 4,340 100 Allowances 1,650 1,650 1,646 100 Travelling Expenses 324 247 247 100 Stationeries 55 55 55 100 Vehicles 19 19 18 95 Ministry of State Defense 15 Training Programmes 4 4 4 100 (Disasters) Drought Subsidies 3,244 2,034 2,034 100 Resettlements 2017 53,857 51,896 49,871 96 Development of Security 2,733 2,242 1,387 62 Centers Disaster Avenues 15,301 15,301 15,222 99 Purchasing of Water Tanks 1,357 1,357 1,357 100 Resettlement 2016 42,184 42,184 36,981 88 Ministry of Community Uplift of living standard 1,373 1,314 1,314 100 16 and Estate Infrastructures Infrastructure Development 1,800 970 - - Development Ministry of Community Women Entrepreneurship 402 402 402 100 and Estate Infrastructures Development Works 17 Development (Industries and Commercial Affairs ) GramaNiladhari Allovance 25 18 18 100 Uniforms 4 4 4 100 Poson/ Independence 1,025 1,025 997 97 Ceremony Quarters Final Works 2,483 2,483 2,163 87 Foreign Travels and Trainings 1,905 1,905 1,890 99 Building Constructions 65,000 59,086 46,350 78 Salaries 267,308 267,308 266,378 100 Overtime and Holiday 200 200 200 100 Allowances Ministry of Public Allowances 83,626 83,626 83,192 99 Administration , Home Travelling Expenses 2,095 1,880 1,880 100 18 Affairs, Provincial and Stationeries 400 400 400 100 Local Fuels 200 200 200 100 GovernmentCouncils Uniforms 28 28 28 100 Other 30 30 30 100 Vehicle Repairs 212 212 212 100 Machinery and Repairs 150 150 146 97 Post and Communication 990 972 972 100 Water and Electricity 130 130 130 100 Rentals 3,778 3,778 3,747 99 Other 65 65 65 100 Property Loans Interests 1,148 1,148 1,136 99 Foreign Travels 333 333 332 100

Capacity Building Training 42 42 42 100 Works Development Support Projects 3,687 3,147 969 31 Salaries 3,821 3,631 3,584 99 Allowances 2,177 244 2,179 893 Travelling Expenses 217 217 181 83 Stationeries 85 85 85 100 Ministry of Public Post and Communication 8 8 8 100 Administration Home 19 Affairs, Provincial Councils Other 10 10 10 100 and Local Government) Interest of Property Loans 70 70 70 100

Make awareGramaNiladhari 1,055 1,055 1,045 99 Smart Class Room 21,081 17,283 6,674 39 Reconciliation Committees 9,114 8,015 6,228 78 Thaipongal / Mobile 2,799 2,799 2,241 80 Programme Progress Review 7 7 7 100 Ministry of Tourism and 6,513 6,513 5,381 83 20 KatuUnapadura Access Road Aviation Services Ministry of Urban 28,396 17,315 17,315 100 Development , Water 21 Supply Housing Facilities SukithaPurawara Town Planning and Higher Education Ministry of Urban Town Development 12,860 12,860 12,852 100 development Water Supply Small Towns 5,522 5,522 5,522 100 22 Water Supply Housing Facilities Water Supply and Higher Education Salaries 11,299 11,147 11,147 100 Allowances 3,889 3,889 3,883 100 Travelling Expenses 711 711 676 95 Ministry of Sports and Stationeries 108 108 108 100 Youth Affairs 23 Entertainment 4 4 4 100

Interests Property Loan 47 47 46 98 Make aware Auditors 192 192 192 100 Playgrounds 2,482 2,345 970 41 Salaries 938 938 938 100 Allowances 343 343 343 100 Travelling Expenses 9 9 9 100 Property Loan Interests 20 20 20 100 Ministry of Industrial Office Equipment 113 106 106 100 Export and Investment Salaries 15 15 15 100 24 (Promotion Development Travelling Expenses 67 67 67 100 Strategies Stationeries 3 3 3 100 Post and Communication 1 1 1 100 Electricity and Water 24 24 24 100 Rentals 88 88 88 100 Programmes 104 104 104 100 24

Salaries 7,344 6,966 6,966 100 Allowances 1,899 1,730 1,730 100 Community Based 510 510 510 100 RehabilationProgramme Travelling Expenses 345 345 343 99 Stationeries 64 64 64 100 Loan Properties 248 202 201 100 Department of Social 1 Drug Prevention and 25 25 25 100 Services Rehabilitation Project Tholangamuwa Disabled Child 393 393 390 99 Development Centre National Cultural Festival of 210 210 210 100 Disabled Persons For purchasing of tables and 402 354 354 100 chairs Holiday Salaries 60 50 47 94 Salaries 7,735 7,445 7,436 100 Other Allowances 1,710 1,710 1,710 100 Travelling Expenses 378 351 349 99 Stationeries 48 48 47 98 Property Loan Interests 112 99 99 100 2 Department of probation District Progress Review 845 845 843 12 Programmes Doctor, Twins Children 933 933 932 100 Parents and Teachers aids Scheme Stationeries 29 29 29 100 Sports Stamps fees for 753 127 127 100 Development Officers and Investigations Department and Sports Development of play Grounds 1,067 1,067 1,067 100 3 Development Travelling Expenses 42 28 25 89 Payment of Allowances 52 52 52 100 Identification Programme of 137 137 137 100 Sports skills Entertainment Expenses 26 26 26 100 Salaries 7,671 7,499 7,499 100 Department of Registration Allowances 2,510 2,477 2,463 99 4 of Persons Travelling Expenses 2 2 2 100 Overtime and Holiday Salaries 1 1 1 100 5 Ministry of Internal and Electricity Bills, Stationeries, 759 668 668 100 Home Affairs. Modernization and Purchase of tables and chairs 6 Department of Registrar Registrar Allowances 1,546 1,546 1,528 99 General 7 Department of Agri -Culture Salaries 533 533 533 100 Allowances 108 108 108 100 Telephone Expenses 30 30 30 100

Awareness Programmes and 131 131 131 100 Achievement of Vocational Challenges Travelling Expenses 750 744 738 99 Stationeries / Posts 61 61 61 100 Department of Manpower and 8 Stationeries 57 57 57 100 Employment Regional Job Market 217 217 217 100 Prior Discussion for Job Market 15 15 15 100 Telephone ,Internet Facilities 48 42 42 100 Make aware of persons who 166 91 91 100 expect jobs Cemetery Function/ Pali 310 310 309 100 Languages Promotional Programmes Travelling Expenses 1,144 933 933 100 Stationeries 48 48 48 100 Information Technology Training 51 51 51 100 Programme Three Months Progress Review 12 12 12 100 Meeting Protect Buddha teachings ( 210 210 208 99 Shashana) Balamandala Department of Buddhist Activities 9 Affairs Distribution of Dhamma School 134 75 75 100 Books –2020 Dhamma School Teacher 28,090 26,525 26,525 100 Allowances Dhamma School Teacher Skills 747 597 150 25 Development Programmes Dhamma School Certificate 37 37 37 100 Examination DahamSarasaviya Buddhist 644 644 644 100 Diploma Course –2019 All Island Skill Evaluation 58 58 57 98 Programme -2019 10 Department Cultural Affairs. Office Equipment 630 568 568 100 . Postal Expenses scheduled to be 50 50 50 100 published Travelling Expenses 432 432 432 100 District Progress Review Meeting 24 24 24 100 Entertainment Programme DolosmahePahana 240 240 236 98 For Stationeries 76 76 76 100 District National Literary Festival 570 570 567 99 ArtisianSuwadamProgramme 1,680 1,619 1,619 100 Fuel 36 36 36 100 Aids of Art Institutions 481 454 454 100 DolosmahePahana 85 85 83 98 Internal Institutions Competition - 20 20 20 100 2019 For magazines scheduled to be 50 50 50 100 published 11 Department of Community Stationeries and Office 27 25 25 100 Based Corrections requirements 26

For projects 293 221 220 100 Department of Land Use and Travelling expenses 484 484 480 99 12 Policy Planning Stationeries 16 16 16 100

For projects 442 377 376 100

Repair Wire Fence and 911 911 911 100

Garage

For furniture 75 75 71 95 Stationeries and Office 12 12 11 92 Requirements Department of Government Post and Communication 43 30 28 93 13 News Overtime Expenses 3 2 2 100 Local Travelling Expenses 86 74 73 99 Purchase newspapers 21 21 21 100 Drug Prevention Programme 58 58 58 100 Travelling Expenses 422 422 422 100 Stationeries 29 29 29 100 Fuels 82 51 51 100 Telephones / Posts 64 58 58 100 Department of Population Overtime 74 45 45 100 14 and Statistical Photocopy Machinery 25 25 25 100 for renewing Service contracts Overtime / Postal/Stationeries 369 320 320 100 Training of field staff 796 774 774 100 Overtime Holiday Salary 365 365 364 100 Other Allowances 68 68 68 100 Maintenance Expenses 17 17 17 100 Post and Communication 115 115 144 125 Electricity and Water 122 122 117 96 15 Department of Motor Traffic Security Services 865 865 859 99 Driving Licenses 118 118 111 94 Other 337 337 336 100 Travelling Expenses 100 100 100 100 Stationeries 10 10 9 90 16 Department of Land Discuss issues on distribution 78 25 25 100 Commissioner of grants Fiscal Fees 17 Department of Ayurveda Projects of Conservation 50 35 35 100 Committee 18 Department of Muslim Provide facilities to religious 17,000 15,803 7,170 45 Religious and Cultural institutions including Affairs Dhamma Schools

3.9 Performances of Reporting of Non- Financial Assets

Assets Code Description Balance as per Balance as Yet to be Reporting Code board of Financial accounted Progress as at Survey Report Position percentage as at Report as at 31.12.2019 31.12.2019

9151 Building and Structures 1,124,794,199 1,124,794,199 63,965 100% Machinery and 9152 Equipment 23,681,696 23,681,696 - 100%

9153 Land

9154 Intangible Assets

9155 Biological Assets

9160 Assets in progress

9180 Lease Assets

3.10 ** Auditor General’s Report

Chapter 04 – Performance Indicators

4.1 Performance Indicators (Based on Action Plan)

Specific Indicators Actual Output as a percentage of expected output

100% - 90% 75% - 50% - 89% 74% Solve development and administrative issues in the district 100%

Direct allocations received from all monetary sources that provide financial provisions in the district towards 75% expected targets.

Direct allocations received from all monetary sources that provide allocations in the district towards 91% expected targets.

Directallocationsreceived from all monetary sources that provide allocations in the district towards 61% expected targets.

Utilize all allocations received to district with maximum productivity. 92%

Develop provincial roads selected as covered all 78% Electoral Divisions in the district by developing infrastructures for better transport service. Eradicate poverty of 11 GramaNiladhari Divisions that are above poverty and develop industries of 22 68% GramaNiladhari Divisions.

Chapter 05

5.1 Indicate the Identified respective Sustainable Development Goals

Progress of achievement to date 0%- 50% 75%- 49% - 100% Goal/Objective Targets Indicators of achievement 74% End extreme By 2020,  Employ youths who expect jobs and those who live poverty in all reduce at in poverty. 50% its forms least by half everywhere. the 1. Employ -946 proportion of  Conduct awareness programmes 100% men, women I Payments of pensions - 86 and children ii Total recruitments – 2496 all ages  Conduct training programmes-835 living in  Provide loans to commence business-98 poverty.  Direct towards revenue generation-10 90%  Introduce domestic productivity programmes and 100% coordinate -53

 Follow up Introduce programmes,intervene for

issues-296

 Introduce domestic productivity programme for 50% housing complex

 Set up and implement Swashakthi Committees 100%  Implement training programmes  Grant direct aids  Make aware drugs prevention 70% 100%  Provide educational aids throughsocial project 1.Grant aids-316  Provide Elders allowance-1341  Provide self-employment aids and direct them-26  Provide material aids for elders with minimum facilities-134  Lottery Drawings-1

By 2030, end Conduct awareness Programmes- 100% 02. End hunger and hunger. ensure access 1.Programmes conducted-325 Ensure to by all people,  Identify and uplift of garden through Elders achieve food in particular Bala Mandala-11 security and the poor and  Make Aware on food and Nutrients-12 higher people in nutritious vulnerable . level. situations including infants, to safe nutritious and sufficient food all year round.  Create stress map 50  Reduce drug use and make aware on spiritual % education 50  Conduct counseling mobile clinics % 100% 43%  Schooling of children 94%  Update committees and conduct Child FriendlyEnvironmentProgramme  Teacher -Student –Parent Promotional 118% Programme By 2030, 12% 73  Provide educational aids % reduce by  Guide vocational training to children who 100% one third left school 100% premature mortality  Conduct sport competitions  Conduct medical clinics 100% from non communicabl  Awareness Programmes on physical and mental illnesses e diseases 100%  Supervise Elders Homes and constructions through 3. Ensure a prevention ,  Establish Day Care Centers and Reconciliation healthy lives treatment and  Enforce Elders Committees and provide 100% and promote promote equipment wellbeingfor mental health  Elders Cultural Week Programme 100% all at all ages and well  Religious Programme and Pilgrimage Tours . being .

04. Ensure By 2030, ensure  Direct tertiary education after secondary 50% inclusive and that all girls and education equitable boys complete  Provide Vocational guidelines for students quality free, equitable Implemented programmes- 167 education and quality  SuperviseDhamma School, Monitor and guide 100% and promote primary and sports lifelong secondary  Conduct DahamSarasaviya Course learning education  Evaluate District Children’s Skills opportunities leading to  Awareness 100% forall. relevant and  Dancing and music competitions in inter Art effective Galleries in the district. 100% learning  Rehabilitate disabled children outcomes.  Conduct awareness programme  Contribute to Micro Scheme  Contribute to ArassawaScheme  Payments of scholarships benefits  Provide literacy to elders through Elders Societies and Day Care Centers 50%  Conduct awareness programmes 05. Achieve End all forms of 100% gender discriminations  Strengthen psycho social counseling support for equity and against all those who face to violence. enforce all women and  Establish stage groups 100% women and girls  Make aware to alleviate child labour 60% girls. everywhere. 08. Eradicate  Provide vocational guidance services and Promotesust forcedlabour,en Entrepreneurship development ained, d modern i “Oba Asirimath” Graduate Programme 100% inclusive and slavery ,secure ii make aware job seekers, develop the programme of sustainable and prohibition overcoming challenges economic and elimination iii Lead to LEED Programme Job Market Programme growth, and of the worst and Programme to uplift Small and Medium Scale 100% productive forms of child Entrepreneurs productively employment labour and Awareness Programme. 100% and decent protect labor  Register all Micro Finance Institutions under work for all. rights and Micro Finance Act No 6 of 2016 promote safeand  Prepare database in Micro Finance Institutions secure working  Make aware and develop positive attitudes 100% environment for  Management development all workers.  Development of Societies

 Train for providing opportunities of jobs having 98% identified persons among 18-60 years  Obtain information of Elders Entrepreneurs and 100% identify them

9. Industry Ensure to encourage  Provide equipment 100% innovations and foster innovation. foster infrastructure Strengthen efforts Dancing and Music Competition 100% to protect and safeguard the world’s cultural and 12natural heritage 12. Ensure By 2030, Carry out projects institutional, divisional 100% sustainable substantially reduce and district level. consumption waste generation and production through prevention, patterns reduction, recycling and reuse. 16. Promote End abuse, Public Sector Productive Promotional peaceful and exploitation, Programme inclusive trafficking and all  Conduct awareness on societies for forms of violence organization of Field Study Tour sustainable against and torture  Make aware on publicity of Tamil development, of children. language learning and distribute provide access school equipment to justice for all and build  Conduct language tuition classes effective, and Seminar accountable and  Arbitrate disrupts in the District - inclusive 269 institutions at all levels. 17. Strengthen the means of  Register voluntary social services/ implementation Non-Government Organization and revitalize  Register voluntary social services/ the global Non-Government Organization 65% partnership for  Recommended Work permits,Visa sustainable fof foreign voluntary servants. development.  Obtain sponsorship of Non government organizations for special programmes.  Conduct Capacity Building Programmes for Civil Organization  Provide Elder’s identity Cards 100%  Conduct Mobile Services. Construct urinals for 3067 families devoid 20% 6. Ensure By 2030, achieve of healthy urinals availability and access to adequate sustainable and equitable management of sanitation and water and hygiene for all and sanitation for all end open defecation

2. Ensure Build and upgrade Identify children who don’t attend to schools and 3% inclusive education facilities those who rarely attend to school. and that are child, equitable disability and quality gender sensitive education and provide safe, and promote non-violent, lifelong inclusive and learning effective learning opportunitie environments for s for all. all 1% 7.Ensure access Proportionate of Prepare a procedure to obtain electricity to families to affordable, population with who haven’t received electricity. reliable, power supply. sustainable and modern energy for all.

6. Ensure Identify water sources so as to construct water 1% availability sources. and Support and sustainable strengthen the management participation of of water and local communities sanitation in improving for all. water management 11. Make cities Obtain allocations for produce polythene brick. 2% and human settlements Air quality and inclusive, safe, municipal and resilient and other waste sustainable management

5.2 Briefly Explain the Achievements and challenges of the sustainable Development Goals

1. According to the information of Divisional Secretariats, it was reported that there are 8123 families who haven’t received healthy urinals in Kegalle District. For this, actions were taken to transform as a District urinals that are used together with WASSiPProject. Since, this programme is being implemented for low income people in rural level, implementing of this programme is slow ,

2. Schooling of 390 children who don’t attend to schools and other children rarely attend to schools is being implemented through Human Rights Promotional Officers. Since there is a limited number of children who go to schools , it has to take action in the field level with their family background.

3. Whilst, there are 1067 familes who haven’t received electricity out of those, 791 people prefer to obtain electricity,a procedure will be carried out by taking the lead of District Secretary.

4. It is reported that there are 26400 families who haven’t drinking water and as a remedy for these issues, WASSiP Project, National Water Supply and Drainage Board and Department of Community Water Supply are implementing a Drinking Water Project.

5. And, coordinative activities will be carried out in relevant institutions, having identified with relevant institutions Divisional Secretary level.

6. Various programmes were implemented under management of non-decayed and solid materials. Even though, plans were made to produce a polythene brick made up of polythenes removed within a premise in PradeshiyaSabha of Mawanella, above task has been delayed, since there are no provisions available. Yet, presently, although a private institution is desirous to provide financial provisions due to an issue prevailing in PradeshiyaSabha, this task has been delayed. And, a programme was introduced in order to burn the materials including polythene, having brought to INSEE Institute, 07 institutions of PradeshiyaSabhahavebeen made consent in this regard. Therefore, it has to be made aware on divisional level with the concurrence of PradeshiyaSabhas.

Chapter 06—Human Resources Profile 06.1 Cadre Management Approved Cadre Existing Cadre Vacancies / (Excess)** senior 41 40 01 Territory 30 24 06 Secondary 1052 979 73 Primary 111 97 12

06.2 It was informed to relevant authorities so as to fill the existing vacancies and internal procedure has been made for carrying out duties in vacant posts. ( by covering up duties).Most of vacancies are prevailing in the post of Grama Niladari, while it will affect to the duties during the period of Election.

06.3Development of Human Resources No.of trained cadre Duration of Total Nature of Output/ No.oftrained Programme Investment Programme(Abroad/Lo Knowledg cadre (Rs.'000) cal) e Gained* Local Foreign Training Programme on 80 26,995.00 - Local There have Procurement Procedure Days 02 been difficult instances of MS excel 2016 For Junior 40 54,010.00 Local - answering in Officers Days 06 due date in view System and Network 1 28,000.00 - Local of the necessity Administration Essential Days 05 of requesting for answers SeminarAluminumConstru 4 16,000.00 - Local from Divisional ctionProgramme Secretaries and 3/26/2019 other officers.

Basic computer Skills 30 25,847.25 - Local Days 04 Make Winning 14 14511.40 - Local Presentation Days 02

Induction training course 40 8,105.00 Local for SLAS officers Days 02 - (Limited) (Final day Programme) 25 8,600.00 Local training course for SLAS Days 01 - officers Database Management 40 40,694.32 Local Days 04 -

Water Projects 60 25,663.73 Local Management Days 02 --

Awareness Programme 545 2019/07/19,26 105,065.74 Local on preparing of National 02 August - Identity Cards

Training Programme of 619 10 days 165,945.00 -- Local Trainee Development Officers Three days’ workshop 1 03 days 18,000.00 - Local on Procurement Procedure Database Management 20 7,453.00 - Local (Basic) 90 01 days 22,372.52 - Local Photo Shop 40 02 days 25,831.16 - Local Pensions 90 01 days 22,176.12 - Local Conflicts Management 90 01days 16,310.00 - Local Hardware Training 100 01 days 25,530.00 - Local Programme Capacity Building 01 05 days - 84,128.00 Foreign training programme Capacity Building 01 04 days - 84,128.00 Foreign training programme Capacity Building 02 05 days - 168,256.00 Foreign training programme High Impact & under 01 02days - 28,552.00 Foreign represented Nutrition Sensitivefood service in South Asia International Best 01 07 days - 49,898.80 Foreign practices in public Finance Management systems Korean study 01 07 days - 43,905.12 Foreign programme for the Sri Lanka Government officers Public policy 01 05 days - 50,748.00 Foreign Development & Public Engagement programme Seminar on 3 From 2019/08/19 - 504,906.00 Foreign Construction & to 2019/09/10 Management Industrial Park Under the Belt & Road Initiative for Sri Lanka

Seminar on the Belt & 01 2019/10/09 - 177,068.00 Foreign Road & Advancement 2019/10/31 for Sri Lanka Seminar Economic 3 2019/09/28 – - 535,749.00 Foreign Development planning 2019/10/20 for Sri Lanka Seminar on China – Sri 1 2019/10/09 – - 120,104.66 Foreign Lanka Businesses 2019/10/24 culture Exchange

Chapter 07- Compliance Report

Correct actions Compliance Brief proposed to Status(Complie No Applicable requirement Explanation for avoid non- d/Not Non Compliance compliance to Complied future 1 The following Financial statements/accounts have been submitted on due date 1.1 Annual financial statements Complied 1.2 Advance to public officers account Complied 1.3 Trading and Manufacturing Advance Not Applicable Accounts (Commercial Advance Accounts) 1.4 Stores Advance Accounts Not Applicable 1.5 Special Advance Accounts Not Applicable 1.6 Others Not Applicable 2 Maintenance of books and registers

(FR445)/ 2.1 Fixed assets register has been maintained and updated in terms of Public Complied Administration Circular 267/2018

2.2 Personal emoluments register/Personal Complied emolument cards have been maintained and update 2.3 Register of Audit queries has been Complied maintainedandupdate 2.4 Register of Internal Audit Reports has Complied been maintained and update 2.5 All the monthly account Summaries (CIGAS) are prepared and submitted Complied to the Treasury on due date 2.6 Register for cheques and money Complied orders has been maintained and update 2.7 Inventory register has been maintained Complied and update 2.8 Stocks Register has been maintained Complied and update 2.9 Register of Losses has beenmaintained Complied and update 2.10 Commitment Register has been Complied maintained and update 2.11 Register for Counterfoil books (GA- Complied N20) has been maintained and update 3 Delegation of function for financial

control (FR 135) 3.1 The financial Authority has been Complied delegated within the institute the delegation of financial authority has 3.2 been communicated within the Complied institute 3.3 The authority has been delegated in such a manner so as to pass each Complied transaction through two or more officers 3.4 The Controls has been adhered to by theAccountants in terms of state Account Circular 171/2004 dated Complied 11.05.2014 in using the Government Payroll Software package.

4 Preparation of Annual Plans 4.1 The annual action plan has been prepared Complied 4.2 The annual procurement plan has Complied been prepared 4.3 The annual Internal Audit plan has Complied been prepared 4.4 The annual estimate has been prepared Complied and submitted to the NBD on due date 4.5 The annual Cash flow has beensubmitted to the Treasury OperationsDepartment on Complied time 5 Audit Queries

5.1 All the audit queries have been Not Applicable There have been difficult instances replied within specified time by the of answering on due date in view of Auditor General the necessity of requesting for answers from Divisional Secretaries and other officers 6 Internal Audit

6.1 The internal Audit Plan has beenprepared at the beginning of the yearafter consulting the Auditor Generalin terms Complied of Financial Regulation134(2)DMA/1- 2019

6.2 Allthe Internalaudit reports has been Complied replied within one month. 6.3 Copies of all the internal auditreports has been submitted to the Management Audit Complied Department interms of Sub-section 40(4) of theNational Audit Act No. 19 of 2018 6.4 All the copies of internal auditreports has been submitted to theAuditor General in Complied terms of FinancialRegulation 134(3) 7 Audit and Management committee

7.1 Minimum 04 meetings of the Auditand Management Committee hasbeen held Complied during the year asper the DMA Circular 1-2019

8 Assets Management 8.1 The information about purchases of assets and disposals was submitted to the Comptroller General’s Office interms of Complied Paragraph 07 of the AssetManagement Circular No. 01/2017 8.2 A suitable liaison officer wasappointed to coordinatethe implementation of provision s of thecircular and the details of Complied thenominated officer was sent to theComptroller General’s Office interms of Paragraph 13 of theaforesaid circular 8.3 The boards of survey was conductedand the relevant reports submitted tothe Complied Auditor General on due date intermsof Public Finance Circular No05/2016 8.4 The excesses and deficits that weredisclosed through the board of Surveyand other relating Complied recommendations,actions were carried out during the period specified in the circular

8.5 The disposal of condemnarticles hadbeen Complied carried out in terms of FR 772 9 Vehicle Management

9.1 The daily running charts and monthlysummaries of the pool vehicles Complied hadbeen prepared and submitted to theAuditor General on due date 9.2 The condemned,vehicles had been disposed of within a period lessthan 6 Complied months after condemning . 9.3 The vehicle logbooks had beenmaintained Complied and updated. 9.4 The action has been taken in terms of F.R.103, 104, 109 and 110 with regard to Complied every vehicle accident. 9.5 The fuel consumption of vehicles hasbeen re-tested in terms of theprovision of paragraph 3.1 of the Public Complied Administration Circular No. 30/2016 of 29.12.2016 9.6 The absolute ownership of the leasedvehicle log books has been Complied transferred after the lease term.

10 Management of Bank Accounts 10.1 The bank reconciliation Statementshad been prepared ,got certified andmade ready for Complied audit by the due date. 10.2 The dormant accounts that had existed in the year under review or since previous years Complied settled 10.3 The action had been taken in terms ofFinancial Regulationsregarding balancesthat had been disclosed through Complied bank reconciliation statementsand for which adjustments had to bemade, and had those balances been settledwithin one month. 11 Utilization of Provisions 11.1 The provisions allocated had beenspent Complied without exceeding the limit. 11.2 The liabilities not exceeding theprovisions that remained at the endof the year as per the Complied FR 94(1 ) 12 Advance to Public Officers Account 12.1 The limits had been complied with. Complied 12.2 A time analysis had been carried outon the Complied loans in arrears 12.3 The loan balances in arrears for over one Complied year had been settled 13 General Deposit Account 13.1 the action had been taken as perF.R.571 in Complied relation to disposal oflapsed deposits 13.2 The control Register for generaldeposits had Complied been updated andMaintained 14 Imprest Account 14.1 The balance in cash book at the end of the Complied year under review remittedto TOD 14.2 The ad-hoc sub imprests issued asper F.R. 371 settled within onemonthfromthe Complied completion of the task. 14.3 The ad-hoc sub imprests had not beenissued Complied exceeding the limit approvedas per F.R. 371 14.4 The balance of the imprestaccounthad been Complied reconciled withTreasury books monthly.

15 Revenue Account 15.1 The refunds from the revenue hadbeen made Complied in terms of the regulations 15.2 The revenue collection had beendirectly credited to the revenueaccount without Complied credited to thedeposit account 15.3 Returns of arrears of revenue forward to the Auditor General in terms of Complied FR176 16 Human Resource Management 16.1 The staff had been paid within approved Complied cadre 16.2 All members of the staff have been issued a Complied duty list in writing. 16.3 All reports have been submitted toMSD in terms of their circularno.04/2017 dated Complied 20.09.2017 17 Provision of information to thePublic 17.1 An information officer has beenappointed and a proper register ofinformation is Complied maintained andupdated in terms of Right To Information Act and Regulation. 17.2 Information about the institution to thepublic have been provided byWebsite or alternative measures and it has been Complied facilitated to appreciate/challenge to public authority by this website oralternative measures. 17.3 Bi- Annual and Annual reports havebeen submitted as per section 08 and10 of the RTI Complied . 18 Implementing citizens charter 18.1 A citizens charter/ Citizens client’scharter has been formulated andimplemented by the Institution interms of the circular number Complied 05/2008 and 05/2018(1) ofMinistryof Public Administration andManagement. 18.2 A methodology has been devised bythe Institution in order to monitorand assess the formulation andthe implementation of Complied Citizens Charter / Citizens client’s charter as per paragraph 2.3 of the circular.

19 Preparation of HumanResource Plan 19.1 A human resource plan has beenprepared in terms of the format inAnnexure02 of Complied publicAdministration Circular No.02/2018 dated 24.01.2018 19.2 A minimum training opportunity ofnot less than 12 hours per year foreach member of Complied the staff has beenensured in the aforesaid HumanResource Plan. 19.3 Annual performance agreementshave been signed for the entire staffbased on the format Complied in Annexure 01of the aforesaid Circular 19.4 A senior officer was appointed andassigned the responsibility ofpreparing the human resourcedevelopment plan, Complied organizingconducting skill developmentprograms as per paragraph No.6.5 ofthe aforesaid Circular. 20 Responses Audit Paras 20.1 The shortcomings pointed out in theaudit paragraphs issued by theAuditor General for Complied the previousyears have been rectified