Reference: 2011/00363/RQ/01/01 17/03/2011 EUROPEAN COMMISSION DIRECTORATE GENERAL FOR HUMANITARIAN AID AND CIVIL PROTECTION – ECHO SINGLE FORM FOR HUMANITARIAN AID ACTIONS 1. GENERAL INFORMATION 1.1 Name of Humanitarian Organisation/Country of registration GERMAN AGRO ACTION 1.2 Title of the Action Improving the capacity of sub-national risk management systems and building the resilience of communities vulnerable to disasters 1.3 Area of intervention (country, region, localities) World Area Countries Region America PERU Ancash, Arequipa and Cusco 1.4 Start date of the Action Start date 18/04/2011 If the Action has already started explain the reason that justifies this situation (urgent Action or other reason) 1.5 Duration of the Action in months 18 months 0 days 1.6 Start date for eligibility of expenditure Is the start date for eligibility of expenditure equal to the date of submission of the initial proposal? No If yes, explain expenses charged to the budget between date of initial proposal submission and start date of the action If no, enter the start date for eligibility and explain 01/04/2011 From the 1st April on will be charged to the budget, the expenses for the selection of the project staff and the instalation of the offices in the different regions of the action. There is also foreseen to realize an introducion workshop in Lima for the 3 action teams together with the general coordinator of the action. The costs of this workshop will also be charged to the budget. That means that the action really will be able to start directly on 18th of April to implement the planned activities. 1.7 Requested funding modalities for this agreement Co-financing In case of 100% financing, justify the request 1.8 Urgent action No 1.9 Control mechanism to be applied P 1.10 Proposal and reports Submission date of the initial proposal 17/03/2011 Purpose of this submission INITIAL PROPOSAL ECHO reference 2011/00363/RQ/01/01 Date of this submission 17/03/2011 page 1/39 Reference: 2011/00363/RQ/01/01 17/03/2011 2. NEEDS ASSESSMENT 2.1 Date(s) of assessment; methodology and sources of information used; organisation/person(s) responsible for the assessment This proposal was elaborated by a new created consortium: Welthungerhilfe as lead and ECHO P-Partner, together with Diakonie Katastrophenhilfe and Practical Action, both also ECHO partners, and with the implementing partners PREDES and Practical Action. The needs assessment, focused on vulnerability and disaster risk, was carried out by the staff of the partner institutions and implementing partners of DIPECHO actions in Peru. It consisted of a process that began in july 2010 with a review of the information contained in the Country Paper to identify priority areas and issues. The evaluation methodology included field visits to the different areas prioritized in each country, where meetings and interviews were held with key stakeholders such as authorities, community leaders and civil defence staff in each area. Discussions were also held with representatives and members of each community in order to obtain their perception of disaster risks, their risk management strategies and their expectations regarding disaster prevention and preparedness. As a result of these meetings and agreements with the people and institutions involved, letters supporting the proposal were signed. (see annex 1) Annex 1: letters endorsing the proposal Annex 2: table of findings of the assessment - summary of the evaluation Annex 3: local disaster risk scenarios (in spanish) Annex 4: historial of local disasters (in spanish) 2.2 Problem statement and stakeholder analysis Due to its geographical location in the equatorial zone and its relation to the Andes, Peru is a dynamic country with very varied climates and a rugged terrain prone to earthquakes, volcanic eruptions, large landmass movements triggered by heavy rain and hydrometeorological events like droughts, frost, freezing temperatures and snow. Consequently, people's physical safety, livelihoods, production systems and service infrastructure are exposed to numerous hazards, having suffered significant material and economic losses and deaths in the past. It is becoming increasingly more evident that global climate change is mainly responsible for the recent disasters and hazards that people in the Andean region are exposed to. Weather disturbances and their consequences are not properly understood by national and local institutions, let alone by authorities and leaders of the population, therefore the risks involved are disregarded and no adequate mitigation and adaptation practices are encouraged. In each of the departments and localities selected as the project area, there are complex dynamic risk scenarios with many common factors in terms of the physical-environmental characteristics and recurrent threats, but essentially in terms of their vulnerability and low resilience: alternate periods of torrential rain and droughts are increasingly more frequent; mudslides and floods in the lower valleys associated to torrential rain and melting glaciers in the snowy mountain range; landslides caused by poor soil management and water on the slopes due to the lack of drainage; earthquakes and their secondary effects, etc. These are the main hazards that people are exposed to and for which they need to be better prepared. In general, people are increasingly more vulnerable as a result of population growth and development in a territory where informal land occupation prevails and natural hazards are not taken into consideration. Due to precarious construction systems and basic needs that still have not been met, most of these areas are poverty-stricken and that is the main cause of their vulnerability. People in these areas are unaware of the technical or scientific information on the natural hazards they and their livelihoods are exposed, and of their vulnerability and, therefore, fail to take security measures or reduce disaster risks. Authorities are not involved in risk management as they are unaware of this approach; there are no prevention and mitigation plans and no emergency plans either. The institutions in charge of dealing with disasters have no qualified staff, they lack the basic inputs and equipment to do so and are short of financing for their activities. In the selected municipalities, the units in charge of risk mangement carry out limited preparedness and risk reduction actions only when there is a warning of a violent event such as a volcanic eruption. There is a need to increase the responsibilities of local governments to include the priority actions contemplated in the Country Document. Even though disastres hace occurred, DRR experiences and lessons have neither been adequately systematized nor documentede. The population has not received sufficient education in this respect and are unaware of risks and DRR measures. Annex 5: stakeholder analysis In Cusco, the action will work the EWS on events of landmass movements and inundations caused by heavy rainfalls, earthquakes and de glaciation. In Arequipa, the EWS will prepare for earthquakes, heavy rainfalls which also activate events of landmass movements and volcanic danger. In Ancash, the EWS will prepare for events of landmass movements, mudslides and landslides caused by de glaciations and inundations. 2.3 Summarise findings of the assessment (include full report in annex, if relevant) and link these to the Action page 2/39 Reference: 2011/00363/RQ/01/01 17/03/2011 Practical Action placed priority on the Ancash region due to the impact of Climate Change on melting glaciers and the increase of consequent risks (mudslides and overflows). Practical Action has had an uninterrupted presence in the area since 2004, developing DRM, emergency preparedness and CCA projects. As a result of these actions, the NGO has become a well-known stakeholder on the subject, participating in an advisory capacity in the Multi-Sector Team of the Regional Natural Resource Management and Environmental Management unit that promotes DRM and CCA and organizing an inter-institutional advisory committee for the management of the Yungay municipality, which gave rise to the prioritization of risk reduction projects in the participatory budget. PREDES has been working in the Arequipa region since 2001, when an earthquake that struck the south of the country caused destruction in three regions: Arequipa, Moquegua and Tacna. It helped with the reconstruction of the Castilla province and in 2004 it carried out an action cofinanced by DIPECHO in the Andean highland area of the Arequipa province and other neighbouring districts of the Moquegua region affected by extreme climatic events. PREDES formed a partnership with Diakonie Katastrophenhilfe in 2009, designing a DRM capacity-building project that is being implemented since February 2010. The project's purpose is to heighton awareness of potential risks in the region and place the subject and the institutional presence in the regional agenda. It has worked with the grassroots in a priority district, training the population, improving their organization and raising awareness about seismic and volcanic hazards. In addition, the project has established links and is working with civil defence offices at regional, provincial and district levels, positioning PREDES and Diakonie Katastrophenhilfe among civil defence entities. In Cusco, PREDES has been working since 2006, thanks to an excellent partnership with COSUDE - Swiss Agency for Development and Cooperation. Since then, the institution provided advice and promoted the preparation of the Regional Disaster Prevention and Management Plan approved by municipal ordinance #015/2007.. The project is focused on providing training for officials on DRM and implementation with two main issues: a) the incorporation of DRM in the regional development plan and in public investment projects, and providing diploma training for professionals on the use of these development management instruments b) Improving the regional civil defence office within the context of the transfer of INDECI functions. With Welthungerhilfe, PREDES implemented in 2007/2008 the PREDECAN participatory pilot project on disaster risk reduction in the Calca district.