Reference: 2011/00363/RQ/01/01 17/03/2011

EUROPEAN COMMISSION DIRECTORATE GENERAL FOR HUMANITARIAN AID AND CIVIL PROTECTION – ECHO

SINGLE FORM FOR HUMANITARIAN AID ACTIONS

1. GENERAL INFORMATION

1.1 Name of Humanitarian Organisation/Country of registration GERMAN AGRO ACTION 1.2 Title of the Action Improving the capacity of sub-national risk management systems and building the resilience of communities vulnerable to disasters 1.3 Area of intervention (country, region, localities) World Area Countries Region America PERU Ancash, Arequipa and Cusco 1.4 Start date of the Action Start date 18/04/2011 If the Action has already started explain the reason that justifies this situation (urgent Action or other reason)

1.5 Duration of the Action in months 18 months 0 days 1.6 Start date for eligibility of expenditure Is the start date for eligibility of expenditure equal to the date of submission of the initial proposal? No If yes, explain expenses charged to the budget between date of initial proposal submission and start date of the action If no, enter the start date for eligibility and explain 01/04/2011 From the 1st April on will be charged to the budget, the expenses for the selection of the project staff and the instalation of the offices in the different regions of the action. There is also foreseen to realize an introducion workshop in Lima for the 3 action teams together with the general coordinator of the action. The costs of this workshop will also be charged to the budget. That means that the action really will be able to start directly on 18th of April to implement the planned activities.

1.7 Requested funding modalities for this agreement Co-financing In case of 100% financing, justify the request

1.8 Urgent action No 1.9 Control mechanism to be applied P 1.10 Proposal and reports Submission date of the initial proposal 17/03/2011 Purpose of this submission INITIAL PROPOSAL ECHO reference 2011/00363/RQ/01/01 Date of this submission 17/03/2011 page 1/39 Reference: 2011/00363/RQ/01/01 17/03/2011

2. NEEDS ASSESSMENT

2.1 Date(s) of assessment; methodology and sources of information used; organisation/person(s) responsible for the assessment

This proposal was elaborated by a new created consortium: Welthungerhilfe as lead and ECHO P-Partner, together with Diakonie Katastrophenhilfe and Practical Action, both also ECHO partners, and with the implementing partners PREDES and Practical Action.

The needs assessment, focused on vulnerability and disaster risk, was carried out by the staff of the partner institutions and implementing partners of DIPECHO actions in Peru. It consisted of a process that began in july 2010 with a review of the information contained in the Country Paper to identify priority areas and issues.

The evaluation methodology included field visits to the different areas prioritized in each country, where meetings and interviews were held with key stakeholders such as authorities, community leaders and civil defence staff in each area. Discussions were also held with representatives and members of each community in order to obtain their perception of disaster risks, their risk management strategies and their expectations regarding disaster prevention and preparedness. As a result of these meetings and agreements with the people and institutions involved, letters supporting the proposal were signed. (see annex 1)

Annex 1: letters endorsing the proposal Annex 2: table of findings of the assessment - summary of the evaluation Annex 3: local disaster risk scenarios (in spanish) Annex 4: historial of local disasters (in spanish)

2.2 Problem statement and stakeholder analysis

Due to its geographical location in the equatorial zone and its relation to the Andes, Peru is a dynamic country with very varied climates and a rugged terrain prone to earthquakes, volcanic eruptions, large landmass movements triggered by heavy rain and hydrometeorological events like droughts, frost, freezing temperatures and snow. Consequently, people's physical safety, livelihoods, production systems and service infrastructure are exposed to numerous hazards, having suffered significant material and economic losses and deaths in the past. It is becoming increasingly more evident that global climate change is mainly responsible for the recent disasters and hazards that people in the Andean region are exposed to. Weather disturbances and their consequences are not properly understood by national and local institutions, let alone by authorities and leaders of the population, therefore the risks involved are disregarded and no adequate mitigation and adaptation practices are encouraged. In each of the departments and localities selected as the project area, there are complex dynamic risk scenarios with many common factors in terms of the physical-environmental characteristics and recurrent threats, but essentially in terms of their vulnerability and low resilience: alternate periods of torrential rain and droughts are increasingly more frequent; mudslides and floods in the lower valleys associated to torrential rain and melting glaciers in the snowy mountain range; landslides caused by poor soil management and water on the slopes due to the lack of drainage; earthquakes and their secondary effects, etc. These are the main hazards that people are exposed to and for which they need to be better prepared. In general, people are increasingly more vulnerable as a result of population growth and development in a territory where informal land occupation prevails and natural hazards are not taken into consideration. Due to precarious construction systems and basic needs that still have not been met, most of these areas are poverty-stricken and that is the main cause of their vulnerability. People in these areas are unaware of the technical or scientific information on the natural hazards they and their livelihoods are exposed, and of their vulnerability and, therefore, fail to take security measures or reduce disaster risks. Authorities are not involved in risk management as they are unaware of this approach; there are no prevention and mitigation plans and no emergency plans either. The institutions in charge of dealing with disasters have no qualified staff, they lack the basic inputs and equipment to do so and are short of financing for their activities. In the selected municipalities, the units in charge of risk mangement carry out limited preparedness and risk reduction actions only when there is a warning of a violent event such as a volcanic eruption. There is a need to increase the responsibilities of local governments to include the priority actions contemplated in the Country Document. Even though disastres hace occurred, DRR experiences and lessons have neither been adequately systematized nor documentede. The population has not received sufficient education in this respect and are unaware of risks and DRR measures. Annex 5: stakeholder analysis In Cusco, the action will work the EWS on events of landmass movements and inundations caused by heavy rainfalls, earthquakes and de glaciation. In Arequipa, the EWS will prepare for earthquakes, heavy rainfalls which also activate events of landmass movements and volcanic danger. In Ancash, the EWS will prepare for events of landmass movements, mudslides and landslides caused by de glaciations and inundations.

2.3 Summarise findings of the assessment (include full report in annex, if relevant) and link these to the Action

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Practical Action placed priority on the Ancash region due to the impact of Climate Change on melting glaciers and the increase of consequent risks (mudslides and overflows). Practical Action has had an uninterrupted presence in the area since 2004, developing DRM, emergency preparedness and CCA projects. As a result of these actions, the NGO has become a well-known stakeholder on the subject, participating in an advisory capacity in the Multi-Sector Team of the Regional Natural Resource Management and Environmental Management unit that promotes DRM and CCA and organizing an inter-institutional advisory committee for the management of the Yungay municipality, which gave rise to the prioritization of risk reduction projects in the participatory budget. PREDES has been working in the Arequipa region since 2001, when an earthquake that struck the south of the country caused destruction in three regions: Arequipa, Moquegua and Tacna. It helped with the reconstruction of the Castilla province and in 2004 it carried out an action cofinanced by DIPECHO in the Andean highland area of the Arequipa province and other neighbouring districts of the Moquegua region affected by extreme climatic events. PREDES formed a partnership with Diakonie Katastrophenhilfe in 2009, designing a DRM capacity-building project that is being implemented since February 2010. The project's purpose is to heighton awareness of potential risks in the region and place the subject and the institutional presence in the regional agenda. It has worked with the grassroots in a priority district, training the population, improving their organization and raising awareness about seismic and volcanic hazards. In addition, the project has established links and is working with civil defence offices at regional, provincial and district levels, positioning PREDES and Diakonie Katastrophenhilfe among civil defence entities. In Cusco, PREDES has been working since 2006, thanks to an excellent partnership with COSUDE - Swiss Agency for Development and Cooperation. Since then, the institution provided advice and promoted the preparation of the Regional Disaster Prevention and Management Plan approved by municipal ordinance #015/2007.. The project is focused on providing training for officials on DRM and implementation with two main issues: a) the incorporation of DRM in the regional development plan and in public investment projects, and providing diploma training for professionals on the use of these development management instruments b) Improving the regional civil defence office within the context of the transfer of INDECI functions. With Welthungerhilfe, PREDES implemented in 2007/2008 the PREDECAN participatory pilot project on disaster risk reduction in the Calca district. The implementation of the ECHO post-disaster project on mudslides and floods is currently taking place, as well as another DRM project on climatic events. These projects have placed the issue on the agenda of the Cusco, Anta and Calca provinces, where new hazards and vulnerable situations were discovered that inspired and justify this proposal.

Tables with additional information

Annex 1: supporting letters from the municipalities endorsing the proposal Annex 2: summary of the evaluation Annex 3: local disaster risk scenarios (in spanish) Annex 4: historial of the local disasters per region (in spanish) Annex 5: table with the information about the stakeholder analysis: vulnerability, capacities and roles

3. HUMANITARIAN ORGANISATION IN THE AREA OF INTERVENTION

3.1 Humanitarian Organisation's presence in the area of intervention: brief overview of strategy and current or recent activities in the country

Practical Action placed priority on the Ancash region due to the impact of Climate Change on melting glaciers and the increase of consequent risks (mudslides and overflows). Practical Action has had an uninterrupted presence in the area since 2004, developing DRM, emergency preparedness and CCA projects. As a result of these actions, the NGO has become a well-known stakeholder on the subject, participating in an advisory capacity in the Multi-Sector Team of the Regional Natural Resource Management and Environmental Management unit that promotes DRM and CCA and organizing an inter-institutional advisory committee for the management of the Yungay municipality, which gave rise to the prioritization of risk reduction projects in the participatory budget. PREDES has been working in the Arequipa region since 2001, when an earthquake that struck the south of the country caused destruction in three regions: Arequipa, Moquegua and Tacna. It helped with the reconstruction of the Castilla province and in 2004 it carried out an action cofinanced by DIPECHO in the Andean highland area of the Arequipa province and other neighbouring districts of the Moquegua region affected by extreme climatic events. PREDES formed a partnership with Diakonie Katastrophenhilfe in 2009, designing a DRM capacity-building project that is being implemented since February 2010. The project's purpose is to heighton awareness of potential risks in the region and place the subject and the institutional presence in the regional agenda. It has worked with the grassroots in a priority district, training the population, improving their organization and raising awareness about seismic and volcanic hazards. In addition, the project has established links and is working with civil defence offices at regional, provincial and district levels, positioning PREDES and Diakonie Katastrophenhilfe among civil defence entities. In Cusco, PREDES has been working since 2006, thanks to an excellent partnership with COSUDE - Swiss Agency for Development and Cooperation. Since then, the institution provided advice and promoted the preparation of the Regional Disaster Prevention and Management Plan approved by municipal ordinance #015/2007.. The project is focused on providing training for officials on DRM and implementation with two main issues: a) the incorporation of DRM in the regional development plan and in public investment projects, and providing diploma training for professionals on the use of these development management instruments b) Improving the regional civil defence office within the context of the transfer of INDECI functions. With Welthungerhilfe, PREDES implemented in 2007/2008 the PREDECAN participatory pilot project on disaster risk reduction in the Calca district. The implementation of the ECHO post-disaster project on mudslides and floods is currently taking place, as well as another DRM project on climatic events. These projects have placed the issue on the agenda of the page 3/39 Reference: 2011/00363/RQ/01/01 17/03/2011

taking place, as well as another DRM project on climatic events. These projects have placed the issue on the agenda of the Cusco, Anta and Calca provinces, where new hazards and vulnerable situations were discovered that inspired and justify this proposal.

The button "Annex" can be used to attach an area map of intervention 3.2 Actions currently on-going and funding requests submitted to other donors (including other EC services) in the same area of intervention - indicate how overlap and double funding would be avoided

In Ancash Practical Action will implement the project financed by the European Commission entitled "Capacity-building for local authorities and civil society stakeholders for the integration of risk management in sustainable development planning" from March 2011, including actions in Anta (Cusco), Abancay (Apurimac) and Yungay (Ancash). The project's objective is to contribute to a sustainable rural development, improving the capacity of Local Governments to plan, prioritize and implement crucial investments to overcome poverty, based on capacity-building for local authorities and civil society stakeholders for the integration of DRM in sustainable development planning. The above mentioned project complements and enhances this intervention proposal, providing the right conditions for the escalation of results and lessons: it is a project with a wider scope to be implemented by two important nationwide partners in Peru - the National Association of Research, Social Promotion and Development Centres (ANC) and the National Anti-Poverty Coordination Board. It has a strong focus on creating national DRM policies, strengthening coordination mechanisms between public institutions and civil society organizations and improving and monitoring the impact of public policies. Collaboration between both projects will give rise to joint actions, lessons and experiences to ensure that DRM is a local priority with a strong institutional basis for its implementation and to provide facilities for proposals from the civil society and local rural governments to improve national legislation on DRM. In Arequipa The actions implemented by PREDES with Diakonie Katastrophenhilfe have been extended until March 2011 so as to renew the relationship with the new regional, provincial and district administrations that will take office from the 2 nd of January 2011 and provide a link with the DIPECHO project. In Cusco The regional work carried out with the help of COSUDE will continue until september 2011. The Swiss agency is aware of and supports this proposal addressed to DIPECHO because it will provide the opportunity to work at a local level in priority areas, capacity-building and establishing regional links, thus complementing the work carried out so far. The ECHO project providing aid to victims of disasters caused by rains and floods in 2010 will end in March 2011. Part of this proposal will take place in the same area that the ECHO project is currently working in, providing continuity and raising the awareness of the population and the new local governments regarding the floods that occurred in January 2010. See also Annex 6 with the detailed information of each action. Coordination between these projects and the proposed action will be close and continued during the implementation in order to avoid duplicities and to create synergies.

4. OPERATIONAL FRAMEWORK

4.1 Exact location of the Action (include map of project location) World Area Countries Region Location America PERU Ancash, Arequipa and Cusco Provinces of Carhuaz, Huaraz, Arequipa, Islay, Camana, Cusco, Urubamba and Calca Map of project location (reference)

Annex 7: map of the action

4.2 Beneficiaries 4.2.1 Total number of direct beneficiaries 149

The project will have a total of 149.136 direct beneficiaries, including the grassroots population, community leaders, local authorities, officials, representatives of grassroots organizations and local civil defence committees involved in disaster reduction, preparedness and response, members of the National Civil Defence System (at local, district, provincial and sub-national levels) and representatives of development and livelihood protection organizations (see next table and Annex 8 for details).

Tables with additional information

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Department Province/Canton District/Parish Total population Men Women Carhuaz 13.836 6.709 7.127 Ancash Carhuaz Acopampa 2.488 1.260 1.228 Huaraz Huaraz 56.186 27.474 28.712 Arequipa Arequipa Mariano Melgar 16.976 8.238 8.738 Islay Punta de Bombón 2.184 1.132 1.052 Camana Camaná 7.049 3.510 3.539

Cusco Cusco Cusco (area northeast 38.421 19.016 19.405 of the city)

Urubamba Urubamba: Chicrón 7.638 3.800 3.838 micro basin

Calca Taray: Quesermayo 4.358 2.140 2.218 micro basin Grand Total 149.136 73.279 75.857

Annex 8: details of stakeholders involved in the action

4.2.2 Status of the direct beneficiaries (multiple options possible) IDPs No Refugees No Returnees No Local population Yes Others (e.g. for Grant Facility, thematic funding, etc ...) No 4.2.3 Specificities of direct beneficiaries (please elaborate, refer to groups as appropriate, e.g. unaccompanied minors, disabled, children, ex-combatants ...)

The direct beneficiaries are specified in men and women in the table in chapter 4.2. In this proposal especially disabled people and children will be considered as detailed in chapter 5.3.

4.2.4 Direct beneficiary identification mechanisms and criteria

The main mechanisms used to identify the beneficiaries were the information regarding risk scenarios in each country that the institutions involved in this proposal obtained through risk surveys, and the knowledge acquired by the staff of the action's operating entities in each of the prioritized areas. Diakonie and Welthungerhilfe have been working with PREDES in Arequipa and Cusco, respectively, for several years. Risk surveys of both regions prepared within the framework of previous projects were updated in 2010. Practical Action has been working in the Ancash department for over 6 years, implementing risk reduction, emergency preparedness and livelihood protection projects, mainly in the Santa River Valley or the Callejon de Huaylas. Meetings were held with local stakeholders, officials and leaders of local organisations (provincial and district civil defense committees) and regional (sub-national) officials, who revealed the weaknesses of each area and in each office and the improvements required. The implementing entities obtained opinions regarding the areas pre-selected for the project.

Finally, field visits were made and meetings were held with local people in their habitats.

Criteria: The following were the main criteria used to identify and determine the scopes of action and the beneficiaries: 1. First of all, the location of the communities in one of the areas prioritized in the 2010 Country Document. 2. The vulnerability of the population as well as the high rate of recurrent events (multiple hazards) that have caused disasters in the past and the likelihood of new disasters occurring in the future. 3. The existence of grassroots organisations and local and sub-national (regional) government institutions responsible for DRM. All the areas selected for the action are determined vulnerable to different risks.

For the prioritization between the districts, the criterias for the finally selected districts have been the following:

- to avoid a too big territorial dispersion to be able to concentrate in the work and to maximize the operative and logistic activities of the action in the three regions

- prioritization of the provinces and districts which showed their interest for participation in the action, through the letters of interest and after the different communications held with them and their authorities. The action works with the page 5/39 Reference: 2011/00363/RQ/01/01 17/03/2011

interaction of the technical team of the action and the technical team of the municipality which gives mayor possibilities of sustainability and continuity of the activities and results of the action.

- in some districts it will be able to impulse the activities by the regional level, without the necessity to work on the local level. These districts were also selected.

4.2.5 Describe to what extent and how the direct beneficiaries were involved in the design of the Action

In Peru, the staff of the partner organizations involved in this proposal held meetings and workshops with provincial and district officials of municipalities and local institutions, all of which are members of civil defence committees. At these meetings, the institutional weaknesses and improvement requirements were analysed. Meetings and focus groups were also held with leaders of grassroots organisations in critical areas within each district / canton, to carry out a joint analysis of current hazards and vulnerable situations, training needs and the need for a better organisation of DRM and disaster response mechanisms. The proposed action was consulted with civil defence officials at local, sub-national and national levels. Authorities and officials were also involved in interviews, pointing out the main hazards in their jurisdiction and drawing up proposals that were incorporated into the action. The following public institutions will have a direct participation in the implementation of the project as strategic allies: the Regional Government's Regional Civil Defence Office (Civil Defence Sub-Management) and the Education Sector - DREA, UGEL (Unidad de Gestión Educativa Local = Local ecuation leading unity) Yungay and UGEL Carhuaz - which have been involved since the action design stage. The three institutions will monitor the civil defence committees and brigades during the post-action stage, as they are in charge of civil defence and education in the region. Similarly in Ecuador, representatives of Parish Boards and municipal officials of Cotopaxi and Tungurahua had an active participation in the action design. Complementary information was obtained through dialogue with representatives of grassroots organisations, aid entities and productive associations in the area.

4.2.6 Other potential beneficiaries (indirect, "catchment", etc ...) 576.000

About 576.000 people living in localities adjacent to the action areas will benefit indirectly from the impacts of the activities which will be carried out within the Action Framework. These people will receive DRM and CCA messages through the mass media, which will help them to take disaster prevention or preparedness measures, as well as through the exchange of DRM and CCA experiences with beneficiaries of other priority provinces who have connections with the institutional work of the operating partners of the action, both within and outside the areas of involvement. In particular, efforts will be made to spread messages with DRM and CCA contents and approaches among state institutions directly involved in the subject, officials of the sub-national offices of provincial DRM secretariats, municipalities and districts.

4.2.7 Direct beneficiaries per sector

The following table shows the distribution of the direct beneficiaries in the sub-sectors. As some direct benficiaries belong to more than one sub-sector, the total amount of the beneficiaries is higher than the total direct beneficiaries of the action. ( 317.824 instead of 149.136)

Sector Sub-Sectors Comments TOTAL Local risk management Community preparedness, local Early Warning Systems, evacuation plans, 86,964 components etc., contingency plans and capacity-building (training) for local institutions Impact and institutional Coordination facilities, institution-building (related to the institutions 340 links involved in disaster risk management) Information, Education, Public awareness-raising campaigns, education (related to activities Disaster Risk Communication promoted from the schools to the population), information on Early Warning 207,000 Reduction and Systems at national and regional levels. Preparedness Small-scale infrastructure Support infrastructure, including the construction and restoration of dykes, water supply systems, drainage canals, earthquake-proof housing, facilities and services (max. 40% 13,920 of the budget) for mitigation works, etc., including resettlements, natural resource management, livelihood protection and/or diversification. Stocks of logistics Storage systems for population monitoring, etc. 0 Livelihood protection Protection of livelihoods and/or diversification. 9,600

Sector Nb beneficiaries/sector Disaster preparedness 317.824

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GRANT AGREEMENT 2011/00363/RQ/01/01 4. OPERATIONAL FRAMEWORK 4.3.1 OPERATIONAL OVERVIEW OF THE ACTION : Logical framework

. Title of the Action Improving the capacity of sub-national risk management systems and building the resilience of communities vulnerable to disasters

. principal objective The action contributes to reduce the risk of disasters in the Andean region through capacity-building and participatory implementation of risk reduction, climate change adaptation, livelihood protection and emergency preparedness tools and actions.

. Intervention logic Objectively verifiable indicators Sources of verification specific objective indicator 1 source of verification 1 Risks and assumptions Local stakeholders in three By the end of the action, 3 Ordinances or others that approve the The enactment of a new law for the sub-national areas vulnerable to sub-national governments will apply creation of DRM units national system in Peru will bring disasters in Peru promote disaster disaster risk reduction (DRR), climate changes and the State Apparatus will reduction, livelihood protection, climate change adaptation (CCA) and be restructured to take on new change adaptation and emergency livelihood protection measures. functions, which would affect the work preparedness. because it would reduce coordination target value 9.640 opportunities at national and sub-national levels, and also at local indicator 2 source of verification 2 level. By the end of the action, 3 associated Early Warning System design There is a Result-based Strategic municipalities together with institutions document and action protocols Budget Program in Peru in which the and local organizations will manage Register and handover certificates of DRR component has been added from EWS of climatological hazards to the equipment donated by the project 2011, whereby sub-national and local protect 11 districts with vulnerable to the municipalities governments can apply for funds to population. Simulation registry implement prevention and mitigation measures. This is a favorable target value opportunity. 3.000 Disasters occurring in project areas during the course of the project could indicator 3 source of verification 3 affect the development of the operating By the end of the action, the population Building plans of constructions realized plan and adjustments would have to be and grassroots organizations of 11 with protecting measures for the made in order to participate in the vulnerable areas know the risks, the livelihoods response alongside local and regional EWS and will apply measures to response organizations. protect their livelihoods and lives from climatic hazard A disaster caused by an earthquake in Lima and surroundings could affect the target value 7.000 operation of the action as it is the site of the main offices of Welthungerhilfe, indicator 4 source of verification 4 PREDES and Practical Action. It is By the end of the action, 3 Project prioritization minutes also the site of the headquarters of sub-national governments consider the Portfolio of project profiles and INDECI and other national entities proposals submitted by platforms and technical studies approved through involved. This would make it difficult to organizations strengthened in participatory processes achieve result 3 and would slow down emergency preparedness and apply the activities of results 1 and 2. The the protocols, standards and tools operating plan would have to be rescheduled. target value 17.500 The turnover of national authorities in Peru from 1st August 2011 could bring

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indicator 5 source of verification 5 about changes in some institutions and By the end of the action, risk reduction Portfolio of project profiles and the authorities and officials of INDECI platforms and networks will reach technical files approved through (Instituto Nacional de Defensa Civil = agreements with the government and participatory processes National Institution for Civil Defence) national politicians and place at least 2 and its regional offices could change. DRM/ CAA proposals on the agenda. This would slow down the action´s development, particularly result 3, target value considering that the action´s purpose is 3.000 to have an impact at this level.

The EWS´s in the Chili and Huatany river basin are inter-institutional processes and the outcome depend on the willingness of all of the involved. result 1 indicator 1.1 source of verification 1.1 3 sub-national and at least 11 local 3 sub-national governments will have Systematized documents on governments know and apply the obtained systematized information on appropriate DRR and CCA tools and information on tools of DRR and CCA DRR, livelihood protection, CCA techniques published in user-friendly experiences systematized by the techniques and tools. formats action in a participatory manner. target value 13000

indicator 1.2 source of verification 1.2 11 local governments will apply the - Documents and maps of local systematized information on DRR and disaster risks, edited and updated. CCA techniques and tools as inputs - Local development management for their local development instruments updated an enhanced with management instruments. DRR and CCA components.

target value 3000

indicator 1.3 source of verification 1.3 Local organizations and the main Technical profiles of local investment stakeholders will have prepared and projects incorporated into the project submitted at least 6 investment project portfolios approved by sub-national profiles, enhanced with DRR/CCA governments. components

target value 11800 result 2 indicator 2.1 source of verification 2.1 3 sub-national and at least 11 local 3 sub-national and at least 11 local - Minutes and reports of strengthened governments have improved their governments have updated their organizations. organization and their capacities with internal organization structure and their - Organization structures and DRR and CCA actions. coordination mechanisms between operating systems. levels. - Minutes of agreements + plans coordinated with local and sub-national target value 7000 governments

indicator 2.2 source of verification 2.2 4 river basins will have implemented - Photographic record of SAT facilities an EWS at participatory manner and - Event-monitoring registration forms. will be working properly. - Messages and Radiograms. - Functional design of each EWS page 9/39 Reference: 2011/00363/RQ/01/01 17/03/2011

target value 18500 - Simulation tests - Dissemination register of alert signs

indicator 2.3 source of verification 2.3 At least 9 demonstrations of livelihood - Works handover certificates. protection, DRR and preparednesse Photographs. measures are implemented at a - Implemented works settlement file. community level.

target value 42000 result 3 indicator 3.1 source of verification 3.1 Civil and state networks and At least 3 sub-national and local - Number of local institutions which coordination entities capable of networks and 1 national are carrying participate in the networks and since adopting DRR and CCA tools and out DRR and CCA dissemination and when exercising influence on national and sensitization actions. - Minutes of network operation sub-national political stakeholders. - Minutes of network meetings + target value 16000 agreements - Work plan + dissemination materials promoted

indicator 3.2 source of verification 3.2 At least 3 sub-national networks have - Number of sensitization campaigns included the priorities of the HAF in realized. their agenda and promote national and - Control sample questionnaires to the local awareness-raising campaigns. population objective of the campaigns.

target value 18000

indicator 3.3 source of verification 3.3 Sub-national stakeholders have drawn - Policy proposal documents. up at least 2 policy proposals and - Updated DRR and CCA plans. updated at least 3 sub-national DRR - Operating plans, reports and other plans with DRM and livelihood proof of their application protection approach.

target value 7500

indicator 3.4 source of verification 3.4 At least 3 communication and - web pages of the platforms in each continuous information dissemination sub-national level working continuously mechanisms are implemented and - Reports of visits and requests on web contribute to the sensitization and pages adoption of DRR/CCA measures. - Number of sensitization campaigns realized on the web pages target value 3000

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activity 1.1 Systematize experiences and tools produced by previous DIPECHO actions related to DRR and preparedness. activity 1.2 Prepare disaster risk surveys associated to climatic, seismic or hydrogeodynamic events and technical proposals on disaster risk reduction, livelihood protection and climate change adaptation. activity 1.3 Systematize ancestral know-how on disaster risk reduction (DRR) and livelihood protection practices against climate change and/or extreme events and analyze and evaluate them. activity 2.1 Provide training and advice to authorities, officials and the population on DRM, livelihood protection and CCA strategies. activity 2.2 Promote and implement physical works, equipment and DRM practices, including competitive funding to support DRM practices. activity 2.3 Promote information exchange opportunities and mechanisms between the stakeholders involved in the different areas. activity 3.1 Promote, strengthen, provide advice and monitor DRM and CCA networks. activity 3.2 Carry out sensitivation campaigns to raise awareness of DRM and CCA, including ISDR (International Strategy for Disaster Reduction), resilient cities and the main priorities of the Hyogo Action Framework. activity 3.3 Draw up draft policies, strategies and DRM, livelihood protection and CCA plans.

Preconditions Framework agreements with local counterparts.

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4. OPERATIONAL FRAMEWORK 4.3.2 MORE DETAILED INFORMATION PER RESULT - result (1)

Details

Result's short description

3 sub-national and at least 11 local governments know and apply the information on tools of DRR and CCA experiences systematized by the action in a participatory manner.

global cost (eur) 235.725,00 Eur

Sector Disaster preparedness Sub-sector Local disaster management components Information, education, communication Other

number of beneficiaries 86964

status of beneficiaries IDP population refugees returnees others

Detailed description

Capacity-building is the purpose of this action, in order to improve the organization of the local population and their organizations and local and sub-national governments, provide easier access to existing information on DRM and CCA, provide training to technical teams, furnish them with technical and methodological instruments and equipment and encourage coordination at different levels. The result 1 is the basic step for this process with the review and systematization of previous experiences developed within the framework of previous projects and action plans of the DIPECHO programme, recovering the tools produced, adjusting them to the local circumstances and promoting their practical application, validation and enhancement in all capacity-building activities. Partners with a great deal of knowledge and experience in DRR, disaster preparedness, livelihood, protection and CCA projects and activities will participate in the action, jointly promoting the exchange of skills and potential, in order to boost the capacity of the local beneficiaries in the different areas. Likewise, the valuable ancestral know how of vulnerable communities regarding DRR experiences, disaster preparedness, livelihood protection and CCA experiences will be recovered, so that they will be acknowledged and valued by target populations and potential beneficiaries in other areas. This will also be an important input for the preparation of sensitivation and training materials.

The type of benficiaries of this result is detailed in the following table:

Type of beneficiaries Nº. of direct beneficiaries Population in general 86.964 Authorities and officials of local institutions 435 Representatives of central government institutions in the area 60 Representatives of grassroots organisations 110 Educational / health institutions 40 Social Communicators 34

4. OPERATIONAL FRAMEWORK

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4. OPERATIONAL FRAMEWORK 4.3.2 MORE DETAILED INFORMATION PER RESULT - result (1)

Objectively verifiable indicators

1/3 - Objectively verifiable indicators

Short description target value

3 sub-national governments will have obtained systematized information on DRR, livelihood 13000 protection, CCA techniques and tools.

Sources of verification Detailed description

Systematized documents on appropriate DRR and By the action's sixth month, 3 sub-national governments in Peru will have obtained CCA tools and techniques published in user-friendly systematized information on DRR, livelihood protection, CCA techniques and tools from formats DIPECHO actions and other previous experiences.

2/3 - Objectively verifiable indicators

Short description target value

11 local governments will apply the systematized information on DRR and CCA techniques and tools 3000 as inputs for their local development management instruments.

Sources of verification Detailed description

- Documents and maps of local disaster risks, edited By the action's 12th month, 11 local governments in Peru will be applying the systematized and updated. information on DRR and CCA techniques and tools as inputs for preparing or updating their - Local development management instruments local development management instrument (PDC, POT, PDU, participatory budget, etc.). updated an enhanced with DRR and CCA components. PDC = Plan de Desarrollo Conertado (Concerted Development Plan) POT = Plan de Ordenamiento Territorial (Land-use Plan) PDU = Plan de Desarrollo Urbano (Urban Development Plan)

3/3 - Objectively verifiable indicators

Short description target value

Local organizations and the main stakeholders will have prepared and submitted at least 6 investment 11800 project profiles, enhanced with DRR/CCA components

Sources of verification Detailed description

Technical profiles of local investment projects By the 15th month of the action, local organizations and the main stakeholders in the incorporated into the project portfolios approved by participatory budget process will have prepared and submitted at least 6 investment project sub-national governments. profiles (2 for each sub-national government), enhanced with DRR and CCA components.

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4. OPERATIONAL FRAMEWORK 4.3.2 MORE DETAILED INFORMATION PER RESULT - result (1)

Activities

1/3 - Activities

Short description

Start date 18-04-2011 Systematize experiences and tools produced by previous End date 17-10-2011 DIPECHO actions related to DRR and preparedness.

Detailed description

Review the systematization outputs of pilot experiences in DIPECHO actions of all 6 previous action plans promoted by the UNDP (United Nation Development Programme), the IFRC (International Federation of Red Cross and Crescent Societies) and other agencies in the Desaprender blogspot and in the toolbox developed by the IFRC. Tool catalogues and information on Early Warning System, availabe in the CRID (Centro Regional de Información sobre Desastres = Regional Information Centre about Disasters), will be used (drawn up within the framework of the VI action plan). These outputs will be analysed, classified and made accesible for their validation, development and inclusion as methodological DRR instruments.

2/3 - Activities

Short description

Prepare disaster risk surveys Start date 18-05-2011 associated to climatic, seismic or hydrogeodynamic events and End date 17-07-2012 technical proposals on disaster risk reduction, livelihood protection and climate change adaptation.

Detailed description

The action teams will carry out a participatory survey of the risks in each area, placing special emphasis on the survey and characterization of livelihoods and their vulnerability and exposure to various events and recurrent hazards. The area technical teams will carry out technical evaluations of disaster risks in each of the selected areas. Direct field observations will be made of current conditions, previous studies will be reviewed and ancestral know how of adults with life experience in each area will be recovered. Technical evaluations will be combined with participatory workshops. The DRM development level and current capacities will be included. Among the components to be analysed for the technical proposals of corrective measures will be included a study of the future impact and scenarios of climate change, based on which adaptation proposals can be prepared. Workshops will also be held to draw up technical proposals and project profiles to be submitted in participatory budgets and other state-promoted competitive processes. Subsequently, DRR measures, livelihood protection measures and CCA proposals will be drawn up to be included in DRM plans and local and sub-national development plans.

3/3 - Activities

Short description

Systematize ancestral know-how Start date 18-05-2011 on disaster risk reduction (DRR) and livelihood protection practices End date 17-06-2012 against climate change and/or extreme events and analyze and evaluate them.

Detailed description

The local population´s ancestral know how and succesful previous experiences in dealing with hazards and disasters will be compiled, systematized and analysed, in order to understand their logic within the context in which they occur, so that their contribution to reducing vulnerability and building resilience to natural hazards can be identified and characterized and then used as instruments to be applied during the implementation of the action and also to be disseminated at local, sub-national and national levels. A knowledge of the local circumstances and the social, physical and environmental dynamics of the territory is important for capacity-building and purposes and for making progress with risk reduction and disaster preparedness measures. Various mechanisms will be implemented through community workshops, interviews with adults, documentation, etc. to recover local knowledge and experiences and the local strategies used for dealing with page 14/39 Reference: 2011/00363/RQ/01/01 17/03/2011

disasters in the past. Knowledge of local technologies and information on previous demonstrations will also be obtained and their effectiveness in protecting the community will be valued for necessary replica adaptation and improvement purposes. Studies and the characterization of livelihoods have also been anticipated, in order to determine the vulnerability to different events that occur in the area and which have caused damages and losses in the past. On that basis, more appropriate stretegies and measures will be designed to protect livelihoods against increasing climate change and varied local effects. Feedback on local experiences will be provided through the exchange of information and experiences between the partners and operators of local components and other institutions involved in similar work in different areas. Educational and sensitivation materials will be prepared, based on the systematized information that will be applied in the action and disseminated for its practical application in other risk scenarios in the region. Compatible and easily transmittable electronic materials and printed documents will be edited and reproduced for replication in other national and regional areas at risk.

4. OPERATIONAL FRAMEWORK

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4. OPERATIONAL FRAMEWORK 4.3.2 MORE DETAILED INFORMATION PER RESULT - result (1)

Means and costs

1/3 - Means and costs

Short description cost

Investment costs 9.563,33 Eur

Detailed description

Investment costs will be spent in accordance with the rules established by ECHO, applying the rules of the responsible P-partner Welthungerhilfe. The planned basic equipment will be needed as tools for the succesfull implementation of this result.

See details in Annex 9: budget of the action (for information only)

2/3 - Means and costs

Short description cost

Current costs 90.964,17 Eur

Detailed description

The current costs in the budget structure of Welthungerhilfe include current costs and costs for action activities, as well as the costs for capacity building which is an essential part of this action. It also includes the costs for exchange activities between the partners of the action.

See details in Annex 9: budget of the action (for information only)

3/3 - Means and costs

Short description cost

Personnel costs 135.197,50 0 Eur

Detailed description

The personnel costs include the human resources necessary for the implementation of this result: elaboration of studies, systematization of the information and capacity-building and trainings.

The consultants to be contracted for the studies and the systematization to realize in this result, will be selected by restricted tendering procedure in accordance with the rules of Welthungerhilfe as ECHO-P-Partner.

See details in Annex 9: budget of the action (for information only)

4. OPERATIONAL FRAMEWORK

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4. OPERATIONAL FRAMEWORK 4.3.2 MORE DETAILED INFORMATION PER RESULT - result (2)

Details

Result's short description

3 sub-national and at least 11 local governments have improved their organization and their capacities with DRR and CCA actions.

global cost (eur) 279.185,00 Eur

Sector Disaster preparedness Sub-sector Local disaster management components Institutional linkages and advocacy Information, education, communication Small-scale infrastructure and services

number of beneficiaries 149136

status of beneficiaries IDP population refugees returnees others

Detailed description

Based on an evaluation of successful previous DRR, preparedness and response experiences at a local level and in other contexts and bearing in mind the successful know how and practices systematized in the previous result, a training programme will be designed for different kinds of stakeholders (people and institutions). The materials used and produced in the systematization process will be used, as well as any other materials considered necessary. The "learning by doing" approach will be used. Through workshops, the action teams will encourage participation and the practical implementation of the know how acquired. Participants in the training courses will be selected based according to their role in DRM. Training activities with relevant contents will be designed. During the initial months, a seminar-workshop on Community Early Warning Systems will be held, promoting the participation of institutions and communities with experience in Peru, Ecuador and Nicaragua where significant progress has been made in this respect within the framework of the ongoing VII Action Plan. Welthungerhilfe in Nicaragua is making the arrangements. The topics and experiences shared at this event will be valuable imputs for the EWS proposal scheduled to be implemented in the five action areas.

The type of benficiaries of this result is detailed in the following table:

Type of beneficiaries Nº. of direct beneficiaries Population in general 149.136a Authorities and Officials of Local Institutions 435 Representatives of central government institutions in the area 19 Representatives of Grassroots Organisations 33 Educational / Health institutions 40 Social Communicators 34 NGOs 12

4. OPERATIONAL FRAMEWORK

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4. OPERATIONAL FRAMEWORK 4.3.2 MORE DETAILED INFORMATION PER RESULT - result (2)

Objectively verifiable indicators

1/3 - Objectively verifiable indicators

Short description target value

3 sub-national and at least 11 local governments have updated their internal organization structure 7000 and their coordination mechanisms between levels.

Sources of verification Detailed description

- Minutes and reports of strengthened organizations. By the end of the action, 3 sub-national and at least 11 local governments in Peru will have - Organization structures and operating systems. updated their internal organization structure and their coordination mechanisms between - Minutes of agreements + plans coordinated with levels for developing DRR, livelihood protection and ACC actions with their vulnerable local and sub-national governments communities.

2/3 - Objectively verifiable indicators

Short description target value

4 river basins will have implemented an EWS at 18500 participatory manner and will be working properly.

Sources of verification Detailed description

- Photographic record of SAT facilities By the 15th month, 4 community systems providing early warning systems will have been - Event-monitoring registration forms. implemented in a participatory manner and will be working properly. - Messages and Radiograms. - Functional design of each EWS The EWS will be installed in 4 river basins (1 in Ancash, 1 in Arequipa and 2 in Cusco). - Simulation tests - Dissemination register of alert signs In Ancash, the EWS will protect against landslides and landmass movements caused by the de glaciation in the Chucchún basin. 30% of the localities of Acopampa, Parlacac, Hualcán and Obraje will have benefit of it. In Arequipa, the EWS will protect against the violent inundation by the dam, caused by heavy rainfalls, extraordinary water levels, landslides and earthquakes. At least 10.000 people in 7 district will have benefit of it. In Cusco, one EWS will protect 30% of the population of the Ururbamba city against the landslides caused by de glaciation, and the other EWS will protect at least 8.000 people in 7 districts of landslides and inundations, caused by heavy rainfalls. The EWS do include: a) installation of the equipoment for observing and the measure of the de glaciation process, landslides, mass movements and water levels of the rivers. b) communication equipment for alertation (radio etc.) c) establishment and indication of risk zones, evacuation routes and zones for temporary shelter. d) institutional organization and of the population basing on an evacuation plan, including simulations.

The implementation of the EWS will be realized together with the munciipalities and the technical project team and with economical contribution form both sides. The EWS will be administrated by the municipalities of: Urubamba province, Carhuaz province and Cusco province who will be responsible fo the maintaining.

The EWS will be sustainable because: - the municipalities have to assing budget fo the operation. - as a network, all the existing organisms of response in each zone, as fire brigade, red cross, members of the early response groups in emergencies and disasters, as well as lead volunteers of the organized communities

3/3 - Objectively verifiable indicators

Short description target value

At least 9 demonstrations of livelihood protection, DRR and preparednesse measures are 42000 implemented at a community level.

Sources of verification Detailed description

- Works handover certificates. Photographs. At least 9 demonstrations of livelihood protection, disaster risk reduction and preparedness - Implemented works settlement file. measures will have been implemented at a community level by the action's 12th month.

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4. OPERATIONAL FRAMEWORK

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4. OPERATIONAL FRAMEWORK 4.3.2 MORE DETAILED INFORMATION PER RESULT - result (2)

Activities

1/3 - Activities

Short description

Start date 18-10-2011 Provide training and advice to authorities, officials and the End date 17-09-2012 population on DRM, livelihood protection and CCA strategies.

Detailed description

Training will be provided on the DRM approach as well as tools, including risk assessment (maps and scenarios), DRM plans, emergency, livelihood protection and CCA plans.

Similarly, workshops will be promoted to work on cross-cutting approaches like gender, rights, interculturalism and others issues related to DRM and to disaster preparedness in particular.

Sub-national teams will be promoted to lead training and sensitivation actions at a grassroots level, establishing inter-personal, inter-institutional and inter-organizational ties in order to improve integration and incorporate the stakeholders in the DRM, disaster preparedness and DRR framework and move forward to other common issues such as the CCA process that requires longer term strategies.

2/3 - Activities

Short description

Start date 18-10-2011 Promote and implement physical works, equipment and DRM End date 17-08-2012 practices, including competitive funding to support DRM practices.

Detailed description

A number of sub-activities are considered under this activity, ranging from risk identification to training on drawing up investment projects for risk reduction, including competitive funding to promote the practical application of corrective measures for DRM purposes. Funds will be allocated to each area and made available to all local stakeholders submitting works proposals under a competitive bidding process. The selected projects will be financed with the allocated funds. These funds will also encourage the joint financing of prioritized works with other funds obtained from the state or other donors.

Based on the risk surveys, projects and physical works in each area will be prioritized in a participatory manner, the objective being to protect livelihoods and reduce damages and losses caused by natural events. Such works include riverside protection, erosion control, slope stabilization to prevent landslides, drought mitigation through rational water use optimization technologies, techniques to protect plots against frost, among others.

This action will provide the working materials and instruments required by civil defence committees or others in charge of security and disaster preparedness and response, so that they can carry out their duties more effectively.

The implementation and operation of community Early Warning Systems will be supported, in coordination with sub-national early warning systems and based on the survey of existing capacities, equipment requirements and the improved management of the protocols of each EWS component: surveillance and monitoring, hazard variables and indicators, data registration, reception and transmission of warnings, local alarms and evacuation of the population to safe areas in cases of emergency. Simulations will be held with the local population to try out the EWS´s, validating and refining the mechanisms and protocols in each area. Constant coordination between community systems and higher authorities will be promoted, always seeking to achieve a coordinated and effective management.

3/3 - Activities

Short description

Start date 18-08-2011 Promote information exchange opportunities and mechanisms End date 17-08-2012 between the stakeholders involved in the different areas.

Detailed description page 20/39 Reference: 2011/00363/RQ/01/01 17/03/2011

Consists of several activities related to sharing experiences, previous knowledge and proposals on common issues, including apprenticeships, guided technical visits and meetings between technical staff, officials and community leaders involved in the action, monitored by the project's technical team, in order to obtain information and feedback on their own experiences and widen the scope of application in each area. During the initial months of the project, a seminar-workshop on Community Early Warning Systems will be held, promoting the participation of institutions and communities with experience in the design, implementation and management of Community Early Warning Systems in Peru, Ecuador and Nicaragua where significant progress has been made in this respect within the framework of the ongoing VII Action Plan. Welthungerhilfe is making the arrangements with the DIPECHO project team in Nicaragua. The topics and experiences shared at this event will be valuable imputs for the EWS proposal scheduled to be implemented in the five project areas. Furthermore, technical fairs will be organised on projects, technical models, methodological tools applied in DRR, livelihood protection and CCA, among others, in order to facilitate the socialization of experiences and the replication of validated experiences in other vulnerable areas.

4. OPERATIONAL FRAMEWORK

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4. OPERATIONAL FRAMEWORK 4.3.2 MORE DETAILED INFORMATION PER RESULT - result (2)

Means and costs

1/4 - Means and costs

Short description cost

Investment costs 9.563,33 Eur

Detailed description

Investment costs will be spent in accordance with the rules established by ECHO, applying the rules of the responsible P-partner Welthungerhilfe. The planned basic equipment will be needed as tools for the succesfull implementation of this result.

See details in Annex 9: budget of the action (for information only)

2/4 - Means and costs

Short description cost

Current costs 68.874,17 Eur

Detailed description

The current costs in the budget structure of Welthungerhilfe include current costs and costs for action activities, as well as the costs for capacity building and training which is an essential part of this action. It also includes the costs for exchange activities between the partners of the action.

See details in Annex 9: budget of the action (for information only)

3/4 - Means and costs

Short description cost

Personnel costs 135.197,50 0 Eur

Detailed description

The personnel costs include the human resources necessary for the implementation of this result: capacity-building and trainings for livelihood protection and demonstrative constructions.

See details in Annex 9: budget of the action (for information only)

4/4 - Means and costs

Short description cost

Material costs 65.550,00 Eur

Detailed description

The material cost is for the construction of the demonstrative works and livelihood protection, as well as for the installation of the Early Warning Systems and the equipment of the civil defence committees and the operative emergency centres.

See details in Annex 9: budget of the action (for information only)

4. OPERATIONAL FRAMEWORK

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4. OPERATIONAL FRAMEWORK 4.3.2 MORE DETAILED INFORMATION PER RESULT - result (3)

Details

Result's short description

Civil and state networks and coordination entities capable of adopting DRR and CCA tools and exercising influence on national and sub-national political stakeholders.

global cost (eur) 176.702,50 0 Eur

Sector Disaster preparedness Sub-sector Institutional linkages and advocacy Information, education, communication Small-scale infrastructure and services

number of beneficiaries 149136

status of beneficiaries IDP population refugees returnees others

Detailed description

Sensitization activities will be carried out with the population in order to raise their awareness of disaster risks and climate change and to create public opinion in favour of DRR and the need to support CCA measures and strategies. In addition, social networks will be encouraged to draw up policies, standards, procedures and adjustments to the government´s organizational structure so that DRM becomes a permanent and effective fixture and to promote CCA strategies. The type of benficiaries of this result is detailed in the following table:

Type of beneficiaries Nº. of direct beneficiaries Population in general 149.136 Public institutions 50 Local authorities and officials 435 Grassroots organisations 25 NGOs 19 Educational institutions 35 Health institutions 19 Youth organisations 8 Women's organisations 25 Social communicators 34

4. OPERATIONAL FRAMEWORK

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4. OPERATIONAL FRAMEWORK 4.3.2 MORE DETAILED INFORMATION PER RESULT - result (3)

Objectively verifiable indicators

1/4 - Objectively verifiable indicators

Short description target value

At least 3 sub-national and local networks and 1 national are carrying out DRR and CCA 16000 dissemination and sensitization actions.

Sources of verification Detailed description

- Number of local institutions which participate in the By the action's 12th month, at least 3 sub-national and local networks and 1 national networks and since when network will be carrying out DRR and CCA dissemination and sensitivation actions. - Minutes of network operation - Minutes of network meetings + agreements - Work plan + dissemination materials promoted

2/4 - Objectively verifiable indicators

Short description target value

At least 3 sub-national networks have included the priorities of the HAF in their agenda and promote 18000 national and local awareness-raising campaigns.

Sources of verification Detailed description

- Number of sensitization campaigns realized. By the action's 15th month, at least 3 sub-national networks will promote sensitization - Control sample questionnaires to the population campaigns at national and local level, disseminating the priorities of the Hyogo Action objective of the campaigns. Framework (HAF) and promoting its practical application in the local and sub-national level.

3/4 - Objectively verifiable indicators

Short description target value

Sub-national stakeholders have drawn up at least 2 policy proposals and updated at least 3 sub-national 7500 DRR plans with DRM and livelihood protection approach.

Sources of verification Detailed description

- Policy proposal documents. By the end of the action, sub-national stakeholders will have drawn up at least 2 policy - Updated DRR and CCA plans. proposals and updated at least 3 sub-national DRR plans with a DRM and livelihood - Operating plans, reports and other proof of their protection approach. application

4/4 - Objectively verifiable indicators

Short description target value

At least 3 communication and continuous information dissemination mechanisms are 3000 implemented and contribute to the sensitization and adoption of DRR/CCA measures.

Sources of verification Detailed description

- web pages of the platforms in each sub-national By the end of the action, at least 3 communication and continuous information level working continuously dissemination mechanisms will have been implemented, contributing to the sensitivation - Reports of visits and requests on web pages and adoption of DRR and CCA measures. - Number of sensitization campaigns realized on the web pages More sources of verification: - control sample questionnaires to the objective population - questionnaires on the webpages - number of emitted articles through the webpages

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4. OPERATIONAL FRAMEWORK 4.3.2 MORE DETAILED INFORMATION PER RESULT - result (3)

Activities

1/3 - Activities

Short description Start date 18-05-2011 Promote, strengthen, provide End date 17-10-2012 advice and monitor DRM and CCA networks.

Detailed description

Activities will be carried out to improve existing coordination units by way of networks. To this end, stakeholders and existing coordination mechanisms will be mapped and invited to form part of this coordinated and concerted management effort. Networks will be encouraged to incorporate and develop DRM; once these DRM networks have been formed by civil society institutions and organisations, strategies will be designed to promote public DRM and CCA policies at a sub-national level, drawing up proposals, promoting initiatives and supervising the abidance of DRM policies and standards. This will be done in coordination with national initiatives in each country, bearing in mind the existence of national Disaster Risk Reduction platforms in Peru, which have included in their agendas the implementation of the priorities established in the Hyogo Framework for Action. This activity implies working with DRM networks and platforms and holding training workshops and dissemination forums to raise public awareness of DRR and CCA issues among State and private institutions at national and sub-national levels, seeking their involvement in the development of the actions established as priorities in the Hyogo Framework for Action (HFA).

2/3 - Activities

Short description

Carry out sensitivation campaigns Start date 01-05-2011 to raise awareness of DRM and CCA, including ISDR End date 31-07-2012 (International Strategy for Disaster Reduction), resilient cities and the main priorities of the Hyogo Action Framework.

Detailed description

Mass communication strategies will be designed jointly in the project areas. Also, communication outputs will be produced, including videos, electronic bulletins, radio spots, leaflets and posters to be disseminated in different public places. There will be a constant presence in the media to promote DRM and disseminate the project's activities and achievements. At a national level, arrangements will be made with those responsible for ISDR campaigns and national platforms to participate in, support and/or promote the campaigns at national and sub-national levels in a coordinated manner, in order to reach a large audience and achieve the greatest possible impact. With sub-regional networks and national platforms, the priorities of the Hyogo Framework for Action and ISDR activities and proposals will be disseminated among the institutions involved in promoting DRR and among the public in general, through various media. As in other years, work with mass media has been anticipated to promote a radio journalism contest on risk reduction. To this end, all existing media in each area of involvement will be contacted. The work in both countries will be coordinated at national level with other DIPECHO projects implemented in the country, with INDECI (Peru) and SNGR (Ecuador) and with the national and sub-national union of radio journalists. Prizes will be awarded to encourage creativity and techniques for broadcasting messages that provide guidelines and raise awareness of disaster risks and disaster risk management strategies, methods, techniques and actions. Coordination will take place with the Global Network of Civil Society Organisations for Disaster Reduction (Global Network), an international network of civil society organisations that applies and influences disaster risk reduction policies and practices. It also evaluates the progress made with the implementation of the HFA, although from the point of view of the civil society and taking regional and global processes into consideration. Influence will also be exercised on global policies in order to improve their impact on efforts to build resilience against disasters and to help monitor the progress made with the implementation of the HFA at local and national levels. Advantage will be taken of the relationship with partners that form part of the Global Network (Practical Action as a Regional Coordinating Organisation and PREDES as a member of the National Advisory Group - GANI), with whom the agenda of the First Line Vision will be reviewed, which is implemented to refine the synergies and complementarity of the actions in the area. page 25/39 Reference: 2011/00363/RQ/01/01 17/03/2011

implemented to refine the synergies and complementarity of the actions in the area.

3/3 - Activities

Short description Start date 18-10-2011 Draw up draft policies, strategies End date 17-10-2012 and DRM, livelihood protection and CCA plans.

Detailed description

The creation of DRM and CAA policies, strategies and standards will be promoted, participating in, supporting and monitoring initiatives to improve the drafting of DRM, livelihood protection and CCA policies, strategies and plans. In Peru, participation in nationwide coordination units will be encouraged, such as the National Anti-Poverty Board which has a Public Policy Promotion Group that is promoting DRM policies and of which some of the implementing partners of this action are members. In Ecuador, a closer relationship with the National Risk Management Secretariat will be promoted at national and sub-national levels, so that they can share a common agenda of activities to contribute to the practical application of the policy proposals at local levels. Also in Peru there is the National Humanitarian Network which the partners based in Peru are involved in, promoting the formation of clusters, the implementation of the SAT in the country and its application at a regional level. With the National DRR Platform in Peru, efforts will be made to establish adequate links with the Peruvian Network of Rural Municipalities in order to include DRM and CCA in their agenda. National and international events on DRR / DRM / CCA will be organised or attended, providing the opportunity to exchange experiences to enhance the risk reduction proposals and climate change adaptation strategies. Efforts will also be made to participate actively in coordinating and promoting such initiatives at coordination meetings between DIPECHO projects to be implemented in Peru and those responsible for the National Civil Defence System, such as INDECI. Through the action's area teams in Peru, permanent coordination will be maintained, from the planning of activities to preparing the tools, strategies, methods and procedures for developing the actions, taking advantage of the existing skills and potential in the different area teams and the experience of the operating partners involved. To this end, the implementation of appropriate means of communidation and mechanisms have been anticipated, so that closely coordinated work can be complemented by apprenticeships and technical exchange visits in the field.

4. OPERATIONAL FRAMEWORK

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4. OPERATIONAL FRAMEWORK 4.3.2 MORE DETAILED INFORMATION PER RESULT - result (3)

Means and costs

1/3 - Means and costs

Short description cost

Investment costs 3.813,33 Eur

Detailed description

Investment costs will be spent in accordance with the rules established by ECHO, applying the rules of the responsible P-partner Welthungerhilfe. The planned basic equipment will be needed as tools for the succesfull implementation of this result.

See details in Annex 9: budget of the action (for information only)

2/3 - Means and costs

Short description cost

Current costs 85.489,17 Eur

Detailed description

The current costs in the budget structure of Welthungerhilfe include current costs and costs for action activities, as well as the costs for capacity building which is an essential part of this action. It also includes the costs for exchange activities between the partners of the action. Furthermore there are also costs calculated for the work with massive communication media which includes a radio contest to be realized in coordination with the other DIPECHO actions in Peru.

See details in Annex 9: budget of the action (for information only)

3/3 - Means and costs

Short description cost

Personnel costs 87.400,00 Eur

Detailed description

The personnel costs include the human resources necessary for the implementation of this result.

See details in Annex 9: budget of the action (for information only)

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GRANT AGREEMENT [5147] 4. OPERATIONAL FRAMEWORK

4.3.2 More detailed information per result 4.3.2.4 Other costs

Other costs Initial amount institutional visibility/communication Visibilité institutionnelle/communication 3.440,00 investment costs 1.700,00 current expenses 30.287,50 personnel 69.395,00 monitoring 4.500,00

Total other costs 109.322,50

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4.4 WORK PLAN (E.G. ANNEX GANTT CHART)

Description (the button "Annexes" can be used to attach a document with the workplan)

See Annex 10: Workplan

4.5 MONITORING, EVALUATION, AUDIT AND OTHER STUDIES

4.5.1 Monitoring of activities (explain how, by whom)

The consortium of Welthungerhilfe, Diakonie and Practical Action will be responsible for monitoring and evaluating of the action. PREDES and Practical Action will be the implementing partners. Monitoring For monitoring purposes, in addition to the provisions established in the project cycle management handbooks, the formats established by the policies of Welthungerhilfe and its partners Diakonie and Practical Action will be applied, as well as the provisions established by ECHO (EU Handbook: Project Management Cycle and the ECHO project cycle management handbook). Monitoring procedures are an overall part of the implementation of the action. Activities, results and objectives will be monitored, but above all the effects and impacts will also be monitored, as prescribed by the Welthungerhilfe policy since 2009. Impact monitoring procedures are always based on the indicators established in the logical framework and the action plan, endorsed by baseline values. For the logic of this approach, a results chain was prepared as a tool for this proposal. In general terms, three monitoring levels can be identified: monitoring by the project team under the responsibility of the project's general coordinator and each area coordinator in their respective area; secondly, monitoring by each operating partner from their institutional headquarters, applying established procedures; and thirdly, institutional monitoring by all three partners of the consortium formed for this project, applying the international procedures of Welthungerhilfe, which are consistent with the procedures of its partners Diakonie Katastrophenhilfe and Practical Action.

The monitoring process consists of the following: a) Monthly meetings of the action's technical team of each area to evaluate the action´s progress. b) Monthly progress reports from the area coordinator to the general coordinator and directors to evaluate the implementation of the activities. c) Quaterly meetings of the responsible and implementing partner of each area to evaluate the progress of the action. d) Regular visits to the areas by representatives of the consortium (Welthungerhilfe, Diakonie and Practical Action) and the authorities of the action´s target districts.

See also Annex 11: Responsible staff for monitoring of this action Evaluation The implementing partners agreed to carry out an internal evaluation of the action as part of the action implementation process, so that recommendations can be made during that process. In this way, the actions, results and objectives achieved can be verified, lessons can be identified and strategic and operational recommendations can be made which can be used in future interventions.

4.5.2 Please indicate the studies that will be undertaken An external evaluation during the Action No An external evaluation after the Action No An external audit during the Action No An external audit after the Action Yes An internal evaluation or internal audit related to the Action Yes 4.5.3 Other studies Yes If Yes, please elaborate

A document of the capitalization of the experiences of the action an the other DIPECHO actions in the country will be produced about the results achieved and the lessons learnt. The capitalization´s strategy will be coordinated with the other DIPECHO and ECHO actions at the beginning of and during the implementation of the action. The results will be presented on the regional DIPECHO workshop. The document will be published on the different Webpages of the actors of this action and on the Webpages of DESAPRENDER, INDECI and of the regional RRD networks. page 29/39 Reference: 2011/00363/RQ/01/01 17/03/2011

Together with the other DIPECHO actions in each country, the Country Paper will be financed and elaborated in coordination with all involved actors of the VII Action Plan.

In both cases the terms of reference will be agreed with ECHO before the selcection procedure is launched.

Please remember that for external evaluations, audits and studies financed by the Commission the Terms of Reference have to be agreed by DG ECHO before launching the selection procedure. 5. CROSS-CUTTING ISSUES

5.1 Describe the expected level of sustainability and/or connectedness

The sustainability of dynamics and processes that support the action will be assured by the participation of all local organisations and institutions and in particular, by the links and synergies that will be established between stakeholders at district/provincial/departmental level. During the course of the action, the organisation and improvement of sub-national and local platforms that promote DRM and CCA will be a central issue supported by organisations and partner institutions that will have incorporated cross-cutting issues in their agendas. Mass dissemination through various sub-national and national programmes and means of communication will be an effective way to gradually instill DRM and CCA issues in the local culture and society. Furthermore, the constant training process for all stakeholders, together with technical assistance based on the "learning by doing" principle and the experiences, needs and requests of the people, will improve the capacity of the different local institutions, organisations and authorities and lead to a gradual empowerment of the local organisations, leaders and technicians, who will be equipped with the necessary instruments and methodologies to respond to emergencies and reduce risks. These instruments will be gradually transferred to local stakeholders during the process, placing priority on rural and urban community leaders who have key leadership and educational roles in their respective organisations. On the other hand, in Peru, INDECI - the governing body of SINADECI - is interested in and committed to monitor the action implementation process in order to verify the methods and results of the action and to apply them later on in other areas of the country. Risk reduction, preparedness and emergency response tools are accessible to the community and capacity-building within the civil defence committees will contribute to a permanent disaster reduction process. The link between community and regional civil defence committees as a result of visits to the area to improve the community, will ensure the implementation of risk reduction measures in the community and the department. Disaster risk reduction and emergency response issues will be incorporated into the local plans and participatory budgets of Ancash, Arequipa and Cusco. The three relevant activities which secure the sustainibility of the action are: 1) The incorporation of DRM in the development plans, in the plans of landplanning and in the organization and tasks of the subnational and local governments of the different levels, makes sure the anchorage of the subject in the political process. 2) The strengthening of the networks of DRM which will be trained in influence activities in public politics and will be prepared to carry out the role of inspector of the governmental action in the 3 regions. 3) The institutional structure of DRM at national level in Peru is changing, because of the legislation of the new law which creates the National Disaster Risk Management System on 20th of february 2011. The action will be implemented in the moment when the institutionaility will be reconstructed with new functions. It will closely support and accompany this process. (See also result 2 and 3 of the action)

5.2 Continuum strategy (Linking Relief, Rehabilitation and Development)

The action coincides with the priorities established at the meeting of CAPRADE 5 and the DIPECHO VII Regional Plan. Welthungerhilfe and its implementing partners in Peru participated in the activities organized by CAPRADE and form part of different institutional networks involved in preparedness, humanitarian response, restoration and reconstruction programmes, as well as the networks or groups promoting risk management in development. Within the conglomerate of institutions involved in these networks, information and intervention methodologies are exchanged regarding the different risk management stages, both in terms of dealing with disasters and humanitarian response, including reconstruction processes. Risk surveys are valuable inputs or tools for each stage of DRM: disaster preparedness and humanitarian response, risk reduction and development planning with a DRM approach. Facilities will be provided to conduct these surveys and information will be exchanged with members of networks and platforms, so that it can be applied in each of the actions to be carried out by each institution. Welthungerhilfe and its implementing partners form part of the network formed by OCHA (Humanitarian Aid Network). Welthungerhilfe also supports the network of national NGOs ALDEHUS (Alliance for Sustainable Human Development) and the training courses on DRR with members of ALDEHUS. The frequent exchange of information between the different organizations is also guaranteed. This long-term experience and the participation in improving the ALDEHUS network page 30/39 Reference: 2011/00363/RQ/01/01 17/03/2011

ensures the application of DRR aspects throughout the country and in development projects. The application of EWS based on civil defence monitoring, the formalization of educational activities within the context of the transfer of responsibilities to municipalities and the development of communication strategies will provide continuity to the activities. At national and local levels, civil defence committees will be strengthened, including their participation in decision-making and in promoting the participation of relevant governmental and civil stakeholders. The partners will also work on development within their spheres of involvement. The consortium has a wide range of different contacts and strategies, promoting mechanisms or various management methods for diverse scenarios, vulnerability and culture, which will enhance the DRM and CAA strategies in the development context. It must be acknowledged that many of the factors that cause hazards and disasters are related to natural resource management methods, land occupation, soil management with productive and extractive activities, and urban development. Inadequate development practices give rise to a very dynamic and ever-changing risk scenario of a more than natural social nature. Consequently, the action will be an opportunity to create strategies aimed at proposing new management methods based on thegradual implementation of measures to correct existing hazards, development plans with criteria based on safety or prevention or what has recently been referred to as "prospective risk management".

5.3 Mainstreaming (e.g. Disaster Risk Reduction, Children, Human rights, Gender, Environmental impacts, others to be specified)

The objective of the action is geared towards DRR and emergency preparedness. This secures an appropriate reactive management, based on local capacity building and the combination of inter-institutional and social networks. Those networks support sustainability and strengthen the organizations. The action contributes to the national and Andean strategy for DRR. Contribution to Millennium Development Goals: The eight Millennium Development Goals were created after the summit of the United Nations in the year 2000. During this summit four fields of activities for the UN policies in the 21st century were identified: 1. Peace, security and disarmament, 2. Development and poverty reduction, 3. Protection of the environment and 4. Human rights, democracy and good governance. Disasters endanger the fulfilment of UN policies and the accomplishment of the development goals. Disasters enhance poverty and inhibit sustainable development. Especially countries with a high risks of disasters and an elevated occurrence of risks due to natural phenomena are endangered and affected. Due to their vulnerability the population in those areas and countries are often unable to conquer the consequences of destruction and economic and social losses. Reducing risks and strengthening communities to cope with emergencies due to natural phenomena is a contribution towards the Millennium Development Goals and contributes to poverty reduction and sustainable development. Human rights: The action contributes to human rights, children and juvenile rights. The main focus within DRR and emergency response is the conservation of human dignity and the right for a free development of all people. The children's rights focus is based on ethnical principles like discrimination and overall interests of children and youngsters and a respect for their needs. It is important that children participate in the development of instruments to secure: the right to information, education and recreation and that they are also generally involved to manage emergencies. Schools and their homes are key elements for the risks they live with, but also the strategic fields for the development of a disaster prevention culture. Therefore, it is necessary to include children and youngsters into the context of decentralization of education in South American countries. The action's focus on the rights of children and youths, includes securing the effective participation of youths in the decisions and preparative actions to confront emergencies. In detail it includes the modification of the existing vertical structures of organizations of Civil Defence Brigades, without reducing their operating capacity. Gender: The action will focus on the integration of women in decision making for DRR and management of emergencies. However it is hardly possible in the action period to change basic elements of the cultural and social background and imprint of the people in the region. The gender focus in the project work involves the analysis of relations between men and women, based on social inequality. The dimension of power becomes very important for the women, especially in decision making and organization of social networks. In emergencies women need to have more rights, because normally they have a double burden, taking care of family needs regarding health and nutrition and participating in the economic recovery of basic needs. It is necessary to develop strategies to promote equal rights of the different genders involved in the DRR and preparedness process. Climate Change Adaptation: From the point of view of the consortium's proposal, climate change management is conceived within the risk mangagement component, as a process, whereby specific strategies and actions will be implemented for CCA and mitigation purposes. Annex 12: CCA as mainstreaming

6. FIELD COORDINATION

6.1 Field co-ordination (indicate the Humanitarian Organisation's participation in coordination mechanisms with other relevant stakeholders, e.g. clusters, NGOs, UN agencies, others to be specified as well as the links with the Consolidated Appeal Process, when relevant)

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Through the team responsible for the action management led by Welthungerhilfe, coordination mechanisms and strategies will be established to built up relationships required to achieve action's results and objectives. The consortium will be responsible to represent the partners (Welthungerhilfe, Diakonie and Practical Action) and the DIPECHO action before the different stakeholders in the action's different areas of involvement. Likewise, the implementing partners will do so in each of their own areas of involvement. Regular meetings will be held to exchange information and experiences with the different institutions implementing similar projects, mainly those financed by ECHO within the framework of the VII Action Plan of DIPECHO for South America, seeking more coordination, complementarity, visibility and a greater impact of the intervention. These meetings will be attended by the Leading Partner representing the action and the other partners when required. Formal cooperation agreements will be established when necessary to facilitate the actions. The exchange of networking experiences with NGOs involved in the region will be particularly relevant. Efforts will also be made to join national and regional platforms in order to exchange knowledge and information, hence the insistence in planning binational events and apprenticeships. In this respect, close coordination will be established with the Global Network of Civil Society Organisations for Risk Reduction through Practical Action, which participates as a Regional Coordination Organisation for south America, as well as through PREDES which participates as the National Coordination Organisation in Peru. The stakeholders involved in the action will interrelate with and participate in virtual risk management forums and existing networks in both countries, in South America and at a Global level, in order to disseminate the experience, exchange and socialize the results of the action and promote best practices. Furthermore, the exchange of information, experiences and knowledge will be promoted through the web pages of NGO networks, INDECI, the CRID municipal forum, DESAPRENDER and of course the web sites of the implementing partners. Welthungerhilfe has a regional office in Nicaragua, implementing a DIPECHO project within the framework of the DIPECHO VII Action Plan in Central America. Cooperation and exchange arrangements will be organized, such as the EWS, to enhance the experiences of this action in Peru. At a local level, local government and civil society in each area will be encouraged to participate in discussions about the risks of disasters caused by climate change, so as to establish inter-relations between the institutions and local and departmental organizations. The formation of subnational platforms on DRM and CCA will be promoted.

6.2 National and local authorities (relations established, authorisations, coordination)

National level - dynamic coordination with INDECI, responsible to lead and guide the actions of the National Civil Defence System (SINADECI) as well as Regional Civil Defence Systems and the Civil Defense Committees at sub-national or departmental, provincial and district level. - regular meetings with representatives of INDECI in Lima, to report on project's progress and activities and coordinate joint actions (wide-ranging cooperation agreement for DRM actions) - national office of the Poverty Reduction Board (MCLCP): designs methodologies and guidelines to be applied in the action plans of smaller entities for risk reduction purposes, to provide training on their application and to coordinate the drafting of development management plans for local governments. Practical Action has agreement with MCLCP and has been advising national and some regional boards on DRM issues, which will help the action to establish an effective relationship.

Departmental Level Peru - Regional Civil Defence Office: Close coordination with regional (sub-national) offices of INDECI for to implement action in each sub-national area. Information about the proposal and the progress and regular meetings to attract their interest and obtain their support for some activities. - Regional Civil Defence Committee. Agreements for its participation in training activities in the municipalities and communities. - Association of Municipalites. (joins all the municipalities of a department located within the action's area of influence) exchange of information and arrangements to hold inter-municipal meetings on emergency prevention and response. - Universities. Links with universities and professional colleges for surveys and other research activities. A technical team will be formed to carry out the work, provide technical assistance, organise and train university brigades.

Local level: - coordination with mayors of municipalities regarding the progress and commitments of the action, to organise joint events, obtain support of technicians and officials, call upon the civil defence committee, incorporate prevention measures in municipal plans and speed up works implementation procedures. - arrangements with authorities, staff of educational centres and helth posts to incorporate EWS; encourage health staff to provide first aid trainings to brigades; set up community first aid kits etc.

6.3 Co-ordination with DG ECHO (indicate the Humanitarian Organisation's contacts with DG ECHO and its technical assistants in the field)

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Welthungerhilfe, the leading partner of the consortium, represents the group and is also responsible for coordinating with the ECHO office in Quito and with the headquarters in Brussels from its main office in Germany. As an active member of ECHO, Welthungerhilfe has a strong cooperation and coordination relationship with ECHO through the ECHO office in Quito, the regional office for South America in Peru and from the main office in Bonn with DG ECHO in Brussels. These ongoing institutional relations and coordination mechanisms will be the basis for the management of the action and for expanding the collaboration ties with the other members of the VII Action Plan in Latin America and other areas. The monthly coordination meetings established with members of DIPECHO in Peru will be a mechanism that will continue to be applied in this new plan. Furthermore, the regional and national workshops considered in the implementation strategy of the VII Action Plan and the permanent conversations with the ECHO office in Quito and other members, will be cultivated and given preference for coordination between the action and the leading partner and/or the implementing partners, as the case may be. The leading partner and the implementing partners of the action will agree on the delegated representation mechanisms to be used in their absence. Likewise, the virtual platform of DIPECHO South America will be used for the exchange of information and the socialization of DRR methodologies and instruments that can be applied by the partners.

7. IMPLEMENTING PARTNERS

7.1 Name and address of implementing partner(s)

Practical Action: Implementing and consortium partner Legally represented by: Alfonso Carrasco Valencia (Director of Regional Office Latin America) Adress: Av. Jorge Chávez 275 - Miraflores, Lima, Peru Phone: 0051-1-4475127, 00511 4447055 Email: [email protected]

Diakonie Katastrophenhilfe: consortium partner Legally represented by: Volker Gerdesmeyer Adress: Stafflenbergstr.76, 70184 Stuttgart, Germany Phone: 0049-711-2159568 Email: [email protected]

Centro de Estudios y Prevención de Desastres (PREDES): implementing partner Legally represented by: José Miguel Sato Onuma (President) Adress: Martin De Porres 161, San Isidro, Lima, Peru Phone: 0051-1-2210251 Email: [email protected]

7.2 Status of implementing partners (e.g. NGO, local authorities, etc.) and their role

Welthungerhilfe and its partners Diakonie Katastrophenhilfe (both German NGOs) and Practical Action are members of ECHO and as a consortium they have an inter-institutional agreement to implement the cooperation activities planned in this proposal (see Annex 13). For this action, the parties will sign an agreement and form a management team to provide advice to the action's technical team. With the implementing entities, PREDES and Practical Action, cooperation contracts will be signed to implement the action in each area, specifying the commitments and responsibilities for the adequate implementation of the action and thus ensure the achievement of the proposed results and objectives. These documents will contain clauses describing the obligations and commitments of each of the parties involved, for the proper development of the action. Close coordination has been established with the governing institutions of the National Civil Defence System (INDECI in Peru) to draw up the proposal based on existing framework agreements (in Peru there is a framework agreement signed by INDECI and the NGOs and ENIEX involved in DRM). Similarly, at a sub-national level, framework agreements will be formalized through agreements with sub-national governments, which will serve as a basis for coordinating the implementation of activities with local stakeholders. Letters of intent and letters endorsing the proposal are currently available (see Annex 1).

7.3 Type of relationship with implementing partner(s) and the expected reporting by the implementing partner

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Welthungerhilfe is the leader of the action according to ECHO and will be in charge of the general coordination and administration of the action. A handbook of guidelines and procedures for the action exists, including the frequency of meetings and the protocols required for an efficient and effective technical, administrative and financial management. Furthermore, Welthungerhilfe has a long-standing cooperation relationship with each operating entity with which it is implementing successful projects that guarantee the proper development of this proposal. In the cooperation agreements to be established with each partner, the information, supervision and monitoring mechanisms agreed at previous meetings with the other partners of the consortium will be clearly specified, in accordance with the provisions established in the contract and/or agreements with the donor and the provisions of the ECHO FPA. The three consortium partners have a wide experience in Disaster Risk Management in the different levels. Every institution brings another point of view into the action, enriching it and permitting a more adequate selection of the best way of implementation. In Peru, Welthungerhilfe has already realized two DIPECHO and various ECHO actions since 2007. In the present, Welthungerhilfe is implementing one DIPECHO action in Nicaragua, which is focussing on the EWS at local level. It is foreseen to arrange an exchange between both DIPECHO actions in this component which will be very useful for both actions. Welthungerhilfe works in South America in the area of development, emergency (response), risk management and climate change - always with its local counterparts (national NGOs).

continues: Annex 13

8. SECURITY AND CONTINGENCY MEASURES

8.1 Contingency measures (Plan B/ mitigating actions to be taken if risks and assumptions spelled out in the log-frame materialised)

See Annex 14: contingency measures

8.2 Security considerations 8.2.1 Security situation in the field, describe briefly

The main threats in the area of involvement are related to social unrest, the occurrence of landslides, floods, earthquakes, frost and droughts, potential accidents and, to a lesser extent, theft. Social unrest is expressed in the form of protest strikes, roadblocks and violence in demonstrations and confrontations between groups and between them and the police. This could adversely affect the staff, means of transport, the transportation of goods and, to a lesser extent, institutional premises in each action area. Given the background of previous disasters, the safety of the action's staff and assets could be at risk, particularly the action's properties and vehicles. However, the materials, equipment and physical safety of the staff in the areas where the activities will take place will be protected. In Peru, there are good facilities available in the main towns and, to a lesser extent, in some of the medical posts of the action areas to treat possible injuries caused by accidents. In general, the lack of security in the areas of involvement can be reduced considerably once measures are taken to safeguard the action's staff and assets.

8.2.2 Has a specific security protocol for this Action been established? Standard procedure If Yes, please elaborate

N/A

Welthungerhilfe and its implementing partners have a handbook of administrative policies that includes a set of safety standards to prevent accidents and theft, as well as a number of measures to prevent and respond to disasters (earthquakes, fires, floods). The staff hired for the action will apply these standards during the action. Safety measures to prevent road accidents include standards regarding the safety of vehicles and their use, risk reduction measures and staff security measures. The standard procedure is for staff to have an insurance policy (in accordance with standard administrative procedures and the laws in force in the country). Staff members will be entitled to all the social benefits established in the laws of Peru. Once the action has been approved, the actions security protocol will be drawn up, based on the experiences of other DIPECHO actions.

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8.2.3 Are field staff and expatriates informed of and trained in these procedures? Yes 9. COMMUNICATION, VISIBILITY AND INFORMATION ACTIVITIES

9.1 Planned communication activities (in field and/or in Europe)

The action team will support press conferences, journalist trips etc. including information on ECHO / DIPECHO. Representatives of ECHO will be invited to these events. A global visibility / communication plan will be implemented at country level with other DIPECHO partners that will be active in Peru considering the ECHO guidelines for Visibility, Information & Communication. Information on the action, ECHO and DIPECHO programme will also be spread during the foreseen participation of action resperesentatvies in the national an regional DIPECHO seminars. The planned event of exchange in EWS with the Welthungerhilfe DIPECHO action team in Nicaragua will be informed and spread in the different communication channels at sub-national and national level. Stickers, leaflets, t-shirts, banners, etc., carrying the logo of ECHO will be distributed to benficiaries and the action involved persons. The communication activities are aimed at the following target groups: the local and national media (radio, press); official decision-makers; community leaders and youths who receive, transmit and disseminate messages in their communities; parents and schools.

Ítems Objective Target group Period Meetings, public events, press conferences, web Disseminate the activities and the DIPECHO members, national, Permanent sites, brochures, videos, photos results of the action departmental and local institutions.

9.2 Visibility on durable equipment, major supplies, and at project locations

The purpose of achieving visibility is to keep all stakeholders in the country and in the European Commission informed of the action's activities and how the funds provided by ECHO are being used, in order to increase the impact of the action. The communication strategy includes the following: Placing panels and posters in the areas of involvement, on which the ECHO logo and the project's name are clearly visible Placing a banner displaying the ECHO logo in the premises of the institutions and organisations that will be involved in the training workshops. Ensuring that the ECHO logo is on all the equipment and furniture acquired for and used in the action. Printing the ECHO logo on all bulletins, publications and other informative documents. Highlighting the aid provided by ECHO in radio programmes and virtual forums Displaying the ECHO logo and the action on educational materials (e.g. rucksacks, copybooks).

9.3 Planned publication activities

Publications of the description of the action will be prepared for the three regions to disseminate them in the different events during the implementation (for example: during the two events of the International Day of Disastre Risk Reduction in 2011 and 2012).

10. HUMAN RESOURCES

10.1 Indicate global figures per function and status Title/function Status Staff nr. Mans / months Comments General administrator of the Local staff 1 18,00 - coordinates directly with the Action three local coordinators and the administrative personal of each zone in the administrative part of the action - controls administration of each action area and consoli Local coordinator Implementing partner 3 72,00 - coordinator for action areas - responsible for the technical + administrative management of the activities in the action area, in coordination with other coordinators + administrator DRM and disaster Implementing partner 3 54,00 - trains the local team on DRM page 35/39 Reference: 2011/00363/RQ/01/01 17/03/2011

DRM and disaster Implementing partner 3 54,00 - trains the local team on DRM preparedness expert and disaster preparedness and response - provides advice on the preparation of training materials for the different target groups Educator / instructor Implementing partner 3 45,00 - designs training programme and implement it with the help of the DRM + emergency expert and with social promoters and other team members - advices training methodology Social promoter Implementing partner 3 36,00 - encourages participation of local stakeholders in training activities - monitors community leaders and the different groups in the capacity-building process - facilitates meetings and events Social communicator Implementing partner 2 12,00 - designs and coordinates the action´s communication programme - identifies educational contents to be transmitted, together with DRM expert and educator - prepares dissemination materials Different logistics and Implementing partner 0 0,00 - realizes procurement and administrative staff administrative procedures in the different action areas - elaboration of accountancy and financial reports of each action area - etc.

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GRANT AGREEMENT [5147] 11. FINANCIAL OVERVIEW

Financial overview of the action* Initial Budget* Investment costs 24.640,00 Current costs 275.615,00 Personnel costs 427.190,00 Monitoring and evaluation 4.500,00 Visibility 3.440,00 Material costs 65.550,00

Subtotal direct eligible costs 800.935,00 Direct eligible costs = Sum of amount per result + Other costs800.935,00 Indirect costs (max. 7%) 56.065,00

Total Costs 857.000,00 Funding of action Initial Direct revenue from Action ,00

Contribution by applicant 207.000,00

Contribution by other donors ,00

Contribution requested from ECHO 650.000,00

% of total funding 76

Total Funding 857.000,00

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12. ADMINISTRATIVE INFORMATION

12.1 FPA number (if applicable) 2008 FPA 8-041 12.2 Name and title of legal representative signing the Agreement Mr Mathias Mogge - Executive Director Programmes 12.3 Name, telephone, e-mail and title of the person(s) to be mentioned in Article 7 of the Agreement Name Title Phone Fax E-mail Laura Plöger Desk Officer from 0049-228-2288 713 0049-228-2288 99 713 [email protected] 28.03.2011 Rodica Meyers - Desk Officer until 0049-228-2288 713 0049-228-2288 99 713 [email protected] 28.03.2011 12.4 Name, telephone, fax and e-mail of the representative in the area of intervention Name Phone / Fax / E-mail Address field office Silka Lange 0051-1-4466520 Calle San Ignacio de Loyola 247, Miraflores, Lima, Peru 0051-1-4476553 [email protected] 12.5 Bank account Account number Bank / Branch address Account holder BIC code / IBAN code 258080181 Commerzbank Bonn Deutsche Welthungerhilfe German Agro Action Michaelplatz 6 DE - 53177 Bonn DE66 380 4000 7025 8080 181

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ANNEX A: PROCUREMENT TABLE

Description of the Quantity Amount (EUR) Procurement procedure Derogation (Forecast) Launch (Forecast) supplies, services or date procedure Contracting date works

Comment

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