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Notice of Contracts Executed by Council Appointees

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Notice of Contracts Executed by Council Appointees In accordance with Municipal Code Section 4.04.080, entitled “Quarterly Reports,” the following is submitted as a report on contracts executed by Council Appointees or designee during the second quarter of Fiscal Year 2018–2019 (October 1, 2018 – December 31, 2018), as reported by each Council Appointee. Notes: (a) The “Sole Source” column designates if the agreement was issued through a competitive process. A “Yes” response indicates a sole source contract, a “No” response indicates that the contractor was competitively selected, and a “N/A” response indicates that the action is not applicable, such as amendments, temporary staffing, or contracts issued directly to another public agency. (b) The “Retro” column designates whether work started before or after contract execution. A “Yes” indicates that contractor started work prior to contract execution, a “No” response indicates that contractor started working after contract execution, and a “N/A” response indicates that the action is not applicable, such as amendments, temporary staffing, or contracts issued directly to another public agency. City Attorney’s Contract Activity Contractor Description of Contract Amount Sole Retro Source Braun Blaising Smith Wynne P.C. Legal services for the San José Clean Energy program. $50,000 No No County Legal Service, Inc. 1st Amendment to vendor agreement to provide personal subpoena process $10,000 N/A N/A services. Davis Wright Tremaine LLP Consultant agreement for legal services related to operating a community $50,000 No No choice aggregation program - clean energy. Ellison Schneider Harris & Donlan LLP 4th Amendment to legal services for the San José Clean Energy program - professional services and reimbursable expenses. Increase in $115,000 N/A N/A compensation of $25,000. Jones Hall, a Professional Law Bond counsel services related to analysis of private use arising from Corporation proposed sale and lease of municipal improvements financed with tax $12,000 No No exempt bonds. Jones Hall, a Professional Law Consultant agreement for legal services in connection with the San José $60,000 No Yes Corporation clean energy credit facility. Jones Hall, a Professional Law 2nd Amendment to bond counsel services in connection with the City of Corporation San José financing authority lease revenue bonds series 2008C, series $52,500 N/A N/A 2008D and series 2008F and the lease revenue commercial program. Increase in compensation of $2,500. Quarterly Contract Report for 2nd Quarter FY 2018-19 Page 1 of 23 Contractor Description of Contract Amount Sole Retro Source Jones Hall, a Professional Law 2nd Amendment to continuation agreement for bond counsel services - Corporation community facilities district feasibility and formation analysis for public $5,000 N/A N/A improvements within the museum place project. Liebert Cassidy Whitmore 3rd Amendment - provide legal services pertaining to employee $100,000 N/A N/A compensation under wage and hour laws. Logik Systems, Inc. 1st Amendment to host e-discovery and document management to increase $65,000 N/A N/A number of licenses and decrease the amount of online storage. One Legal, LLC E-Filing Services $10,000 N/A N/A Orrick Herrington & Sutcliffe, LLP Bond counsel services - San José International Airport - subordinated $70,000 No Yes commercial paper notes. Orrick Herrington & Sutcliffe, LLP 3rd Amendment to bond counsel services - advise San José and Santa Clara City Clean Water Financing Authority on financing of $125,000 N/A N/A improvements at the Regional Wastewater Facility. Increase in compensation of $25,000. Richards, Watson & Gershon 1st Amendment to legal services agreement - complex real estate $125,000 N/A N/A development in the Diridon Station. Increase in compensation of $75,000. Successor Agency to the Assignment agreement - ground lease of 525 South Market Street. $0 No No Redevelopment Agency Successor Agency to the Assignment agreement - South First Street, South Market Street, Balbach Redevelopment Agency of the City of and Locus Streets. $0 No No San José Thompson Reuters Agreement for form builder of government (Westlaw). $4,242 N/A No Troutman Sanders LLP 1st Amendment to legal services - power procurement for San José clean $125,000 N/A N/A energy to increase compensation. Increase in compensation of $100,000. Virginia Becker dba File-It Vendor agreement to provide an update to law library. $10,000 N/A No City Auditor’s Contract Activity The City Auditor’s Office does not have contracts to report. Quarterly Contract Report for 2nd Quarter FY 2018-19 Page 2 of 23 City Clerk’s Contract Activity Contractor Description of Contract Amount Sole Retro Source Fund for Cities of Service Inc Grant agreement to provide funding to engage volunteers in citizen $0 N/A N/A sourced data activities. Great Nonprofits Grant agreement to support efforts to reach out to the community on $30,000 N/A N/A various initiatives. City Manager’s Contract Activity Department Contractor Description of Contract Amount Sole Retro Source Airport Monterey Peninsula Temporary loan of Airport Rescue and Fire Fighting (ARFF) truck to $0 No No Airport District Monetary Regional Airport. Airport Alaska Airlines Marketing incentive agreement for Alaska Airlines new service at $50,000 No No DAL. Airport San José Sharks LLC 2018 - 2019 NHL Season sponsorship agreement with San José Sharks, $50,000 No No LLC. Airport Santa Clara Valley Grant Agreement: Valley Transportation Authority 2019 Smart Pass Transportation agreement. Purchase of 3020 Smart Passes to be distributed to Airport $62,665 No No Authority tenant employees and City employees assigned to work at the Airport. Airport Team San José This amendment extends the City's agreement with Team San José to provide oversight and management of HOST volunteers at the airport's $100,000 No Yes information system. Airport Aerovias de Mexico, First Amendment and continuation to marketing reimbursement S.A de C.V agreement for expenses related to advertising the new Norman Y $100,000 No No (Aeromexico) Mineta San José International Airport to Guadalajara International Airport service. Airport Federal Aviation Grant application for the Terminal B South Ramp Rehabilitation Phase $8,240,000 No No Administration 4. Airport Civilian Exercise second two-year option to extend master agreement for $9,420,000 No No consultant services per Resolution 77171. Airport Federal Aviation Grant application for the Aircraft Rescue and Fire Fighting Facility. $17,987,184 No No Administration Quarterly Contract Report for 2nd Quarter FY 2018-19 Page 3 of 23 Department Contractor Description of Contract Amount Sole Retro Source City Attorney’s Akatiff Sale Sale of parcels near Autumn and Old Julian Streets. $235,125 No No Office City Manager's FCL Tech Inc. Grant Agreement: Demonstration partnership agreement - Phase I of $0 No No Office installation of wireless communications for wickedly fast Wi-Fi. City Manager's Jane Le Ferve dba Service Order: Update and translate flyers for citizenship workshop, Office Socially Responsible negotiate a media buy which will include PSA spots and manage the $2,350 No No Partnerships workshop. City Manager's Co-Innovation Consultant Agreement: Two-day training seminar for Department of $9,000 No No Office Institute Civic Innovation. City Manager's Public Dialogue Conduct coaching engagement with Director, including planning and $9,875 No No Office Consortium implementation of staff retreat. City Manager's Inside Outside Digital Services Academy: Consultant will train City staff over the Office Consulting Inc. course of three workshops to create user centered digital services as $9,999 No No part of the website redesign process. City Manager's mPathic Amendment to service order: Extends term to June 30, 2019. No $14,725 No No Office change in compensation. City Manager's Actionable Insights Meeting facilitation, work plan development, and staff support related $17,150 No No Office LLC to work for the 2020 Census. City Manager's Civicmakers, LLC Service Order to Master Consultant Agreement: Consultant to assist the Office (Service Order) City’s Privacy Working Group in developing citywide privacy $31,275 No No principles. City Manager's San José State Mass warning system study/ recommendations. Consultant Office University Research (government entity) will research and assess the top 3 to 5 most Foundation effective integrated mass warning systems across the country/globe $42,000 No Yes with capability to provide emergency alerting and messaging to 90% of affected population within 10 minutes of notification. City Manager's Gallup, Inc. Agreement for consultant services to administer the 2019 Q12 Office Employee Engagement Survey. $90,930 No No Quarterly Contract Report for 2nd Quarter FY 2018-19 Page 4 of 23 Department Contractor Description of Contract Amount Sole Retro Source City Manager's Small Cell First Amendment to Funding and Reimbursement Agreement by and Office Agreement between The City of San José and New Cingular Wireless PCS, LLC for Permitting and Process Improvement Costs Related to the $12,800,000 No No Permitting of Small Cells on City owned assets in the Public Right of Way. Amount is spread out over a 10-year period. City Manager's PricewaterhouseCoop Digital inclusion and broadband strategy. Office ers (PWC) Public $515,000 No No Sector City Manager's Verizon (Master Verizon to Lease 2085 Small Cells from the City via City Streetlights. Office Lease Agreement) Amount is Revenue based. $5,625,735 No No Community S&P Global Platts Master Subscription Agreement and Master Subscription agreement for Energy Megawatt Daily and NP15 (Power Curve). $8,253 No No Community Strategic Energy Agreement for placement of Climate Corps, Program Fellow, adding Energy Innovations services for the Community Energy Department’s Community Choice $94,350 No No Energy Program. Department of Shared Use Mobility San José emerging mobility strategic plan. Consultant will help the Transportation Center City develop a preliminary (1 year) strategic plan.
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