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Notice of Contracts Executed by Council Appointees: In accordance with Municipal Code Section 4.04.080, titled “Quarterly Reports”, the following is submitted as a report on contracts executed by Council Appointees or designee during the first quarter of Fiscal Year 2017-2018 (July 1, 2017 – September 30, 2017). The list includes contracts or amendments to contracts for services up to $290,000, contracts or amendments to contracts for grants with a value up to $290,000, or contracts and amendments to contracts for equipment, supplies, and material with a value up to $1,170,000. Purchase Orders for services with a value greater than $120,000 and up to $290,000, and for equipment, supplies, and material with a value greater than $120,000 and up to $1,170,000 are included in this report. The “Sole Source” and “Retro” columns are intended to designate if the agreement was issued through a competitive process, or issued retroactively (after the work was initiated). A “Yes” response indicates a sole source or retroactive contract, a “No” response indicates that the contract was competitively selected or not retroactively issued. A “No” response indicates that the action is not applicable, such as amendments, temporary staffing, or contracts issued directly to another public agency. City Attorney’s Contract Activity Sole- Contractor Description of Contract $ Amount Retro? Source? Jones Hall Bond Counsel services. $5,000 No No Renne Sloan Holtzman & Sakai, Amendment to agreement for legal services. $25,000 No Yes LLP Hanna Brophy, MacLean, McAleer Agreement for legal services. Amendment to add $9,175. $47,025 N/A N/A & Jensen LLP Thomas, Lyding, Cartier, Arnone & Continuation agreement for legal services. $20,000 N/A N/A Daily, LLP Hanna Brophy, MacLean, McAleer Agreement for legal services. Amendment to add $10,000. $57,025 N/A N/A & Jensen LLP Gatzke, Dillon & Balance LLP Agreement for legal services. $100,000 No No Quint & Thimmig Bond counsel. $37,500 No No Logik Systems, Inc. Hosting and document management software. $65,000 Yes No Hanna Brophy, MacLean, McAleer Agreement for legal services. Amendment to add $10,000. $67,025 N/A N/A & Jensen LLP Quarterly Contract Report for Q1’2017-18 Page 1 of 36 Sole- Contractor Description of Contract $ Amount Retro? Source? Salois & Associates Court Reporting Services. Amendment to add $30,000. $168,000 No No City Auditor’s Contract Activity The City Auditor’s Office did not respond to the request to provide contract information. City Clerk’s Contract Activity The City Clerk’s Office did not respond to the request to provide contract information. City Manager’s Contract Activity Sole- Department Contractor Description of Contract $ Amount Retro? Source? Airport AeroMexico Marketing reimbursement agreement for expenses related to $100,000 No No advertising the new SJC-GDL service. Airport Alaska Airlines, Inc. Letter of agreement between Alaska Airlines and City of San Jose for $0 No No the construction of new office space for Alaska Airlines at San Jose International Airport. Airport Federal Aviation Grant Agreement with Federal Aviation Administration on Airport $575,642 No No Administration Improvement Program Project-Aircraft Rescue and Fire Fighting Vehicle. Airport Alaska Airlines, Inc. Marketing Reimbursement Agreement for marketing of new non-stop $75,000 No No service between SJC and the Austin and Tucson airports. City Manager's 8 80 Cities Amy Chamberlain will be receiving a $5,000 grant for the emerging $5,000 No No Office champions project awarded by 8 80 cities that was submitted on behalf of PRNS. This agreement is to certify that the grant funding received will be deposited to the City of San Jose and PRNS for execution of the proposed project. City Manager's Active wellness Provide wellness program staff, fitness database for tracking, $115,000 No Yes Office management and reporting, fitness testing for personnel and incentives. Quarterly Contract Report for Q1’2017-18 Page 2 of 36 Sole- Department Contractor Description of Contract $ Amount Retro? Source? City Manager's Agreement for use Radio Frequency. $0 No No Office of Radio Frequency City Manager's Airport Vendor provides taxi and shuttle dispatching services within the $0 No Yes Office airport on-demand program. This is the 3rd Amendment to the current agreement. City Manager's Allegra Consulting Pre-qualified vendor for communications and civic engagement. $290,000 No No Office City Manager's AMCAL Swenson, Project completion agreement for the downtown residential high-rise N/A No No Office LLC incentive. City Manager's AnyComm Holdings Non-binding informational memo of understanding of any comm pilot $0 No No Office Corporation to agree to enter into contact negotiations. City Manager's Blue Beyond Pre-qualified vendor for various professional services. $290,000 No No Office Consulting City Manager's CALFire - Grants City of san Jose community forest management plan grant. $750,000 No No Office Mgt Unit City Manager's California The Silicon Valley internet agent against crime task force will $200,000 No No Office Governor's Office of conduct proactive and reactive investigation into computer Emergency Services technology crimes. (Cal OES) City Manager's Campbell Union Memorandum of understanding between San Jose Silicon Valley $0 No No Office High School District workforce development board- city of San Jose and San Jose evergreen community college district participating in the infrastructure funding and other systems costs funding agreement for MOUII. Due to the state of CA EDD 9/1/17. City Manager's Campbell Union Contractor will provide educational instruction to WIOA Eligible $1,258,499 No No Office High School clients. District, Campbell Adult and Community Education City Manager's Chargepoint, Inc. Installation of vehicle charging stations and provide charge point $7,500 No No Office services as described in charge point purchase order/ quotation. City Manager's Chavez Family Contractor will provide educational instruction to WIOA eligible $1,258,499 No No Office Enterprises, Inc. dba clients. The contract amount for this contract part is $1,258,499. Truck Driver Institute Quarterly Contract Report for Q1’2017-18 Page 3 of 36 Sole- Department Contractor Description of Contract $ Amount Retro? Source? City Manager's Cheng + Snyder Fat oil & grease public art project. This scope expands the reach of $78,170 No No Office the program. City Manager's City is the This contract will establish a kindergarten through community college $250,000 No No Office contractor- San Jose (K-14) career pathways program. evergreen community college district City Manager's City of Saratoga Cost sharing agreement with the City of Saratoga to micro surface the $277,702 No No Office portion of Prospect Rd. between Brookvale Dr. and County of Santa Clara jurisdiction border between Lyle Dr. and the signalized intersection of Prospect Rd./ Lawrence Expressway over which San Jose has jurisdiction. City Manager's Civicmakers, LLC Pre-qualified vendor for the following professional services: change $290,000 No No Office management, communications, civic engagement, strategic planning, meeting facilitation, and evaluation. City Manager's Compass Group Senior Nutrition Meal Provider. Second Amendment to add $54,694. $2,260,215 No Yes Office USA, Inc. (Bateman) City Manager's Corporate Pre-qualified vendor for various professional services. $290,000 No No Office Leadership Initiatives City Manager's County of Santa Provide a parent project program for children who are difficult/ at risk $25,000 No No Office Clara through a service agreement with the county DAS office. City Manager's County of Santa Form from county of Santa Clara for existing grant, where San Jose is $262,226 No Yes Office Clara sub- recipient. City Manager's Cristo Ray San Jose Amendment to increase maximum compensation and change the $74,496 No No Office work study scope to increase the number of students and extend time in program. corporation City Manager's David Ramirez Spanish translation services. Amendment to add $12,000. $24,000 No No Office City Manager's Delta Dental of Vendor agreement with City San Jose and Delta Dental of California $5,496,950 No Yes Office California to provide dental care services to city employees, retirees and their dependents. Quarterly Contract Report for Q1’2017-18 Page 4 of 36 Sole- Department Contractor Description of Contract $ Amount Retro? Source? City Manager's Department of ESD was successful in its application to a Cal Recycle household $47,525 No No Office Resources hazardous waste grant and has received $47,525 in funding for HHW Recycling and outreach and training during 17-18 to 19-20. in order to receive the Recover grant award, the signature authority (Julie Edmonds- Mares per the (CalRecycle) grant application and resolution 77571 must sign the grant cover sheet. City Manager's Divided Financial, This is part of the resolution No. 76871 authorizing the Figtree PACE $0 No No Office LLC Program. Amended insurance and indemnification agreement is due to merger from Figtree PACE to Divided Finance, LLC. City Manager's Eastside Union High Memorandum of understanding between San Jose Silicon Valley $0 No No Office School District workforce development board- city of San Jose and San Jose evergreen community college district participating in the infrastructure funding and other systems costs funding agreement for MOUII. Due to the state of CA EDD 9/1/17. City Manager's Eckerd Youth Budget modification to pay for emergency supportive services. $275,134 No Yes Office Alternatives, Inc. Contractor provides for job placement assistance to Workforce Innovation and Opportunity Act eligible adult and dislocated work program participants in So County area: staff assisted basic career services which informal self-service or individualized. City Manager's Edge Peak Pre-qualified vendor for various professional services.
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