Regular Meeting of the District of Tofino Council Held in the Council Chambers Agenda: 2012-March-27 at 9:00 Am

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REGULAR MEETING OF THE DISTRICT OF TOFINO COUNCIL HELD IN THE COUNCIL CHAMBERS AGENDA: 2012-MARCH-27 AT 9:00 AM

Page

A) CALL MEETING TO ORDER

B) ADDITIONS TO OR DELETIONS FROM THE AGENDA

C) ADOPTION OF AGENDA

D) ADOPTION OF MINUTES 4-18 1. Minutes of the Regular Open Council Meeting held March 13, 2012. 19 2. Minutes of the Special Open Council Meeting held March 15, 2012.

E) BUSINESS ARISING FROM THE MINUTES

F) ANNOUNCEMENTS FROM THE MAYOR

G) DELEGATIONS 20-65 1. Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, to present Community Health, the role of the Medical Health Officer and Local Government's involvement in Public Health. 66 2. Erin Willis, Sew Tuff Quilting Co., to present her request to Council for permission to place a sandwich board in the driveway of her property.

H) CORRESPONDENCE FOR INFORMATION ONLY 67-70 1. Bill Bourgeois with the Healthy Forests-Healthy Communities Initiative has provided information and suggestions to all AVICC members on the next phase of encouraging communities to become active in influencing the decisions on local forest lands by encouraging communities to build the structures to move to becoming influential on forest decisions. 71-77 2. Letters from various Local Governments to Premier Clark and Ministers of Finance and Community, Sport and Cultural Development regarding the expert panel review of business taxation and local government sources review. 78-88 3. March 2012 newsletter from Association of Vancouver Island and Coastal Communities (AVICC) regarding the upcoming 2012 AGM & Convention in Ucluelet BC.

I) CORRESPONDENCE REQUIRING ACTION 89 1. Letter from Adrienne Mason and Margaret Horsfield requesting that Council resolve to have the photographs known as the "Captain Cook Collection" be properly curated. 90 2. Letter from Kira Rogers, Tofino Food and Wine Festival, requesting Council to provide a Bylaw Enforcement Officer to assist with traffic control between 11:30am - 5:00pm on Saturday, June 2, 2012. 91-92 3. Email from Shannon Renault, Senior Policy Advisor, Building and Safety Standards Branch, Ministry of Energy and Mines and Ministry Responsible for Housing, inviting Council and senior staff to attend a consultation meeting on Proposals to Modernize the Building Regulatory

Page 1 of 175 District of Tofino Regular Council Agenda 2012-March-27 Page

I) CORRESPONDENCE REQUIRING ACTION System. 93-94 4. Letter from the Minister of Justice requesting input into the development of a strategic plan for policing in British Columbia. 95-98 5. Petition from David Floody to the Ministry of Transportation requesting that the province post "Share the Road" signs on the highway.

J) REPORTS

1. Staff Reports 99-102 a) Provincial Funding for Cycling Infrastructure (Report from Director of Parks and Recreation). THAT Council direct staff to write to the Province, thanking them for their funding through the Cycling Infrastructure Partnership Program, and encourage continued funding on an annual basis. 103-116 b) Radio Read Policy for Water Meters (Report from CAO). THAT Council approve the radio read policy as presented. 117-119 c) Water leak at 240 Neill Street (Report from Manager of Public Works and Building Inspection). THAT Council receives this report for information. 120-125 d) North Chesterman Parking (Report from Manager of Community Sustainability). THAT Council discuss the three options presented in this report. AND THAT Council direct staff to proceed with the appropriate Option. 126-129 e) MUP Phase 2-Change Work Order (Report from Manager of Community Sustainability). THAT Council approve the change work order for the relocation of the retaining wall. 130-134 f) Acknowledgement Response Letters Policy (Report from Deputy Clerk). THAT Council repeal resolution #116-07. 135-136 g) Annual General Meeting (Report from Deputy Clerk). THAT the Annual General Meeting for the District of Tofino be held on Tuesday, June 26, 2012 at 5:30PM in Council Chambers and that the regular Council meeting begin immediately following the AGM. 137-138 h) 2011 Municipal Election Update. (Report from Deputy Clerk) THAT Council receive for information.

2. Committee Reports 139-141 a) Minutes of the Light House Trail Committee meeting held March 14, 2012. RECOMMENDATIONS from Committee for Council endorsement: 1. Given their previous participation and demonstrated interest, the TLT Committee strongly recommends that Stephen Ashton and Andrew Waddell be appointed to the TLT Committee immediately. 2. It is recommended to council that there is need for regular maintenance of the TLT and the committee requests council recognize these O & M costs in the upcoming budget discussions. 3. Dedicated space for directional signage to the TLT be provided at 1) First St & Campbell St 2) First St and Arnett St, and 3) Tonquin Rd.

Page 2 of 175 District of Tofino Regular Council Agenda 2012-March-27 Page

3. Council Verbal Updates

K) BYLAWS 142-166 1. Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Rd) for first reading (Report from Manager of Community Sustainability). THAT Council give first reading to Bylaw No.1154 attached to this report as Appendix A “District of Tofino Zoning Map and Text Amendment Bylaw No. 1154, 2011 (amending Zoning Bylaw No. 770)”. 167-175 2. Council Procedure Bylaw Amendment No. 1165, 2012 for adoption (Report from Deputy Clerk). 1. THAT Council adopt Council Procedure Amendment Bylaw No. 1165, 2012. 2. THAT Council cancel the Committee of the Whole meetings scheduled for Monday, May 21, 2012, September 24, 2012 and December 24, 2012. 3. THAT Council reschedule the Committee of the meetings in July and August to the fourth Monday of the month.

L) NEW BUSINESS

M) 15 MINUTE QUESTION PERIOD

N) ADDITIONS TO OR DELETIONS FROM THE IN CAMERA AGENDA

O) ADOPTION OF IN CAMERA AGENDA MOTION: “That the In Camera agenda be adopted as circulated; that the In Camera meeting be closed to the public pursuant to Sections 90(1)(j) and 90(2)(b) of the Community Charter: (1) Adopt the minutes from the in-camera meetings held March 13, 2012. (2) Section 90(1)(j) Freedom of Information and Protection of Privacy. (3) Section 90(2)(b) Negotiations with Provincial &/or Federal Government.

P) RECESS

Q) RECONVENE FROM IN CAMERA MEETING

R) RELEASE OF CLOSED MEETING INFORMATION

S) ADJOURNMENT

Page 3 of 175 Agenda Item # D1.

MINUTES OF THE DISTRICT OF TOFINO REGULAR MEETING HELD IN THE COUNCIL CHAMBERS Tuesday, March 13, 2012 AT 9:00 AM

PRESENT: Mayor P. Schumk, Councillors Anderson, Baert, McMaster, Thicke, Thorogood Braden Smith, CAO, Michelle Martineau, Deputy Clerk, Nyla Attiana, Director of Financial Services, Sally Mole, Director of Parks and Recreation, Aaron Rodgers, Manager of Community Sustainability, Bob Schantz, Manager of Public Works and Building Inspection, Press, Public

ABSENT: Councillor Cameron

A) CALL MEETING TO ORDER

Mayor P. Schmunk called the meeting to order at 9:00 A.M.

B) ADDITIONS TO OR DELETIONS FROM THE AGENDA

1. Add Tofino Recreation Commission delegation to the agenda as item # G.2.

Resolution # 159/12 Moved by Councillors Baert / Thicke THAT Council add the Tofino Recreation Commission as a delegation under section G – Delegations. CARRIED

2. Budget meeting date for discussion under E - Business Arising.

Resolution # 160/12 Moved by Councillors Baert / McMaster THAT Council add the budget meeting date for discussion under section E – Business Arising from the Minutes. CARRIED

C) ADOPTION OF AGENDA

Resolution # 161/12 Moved by Councillors Thorogood / Anderson THAT the agenda be adopted as amended. CARRIED

D) ADOPTION OF MINUTES

1. Minutes of the Special Open Council Meeting held February 27, 2012 on the water distribution system for adoption.

Resolution # 162/12 Moved by Councillors Anderson/McMaster THAT Council adopt the minutes of the Special Open Council Meeting held February 27, 2012. CARRIED

2. Minutes of the Regular Open Council Meeting held February 28, 2012 for adoption.

Resolution # 163/12 Moved by Councillors Anderson / McMaster THAT Council adopt the minutes of the Regular Open Council Meeting held February 28, 2012. CARRIED

3. Minutes of the Town Hall meeting held February 29, 2012 for adoption.

Resolution # 164/12 Moved by Councillors Thicke / McMaster THAT Council adopt the minutes of the Town Hall meeting held February 29, 2012. CARRIED

E) BUSINESS ARISING FROM THE MINUTES

1. Councillor Thicke's notice of motion from the February 28, 2012 regular Council meeting in regards to the MRT and the agreement that the Province has with the District to be renewed prior to June 1, 2012.

Minutes of the Regular Open Council Meeting held March 13, 2012. Page 4 of 175 Agenda Item # D1.

MINUTES OF A REGULAR MEETING OF THE DISTRICT OF TOFINO COUNCIL HELD IN THE COUNCIL CHAMBERS Tuesday, 2012-March-13 AT 9:00 AM

Moved by Councillors Thicke / Thorogood THAT the District of Tofino intends that the MRT/AHRT tax monies will be used for marketing and management of Tourism Tofino and the development of a long-term sustainable Tourism Plan for the District.

Resolution # 165/12 Moved by Councillors Baert / Anderson THAT Council postpone discussion till after item J.1.d. (Additional Hotel Room Tax (AHRT) Business Plan) comes forward. CARRIED

2. Parking in-lieu in the parking plan from Committee of the Whole minutes of February 28, 2012.

Resolution # 166/12 Moved by Councillors Baert / Anderson THAT Council send that portion of the parking plan to the stakeholder groups to review and provide feedback. CARRIED

3. Budget Meeting date.

Resolution # 167/12 Moved by Councillors Baert / Anderson THAT the budget meeting date be changed to April 11, 2012 at 9:00am. CARRIED

F) ANNOUNCEMENTS FROM THE MAYOR

• The first Mayor’s breakfast organized by the Tofino-Long Beach Chamber of Commerce will be this Friday morning at the Weigh West. It will provide an opportunity for citizens to bring forth issues to the Mayor which he can then bring back to Council.

G) DELEGATIONS

1. Tony Bennett, Jennifer Spencer and Conor Mackenzie of West Coast Aquatic to present Council with the regional Coastal Strategy.

• Tony Bennett and Jennifer Spencer presented • A copy of their presentation is attached and forms part of these minutes • West Coast Aquatic has been around for approximately 20 years • Formerly known as the West Coast Aquatic Management Board o Revamped 3 years ago and changed name to West Coast Aquatic • Purpose was for locals to have more control over decision making and management of aquatic resources • Last 3 years have been working on a keystone project on developing a coastal management plan o Provided annual updates • Each year Tofino has contributed $6,000 towards that plan/project plus their portion of the $17,000 for the running of the West Coast Aquatic • Each have secured over $3,000,000 in funding to assist with the plan o $20 for every $1 invested by Local Government • Brought spatial plans that we are in the process of reviewing, the terms of reference, the goals and objectives • Asking that staff and Council review the documents and obtain approval of the draft strategy o Deadline for comment is April 30, 2012 – can come back and answer questions if needed • Been working on an integrated coastal plan for the last 3 years – overall goal is to create a coastal strategy • Developed various products – one of the products is a draft coastal strategy • A lot of the information gathered will be very useful for OCP review • Working on economic diversification plans with DFO and others • Creating spatial plans for the region • Created a marine atlas – will be distributed to the community • Requesting that the District comment on the technical package o Included are a variety of decision notes on how we are proceeding • Access to models so that we can see the outcomes of our activities over the long term • Have another year of work ahead of us – will be working on an economic strategy for diversification

Minutes of the Regular Open Council Meeting held March 13, 2012. Page 5 of 175 Agenda Item # D1.

MINUTES OF A REGULAR MEETING OF THE DISTRICT OF TOFINO COUNCIL HELD IN THE COUNCIL CHAMBERS Tuesday, 2012-March-13 AT 9:00 AM

• Would like to request a review from the District of Tofino and endorsement on the products • Originally thought that it would be a 3 year commitment but looks like it will be a 4 year commitment o Asking for a further $6,000 to finalize the plan • Council requested a follow up letter for the additional $6,000 to include in budget process o Request has gone through the ACRD • Will be a useful tool when considering economic development • Happy to meet with Council and staff to review products

Resolution # 168/12 Moved by Councillors Thorogood / McMaster THAT Council receive and commit to reviewing the strategy plan by the West Coast Aquatic and get back to them before April 30, 2012. CARRIED

2. Sarah Timberlake, Commissioner, Tofino Recreation Commission.

• Sarah Timberlake presented • A copy of her presentation is attached and forms part of these minutes • Alex Cutler is President, Tom Stere is Vice-President and Sabrina Donavan is Treasurer • Recreation Commission often appoints advisory committees for current projects, or projects that require ongoing monitoring • Couldn’t proceed without Council, staff and volunteer support • Master Plan is up for review – once complete it will come back to Council for adoption • Kids Access Fund assists kids to access recreation programs

H) CORRESPONDENCE FOR INFORMATION ONLY

1. Letter from the Mayor of the City of Port Alberni to the Minister of Finance regarding Business Taxation and Local Government Revenue Sources.

2. Letter from the Mayor of the City of Trail to Premier Clark regarding Business Taxation and Local Government Revenue Sources.

3. Letter from the Mayor of the City of Cranbrook to Premier Clark regarding Business Taxation and Local Government Revenue Sources.

4. Letter from the Mayor of the District of Kent to Premier Clark regarding Business Taxation and Local Government Revenue Sources.

5. Email from Peter Boulton providing Council with current and relevant updates on the smart meter issue.

6. Stats Canada March 2012 Community Outreach News with highlights from the 2011 Census.

7. UBCM Member Release notifying Council that they are now accepting applications for the Gas Tax General Strategic Priorities Fund and Innovations Fund programs.

Resolution # 169/12 Moved by Councillors Thicke / McMaster THAT Council receive a staff report on those possible projects at the next meeting. CARRIED

8. BC Community Forest Association notification to Council regarding the 2012 Conference and AGM Registration.

9. Memorandum from the Association of Vancouver Island and Coastal Communities (AVICC) advising Council of future AGM and Convention dates and call for expressions of interest to host future conventions.

10. The following requests from the RCMP to establish summer policing priorities and funding for additional summer policing ($10,000) and for the summer communication/media strategy ($1,749.60) are for Council information only and will be brought forward to the May 8, 2012 (or sooner if able to attend a special meeting) regular Council meeting where Cpl Waddell shall be a delegation before Council.

Minutes of the Regular Open Council Meeting held March 13, 2012. Page 6 of 175 Agenda Item # D1.

MINUTES OF A REGULAR MEETING OF THE DISTRICT OF TOFINO COUNCIL HELD IN THE COUNCIL CHAMBERS Tuesday, 2012-March-13 AT 9:00 AM

The correspondence for Council information was received by unanimous consent.

Councillor Baert left the meeting at 9:53am and returned at 9:59am.

I) CORRESPONDENCE: REQUIRING ACTION

Councillor Anderson declared a conflict of interest as this business is on the same property as his business. Councillor Anderson left the meeting at 9:55am.

1. Letter from Erin Willis, Sew Tuff Quilting Co. at the corner of Main Street and 4th Avenue, requesting Council's authorization to place a sandwich board in the driveway on her property.

Moved by Councillor McMaster / Mayor Schmunk THAT Council allow her to put in signage in the forecourt.

• A wholesale review of the bylaw between now and May 15, 2012 is highly impractical • In speaking with colleagues, a sign bylaw review is not something that can be done in 1 or 2 months • Staff would recommend that Council give staff direction on the specific areas or issues which they would like considered immediately • Council should recognize that a resolution of Council that is in contravention to the bylaw doesn’t hold weight – the bylaw takes precedence over the Council resolution. • Staff would recommend that Council would either repeal the bylaw or make a request to address a specific section of the bylaw which staff can amend and bring back to Council quickly • Should also consider how we enforce our bylaws – our policy currently is to enforce our bylaws primarily through complaints

Resolution # 170/12 Moved by Councillors Thicke / Baert THAT Council table the discussion pending a review of the sign bylaw. CARRIED

Resolution # 171/12 Moved by Mayor Schmunk / Councillor Baert THAT Council direct staff to bring forward options of different models of enforcement. CARRIED

Councillor Anderson returned to the meeting at 10:09AM.

2. Request from Crystal Easton requesting Council's authorization to close several streets during the Pacific Rim Whale festival parade on March 17, 2012.

Resolution # 172/12 Moved by Councillors Baert / Thicke THAT Council support. CARRIED

J) REPORTS

1. Staff Reports

a) Change of official emergency “Reception Center” location designation from Wickaninnish Community School to the Tofino Community Hall.

Resolution # 173/12 Moved by Councillors Thorogood / McMaster THAT Council amend the District of Tofino Emergency Plan to designate the Tofino Community Hall as the community emergency reception center. CARRIED

b) Tofino Housing Corporation.

Resolution #174/12 Moved by Councillors Baert / Anderson THAT whereas this Council is new to the Tofino Housing Corporation, that there are other interests regardless and while Tofino Housing is not on our current priorities list it is still identified as a priority that we move to postpone a decision on this recommendation until after a THC AGM for 2012. CARRIED

Minutes of the Regular Open Council Meeting held March 13, 2012. Page 7 of 175 Agenda Item # D1.

MINUTES OF A REGULAR MEETING OF THE DISTRICT OF TOFINO COUNCIL HELD IN THE COUNCIL CHAMBERS Tuesday, 2012-March-13 AT 9:00 AM

c) Pre Budget Expenditure, Bert Demeria Memorial Park.

Resolution # 175/12 Moved by Councillors Baert / Anderson THAT Council authorize staff to access up to $10,392 for Bert Demeria Memorial Park improvements prior to the 2012 budget being adopted subject to the presentation of the plan for Bert Demeria Park. DEFEATED

Resolution # 176/12 Moved by Councillors Anderson / McMaster THAT Council authorize staff to access up to $10,392 for Bert Demeria Memorial Park improvements prior to the 2012 budget being adopted. CARRIED

Resolution # 177/12 Moved by Councillor Thicke / Mayor Schmunk THAT Council take a 5 minute recess. CARRIED

The meeting recessed at 10:29am and then reconvened at 10:33am.

d) Additional Hotel Room Tax (AHRT) Business Plan.

• Council debated the motion put forth by Councillors Thicke and Thorogood that was postponed till discussion of Additional Hotel Room Tax (AHRT) Business Plan.

Resolution # 178/12 Moved by Councillors Thicke / Thorogood THAT Council table the motion until after the discussion of the AHRT. CARRIED

Resolution # 179/12 Moved by Councillors Anderson / McMaster THAT Council endorse the continuation of the AHRT for tourism marketing, programs and projects; AND THAT Council request ACRD to support; AND THAT Council endorse the draft Business Plan by Tourism Tofino. DEFEATED

Resolution # 180/12 Moved by Councillors McMaster / Thorogood THAT Council endorse the continuation of the AHRT for tourism marketing, programs and projects. CARRIED

Resolution # 181/12 Moved by Councillors Anderson / McMaster THAT Council request ACRD to support. CARRIED

Resolution # 182/12 Moved by Councillors Thicke / McMaster THAT Council accept the business plan of Tourism Tofino subject to the answering of the following questions: 1. The financial statement of 2007-2012 and going ahead the projected financial analysis for 2012-2014; 2. The measurable objectives of the plan; 3. The timelines for completion for the objectives; 4. The benefits to the community remembering that the residents of Tofino are a key stakeholder in the industry of tourism. DEFEATED

Resolution # 183/12 Moved by Councillors McMaster / Thorogood THAT Council reject the business plan until such time the following objectives are included: 1. The financial statement of 2007-2012 and going ahead the projected financial analysis for 2012-2014; 2. The measurable objectives of the plan; 3. The timelines for completion for the objectives; 4. The benefits to the community remembering that the residents of Tofino are a key stakeholder in the industry of tourism. DEFEATED

Resolution # 184/12 Moved by Councillors Thicke / Thorogood THAT the District of Tofino defers acceptance of the draft Tourism Tofino business plan subject to: 1. The financial statement of 2007-2012 and projected financial analysis for 2012-2014; 2. Measurable objectives with timelines for completion prior to the March 26, 2012

Minutes of the Regular Open Council Meeting held March 13, 2012. Page 8 of 175 Agenda Item # D1.

MINUTES OF A REGULAR MEETING OF THE DISTRICT OF TOFINO COUNCIL HELD IN THE COUNCIL CHAMBERS Tuesday, 2012-March-13 AT 9:00 AM

budget meeting of Council. DEFEATED

Resolution # 185/12 Moved by Mayor Schmunk / Councillor Baert THAT Council invite Tourism Tofino as a delegation to a Council meeting to present more detail as per the summary in the document on the budget and success measurement criteria. CARRIED

Moved by Councillors Baert / Anderson THAT Council approve the plan as presented by Tourism Tofino with the recommendation of an addition of the word “planning” in section 3, bullet 3, to read “all planning, promotional and marketing efforts”.

Resolution # 186/12 Moved by Councillors Anderson / McMaster THAT Council amend the motion by adding “and further comment be provided to Tourism Tofino regarding timelines for completion of objectives, budget and financial projections, and measurable objectives”. CARRIED

Resolution # 187/12 Moved by Councillors Baert / Anderson THAT Council approve the plan as presented by Tourism Tofino with the recommendation of an addition of the word “planning” in section 3, bullet 3, to read “all planning, promotional and marketing efforts” and further comment be provided to Tourism Tofino regarding timelines for completion of objectives, budget and financial projections, and measurable objectives. CARRIED

Councillor Baert left the meeting at 11:52am and returned at 12:04pm.

Resolution # 188/12 Moved by Councillors Anderson / McMaster THAT Council take a 10 minute recess. CARRIED

Resolution # 189/12 Moved by Councillors McMaster / Thorogood THAT Council authorize the meeting to go past noon. CARRIED

The meeting reconvened at 12:04pm.

• Council debated the motion tabled by Councillors Thicke and Thorogood (council should have made a motion to lift item from the table)

Resolution # 190/12 Moved by Councillors Thicke / Baert THAT the District of Tofino intends that the MRT/AHRT tax monies will be used for marketing and management of Tourism Tofino and the development of a long-term sustainable Tourism Plan for the District. DEFEATED

2. Committee Reports

a) Minutes of the Committee of the Whole meeting held February 28, 2012 including recommendations for Council endorsement.

Resolution # 191/12 Moved by Councillors Baert / McMaster THAT Council endorse Resolution CW 027-12 Moved by Councillor Baert / Mayor Schmunk that Council refer discussion of this to the budget process for further discussion. CARRIED

Resolution # 192/12 Moved by Councillors Anderson / McMaster THAT Council endorse Resolution CW 030-12 Moved by Councillors McMaster / Cameron that Council direct staff to review the applicability of seasonal water rates in comparison of our water and sewer rates with comparable municipalities in BC; and that staff review the levy versus the parcel tax. CARRIED

Resolution # 193/12 Moved by Councillors Anderson / Baert THAT Council endorse Resolution CW 032-12 Moved by Councillors Baert / Cameron that Council direct staff to provide a report by June 30, 2012 on rates for utilities. CARRIED

Minutes of the Regular Open Council Meeting held March 13, 2012. Page 9 of 175 Agenda Item # D1.

MINUTES OF A REGULAR MEETING OF THE DISTRICT OF TOFINO COUNCIL HELD IN THE COUNCIL CHAMBERS Tuesday, 2012-March-13 AT 9:00 AM

Resolution # 194/12 Moved by Councillors Anderson / Baert THAT Council endorse Resolution CW 036-12 Moved by Councillors Baert / Cameron that Council receive for information and discussion the following parking policy report, adopt the downtown parking policy as Appendix C with the exception of the goal to amend parking requirements for clarity and fairness and that we postpone a resolution on that section subject to further information and that Council authorize staff to move forward with actions in support of the parking policies. CARRIED

b) Minutes of the OCP Implementation Committee meetings held February 27, 2012 for Council information.

Minutes were received by unanimous consent

c) Minutes of the Tofino Recreation Commission held February 15, 2012 for Council information.

Minutes were received by unanimous consent.

3. Council Verbal Updates

Mayor Schmunk: • Attended West Coast meeting of the ACRD o Discussed the West Coast Multiplex Society – they did a presentation to the ACRD on where they are at, no outcome. Mayor Schmunk will provide an update to Council as it comes forward.

K) NEW BUSINESS

None.

L) 15 MINUTE QUESTION PERIOD

None.

M) ADDITIONS TO OR DELETIONS FROM THE IN CAMERA AGENDA

None.

N) ADOPTION OF IN CAMERA AGENDA

Resolution # 195/12 Moved by Councillors Anderson / Thicke THAT the In Camera agenda be adopted as circulated; and that the meeting be closed to the public pursuant to Sections 90(1)(g) of the Community Charter. CARRIED

The meeting went into in-camera at 12:12pm.

O) RECESS

None.

P) RECONVENE FROM IN CAMERA MEETING

The meeting reconvened at 2:00pm.

Q) RELEASE OF CLOSED MEETING INFORMATION

None.

R) ADJOURNMENT

Resolution # 196/12 Moved by Councillors Anderson / McMaster

Minutes of the Regular Open Council Meeting held March 13, 2012. Page 10 of 175 Agenda Item # D1.

MINUTES OF A REGULAR MEETING OF THE DISTRICT OF TOFINO COUNCIL HELD IN THE COUNCIL CHAMBERS Tuesday, 2012-March-13 AT 9:00 AM

THAT the meeting be adjourned at 2:10pm. CARRIED

CERTIFIED CORRECT:

Mayor Schmunk Braden Smith, CAO

Minutes of the Regular Open Council Meeting held March 13, 2012. Page 11 of 175 Minutes oftheRegular OpenCouncil Meetingheld March13, 2012. Who we are A forum for the coastal communities, individuals and bodies affected by aquatic resource management to participate more fully with governments in all aspects of the management of aquatic resources in the West Coast Vancouver Island area. District of Tofino Council March 13st, 2012

Organizational Structure of WCA

8 Government Appointees 8 Non-Government Appointees Agenda Item#D1. •2 from Nuu-chah-nulth •Tourism •2 from Federal Government jointly •Environment •2 from Provincial Government appoint •Aquaculture •2 from Local Government •Labour •Processing

Page 12 of175 16 Member Board •Commercial Harvesting •Recreational Harvesting •Decisions made by consensus •Aboriginal Harvesting •Guided by principles including Hishukish Ts’awalk and Iisaak

Staff Constituencies Executive Director, Administration, Marine Planning, Communities, government departments, tourism Ecological Science, Socio-Economic Science, 1. Engagement and Partnerships associations, environmental groups, commercial Communication, First Nations Outreach, Community fishers, food fishery, etc... Coordinators

Minutes oftheRegular OpenCouncil Meetingheld March13, 2012.

WCA has built approximately 60 partnerships and over 700 people contributed their thoughts and ideas through interviews, surveys, online submissions, workshops, forums, dialogue sessions and numerous events. We completed over 55 sector interviews, over 60 spatial knowledge interviews, and over 200 community interviews.

We are grateful for the involvement and support 2. Strategies and Assessment from everyone who has and will continue to participate in this Coastal Plan.

Coastal Strategy Action Plans + implementation

Agenda Item#D1. Page 13 of175

Minutes oftheRegular OpenCouncil Meetingheld March13, 2012. 3. Increasing Our Knowledge Marine Atlas

Marine Atlas

Agenda Item#D1. 4. Spatial plans Page 14 of175

DRAFT Minutes oftheRegular OpenCouncil Meetingheld March13, 2012. Area Designation Framework Future Development Scenarios

1. Ecologically Significant Areas (special features, representational features, restoration) 2. Cultural Management Areas 3. Tourism and Recreation Areas 4. Aquaculture Areas (shellfish, finfish, closed containment and multi-trophic technology) 5. Marine Transportation Routes 6. Community Development Areas 7. Industrial Use Areas 8. Fishing Areas 9. General Use and Stewardship

DRAFT

Identification of Ecologically Significant Areas Coastal Vulnerability Model (MARXAN Analysis – in process)

Agenda Item#D1. Page 15 of175

Clayoquot Sound

Minutes oftheRegular OpenCouncil Meetingheld March13, 2012. Water Quality Model

Scenario 1 Scenario 2 Scenario 3

5. Overview of results and plan for the coming year

Water Quality Index

Local governments have been a key partner in In the coming year we will continue to: our ability to produce results and have Z benefited from WCA’s work in tangible ways: Finalize a coastal strategy for the area Agenda Item#D1. ZFacilitate and coordinate the Barkley Alberni wild salmon pilot Zover thirty jobs created in west coast communities ZWork with DFO and communities to implement community Zover $3million raised economic mitigation funding related to the Pacific Salmon Treaty

Page 16 of175 Zensuring value for money by raising >$20 for every $1 of local agreement government contributions. ZWork with the Province, local governments, First Nations and Zcontributions to local events and community spirit stakeholders regarding an approach to float homes Zraising the profile of the ACRD area as an international leader ZContinue to develop spatial plans and related products in in aquatic use and management Barkley and Clayoquot Sounds Zproducing policy information and recommendations on key ZFinish an Atlas and develop plans for an on-line information issues affecting the area management system Zproducing tools, products, and services for use by local ZDevelop proposals and leverage further funding

government staff and directors now and in the future Minutes oftheRegular OpenCouncil Meetingheld March13, 2012.

Thank you! [email protected] [email protected]

Agenda Item#D1. Page 17 of175

Minutes oftheRegular OpenCouncil Meetingheld March13, 2012. The Commission also generates considerable revenue through fundraising Tofino Recreation Commission and receiving outside contributions. Our biggest annual fundraiser is Canada Day which typically raises $8,000 to $10,000. We endeavour to host a number of free, family events each year, including Halloween Howl, Easter Established by bylaw in 1959 to provide an advisory Egg Hunt and Breakfast with Santa. body to Council on all things related to parks and recreation within the District. Over the years, the Commission has been instrumental in launching a number The most recent version of this bylaw, (1996), of successful projects, from the establishment of Tonquin Park in the very delegates a number of different responsibilities, early days, breaking ground on the Multi Use Path, new playground including policy development, recommendations equipment on the Village Green to the new Tuff City Skatepark. regarding programs and park development and long term planning.

Our current big project is the Bicycle Skills Park. Similar to how the Tuff City Skate Park evolved, the Commission has established a Mountain Bike Subcommittee made up of Commission members, experienced mountain bikers, and interested youth. Fundraising is ongoing and to date we have raised over $35,000. Agenda Item#D1. Page 18 of175

This year we will also be starting our Master Plan Review and hope to have this before Council for adoption by the end of the year. We look forward to working with you through this process.

Agenda Item # D2.

MINUTES OF A SPECIAL MEETING OF THE DISTRICT OF TOFINO COUNCIL HELD IN THE COUNCIL CHAMBERS Thursday, March 15, 2012 at 3:00 P.M.

PRESENT: Mayor P. Schmunk Councillors A. Anderson, G. Cameron, D. McMaster, C. Thicke, R. Thorogood, D. Baert Braden Smith, CAO Michelle Martineau, Deputy Clerk Press, Public

ABSENT: Councillors

Mayor P. Schmunk called the meeting to order at 3:04 pm.

BUSINESS ARISING FROM THE MINUTES

1. Additional Hotel Room Tax (AHRT) Business Plan.

Resolution No. 197/12 Moved by Councillors Baert / Thicke THAT Council accept the AHRT plan for 2012-2014. CARRIED

ADJOURNMENT

Resolution No. 198/12 Moved by Councillors Anderson / Baert THAT the Council meeting be adjourned at 3:56pm. CARRIED

CERTIFIED CORRECT:

Mayor P. Schmunk Braden Smith, CAO

- 1 -

Minutes of the Special Open Council Meeting held March 15, 2012. Page 19 of 175 to present Community Health, the role of Medical Health Officer and Dr. Paul Hasselback, Medical Health Officer –

Central Vancouver Island, Paul Hasselback MD MSc FRCPC Medical Health Officer – Central Vancouver Island LHA # 70 March 27, 2012 Agenda Item # G1. Page 20 of 175

Agenda Item # G1.

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 21 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 22 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 23 of 175 to present Community Health, the role of the Medical Health Officer and to present Community Health, the role of Medical Health Officer and Dr. Paul Hasselback, Medical Health Officer

Live Birth

Stillbirth VIHA Preterm

Cesarean BC –

Central Vancouver Island, Teen Mother

Infant Death Alberni

Low Birth Weight

Elderly Gravida

0 50 100 150 200 250 300 Agenda Item # G1. Page 24 of 175 to present Community Health, the role of Medical Health Officer and Dr. Paul Hasselback, Medical Health Officer

Preschool Emotional Development Vulnerability

Preschool Social Development Vulnerabilty

Child Abuse VIHA

Children in Care –

Central Vancouver Island,

Children on Income Assistance BC

Children on IA Living with Single Parent

Non-Cannabis Juvenile Drug Offences Alberni

Teen pregnancy Agenda Item # G1.

Serious Juvenile Crime Rate

Page 25 of 175 0 10 20 30 40 50 60 to present Community Health, the role of Medical Health Officer and Dr. Paul Hasselback, Medical Health Officer

Cerebrovascular Disease/Stroke

Chronic Lung Disease VIHA Ischaemic Heart Disease

Lung Cancer Ladysmith Pneumonia and Influenza Arteries/Arterioles/Capillaries Qualicum Diabetes

End/Nut/Met Diseases Alberni

Motor Vehicle –

Nanaimo

Central Vancouver Island, Suicide

Respiratory Cowichan Cancer

Falls Lake Alcohol Related Deaths Cowichan Digestive System

Circulatory System

Medically Treatable Diseases Agenda Item # G1. Drug Induced Deaths

0 0.5 1 1.5 2 2.5 3 3.5 Page 26 of 175

Agenda Item # G1.

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 27 of 175 to present Community Health, the role of the Medical Health Officer and to present Community Health, the role of Medical Health Officer and Dr. Paul Hasselback, Medical Health Officer

Adults with Post-Seconday Education

Adults with High School Certificate

18 Year Olds who Graduated VIHA

Grade 10 English Exam Completion Rate –

Central Vancouver Island, Grade 4 & 7 Below Standard in BC Writing

Grade 4 & 7 Below Standard in Reading Alberni Preschool Communication Skills Vulnerability

Preschool Language Development Agenda Item # G1. Vulnerabililty

0 10 20 30 40 50 60 70 80 90 Page 28 of 175 to present Community Health, the role of Medical Health Officer and Dr. Paul Hasselback, Medical Health Officer

Divisions of Family Practice CEO –

Central Vancouver Island,

Communications Medical Health Integrated Health Planning and External Officers?? Relations

Community Community Public Health Primary health care integration engagement Agenda Item # G1.

Provincial government initiatives, UBCM and chapters, provincial Regional Hospital health services authority etc…. Boards Page 29 of 175 to present Community Health, the role of Medical Health Officer and Dr. Paul Hasselback, Medical Health Officer

 Public Health Act

 73 (2) A medical health officer must monitor the health of the population in the designated area and,

 (3) A medical health officer must advise, in an independent manner, authorities and local governments within the designated area ◦ (a) on public health issues, including health promotion and health protection, ◦ (b) on bylaws, policies and practices respecting those issues, and –

◦ (c) on any matter arising from the exercise of the medical health officer's powers or performance of his or her duties Central Vancouver Island, under this or any other enactment.

 2 different approaches ◦ Promotion of health

 Positive approaches, collaborative Agenda Item # G1. ◦ Protection from health hazards and impediments Page 30 of 175  Enforcement, regulatory, confrontational at times, to present Community Health, the role of Medical Health Officer and Dr. Paul Hasselback, Medical Health Officer

 Addressing health hazards and impediments  Provide needed information to health officers  Consider advice or information provided  Must designate a liaison and advise HA board –

Central Vancouver Island, (while in force, this section not yet agreed to on how to implement)  May request an MHO to act in respect of a health hazard Agenda Item # G1.

Page 31 of 175

to present Community Health, the role of Medical Health Officer and Dr. Paul Hasselback, Medical Health Officer

 “Medical consultant” on public health issues (backyard chickens, smoking reduction bylaws, tanning beds, pet control)  Support or linking to supports for addressing

– issues that impact the determinants of health such

Central Vancouver Island, as homelessness/housing, poverty, early childhood development  Supporting healthy built environment planning, growth strategy, OCP, neighbourhood planning

 Resource on linking to health sector Agenda Item # G1.  Emergency planning and response Page 32 of 175

to present Community Health, the role of Medical Health Officer and Dr. Paul Hasselback, Medical Health Officer

 Physician recruitment  Interacting with VIHA governance –

Central Vancouver Island, Agenda Item # G1. Page 33 of 175 to present Community Health, the role of Medical Health Officer and Dr. Paul Hasselback, Medical Health Officer

Paul Hasselback MD MSc FRCPC Medical Health Officer - Central Vancouver Island 3rd floor 6475 Metral Dr. –

Central Vancouver Island, Nanaimo, BC 250-755-7944 [email protected]

Agenda Item # G1. Page 34 of 175

Agenda Item # G1.

Local Health Area Profile Alberni (70)

Prepared by Planning and Community Engagement Vancouver Island Health Authority July 2011

An accompanying Interpretation Guide has been created to assist with the interpretation of indicators. The Interpretation Guide should be read with the profiles.

These profiles are not intended to be used for detailed planning or analysis. As they are updated on an annual basis, there may be more current data available. If you are intending to use these profiles for health planning purposes, or if you have questions or notice a discrepancy, please contact Julia McFarlane ([email protected]).

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 35 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Table of Contents

1 Key Highlights ...... 1 2 Geography ...... 4 2.1 Location Description ...... 4 2.2 Transportation ...... 4 3 Demographics ...... 5 4 Social Determinants of Health and Wellbeing ...... 8 4.1 Economic Wellbeing ...... 8 4.2 Education ...... 9 4.3 Housing ...... 10 4.4 Social Support ...... 11 4.5 Healthy Development (Child and Youth)...... 12 4.6 Child Health ...... 13 4.7 Crime ...... 14 5 Health Status ...... 15 5.1 Birth Statistics ...... 15 5.2 Mortality Statistics ...... 15 5.3 Chronic Disease Prevalence ...... 16 5.4 Life Expectancy at Birth ...... 16 6 Health Service Utilization...... 17 6.1 Hospital Admissions ...... 17 6.2 Emergency Visits by Alberni Residents, 2010 ...... 23 6.3 Home and Community Care ...... 25

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 36 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

1 Key Highlights Demographics • The population age of Alberni is expected to be similar to VIHA by 2015 and 2020 and older than BC. • As of 2010, Alberni represents 4.1% of the VIHA population of 759,200.1 • As of 2006, 16.2% of Alberni residents identify as Aboriginal2 compared to 5.8% for VIHA and 4.8% for BC (Statistics Canada, Census 2006). • The total Alberni population is expected to hold relatively stable through to 2030 at about 31,000, while the population 75+ is expected to increase 81% by 2030 to almost 4,400.

Economic Wellbeing • Alberni has a substantially higher percentage of population receiving income assistance and employment insurance than BC and VIHA. • The unemployment rate in Alberni (6.7%) is higher than BC (5.1%) and VIHA (4.8%). • There are fewer low income seniors in Alberni (7.7%) than BC (14.7%).

Education • More kindergarteners in Alberni rated as vulnerable for language and communication skills than those in BC and VIHA. • Significantly more Alberni grade 4 and 7 students scored below standard in writing (34.9%) than students in BC (18.7%) or VIHA (23.3%). • Significantly fewer adults in Alberni had attained post‐secondary education (49.9%) than in BC (62.8%) or VIHA (61.7%).

Housing • Significantly more dwellings in Alberni were rated as being in need of major repairs (12.1%) than in BC (7.4%) or VIHA (7.2%). • There was a greater prevalence of older dwellings in Alberni (12.4%) than in BC (7.9%) or VIHA (10.2%). • The gross major monthly payment and average gross rent in Alberni were lower than those in BC or VIHA.

Social Support • There were more male lone‐parent families in Alberni (7.5%) than in BC (5.2%) or VIHA (6.3%). • There were more individuals living in a common‐law relationship in Alberni (11.3%) than in BC (8.4%) or VIHA (10.1%). • There were more lone‐parent families in Alberni (32.0%) than in BC (25.7%) or VIHA (29.9%).

Healthy Development • Overall, Alberni scored poorly on indicators of child and youth healthy development. • The serious juvenile crime rate per 1,000 for Alberni (8.8) was higher than BC (4.2) and VIHA (2.9). • There were significantly more children in care per 1,000 in Alberni (29.9) than in BC (9.4) or VIHA (13.0). • There were significantly more cases of child abuse per 1,000 in Alberni (18.1) than BC (7.0) and VIHA (10.9). • There were significantly more teen pregnancies in Alberni (58.5 per 1,000) than in BC (27.6 per 1,000) or VIHA (31.5 per 1,000).

1 PEOPLE 35 2 Refers to those persons who self identified with at least one Aboriginal group (North American Indian, Métis or Inuit, and/or those who reported being a Treaty Indian or a Registered Indian, as defined by the Indian Act of Canada, and/or those who reported they were members of an Indian band or First Nation).

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 37 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

Child Health • Alberni had a significantly higher rate of infant mortality (10.7 per 1,000) than BC (3.9 per1,000) or VIHA (5.0 per 1,000) • Alberni had more hospitalizations for injury and poisoning (7.9 per 1,000) than BC (4.8 per 1,000) or VIHA (6.0 per 1,000). • There was a higher rate of maternal smoking in Alberni (16.6%) than in BC (10.6%).

Crime • The serious crime rate in Alberni (16.1 per 1,000) was higher than that of BC (13.5 per 1,000) or VIHA (6.5 per 1,000). • The motor vehicle theft rate in Alberni (5.4 per 1,000) was higher than that of VIHA (2.4 per 1,000). • Alberni had more non‐cannabis drug offences (261.1 per 100,000) than VIHA (127.3 per 100,000). • There were fewer illicit drug deaths in Alberni (5.2 per 100,000) than in BC (6.2 per 100,000) or VIHA (6.8 per 100,000).

Birth Statistics • Alberni had the highest rates of infant death in VIHA; the rate was 120% higher than the VIHA average. • Alberni had the highest rate of stillbirths in VIHA; the rate was 85% higher than the VIHA average. • Alberni had the third highest rate of teen mothers and live births in VIHA.

Mortality Statistics • Overall Alberni’s SMR values were higher than VIHA’s. • Alberni had the second highest SMR values in VIHA for alcohol related deaths, falls‐related deaths, motor vehicle deaths, suicide, and deaths resulting from diabetes, ischaemic heart disease, and chronic lung disease.

Chronic Disease Prevalence • Alberni had the highest rate of rheumatoid arthritis in VIHA. • Alberni had the second highest rate of diabetes in VIHA.

Hospital Admissions • Of the 6,409 cases for Alberni residents in 2009/10: o 42% were day cases, while 58% were inpatient cases; o 44% were surgical cases, while 56% were medical cases; o Vaginal delivery with no other intervention was responsible for the most inpatient cases (183); o Lens extraction/insertion, typically for cataracts, was responsible for the most day cases (386). • Of the 27,912 inpatient days for Alberni residents in 2009/10: o 24.9% of patient days were for an alternate level of care (ALC); o Reasons for hospitalization not contained within the MCC classifications were responsible for the most patient days (4248 or 15%); and • The ambulatory care sensitive conditions (ACSC) rate for Alberni residents has been over 4% of cases for the reporting period. It has also been above VIHA as a whole for five out of eight reporting periods; and • The percentage of alternate level of care days (ALC) has been above with VIHA as a whole since 2005/06.

Emergency Visits by Alberni Residents • Of the 24,138 visits to emergency services by Alberni residents in 2009/10: o 86% were at West Coast General Hospital; and o 22% were people aged 60 years and older.

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 38 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

• More visits occurred on Saturdays and Sundays than on other days for Alberni residents, and they had a higher proportion of visits on Saturdays and fewer on Mondays compared to VIHA as a whole. • The proportion of Alberni residents less than 50 years old receiving emergency services was higher than VIHA as a whole. • Compared to VIHA as a whole, Alberni residents made far more visits to emergency services per population.

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 39 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

2 Ge ography 2.1 Location Description • Alberni Local Health Area is located in VIHA’s Central Island Health Service Delivery Area (HSDA). • Alberni is at the northwest corner of the Central HSDA. It covers 6,904 square kilometers, and the communities of Port Alberni, Tofino and Ucluelet. It borders on six other LHAs: Vancouver Island West, Campbell River, Courtenay, Qualicum, Nanaimo and Lake Cowichan.

2.2 Transportation • Alberni is situated along Highway 4. Port Alberni is approximately one hour from Nanaimo; Tofino is approximately three and a half hours from Nanaimo. • There are more than 5 bus routes in the city of Port Alberni, as well as a handyDART service. There is also a daily bus service between Tofino, Ucluelet, Port Alberni and the major Island hubs.

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 40 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

3 Demographics3 Highlights: • The population age of Alberni is expected to be similar to VIHA by 2015 and 2020 and older than BC. • As of 2010, Alberni represents 4.1% of the VIHA population of 759,200. • As of 2006, 16.2% of Alberni residents identify as Aboriginal4 compared to 5.8% for VIHA and 4.8% for BC (Statistics Canada, Census 2006). • The total Alberni population is expected to hold relatively stable through to 2030 at about 31,000, while the population 75+ is expected to increase 81% by 2030 to almost 4,400.

Alberni Population Change 35,000 31,086 0.3% 31,166 30,000 25,000 20,000 15,000 Population 10,000 5,000 0 1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 2022 2024 2026 2028 2030

Alberni Population Alberni Projected Population

Alberni Population Seniors Growth 5,000 4,337 4,500 4,000 Actual Projected 81% 3,500 3,000 2,395 2,500 2,000 Population 1,500 82% 1,258 1,000 691 500 0 1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 2022 2024 2026 2028 2030 Alberni Population 85+ Alberni Population 75+

3 Source: BC Statistics, PEOPLE 35, unless otherwise specified. 4 Refers to those persons who self identified with at least one Aboriginal group (North American Indian, Métis or Inuit, and/or those who reported being a Treaty Indian or a Registered Indian, as defined by the Indian Act of Canada, and/or those who reported they were members of an Indian band or First Nation).

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 41 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

Average Age

2010 2015 2020 50

40 44.2 43.3 43.7 44.5 41.6 43.2 40.8 41.2 42.1 30 20 10 0 Alberni VIHA BC

Alberni’s 2010 population profile is very similar to VIHA as a whole; however, it has: • A slightly higher percentage of people under 19 years of age; • A slightly lower percentage of people aged 20‐29; and • A slightly lower percentage of people aged 75+. Proportion of 2010 Population by 5-Year Age Groups Compared to VIHA and BC

Alberni 15% VIHA

10%

5% Proportion of Population

0% <1 1-4 5-9 90+ 10-14 15-19 20-24 25-29 30-34 35-39 40-44 45-49 50-54 55-59 60-64 65-69 70-74 75-79 80-84 85-89

Age Groups

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 42 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

Alberni’s 2015 population profile is still similar to VIHA as a whole; however, it has: • A higher percentage of people aged 5‐19; • A slightly lower percentage of people aged 20‐34; and • A similar percentage of people 75+. Proportion of 2015 Population by 5-Year Age Groups Compared to VIHA and BC

15% Alberni VIHA

BC 10%

5% Proportion of Population

0% <1 1-4 5-9 90+ 10-14 15-19 20-24 25-29 30-34 35-39 40-44 45-49 50-54 55-59 60-64 65-69 70-74 75-79 80-84 85-89

Age Groups

Alberni’s 2020 population profile is still similar to VIHA as a whole; however, it has: • A higher percentage of people aged 5‐19; • A lower percentage of people aged 35‐49; and • A similar percentage of people 75+.

Proportion of 2020 Population by 5-Year Age Groups Compared to VIHA and BC

Alberni

15% VIHA BC

10%

5% Proportion of Population

0% <1 1-4 5-9 90+ 10-14 15-19 20-24 25-29 30-34 35-39 40-44 45-49 50-54 55-59 60-64 65-69 70-74 75-79 80-84 85-89

Age Groups

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 43 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

4 Social Determinants of Health and Wellbeing 4.1 Economic Wellbeing Highlights: • Alberni has a substantially higher percentage of population receiving income assistance and employment insurance than BC and VIHA. • The unemployment rate in Alberni (6.7%) is higher than BC (5.1%) and VIHA (4.8%). • There are fewer low income seniors in Alberni (7.7%) than BC (14.7%).

Median Family Income Female Lone‐Parent Family Income Couple Economic Family Income Low Income Families Income Assistance Employment Insurance Low Income Seniors Labour Force Participation Rate Unemployment Rate Highest Income Families Lowest Income Families

‐65 ‐45 ‐25 ‐5 15 35 55 75 95 115 135

% variation from VIHA Rate % variation from BC Rate

Indicator Definition Alberni BC VIHA Median Family Income Median family income from all sources in 2005 $57,090 $65,787 $64,231 Female Lone‐Parent Average family income of female lone‐parent $33,077 $43,491 $40,843 Family Income economic families in 2005 Couple Economic Family Average family income of couple economic families $70,085 $86,574 $81,992 Income in 2005 Low Income Families Percent of families below the Statistics Canada Low 10.0 13.3 9.3 Income Cut‐off Point before tax in 2005 Income Assistance (IA) Percent of population aged 0 to 64 receiving income 10.2 4.5 5.4 assistance from provincial program Employment Insurance Percent of population 19 to 64 on Employment 5.3 3.0 2.9 Insurance Low Income Seniors Percent of persons 65 years of age and over that were below the Statistics Canada Low Income Cut‐off 7.7 14.7 8.6 Point before tax Labour Force Percent of population aged 25 and over that are 60.5 65.6 62.6 Participation Rate participating in the labour force Unemployment Rate Percent of population aged 25 and over that are 6.7 5.1 4.8 unemployed Highest Income Families Percent of economic families who earned >$80,000 28.2 38.1 35.6 Lowest Income Families Percent of economic families who earned <$20,000 7.9 8.0 7.0 Source: BC Statistics Agency (2006 Census)

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 44 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

4.2 Education Highlights: • More kindergarteners in Alberni rated as vulnerable for language and communication skills than those in BC and VIHA. • Significantly more Alberni grade 4 and 7 students scored below standard in writing (34.9%) than students in BC (18.7%) or VIHA (23.3%). • Significantly fewer adults in Alberni had attained post‐secondary education (49.9%) than in BC (62.8%) or VIHA (61.7%).

Preschool Language Development Vulnerability

Preschool Communication Skills Vulnerability

Grade 4 & 7 Below Standard in Reading

Grade 4 & 7 Below Standard in Writing

Grade 10 English Exam Completion Rate

18 Year Olds who Graduated

Adults with High School Certificate

Adults with Post‐Secondary Education

‐40 ‐20 0 20 40 60 80 100

% variation from VIHA Rate % variation from BC Rate

Indicator Definition Alberni BC VIHA Percent of kindergarten children rated as vulnerable for Preschool Language language and cognitive development (problems in 15.4 10.0 9.8 Development Vulnerability2 reading, writing and numeracy) Preschool Communication Percent of kindergarten children rated as vulnerable in 13.9 10.0 10.7 Skills Vulnerability2 communication and general knowledge skills Grade 4 & 7 Below Standard Percent of students scoring below standards on 26.6 20.5 21.6 in Reading1 standardized test Grade 4 & 7 Below Standard Percent of students scoring below standards on 34.9 18.7 23.3 in Writing1 standardized test Grade 10 English Exam Percent of students who did write or pass Grade 10 70.0 86.9 84.2 Completion Rate1 provincial English exam 18 Year Olds who Percent of 18 year olds who did graduate high school 57.5 70.2 64.9 Graduated1 Adults with High School Percent of population aged 25 to 54 with high school 79.9 88.9 88.6 Certificate1 certificate or equivalent Percent of population aged 25 to 54 with post‐ secondary education (apprenticeship or trades Adults with Post‐Secondary certificate or diploma, college, CEGEP or other non‐ 49.9 62.8 61.7 Education1 university certificate or diploma, or university certificate, diploma or degree 1BC Statistics Agency (2006 Census), 2Human Early Learning Partnership (2008‐2009)

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 45 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

4.3 Housing Highlights: • Significantly more dwellings in Alberni were rated as being in need of major repairs (12.1%) than in BC (7.4%) or VIHA (7.2%). • There was a greater prevalence of older dwellings in Alberni (12.4%) than in BC (7.9%) or VIHA (10.2%). • The gross major monthly payment and average gross rent in Alberni were lower than those in BC or VIHA.

Multiple‐family Households

Crowded Households

Older Housing

Dwelling Needing Major Repairs

Home Ownership Costs

Gross Major Monthly Payment ($)

Housing Rental Costs

Average Gross Rent ($)

‐40 ‐30 ‐20 ‐100 10203040506070

% variation from VIHA Rate % variation from BC Rate

Indicator Definition Alberni BC VIHA Multiple‐family Percent of private households with multiple families 1.6 2.5 1.3 Households Crowded Households Percent of private households with 6 or more persons 2.3 3.1 1.6 Older Housing Percent of dwellings built prior to 1946 12.4 7.9 10.2 Dwelling Needing Major Percent of dwellings rated as needing major repairs by 12.1 7.4 7.2 Repairs renter or owner Percent of home owners spending more than 30% of Home Ownership Costs 14.1 22.7 19.5 income on housing Gross Major Monthly Average gross major monthly payment of owner‐ $714 $1,059 $926 Payment ($) occupied private non‐farm, non‐reserve dwellings Percent of renters spending more than 30% of income Housing Rental Costs 39.2 43.4 44.5 on rent Average gross rent of tenant‐occupied private non‐ Average Gross Rent ($) $592 $828 $769 farm, non‐reserve dwellings Source: BC Statistics Agency (2006 Census)

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 46 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

4.4 Social Support Highlights: • There were more male lone‐parent families in Alberni (7.5%) than in BC (5.2%) or VIHA (6.3%). • There were more individuals living in a common‐law relationship in Alberni (11.3%) than in BC (8.4%) or VIHA (10.1%). • There were more lone‐parent families in Alberni (32.0%) than in BC (25.7%) or VIHA (29.9%).

Seniors Living Alone Adults Living Alone Male Lone‐parent Families Female Lone‐parent Families Lone‐parent Families Widowed Separated or Divorced Common‐law Married Singles

‐20 ‐100 1020304050

% variation from VIHA Rate % variation from BC Rate

Indicator Definition Alberni BC VIHA Percent of persons aged 65 and over that are not in census Seniors Living Alone 28.5 27.3 29.2 families and are living alone Percent of persons in private households that are not in Adults Living Alone 12.2 11.4 13.3 census families and are living alone Male Lone‐parent Percent of census families in private households that are 7.5 5.2 6.3 Families male lone‐parent families Female Lone‐parent Percent of census families in private households that are 24.5 20.5 23.6 Families female lone‐parent families Percent of census families in private households that are Lone‐parent Families 32.0 25.7 29.9 lone‐parent families Widowed Percent of population aged 15 and over that are widowed 6.1 5.5 6.4 Separated or Percent of population aged 15 and over that are legally 13.2 11.6 13.9 Divorced married but are separated, or are divorced Percent of population aged 15 and over that are in a Common‐law 11.3 8.4 10.1 common‐law relationship Percent of population aged 15 and over that are legally Married 48.8 50.8 49.3 married (not separated) Percent of population aged 15 and over that have never Singles 31.8 32.1 30.3 legally married Source: BC Statistics Agency (2006 Census)

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 47 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

4.5 Healthy Development (Child and Youth) Highlights: • Overall, Alberni scored poorly on indicators of child and youth healthy development. • The serious juvenile crime rate per 1,000 for Alberni (8.8) was higher than BC (4.2) and VIHA (2.9). • There were significantly more children in care per 1,000 in Alberni (29.9) than in BC (9.4) or VIHA (13.0). • There were significantly more cases of child abuse per 1,000 in Alberni (18.1) than BC (7.0) and VIHA (10.9). • There were significantly more teen pregnancies in Alberni (58.5 per 1,000) than in BC (27.6 per 1,000) or VIHA (31.5 per 1,000).

Serious Juvenile Crime Rate

Teen Pregnancy

Non‐Cannabis Juvenile Drug Offences

Children on IA Living with Single Parent

Children on Income Assistance

Children in Care

Child Abuse

Preschool Social Development Vulnerability

Preschool Emotional Development Vulnerability

‐150 ‐50 50 150 250 % variation from VIHA Rate % variation from BC Rate

Indicator Definition Alberni BC VIHA Juvenile crime rate per 1,000 population aged 12 to 17 Serious Juvenile Crime Rate1 (B&E, crimes with weapons and assaults with serious 8.8 4.2 2.9 injury) Teen pregnancy1 Teen pregnancies per 1,000 women aged 15 to 19 years 58.5 27.6 31.5 Non‐Cannabis Juvenile Drug Charges per 100,000 population aged 12 to 17 years 13.1 52.4 27.1 Offences1 Children on IA Living with Percent of children less than 19 years of age receiving 8.4 3.2 3.9 Single Parent1 income assistance and living with a single parent Children on Income Percent of children less than 19 years of age receiving 11.3 4.0 5.0 Assistance1 income assistance Children in Care1 Children in care per 1,000 children aged 0 to 18 years 29.9 9.4 13.0 Reported child abuse cases per 1,000 children aged 0 to Child Abuse1 18.1 7.0 10.9 18 years Percent of kindergarten children rated as having Preschool Social problems forming friendships, accepting rules and 11.4 10.0 11.9 Development Vulnerability2 showing respect for adults Percent of kindergarten children rated as having Preschool Emotional problems with aggressive behaviour, impulsivity, 12.9 10.0 11.4 Development Vulnerability2 disobedience and inattentiveness 1BC Statistics Agency (2006 Census); Statistics Canada, Canadian Centre for Justice Statistics 2BC Vital Statistics Agency, Ministry of Health, BC Statistics Agency 3Ministry of Social Development, BC Statistics Agency (2006 Census), 5Ministry of Children and Family Development, BC Statistics Agency 5Human Early Learning Partnership (2008‐2009)

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 48 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

4.6 Child Health Highlights: • Alberni had a significantly higher rate of infant mortality (10.7 per 1,000) than BC (3.9 per1,000) or VIHA (5.0 per 1,000) • Alberni had more hospitalizations for injury and poisoning (7.9 per 1,000) than BC (4.8 per 1,000) or VIHA (6.0 per 1,000). • There was a higher rate of maternal smoking in Alberni (16.6%) than in BC (10.6%).

Injury and Poisoning Hospitalizations

Respiratory Diseases Hospitalizations

Preschool Physical Development Vulnerability

Maternal Smoking

Infant Mortality

Preterm Births

Low Birth Weight

‐50 0 50 100 150 200

% variation from VIHA Rate % variation from BC Rate

Indicator Definition Alberni BC VIHA Injury and Poisoning Hospitalization rate per 1,000 children aged 0 to 14 7.9 4.8 6.0 Hospitalizations1 Respiratory Diseases Hospitalization rate per 1,000 children aged 0 to 14 10.5 9.0 10.5 Hospitalizations1 Preschool Physical Percent of kindergarten children rated as having problems Development with fine and gross motor skills, daily preparedness for 9.0 10.0 10.9 Vulnerability2 school, washroom skills, and handedness Percent of pregnant women who reported smoking at any Maternal Smoking4 16.6 10.6 15.5 time during their current pregnancy Infant Mortality3 Deaths of children under 1 year of age per 1,000 live births 10.7 3.9 5.0 Newborns with a gestational age < 37 weeks per 1,000 live Preterm Births 3 96.4 75.6 79.5 births Low Birth Weight3 Births weighing less than 2,500 grams per 1,000 live births 51.2 55.8 51.8 1BC Statistics Agency (2006 Census); Ministry of Health, 2Human Early Learning Partnership (2008‐2009), 3BC Vital Statistics (2005‐2009), 4BC Perinatal Health Program (2003/2004‐2007/2008)

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 49 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

4.7 Crime Highlights: • The serious crime rate in Alberni (16.1 per 1,000) was higher than that of BC (13.5 per 1,000) or VIHA (6.5 per 1,000). • The motor vehicle theft rate in Alberni (5.4 per 1,000) was higher than that of VIHA (2.4 per 1,000). • Alberni had more non‐cannabis drug offences (261.1 per 100,000) than VIHA (127.3 per 100,000). • There were fewer illicit drug deaths in Alberni (5.2 per 100,000) than in BC (6.2 per 100,000) or VIHA (6.8 per 100,000).

Illicit Drug Deaths

Alcohol Sales Per Capita

Non‐Cannabis Drug Offences

Crime Activity to Police Ratio

Motor Vehicle Theft Rate

Serious Juvenile Crime Rate

Serious Crime Rate

‐50 ‐25 0 25 50 75 100 125 150 175 200 225

% variation from VIHA Rate % variation from BC Rate

Indicator Definition Alberni BC VIHA Illicit Drug Deaths1 Deaths per 100,000 population aged 19 to 64 5.2 6.2 6.8 Litres of alcohol sold per resident population aged Alcohol Sales Per Capita2 187.0 112.0 133.0 19 and older Non‐cannabis drug offences per 100,000 Non‐Cannabis Drug Offences 3 261.1 253.8 127.3 population Crime Activity to Police Ratio3 Number of serious crimes per police officer 9.8 9.4 8.9 Motor Vehicle Theft Rate3 Motor vehicle theft rate per 1,000 population 5.4 6.1 2.4 Juvenile crime rate per 1,000 population aged 12 Serious Juvenile Crime Rate3 to 17 (B&E, crimes with weapons and assaults 8.8 4.2 2.9 with serious injury) Total violent and property crime rate per 1,000 Serious Crime Rate3 16.1 13.5 6.5 population Source: 1BC Statistics Agency (Avg 2005‐2007), 2BC Statistics Agency (2008), 3BC Statistics Agency (Avg 2004‐2006)

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 50 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

5 He alth Status 5.1 Birth Statistics Highlights: • Alberni had the highest rates of infant death in VIHA; the rate was 120% higher than the VIHA average. • Alberni had the highest rate of stillbirths in VIHA; the rate was 85% higher than the VIHA average. • Alberni had the third highest rate of teen mothers and live births in VIHA. Rank in Birth Rates Alberni VIHA % Difference BC % Difference VIHA Elderly Gravida 131.47 196.49 ‐33% 12 223.14 ‐41% Low Birth Weight 51.16 51.84 ‐1% 7 55.77 ‐8% Infant Death 10.71 4.87 120% 1 3.96 171% Teen Mother 94.59 46.74 102% 3 33.29 184% Cesarean 273.65 306.78 ‐11% 8 305.64 ‐10% Preterm 96.37 79.49 21% 3 75.61 27% Stillbirth 14.65 7.91 85% 1 7.89 86% Live Birth 10.77 8.48 27% 3 9.95 8% Sour ce: BC Vital Statistics Annual Report, 2009 (Avg. 2005‐2009) 5.2 Mortality Statistics Highlights: • Overall Alberni’s SMR values were higher than VIHA’s. • Alberni had the second highest SMR values in VIHA for deaths related to alcohol, falls, motor vehicles, and suicides, and deaths resulting from diabetes, ischaemic heart disease, and chronic lung disease. VIHA SMR % Rank in Indicator SMR Value PYLLI Value Difference VIHA Drug Induced Deaths 0.90 0.75 20% 9 0.95 Medically Treatable Diseases 0.96 1.26 ‐24% 7 0.74 Circulatory System 1.11 0.99 12% 5 1.48 Digestive System 1.18 1.01 17% 4 1.65 Alcohol Related Deaths 2.19 1.65 33% 2 2.65 Falls 1.44 1.18 22% 2 0.99 Cancer 1.20 1.04 15% 4 1.19 Respiratory 0.99 0.90 11% 4 1.10 Suicide 1.85 1.18 57% 3 1.77 Motor Vehicle 2.14 0.91 136% 2 2.15 End/Nut/Met Diseases 1.74 0.98 77% 3 2.02 Diabetes 1.65 0.97 71% 2 1.49 Arteries/Arterioles/Capillaries 0.99 1.04 ‐5% 9 0.45 Pneumonia and Influenza 0.76 0.78 ‐3% 8 1.28 Lung Cancer 1.34 1.04 29% 6 1.40 Ischaemic Heart Disease 1.22 0.95 29% 2 1.43 Chronic Lung Disease 1.26 0.97 29% 2 1.06 Cerebrovascular 1.02 0.98 4% 6 1.87 Disease/Stroke Total Deaths 1.22 1.01 21% 2 1.56 Source: BC Vital Statistics Annual Report, 2009 (Avg. 2005‐2009)

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 51 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

5.3 Chronic Disease Prevalence5 Highlights: • Alberni had the highest rate of rheumatoid arthritis in VIHA. • Alberni had the second highest rate of diabetes in VIHA. Alberni VIHA BC Chronic Conditions, 2007/08 # of % of VIHA # of % of # of % of Patients Pop Rank Patients Pop Patients Pop Cerebrovascular disease 455 1.4% 9 11,018 1.5% 56,899 1.3% Congestive Heart Failure 596 1.8% 11 14,531 1.9% 81,554 1.9% Chronic Kidney Disease 463 1.4% 6 10,701 1.4% 52,177 1.2% Chronic Obstructive Pulmonary 828 2.6% 6 17,379 2.3% 92,198 2.1% Disease Depression/Anxiety 7,666 23.7% 5 178,220 23.8% 955,407 21.8% Dementia 320 1.0% 9 10,034 1.3% 44,420 1.0% Diabetes 2,348 7.3% 2 47,136 6.3% 283,086 6.5% Hypertension 6,192 19.2% 7 144,225 19.2% 754,332 17.2% Ischaemic Heart Disease 1,076 3.3% 10 26,640 3.6% 141,334 3.2% Osteoarthritis 3,068 9.5% 5 67,350 9.0% 334,350 7.6% Rheumatoid Arthritis 564 1.7% 1 8,485 1.1% 43,239 1.0% Source: BC Ministry of Health Services Primary Health Care Chronic Disease Registries, 2007/08

5.4 Life Expectancy at Birth

Life Expectancy of Alberni Residents Compared to VIHA and BC 1987‐1991 to 2005‐2009

VIHA BC Alberni

80 (Years)

78 Expectancy 76 Life

74 1987‐1991 1992‐1996 1997‐2001 2002‐2006 2005‐2009

5 This reflects the lifetime prevalence of these diseases in 2007/08, not the 2007/08 prevalence. If an Alberni resident has had one of these diseases in their life it will appear in this data.

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 52 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

6 Health Service Utilization 6.1 Hospital Admissions6 Highlights: • Of the 6,409 cases for Alberni residents in 2009/10: o 42% were day cases, while 58% were inpatient cases; o 44% were surgical cases, while 56% were medical cases; o Vaginal delivery with no other intervention was responsible for the most inpatient cases (183); o Lens extraction/insertion, typically for cataracts, was responsible for the most day cases (386). • Of the 27,912 inpatient days for Alberni residents in 2009/10: o 24.9% of patient days were for an alternate level of care (ALC); o Reasons for hospitalization not contained within the MCC classifications were responsible for the most patient days (4,248 or 15%); and • The ambulatory care sensitive conditions (ACSC) rate for Alberni residents has been over 4% of cases for the reporting period. It has also been above VIHA as a whole for five out of eight reporting periods; and • The percentage of alternate level of care days (ALC) has been above with VIHA as a whole since 2005/06.

Total Hospital Cases and Days for Alberni Residents 2008/09 Day Cases Inpatient Cases Inpatient Days % Days ALC Inpatient RIW Total Cases Medical 921 2,663 21,309 30.8% 3,174 3,584 Surgical 1,754 1,071 6,603 6.1% 1,953 2,825 Total 2,675 3,734 27,912 24.9% 5,127 6,409

Acute Care Utilization Rate per 1,000 Population

2006/07 2007/08 2008/09 VIHA Average (159.78)

300 250 200 Population

150 100 1,000 50 per 0

BC Cases River West

Island Sooke

Islands Alberni

Saanich Victoria

Nanaimo Qualicum Cowichan Cowichan Ladysmith

Courtenay North Gulf Island

Lake Campbell Greater Vancouver

Source: Quantum Analyzer Vancouver

6 Source: 2009/10 Discharge Abstract Database, unless otherwise specified.

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 53 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

Medical Acute Care Utilization Rate per 1,000 Population 2006/07 2007/08 160 140 120 100 Population 80 1,000

per 40

Cases 0

BC River

Island Island Sooke

Islands Alberni

Saanich Victoria

Nanaimo Qualicum Cowichan Cowichan Ladysmith

Courtenay West North Gulf Lake Campbell Greater Vancouver Vancouver Source: Quantum Analyzer

Surgical Acute Care Utilization Rate per 1,000 Population

2006/07 2007/08 2008/09 VIHA Average (73.57) 100

60 Population

40 1,000

per 20

Cases BC River

Island Island Sooke

Islands Alberni

Saanich Victoria

Nanaimo Qualicum Cowichan Cowichan Ladysmith

Courtenay West North Gulf Lake Campbell Greater Vancouver Vancouver Source: Quantum Analyzer

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 54 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

Maternity Acute Care Utilization Rate per 1,000 Population 2006/07 2007/08 2008/09 VIHA Average (12.03) 25 20 15 Population 10 1,000

5 per 0

BC Cases River

Island Island Sooke

Islands Alberni

Saanich Victoria

Nanaimo Qualicum Cowichan Cowichan Ladysmith

Courtenay West North Gulf Lake Campbell

Source: QuantumGreater Analyzer Vancouver Vancouver Psychiatry Acute Care Utilization Rate per 1,000 Population 2006/07 2007/08 2008/09 VIHA Average (5.16) 12 10 8 6 Population

4 1,000

per 0

BC River

Cases Island Island Sooke

Islands Alberni

Saanich Victoria

Nanaimo Qualicum Cowichan Cowichan Ladysmith

Courtenay West North Gulf Lake Campbell Greater Vancouver Vancouver Source: Quantum Analyzer

Top 10 Inpatient Cases for Alberni Residents by Case Mix Group ALC Top 10 Inpatient Case Mix Groups Cases Days RIW Days Vaginal Delivery, No Other Intervention 183 377 0 90 Normal Newborn, Singleton Vaginal Delivery 176 286 0 24 Antepartum Disorder treated Medically 100 269 0 39 Convalescence 89 2546 1542 275 Arrhythmia without Cardiac Catheter 69 280 2 50 Chronic Obstructive Pulmonary Disease 67 681 221 93 Non‐severe Enteritis 64 224 0 35 Symptom/Sign of Digestive System 63 265 0 36 Viral/Unspecified Pneumonia 62 360 3 59 Normal Newborn Multiple/Caesarean Delivery 59 172 0 14

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 55 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

Top 10 Day Cases by Alberni Residents by Case Mix Groups Top 10 Day Case Mix Groups Cases Lens Extraction/Insertion 386 Esophagitis/Gastritis/Miscellaneous Digestive Disease 162 Minor Lower Gastrointestinal Intervention 153 Dilation & Curettage/Other Minor Intervention on Uterus 93 Disease of Oral Cavity/Salivary Gland/Jaw 90 Symptom/Sign of Digestive System 88 Closed Knee Intervention except Fixation without Infection 71 Diagnosis Not Generally Hospitalized 71 Follow‐Up Treatment/Examination 68 Minor Intervention on Upper Urinary Tract, External/Per Orifice Approach 67

Total Cases and Days by Major Clinical Category Major Clinical Categories Cases Days ALC Days Diseases and Disorders of the Digestive System 1151 2367 133 Diseases and Disorders of the Circulatory System 534 2728 550 Pregnancy & Childbirth 474 1152 0 Diseases and Disorders of the Eye 451 18 0 Diseases and Disorders of the Musculoskeletal System & 405 934 9 Connective Tissue Significant Trauma, Injury, Poisoning & Toxic Effects of 404 1533 229 Drugs Diseases and Disorders of the Kidney, Urinary Tract & 375 1236 310 Male Reproductive System Diseases and Disorders of the Female Reproductive 354 450 0 Newborns & Neonates with conditions originating in the 346 1304 5 perinatal period Diseases and Disorders of the Ear, Nose Mouth & Throat 288 439 127 Other reasons for hospitalization 282 4248 1976 Diseases and Disorders of the Respiratory System 254 2264 363 Mental Diseases and Disorders 253 4124 2013 Diseases and Disorders of the Nervous System 190 1732 590 Diseases and Disorders of the Hepatobiliary System & 188 1137 64 Pancreas Diseases and Disorders of the Skin, Subcutaneous Tissue & 183 869 382 Breast Diseases and Disorders of the Endocrine System, Nutrition, 86 407 77 Metobolism Diseases and Disorders of the Blood & Lymphatic System 72 486 0 Multisystemic of Unspecified Site Infections 38 463 133 Diseases and Disorders of the Nervous System <5 14 0 Burns <5 <5 0 Total 63307 279108 6961

7 Total has been rounded to the nearest 5 8 Total has been rounded to the nearest 5

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 56 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

Ambulatory Care Sensitive Conditions (ACSC) Case Rate

ACSC Case Rate

Alberni Residents VIHA Average 6.0% 5.0% 4.0% 3.0% 2.0% 1.0% 0.0%

Source: IDEAS, VIHA. Only includes VIHA facilities.

Alternate Level of Care (ALC) for Alberni Residents

Alternate Level of Care Days Sum of Acute/Rehab Days Sum of ALC Days % of Days ALC, Alberni % of Days ALC, VIHA 40,000 40%

35,000 35%

30,000 30%

25,000 25% Days

20,000 20% ALC Days of

15,000 15% %

10,000 10%

5,000 5%

0 0%

Source: Quantum Analyzer, Discharge Abstract Database

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 57 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

Where Alberni Residents Receive Hospital Care Alberni Resident Hospital Cases at Hospital

Other VIHA Hospitals 5% Hospitals Outside VIHA 4%

Nanaimo Regional General Hospital West Coast General 21% Remote Hospital 56%

Royal Jubilee Hospital 6%

Tofino General Remote Hospital Victoria General 4% Hospital 4%

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 58 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

6.2 Emergency Visits by Alberni Residents, 20109

Highlights: • Of the 24,138 visits to emergency services by Alberni residents in 2009/10: o 86% were at West Coast General Hospital; and o 22% were people aged 60 years and older. • More visits occurred on Saturdays and Sundays than on other days for Alberni residents, and they had a higher proportion of visits on Saturdays and fewer on Mondays compared to VIHA as a whole. • The proportion of Alberni residents less than 50 years old receiving emergency services was higher than VIHA as a whole. • Compared to VIHA as a whole, Alberni residents made far more visits to emergency services per population.

Emergency Visits by Alberni and VIHA Residents by CTAS Level Alberni Residents' Emergency Visits VIHA Residents' Emergency Visits by CTAS by CTAS Level 1 Level 1 Level 3 Level 4 Level 2 0% Level 2 0% 2% 1% Unknown 14% 1% Level 5 24% 0%

Level 5 Unknown 2% 96% Level 3 36% Level 4 24% Source: FirstNET, only includes VIHA facilities Source: FirstNET, only includes VIHA facilities that record CTAS (RJH, VGH, NRGH, CDH, CRDGH, that record CTAS (RJH, VGH, NRGH, CDH, CRDGH, and SPH) and SPH) Where Alberni Residents go for Emergency Alberni Emergency Visits by VIHA Facility

Tofino General Hospital 10% Nanaimo Regional General Hospital 2% Victoria General West Coast Hospital General Hospital 1% 86% Royal Jubilee Other Hospital 1% 0% Source: VIHA IDEAS

9 This does not include data from St. Joseph’s General Hospital in Courtenay.

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 59 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

Emergency Visits by Alberni Residents by Day of the Week Alberni Emergency Department Visits by Day of the Week 4,000 3,500 3,687 3,620 3,488 3,495 3,000 3,302 3,319 3,227 2,500 2,000 1,500 1,000 500 0 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

Source: VIHA IDEAS

Emergency Department Visits by Day of the Week

Alberni Residents VIHA Residents 16%

15%

14%

13%

12% Sunday Monday Tuesday Wednesday Thursday Friday Saturday

Source: VIHA IDEAS Emergency Visits by Alberni and VIHA Residents by Age Group of Patient Alberni Emergency Department VIHA Emergency Department Visits by Age Group Visits by Age Group 80+ 0‐9 80+ 0‐9 70‐79 5% 11% 10% 7% 13% 70‐79 10‐19 60‐69 9% 10% 10% 10‐19 11% 60‐69 11% 20‐29 50‐59 13% 13% 20‐29 15% 50‐59 30‐39 13% 40‐49 40‐49 11% 30‐39 13% 12% 13% Source: VIHA IDEAS Source: VIHA IDEAS

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 60 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

Emergency Department Visits by Age Group per 1,000 population

Alberni VIHA Alberni Average VIHA Average

1200

1000 1083 982 800 979 Population 889

600 757 719 718 704 1,000

595

400 567 per

377

200 353 326 303 285 Visits 269 245 257 0 0‐910‐19 20‐29 30‐39 40‐49 50‐59 60‐69 70‐79 80+ Age Source: VIHA IDEAS; PEOPLE 35 6.3 Home and Community Care10

Residential Care

Residential Care Clients and Days per Client

Clients < 75 Clients 75‐84 Clients 85+ Days per Client < 75 Days per Client 75‐84 Days per Client 85 + 160 280

140 270 145 144 120 132 260 127

100 116 114 250 Client 104

100

80 92 per 86

Clients 240 60 Days 230 54 51

40 50 46 45 20 220

0 210 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009

10 Source: All data from Quantum Analyser. Includes only public facilities and services.

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 61 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

Residential Care Days per Client by Region

Alberni VIHA BC

260 250 240

Days 230 220 210 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009

Assisted Living

Assisted Living Clients and Days per Client

Clients < 75 Clients 75‐84 Clients 85+ Days per Client < 75 Days per Client 75‐84 Days per Client 85 + 35 370 350 30 33 330 25 310 290 20 Client

21 270 per

Clients 15 250 Days

10 13 230

10 210 5 6

5 190 0 0 0 0 0 0 2 1 2 0 170 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 Note: Assisted Living data began to be collected in this LHA in 2006/07

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 62 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

Assisted Living Days per Client by Region

Alberni VIHA BC

350 300 250 200

Days 150 100 50 0 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009

Home Support

Home Support Clients and Hours per Client

Clients < 75 Clients 75‐84 Clients 85+ Hours per Client < 75 Hours per Client 75‐84 Hours per Client 85+ 160 350

140 300 139

120 135 250 100 111

200 Client

103 96 93 93 92

80 89 per

Clients 150 75 74

60 69 Hours 63

58 100 40

20 50

0 0 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 63 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

Home Support Hours per Client by Region

Alberni VIHA BC

270 260 250 240 Hours 230 220 210 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009

Professional Service Visits (Includes nursing, physiotherapy, occupational therapy, nutrition, quick response team)

Professional Service Clients and Visits per Client Clients < 75 Clients 75‐84 Clients 85+ Visits per Client < 75 Visits per Client 75‐84 Visits per Client 85 + 500 30

450 25 400 435 412 392

350 390 380 20 300 Client

250 15 per

Clients 200 10 Visits 150 170 164 162 100 160 136 5 118 96 50 105 71 61 0 0 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 64 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G1.

Local Health Area Profile – Alberni (70)

Professional Service Visits per Client by Region

Alberni VIHA BC

Visits 11

6 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009

Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, Page 65 of 175 to present Community Health, the role of the Medical Health Officer and Agenda Item # G2.

Dear Council Members,

My name is Erin Willis. I opened Sew Tuff Quilting Co. at the corner of Main St. and 4th Ave. (451 Main Street) in May of 2011. I am writing you today to ask if you would grant me permission to place a sandwich board in the driveway on my property.

When I decided to take the retail space at 451 Main I was very much aware that it was considered a difficult location and that many business before had failed there. I took the chance with this space for a number of reasons; a) It was one of the only available retail locations that had the square footage I needed to have a class room space that was not way out of my budget b) Although having the tourist traffic helps, I am not strictly a tourist based business c) Quilters can be quite fanatic about their craft and like to “Shop Hop”, so they’ve often found me online before coming to town, and d) I had become friends with Ellie Karas, the owner of Knits by the Sea, whose location gets more foot traffic and she had agreed to help promote my business. Overall I believe I can make this business work at this location, nonetheless I need to do whatever I can in my power to continue to work with the challenges this location brings and that is where a little help from council would be much appreciated.

I am hoping to be able to put a cute easel or sandwich board in my driveway that announces my location (my space is fairly elevated from the sidewalk and I find people often walk by without looking up to see the permanent sign in front) and also the location of Jupiter Juice Bar, the business directly behind me. I spend a fair amount of time in the summer re-directing people there (it wouldn’t be such a time commitment except I own a miniature Pig and a long conversation about him often ensues with tourists that have no interest in any of my product). I have spoken to the Al Anderson about me putting a sign directing his customers to the yellow building and he is okay with it as long as I go about it through legal means.

I am aware that Nick from Tofino Traveller’s Guesthouse has been successful with a similar petition to see the sign bylaw relaxed. I have spoken with Aaron Rodgers and Gord Johns about how to go about getting some flexibility for my unique situation and believe that the Chamber is in the process of lobbying council to see the sign bylaw re-written. I know that other business owners would like to see the bylaw re-written and have been told by Gord that Nick and I are the only one’s who have approached the Chamber directly. I was excited to hear that Nick got the outcome he did at a recent meeting. I am hoping for the same outcome.

I am a new member of the community and believe what I have brought to the town is both a positive and needed addition. I am confident that granting this request will significantly help my small business and I appreciate your time and consideration.

Kindest Regards, Erin Willis Owner/Operator Sew Tuff Quilting Co.

Erin Willis, Sew Tuff Quilting Co., to present her request to Council for Page 66 of 175 permission to place a sandwich board in the driveway of her property. Agenda Item # H1.

HEALTHY FORESTS-HEALTHY COMMUNITIES: A CONVERSATION ON BC FORESTS

2011 ACTIVITIES SUMMARY REPORT

W.W. (Bill) Bourgeois, PhD, RPF HFHC Coordinator January 2012

EXECUTIVE SUMMARY

BC Crown lands represent 94% of the Province. The public expects the Provincial Government to manage these lands in the public’s best interest (i.e., management will be done in such a manner as to protect social, cultural and economic values over the long term and provide the BC residents with expected products and services). The demands can be summarized in the overall objective of achieving healthy and resilient communities (Aboriginal and non-Aboriginal), which depend on conservation and use of healthy forests. This is commonly reflected in the practice of Sustainable Forest Management (SFM). Concerns began in 2009 regarding the future of BC forest lands by groups with a wide range of perspectives. This generated the Healthy Forests-Healthy Communities initiative (HFHC).

The HFHC was initiated in January 2011 as a non-partisan, volunteer supported initiative to provide an opportunity for communities and concerned citizens to inform decision-makers of their views and concerns regarding management of BC forests. Over 150 volunteers across BC contributed to delivery of the HFHC through providing expert opinions based on experience and science and community views arising from local experiences. Twenty-seven (27) Background Briefs were provided by experts in various fields of forest lands management as information for use by participants in the 20 Community Dialogue Sessions held across all regions of the Province.

The results of the input from experts, communities and concerned citizens included:

. A forest lands vision to guide legislation, regulation, policies, practices and plans . A framework brief for use in evaluating BC forest lands management . Twelve (12) key challenges arising from the expert opinion Background Briefs . Six (6) priority community issues arising from the Dialogue Sessions regarding the management of local-regional forest lands . A number of suggested actions by decision-makers to address the priority issues

Healthy Forests-Healthy Communities: A conversation on BC forests Web: http://bcforestconversation.com Email: [email protected]

Bill Bourgeois with the Healthy Forests-Healthy Communities Initiative Page 67 of 175 has provided information and suggestions to all AVICC members on the Agenda Item # H1.

The 2011 HFHC activities generated six (6) conclusions:

1) The concern over the future of BC forest lands is shared by a wide range of BC residents (professional foresters and biologists, academics, First Nations, youth and communities), including a move away from a short-term forest industry economic focus to a long-term stewardship focus while addressing current economic challenges 2) There is a need for a Government approved vision for BC forest lands to guide legislation, regulation, policies and practices 3) Experts in the fields of forest management are of the view more needs to be done regarding forest management to achieve the draft BC forest lands vision and deliver on the needs of communities over the long-term 4) The concerns of communities are consistent throughout the Province with key issues related to communities needs 5) Decision-makers and communities are confronted with a number of challenges due to the current and foreseeable future provincial economic situation, thereby necessitating innovation and transformative change in the long-term management of BC forest lands 6) More specific suggested actions are required to give guidance to decision-makers

Recommendations are:

1) Political parties engage in dialogue with communities and concerned citizens regarding community and family long-term needs 2) Government review the legislation, regulation and policies to be consistent with the focus on long-term forest lands stewardship 3) Government adopt the requirement for a forest lands vision to guide legislation, regulation and policy 4) Decision-makers adopt the key messages and challenges identified though the HFHC 5) Decision-makers establish opportunities to bring together people to generate innovative ideas to address issues and challenges 6) Communities identify initiatives to assist in providing clarity regarding what is needed from local-regional forest lands and mechanisms to become more involved in forest management decisions 7) Professional associations and academia consider development of a program to provide assistance to communities

A 2012 activities plan is presented to build on the results from 2011.

Healthy Forests-Healthy Communities: A conversation on BC forests Web: http://bcforestconversation.com Email: [email protected]

Bill Bourgeois with the Healthy Forests-Healthy Communities Initiative Page 68 of 175 has provided information and suggestions to all AVICC members on the Agenda Item # H1.

INITIAL COMMUNITY ACTIONS

March 2012

PROBLEM

During the 2011 Healthy Forests-Healthy Communities: A conversation on BC forests (HFHC) dialogue sessions, a common theme evolved that “Communities want more influence on decisions regarding management of local forests.” Achieving this overall objective will require communities to establish respected consultative structures within the community to act as a primary source of community views on forest management decisions relative to local-regional forest lands.

SUGGESTIONS

Communities will have varying local situations, relationships, etc and may find different ways of achieving the overall objective. The following are presented as ideas-suggestions for consideration by community organizations, local government(s) and concerned citizens:

• Forest Lands Vision A vision, with associated goals to measure performance, for the local-regional forest lands is essential and must be developed to guide forest operations and land use decisions, identify barriers and knowledge gaps, etc. It sets the stage for forest lands decisions. Without a clearly defined vision and goals that the majority of the community residents accept as reflective of local community needs, the community input will:

o Result in inefficiency in achieving acceptable community needs o Send a message to decision-makers there is no general agreement so they can ignore the advice o Create a situation where “trade-offs” are not understood or not considered • Community Forestry Advisory Group/Committee Community residents are clearly concerned about their local-regional forests, albeit frequently focused on issues other than forestry. Forestry and forest management is not simple and requires knowledge, both professional and community. An efficient way to bring the forestry issues to all community residents is to establish a group or committee that:

o Builds knowledge about their forest lands and addresses issues in an informed manner o Communicates efficiently and effectively with local government, decision-makers and community residents o Creates a draft forest lands vision and goals for review by local community members, First Nations, Ministry of Forests, Lands and Natural Resource Operations (MFLNRO), the forest industry and other local stakeholders Communities need a means of bringing issues to the forefront, providing an opportunity to share their views as community input to decision-makers. An Advisory Group or Committee is one mechanism to do so. This Group or Committee can be a formal instrument of local

1 Healthy Forests-Healthy Communities: A conversation on BC forests Web: http://bcforestconversation.com Email: [email protected]

Bill Bourgeois with the Healthy Forests-Healthy Communities Initiative Page 69 of 175 has provided information and suggestions to all AVICC members on the Agenda Item # H1.

government or advisory to the MFLNRO District office. Regardless of the model, it does need to be respected by local government, MFLNRO and the forest industry. • Community Capacity Building Mechanism Communities, providing advice on forest lands issues and decisions, need to be informed about forestry, the forest sector, the state of local-regional forests, forest management and forest certification. Although there has been significant resources spent on this issue over the last few decades, a gap in knowledge was identified frequently during the 2011 HFHC Community Dialogue Sessions. There are a number of organizations (e.g., Government, forest industry, professional associations, forest extension organizations, academics) with the mandates to provide information on forestry. However, the funding allocated to this activity has been limited over the recent years and expected to continue through the near future. This suggests a new model is needed involving collaboration between these organizations and encouraging participation of academics and professionals. Partnership support, non-financial and financial, from forest dependent communities along with Government and the forest industry should be encouraged to deliver on the community capacity needs. • Provincial forest lands issues Communities currently have the opportunity to influence action in a number of local forest lands issues. However, these can be enhanced by changes to Provincial legislation, regulation and/or policies. Communities are best equipped to identify the priorities in these areas, once informed through advice from forest professionals. Communities should encourage these changes by bringing forward priorities and lobbying for UBCM AGM resolutions and following-up regarding assurance Government will take the necessary action(s).

Visit the HFHC website for examples of actual actions taken by BC communities.

2 Healthy Forests-Healthy Communities: A conversation on BC forests Web: http://bcforestconversation.com Email: [email protected]

Bill Bourgeois with the Healthy Forests-Healthy Communities Initiative Page 70 of 175 has provided information and suggestions to all AVICC members on the Agenda Item # H2.

Letters from various Local Governments to Premier Clark and Ministers of Page 71 of 175 Finance and Community, Sport and Cultural Development regarding the Agenda Item # H2.

Letters from various Local Governments to Premier Clark and Ministers of Page 72 of 175 Finance and Community, Sport and Cultural Development regarding the Agenda Item # H2.

Letters from various Local Governments to Premier Clark and Ministers of Page 73 of 175 Finance and Community, Sport and Cultural Development regarding the Agenda Item # H2.

Letters from various Local Governments to Premier Clark and Ministers of Page 74 of 175 Finance and Community, Sport and Cultural Development regarding the Agenda Item # H2.

File: 1.4.1.1

March 07, 2012

The Honourable Christy Clark Premier of British Columbia PO Box 9041, Stn, Prov. Govt. Victoria, B.C. V8V 1X4

Dear Premier Clark:

Re: Expert Panel Review of Business Taxation and Local Government Revenue Sources Review

At the Regular Meeting of Council held on March 05, 2012, Mayor and Council of the District of Kitimat discussed the Expert Panel Review of Business Taxation and made the following resolution:

“THAT a letter be sent to the BC Premier, with copies to the Minister Responsible for Community, Sport and Cultural Development, our local MLA, and UBCM Member Municipalities, which indicates the District of Kitimat’s objection to the composition of the “Expert Panel” in that there are no panel representatives from local government in municipalities.”

Our Council respectfully requests that consideration be given to including local government elected member and staff representation on the Expert Panel assembled.

If you have any questions, please feel free to contact me at (250) 632-8900.

Sincerely,

Joanne Monaghan Mayor

CC: I. Chong, Minister Responsible for Community, Sport and Cultural Development R. Austin, MLA – Skeena UBCM Member Municipalities

Letters from various Local Governments to Premier Clark and Ministers of Page 75 of 175 Finance and Community, Sport and Cultural Development regarding the Agenda Item # H2.

E4L4€LJa

Email: mayor @rossland.ca

March 8, 2012

The Honorable Ida Chong Minister of Community, Sport and Cultural Development P.O. Box 9056, STN PROV GOVT Victoria, B.C. V8W 9E2

Dear Hon Minister Chong:

Re: Local Government Revenue Sources Review

We applaud you for undertaking to review the municipal and regional district revenues, property taxation and the grants to local governments. We believe that this review is timely and expedient in order to make local government revenue sources stable and competitive to attract businesses andjobs to our communities. Our Council and staff will work collaboratively on the Revenue Sources Review

We strongly suggest that during the review process several hearings across the Province be undertaken to gather input from local governments and other interested and affected parties.

We hope to receive a favorable response to our request.

Yours truly,_

Greg Granstrom Mayor

Premier Christy Clark c. Hon. Kevin Falcon, Minister of Finance All local governments in BC

1899 Columbia Avenue. Box 1179. Rossland. BC VOG1YO • Phone 250.362.7396 • Fax 250.362.5451 • www.rossland.ca

Letters from various Local Governments to Premier Clark and Ministers of Page 76 of 175 Finance and Community, Sport and Cultural Development regarding the Agenda Item # H2.

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Email: mayor @rossland.ca

March 8, 2012

The Honourable Kevin Falcon Minister of Finance P.O. Box 9417, STN PROV GOVT Victoria, B.C. V8W 9V1

Dear Hon Minister Falcon:

Re: Expert Panel Review of Business Taxation

We applaud you for appointing an expert Panel to provide analysis and recommendations on the impact of local government property taxation on businesses. We believe that the Province and other local governments should get an independent view of the impact of local government taxation on the economy of the Province.

We strongly suggest that the Independent Panel conduct several hearings across the Province to gather input from local governments and other interested and affected parties.

We hope to receive a favorable response to our request.

Yours truly,

Mayor

Premier Christy Clark c. Hon. Ida Chong, Minister of Community, Sport and Cultural Development All local governments in BC

1899 Columbia Avenue. Box 1179. Rossland. BC VOG1Y0 • Phone 250.362.7396 • Fax 250.362.5451 • www.rossland.ca

Letters from various Local Governments to Premier Clark and Ministers of Page 77 of 175 Finance and Community, Sport and Cultural Development regarding the Agenda Item # H3.

Association of Vancouver Island and Coastal Communities

2012 AGM & Convention Newsletter

Number 31 - March 2012 MESSAGE FROM THE PRESIDENT

INDEX: Soon we will get together for our Annual General Meeting Program Overview – Page 1 & Convention in the tranquil community of Ucluelet whose Workshops & Presentations – Page 2 motto is “Living on the Edge.” Social & Networking – Page 3 Resolutions – Page 4 As always, a wide variety of resolution topics of interest to Nominations & Elections – Pages 5-9 island and coastal community local governments will be Logistics – Page 10 debated. In addition to the regular business of the AGM, a number of presentations and workshops on topical issues have been scheduled throughout the three days including PROGRAM IN BRIEF two pre-conference tours for Friday morning. We are pleased to have Dr. Kate Moran, Director of NEPTUNE Friday, April 13, 2012 Canada as our keynote speaker Friday afternoon and 10:30 am Pre-Conference Study Tours Richard Bullock, Chair of the Agricultural Land Commission 2:00 pm Official Opening, Keynote Sunday morning. Address, Provincial Representatives Addresses, Staff has been working closely with the local organizing committee to ensure you have a AGM & Presentations full range of activities, providing an opportunity to talk to, learn from and relax with your 5:30 pm Welcome Reception fellow delegates. Saturday, April 14, 2012 Thank you to our sponsors. Without their support, we would not be able to provide 7:00 am Deluxe Continental delegates with the same value added Convention experience. Breakfast 8:30 am Elections, UBCM President’s On behalf of the AVICC Executive, we look forward to seeing you in Ucleulet. Address, Resolutions & Presentations President Joe Stanhope Chair of the Nanaimo Regional District Noon Delegates Luncheon 1:15 pm Concurrent Workshop KEYNOTE SPEAKER - Dr. Kate Moran Sessions Dr. Moran will present NEPTUNE Canada, an 800 6:00 pm Reception, Dinner & km long, regional cabled ocean network that spans Entertainment the northern Juan de Fuca tectonic plate offshore Sunday, April 15, 2012 Vancouver Island. She will describe this technically advanced system, which provides continuous power 7:00 am Hot Breakfast and high bandwidth for enabling the collection of 8:30 am Elections, Presentations, real-time physical, chemical, geological, and biological Resolutions & Late oceanographic data at resolutions relevant for furthering Resolutions, Closing our understanding of the dynamics of the earth-ocean Session, Installation of New system. Examples of applications of NEPTUNE data will Executive & Grand Prize be highlighted, including understanding fish and marine Award mammals, monitoring the venting of seafloor methane Noon Adjournment hydrate, studying life in extreme environments, and understanding earthquakes and tsunamis. The most recent version of the program and Dr. Kate Moran joined NEPTUNE Canada as Director in September 2011. NEPTUNE detailed session descriptions are available on Canada is the world’s first regional-scale cabled observatory network, located off the www.AVICC.ca west coast of Vancouver Island. Dr. Moran was previously Assistant Director in the White House Office of Science and Technology Policy in Washington, DC.

PLEASE BRING YOUR REUSABLE COFFEE CUP AND WATER BOTTLE!

March 2012 newsletter from Association of Vancouver Island and Coastal Page 78 of 175 Communities (AVICC) regarding the upcoming 2012 AGM & Convention Agenda Item # H3.

Association of Vancouver Island and Coastal Communities

2012 AGM & Convention Newsletter PROGRAM HIGHLIGHTS

THANK YOU! A draft of the detailed program is available on www.AVICC.ca and has been included in the Annual Report and Resolutions Book. The final program will be included in the To Our Sponsors and Tradeshow Supplementary Materials Package that delegates receive when they register onsite. Exhibitors • FortisBC Energy Inc. PRESENTATIONS AND WORKSHOPS • University of Victoria • BC Hydro FRIDAY AFTERNOON • Association of Mineral Exploration BC & Mining Association of BC • Keynote Address - Dr. Kate Moran, Director of NEPTUNE Canada • BC Lottery Corporation • The Honourable Ida Chong, Minister of Community, Sport and Cultural Development • Vancouver Island University • Municipal Insurance Association • Island Corridor Foundation Update • ICBC • Alberni-Clayoquot Regional District SATURDAY MORNING • Private Forest Landowners, • Island Corridor Foundation Rail Corridor Land-Use Planning Clinic Timberwest and Islands Timberland • Shaw Communications • Green Jobs, Affordable Housing, and Energy Conservation Presentation • BC Ferry Services Inc. • UBCM President Heath Slee, Director, East Kootenay RD • Lorena P.D. Staples Law Corporation • Biomaxx Wastewater Solutions Inc. • FortisBC Presentation • VI Spine Trail Association • BC Transit SATURDAY AFTERNOON concurrent workshops • Coastal Invasive Plant Committee • Role of Local Governments During Oil Spill Response • Tourism Ucluelet • Tourism Vancouver Island • Jobs Plan Update • Forever Green Electric Cars • BC Aquaculture Regulatory Program • District of Sooke • Shared Jurisdictional Roles for Managing Aquaculture To Our Hosts and Their Community • Coastal Community Network Update Partners SUNDAY MORNING • Municipal Insurance Association Presentation • Implementation of Maa-nulth Treaty Within the Alberni Clayoquot Regional District • Agricultural Land Commission Presentation

Special thanks are extended to the For session descriptions and biographical information on presenters, District of Ucluelet for hosting the 2012 please go to www.AVICC.ca. AGM & Convention. We appreciate your local organizing committee’s enthusiasm, leadership and contribution in making the 2012 AGM & Convention a terrific experience. Thank you as well to all of the community partners for your MINI-MARKETPLACE AND TRADESHOW contributions. HOURS FRIDAY, 1:00 - 4:00 PM SATURDAY, 8:00 AM - 3:15 PM

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March 2012 newsletter from Association of Vancouver Island and Coastal Page 79 of 175 Communities (AVICC) regarding the upcoming 2012 AGM & Convention Agenda Item # H3.

Association of Vancouver Island and Coastal Communities

2012 AGM & Convention Newsletter

SOCIAL & NETWORKING EVENTS, PRE-CONFERENCE AND PARTNERS PROGRAMS

SOCIAL AND NETWORKING EVENTS Full descriptions of the pre-conference tours and partner programs is available on www. A number of activities will allow AVICC .ca and was published in the Program Brochure distributed in January. delegates the opportunity to network and relax. PRE-CONFERENCE STUDY TOURS

Welcome Reception If you have registered for one of the two pre-conference study tours, please note the Friday, 5:30 - 7:30 pm following times/dates and meeting locations: Black Rock Resort Lobby/Lounge/Mezzanine & Cellar Study Tour of the New Ucluelet Aquarium Local area displays will be located on the 10:30 – 11:30 am, Friday, April 13th Lobby and Mezzanine Levels Meet at the Ucluelet Aquarium, Main Street Waterfront Promenade

Annual Banquet And Reception Study Tour of the Wild Pacific Trail with “Oyster Jim” Martin Saturday, 6:00-10:30 pm 10:30 – 11:30 am, Friday, April 13th Dinner - UCC Main Hall Meet at the Ucluelet Community Centre, 500 Matterson Drive. Reminder to wear proper Reception – UCC Lobby, Rooms 1/2/3 & footwear and clothing for a light hike and bring an umbrella and raincoat. Fitness Studio.

Saturday Breakfast PARTNERS PROGRAM 7:00-8:15 am Black Rock Resort If you have registered your partner or guest for one of the three Partner Programs, please Dining Room & Cellar (Non-programmed) note the following times/dates and meeting locations: Rainforest Ballroom (ICF Corridor Planning Clinic) Ucluelet Heritage Tour 10:00 am – noon, Saturday, April 14th Delegates Luncheon Meet at the front doors of the Ucluelet Community Centre 12:00 noon – 1:15 pm UCC Main Hall/Activity Rm 1/2/3 Wild Pacific Trail Guided Walks Coffee/Dessert in the Marketplace Tent #1 - 2:00 – approx.. 3:30 pm, Friday, April 13th - Meet at Brown’s Beach Parking Lot #2 - 2:00 – approx.. 3:30 pm, Saturday, April 14th - Meet at Coast Guard Road Parking Lot Sunday Breakfast Pick up map at the Registration Desk at time of registration. Reminder to wear proper Sunday, 7:00-8:15 am footwear and clothing for a light hike and bring an umbrella and raincoat. Black Rock Resort Dining Room & Ballroom Partners and guests may also be interested in other activities that Ucluelet offers; go to www.uclulet.ca and click on 2012 AVICC Partners Program for special offers for Refreshment Breaks Convention partners and guests. Marketplace Tent / Lobby

Food services will provide healthy options and where available locally produced ingredients.

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March 2012 newsletter from Association of Vancouver Island and Coastal Page 80 of 175 Communities (AVICC) regarding the upcoming 2012 AGM & Convention Agenda Item # H3.

Association of Vancouver Island and Coastal Communities

2012 AGM & Convention Newsletter

2012 RESOLUTIONS

ANNUAL REPORT AND The following are the resolutions received by the February 24, 2012 resolutions deadline: RESOLUTIONS BOOK Part 1 – REFERRED RESOLUTIONS The 2012 Annual Report and Resolutions RR1 Equity In Funding For Municipal Police Services (Victoria) Book was distributed to members by regular RR2 Stormwater Management In Electoral Areas (Comox Valley Rd) mail in mid March. If you have not received RR3 Hydro Smart Meters (Gibsons) your copy, please contact the AVICC office by calling 250-356-5122 or by email at Part 2 – RESOLUTIONS RECEIVED BY THE DEADLINE [email protected], or obtain a pdf from www. R1 Declared Nuisances (Cowichan Valley RD) AVICC.ca. R2 Reductions To Coast Guard Marine Radio/Traffic Control Centres (Gold River, Sayward, Strathcona RD) The report contains the following key pieces R3 Decriminalization Of Marijuana (Metchosin) of information: R4 Bamfield Road Safety Issues (Alberni‐Clayoquot RD) • President Stanhope’s report to R5 Permissive Taxation Exemption (Parksville) members on the year’s activities; R6 Taxable Occupiers Of Hospitals (View Royal) • Audited financial statements for the R7 Creation Of Participatory Budgeting Software (Victoria) year ending December 31, 2011 and the R8 Qualified Environmental Professionals (Cowichan Valley RD) 2012 proposed budget; R9 Exterior Full Cut-Off Lighting (Sunshine Coast RD) • The draft program for the 2012 AGM & R10 Removal Of Derelict & Abandoned Vessels From Coastal Waters (Ladysmith) Convention; R11 Tsunami Debris To Hit West Coast In 2014 (Alberni‐Clayoquot RD) • Responses received to the 2011 AVICC R12 Blue Carbon Credits (Comox Valley RD) endorsed resolutions; R13 Vancouver Island Spine Trail (AVICC Executive) • The 2012 resolutions and nominations R14 Reinstatement Of Farm Funding For Deer Fencing (Central Saanich) received prior to the February 24, 2012 R15 Farm Mentorship Programs (AVICC Executive) deadline; R16 Increased Quota Levels To Support Regional Food Self‐Sufficiency (Alberni‐ • The Conference Rules, the Procedures Clayoquot RD) for Handling Resolutions and the R17 BC Hydro Rate Increases (Parksville) Nominations and Elections Procedures; R18 Development Cost Charges For Fire Suppression (Sunshine Coast RD) and R19 Generating Sustainable Funding For Rural Fire Departments • The 2011-12 Executive List, the (Cowichan Valley RD) Membership List and a list of Life R20 Funding For BC Conservation Service (Sunshine Coast RD) Members. R21 School Based Youth Mental Health Services (Colwood) R22 Housing For Adults With Development Disabilities (Duncan, Nanaimo City) Please bring your copy with you to the AGM & Convention.

Delegates will receive a Supplementary Information Package when they register onsite that will contain comments and the Resolutions Committee’s recommendations on resolutions and a report on resolutions received after the deadline.

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March 2012 newsletter from Association of Vancouver Island and Coastal Page 81 of 175 Communities (AVICC) regarding the upcoming 2012 AGM & Convention Agenda Item # H3.

Association of Vancouver Island and Coastal Communities

2012 AGM & Convention Newsletter

CANDIDATES FOR EXECUTIVE

2012-12 EXECUTIVE NOMINATIONS President: Chair Joe Stanhope, Nanaimo Regional District An 8 person Executive Board is elected and Currently Joe Stanhope is serving his tenth year as appointed at the Annual General Meeting Chairperson for the Regional District of Nanaimo. He has & Convention to provide the ongoing been the Director for the RDN’s Electoral Area “G” for administration and policy determination for six terms. Joe is also Trustee for BC’s Municipal Finance the Association. To be eligible, a candidate Authority and is currently President of the Association of must be an elected official of an AVICC local Vancouver Island & Coastal Communities (AVICC). He is a government member and then must be Director on the Island Coastal Economic Trust. His early nominated by two elected officials of an career in politics began in Port Alberni when he was elected AVICC local government member. as a Councillor for the City of Port Alberni and a Municipal Director on the Alberni-Clayoquot Regional District. NOMINATING COMMITTEE A two person nominating committee Joe’s employment experience includes 24 years in appointed by the President is responsible management for BC’s forest industry, in both the logging and for overseeing the nomination and election pulp & paper sectors. He spent 18 years as a manager with process. The Chair of the 2012 Nominating the Provincial Government’s Ministry of Finance and other Ministries. Committee is Courtenay Councillor Ronna- Rae Leonard. First Vice President: Mayor Larry Cross, Sidney REPORT ON NOMINATIONS Family: As a result of the Call for Nominations, the • Married to Dianne Cross, 49 years Nominating Committee has received and • Two children, a daughter in Vancouver and a son in will be placing the following names forward Dublin, both attended Sidney/North Saanich Schools and for consideration during the 2012 AGM & the University of Victoria Convention: • Lived in Sidney/North Saanich since 1973 Education: President • Victoria High School • Chair Joe Stanhope, Nanaimo RD • University of Victoria (Bachelor of Education, Secondary First Vice-President School) • Mayor Larry Cross, Sidney • University of British Columbia (Graduate Studies in Second Vice-President English Literature) • Councillor Cindy Solda, Port Alberni • University of Washington School of Business (Certificate Director at Large (three to be elected*) in Bargaining/Negotiations) • Councillor Marianne Alto, Victoria • B.C. Justice Institute (Certificate in Investigation) • Councillor Meagan Brame, Esquimalt • B.C. Business Council (Certificate in Grievance Administration) • Mayor Graham Hill, View Royal Work History: • Councillor Claire Moglove, Campbell • Teacher in Fernie, Sooke and Saanich School Districts River • Curriculum Coordinator, Parkland Secondary School • Chair Colin Palmer, Powell River RD • District Curriculum Coordinator, Saanich School District • Councillor Barbara Price, Comox • Vice-Principal, Parkland Secondary School • Trustee Gary Steeves, Islands Trust • Principal, North Saanich Middle School *A fourth Director at Large may be required • Director of Instruction, Saanich School District in place of the Past President should Chair • Member, BC Public Schools Employers’ Association bargaining team for Adult Joe Stanhope be re-elected as President for Education 2012-13. • Private Consultant in K-12 Education Sector specializing in Human Resources/Labour Electoral Area Representative Relations issues (negotiations, mediations, investigations, collective agreement • Director Mary Marcotte, Cowichan management, organizational analysis, management training) Valley Professional Leadership: Candidates may also be nominated from the • President, Education Undergraduate Society, UVic floor of the AGM & Convention. • President, Saanich Teachers’ Association

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March 2012 newsletter from Association of Vancouver Island and Coastal Page 82 of 175 Communities (AVICC) regarding the upcoming 2012 AGM & Convention Agenda Item # H3.

Association of Vancouver Island and Coastal Communities

2012 AGM & Convention Newsletter

CANDIDATES FOR EXECUTIVE, CON’T

ELECTIONS PROCESS Mayor Larry Cross, Sidney Cont’d • President, Saanich School District Administrators’ Association STEP 1 - ELECTION OF OFFICERS • Chair, Vancouver Island Chapter, BC School Personnel Administrators’ Association • Workshop presenter on K-12 educational issues FRIDAY, APRIL 13th, 2:15 PM* Community Service: • Nominating Committee presents the • Founding President, UVic Education • Infrastructure Grant Administrator, nominations for positions of President, Undergraduate Society SANSCHA Foundation First Vice-President, Second Vice- • North Saanich Recycle Coordinator • Chair, Communications Committee, President • Chair, Deep Cove Ratepayers’ Alumni Association, UVic • Nominations from the floor are Association • President, Alumni Association, UVic received • Member, North Saanich • Senator, the University of Victoria FRIDAY, APRIL 13th, 4:10 PM* Environmental Commission (Provincial Government Order-in- • Candidate speeches, if necessary • Member of Friends of Pat Bay Council Appointment) SATURDAY, APRIL 14TH, 8:00-8:30 AM* (instrumental in the creation of the • Senator, the University of Victoria • Elections for Officers, if necessary Pat Bay Park) (elected by the Convocation) • Chair, Friends of the Sidney/North • Councillor, Town of Sidney, 2006 STEP 2 - ELECTION OF DIRECTORS AT LARGE Saanich Regional Library -2008 • Chair, Memorial Park Society • Volunteer for many community SATURDAY, APRIL 14th, 11:15 AM* • Chair, Sidney Police Advisory activities • Nominating Committee presents Committee • Mayor, Town of Sidney 2009 - Present nominations for 3 Directors at Large • Member, Mary Winspear Centre • Nominations from the floor are Management Committee received • Candidate speeches, if necessary Second Vice President: Councillor Cindy N. Solda, Port Alberni SATURDAY, APRIL 14th, 1:00-1:30 PM* In 2011 Cindy Solda was elected to the AVICC Executive and • Elections for Directors at Large, if is now seeking re-election for 2012 for the position of Second necessary Vice-President.

STEP 3 - ELECTION OF ELECTORAL AREA A Councillor of the City of Port Alberni since September REPRESENTATIVE 2001, Cindy’s work on behalf of the community has led to her re-election through five consecutive elections. Although SUNDAY, APRIL 15th, 8:30 AM* Cindy has been assigned to many local and regional initiatives • Nominating Committee presents throughout her time on Council she is most noted for her nominations for EA Rep more recent responsibilities with the following committees: • Nominations from the floor are Planning, Health and Protective Services received (Fire, Police, Animal Control, Building Inspection, Planning) • Candidate speeches, if necessary I. Member of Exemption, Grants and Aides Committee II. Liaison with Advisory Planning Commission SUNDAY, APRIL 15th, 9:55-10:15 AM* III. Liaison with the Emergency Program • Elections for EA Rep, if necessary IV. Liaison to Continuing Care Societies (seniors) V. Liaison with Community Stakeholders Initiative on Homelessness The new Executive will be introduced and VI. Member of Personnel Committee installed at 11:45 am, Sunday, April 15th. VII. Court of Revision VIII. Regional Emergency Planning Committee *Note: Times are based on the draft AGM & Cindy is currently the Vice-Chair of the Alberni-Clayoquot Regional District and Chair of Convention Program as known at the time the Regional Hospital District. In December of 2011 Cindy was also appointed by the of publishing this newsletter. UBCM for a three year term to the RCMP Contract Management Committee.

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March 2012 newsletter from Association of Vancouver Island and Coastal Page 83 of 175 Communities (AVICC) regarding the upcoming 2012 AGM & Convention Agenda Item # H3.

Association of Vancouver Island and Coastal Communities

2012 AGM & Convention Newsletter

CANDIDATES FOR EXECUTIVE, CON’T

Councillor Cindy N. Solda Cont’d University of Victoria, a member of Victoria Regional Transit Prior to entering politics Cindy attended the theatre program at Commission, and neighbourhood liaison for Oaklands, where she Malaspina College and the University of Victoria. This experience facilitates biweekly Open Door sessions. led to roles as a director, producer and actress in numerous artistic Marianne is an elected Director of the Capital Regional District, and a productions. Since marrying her husband Gianni, Cindy has also member of CRD Hospital Board and CRD Planning and Transportation worked in his family restaurant business for the past 20 years. A Committee. Marianne is Treasurer of Capital Regional Housing strong supporter of local arts, Cindy has also started a promotional Corporation. company bringing high profile entertainers and music acts to Port Alberni with all proceeds benefiting local non-profit societies. Director at Large: Councillor Meagan Brame, Esquimalt Meagan Brame is a wife and mother of Cindy has three grown children, Pietro, Carlo and Natasha who have two boys. She is an Esquimalt business all completed or are nearing completion of post-secondary programs owner and has started her second term on in health and psychology related fields. council. Meagan has always been a strong supporter for children, youth and families Director at Large: Councillor Marianne Alto, Victoria in the Greater Victoria area and is actively Re-elected to Victoria City Council in involved in many community events and 2011, Marianne Alto is a small committees. Meagan feels she is a hard businesswoman and facilitator, active in worker; she participates and works hard the community for 23 years. for her community in everything she Graduating from Dalhousie Law School in does and will take that energy forward 1988, Marianne returned home to Victoria to the Executive of the AVICC. Meagan to work. Marianne was Coordinator has served on the Capital Regional of the city’s only broad-based centre District Solid Waste Advisory Committee providing educational, advocacy, and (Alternate), Esquimalt Chamber of Commerce, Local Government support services for women, then served Treaty Committee (Te’Mexw Treaty Advisory Committeer) (Alternate), as senior assistant to the Health Minister Esquimalt’s Celebration of Lights Committee, Local Grant Committee, and as a senior analyst in the office of the Parks and Recreation Advisory Committee, Advisory Planning Premier. Since 1996, Marianne has been Commission, Arts, Culture and Special Events Committee and the principal in Azimuth Research and Consulting, a firm specializing in Access Awareness Advisory Committee. As you can see Meagan will outcome-based organizational change, facilitation, strategic planning, bring a diverse backgroundof knowledge and skills to the table as well project management and research, and a member of the Chamber of as a strong work ethic. Commerce. Director at Large: Mayor Graham Hill, View Royal Marianne is currently a Director of the Greater Victoria Coalition to Born in Staffordshire, England, Graham End Homelessness, and a long-time host-parent for international trained as a metallurgist and moved to students at Lester Pearson College. Marianne has been a director Canada to work at his profession in the of the Oaklands Community Association, Victoria Confederation laboratories of Cominco. An industrial of Parent Advisory Councils, Victoria Conservatory of Music, and accident led to a career change and hosted news and music programming on CFUV Community Radio. In for the next 35 years, he held senior addition to her law degree, Marianne has a Bachelor of Science in positions in computing in the private Geography from University of Victoria. sector and in the provincial and federal Marianne thinks local government can balance – and build – limited governments. He has been a systems financial resources with the obligation to provide quality public consultant, manager and executive services. Marianne values effective public engagement and uses her for many public service organizations experience as a facilitator to include residents in decisions that affect including the RCMP, Revenue Canada and their quality of life. Public Works Canada. Marianne serves on Victoria’s Planning and Land Use, Finance, In the British Columbia government he was a director of information Conference Centre, and 150th Anniversary Committees. She is systems for the Ministry of Forests, Ministry of Small Business, Council liaison to Downtown Victoria Business Association and Tourism and Culture, Ministry of Agriculture, Food and Fisheries.

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March 2012 newsletter from Association of Vancouver Island and Coastal Page 84 of 175 Communities (AVICC) regarding the upcoming 2012 AGM & Convention Agenda Item # H3.

Association of Vancouver Island and Coastal Communities

2012 AGM & Convention Newsletter

CANDIDATES FOR EXECUTIVE, CON’T

Mayor Graham Hill, View Royal Cont’d District (2008 – present); He has owned a busy consulting practice and worked in the coal and • City of Campbell River representative at the Strathcona Gardens steel industry. Commission (2008 – 2011) and the Comox-Strathcona Regional Solid Waste Board (2008 – present); and Graham Hill became the third Mayor of the Town of View Royal on • Past Council Liaison to the Community Advisory Committee, Dec. 2, 2002. Operating with an open door policy, the Mayor works Culture and Heritage Sub-Committee, Task Force on purposefully to ensure that Council is open and listening to resident- Homelessness and the Homelessness Coalition. based interests and concerns. Graham also works to raise the profile Community Involvement: and awareness of View Royal interests throughout the region and at • Volunteer coordinator for the Campbell River Relay for Life and the Capital Regional District. the Terry Fox Run; A respected leader and innovator, Graham has lived in different • Past Board member for the Campbell River Museum; regions of BC and Canada, and has been on the boards of the • Organizing committees for various sporting events (XTC Off-Road several charitable and sports organizations including junior and Triathlon, Merville 15K run, and Miracle Beach run); senior hockey leagues. Professionally, he has been the recipient of • Past President of the Strathcona Triathlon Club; and numerous technical and business awards. He was a member of the • Past Member of the Business and Professional Women’s steering committee of the first View Royal Official Community Plan. Network. His outside interests include a passion for projects at his retirement property on the Sunshine Coast where large trees, big water and Director at Large: Chair Colin Palmer, Powell River RD working a mountainside offer all the challenges and pleasures that I have served in local government for 20 one could want. His credo in all that he does is to “make a lasting years as an Alderman, Mayor, Regional difference”. Director and Chair of the Powell River Regional Board for 13 years. Director at Large: Councilor Claire Moglove, Campbell As a Director on the North Island 9-1-1 River Corporation and representative on the Born and raised in Winnipeg, Manitoba, North Island Sunshine Coast Advisory I graduated from the University of Committee of ICET, I have a good sense Manitoba Law School in 1979, at which of the issues on the Coast and Vancouver time I moved to Vancouver, BC to Island. At the present time I am heading article. After twelve years in Vancouver, up a group of 12 Regional District Chairs I relocated my law practice to Campbell and the Islands Trust Chair which is River in October of 1992, focusing on tackling the flaws in the Coastal Ferry Act Family Law, Mediation and Collaborative which governs BC Ferries. Law. In 1998 I chose to eliminate litigation from my law practice and to I have attended AVICC and UBCM Conventions for many years and devote my time and skills to mediation, feel I can work for all the members of AVICC as a Director at Large. negotiation and collaborative law. My background and skill as a lawyer and mediator will continue to serve me well at the AVICC executive level.

Council Experience • First elected to Campbell River City Council 2008, re-elected 2011; • Elected to the executive of AVICC in 2011; • City of Campbell River representative at the Comox-Strathcona Regional Hospital Board (2008 to present) and elected Chair in January 2012; • Appointed to fill a vacancy on the UBCM Executive in January 2012; • City of Campbell River representative at the Strathcona Regional

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March 2012 newsletter from Association of Vancouver Island and Coastal Page 85 of 175 Communities (AVICC) regarding the upcoming 2012 AGM & Convention Agenda Item # H3.

Association of Vancouver Island and Coastal Communities

2012 AGM & Convention Newsletter

CANDIDATES FOR EXECUTIVE, CON’T

Director at Large: Councillor Barbara Price, Comox including BC Labour Force Development Board and the Industry Barbara Price currently serves on the Training and Apprenticeship Commission. AVICC Executive as an interim Director at Gary is married to Marina Horvath and resides on Pender Island. Large. Previous to this, she was elected for three successive years to the AVICC Electoral Area Director: Director Mary Marcotte, Executive. Cowichan Valley RD Barbara is a Comox Councillor with a • I am married with two adult children; broad background. She started as a • My husband and I own and operate a Comox councillor in 1990 followed by small home based business; four terms as an Electoral Area Director • The family has resided in Yellow Point on the Comox Valley Regional District area, north of Ladysmith, for thirty Board. Before raising a family, she years; worked as a Town Planner and has a • I have been active in the community Masters Degree in Town and Regional as a volunteer for almost thirty years; Planning. • I was first introduced to local politics and planning issues when I was Barbara Price is a hardworking advocate for her community. She asked to serve on the local Advisory wants to bring her knowledge of local government, her leadership Planning Commission in 1980s; experience and her strong voice to the challenges facing all • In 1996, I was elected as the Electoral Vancouver Island and our mainland coastal communities. She would Area Director for Area H, North Oyster/Diamond in the Cowichan be honoured to continue serving as one of your Directors at Large on Valley Regional District; the AVICC Executive. • I was acclaimed as the CVRD Area H Director in 1999, 2002 and Director At Large – Trustee Gary Steeves, Islands Trust 2005 and re-elected in 2008; • Over the years, I have served on of most of the Cowichan Valley Gary was first elected as Trustee for Regional District committees and served as Chairperson of North Pender Island in a 2004 by- the Electoral Area Services Committee as well as other CVRD election. He has subsequently been committees; re-elected in 2005, 2008 and 2011. In • In 2003, I was elected Chair of the Cowichan Valley Regional 2005, he was elected to the Executive District Board and Chair of the Hospital Board - I served as Chair Committee of the Islands Trust Council for three years; as Vice-Chair, serving two terms in that • As Chair, I traveled to Kumasi, Ghana to head a Municipal role. Partnership Mission between Canadian International During the 2005 and 2008 terms Development Agency, Federation of Canadian Municipalities, of office, Gary served on the Local Cowichan Valley Regional District and African Local Government Planning Committee and Financial Associations; Planning Committee of the Trust • Through my travels among the Islands and along other BC coastal Council. He also served as Chair of the Thetis Island Local Trust areas, I have acquired first hand knowledge about Vancouver Committee (LTC) for six years, the Mayne Island LTC for six years, the Island and Coastal Communities and what matters to them; Galiano LTC for four years, the South Pender LTC for four years and • I have always been a strong advocate for rural directors; the Saturna Island LTC for three years. • At the 2008 Convention, I was elected as your AVICC Electoral Area Representative and have been re-elected twice; and Following the 2011 local elections, Gary did not stand for re-election • I am dedicated to serving you and committed to addressing to the Executive Committee of the Trust. He was, however, elected Electoral Area issues by working through AVICC and UBCM. Chair of the Financial Planning Committee of the Trust. Gary was born and educated in New Brunswick, subsequently worked in a number of different industries as well as the House of Commons, the Canadian Labour Congress and the BCGEU. He retired in 2004 after a 25 year career with the BCGEU as Director of Organizing and Field Services. He served on a number of boards and commissions

Published By AVICC - 525 Government Street Victoria BC V8V 0A8 - Phone: 250.356.5122 9

March 2012 newsletter from Association of Vancouver Island and Coastal Page 86 of 175 Communities (AVICC) regarding the upcoming 2012 AGM & Convention Agenda Item # H3.

Association of Vancouver Island and Coastal Communities

2012 AGM & Convention Newsletter

LOGISTICS

TRAVELLING TO UCLULET Venue Locations • From Port McNeill – 440 km, 5.25 Business Meetings, Mini Marketplace, Delegate’s Lunch, Saturday Evening Banquet – hours driving Ucluelet Community Centre, 500 Matterson Drive • From Comox – 210 km, 3 hours Welcome Reception – Black Rock Resort, 596 Marine Drive driving Ucluelet Aquarium – Main Street Waterfront Promenade • From Nanaimo – 180 km, 2.5 hours driving Parking • From Victoria – 288 km, 4 hours Sufficient parking for all delegates is not available at the Ucluelet Community Centre. driving Delegates staying at the Black Rock Resort are asked to park and leave their vehicles at • From Vancouver – 196 km, 2.75 the hotel for the duration of the Convention. Delegates staying at other locations are hours driving and 1.5 hours ferry asked to carpool to the Ucluelet Community Centre. A shuttle bus will be available to transport delegates and their guests to and from the Saturday evening reception and When traveling north from Nanaimo, exit banquet. west on Provincial Highway 4 towards Port Alberni, Tofino and Ucluelet. Registration Desk Hours Eventually, you will arrive at the junction Friday, April 13th Saturday, April 14th of Highway 4 and the Pacific Rim 10:00-10:45 am 7:45-9:00 am and then as needed in the Highway. which runs south 8 kilometres 12:30-4:00 pm AVICC Office to Ucluelet or north through the Pacific Rim National Park Reserve to Tofino. Delegate Services Turn left at the junction. Wireless internet access will be available at the Ucluelet Community Centre. No other business services will be provided. Although unlikely, delegates should be prepared for the possibility of a late Planning for Meals Not Included in the Conference Program winter storm that can affect driving Delegates are on their own for dinner Thursday evening; and breakfast, lunch and conditions on the Pacific Rim Highway. dinner on Friday (the Friday Welcome Reception will be held 5:30-7:30 pm with appies Updated driving conditions are available provided). Ucluelet offers many small eateries that will be advised to expect increased on http://www.drivebc.ca including a numbers; however, delegates are strongly encouraged to make advance reservations web cam on the Sutton Pass. especially for the Friday evening to avoid disappointment. A list of eateries, locations, contact information and links to menus is available on our website and will also be PREPARING FOR THE WEATHER available at the onsite registration desk. Ucluelet is dominated by its weather. Its location on the Estevan Coastal Plain, wedged between the sea and the Next Year’s AGM & Convention Plans mountains, creates a maritime climate 2013 – April 12, 13 and 14 - Sooke, BC unique to Canada. Delegates should An accommodations list for Sooke is expected to be available shortly after the 2012 expect an average high temperature of Convention. It will be posted on www.AVICC.ca and distributed via email to members as 12°C with a low of 4°C and the possibility soon as it becomes available. of heavy precipitation (the average for Ucluelet in April is 244mm). For More Information

Delegates and their guests are asked to See www.AVICC.ca ensure that they bring suitable clothing, Or contact Iris Hesketh-Boles, AVICC Executive Coordinator footwear and an umbrella as it will be Phone: 250-356-5122 necessary to move between the Ucluelet Email: [email protected]. Community Centre and the Black Rock Resort (a short 5-7 min walk).

Published By AVICC - 525 Government Street Victoria BC V8V 0A8 - Phone: 250.356.5122 10

March 2012 newsletter from Association of Vancouver Island and Coastal Page 87 of 175 Communities (AVICC) regarding the upcoming 2012 AGM & Convention Agenda Item # H3.

UCLUELET EATERIES

Blue Room - A Westcoast Bistro Matterson House Restaurant Street Address 1627 Peninsula Rd. Street Address 1682 Peninsula Rd. Phone 250-726-4464 Phone 250-726-2200 Email [email protected] Enjoy quality dining in this charming historic house located in Website http://www.theblueroombistro.com the centre of town. Serving breakfast, lunch, dinner, fresh The Blue Room Bistro serves up the best breakfast on the west baking, varied menu and offering a large outdoor patio. coast, ALL DAY LONG! As well as an extensive lunch and Reviews have claimed the Matterson House has "the best dinner menu with everything from daily made soups, hand breakfast Ucluelet has to offer..." made burgers, butcher cut steaks and fresh locally caught fish, with every dish is created using only the finest ingredients. Norwoods Restaurant From our patio enjoy a view of the harbour and surrounding Street Address 1714 Peninsula Rd mountains! Phone 250-726-7001 Website http://www.norwoods.ca Canadian Princess Restaurant Norwoods restaurant is dedicated to serving indigenous Closed until June ingredients from the pacific north-west. Working with local artisan farmers, we strive to offer high quality ingredients in Cruisin' Fried Chicken - TAKE OUT ways that reflect the chef's travels through Asia, Europe and Street Address 1627c Peninsula Road the Americas. You are as likely to find braised lamb done in Phone 250-726-2122 the French style as a ceviche or plate of very fresh sashimi. All this in a cozy wine bar style setting in a fishing village perched Driftwood Patio Restaurant on the edge of Vancouver Island. Street Address 1672 Cedar Rd. Phone 250-726-2739 Offshore Seafood Restaurant Website http://www.driftwoodpatiorestaurant.com Street Address 2082 Peninsula Rd. We specialize in excellent and affordable Seafood located in Phone 250-726-2111 the heart of beautiful Ucluelet on the west coast of Vancouver Email [email protected] Island. Give us a call @ 250-726-2739. Website http://www.offshoreseafoodrestaurant.com Seafood, Sushi to go, Weekday Breakfasts, Baked goods, etc.. Fetch Restaurant - Black Rock Resort Street Address 596 Marine Drive Romans Pizza Phone 250-726-4800 Street Address 7-1636 Peninsula Rd Website http://www.blackrockrestort.com Phone 250-726-2888 Artisan inspired West Coast Cuisine, an culinary and aesthetic Pizza, pasta, fish n’ chips. Open daily for lunch and dinner experience with brilliant views of the rugged coast. Discover until 11 pm; weekends later. and savor the flavours of Vancouver Islands best: locally caught salmon, shellfish and BC farmed meats and Ukee Dogs Eatery poultry.Join us for delicious breakfast, lunch and dinner seven Street Address 1576 Imperial Lane days a week. Phone 250-726-2161 Email [email protected] Floathouse Patio & Grill Website Street Address #200 Hemlock St - Boat Basin - Small Craft http://www.uclueletvillagesquareshops.com/ukeedogs Harbour "Comfort Food for every mood" Ukee Dogs is a "must do" in Phone 250-726-2411 Ucluelet! Gourmet hotdogs, salads, meat pies, vegetarian Email [email protected] options, specialty baking and coffees, and a whole array of Simple, clean, and fresh foods made daily. We are located on cookies. Come relax in this interesting cafe at the Ucluelet the inner harbour of Ucluelet in the boat basin where you can Village Square Shops. Outdoor seating is available. watch the boats, sea-lions, and other marine wildlife as you enjoy your meal. Open for lunch and dinner - 7 days a week. Wildside Grill - Long Beach Golf Course Fresh Seafood Available Daily! Re-opening in March

Harbour Factory Pizza – TAKE OUT & Eat In Main Street, pizza, sandwiches.

Jiggers Fish'n'chips Open Daily ( weather dependant). TAKE OUT Truck located at the corner of Bay Street and Peninsula Rd. Some picnic table seating. Fish & Chips, hamburgers, and

March 2012 newsletter from Association of Vancouver Island and Coastal Page 88 of 175 Communities (AVICC) regarding the upcoming 2012 AGM & Convention Agenda Item # I1.

Letter from Adrienne Mason and Margaret Horsfield requesting that Page 89 of 175 Council resolve to have the photographs known as the "Captain Cook Agenda Item # I2.

Tofino Food and Wine Festival Kira Rogers, Director 514 Windslow Road Comox BC V9M 3T8 250 218 3515

Wednesday March 21, 2012

Dear Mayor Schmunk and Tofino Council,

The Tofino Food and Wine Festival has established itself as a destination festival across British Columbia and celebrates its 10th year, this coming June 1, 2, 3, 2012.

The festival main event, Grazing in the Gardens, located in the Tofino Botanical Gardens at 1084 Pacific Rim Highway, seeks support from the District of Tofino, once again. Since the beginning of the festival, in 2003, we have ensured that this festival benefits our community, with a silent auction fundraiser where proceeds have been donated to the Multi Use Path, the Lighthouse Trail and more recently, the Community Children’s Centre. We will once again hold a silent auction fundraiser at the main event, in partnership with Parks and Recreation, where proceeds will continue to benefit the Community Children’s Centre.

In past years the District has assisted by providing staff and volunteers for the festival main event, as well as donations of tables and tents to use for the duration of the event. The District has also provided a Bylaw Officer to assist with traffic control at the driveway of 1084 Pacific Rim Highway, from 12pm – 5pm, which we consider to be very valuable support.

Grazing in the Gardens is committed to being a car free event, and is a legal age 19+ event. We allow only the participants who are providing food and beverages, artists who are providing music and art, and staff and volunteers, to enter the property with a vehicle. We ensure this event to being car free by providing Tofino Bus transportation shuttle service to and from the event, and also to avoid any issues concerning drinking and driving.

We are now in a position where we no longer request donations of tables for the event, however I am asking Council to provide a Bylaw Officer to assist with traffic control between 11.30pm ‐ 5pm, on Saturday June 2nd , 2012.

Please do not hesitate to contact me with any questions, concerns or feedback related to Tofino Food and Wine Festival.

Sincerely,

Kira Rogers 250 218 3515 www.tofinofoodandwinefestival.com

Letter from Kira Rogers, Tofino Food and Wine Festival, requesting Page 90 of 175 Council to provide a Bylaw Enforcement Officer to assist with traffic Agenda Item # I3.

From: Joanne Flasch To: Braden Smith; Allen Anderson; "[email protected]"; Raymond Thorogood; "Duncan McMaster ([email protected])"; Garth Cameron; Cathy Thicke; Perry Schmunk; Michelle Martineau Subject: FW: Consultation invitation for Mayor, Council and CAO _ Proposed changes to the Building Regulatory System Date: Tuesday, March 20, 2012 1:25:02 PM

From: Renault, Shannon OHCS:EX [mailto:[email protected]] Sent: March 20, 2012 1:22 PM To: Joanne Flasch Subject: Consultation invitation for Mayor, Council and CAO _ Proposed changes to the Building Regulatory System

Hi Joanne, As per our conversation, here is the information regarding the upcoming consultation sessions for Mayor, Council and the CAO. Thank you for your assistance.

This email is sent as a follow up to a previous invitation sent through CivicNet. By the responses we are receiving, we are concerned that the invitation has not reached its intended audience of elected officials and senior city staff. Please see the subject of consultation and the background papers at the links in the email. We hope that there will be representation from Tofino at one of the meetings. Please feel free to contact me by email or at the number in the signature line below.

Best Regards. Shannon Renault Senior Policy Advisor Building and Safety Standards Branch Ministry of Energy and Mines and Ministry Responsible for Housing Phone: (250) 356-8943 Email: [email protected]

The Building and Safety Branch of the Office of Housing and Construction Standards invites elected local officials and Chief Administrative Officers to a consultation meeting on Proposals to Modernize the Building Regulatory System. Components of the discussion will focus on:

· Changes to the Community Charter to give the provincial government sole authority to set building standards that go beyond the Building Code;

· Certification requirements for building officials;

· Provincial services to assist local governments with aspects of Code administration; and,

· The potential for a levy collection and remittance function for local governments. White papers providing background on these issues are available at http://www.housing.gov.bc.ca/mod/index.htm

Your input into the process of developing improvements to the building regulatory system is

Email from Shannon Renault, Senior Policy Advisor, Building and Safety Page 91 of 175 Standards Branch, Ministry of Energy and Mines and Ministry Agenda Item # I3.

important. Please consider having elected and senior representation from your local government attend.

Consultations will be held at the following locations: Victoria – March 26 – Ambrosia Conference and Event Centre, 638 Fisgard Street – 1:30 - 3:30 pm Burnaby – March 27 – Scandinavian Community Centre, 6540 Thomas Street – 1:30 -3:30 pm Nanaimo – March 29 – Oliver Woods Community Centre, 6000 Oliver Road – 1:30 - 3:30 pm If you aren’t able to attend a South Coast meeting, we have organized two teleconferences in which we’ll go through the presentation and take questions:

· March 22 – 1:00 - 3:00 pm · April 3 – 1:00 - 3:00 pm

If you would like to attend a meeting or teleconference, please RSVP to [email protected] . Teleconference attendees will receive dial-in information when they RSVP.

Shannon Renault Senior Policy Advisor Building and Safety Standards Branch Ministry of Energy and Mines and Ministry Responsible for Housing Phone: (250) 356-8943 Email: [email protected]

Email from Shannon Renault, Senior Policy Advisor, Building and Safety Page 92 of 175 Standards Branch, Ministry of Energy and Mines and Ministry Agenda Item # I4.

Letter from the Minister of Justice requesting input into the development Page 93 of 175 of a strategic plan for policing in British Columbia. Agenda Item # I4.

Letter from the Minister of Justice requesting input into the development Page 94 of 175 of a strategic plan for policing in British Columbia. Agenda Item # I5.

Petition from David Floody to the Ministry of Transportation requesting Page 95 of 175 that the province post "Share the Road" signs on the highway. Agenda Item # I5.

Petition from David Floody to the Ministry of Transportation requesting Page 96 of 175 that the province post "Share the Road" signs on the highway. Agenda Item # I5.

Petition from David Floody to the Ministry of Transportation requesting Page 97 of 175 that the province post "Share the Road" signs on the highway. Agenda Item # I5.

Petition from David Floody to the Ministry of Transportation requesting Page 98 of 175 that the province post "Share the Road" signs on the highway. Agenda Item # J1a)

From: John Rowlandson [mailto:[email protected]] Sent: February 15, 2012 4:28 PM To: Joanne Flasch; Perry Schmunk Subject: Provincial Investment in rural cycling infrastructure

Dear Perry.

As you may know, Island Pathways is pulling out all the stops to make Salt Spring bicycle- heaven-on-earth between June 21st and 23rd.

Velo Village shines a light on rural cycling: its benefits, challenges and requirements. Specifically, we're setting aside a day to focus on cycling as a Rural Mobility Solution.

The conference will bring together about 200 delegates from all over BC to build stronger links between rural and urban cycling networks. Registration opens February 29th.

In advance of the event we're asking all British Columbia municipalities and regional districts to support rural cycling by passing the attached resolution call for investment in rural cycling infrastructure. We're asking that Tofino support this motion.

I'm happy to chat, should you have comments or questions. Please forward a scanned signed copy of the resolution to: [email protected]

Very best,

John Rowlandson, Velo Village Team Lead Island Pathways, Salt Spring Island, British Columbia, Canada Phone: 250 653 4049, Web: http://www.velovillage.ca

Provincial Funding for Cycling Infrastructure (Report from Director of Page 99 of 175 Parks and Recreation). Agenda Item # J1a)

PROVINCIAL FUNDING FOR CYCLING INFRASTRUCTURE

! frequent sweeping of bike lanes (2011-B19); ! increased width and refurbished road shoulders to accommodate cycling (2010-B16, 2007-B14, 2007-B99); ! a BC Cycling Development Program (2010-B17); ! revenue sharing for cycling infrastructure intersecting provincial highways (2009-B83); ! safer cycling conditions to encourage ridership (2008-B108); ! bicycle lane funding (2007-B100, 2006-B140); and ! infrastructure for non-greenhouse gas emitting transportation (2006-B110);

AND WHEREAS rural cycling infrastructure strengthens communities by:

! increasing the safety of cycling on rural roads; ! supporting the growth of cycle tourism; ! addressing local climate change challenges; ! providing transportation and recreation alternatives; ! establishing links with existing urban and regional cycling networks; and ! enabling small business access to new commercial corridors and markets:

THEREFORE BE IT RESOLVED that [My Local Government] urges the Province of British Columbia to invest in cycling infrastructure in rural communities, in order to accelerate the availability and broaden the range of cycling opportunities for commuter, recreational and competitive cyclists living in and visiting rural and urban areas.

Reference Documents:

Salish Sea Statements on Cycling & Rural Mobility http://www.velovillage.ca/wp-content/uploads/SSSOCandRM_English.pdf

Salish Sea Statements on Cycling & Rural Mobility – Body of Knowledge http://www.velovillage.ca/wp-content/uploads/SSSOCandR_BOK.pdf

Please forward a scanned signed copy of this resolution to: [email protected]

Provincial Funding for Cycling Infrastructure (Report from Director of Page 100 of 175 Parks and Recreation). Agenda Item # J1a)

The Corporation of the District of Tofino REPORT TO COUNCIL

Council Agenda Date: 2012-03-27 TO Braden Smith, CAO RTC Submission Date: 2012-03-20 FROM Sally Mole, Director of Parks and Recreation A/T #: CR-0282 File #: 0550-04 SUBJECT Provincial Funding for Cycling Infrastructure

RECOMMENDATION

That Council direct staff to write to the Province, thanking them for their funding through the Cycling Infrastructure Partnership Program, and encourage continued funding on an annual basis.

CAO COMMENTS

I concur with the recommendation.

PURPOSE

To call on the provincial government to continue to financially support cycling infrastructure initiatives.

STRATEGIC PRIORITY OF COUNCIL

Strategic Priority: #9 Plan, build and maintain quality parks, trails & facilities. Project/Initiative: 9.d) Improved pedestrian and bike access.

BACKGROUND

At the February 28, 2012 meeting of Council, a letter from John Rowlandson of Island Pathways was received. This letter introduced an event called Velo Village which is being held on Salt Spring Island in June 2012. The event will showcase rural cycling, its benefits, challenges and requirements. In advance of this event, Island Pathways is asking municipalities to endorse the following motion:

WHEREAS the Union of British Columbia Municipalities has consistently endorsed resolutions calling for development, improvement and augmentation of cycling infrastructure, including but not limited to: • Frequent sweeping of bike lanes (2011-B9); • Increased width and refurbished road shoulders to accommodate cycling (2010-B16, 2007-B14, 2007 B99); • A BC Cycling Development Program (2010-B17)

Provincial Funding for Cycling Infrastructure (Report from Director of Page 101 of 175 Parks and Recreation). Agenda Item # J1a)

• Revenue sharing for cycling infrastructure intersecting provincial highways (2009-B110); • Safer cycling conditions to encourage ridership (2008-B140); • Bicycle lane funding (2007-B100,2006-B140); • Infrastructure for non-greenhouse gas emitting transportation (2006-B110) AND WHEREAS rural cycling infrastructure strengthens communities by: • Increasing the safety of cycling on rural roads; • Supporting the growth of cycle tourism; • Addressing local climate change challenges; • Providing transportation and recreation alternatives; • Establishing links with existing urban and regional cycling networks; and • Enabling small business access to new commercial corridors and markets: THEREFORE BE IT RESOLVED that the District of Tofino urges the Province of British Columbia to invest in cycling infrastructure in rural communities, in order to accelerate the availability and broaden the range of cycling opportunities for commuter, recreational and competitive cyclists living in and visiting rural areas.

DISCUSSION

The District has received not insignificant sums of money from the province over the years for the multi use path through the Cycling Infrastructure Partnership Program, Resort Municipality Initiative and Gas Tax. Our most recent grant approval was in 2011 of approximately $75,000 for an addition to the Multi Use Path. Staff also have an active grant application in for a trail linking the Community Hall with Industrial Way.

The Cycling Initiative Partnership Program has taken various forms over the years, and was cut for a number of years. There seems to be some uncertainty as to whether the program will exist in 2012 and beyond.

OPTIONS

1. Support the motion as is.

2. Reword the motion.

3. Reject the motion.

Staff is recommending Option 1.

Respectfully submitted, ______Sally Mole Director of Parks and Recreation

Provincial Funding for Cycling Infrastructure (Report from Director of Page 102 of 175 Parks and Recreation). Agenda Item # J1b)

The Corporation of the District of Tofino REPORT TO COUNCIL

Council Agenda Date: 2012-Mar-27 TO Mayor and Council RTC Submission Date: 2012-Mar-21 FROM Braden Smith, CAO A/T #: CR-0226 File #: 0550-04 SUBJECT Radio Read Policy for Water Meters

RECOMMENDATION

THAT Council approve the radio read policy as presented.

PURPOSE

This report seeks approval for the proposed Radio Read policy.

STRATEGIC PRIORITY OF COUNCIL

Strategic Priority: Top 6 - #1 Plan, build and maintain water infrastructure. Project/Initiative: 1.i) Water radio read project

FINANCIAL IMPACTS

The proposed policy will assist in meeting the budget targets for the radio read implementation program. Fewer staff resources will be required (public works staff reading individual meters, finance department billing) and the policy will greatly reduce the amount of GHGs associated with vehicle travel presently needed to manually check water meters, resulting in significant fuel cost savings.

BACKGROUND

At the January 24, 2012 Regular Council Meeting the following resolution was passed: THAT Council endorse Committee of the Whole recommendation CW 019-12 that Council direct staff to develop a policy on the installation of radio read meters on strata properties.

Implementation of the radio read program will span over three budget cycles. As part of the 2011 budget $40,000 was allocated for product installation. An additional $20,000 is included in the 2012 and 2013 budgets respectively.

DISCUSSION

When the radio read program was developed it was anticipated that the devices would be installed on all existing water meters at property line. Strata-type developments have one

Radio Read Policy for Water Meters (Report from CAO). Page 103 of 175 Agenda Item # J1b)

water service connection and water meter at property line and in some cases have additional water meters within the private property servicing individual housing units. The practice of staff reading and billing for these individual meters on private property has not been standardized in policy or bylaw, which has created inequity among strata-type properties and between strata and fee simple properties.

This policy seeks to set a universal standard that includes the District’s responsibility for service connections and water meters, provides fairness and equity among users, limits future liability, and is consistent with the bylaw.

OPTIONS

1. Approve the Radio Read Policy as presented

2. Modify the proposed Radio Read Policy to permit all water meters to receive a radio read device, irrespective of whether a service connection fee was paid, subject to the Water Utility Rates and Regulation Bylaw, No 574, 1992 first being amended.

3. Reject the proposed Radio Read Policy

Staff is recommending Option #1 as it is consistent with the water bylaw, recognizes the distinction between users who’ve paid for an individual water service connection, and mitigates the District’s liability related to infrastructure on private property.

Respectfully submitted,

______Braden AC Smith, MCIP CAO

Appendices: 1. Radio Read Policy 2. Water Utility Rates and Regulation Bylaw, No.574, 1992

Radio Read Policy for Water Meters (Report from CAO). Page 104 of 175 Agenda Item # J1b)

The Corporation of the District of Tofino Installation of Radio Read Meters Policy

Resolution No Date Certified Correct Braden Smith, CAO

PURPOSE

A policy to provide direction for the installation of radio read meters on properties within the District of Tofino.

SCOPE

This policy applies to water service connections installed on the property line within the District of Tofino.

PROCEDURE AND CONDITIONS

1. Where a water service connection fee has been paid to the District of Tofino at either building permit or subdivision stage, a radio read device shall be supplied and installed by the District. a) A water utility bill shall be generated in accordance with the bylaw.

2. For all other water users, where only one water service connection fee has been paid to the District of Tofino at either building permit or subdivision stage, one radio read device shall be supplied and installed on the meter located at the property line. a) One utility bill shall be generated and sent out to the property owner or Strata Council for all internal users. 3. Where a strata property owner, multi-family or mobile home park, have not paid a fee to the District of Tofino for additional water service connections, they may purchase from the District individual radio read devices and/or water meters at the actual cost plus labour and administration, and shall be installed by the District of Tofino, subject to: a) Participation by all strata units is required; and b) Approval by the Public Works Superintendant.

A single water utility bill shall be generated in accordance with the bylaw and sent to the Strata Council or property owner. The utility bill shall include:

Radio Read Policy for Water Meters (Report from CAO). Page 105 of 175 Agenda Item # J1b)

• Total consumption billing amount for the quarter recorded from the meter at the property line; • An additional meter reading levy shall be applied for each additional ERT for which separate consumption volumes have been supplied.

AUTHORITY TO ACT:

Delegated to staff.

Radio Read Policy for Water Meters (Report from CAO). Page 106 of 175 Agenda Item # J1b)

Consolidated for Convenience Only

CORPORATION OF THE DISTRICT OF TOFINO

WATER UTILITY RATES AND REGULATION BY-LAW NO. 574, 1992

CONSOLIDATED AS OF March 9, 2010

Up to Bylaw No. 1112, 2010

Radio Read Policy for Water Meters (Report from CAO). Page 107 of 175 Agenda Item # J1b)

CONSOLIDATED FOR CONVENIENCE ONLY

DISTRICT OF TOFINO

WATER UTILITY RATES, TERMS AND CONDITIONS BY-LAW

BY-LAW NO. 574, 1992

A by-law to fix the Rates, Terms and Conditions under which Water may be Supplied and Used.

WHEREAS the Council of the District of Tofino is empowered and authorized pursuant to the Municipal Act to fix the rates, terms and conditions under which water may be supplied and used within the District of Tofino; and

WHEREAS the Council deems it desirable and expedient to fix the rates, terms and conditions under which water is supplied and used.

NOW THEREFORE the Council of the District of Tofino, in the Province of British Columbia, in an open meeting assembled Hereby Enacts As Follows:

Title

1. This by-law may be known and cited for all purposes as the “District of Tofino Water Utility Rates and Regulation By-law No. 574, 1992.

Definitions

2. In this by-law:

Billing Period – means the period of time over which water is consumed and for which a charge is levied upon each Owner supplied with water by the System.

Commercial Customer – means a property used in an activity carried out for financial gain, not including operation as a Hotel/Motel, or Fish Processing.

Connection – means an initial service connection from the District Water Utility System

Council – means the Council of the Corporation of the District of Tofino.

District – means the Corporation of the District of Tofino.

Due Date – means the date shown on the Utility Billing Invoice which shall be no less than thirty days (30) from the invoice date to fall on a date that the District Administration office is regularly open. Fish Processing Customer - means a property wherein water is used primarily for the commercial processing of fish.

Flat Rate Service – means an un-metered Connection to the District Water Utility System. Institutional Customer - means a property operated by a public institution or a not-for-profit organization delivering services within the District.

Metered Service – means a service that has a meter installed for determining the quantity of water supplied by such service.

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Radio Read Policy for Water Meters (Report from CAO). Page 108 of 175 Agenda Item # J1b)

Motel/Hotel Customer - means a business operating four or more sleeping units and/or housekeeping units primarily used or intended to be primarily used for the temporary accommodation of transient guests. It also means a campground/RV park or mixed cabins and campground/RV park. A motel/hotel may include ancillary facilities such as a restaurant, meeting rooms, convention facilities, recreational facilities, and/or a pub. Motel/Hotel Unit – means each sleeping unit in a business meeting the definition of a Hotel/Motel Customer. In the case of campgrounds/RV parks, each 2.6 sites will be considered a unit.

Owner – means the legal owner or registered lessee of any real property who has the right of access to and control of any land, building or premises to which any of the provisions of this by-law apply.

Quarterly – means a period of three months between meter readings: charges for any lesser period shall be calculated on a pro rata basis.

Rate – means the price or sum of money to be paid by any consumer for the quantity of water supplied to him, as measured by a meter; any Quarterly charge; or Flat Rate charge as provided by this by-law.

Residential Class – means properties used as a residential dwelling, and does not include residential strata properties.

Service – means the supply of water from the District Water Utility System to any person, company or corporation and shall include all pipes, taps, valves, connections and other things necessary to supply or actually used for the purpose of such supply. Strata Residential Customer - means the collective owners of a strata property served by a single connection and meter, or the collective lessees and/or renters in a mobile home park served by a single connection and meter. Strata Unit – means each self-contained living quarters, within a multi-unit building meeting the definition as a Strata Residential Customer, or each separate lot within an area meeting the definition as a Strata Residential Customer

Suite – means any premise occupied as a single family residence or used as an office, which is non-metered.

Summer Period – means the months of April to September, inclusive

Summer Rates – means the rates applicable during the Summer Period.

System – means the District of Tofino Water Utility System, which includes all pipes, valves, transmission and distribution lines, pumping equipment, dams, weirs and the like from the source of water up to and including the individual Service Connection.

Winter Period – means the months of October to March, inclusive.

Winter Rates – means the rates applicable during the Winter Period

General Conditions

1. All Rates, rents or charges as set forth in Schedule “A” of this by-law are hereby imposed and levied by the District and all such Rates, rents or charges shall be payable at the District Administration Office.

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Radio Read Policy for Water Meters (Report from CAO). Page 109 of 175 Agenda Item # J1b)

2. All Rates, rents or charges as set forth by this by-law shall be due and payable on or before the Due Date.

3. All amounts shall be payable on or before the Due Date shown on the Utility Billing Invoice rendered and where payment is not made during the said period there shall be payable a penalty of ten (10%) percent of the amount shown on the invoice as current billing.

4. All Flat Rate Users shall be:

a) invoiced annually.

5. The Rates, rents and charges levied or imposed under the provisions of this by-law are a special charge upon the lands or real property in respect of which the water is supplied or used. All Rates, rents and charges under the provisions of this by-law, in addition to any other remedies, may be levied, collected and recovered from the Owner charged or used in the same manner and subject to the same incidents as taxes upon land and improvements.

6. a) The District shall not turn on any water service until a service connection permit application as outlined on Schedule “B” attached to and forming part of this by-law is completed for the District and a service connection permit fee as outlined on Schedule “A” is paid. The connection is to be inspected by the District Works Department prior to completion.

b) The Rates imposed upon any real property by this by-law shall continue to accrue against such real property as long as water is normally being supplied or used is available for use upon such real property from this System.

7. A fee for turning on or shutting off a Water utility Service shall be charged as outlined in Schedule “A”. The Service will not be turned on or shut off until the written request is received in the District Administration office from the property Owner along with said fee.

8. a) No person other than the District Works Department employee or his designate, or District Volunteer Fireman, under the direction of the Fire Chief, shall turn on or shut off any fire hydrant, valve, stop-cock, water meter or other fixture of the water utility System or shall tamper with such objects in any way whatsoever; and

b) No person shall obstruct access to any fire hydrant, valve, stop-cock, water meter or other fixture of the water utility System; and

c) Any person so doing shall be guilty of an infraction of this by-law and shall pay all costs and expenses for the removal of any matter or thing so obstructing in addition to liability to the penalties imposed under this by-law.

9. No contractor, builder or other person shall use, for building purposes or otherwise, any water from the water utility System without written permission from the District Works Department.

10. a) All Connections to the District water utility System shall be in accordance with the specifications outlined on Schedule “C” attached to and forming part of this by-law; and

Consolidated for Convenience Only 4

Radio Read Policy for Water Meters (Report from CAO). Page 110 of 175 Agenda Item # J1b)

b) Prior to the turning on of any water from the System the Owner must show to the satisfaction of the District Works Department that on-site plumbing conforms to the specifications outlined on Schedule “C”; and

c) No person shall connect any pipe or other fitting or thing which is in any way connected to or supplied from any other water System.

11. a) The District shall be responsible for all damages and/or maintenance to the water utility System on District owned property but shall not be liable for the quality of water supplied; for the failure of the volume or pressure of the water supply; and shall exclude liability caused by the Owner.

b) The property Owner shall be responsible for all damages and/or maintenance to the water utility Service on the Owners side of the property line and shall keep the service pipes, stop-cocks, fire hydrants and other fixtures on their real property in good order and repair and protected from the frost and injury.

12. a) District Works Department employees are authorized and empowered to inspect, compel, and require that all the regulations and provisions prescribed in this by-law be carried out; and

b) The Public Works Superintendent may at any time:

I. Turn off or interrupt the water supply to any person or to any lands for the purposes of making repairs, extensions, alterations or improvements to the waterworks system of the municipality.

II. In addition to any other remedies the Municipality may have and on addition to any penalty prescribed by this bylaw, the Public Works Superintendent may at any time shut-off or interrupt the water supply to any person or to any lands who or which have contravened any of the provisions of this bylaw.

c) No person shall obstruct or prevent a District Works Department employee from carrying out an inspection under this by-law.

13. a) The District may prohibit or regulate the use or water supplied from the System for the purpose of wetting roofs, washing windows or vehicles, sprinkling streets, sidewalks, lawns, gardens, yards or grounds by hose or sprinkler.

b) Notice prohibiting or otherwise regulating the use of such water may be given by publication in at least one issue of a newspaper circulating in the municipality, by telephone, Radio, T.V. or Posters giving the effective date for the prohibiting or regulating of such water use.

c) The District may allow in cases of emergencies the consumption of water in excess of the prohibition or regulation provided herein.

Metered Service

14. All meters shall be read on a Quarterly basis by the District.

15. Accounts for water supplied shall be rendered by the District on the first business day of each month in which normal meter readings occur or as soon as possible after interim readings.

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Radio Read Policy for Water Meters (Report from CAO). Page 111 of 175 Agenda Item # J1b)

16. a) Meters shall be installed upon all premises requiring a Service Connection to supply water from the District water System.

b) Meter installations shall be located in a convenient and safe place, readily accessible for meter readings, inspection, repair or removal outside of the building.

17. a) All meters two (2”) inches in size and smaller will be supplied by the District.

b) The meter rental Rates as outlined in Schedule “A” are hereby imposed upon Owners of real property and shall be levied and collected as Quarterly rental for water meters supplied by the District, whether installed at the request of the Owner of the premises or not, and whether any water has been consumed in any such Billing Period or not.

18. All meters larger that two (2’) inches in size will be supplied by the District and charged to the property Owner.

19. Meters will be tested by the District Works Department upon request, provided that a fee as outlined in Schedule “A” is paid in advance. Such fee to be refunded if the meter is found to be registered incorrectly, otherwise such fee shall become the property of the District.

20. The District shall maintain and repair all meters which are the property of the District but where replacements or repairs, except through ordinary wear, are rendered necessary by the acts, neglect or carelessness of the Owner or occupant of any premises, any expense cause to the District shall be chargeable to and paid by the Owner of such premises.

21. Where no separate meter is installed for separate Suites of strata or multi-suite facilities, only one utility billing invoice shall be provided to the Owner.

22. Where any water meter fails to register or to properly indicate the quantity of water consumed or used, or where breakages occur on private property, the District shall estimate the consumption of water and shall render an account to the Owner.

Offences

23. Every person who violates any of the provisions of this by-law, or who suffers or permits any act or thing to be done in contravention or in violation of any of the provisions of this by-law, or who neglects to do or refrains from doing anything required to be done by any of the provisions of this by-law, or does any act or thing or omits any act or thing thus violating any of the provisions of this by-law shall be deemed to have committed an offence, and upon a summary conviction is liable to imprisonment for a term of not more than six months or to a fine of not more than $2,000 or to both fine and imprisonment.

24. The following by-laws are hereby repealed:

a) “District of Tofino Waterworks Rate and Regulation Amendment By-law No. 551, 1991”

b) “District of Tofino Waterworks Rate and Regulation Amendment By-law No. 516, 1990”

c) “District of Tofino Waterworks and Sewage System Rate and Connection Regulations Amendment By-law No. 493, 1989”

d) “District of Tofino Waterworks Rate and Regulations By-law No. 367, 1985”

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Radio Read Policy for Water Meters (Report from CAO). Page 112 of 175 Agenda Item # J1b)

READ a first time this 8th day of June, 1992

READ a second time this 8th day of June, 1992

READ a third time this 8th day of June, 1992

ADOPTED by Council this 22nd day of June, 1992

______Frank Van Eynde, Mayor

______Shelly Thibodeau, Clerk Administrator

I hereby certify the foregoing to be a true and correct copy of By-law No. 574, 1992 cited as the “District of Tofino Water Utility Rates and Regulation By-law No. 574, 1992” as adopted by Council this 22nd day of June, 1992.

______Shelly Thibodeau, Clerk Administrator

Consolidated for Convenience Only 7

Radio Read Policy for Water Meters (Report from CAO). Page 113 of 175 Agenda Item # J1b)

SCHEDULE “A” ATTACHED TO AND FORMING PART OF “DISTRICT OF TOFINO WATER UTILITY RATES, TERMS AND CONDITIONS BYLAW NO. 1100, 2009”

WATER UTILITY RATES, RENTS, AND CHARGES

1. METER CONSUMPTION RATES

All water utility customers will be assigned one of the following classes:

Residential Motel/Hotel Commercial

Institution Strata Processing

Each Class of water users will be charged at a progressive stepped rate per cubic meter of metered water delivered. The rates per class per quarter are shown in the table below. As the maximum consumption level for a class rate is exceeded then additional consumption is calculated using the next higher rate. For the Hotel/Motel and Strata classes, the rate will be per unit as defined.

CLASS RATE 1 RATE 2 RATE 3 RATE 4 RATE 5 Residential use <=25 m3 <=35 m3 <=45 m3 <=60 m3 >60 m3 Winter Rates $0.90 $1.10 $1.25 $1.35 $1.50 Summer Rates $1.80 $2.20 $2.60 $2.80 $3.10 Commercial use <=100 m3 <=200 m3 <=400 m3 <=600 m3 >600 m3 Winter Rates $1.10 $1.40 $1.60 $1.70 $1.85 Summer Rates $2.20 $2.80 $3.20 $3.40 $3.70 Hotel/Motel use/unit <=15 m3 <=20 m3 <=30 m3 <=40 m3 >40 m3 Winter Rates $1.10 $1.25 $1.35 $1.45 $1.55 Summer Rates $2.20 $2.50 $2.70 $2.90 $3.10 Institution use <=45 m3 <=90 m3 <=150 m3 <=300 m3 >300 m3 Winter Rates $1.20 $1.35 $1.50 $1.65 $1.75 Summer Rates $2.40 $2.70 $3.00 $3.10 $3.50 Strata use <=25 m3 <=35 m3 <=45 m3 <=60 m3 >60 m3 Winter Rates $0.90 $1.10 $1.25 $1.35 $1.50 Summer Rates $1.80 $2.20 $2.60 $2.80 $3.10 Processing use <=250 m3 <=625 m3 <=1250 m3 <=2500 m3 >2500 m3 Winter Rates $1.00 $1.10 $1.30 $1.45 $1.60 Summer Rates $2.00 $2.20 $2.60 $2.90 $3.20

2. METER READING LEVY

a. Quarterly levy of $2.90 applied to each account which requires a meter to be read for the purpose of “Meter reading expense”.

3. WATER CAPITAL LEVY

a. Quarterly levy of $1.50/m3 of water consumed in the quarter to be placed in the Water Utility Reserve Fund for the purpose of “Water Infrastructure Expansion and Replacement”.

4. 3RD QUARTER 2009 SPECIAL LEVY

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Radio Read Policy for Water Meters (Report from CAO). Page 114 of 175 Agenda Item # J1b)

a. A levy consisting of the rates indicated below to be charged to each class of water user at a progressive stepped rate per cubic meter of metered water delivered. As the maximum consumption level for a class rate is exceeded then additional consumption is calculated using the next higher rate. For the Hotel/Motel and Strata classes, the rate will be per unit as defined.

CLASS RATE 1 RATE 2 RATE 3 RATE 4 RATE 5 Residential use <=25 m3 <=35 m3 <=45 m3 <=60 m3 >60 m3 Levy rate $0.77 $1.02 $1.27 $1.32 $1.42 Commercial use <=100 m3 <=200 m3 <=400 m3 <=600 m3 >600 m3 Levy rate $1.02 $1.47 $1.72 $1.77 $1.87 Hotel/Motel use/unit <=15 m3 <=20 m3 <=30 m3 <=40 m3 >40 m3 Levy rate $1.02 $1.17 $1.22 $1.27 $1.27 Institution use <=45 m3 <=90 m3 <=150 m3 <=300 m3 >300 m3 Levy rate $1.40 $1.55 $1.70 $1.65 $1.85 Strata use <=25 m3 <=35 m3 <=45 m3 <=60 m3 >60 m3 Levy rate $0.77 $1.02 $1.27 $1.32 $1.42 Processing use <=250 m3 <=625 m3 <=1250 m3 <=2500 m3 >2500 m3 Levy rate $0.95 $1.05 $1.35 $1.55 $1.70

b. The total consumption for which the levy will be calculated is the amount metered in the 3rd quarter of 2009.

c. This levy is for the purpose of 2009 operational costs for the water system and is to be referred as “Q3 2009 one time operating cost levy”.

d. This levy is to be applied on the 3rd quarter 2009 utility bills only.

5. NON-METERED WATER UTILITY

a. RESIDENTIAL

$100.00 per suite per quarter.

b. COMMERCIAL

Estimate water consumption based on a similar use, then invoice according to Section 1of this schedule.

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Radio Read Policy for Water Meters (Report from CAO). Page 115 of 175 Agenda Item # J1b)

6. METER RENTAL RATES – for each quarterly billing

Meter Size .625” $18.00 .75” $18.00 1.0” $21.00 1.5” $27.00

7. INITIAL CONNECTION RATES

a. Pays for the right to connect into the District’s System.

b. The connection rate covers the cost of managing the water connection asset and paying future service connection repairs.

c. The portion of the connection rate that represents the right to connect fee is $500.00.

d. The Connection rate is based on the size of the water line connected as follows: 0.625” $2,000.00 2” $3,000.00 0.75” $2,000.00 3” $3,000.00 1” $2,500.00 4” $3,000.00 1.5” $2,500.00 >4” actual cost

8. PENALTY ON OVERDUE ACCOUNTS 10% of the current amount billed 9. TURN ON/SHUT OFF FEE $100.00 per instance 10. METER TESTING FEE $100.00 per test

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Radio Read Policy for Water Meters (Report from CAO). Page 116 of 175 Agenda Item # J1c)

The Corporation of the District of Tofino REPORT TO COUNCIL

Council Agenda Date: 2012-03-27 TO Braden Smith, CAO RTC Submission Date: 2012-03-21 Bob Schantz Manager of Public Works and FROM Building Inspection A/T #: CR:0307 File #: 0540-04 SUBJECT Water leak at 240 Neill Street

RECOMMENDATION

THAT Council receives this report for information

CAO’S COMMENTS

PURPOSE

The purpose of this report is to inform Council as to the issue of the leak in the letter from Joanna Streetly and the results of the repair on March 21, 2012

STRATEGIC PRIORITY OF COUNCIL

Strategic Priority: Top 6 - #1 Plan, build and maintain water infrastructure. Project/Initiative: 1.h) Address existing water infrastructure shortcomings & weaknesses

FINANCIAL IMPACTS

The financial impacts of this repair were minimal the financial impacts of the issues that were discovered during the repair if the required replacement is carried out will need to be established as this is not part of the Water Capital Plan

BACKGROUND

I was contacted in August regarding the seepage of water. I informed my foreman of the issue and requested that it be looked into and resolved. He reported back to me that they had investigated the issue and spent nearly 4 hours but were unable to establish if this was a water main leak or a water service leak. The staff have monitored the situation over the winter to establish if the water was indeed a leak and if it would increase in volume. There was a more thorough investigation by staff at my request and the leak was discovered and repaired.

I have contacted Joanna Streetly and informed her of the repair and apologized for the delay in the response to her concerns.

Water leak at 240 Neill Street (Report from Manager of Public Works and Page 117 of 175 Building Inspection). Agenda Item # J1c)

DISCUSSION

The 2 inch water main the services the properties from 240 Neill Street to the end runs across private property, this main is thin wall 2 inch which will be prone to more leaks. The recommendation from Mr. Papuc is to replace this section of main with thick wall 2 inch and to place it alongside the roadway. The 6 inch main that services Neill Street to 240 Neill Street was replaced in 2001. This will be a project that can be undertaken by district staff and will be looked at as a project in 2013.

Respectfully submitted;

______Bob Schantz Manager of Public Works and Building Inspection

Water leak at 240 Neill Street (Report from Manager of Public Works and Page 118 of 175 Building Inspection). Agenda Item # J1c)

Water leak at 240 Neill Street (Report from Manager of Public Works and Page 119 of 175 Building Inspection). Agenda Item # J1d)

The Corporation of the District of Tofino REPORT TO COUNCIL

Council Agenda Date: 2012-MAR-27 TO Braden Smith, CAO RTC Submission Date: 2012-MAR-19 6520-N. FROM Aaron Rodgers, Community Sustainability A/T #: CR-0000 File #: Chesterman SUBJECT North Chesterman Parking

RECOMMENDATION

THAT Council discuss the three options presented in this report. AND THAT Council direct staff to proceed with the appropriate Option.

CAO’S COMMENTS

This report is in response to a Council resolution related to parking on Lynn Road.

PURPOSE

CW-76-11 THAT Staff come back with a report to create no parking on one side of Lynn road; and that the report include enforcement and any complications as a result.

BACKGROUND

The Terms of Reference for the Neighbourhood Traffic Committee describes the committee’s role as representing;

“…the public and the District’s interest in planning traffic calming initiatives within the District of Tofino. The Neighbourhood Traffic Committee will review and monitor issues pertaining to traffic, and develop a traffic calming plan for the neighbourhood designated by Council as the area of focus. The Neighbourhood Traffic Committee is an advisory body and will provide information and advice to Council and municipal staff. As requested by resolution of Council, the Neighbourhood Traffic Committee will identify and review all options for traffic calming initiatives, and make recommendations to Council.”

Council tasked the Neighbourhood Traffic Committee (NTC) to provide Council with recommendations to Council with respect traffic issues in and around Lynn Road such as parking and speed.

At the October 25th, 2012 Committee of the Whole meeting Council was presented with recommendations from the committee as follows.

North Chesterman Parking (Report from Manager of Community Page 120 of 175 Sustainability). Agenda Item # J1d)

Traffic Calming 1. Combined speed hump/elevated cross walk at beach access points, going from path to path. 2. Speed humps at other beach access points. 3. Combined speed hump/elevated cross walk from Howard Drive footpath across Lynn Rd. 4. Speed humps to be pre-engineered from recycled rubber.

Parking 1. Ban parking along the roadways 2. Enforce “No parking” 3. Expand the middle and south parking lots

Council made the following resolutions with respect to the report (highlighting by staff for clarity).

Resolution No. CW-74-11 Moved by Councillors Tilitzky / Fraser THAT the recommendation from the Traffic Committee on traffic calming to “combined speed hump/elevated cross walk at beach access points, going from path to path; speed humps at other beach access points; combined speed hump/elevated cross walk from Howard Drive footpath across Lynn Road; and speed humps to be pre-engineered from recycled rubber” be received for information. CARRIED

Resolution No. CW-75-11 Moved by Councillors Johns / Fraser THAT the recommendation from the Traffic Committee on parking to “ban parking along the roadways; enforce ‘no parking’; and expand the middle and south parking lots” be received for information. CARRIED

Resolution No. CW-76-11 Moved by Councillors Johns / Tilitzky THAT Staff come back with a report to create no parking on one side of Lynn road; and that the report include enforcement and any complications as a result. CARRIED

Resolution No. CW-78-11 Moved by Councillors Tilitzky / Fraser THAT staff to look at the possibilities of expanding Middle and South Chesterman Beach parking lots. CARRIED

This report specifically considers Resolution No. CW-76-11.

DISCUSSION

GENERAL ICBC crash data from 2001-2010 indicates four crashes along Lynn Road and Chesterman Beach road, three of which involved only property damage. The crash data includes parking lot incidents and incidents involving parked vehicles.1 No crashes involved pedestrians.

Under the road typologies of the current subdivision and development bylaw, Lynn and

1 2011RDS1201-0 Intersection Crashes

North Chesterman Parking (Report from Manager of Community Page 121 of 175 Sustainability). Agenda Item # J1d)

Chesterman Beach Roads are classified as an Urban Local Street (20.0m R.O.W.). Under the new proposed road cross sections the corresponding road is a Rural Recreational Access Collector (22.0-26.0m). The existing Lynn Road and Chesterman Beach Road R.O.W.’s are 20m wide. The table below compares the various provisions of each cross section.

Cross Section ROW Parking Paved Surface Sidewalks Curb Bike lane Width Urban Local 20.0m One side 8.5m incl. Yes (1.5 Yes No Street (Sub alternating parking m) 850) Rural 20.0- One side 9.0 including See bike no Yes (2.0- Recreational 26.0m parallel parking pedestrian lane 3.0 m) or Access path(cycle/walk) sidewalk Collector (proposed) Existing 20.0m No parking 7.0m not incl. No No No provided gravel shoulders

The existing R.O.W consists of a 7.0m asphalt travelled way and a 1.5m-2.5m sloping gravel shoulder on either side. There are no pedestrian paths or lanes. The existing road is most similar to built form to a “Lane” (5.6m paved travel way) as described by the Subdivision and Development Bylaw #850.

Currently, beach users park on both sides of the road either on the gravel shoulder or half on the gravel shoulder and half on the travelled area of the road. Parking is primarily centred in front of three main beach access parking lots and the three pedestrian paths to the beach.

LOCATION One question requiring resolution is, “which side of the street to allow parking”? Looking at the mapping tools available to the District, it appears as though the west side (ocean side) is the most appropriate location. The District ROW along Lynn Road in particular appears to be skewed to the west, meaning that the District would have no room to develop parking along the east (land) side of the road.

OPTIONS Staff have undertaken preliminary work with respect to determining how best to achieve the goal of parking on one side of Chesterman Beach Road and Lynn Road. The issue has been broken down into three options for Council’ consideration;

1. Alternative 1 The first option for Council’s consideration is to authorize staff to modify the existing signage to permit parking along one side of the street only and enforce the existing parking bylaw.

This direction is the most affordable option. It involves a relatively small capital expenditure mainly for signage unless Council is considering towing. Any towing program will require the expansion of the existing impound yard. The preferred option for enforcement will revolve around the use of

North Chesterman Parking (Report from Manager of Community Page 122 of 175 Sustainability). Agenda Item # J1d)

tire clamp or “parking boot”.

The operational cost to the budget will derive from the employee hours associated with the enforcement and administration of the Figure 1-Boot parking bylaw. This cost will be determined by the service level standards acceptable to Council. Below is a table outlining the estimated costs to develop Option 1.

Signage (Capital) Quantity Unit cost Total Frequency “No Parking” signs 20 $8.74 $174.80 One time Posts 20 $44.10 $882.00 One time Concrete base 20 $51.15 $1,023.00 One time Installation hours 20 $21.59 $431.80 One time Tire clamps 2 $575.00 $1,150.00 One time Impound expansion (IF REQUIRED) - - $20-30,000.00 One time

Enforcement (Operational) Quantity Unit cost Total Enforcement hours/day ? $24.70 ?? Depends on service level. Admin hours/day ? $24.70 ?? Depends on service level.

2. Alternative 2 The second alternative for Council to consider is the development of new parking spaces along the western edge of the District ROW. The development of new parking would require buttressing of ditch, installation of a culvert and some form of surfacing whether it is asphalt, gravel or another product. Staff contacted a consulting engineer to determine the rough costs per metre of developing parking. The costs below represent an estimate only, and assumes the following;

• 3 metre wide parking parallel parking space at existing grade • Gravel used to widen • No SRW’s required • If the culvert length exceeds 20m a provision should be given for a catch basin/asphalt curbing. • If the total length is more than 30m consideration should be given to installing a drain main with proper maintenance structures.

Please see table below:

Item $/metre Excavation and $20.00 Removal Gravel backfill $45.00 Culvert 500 csp $50.00 600 csp $65.00 900 csp $90.00 Asphalt $120.00 Total/metre $235.00 to $275.00

The approximate length of Lynn Road and Chesterman Beach Road is 1600 metres. There are approximately 50 driveways of 6 metres in width for a total of 300m driveways. That leaves

North Chesterman Parking (Report from Manager of Community Page 123 of 175 Sustainability). Agenda Item # J1d)

approximately 1300 metres that could be utilized for parking spaces. A parallel parking space is 7 metres long, 1300 metres divided by a 7 metre space equals a possible 185 parking spaces. The estimated cost to develop 1300 metres (notwithstanding the provisions identified above) equals $305,500 ($235.00 x 1300). The cost to develop one space is estimated at $1645.00.

The cost of this alternative would depend upon Council direction. One option would be to begin developing parking at the three existing pedestrian beach accesses.

3. Alternative 3 The third alternative identified by staff is the redevelopment of the entire road to current or proposed road standards including provisions for drainage, parking, and pedestrians. Due to the high capital costs of this option staff did not pursue this option in detail. The redevelopment of the two roads would be based on either the existing standards in the subdivision and development bylaw or the new proposed subdivision standards. The cost of providing a class D engineering cost estimate for this alternative is likely in the $5000-$10,000 range.

OTHER CONSIDERATIONS There are a number of related issues with respect to parking along Lynn Road and Chesterman Beach Road. 1. Climate Change and the rising sea level. The Province has recently released its predictions for the rise of sea levels. In Tofino, the sea level is expected to rise by between 0.85 and 1.0 metre by 2100. This has implications for developing new infrastructure in low lying areas. 2. Safety. The preceding report deals directly with the question of how to develop and enforce parking on one side of Lynn Road and Chesterman Beach Road. It does not address safety or speeding concerns. 3. Survey. The North Chesterman Beach Parking Survey was distributed to North Chesterman residents (excluding Howard Drive and Osprey Lane). Tofino has a 2011 population of 1876. Of the 119 surveys delivered 92 were returned representing 5% of Tofino residents.

IMPLICATIONS

1. COUNCIL STRATEGIC PRIORITIES Strategic Priority: #8 Manage and maintain solid waste and road infrastructure. Project/Initiative: Not applicable.

2. FINANCIAL IMPACTS The financial impacts of the recommendation will be determined by which option is chosen by Council and to what degree that option is implemented.

OPTIONS

1. Direct Staff to proceed with the appropriate alternative.

2. Do nothing.

3. Do something else.

North Chesterman Parking (Report from Manager of Community Page 124 of 175 Sustainability). Agenda Item # J1d)

Staff is recommending Option 1.

Respectfully submitted,

______Aaron Rodgers Manager of Community Sustainability

North Chesterman Parking (Report from Manager of Community Page 125 of 175 Sustainability). Agenda Item # J1e)

The Corporation of the District of Tofino REPORT TO COUNCIL

Council Agenda Date: 2012-Mar-27 TO Braden Smith, CAO RTC Submission Date: 2012-Mar-16 FROM Aaron Rodgers, Community Sustainability A/T #: CR-0000 File #: 6130-20 MUP SUBJECT MUP Phase 2-Change Work Order

RECOMMENDATION

THAT Council approve the change work order for the relocation of the retaining wall.

CAO’S COMMENTS I concur

PURPOSE

The purpose of this report is to apprise Council of one change work order for the shifting of the Multi-Use-Path adjacent to the District owned lot at 720 Campbell.

BACKGROUND

As the project has begun a number of construction issues are being presented. Staff is working with the contractor and consulting engineers to overcome emerging issues.

DISCUSSION

GENERAL The stipulated price construction contract signed with Crow Excavation and Trucking provides a vehicle for amendments to the contract in section GC11 CHANGES IN THE WORK.

PATH DESIGN Staff has shifted the path for the following reasons:

• During excavation for the construction of the wall, a District water main has proved difficult to locate using District as-builts. It appears as though the water main is buried some distance from where it should be. To continue to build the path as per the plans, the contractor would have had to excavate a large section of the highway. This would have caused days of one lane traffic around the clock. Another problem real possibility was the potential for damage to the water main (and the water supply to the downtown area) due to its unknown location.

• Design drawings 87162 01 D4 (October 11th, 2011) included in the tender package for

MUP Phase 2-Change Work Order (Report from Manager of Community Page 126 of 175 Sustainability). Agenda Item # J1e)

Phase 2 of the MUP project indicate that adjacent to 720 Campbell Street, the proposed path is immediately adjacent to Highway 4 with the exception of a sharp jog around a hydro pole. This proximity to the road and the sharp jog represents a significant hazard to cyclists and pedestrians. The District has the room between the proposed path and the parking lot/access road to move the path closer to the water side. The shifting of the path will separate the path from the road and eliminate the need for the jog around the Hydro pole.

• Additional benefits will be the creation of a sitting and viewing area, which once the road to Bay Street is completed, will showcase a magnificent view of Meares Island.

IMPLICATIONS

1. COUNCIL STRATEGIC PRIORITIES Strategic Priority: #9 Plan, build and maintain quality parks, trails & facilities. Project/Initiative: 9.d) Improved pedestrian and bike access.

2. FINANCIAL IMPACTS The shifting of the path will incur an additional cost of $6157.68. based on;

• a unit price for excavation and removal of overburden of $24.04/m3. The estimated volume of overburden to be removed is 76.455 m3; and, • a unit price for purchase, transportation, and placement of gravel (fill) of $56.50/m3 . The estimated volume of fill to be added is 76.455 m3;

The treasurer has confirmed that the existing Gas Tax Funds contain an adequate surplus and that the provisions of this fund allow for spending on the construction of the Multi-Use-Path.

3. ADMINISTRATIVE/COMMUNITY IMPACTS N/A

OPTIONS

1. Approve proposed change.

2. Do nothing.

3. Something else.

Staff is recommending Option 1 on the basis of the above the report.

Respectfully submitted,

MUP Phase 2-Change Work Order (Report from Manager of Community Page 127 of 175 Sustainability). Agenda Item # J1e)

______Aaron Rodgers Manager of Community Sustainability

Appendices: 1. Change Work Order 4

MUP Phase 2-Change Work Order (Report from Manager of Community Page 128 of 175 Sustainability). Agenda Item # J1e)

MUP Phase 2-Change Work Order (Report from Manager of Community Page 129 of 175 Sustainability). Agenda Item # J1f)

The Corporation of the District of Tofino REPORT TO COUNCIL

Council Agenda Date: 2012-MAR-27 TO Braden Smith, CAO RTC Submission Date: 2012-MAR-20 FROM Michelle Martineau, Deputy Clerk A/T #: CR-0000 File #: 0550-04 SUBJECT Acknowledgement Response Letters Policy

RECOMMENDATIONS

THAT Council repeal resolution #116-07.

CAO’S COMMENTS

I concur with the recommendation.

PURPOSE

To effectively manage staff time so that they can complete the projects and initiatives of Council within the timeframes instructed by Council.

COUNCIL STRATEGIC PRIORITIES

Strategic Priority: Top 6 - #6 Develop service level standards.

Project/Initiative: 6.a) Administration, Water, Sewer, Roads, Parks and Multi-Use Path (MUP)

FINANCIAL IMPACTS

Save $150-200 annually on paper, postage and click-charges for printing. Save between 2.5 – 11.5 days of staff resources annually.

BACKGROUND

At the March 26, 2007 regular meeting, Council resolved to create the policy after receiving a letter from John & Charmaine Enns regarding drainage issues as a late item to the agenda.

Resolution No. 116-07 Moved by Councillors Strudwick/Ayres that a policy be created that acknowledgements be sent to those letters addressed to Council where no action is taken. CARRIED

Acknowledgement Response Letters Policy (Report from Deputy Clerk). Page 130 of 175 Agenda Item # J1f)

DISCUSSION

Council has provided staff with an extremely robust list of tasks to be accomplished within their current term. In order for staff to complete as much of the list that is possible, given the current staff resources, some policies and staff practices will need to be streamlined or discontinued. We are a small municipality with very limited staff resources, and although it would be courteous to acknowledge every letter received it is not always practical to do so. I would assume that if the policy existed or not, staff would have sent out a letter to the Enns to advise them of Council’s direction (see resolution 117-07) as that would have been the administrative protocol which all local governments follow.

Due to limited staff resources in 2007, staff did not develop a policy with clear guidelines and directions, but rather used the Council directive as the policy itself. As a result of policies and directives like this, staff has had to result to a practice of “get it done” and not worry about “doing it right”. There simply was not then, nor is there now, sufficient staff resources to perform these extra “courtesy” tasks, which are not legislative requirements.

Council receives anywhere between 5 and 25 pieces of correspondence on each agenda, with 20 regular meetings per year. That means that staff are sending out between 100-525 acknowledgement letters annually and each one of those letters taking up to 10 minutes of staff time to draft, print, obtain the appropriate signatures, copy, file and mail. That translates to between 2 days to 11 days of staff resource time annually.

Approximately 40 municipalities and regional districts on Vancouver Island were surveyed as to their practices of sending out acknowledgement letters. From the municipalities which have responded to date, 61% do not send out acknowledgement letters for correspondence received for information. Some of those municipalities do not even include letters for information only in agendas but send them out directly to Council for their information. The District of Tofino’s practice is to include all correspondence that is addressed to Council, in compliance with section 14 of the Council Procedure Bylaw No. 1063, in the agenda package.

Council Procedure Bylaw No. 1063, under section 14 – Inclusions on the Agenda, states:

“any communications, including petitions for presentation to Council, shall be filed with the Corporate Officer no later than 12 noon on the Wednesday preceding a regular Council meeting.”

Council has identified two of their “Top 6 Strategic Priorities” as being communications and developing service level standards. Although a review of the Council Procedure Bylaw was put forward as a strategic goal, it was not endorsed by Council as a priority and therefore is unlikely that it will be completed within the next few years.

OPTIONS

1. Repeal the policy by rescinding Council resolution #116-07.

2. Amend the policy to direct staff to send out response letters to letters requiring action that Council has resolved to receive for information only. 2

Acknowledgement Response Letters Policy (Report from Deputy Clerk). Page 131 of 175 Agenda Item # J1f)

3. Continue with the current practice and make no changes to the policy

Staff is recommending Option #1 so that staff time can be used more effectively to meet the current priorities of Council as this will be properly addressed when staff has time to develop administrative service level standards.

Respectfully submitted,

______Michelle Martineau Deputy Clerk

Appendices: 1. Except from the March 26, 2007 regular meeting minutes 2. Acknowledgement Response Policy Letters policy

Acknowledgement Response Letters Policy (Report from Deputy Clerk). Page 132 of 175 Agenda Item # J1f)

EXCERPT FROM THE MINUTES OF THE MARCH 26, 2007 REGULAR COUNCIL MEETING

CORRESPONDENCE REQUIRING ACTION

2. John & Charmaine Enns re: Drainage Issue, dated January 26, 2007

Councillor Strudwick explained the drainage problem at 1032 Campbell St. and addressed the concerns in the letter from John & Charmaine Enns dated January 26, 2007. He suggested that the District create a drainage bylaw which would address such issues. Discussion took place regarding the regulating of disputes between two property owners. The Administrator advised that this is a civil issue and creating a bylaw would involve enforcement by the District.

Resolution No. 116-07 Moved by Councillors Strudwick/Ayres that a policy be created that acknowledgements be sent to those letters addressed to Council where no action is taken. CARRIED

Mayor Fraser suggested that a verbal report be provided by the Public Works Superintendent regarding drainage issues where new lots are created. The Administrator recommended against the creation of a drainage bylaw and provided an explanation.

Resolution No. 117-07 Moved by Councillors Anderson/Tilitzky that the matter of drainage and the creation of a bylaw be referred to the Committee of the Whole. CARRIED

Acknowledgement Response Letters Policy (Report from Deputy Clerk). Page 133 of 175 Agenda Item # J1f)

The Corporation of the District of Tofino

ACKNOWLEDGEMENT RESPONSE LETTERS

Resolution No. 116-07 DATE: March 26, 2007

CERTIFIED CORRECT: ______Leif Pedersen - Clerk - Administrator

POLICY:

THAT: Acknowledgement letters be sent in response to those letters addressed to Council where no action has been taken.

REASON FOR POLICY:

To acknowledge letters written to the District of Tofino.

BACKGROUND:

Traditionally letter of response have been written for correspondence to Council requiring action and not necessarily for letters for Council information only.

PROCEDURE:

Following the Council meeting where the list of Correspondence for Information has been received, the District of Tofino sent letters of response to the letter writer where appropriate.

AUTHORITY TO ACT:

Delegated to staff.

N:\Administration (0100-0699)\Circulars, Directives, Orders, Manuals & Policies (0340)\Policies & Procedures (0340-50)\3.02 Acknowledgement Response Letters.doc

Acknowledgement Response Letters Policy (Report from Deputy Clerk). Page 134 of 175 Agenda Item # J1g)

The Corporation of the District of Tofino REPORT TO COUNCIL

Council Agenda Date: 2012-MAR-27 TO Braden Smith, CAO RTC Submission Date: 2012-MAR-19 FROM Michelle Martineau, Deputy Clerk A/T #: CR-0239 File #: 0550-04 SUBJECT Annual General Meeting (AGM)

RECOMMENDATION

THAT the Annual General Meeting for the District of Tofino be held on Tuesday, June 26, 2012 at 5:30PM in Council Chambers and that the regular Council meeting begin immediately following the AGM.

CAO’S COMMENTS

I concur with the recommendation.

PURPOSE

To schedule the Annual General Meeting for the District of Tofino in accordance with section 99 the Community Charter.

STRATEGIC PRIORITY OF COUNCIL

Strategic Priority: Not applicable. Project/Initiative: Not applicable.

FINANCIAL IMPACTS

None.

BACKGROUND

Sections 98 and 99 of the Community Charter requires that Council prepare an annual report before June 30th of each year, and that the Annual General Meeting occur at least 14 days after the report has been made available to the public.

DISCUSSION

Council must consider the Annual Report at a public meeting either at a regular Council meeting or at a separate meeting on a separate day. It is convenient to hold the AGM on the same day as a Council meeting but it would be recommended that it take place a half hour prior to the

Annual General Meeting (Report from Deputy Clerk). Page 135 of 175 Agenda Item # J1g)

regular meeting so that the business does not get rushed during the regular meeting.

In accordance with section 94, a notice must be placed in 2 consecutive editions of the Westerly and posted on the District notice board and website advising the public of the date, time and place of the AGM and when and where the Annual Report shall be made available for public inspection.

The Annual Report must include: • The audited financial statements for the previous year; • List of properties exempted from property tax in the previous year; • A progress report on the objectives and measures established for the previous year; • Any declarations of disqualifications; • Statement of municipal objectives and measures for 2012 and 2013; and • Any other information Council would like to include in the Annual Report.

OPTIONS

1. That the Annual General Meeting for the District of Tofino be held on Tuesday, June 26, 2012 at 5:30PM in Council Chambers and that the regular Council meeting begin immediately following the AGM.

2. That the Annual General Meeting for the District of Tofino be held on a date other than the regular Council meeting date.

3. That Council provide staff with a list of other information which it would like included in the Annual Report.

Staff is recommending Option #1 for convenience purposes, and that the Annual Report contains only the required components due to limited staff resources.

Respectfully submitted,

______Michelle Martineau Deputy Clerk

Annual General Meeting (Report from Deputy Clerk). Page 136 of 175 Agenda Item # J1h)

The Corporation of the District of Tofino REPORT TO COUNCIL

Council Agenda Date: 2012-MAR-27 TO Braden Smith, CAO RTC Submission Date: 2012-MAR-20 FROM Michelle Martineau, Deputy Clerk A/T #: CR-0178 File #: 0550-04 SUBJECT 2011 Municipal Election Update

RECOMMENDATION

THAT Council receive for information

PURPOSE

To provide Council with an update on the 2011 General Election, including the status of submissions of campaign financing disclosure statements by all candidates.

CAO’S COMMENTS

I concur

STRATEGIC PRIORITY OF COUNCIL

Strategic Priority: Not applicable. Project/Initiative: Not applicable.

FINANCIAL IMPACTS

None.

BACKGROUND

Section 90 of the Local Government Act, requires each candidate, financial agent and elector organization file a campaign financing disclosure statement with the Corporate Administration Officer of the District of Tofino within 120 days after general voting day. The deadline for filing campaign financing disclosure was March 19, 2012.

Section 92.2(1)(a) of the Local Government Act, requires that a report be submitted to Council at an open meeting listing the name of any candidate, elector organization or campaign organizer for whom disclosure is not filed within the time specified above.

Section 93 requires that all disclosure statements, supplementary reports and signed declarations must be available for public inspection during regular office hours for seven (7)

2011 Municipal Election Update. (Report from Deputy Clerk) Page 137 of 175 Agenda Item # J1h)

years after the election.

DISCUSSION

All 2011 general election candidates have filed their campaign financing disclosure statements prior to the March 19, 2012 filing deadline.

All election materials, except those that the municipality is required to retain for seven (7) years have been destroyed.

Respectfully submitted,

______Michelle Martineau Deputy Clerk

2011 Municipal Election Update. (Report from Deputy Clerk) Page 138 of 175 Agenda Item # J2a)

MINUTES OF THE TOFINO LIGHTHOUSE TRAIL COMMITTEE COUNCIL HELD IN THE COUNCIL CHAMBERS 2012-MARCH-14 AT 3:45 PM

PRESENT: Chair - Councillor Thicke Sally Mole, Director of Parks & Recreation Pete Clarkson Joanna Streetly Pat Welk Stephen Ashton Ray Thorogood Guest – James Rodgers

ABSENT: Andrew Waddell

Chair called the meeting to order at 3:45 pm.

ADDITIONS TO OR DELETIONS FROM THE AGENDA

A discussion on QR Codes was added to the agenda.

ADOPTION OF AGENDA

MOTION Moved Joanna and seconded by Pat that the agenda be adopted as circulated. CARRIED

ADOPTION OF MINUTES

MOTION Moved by Pat and seconded by Joanna that the minutes of the Feb 08, 2012 TLTC meeting be adopted as circulated. CARRIED

BUSINESS ARISING FROM THE MINUTES

The committee will host a trail maintenance work-bee on Earth Day April 22, 1-4 pm. Participants will meet at the Community Hall trailhead and be encouraged to bring tools and gloves. Sally will coordinate with District Maintenance Team and handle event promotion. Cathy to ensure invitation extended to Tla-o-qui-aht First Nations and Giselle Martin.

DELEGATIONS

James Rogers presented Tofino Guide App and demonstrated potential applications for TLT.

CORRESPONDENCE

There was no correspondence received.

BUSINESS

1. Motions from last meeting have been brought forward to council and carried, however the status of Andrew Waddell and Stephen Ashton were still undetermined.

Minutes of the Light House Trail Committee meeting held March 14, Page 139 of 175 2012. Agenda Item # J2a)

MINUTES OF THE TOFINO LIGHTHOUSE TRAIL COMMITTEE COUNCIL HELD IN THE COUNCIL CHAMBERS 2012-MARCH-14 AT 3:45 PM

MOTION Moved by Pat and seconded by Joanna that “Given their previous participation and demonstrated interest, the TLT Committee strongly recommends that Stephen Ashton and Andrew Waddell be appointed to the TLT Committee immediately.” CARRIED/

2. The committee is very interested in potential use of the Tofino Guide App as an interpretive tool for the TLT that could profile various different trail themes such as First Nation, Ecological, Historical/Nautical. The committee feels it’s important to develop a brand for the trail before committing to the development of the Walking Tour themes for the APP. In the meantime a list of top ten trail features could be used to profile the trail.

MOTION: Moved by Joanna and seconded by Pat that ”Each committee member is to identify up to ten top highlights of the TLT, with high resolution pictures and descriptions, and email them to Sally and Cathy prior to March 22.” CARRIED/

3. A number of trees have come down on trail this winter and some clearing, brushing and limb removal has been required. Trail maintenance is currently ad hoc in response to reports from public. There is no formal maintenance plan in place but there is money identified in the RMI for facility maintenance.

MOTION Moved by Pat and seconded by Joanna that “It is recommended to council that there is need for regular maintenance of the TLT and the committee requests council recognize these O & M costs in the upcoming budget discussions” CARRIED/ 4. Visitors are having a difficult time locating access to the TLT. The committee wants to develop a brand for the TLT which can be incorporated into the trail signs. Although the trail branding is not ready to go yet, in the interim, the committee wants to reserve space on the wooden sign posts for directional signs to the trail. A temporary sign at Tonquin Rd directing users to the trailhead at the Community Hall is requested asap until branding is completed and permanent signs constructed.

MOTION Moved by Pat and seconded by Joanna that “Dedicated space for directional signage to the TLT be provided at 1) First St & Campbell St 2) First St and Arnett St, and 3) Tonquin Rd” CARRIED/ 5. A number of desired next steps for TLT have been presented to council. It is not clear to committee members whether these items were initially prioritized. It is also recognized that further discussion is required at next meeting to prioritize the entire list. In the interim, the committee agreed on first priority of the list of projects.

MOTION: Moved by Pat and seconded by Joanna that “The list of projects submitted to council be reprioritized by the committee, but in the interim, recommend the erection of safety barriers as the number one priority.” CARRIED/

Minutes of the Light House Trail Committee meeting held March 14, Page 140 of 175 2012. Agenda Item # J2a)

MINUTES OF THE TOFINO LIGHTHOUSE TRAIL COMMITTEE COUNCIL HELD IN THE COUNCIL CHAMBERS 2012-MARCH-14 AT 3:45 PM

NEXT MEETING

The next meeting was scheduled for April 11, 2012 at 3:30 pm in Council Chambers.

ADJOURNMENT

MOTION Moved by Joanna and seconded by Pat that the meeting be adjourned at 5:30 pm. CARRIED

CERTIFIED CORRECT:

Cllr Thicke, Chair Peter Clarkson - recorder

Minutes of the Light House Trail Committee meeting held March 14, Page 141 of 175 2012. Agenda Item # K1.

The Corporation of the District of Tofino

REPORT TO COUNCIL

Council Agenda Item – 2012 March 13 Report Date – 2012 March 5 File: 8.000 To: Braden Smith, CAO

From: Aaron Rodgers, Manager of Community Sustainability

SUBJECT: Rezoning application for Lot 1, District Lot 114, Clayoquot District, Plan 12627(“Land”) [PID 000-527-475] & Lot B, District Lot 114 Plan 2136 Lease #100310, DL 2003 Lease #1003488 and 105705 [“Foreshore Lease”] (200 and 205 Grice Road)

RECOMMENDATION THAT: Council give first reading to Bylaw No.1154 attached to this report as Appendix A “District of Tofino Zoning Map and Text Amendment Bylaw No. 1154, 2011 (amending Zoning Bylaw No. 770)”;

CAO’S COMMENTS I concur with the recommendation.

STATUTORY AUTHORITY Section 903 of Local Government Act grants local governments the authority to rezone land within the policy framework of the Official Community Plan.

PURPOSE The applicant is proposing to rezone the subject property from R2 (two family residential) and W2 (waterfront industrial) to a Comprehensive Development Zone that accommodates residential, commercial, industrial and public uses.

BACKGROUND Staff issued a Temporary Use Permit (TUP) for the subject property on May 16, 2011 to allow a mobile food unit, offices, a radio station, a public aquarium facility and parking. The TUP expired on September 30th, 2011.

A re-zoning application was received on May 26th, 2010. Outstanding taxes were paid on April 4th, 2011.

On May 26th, 2011, Council passed resolution #238-11 directing staff to proceed with the rezoning application for the subject property.

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 142 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

SITE CONTEXT The subject property consists of two parcels, a Foreshore lease and an Upland portion. The two parcels are separated by the Grice Road Right of Way. The Upland portion slopes downwards from Main Street to Grice Road. The Upland portion contains an older single family home that was originally housing for the associated North Sea fish plant. The Foreshore parcel contains three buildings located on a wharf including an ice plant, a building originally used for the processing of seafood and a small office for a water taxi operation. The fish processing building currently contains an office and a residence. The ice plant building houses a radio station and working ice plant.

Parking on the subject property is located between the single family residence and Main Street, and on a portion of the Foreshore lease.

Grice Road SROW

Foreshore

Upland

Figure 1

To the east of the subject property is the Fred Tibbs Condominium Building. To the west of the Upland portion is the Whalers on the Point Guesthouse. To the west of the Foreshore portion is a currently vacant lot, which is the site of a future resort. To the south of the subject property is Main Street, and to the north is Clayoquot Sound.

DISCUSSION EXISTING CONDITIONS In preparation of this Report to Council planning staff have identified the following current uses on the subject property:

UPLAND 1. Single Family Housing

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 143 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

2. Parking

FORESHORE 1. An ice plant (permitted under W2 zoning); 2. One office unit (was permitted as a Temporary Use); 3. One Residential Unit (grandfathered); 4. A Radio Station (was permitted as a Temporary Use); and 5. A Marina (permitted under W2 zoning).

PROPOSED USES The applicant is suggesting the following uses for the subject property, organized by type of use.

Residential uses: 1. 28 unit strata condominium building with short term rentals allowed and underground parking; 2. Temporary or seasonal residence on a boat or vessel by a member or employee of a yacht club; 3. Temporary or seasonal residence on a boat or vessel for commercial fishing purposes with onshore private bathroom facilities.

The condominium building is planned for the Upland Parcel of the subject property. The Applicant is proposing to have commercial on the ground floor and condominiums above.

Industrial uses: 4. Continuation of existing Ice Plant (ice making and delivery); 5. Light industrial

For the purposes of clarity, the applicant has proposed a comprehensive development zone that would specify the light industrial use as fish processing (including ice making) and marine fueling as allowable uses on the foreshore portion of the subject property.

Commercial uses: 6. Retail space for selling of fish, fishing supplies, marine equipment, and clothing; 7. Restaurant; 8. Office space; 9. Sale of tickets for marine tours or fish charters; 10. Marina and boat rental operation; 11. Docks, wharves and floats for water taxis, ferries, float planes; 12. Health Services; 13. Spa/yoga fitness studio; 14. Entertainment; 15. Mobile Vending (i.e. burger stand, hot dogs, ice cream, fish and chips etc.); 16. Radio station;

The applicant is proposing a number of specific commercial uses. Retail, office space, restaurants, marina’s, boat rentals, and ticket sales and tours all fit with the tourism and commercial focus of the Waterfront and Downtown area. A radio station is currently operating on the subject property.

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 144 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

Institutional uses: 17. Marine oriented club (i.e. yacht club);

Public uses: 18. Public market; 19. Public pedestrian pathway; and 20. Temporary public use structures.

Temporary public use structure is typically not included in permitted uses for a zone, but is rather dealt with on a case by case basis when an applicant wishes to erect something for an event, and it is then subject to approval.

OCP The OCP supports the validity of the applicant’s general vision for the property, including the continued use of Tofino’s harbour for industrial use. Section 2 of the OCP states: “Promote a diverse, attractive and accessible working harbour.” Tofino’s harbour has been an integral part of the community from its early days. Now, the harbour hosts aquaculture, commercial fishing, recreation, tourism and transportation uses. Its diversity is a reflection of the community and a key strength that fosters much of Tofino’s identity. Opportunity to stimulate additional use of the waterfront includes redevelopment of some under-utilised lands, development of additional access and protection of the existing mix of uses. Views through and over the harbour onto nearby islands provide an important scenic backdrop to the village centre. View enhancement will be an important urban design consideration in any harbour redevelopment.”

Support for continued industrial use of the harbour is also found in the following OCP passage:

“Encourage the continued management and use of the waterfront as a working harbour, including aquaculture, commercial and recreational fishing, tourism and transportation.”(3.2.2.18)

The following tourism development policies support the applicants proposed rezoning to allow tourist accommodation and recreation opportunities.

3.2.3.10 Tourism Development Policies 1. The District will support tourism development as a key economic development initiative. 6. Tourism activity in the Waterfront Area will be supported. 10. Destination Resort development will be directed to the Downtown Commercial Core Area, Downtown Gateway, MacKenzie Beach and North Chesterman Tourism Area and Cox Bay Tourism Focus Area as per Figure 4 and 5. 12. The Downtown Gateway will continue to be an important tourism destination area.

The applicant is proposing a mix of commercial, tourism, recreational and transportation

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 145 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

uses on the subject property, which should enhance the diversity of Tofino’s harbour. Careful attention will need to be paid to view corridors during the development of the subject property. The applicant has also proposed a mixed use building on the Upland portion of the subject property, which is in line with OCP objectives.

3.1.2 Objectives: 5. Manage the Downtown Commercial Core and Downtown Gateway as a tourism destination with mixed use development in support of community and tourism activities.

10. Promote mixed-use (residential over commercial/retail) development in the Downtown Commercial Core, Downtown Gateway and Neighbourhood Commercial Nodes.

It is also important to note that the subject property (Upland and Foreshore) is located within two OCP designated areas.

1. Downtown Core and Gateway Development Permit Area; and 2. Waterfront Area Working Harbour

Foreshore

Upland R2

Figure 2

The OCP contains a number of relevant policies regarding the Waterfront Area and the current application.

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 146 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

3.2.3.15.1. The Waterfront Area (see Figure 5) shall be developed and designated as a safe working harbour that sustains, marine-related and support activities, fisheries and support activities, aquaculture and support activities, tourism and support activities, transportation activities, and selected retail/commercial activities that complement the harbour.

3.2.3.15.4. In consultation with landowners, pedestrian access to and along the Waterfront Area will be developed, where appropriate.

3.2.3.15.5. Working with landowners and with their consent, the District will promote alternative pedestrian access to the Downtown Commercial Core by encouraging the provision of a foreshore walkway as shown conceptually on Figure 7.

3.2.3.15.9. Where appropriate, public access to the Waterfront Area will be promoted and encouraged.

3.2.3.15.10. Development of the Waterfront Area shall take into consideration the protection of views and vistas, particularly for the area north of Main Street between First Street and Fourth Street and protecting view corridors at Third Street.

3.2.3.15.14. The District will continue to promote the development of a multimodal trail into the Downtown Commercial Core.

3.2.3.15.15.Grice Road right-of-way shall be maintained and enhanced as public access along the waterfront.

3.3.3.1.2. Redevelopment of the Waterfront Area will be promoted to encourage resident and visitor access to portions of the Waterfront Area as shown conceptually on Figure 7.

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 147 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

FIGURE 7

Subject Property

Figure 3 The Waterfront OCP policies make it clear that there are three major issues that must be addressed with respect to the Waterfront Area;

• Continued use of the harbour as a place of work (industrial, commercial). • Public pedestrian corridors and linkages. • Protection of harbour views.

The applicant’s proposal for rezoning recognizes the importance of the “working harbor” concept. The applicant has proposed many commercial uses for the subject property as well as light industrial.

The applicant has shown willingness to incorporate a public path into the proposed development. The applicant will also be required to improve the statutory right of way (SROW) on Grice Road. A public pathway will eventually link up with a pedestrian pathway to the west of the subject property helping to fulfill the waterfront access goals of the OCP.

Harbour views will be protected by limiting the height of buildings on both parcels of land. Buildings on the Wharf will be restricted to two and a half stories (the current height of existing buildings) and the condominium building will be restricted. The recently adopted Downtown Vitalization Plan provides design details and parameters for buildings along Main Street. These restrictions on building height will ensure protection of views and harmony with surrounding buildings. Staff will work with the owner prior to second reading to determine actual heights, view corridors and other basic design elements.

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 148 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

In general the proposed rezoning is supported by the OCP and is consistent with the goals for the Waterfront and Downtown Commercial Core.

ZONING Use The applicant is proposing a broad mixed use zoning that would encompass both properties. On March 1st, 2012, the applicant requested staff to remove aquarium use from the application. Staff has distilled the requested uses into the following categories:

1. Resort accommodation; 2. Industrial (fish processing and marine fueling; 3. Commercial (including marina, boat rental, charter fishing operations, tour operations, restaurant) 4. Retail space; 5. Office space; 6. Radio broadcasting;

The two parcels of the subject property will be considered separately in the proposed bylaw amendment. The Upland and Foreshore parcels are unique in their physical condition and relationship to surrounding properties. These two parcels require a distinctive, clear designation of uses.

Resort accommodation use in the downtown core is supported in the OCP. Multi-family over commercial is also supported in the downtown core. The adjacent Tibbs building incorporates both of these uses.

Light Industrial including the making and delivering of ice are uses that fit well with the OCP Working Waterfront Area designation. As long as the adjacent uses can be managed in a safe and responsible manner, the continuation of industrial activities on the wharf may be encouraged.

Commercial and retail uses on both the Foreshore and Upland uses are supported in the OCP. The applicant is looking for flexibility in the type of commercial activity on the subject properties.

The OCP is silent on Office space and Radio Broadcasting uses but both can be considered under the broad use of commercial. There is currently both a radio station and an office on the Foreshore portion of the properties.

Density/Lot Coverage The applicant has requested a total of 28 units on the Upland portion of the property which would include 4 to 6 live work units on the ground floor.

The OCP does not provide direction with respect to density for the type of large commercial accommodation building development being proposed for the site. The closest guidelines contained within the OCP are based on densities for District Lot 114 based on residential use, which permit, “ground-oriented townhouses with densities ranging between 25 units per hectare and 37 units per hectare (10 – 15 units per acre);” Based on the townhouse densities, the permitted density for the subject lot would be 3 to 4 units.

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 149 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

The density of the site and size of the units will be constrained by the maximum floor area ratio (FAR) for the site, parking requirements, lot coverage, setbacks and height restrictions. It is important to ensure an appropriate density of development is adhered to particularly with the large mix of uses the applicant is proposing. FAR is calculated by the following formula:

Total Floor Area/Total Lot Area=FAR

For example:

1 Figure 4

Floor area ratio (FAR) is a useful measure for guiding how much development occurs on a lot, while allowing flexibility in building design.

The current FAR of the Foreshore parcel on the subject property is approximately 0.16 and the proposed build out based on the applicant’s site plan would result in an increase in FAR of +0.1 FAR or 310.9 m2 (3446 ft2) to 0.26 (see application). The current iteration of the bylaw restricts the applicant to 10 metres (approximately two stories) in height on the Foreshore portion.

The current FAR of the Upland portion of the property is approximately 0.44 and the proposed build out based on the applicant’s site plan would result in an increase in FAR of +2.56 FAR or 2560 m2 (27,555 ft2) to 3.0 (see application). The current iteration of the bylaw restricts the applicant to 16 metres (potentially five stories from Grice road) in

http://seattleslandusecode.wordpress.com/2011/03/09/whatfeet) -is-floor-area- ratio-far/ 52 m ( 9 6

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200Height 1 and 205 Grice Page 150 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

height on the Upland portion.

FAR =2.4 or 2402.4 m2 2 (25,859 ft )

Area = 1001 m2 2 (10,774 ft )

Figure 5

The typical FAR for a lot with a multi-unit residential building is 2.0 to 2.5. The applicant has requested a FAR of 3.0 which would represent a 27,555 ft2 increase in allowable buildable area.

The details with respect to density will be worked with the applicant prior to second reading.

Table 1 Area Existing Proposed Difference Existing Proposed Difference Coverage Coverage FAR FAR Foreshore 3221 m2 8% or 13% or +5% or 0.16 FAR 0.26 FAR +0.1 FAR (34,670 263.3 m2 429.1 m2 165.8 m2 or 526.6 or 837.5 m2 or 310.9 ft2) (2834 ft2) (4618 ft2) (+1784 ft2) m2 (5668 (9014 ft2) m2 (3446 ft2) ft2)

Upland 1001 m2 44% or 443 80% or +36% or 0.44 FAR 3.0 FAR or +2.56 FAR (10,774 m2 (4768 800.8 m2 357.8 m2 or 443 m2 3003 m2 or 2560 m2 ft2) ft2) (8619 ft2) (3851 ft2) (4768 ft2) (32,324 ft2) (27,555 ft2)

Height Height is an important consideration in the proposed rezoning. The applicant has requested a height of 52 feet from the surface of Grice Road making this the tallest proposed building in Tofino. The OCP and Downtown Vitalization Plan (DVP) obliquely provide direction on height through a discussion of the protection of important harbor views. The DVP suggests that buildings along the north side of Main Street should be no taller than 2-2.5 stories above the road grade. The topography of the subject lot, the distance of the building from Main Street, and the height of the road grade along Main Street adjacent to the subject property mean that the building (even at 52 feet) will not dominate Main Street. As shown in Figure 7, the property line adjacent Main Street backs onto a large treed bluff that is within the existing District Main Street right of way. The viewscape from the harbour is also a consideration for the protection of views. The applicant has proposed that the massing of the building would be broken up by architectural means so as not to affect the waterfront views. The architectural proposals by the applicant will be codified through covenant prior to final reading of the bylaw to ensure the applicants proposals are developed as proposed.

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 151 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

Figure 6

Setbacks The setbacks proposed by the applicant for the Upland portion of the development are: • A minimum of 2 metres (6.5 feet) from the north side (Grice Road) property line. • A minimum of 2 metres (6.5 feet) from the west property line. • A minimum of 1 metre (3 feet) from the east property line. • A minimum of 0 metres from the south side (Main Street) property line.

There are no setbacks proposed for the Foreshore portion due to the nature of the surrounding environment (ocean).

The applicant has requested the specific setbacks to provide for flexibility in development.

Parking An important issue is providing adequate parking for all the proposed uses. The parking requirements outlined in the Zoning Bylaw must be adhered to. The following parking requirements apply to the proposed uses of the subject property:

USE PARKING REQUIREMENTS Residential i) Resort Condominium 1 space per unit

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 152 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

and 1 space per staff accommodation unit Institutional

h) Private Clubs and similar uses 1 space per 4 seats calculated using maximum seating capacity Commercial

m) Restaurants, Cafes, Premises Licensed for the sale and 1 space per 3 Consumption of Alcoholic Beverages seats and 1 space per 3 employees

o) Marinas 1 space for every 3 berths or 20 m (60 ft) of dock length plus 1 space per 3 employees

p) Charter Operations, Sea Kayaking Operations, Whale Watching, 1 space per 3 Fishing and Float Plane Charter Operations employees plus 1 space per vehicle used in operation (e.g. bus) plus 1 space per 6 charter seats available c) Commercial Assembly Uses (other than institutional and 1 space per 5 recreational uses), including Theatres and Funeral Homes assigned seats and 1 space per 3 employees e) Retail Stores with or without gasoline sales, Convenience Stores 1 space per 28 and personal Services Establishments as otherwise stated sq. m (300 sq. ft) of gross floor area and 1 space per 3 employees

Without knowing exactly what uses will occur on the subject property staff is unable to estimate the total number of parking spaces required. At a minimum the applicant will require at least 31 new spaces for the resort condominiums on the Upland portion of the site. The Foreshore portion of the subject zone will require at least 21 onsite spaces based on a basic calculation of building area of 4616 ft3 (15 spaces) and a 18 slip marina (6 spaces). This figure does not include parking required by employees or number of seats in a restaurant; this parking would be captured at the time of issuance of a building permit probably through the parking-in-lieu provisions of the zoning bylaw.

The number of uses and the footprint of the buildings will be restrained by the need to

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 153 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

provide adequate parking which will be a challenge because a large portion of the Foreshore parcel consists of ocean. The applicant is responsible for complying with the Zoning Bylaw regarding required parking spaces, however relaxing parking standards in exchange for certain public amenities is an option that could be explored further by the staff, Council and the applicant.

Location of Proposed Uses Because the applicant is proposing a number of different uses on the subject property, the allowable location of these uses must be made clear. The Upland parcel of the subject property should be restricted to commercial and residential use in the form of resort accommodation and ground floor commercial. The Upland parcel borders onto Main Street and therefore should be in keeping with the residential quality and form of the street.

The Foreshore parcel should be restricted to industrial, commercial and public uses. Residential uses should be avoided unless it is an accessory use to a commercial or industrial use, such as caretaker accommodation.

DEVELOPMENT PERMIT The Upland portion of the property is within the Downtown Commercial Core and Gateway Development Permit Area and would require a DP prior to development. The Development Permit Area may be expanded to include the Foreshore lot as well through the upcoming OCP review. The applicant has expressed a willingness to secure a development permit for both parcels of land.

Views, Form and Character The following OCP statements summarize the importance of design to the character and identity of Tofino:

3.2.3.6 Community Design Policies 1. The District shall develop and adopt Design Guidelines for multiple family residential, live/work and retail/commercial development that encourage building form and character that respects Tofino’s eclectic building and small coastal community character while applying west coast design elements.

5.2 Downtown commercial core and Gateway development permit area Tofino has an eclectic mix of buildings and character, ranging from recent mixed use development to heritage buildings dating from the early 1900‟s. It is that eclectic nature in the building form and character of Tofino that creates a sense of place and identity.

The applicant must strive to create buildings and spaces that maintain and enhance the eclectic, coastal form and character of Tofino. The following OCP policies concerning the Downtown Commercial Core and Gateway Development Permit Area particularly apply to the proposed rezoning:

Objectives of this Development Permit Area 1. Promote a visually interesting and attractive downtown that is appealing to residents and visitors. 2. Encourage interesting building forms and character. 3. Promote the downtown as a pedestrian environment.

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 154 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

Providing view corridors is also an important consideration to any development near the Waterfront. In fact the OCP identifies view maintenance as one its guiding principles:

2. Guiding Principles Views through and over the harbour onto nearby islands provide an important scenic backdrop to the village centre. View enhancement will be an important urban design consideration in any harbour redevelopment.

The following OCP policies provide more specific guidelines for protecting views in the Waterfront area:

3.2.3.15 Village Centre Waterfront Policies 10. Development of the Waterfront Area shall take into consideration the protection of views and vistas, particularly for the area north of Main Street between First Street and Fourth Street and protecting view corridors at Third Street.

2.6 Architectural character Scale and height of buildings shall take into account site location, views and nearby uses. 2.2 Responding to Site Conditions and Context Views through to islands and water views should be carefully incorporated into any new development to recognise community views and site views.

In order to maintain views building heights should be restricted to two and a half stories on the Foreshore parcel of the subject property. On the upland parcel building heights should be restricted to four and a half stories from Grice Road.

The subject property is situated in a prominent position; therefore, it is particularly important that development of the property enhances the aesthetic enjoyment of downtown for residents and visitors. The applicant shall consult all design guidelines outlined in section 5.2 of the OCP, Downtown Commercial Core and Gateway Development Permit Area, and the Downtown Vitalization Plan prior to development.

INFRASTRUCTURE A review of District infrastructure needs and servicing requirements can be covered during either the building or development permit stages. A discussion on statutory rights of ways will take place prior to public hearing. The applicant has proposed the following:

Land swap: West road crosses the southwest corner of lot i (the upland property). The proposal is that this corner is deeded to the district to ensure that the road is on district property and that a triangle of similar dimension is added to the northwest portion of the upland property.

The long term intention is to purchase the foreshore land from the crown and allow for two separate titles, one currently within the foreshore lease, the other, the upland property on the other side of the gazette road bisecting the two properties. Covenants would be registered on title to address parking and utility requirements for the foreshore property.

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 155 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

Public Works has indicated that water looping along Grice Road, and an assessment of the riprap wall are concerns.

Planning staff will refer the project to Public Works for a further review of the implications of the project on the Districts water and sewer infrastructure prior to second reading.

Figure 7

ACCESS Access to the proposed resort condominium on the Upland lot will depend on the location of parking, landscaping and the design of the building on the lot. Vehicle access to the property will ideally be from West Street or Main Street as to not interfere with the pedestrian walkway on Grice Road. Access to the buildings on the Foreshore parcel is more complicated as there is limited room for vehicles to turn around or park on the dock. Parking in this area must be very carefully planned so that vehicles can enter and exit the site safely.

The development of a sidewalk on Main Street in front of the subject property should be considered by the applicant as a way to improve the pedestrian environment and access to the site. A more detailed site plan for the subject property should clarify vehicle access to both the Upland and Foreshore portions.

COVENANTS The subject property is close to sea level and is therefore susceptible to floods and Tsunamis. The applicant shall provide a covenant on title ensuring that the District of Tofino is not liable for any flooding, or resulting damages, due to development of the subject property.

The applicant shall provide an archaeological assessment prior to second reading.

FINANCIAL IMPLICATIONS

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 156 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

The actual use of the residential building will influence what exactly the District receives in terms of taxation. Two similar buildings exist in Tofino, the Eik Street condos and the Tibbs building. The average Tibbs condo contributes $1,238.14 to taxation revenue, and the average Eik Street condo contributes $2,032.07.

The average taxation revenue of these two similar style multi-family resort accommodation is $1635.11 which when multiplied by the 28 proposed units equals $45,782.94. The current taxation revenue for the property is $3,295.85.

The taxation revenue received from the dock portion of the property will most likely increase as more of the property becomes commercial.

The DCC’s payable to the District for this project would be in the range of $238,308 (28 commercial accommodation units x $8,511.00). The additional commercial spaces on the foreshore portion would incur DCC’s in the range of $11,854.70 (165.8m2 x $71.50/m2).

Planning staff will refer the development proposal to the finance department prior to second reading for an in-depth review of the financial implications.

AMENITIES The applicant is open to an amenity discussion. He states;

“We are pleased to offer an amenities package to add vitality to the area. We would also request a relaxation of the setback and parking requirements for project as part of the amenities package.”

INITIAL REFERRAL COMMENTS Staff and outside agencies have reviewed the proposal and any comments of interest have been provided in the following remarks:

ILMB This lease is for the purpose of “maintaining & operating a wharf, ice plant & fish buying station”. The lease is for 30 years and expires 19 March 2013.

If the lessee is proposing to use the lease for Commercial/Retail purposes the lessee will have to apply to our office for an Amendment and submit Development and Management Plans. The application will be referred to agencies and First Nations.

Archeology Branch There is always a limited possibility that unknown archaeological deposits exist on the lots. As the Heritage Conservation Act protects both known and unknown archaeological sites, if an archaeological site is encountered during development, activities must be halted and the Archaeology Branch contacted for direction at 250- 953-3334. Materials that could potentially be archaeological in nature include dark brown or black dense soil with whole or crushed shells, charcoal and/or ash, or bones of any kind.

Building Inspector That all work complies with the current edition of the British Columbia Building Code.

Superintendent of Public Works

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 157 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

The installation of a 150 mm PUE water main along Grice Road so as to loop the water main in this area to supply fire flows in the area. Also the improving of the rip rap in the Grice park area to reinforce the existing rip rap to prevent winter storm damage.

Fire Department If first reading is approved staff will obtain a referral from the Tofino Fire Chief.

CONCLUSION The proposed rezoning of the subject property will allow the applicant to create a vibrant development with a mix of uses catering to residents and visitors. The proposed uses for the subject property are well supported by the OCP. The applicant must pay attention to OCP design guidelines to ensure the development adds to the aesthetic character of downtown Tofino.

Outstanding issues that must be resolved prior to second reading include, provision of parking, detailed building designs, covenants, and a discussion around density.

OPTIONS As per section 2.4 of the District of Tofino Land Use and Development Procedures Fee Bylaw No. 899, 2002, Council may;

1. Proceed with the proposed amendment bylaw; or 2. Request additional information or minor adjustment to the proposed bylaw; or 3. Table the amendment bylaw; or 4. Refuse the application to amend the bylaw.

Respectfully submitted,

______Aaron Rodgers Manager of Community Sustainability

Appendices: A. Bylaw

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 158 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

Appendix A - Zoning Bylaw #770 Text Amendment Bylaw No. 1154, 2011

DISTRICT OF TOFINO

BYLAW NO. 1154, 2011

A BYLAW TO AMEND BYLAW NO. 770, 1997

WHEREAS the Council deem it necessary and expedient to amend the District of Tofino Zoning Bylaw No. 770, 1997.

NOW THEREFORE the Council of the District of Tofino, in the Province of British Columbia, in an open meeting assembled Hereby Enacts as Follows:

1. This bylaw may be known and cited for all purposes as the “District of Tofino Zoning Map and Text Amendment No. 1154, 2011(amendment to Zoning Bylaw #770)”

2. “District of Tofino Zoning Bylaw No. 770, 1997” is hereby amended as follows:

a) By adding as Part 41J, The Tofino Fish Company Development Zone CD(TLC) attached to this Bylaw as Schedule A;

b) By rezoning the land legally described as Lot 1, District Lot 114, Clayoquot District, Plan 12627(“Land”) & Lot B, District Lot 114 Plan 2136 Lease #100310, DL 2003 Lease #1003488 and 105705 [“Foreshore Lease”] shaded in black and white lines on the map attached to this bylaw as Schedule D, from R2 - two family residential and W2 - waterfront industrial to CD-TFC The Tofino Fish Company Comprehensive Development District; and,

c) By making such consequential changes to Bylaw No. 770 including, without limitation, the Table of Contents, Part 3.3, and Part 42 as are required to reflect the addition of the CD(TFC) Zone and the rezoning of the land referred to in subsection (b).

READ a first time this xx day of xx, 2012

READ a second time this xx day of xx, 2012

READ a third time this x day of June, 2012

ADOPTED by Council this x day of June, 2012

Perry Schmunk, Mayor Braden Smith, CAO

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 159 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

I hereby certify the foregoing to be a true and certified copy of Bylaw No. 1154, 2011 cited as the “District of Tofino Zoning Map and Text Amendment Bylaw No. 1154, 2011 (amending Zoning Bylaw No. 770)”, as adopted by Council this xxxx, 2011.

Braden Smith, CAO

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 160 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

Schedule A PART 41J THE TOFINO FISH COMPANY COMPREHENSIVE DEVELOPMENT ZONE CD(TFC) The CD(TFC) zone is intended to accommodate and regulate a mix of uses, including commercial, industrial and residential on a waterfront (Schedule B, Upland portion) and foreshore (Schedule C, Foreshore portion) property in the Downtown area.

UPLAND PROPERTY as identified in Schedule B.

41J.1 Uses Permitted 1. Twenty-four (24) resort accommodation units; and, 2. Four (4) ground floor live work units.

41J.2 Minimum Lot Area The lot shall have a minimum area of 750 square meters (8073 square feet).

41J.3 Minimum Lot Width The lot shall have a minimum width of 25 meters (250 feet).

41J.4 Maximum Building Height The maximum height of a principal building shall not exceed 16 meters (52 feet) from the surface of Grice Road.

41J.5 Maximum Lot Coverage The maximum lot coverage shall be 80% of the lot area.

41J.6 Maximum Floor Area Ratio The maximum floor area ratio shall be 3.0.

41J.7 Prohibited Use of Space 1. The use of commercial space as a dwelling unit shall be prohibited. 2. No commercial use shall be permitted in a basement.

41J.8 Minimum Yard Requirements 1. The minimum north side (Grice Road) yard setback shall not be less than 2 metres (6.5 feet). 2. The minimum west side yard setback shall not be less than 2 metres (6.5 feet). 3. The minimum east side yard setback shall not be less than 1 metre (3 feet). 4. The minimum south side (Main Street) yard setback shall not be less than 0 metres (0 feet).

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 161 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

41J.9 General Provisions General provisions apply in accordance with Part 4 of this Zoning Bylaw.

41J.10 Off-Street Parking and Other Provisions Off street parking and loading shall be in accordance with Part 6 of this Zoning Bylaw.

41J.11 Landscaping Landscaping shall be required in accordance with the provisions of Part 7 of this Zoning Bylaw.

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 162 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

FORESHORE PROPERTY as identified in Schedule C

41J.12 Uses Permitted 1. Commercial 2. Fish processing (including ice making) 3. Marine Fuelling 4. Retail commercial 5. Office space 6. Marina 7. Fishing and boat charters 8. Radio broadcasting 9. Accessory buildings and uses in accordance with Section 4.6

41J.13 Minimum Lot Area The lot shall have a minimum area of 2500 square meters (26 910 square feet).

41I.11 Minimum Lot Width The lot shall have a minimum width of 30 meters (98.4 feet).

41I.15 Maximum Building Height The maximum height of the principal building shall not exceed 10 meters (32.8 feet).

41I.16 Maximum Lot Coverage The maximum lot coverage shall be 13% of the lot area.

41J.17 Maximum Floor Area Ratio The maximum floor area ratio shall be 0.26.

41J. 18 Prohibited Use of Space 1. The use of commercial space as a dwelling unit shall be prohibited.

41J.19 General Provisions General provisions apply in accordance with Part 4 of this Zoning Bylaw.

41J.20 Off-Street Parking and Other Provisions Off street parking and loading shall be in accordance with Part 6 of this Zoning Bylaw.

41J.21 Landscaping Landscaping shall be required in accordance with the provisions of Part 7 of this Zoning Bylaw.

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 163 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

Schedule B – Upland portion

Lot 1, District Lot 114, Clayoquot District, Plan 12627 [PID 000-527-475] [200 Grice Road]

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 164 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

Schedule C – Foreshore portion

Lot B, District Lot 114 Plan 2136 Lease #100310, DL 2003 Lease #1003488 [205 Grice Road]

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 165 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K1.

Schedule D – Zoning Map Amendment

Lot B, District Lot 114 Plan 2136 Lease #100310, DL 2003 Lease #1003488 [205 Grice Road]

Lot 1, District Lot 114, Clayoquot District, Plan 12627 [PID 000-527-475] [200 Grice Road]

Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Page 166 of 175 Rd) for first reading (Report from Manager of Community Sustainability). Agenda Item # K2.

The Corporation of the District of Tofino REPORT TO COUNCIL

Council Agenda Date: 2012-MAR-27 TO Braden Smith, CAO RTC Submission Date: 2012-MAR-21 FROM Michelle Martineau, Deputy Clerk A/T #: CR-0291 File #: 0550-04 SUBJECT Council Procedure Bylaw Amendment No. 1165, 2012 for adoption

RECOMMENDATION

1. THAT Council adopt Council Procedure Amendment Bylaw No. 1165, 2012;

2. THAT Council cancel the Committee of the Whole meetings scheduled for Monday, May 21, 2012, September 24, 2012 and December 24, 2012:

3. THAT Council reschedule the Committee of the meetings in July and August to the fourth Monday of the month.

CAO’S COMMENTS

I concur with the recommendation.

PURPOSE

To amend Council Procedure Bylaw No. 1065, 2008 to change the start times of the regular Council meetings from 9:00AM to 6:00PM and to change the Committee of the Whole meeting

BACKGROUND

Council gave first, second and third reading to Council Procedure Amendment Bylaw No. 1165, 2012 at the February 28, 2012 regular meeting.

COUNCIL STRATEGIC PRIORITIES

Strategic Priority: #7 Ensure good governance, fiscal responsibility, open government and effective and efficient local government practices and procedures.

Project/Initiative: 7.h) Update procedure bylaw

FINANCIAL IMPACTS

When CUPE staff must attend a meeting to provide Council with information or take minutes when the Deputy Clerk is unavailable, they will have to be paid time and a half for first three (3)

Council Procedure Bylaw Amendment No. 1165, 2012 for adoption Page 167 of 175 (Report from Deputy Clerk). Agenda Item # K2.

hours and then double time for excess hours.

DISCUSSION

In accordance with Section 124(3) (Procedure Bylaws) of the Community Charter, that a bylaw to amend or repeal the Procedure bylaw must not be adopted until after public notice has been given in accordance with Section 94 which requires notice to be placed: • In 2 editions in a newspaper that is distributed at least weekly o March 8, 2012 and March 15, 2012 editions of the Westerly • Posted in the public notice places o On the District notice board and website

In addition to the above legislative requirements, staff also sent out email notifications regarding the proposed changes to: • The media – Long Beach Radio, Seaview Cable and the Westerly • Tofino-Long Beach Chamber of Commerce; • Tofino Business Association; and • A bulk email was sent out.

Staff did not receive any comments or feedback from the public regarding the proposed changes prior to the drafting of this report.

Once the Committee of the Whole meetings are no longer part of the regular meetings, section 1 of the Council Procedure Bylaw will no longer apply to Committee of the Whole meetings. Council will need to make a resolution to reschedule or cancel the following meetings: • May 21, 2012 – Victoria Day is a statutory holiday • September 24, 2012 – UBCM Convention, first day of convention in Victoria • December 24, 2012 – Christmas Eve, the Municipal Office is closed

During the months of July and August, Council had previously resolved to hold only meeting in each month on the third Tuesday to accommodate for summer holidays. Once the bylaw is adopted there will be two meetings each month, the regular meeting on the third Tuesday and the Committee of the Whole on the fourth Tuesday. Council may choose to leave the schedule as is or make a resolution to change the meetings during these months to the fourth Monday to accommodate for summer holidays.

OPTIONS

1. That Council adopt the bylaw and cancel the Committee of the Whole meetings on May 21, 2012, September 24, 2012 and December 24, 2012 and that the Committee of the Whole meetings in July and August be scheduled on the Monday of the fourth week.

2. That Council defeat the bylaw.

3. That Council rescind third reading to make additional changes to the bylaw.

Staff is recommending Option #1 as Council has made it very clear that they wish to move to

Council Procedure Bylaw Amendment No. 1165, 2012 for adoption Page 168 of 175 (Report from Deputy Clerk). Agenda Item # K2.

evening meetings as soon as possible.

Respectfully submitted,

______Michelle Martineau Deputy Clerk

Appendices: 1. 2012-02-28 RTC for first three readings 2. Council Procedure Amendment Bylaw No. 1165, 2012 3. Notice / Advertisement

Council Procedure Bylaw Amendment No. 1165, 2012 for adoption Page 169 of 175 (Report from Deputy Clerk). Agenda Item # K2.

The Corporation of the District of Tofino REPORT TO COUNCIL

Council Agenda Item – February 28, 2012 February 21, 2012 File: 0550-04 To: Braden Smith, CAO From: Michelle Martineau, Deputy Clerk SUBJECT: Council Procedure Amendment Bylaw No. 1165, 2012 for first three readings

RECOMMENDATION

THAT Council give first, second and third readings to Council Procedure Amendment Bylaw No. 1165, 2012.

CAO’S COMMENTS

I concur with the recommendation.

PURPOSE

To amend Council Procedure Bylaw No. 1065, 2008 to change the start times of the regular Council meetings from 9:00AM to 6:00PM and to change the Committee of the Whole meetings from the fourth Tuesday of each month at 10:00AM to the fourth Monday of each month at 6:00PM.

BACKGROUND

At the February 14, 2012 regular Council meeting, staff was directed to change the start times of the regular Council and Committee of the Whole meetings to 6:00pm from the start times previously resolved by Council on January 24, 2012. In addition to changing the start times, Council directed staff to invite the public to attend meetings a half hour in advance so that they could discuss any issues they wished with Council prior to the meeting.

Council Procedure Bylaw Amendment No. 1165, 2012 for adoption Page 170 of 175 (Report from Deputy Clerk). Agenda Item # K2.

Resolution #117/12 Moved by Councillors Baert /Anderson THAT all Council meetings and all Committee of the Whole meetings start at 6:00 pm on the days set aside for these meetings. CARRIED

Resolution #118/12 Moved by Councillors Baert / McMaster THAT the public be invited to attend Council Chambers a half an hour in advance of the meeting to discuss any issues they would like with Council. CARRIED

At the January 24, 2012 regular Council meeting, staff was directed to change the date of the Committee of the Whole meetings from the fourth Tuesday to the fourth Monday of each month.

Resolution # 064/12 Moved by Councillors Anderson / Thicke THAT Council endorse Committee of the Whole recommendation CW 023-12 that Council continue with the regular Council meeting on the second Tuesday at 9:00am; and that the Committee of the Whole meeting take place on the fourth Monday at 4:00pm; and that the regular Council meeting on the fourth Tuesday begin at 4:00pm. CARRIED

DISCUSSION

Section 135 of the Community Charter, enables Council to give a bylaw up to three (3) readings at one meeting before it is adopted and that there be at least one day between third reading and adoption. In addition to these requirements, Council Procedure bylaws must give public notice in accordance with Section 94 of the Community Charter before amending, replacing or repealing said bylaws.

Notice must be posted on the Public Notice Posting Place and in two consecutive editions of the Westerley. Attached to this report is a copy of the notice to be advertised in the March 8 and 15, 2012 editions of the Westerley.

Respectfully submitted,

Michelle Martineau Deputy Clerk

Attachments: • Council Procedure Amendment Bylaw No. 1165, 2012 • Notice/Advertisement

Council Procedure Bylaw Amendment No. 1165, 2012 for adoption Page 171 of 175 (Report from Deputy Clerk). Agenda Item # K2.

DISTRICT OF TOFINO COUNCIL PROCEDURE AMENDMENT BYLAW NO. 1165, 2012

A Bylaw to amend the District of Tofino Council Procedure Bylaw No. 1063, 2008

WHEREAS the Council of the District of Tofino deems it necessary and expedient to amend the “District of Tofino Council Procedure Bylaw No. 1063, 2008”;

NOW THEREFORE the Council of the District of Tofino, in the Province of British Columbia, in an open meeting assembled Hereby Enacts as Follows:

1. This bylaw may be cited as “District of Tofino Council Procedure Amendment Bylaw No. 1165, 2012”.

2. The District of Tofino Council Procedure Bylaw No. 1063, 2008 is amended as follows:

a) Remove Section 1 in it’s entirety and replace with:

1. Regular Meetings

Council’s regular meetings are held in the Council Chamber at 380 Campbell Street, Tofino, British Columbia, at 6:00 p.m. on the second and fourth Tuesday in each month, unless Council by resolution directs otherwise. Regular meetings will not be scheduled: a) on the fourth Tuesday of December; b) on any statutory holiday; in the event that a statutory holiday falls on a Tuesday, the meeting shall be held on the Wednesday following; c) within seven days of the statutory (or inaugural) meeting of Council following a general local election; and d) during the annual convention of the Union of British Columbia Municipalities.

b) Remove Section 46 in it’s entirety and replace with:

46. Time and Place of Regular Meetings of the Committee of the Whole a) Unless Council by resolution directs otherwise, regular meetings of Committee of the Whole shall be held on the fourth Monday of every month at 6:00 p.m. in the Council Chambers.

READ a first time this 28th day of February, 2012 READ a second time this 28th day of February, 2012 READ a third time this 28th day of February, 2012

NOTICE GIVEN in accordance with the Community Charter by way of posting on the Notice Board on the 1st day of March, 2012, and by publication in the Westerly News on the 8th day of March, 2012 and the 15th day of March, 2012.

ADOPTED by Council this day of , 2012

______Perry Schmunk, Mayor Braden Smith, CAO

Council Procedure Bylaw Amendment No. 1165, 2012 for adoption Page 172 of 175 (Report from Deputy Clerk). Agenda Item # K2.

DISTRICT OF TOFINO DIST Box 9, 121 3rd Street Tofino BC V0R 2Z0

COUNCIL PROCEDURE BYLAW AMENDMENT

Notice is hereby given pursuant to the Community Charter that Council will be considering Council Procedure Amendment Bylaw No. 1165, 2012 at its regular open meeting of Tuesday, March 27, 2012. This bylaw proposes to change the regular open meeting start times from 9:00AM to 6:00PM and to change the date and time of the regular Committee of the Whole meetings from the fourth Tuesday at 10:00AM to the fourth Monday at 6:00PM.

A copy of the bylaw is available for viewing at the District Office or online at www.tofino.ca.

The public is invited to attend Council Chambers a half hour in advance of meetings to discuss any issues they would like with Council.

For more information, please contact:

Michelle Martineau Deputy Clerk District Municipal Office PO Box 9, 121 3rd Street, Tofino BC V0R 2Z0 (T) 250.725.3229 x 57 | (F) 250.725.3775 | (E) [email protected]

Council Procedure Bylaw Amendment No. 1165, 2012 for adoption Page 173 of 175 (Report from Deputy Clerk). Agenda Item # K2.

Council Procedure Bylaw Amendment No. 1165, 2012 for adoption Page 174 of 175 (Report from Deputy Clerk). Agenda Item # K2.

Council Procedure Bylaw Amendment No. 1165, 2012 for adoption Page 175 of 175 (Report from Deputy Clerk).