REGULAR MEETING OF THE DISTRICT OF TOFINO COUNCIL HELD IN THE COUNCIL CHAMBERS AGENDA: 2012-MARCH-27 AT 9:00 AM Page A) CALL MEETING TO ORDER B) ADDITIONS TO OR DELETIONS FROM THE AGENDA C) ADOPTION OF AGENDA D) ADOPTION OF MINUTES 4-18 1. Minutes of the Regular Open Council Meeting held March 13, 2012. 19 2. Minutes of the Special Open Council Meeting held March 15, 2012. E) BUSINESS ARISING FROM THE MINUTES F) ANNOUNCEMENTS FROM THE MAYOR G) DELEGATIONS 20-65 1. Dr. Paul Hasselback, Medical Health Officer – Central Vancouver Island, to present Community Health, the role of the Medical Health Officer and Local Government's involvement in Public Health. 66 2. Erin Willis, Sew Tuff Quilting Co., to present her request to Council for permission to place a sandwich board in the driveway of her property. H) CORRESPONDENCE FOR INFORMATION ONLY 67-70 1. Bill Bourgeois with the Healthy Forests-Healthy Communities Initiative has provided information and suggestions to all AVICC members on the next phase of encouraging communities to become active in influencing the decisions on local forest lands by encouraging communities to build the structures to move to becoming influential on forest decisions. 71-77 2. Letters from various Local Governments to Premier Clark and Ministers of Finance and Community, Sport and Cultural Development regarding the expert panel review of business taxation and local government sources review. 78-88 3. March 2012 newsletter from Association of Vancouver Island and Coastal Communities (AVICC) regarding the upcoming 2012 AGM & Convention in Ucluelet BC. I) CORRESPONDENCE REQUIRING ACTION 89 1. Letter from Adrienne Mason and Margaret Horsfield requesting that Council resolve to have the photographs known as the "Captain Cook Collection" be properly curated. 90 2. Letter from Kira Rogers, Tofino Food and Wine Festival, requesting Council to provide a Bylaw Enforcement Officer to assist with traffic control between 11:30am - 5:00pm on Saturday, June 2, 2012. 91-92 3. Email from Shannon Renault, Senior Policy Advisor, Building and Safety Standards Branch, Ministry of Energy and Mines and Ministry Responsible for Housing, inviting Council and senior staff to attend a consultation meeting on Proposals to Modernize the Building Regulatory Page 1 of 175 District of Tofino Regular Council Agenda 2012-March-27 Page I) CORRESPONDENCE REQUIRING ACTION System. 93-94 4. Letter from the Minister of Justice requesting input into the development of a strategic plan for policing in British Columbia. 95-98 5. Petition from David Floody to the Ministry of Transportation requesting that the province post "Share the Road" signs on the highway. J) REPORTS 1. Staff Reports 99-102 a) Provincial Funding for Cycling Infrastructure (Report from Director of Parks and Recreation). THAT Council direct staff to write to the Province, thanking them for their funding through the Cycling Infrastructure Partnership Program, and encourage continued funding on an annual basis. 103-116 b) Radio Read Policy for Water Meters (Report from CAO). THAT Council approve the radio read policy as presented. 117-119 c) Water leak at 240 Neill Street (Report from Manager of Public Works and Building Inspection). THAT Council receives this report for information. 120-125 d) North Chesterman Parking (Report from Manager of Community Sustainability). THAT Council discuss the three options presented in this report. AND THAT Council direct staff to proceed with the appropriate Option. 126-129 e) MUP Phase 2-Change Work Order (Report from Manager of Community Sustainability). THAT Council approve the change work order for the relocation of the retaining wall. 130-134 f) Acknowledgement Response Letters Policy (Report from Deputy Clerk). THAT Council repeal resolution #116-07. 135-136 g) Annual General Meeting (Report from Deputy Clerk). THAT the Annual General Meeting for the District of Tofino be held on Tuesday, June 26, 2012 at 5:30PM in Council Chambers and that the regular Council meeting begin immediately following the AGM. 137-138 h) 2011 Municipal Election Update. (Report from Deputy Clerk) THAT Council receive for information. 2. Committee Reports 139-141 a) Minutes of the Light House Trail Committee meeting held March 14, 2012. RECOMMENDATIONS from Committee for Council endorsement: 1. Given their previous participation and demonstrated interest, the TLT Committee strongly recommends that Stephen Ashton and Andrew Waddell be appointed to the TLT Committee immediately. 2. It is recommended to council that there is need for regular maintenance of the TLT and the committee requests council recognize these O & M costs in the upcoming budget discussions. 3. Dedicated space for directional signage to the TLT be provided at 1) First St & Campbell St 2) First St and Arnett St, and 3) Tonquin Rd. Page 2 of 175 District of Tofino Regular Council Agenda 2012-March-27 Page 3. Council Verbal Updates K) BYLAWS 142-166 1. Zoning Amendment Bylaw No. 1154, 2011 (Beasley - 200 and 205 Grice Rd) for first reading (Report from Manager of Community Sustainability). THAT Council give first reading to Bylaw No.1154 attached to this report as Appendix A “District of Tofino Zoning Map and Text Amendment Bylaw No. 1154, 2011 (amending Zoning Bylaw No. 770)”. 167-175 2. Council Procedure Bylaw Amendment No. 1165, 2012 for adoption (Report from Deputy Clerk). 1. THAT Council adopt Council Procedure Amendment Bylaw No. 1165, 2012. 2. THAT Council cancel the Committee of the Whole meetings scheduled for Monday, May 21, 2012, September 24, 2012 and December 24, 2012. 3. THAT Council reschedule the Committee of the meetings in July and August to the fourth Monday of the month. L) NEW BUSINESS M) 15 MINUTE QUESTION PERIOD N) ADDITIONS TO OR DELETIONS FROM THE IN CAMERA AGENDA O) ADOPTION OF IN CAMERA AGENDA MOTION: “That the In Camera agenda be adopted as circulated; that the In Camera meeting be closed to the public pursuant to Sections 90(1)(j) and 90(2)(b) of the Community Charter: (1) Adopt the minutes from the in-camera meetings held March 13, 2012. (2) Section 90(1)(j) Freedom of Information and Protection of Privacy. (3) Section 90(2)(b) Negotiations with Provincial &/or Federal Government. P) RECESS Q) RECONVENE FROM IN CAMERA MEETING R) RELEASE OF CLOSED MEETING INFORMATION S) ADJOURNMENT Page 3 of 175 Agenda Item # D1. MINUTES OF THE DISTRICT OF TOFINO REGULAR MEETING HELD IN THE COUNCIL CHAMBERS Tuesday, March 13, 2012 AT 9:00 AM PRESENT: Mayor P. Schumk, Councillors Anderson, Baert, McMaster, Thicke, Thorogood Braden Smith, CAO, Michelle Martineau, Deputy Clerk, Nyla Attiana, Director of Financial Services, Sally Mole, Director of Parks and Recreation, Aaron Rodgers, Manager of Community Sustainability, Bob Schantz, Manager of Public Works and Building Inspection, Press, Public ABSENT: Councillor Cameron A) CALL MEETING TO ORDER Mayor P. Schmunk called the meeting to order at 9:00 A.M. B) ADDITIONS TO OR DELETIONS FROM THE AGENDA 1. Add Tofino Recreation Commission delegation to the agenda as item # G.2. Resolution # 159/12 Moved by Councillors Baert / Thicke THAT Council add the Tofino Recreation Commission as a delegation under section G – Delegations. CARRIED 2. Budget meeting date for discussion under E - Business Arising. Resolution # 160/12 Moved by Councillors Baert / McMaster THAT Council add the budget meeting date for discussion under section E – Business Arising from the Minutes. CARRIED C) ADOPTION OF AGENDA Resolution # 161/12 Moved by Councillors Thorogood / Anderson THAT the agenda be adopted as amended. CARRIED D) ADOPTION OF MINUTES 1. Minutes of the Special Open Council Meeting held February 27, 2012 on the water distribution system for adoption. Resolution # 162/12 Moved by Councillors Anderson/McMaster THAT Council adopt the minutes of the Special Open Council Meeting held February 27, 2012. CARRIED 2. Minutes of the Regular Open Council Meeting held February 28, 2012 for adoption. Resolution # 163/12 Moved by Councillors Anderson / McMaster THAT Council adopt the minutes of the Regular Open Council Meeting held February 28, 2012. CARRIED 3. Minutes of the Town Hall meeting held February 29, 2012 for adoption. Resolution # 164/12 Moved by Councillors Thicke / McMaster THAT Council adopt the minutes of the Town Hall meeting held February 29, 2012. CARRIED E) BUSINESS ARISING FROM THE MINUTES 1. Councillor Thicke's notice of motion from the February 28, 2012 regular Council meeting in regards to the MRT and the agreement that the Province has with the District to be renewed prior to June 1, 2012. 1 Minutes of the Regular Open Council Meeting held March 13, 2012. Page 4 of 175 Agenda Item # D1. MINUTES OF A REGULAR MEETING OF THE DISTRICT OF TOFINO COUNCIL HELD IN THE COUNCIL CHAMBERS Tuesday, 2012-March-13 AT 9:00 AM Moved by Councillors Thicke / Thorogood THAT the District of Tofino intends that the MRT/AHRT tax monies will be used for marketing and management of Tourism Tofino and the development of a long-term sustainable Tourism Plan for the District. Resolution # 165/12 Moved by Councillors Baert / Anderson THAT Council postpone discussion till after item J.1.d. (Additional Hotel Room Tax (AHRT) Business Plan) comes forward. CARRIED 2. Parking in-lieu in the parking plan from Committee of the Whole minutes of February 28, 2012. Resolution # 166/12 Moved by Councillors Baert / Anderson THAT Council send that portion of the parking plan to the stakeholder groups to review and provide feedback. CARRIED 3. Budget Meeting date. Resolution # 167/12 Moved by Councillors Baert / Anderson THAT the budget meeting date be changed to April 11, 2012 at 9:00am. CARRIED F) ANNOUNCEMENTS FROM THE MAYOR • The first Mayor’s breakfast organized by the Tofino-Long Beach Chamber of Commerce will be this Friday morning at the Weigh West.