Public Summary Second Recertification Audit on Perak Forest Management Unit for Forst Management Certification
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PUBLIC SUMMARY SECOND RECERTIFICATION AUDIT ON PERAK FOREST MANAGEMENT UNIT FOR FORST MANAGEMENT CERTIFICATION Certificate Number: FMC 004 Date of First Certification: 7 July 2010 Audit Date: 28 September – 3 October 2015 Date of Public Summary: 1 August 2016 Certification Body: SIRIM QAS International Sdn Bhd Block 4, SIRIM Complex No. 1, Persiaran Dato’ Menteri Section 2, 40700 Shah Alam Selangor MALAYSIA Tel: 603-5544 6400/5544 6448 Fax: 603-5544 6763 E-mail: [email protected] SQAS/MSC/FOR/30-15a Issue 1 Rev 1 Page 1 of 36 TABLE OF CONTENTS 1.0 EXECUTIVE SUMMARY 3 2.0 INTRODUCTION 4 2.1 Name of FMU 4 2.2 Contact Person and Address 4 2.3 General Background on the Perak FMU 4 2.4 Date First Certified 4 2.5 Location of the Perak FMUError! Bookmark not defined. 4 2.6 Forest Management System 4 2.7 Annual Allowable Cut/Annual Harvest Under the Forest Managemet Plan 5 3.0 AUDIT PROCESS 5 3.1 Audit Dates 5 3.2 Audit Team 5 3.3 Standard Used 5 3.4 Stakeholders Consultation 5 3.5 Audit Process 5 4.0 SUMMARY OF AUDIT FINDINGS 6 Appendices: 1. Map of Perak FMU 15 2. Experiences and Qualifications of Audit Team Mmbers 16 3. Comments Received from Stakeholders and Responses by Audit Team Leader 20 4. Recertification Audit Plan 23 5. Peer Reviewer Evaluation of Audit Report 26 6. Recertification Audit Findings and Corrective Action Taken 30 7. Verification of Corrective Actions on NCRs and OFIs Raised During Previous Audit 34 SQAS/MSC/FOR/30-15a Issue 1 Rev 1 Page 2 of 36 1.0 EXECUTIVE SUMMARY The recertification audit on the Perak Forest Management Unit (hereafter referred to as the Perak FMU) was conducted on 28 September – 3 October 2015. The audit was conducted to assess the continued compliance of the overall management system and practices of the Perak FMU against the requirements of the Malaysian Criteria and Indicators for Forest Management Certification (Natural Forest) [MC&I (Natural Forest)]. The scope of this recertification audit was still limited to the forest management system and practices of the Permanent Reserved Forests (PRF) within the Perak FMU. This recertification audit was conducted by a four- member team comprising Mr. Mohd Razman Salim (Forester and as Lead Auditor), Khairul Najwan Ahmad Jahari (Forester), Prof. Mohd Basri Hamzah (Forester) and Dr. Zahid Emby (Sociologist). The audit team was accompanied by a trainee auditor, Puteri Arlydia Abdul. The audit commenced with an opening meeting on 28 September 2015 at the Perak State Forestry Department’s (PSFD’s) Head Office in Meru, Ipoh. Based on the findings of this recertification audit, it was found that the Perak FMU had continued to comply with most of the requirements of the MC&I (Natural Forest). This recertification audit has resulted in the issuance of three (3) minor Non Conformity Reports (NCRs) and six (6) Observation for Improvements (OFIs). This public summary contains general information on the Perak FMU, the findings of the recertification audit, NCRs raised as well as the decision on the continued certification of the FMU. SQAS/MSC/FOR/30-15a Issue 1 Rev 1 Page 3 of 36 2.0 INTRODUCTION 2.1 Name of FMU Perak Forest Management Unit 2.2 Contact Person and Address Dato’ Hj Roslan bin Ariffin (Director) Perak State Forestry Department Persiaran Meru Utama Bandar Meru Raya 30020 Ipoh PERAK DARUL RIDZUAN Phone # : 05-528 8100 Fax # : 05-528 8101 2.3 General Background on the Perak FMU The Perak FMU is managed by the Perak State Forestry Department (PSFD). In 2013, the Perak FMU comprised of 991,433 hectares (ha) of Permanent Reserved Forest (PRF) or 47.2% of the State’s total land area of 2.1 million ha. During this recertification audit, it was observed that there was a new gazettement made in 2015 of 6,870.02 ha of PRF. The Perak FMU now has a total of 998,306.02 ha of PRF. A map of the Perak FMU showing the locations of the PRFs is as shown in Appendix 1. The PSFD was still committed to the management of the Perak FMU on a sustainable basis. The administration of the FMU was still divided into five forest districts namely the South Perak, Kinta/Manjung, Kuala Kangsar, Larut & Matang and Hulu Perak Forest Districts. The inland forest is managed under a Selective Management System (SMS) on a 30-year rotation period. Under the Tenth Malaysia Plan (2011-2015), the Annual Allowable Cut (AAC) for the Perak State FMU has been set at 6,990 ha. A Forest Management Plan (FMP) covering the period from 2006 to 2015 had been completed and presented during this audit. The forest resources in the Perak FMU were being managed by the PSFD with a total workforce of 724. They consisted of professional and sub-professional forestry officers and the uniformed field staff comprised the forest rangers and foresters. The others were administrative and general staff. 2.4 Date First Certified 7 July 2010. 2.5 Location of FMU The FMU is located between 3º 40’30” N to 5º 53’30” N and 100º12’30”E to 101º54’00”E. 2.6 Forest Management System The inland forest is managed under a Selective Management System (SMS) on a 30-year rotation period. Under the Tenth Malaysian Plan (2011-2015), the AAC for the FMU has been set at 6,990 ha. A FMP covering the period from 2006 to 2015 was presented during this recertification audit. SQAS/MSC/FOR/30-15a Issue 1 Rev 1 Page 4 of 36 2.7 Annual Allowable Cut/Annual Harvest under the FMP Under the Tenth Malaysian Plan (2011-2015), the AAC for the FMU has been set at 6,990 ha. 3.0 AUDIT PROCESS 3.1 Audit Dates 28 September – 3 October 2015 3.2 Audit Team Mr. Mohd Razman Salim (Forester and as Lead Auditor) Mr. Khairul Najwan Ahmad Jahari (Forester) Prof. Mohd Basri Hamzah (Forester) Dr. Zahid Emby (Sociologist) Puteri Arlydia Abdul (Trainee Auditor) The details on the experiences and qualifications of the audit team members are as in Appendix 2. Peer Reviewers: (i) Dr. Ahmad Ainuddin bin Nuruddin (Universiti Putra Malaysia) (ii) Dr. Woon Weng Chuen (Forest Research Institute Malaysia) 3.3 Standard Used Malaysian Criteria and Indicators for Forest Management Certification (Natural Forest) [MC&I (Natural Forest)] using the verifiers stipulated for Peninsular Malaysia. 3.4 Stakeholder Consultations A stakeholder consultation was conducted in August 2015 for a period of one month. There were six (6) comments received from the stakeholders and the responses made by the audit team leader on these comments were as in Appendix 3. 3.5 Audit Process The audit was conducted primarily to evaluate the level of continued compliance of the FMU’s current documentation and field practices in forest management with the detailed of the SOPs listed in the MC&I (Natural Forest), using the verifiers stipulated for Peninsular Malaysia. For each Indicator, the auditors had conducted either a documentation review, consultation with the relevant personnel of the Perak FMU or stakeholders or field audit or a combination of these methods. Depending on the compliance with the verifiers for a particular indicator, the auditors then decided on the degree of the FMU’s overall compliance on the indicator and whether or not to issue a major or minor Non Conformity Report (NCR) or an Observation for Improvement (OFI) which is defined as follows:. (i) a major NCR is a non-compliance with the requirements of the MC&I (Natural Forest); (ii) a minor NCR is a deviation or a lapse in complying with the requirements of the MC&I (Natural Forest); and (iii) an OFI is a situation where the auditor has noted an area of concern on the capability of the forest management system to achieve conformance to the requirements of the MC&I (Natural Forest) but without sufficient objective evidence to support a non-conformity. SQAS/MSC/FOR/30-15a Issue 1 Rev 1 Page 5 of 36 The coverage of the audit on the FMU is as shown in the Recertification Audit Plan in Appendix 4. The PSFD had sent a corrective action plan to the audit team to address the minor NCRs which the audit team had reviewed and accepted them. The audit team had then prepared an interim recertification audit report and sent it to the PSFD for comment. A second draft recertification audit report which had incorporated the comments received from the PSFD was then prepared and sent to two peer reviewers for independent reviewing. The comments received from the peer reviews on the second draft recertification audit report and the responses made by the audit team leader are as in Appendix 5. A final recertification audit report was prepared dated 8 February 2016 which was acknowledged by the PSFD on 29 February 2016. 4. SUMMARY OF AUDIT FINDINGS Based on the findings of this recertification audit, it was found that the PSFD had continued to manage the Perak FMU in compliance with most of the requirements of the MC&I (Natural Forest). This recertification audit had resulted in the issuance of three (3) minor NCRs and six (6) OFIs. The details on the NCRs and OFIs raised are shown in Appendix 6. The audit team had also verified on the corrective actions taken by the PSFD to address the five (5) OFIs which were raised during the previous surveillance audit. The responses made by the audit team leader on these corrective actions and on the final status of these OFIs are as in Appendix 7.