TRURO CITY COUNCIL

Town Clerk’s Department Municipal Buildings Boscawen Street Truro TR1 2NE Tel. (01872) 274766 Fax. (01872) 225572

CITY OF TRURO www.truro.gov.uk

Roger Gazzard email: [email protected] Town Clerk F6/3/RG/RD June 2019

YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE TRURO CITY COUNCIL TO BE HELD AT 7.00 pm ON MONDAY 24 JUNE 2019 in Truro Public Library (top floor), Union Place, Truro For the transaction of the under-mentioned business:-

1 Prayers Prior to the formal business of the Council, Reverend Jeremy Putnam, the Mayor’s Chaplain, to say prayers.

2 Disclosure or Declarations of Interest Councillors will be asked to make disclosures or declarations of interest in respect of items on this agenda

3 Open Session for Cornwall Councillors verbal, written or tabled reports (15 minutes) This is an opportunity to discuss Cornwall Council issues relevant to the Council. If there are any matters that require a Council decision, please notify the Town Clerk four working days before the meeting

4 Open Session for Electors of Truro – Verbal Questions (15 minutes) This is an opportunity for electors to raise issues with the Council. The Council is unable to make any resolutions at this meeting on any issues raised

5 To receive apologies for absence (Appendix on cream)

6 To confirm the Minutes of the Annual Meeting and Mayor Making Ceremony held 13 May 2019 pages 1-2 (Minute Nos: 1 – 6), the Minutes of the Committee Selection Committee held 16 May 2019 page 3 (Minute Nos: 7-8) and the Minutes of the Adjourned Council Meeting held 20 May 2019 pages 4-14 (Minute Nos: 9 - 23).

7 To receive Communications from the Mayor

8 To receive Correspondence

9 Question Time pursuant to Standing Order No. 5k – Written Questions only Councillors may ask the Mayor or the Town Clerk questions in writing. A minimum Of four clear working days is required, unless the matter is urgent, when the question must be received by the Town ‘Clerk before twelve noon of the day of the meeting

10 To receive information and/or determine action as appropriate in the following report:

SPECIAL MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE HELD 20 MAY 2019 Page No: 1, (Minute nos: 1 – 4) (Appendix on yellow)

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1.1 Minute No:- 2 – Election of Chairman Proposed by Councillor Roden, seconded by Councillor Mrs Cox

RESOLVED that Councillor Wells be elected Chairman of the Committee for the Municipal Year 2019-2020.

1.2 Minute No:- 3 – Election of Vice-Chairman Proposed by Councillor Mrs Callen, seconded by Councillor Rich

RESOLVED that Councillor Mrs Cox be elected Vice-Chairman of the Finance and General Purposes Committee for the Municipal Year 2019-2020.

1.3 Minute No:- 4 – Sub-Committee and Working Parties Grants Sub-Committee Proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Mrs Cox

RESOLVED that the Grants Sub-Committee comprise the following: -

Councillor Smith Mayor (Tregolls Ward) Councillor Biscoe Deputy Mayor (Boscawen Ward) Councillor Wells Chairman (Trehaverne Ward) Councillor Mrs Cox Vice-Chairman (Tregolls Ward) Councillor Mrs Carlyon (Redannick Ward) Councillor Rich (Tregolls Ward) Councillor Roden (Trehaverne Ward) Chairman of Parks & Amenities - TBA

SPECIAL MEETING OF THE PARKS AND AMENITIES COMMITTEE HELD 20 MAY 2019 Page No: 1, (Minute nos: 1 – 4) (Appenidx on pink) 1.1 Minute No:- 2 – Election of Chairman Proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Mrs Callen

RESOLVED that Councillor Ms Southcombe be elected Chairman of the Committee for the Municipal Year 2019-2020.

1.2 Minute No:- 3 – Election of Vice-Chairman Proposed by Councillor Miss Jones, seconded by Councillor Mrs Callen

RESOLVED that Councillor Allen be elected Vice-Chairman of the Committee for the Municipal Year 2019-2020.

1.3 Minute No:- 4 – Sub-Committee and Working Parties Cornwall Playing Fields Association Proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Smith

RESOLVED that Councillor Tamblyn represent the City Council for the Cornwall Playing Fields Association.

SPECIAL MEETING OF THE PLANNING COMMITTEE HELD 20 MAY 2019 Page No: 1, (Minute nos: 1 – 4) (Appendix on green) 1.1 Minute No:- 2 – Election of Chairman Proposed by Councillor Webb, seconded by Councillor Nolan

RESOLVED that Councillor Vella be elected Chairman of the Committee for the Municipal Year 2019-2020.

1.2 Minute No:- 3 – Election of Vice-Chairman Proposed by Councillor Smith (the Mayor), seconded by Councillor Ellis

RESOLVED that Councillor Webb be elected Vice-Chairman of the Planning Committee for the Municipal Year 2019-2020.

1.3 Minute No:- 4 – Sub-Committee and Working Parties (a) Cornwall Playing Fields Association Proposed by Councillor Vella (Chairman)

RESOLVED that the appointment of a representative to the Truro Conservation Area Advisory Committee be deferred until the meeting of the Planning Committee, which would take place on Thursday 6 June 2019.

(b) Cornwall Buildings Preservation Trust Proposed by Councillor Vella (Chairman)

RESOLVED that the Mayor continue in an ex officio capacity on the Trust.

MEETING OF THE PLANNING COMMITTEE HELD 6 JUNE 2019 Page Nos: 15-20, (Minute nos: 24-31) (Appendix on green)

1.1 Minute No:- 26 – Planning Consultation (a) Schedule 1

RESOLVED that the recommendations contained within Schedule 1, as proposed by Councillor Vella (Chairman), be adopted by the Planning Committee

(b) Schedule 2

RESOLVED that Cornwall Council be informed of the recommendations as voted upon by Truro City Council’s Planning Committee.

1.2 Minute No:- 27 – Neighbourhood Plans St Clement Parish Neighbourhood Development Plan Proposed by Councillor Vella (Chairman)

RESOLVED that the Planning Clerk respond to St Clement Parish, thanking them for writing and commenting the City Council welcomes the St Clement Parish Neighbourhood Development Plan and recommends adoption.

1.3 Minute No:- 28 – Truro Conservation Area Advisory Committee (i) Constitution and Membership Proposed by Councillor Vella (Chairman)

RESOLVED that the constitution, at present, be adopted, that the recommended membership was appropriate, and that the meeting should be held once a month, no more than five days before the Planning Committee Meeting, at dates and times to be determined. The above details should be reviewed after six months.

(ii) Appointment of Representative from the Council to the Truro Conservation Area Advisory Committee Proposed by Councillor Wells, seconded by Councillor Webb

RESOLVED that Councillor Mrs Carlyon be appointed to represent Truro City Council on the Truro Conservation Area Advisory Committee.

MEETING OF THE PARKS & AMENITIES COMMITTEE HELD 10 JUNE 2019 Page Nos: 21-27, (Minute nos: 32-46) (Appendix on pink) 1.1 Minute No:- 34 – Victoria and Waterfall Gardens Request for Use – Organ Donation Garden Proposed by the Chairman (Councillor Ms Southcombe)

RECOMMENDED that permission be granted, subject to the usual terms and conditions.

1.2 Minute No:- 35 – Boscawen Park & The Swanpool (i) Request for Use – Performance Area – Evangelical Church Pursuant to Standing Order 16(b) – Matters of Urgency, due to the date of the next event being on 23 June 2019, the Chairman

RESOLVED that the item below, due to the date of the first event being on 23 June 2019, be considered as a Matter of Urgency.

It was then moved by the Chairman, that it be

RESOLVED that permission be granted, subject to the usual terms and conditions.

(iii) Tennis Pavillion & Café Redevelopment – Project Update Proposed by the Chairman (Councillor Ms Southcombe)

RECOMMENDED that the revised plans for the new tennis pavilion and café development be submitted to full Council for approval prior to the submission of an application for planning permission to Cornwall Council.

1.3 Minute No:- 36 – Hendra Playing Field – Request for Use (iii) Constitution and Membership Pursuant to Standing Order 16(b) – Matters of Urgency, due to the date of the next event being on 30 June 2019, the Chairman

RESOLVED that the item below, due to the date of the first event being on 23 June 2019, be considered as a Matter of Urgency.

It was then moved by the Chairman, that it be

RESOLVED that permission be granted, subject to the usual terms and conditions.

1.4 Minute No:- 37 – Idless Nursery (ii) Financing for Idless Nursery Proposed by Councillor Biscoe, seconded by Councillor Ellis

RECOMENDED to Finance and General Purposes Committee that: (i) The Council borrows the sum of £320,000 to pay for the development of the Idless Nursery and, in the first year of operation, the additional cost of £7,919 be met from Reserves; and (ii) The Finance and General Purposes Committee be requested to consider if the term of the loan proposed by the Town Clerk required extension to reduce costs.

1.5 Minute No:- 38 – Staffing Employee Policies and Procedures Manual - Update Proposed by Councillor Smith (the Mayor), seconded by Councillor Miss Jones

RECOMMENDED that the Council’s revised Policies and Procedures Manual be approved, subject to the correction of the typographical error on Page 49.

1.6 Minute No:- 39 – Public Conveniences Employee Policies and Procedures Manual - Update Proposed by the Chairman (Councillor Ms Southcombe)

RECOMMENDED that membership of the Public Convenience Working Group for 2019 – 2020 be the Chairman and Vice-Chairman of the Parks and Amenities Committee, and Councillors Biscoe, Ellis and Jones.

Secondly, it was moved by Councillor Biscoe, seconded by the Chairman, and

RECOMMENDED that (i) the proposals set out in the Compliance’s Officer’s report be supported; and (ii) the Public Convenience Working Group be reconvened to prepare a strategic plan for the improvement of the City’s public conveniences, to be considered at the next Parks and Amenities Committee meeting for onward recommendation to full Council.

1.7 Minute No:- 41 – Public Space and Protection Order Employee Policies and Procedures Manual - Update Proposed by Councillor Ellis, seconded by Councillor Biscoe

RECOMMENDED that Truro City Council (i) consider making a bylaw; and (ii) submit an application for a public space protection order to prevent anti-social behaviour including littering and dog fouling in its parks and gardens.

MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE HELD 17 JUNE 2019 (To be tabled)

11 TOWN CLERK’S REPORT (Appendix on cream) To consider the report of the Town Clerk

12 BOUNDARY REVIEW (i) To receive information and/or determine action as appropriate in the following reports: (a) Boundary Working Group Meeting held on 29 May 2019 (Appendix on white) (b) Boundary Working Group Meeting held on 11 June 2019 (Appendix on white)

(ii) Further to the above meetings, and the previous resolution made at the meeting of the Adjourned Council Meeting (Min 16, Page 8, 20 May 2019) Councillors to make a final decision on Truro’s parish boundaries for submission to Cornwall Council.

13 Bank Mandate Councillors to consider passing a motion to adopt the mandate as specified in the appendix (Councillor copy only)

14 Casual Vacancy (Appendix on yellow) Town Clerk to report.

15 Truro/Roseland Community Network Panel (F20) Councillor Wells to report

16 To receive verbal or written reports of meetings or conferences attended by members If members wish the Council to pass resolutions based on their reports, the reports must be in writing and submitted to the Town Clerk at least four clear working days prior to the meeting

17 To authorise the sealing of documents to give effect to any Resolutions passed by the Council at this meeting

DATED this Nineteenth Day of June, Two Thousand and Nineteen

------TOWN CLERK ANNUAL MEETING OF TRURO CITY COUNCIL AND MAYOR MAKING CEREMONY HELD IN THE BURRELL THEATRE, TRENNICK LANE, TRURO ON MONDAY 13 MAY 2019 at 7.00 pm

PRESENT: The Mayor (Councillor R J Smith) In the Chair Councillors Allen, Biscoe, Mrs Butler, Mrs Callen, Mrs Carlyon, Mrs Cox, Mrs Eathorne-Gibbons, Nolan, Mrs Nolan, Rich, Roden, Ms Southcombe, Stokes, Mrs Swain, Tamblyn, Mrs Tudor, Vella, Webb and Honorary Freeman Wells

APOLOGIES: Apologies for absence were submitted on behalf of Councillors Ellis, Mrs Neale and Wilson

PRAYERS Prior to the commencement of the Mayor Making Ceremony, the Mayor requested his Chaplain, The Reverend Jeremy Putnam to say a prayer.

1 DISCLOSURE OR DECLARATIONS OF INTEREST There were no disclosures or declarations of interest.

2 ELECTION OF MAYOR 2019/2020 It was moved by Councillor Rich, seconded by Mrs Cox and

RESOLVED that Councillor Smith, being a member of the City Council, be elected Mayor of the City of Truro for the Municipal Year 2019/2020.

Councillor Smith was then invested with the Mayoral Robe and Chain of Office and took the Declaration of Acceptance of Office, before assuming the office of Mayor of the City.

THE RIGHT WORSHIPFUL THE MAYOR (COUNCILLOR ROBERT J. SMITH IN THE CHAIR) The Mayor then addressed the Council.

3 MAYOR’S COMMUNICATIONS The Mayor informed the Council as follows: -

(a) "I wish to inform the Council that I have requested Ms Marian Chester, my wife, to be my Mayoress for the duration of my term of Office. The Reverend Jeremy Putnam is to be my Chaplain during my term of Office, and he is pleased to accept the appointment. I will now ask Reverend Putnam to say a prayer.

Will the assembly please stand for a prayer led by The Reverend Jeremy Putnam.”

(c) "The Mayor’s Civic Service will be held at 4.00 pm in Truro Cathedral on Sunday 9 June 2019. I hope that as many members of the Council as possible, representatives of local organisations and the general public will be able to support me on that occasion."

“I wish to inform the Council that the Charity I will be supporting during my Mayoralty will be Kernow Carers – Action for Children”.

4 FORMER MAYOR It was moved by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Smith and

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MAYOR MAKING CEREMONY – 13 MAY 2019

RESOLVED that this Council place on record their sincere thanks and appreciation to Councillor Ms Southcombe, for the manner in which she has carried out her duties as Mayor of the City of Truro during the Municipal Year 2018/2019.

At the conclusion Councillor Ms Southcombe moved into the vacant chair.

5 ELECTION OF DEPUTY MAYOR 2019/2020 It was moved by Councillor Mrs Carlyon, seconded by Councillor Tamblyn, and

RESOLVED that Councillor Biscoe, being a member of the City Council, be elected Deputy Mayor of the City of Truro for the Municipal Year 2019/2020.

Councillor Biscoe was then invested with the Deputy Mayor’s Chain of Office and took the Declaration of Acceptance of Office, before assuming the Office of Deputy Mayor of the City of Truro.

The Deputy Mayor then addressed the Council.

6 ADJOURNMENT OF MEETING It was moved by the Mayor and

RESOLVED that the Council adjourn further business until 7.00 pm on Monday 20 May 2019 in the Council Chamber, Municipal Buildings, Boscawen Street, Truro.

A reception was then held in Truro School’s Hall for civic and other invited guests.

The meeting closed at 8.00 pm.

------MAYOR

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MEETING OF THE COMMITTEE SELECTION COMMITTEE HELD ON THURSDAY 16 MAY 2019 at 6.30 pm

PRESENT: The Mayor (Councillor Robert J. Smith) In the Chair Councillors Biscoe, Mrs Eathorne-Gibbons, Nolan, Roden, Ms Southcombe, and Wells Roger Gazzard, Town Clerk

APOLOGIES: There were no apologies for absence

7 DISCLOSURE OR DECLARATION OF INTEREST There were no disclosures or declarations of interest reported.

8 APPOINTMENT OF COMMITTEES 2019/2020 The Committee considered the preferences expressed by members and the following nominations were submitted for approval by the Council:-

(1) Finance & General Purposes Committee (10) Councillors Mrs Callen, Mrs Carlyon, Mrs Cox, Mrs Eathorne-Gibbons, Mrs Nolan, Rich, Roden, Mrs Stokes and Wells Chairman of the Parks & Amenities Committee (ex-officio)

(2) Parks Committee (10) Councillors Allen, Mrs Butler, Mrs Callen, Mrs Eathorne-Gibbons, Ellis, Miss Jones, Mrs Neale, Ms Southcombe and Tamblyn Chairman of Finance & General Purposes Committee (ex-officio)

(3) Planning Committee (10) Councillors Mrs Carlyon, Ellis, Nolan, Ms Southcombe, Mrs Swain, Tamblyn, Vella, Webb and Wells.

Plus 1 vacancy.

N.B. The Mayor and Deputy Mayor are members of all Committees, Sub- Committees and Working Parties of the Council.

The meeting closed at 6.45 pm.

------MAYOR

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MEETING OF TRURO CITY COUNCIL HELD ON MONDAY 20 MAY 2019 at 7.00 pm at the Large Community Room, Truro Library

PRESENT: The Mayor (Councillor Robert J. Smith), Honorary Freeman Cllr Wells Councillors Biscoe, Mrs Butler, Mrs Carlyon, Mrs Cox, Mrs Eathorne-Gibbons, Ellis, Miss Jones, Nolan, Rich, Roden, Ms Southcombe, Mrs Swain, Mrs Tudor, Vella and Webb.

APOLOGIES: Apologies for absence were submitted by Councillors Allen, Mrs Neale, Mrs Nolan, Mrs Stokes and Tamblyn

Apologies were also received from Reverend Jeremy Putnam, the Mayor’s Chaplain, and Mr David Harris CC

Also in Attendance: Roger Gazzard, Town Clerk Deacon Haley Preston (Highertown and Baldhu)

PRAYERS Prior to the formal business of the Council, as the Mayor’s Chaplain, the Reverend Jeremy Putnam, had tendered his apologies, Deacon Haley Preston said prayers.

9 DISCLOSURES OR DECLARATIONS OF INTERESTS Town Clerk’s Report (Minute 15, page 6) Councillors Mrs Carlyon and the Mayor declared an interest in the above item as they are on the board of trustees for Truro Technical School (the latter in ex-officio capacity).

Appointment of Representatives on Outside Bodies (Minute 17e, page 11) Councillor Biscoe (Deputy Mayor) declared an interest in the above item on the grounds he was a member of the Civic Society.

10 CORNWALL COUNCIL (F1) (i) Climate Emergency Councillor Rich CC pondered on the question of how Cornwall Council’s declaration of a Climate Emergency impacted Truro, informing Members that when the A390 was first built in the early 1990s, some of the materials used were imported via ship. Having spoken to Geoff Brown, Portfolio Holder for Transport, there was the suggestion the Port of Truro could be used for transporting materials for the creation of other roads, and that smaller ships could be used. Councillor Rich CC added the gentleman who dealt with the scrap metal transportation wanted to double the amount coming out of Truro.

(ii) Tregolls School Councillor Rich CC commented a new Headteacher had been appointed for Tregolls School. Councillor Rich CC had been on the selection panel and he reported it had not been an easy decision, but he felt the right candidate had been selected.

(iii) Quiet Lanes Councillor Rich CC commented he raised the issue of quiet lanes at a recent meeting of the Truro and Kenwyn Neighbourhood Plan, asking if there should be a policy within the plan as there were a few quiet lanes in and around Truro. A legal order was not required for quiet lanes; only signs would need to be produced indicating the lane had been designated as such. Councillor Ms Southcombe queried how speed limits could be enforced. Councillor Rich CC responded they couldn’t, and that it made more sense to keep the national speed limit as reducing it for quiet lanes would give the impression that a lower speed was acceptable, when this wasn’t always the case – he felt it was a better idea to use signage to indicate drivers should be cautious along a particular lane.

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Councillor Miss Jones joined the meeting at 7:08pm.

(iv) Portfolio Holder of Environment Councillor Nolan CC informed Members he would be Portfolio Holder for Environment from the following day, and he would be looking to tackle several issues including waste control, the incinerator proposal, maritime, licensing etc. Councillor Nolan CC added he would be giving a briefing on the new road off the A30 to St Austell, with the inclusion of cycle lanes, miles of Cornish hedges, and returning fields to moorland.

(v) Boscawen Street Cobbles Councillor Biscoe CC (Deputy Mayor) reminded Members that the works to the cobbles of Boscawen Street had been extended due to the discovery of issues with the concrete underneath the setts. The street was being remodelled to recreate the “crown” shape which would allow for the correct drainage of water to the sides.

Due to the ongoing works, there were some issues for members of the public who wished to use taxis as the vehicles were unable to go between the lower and upper ranks and were therefore picking up people from the street instead. There were meetings due to take place to endeavour to resolve this.

(vi) Integrated Transportation System Councillor Biscoe CC (Deputy Mayor) reminded Members the start of the new integrated transportation system The One Public Transportation System in Cornwall had gone live from today, with the move to the clock-face timetable from December. Councillor Biscoe CC was disappointed the new service had not been widely advertised by Cornwall Council. Councillor Nolan CC added that the new system had not been advertised because of the European Elections (as the system had been partially funded by EU money) but Councillor Roden commented it had been on BBC TV’s Spotlight that evening, now the system had gone live. Councillor Rich CC wondered if local people would indeed benefit from the transportation system when the fees were becoming unaffordable.

(vii) Network Rail Land (see Planning Mins) Councillor Biscoe CC (Deputy Mayor) informed Members he had written to the Office of Roads and Rail following a notification to the City Council from Network Rail indicating their intention to seek permission to dispose of the land behind the railway station. Councillor Biscoe CC (Deputy Mayor) considered the access to be unworkable, and the level crossing being down more frequently once the half-hour rail shuttle had been implemented. The disposal would prevent any rail use of the land in the future. Sarah Newton MP had also spoken to Network Rail about the issue.

(viii) Cornwall Housing – Disability Adaptation Policy Councillor Biscoe CC commented he was hoping Cornwall Housing would consider changing their Disability Adaptation Policy to allow for the shelter and charging of disability scooters in their housing as currently this was not possible, which led to a significant loss of independence for people who used the scooters.

(ix) Integrated Transportation Councillor Biscoe CC informed Members he would not be attending any of the Truro and Kenwyn Neighbourhood Plan meetings whilst they started at 5:30pm as he felt the time between 5:00pm and 6:00pm was considered family time and it was not fair

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on either Councillors, or staff, most of whom had been working all day, to start at this time. Starting either earlier, or later, was considered acceptable.

Councillors discussed this issue, pointing out Kenwyn Parish had requested this time as some of their Members were unable to attend at any other, and they did form half of the Membership. Members also considered points such as how the time would also suit those with children who preferred to attend a meeting straight after work before going home, or those who had to travel longer distances, thus making it impractical for them to go home then come back. Other Members commented they agreed 5:30pm was an odd time to hold a meeting, and often conflicted with meetings or other responsibilities.

With agreement of the Council, Councillor Smith (the Mayor) offered to write to the Members of the Truro and Kenwyn Neighbourhood Plan Steering Group, and its officers, and suggest the issue of the timing of meetings is reconsidered to meet the needs of more Members.

11 OPEN SESSION FOR ELECTORS OF TRURO There were no matters raised.

12 MINUTES (i) The minutes of Council held 29 April 2019, having been previously circulated, were taken as read and signed by the Mayor as a correct record with the following corrections or comments:

(a) Presentation – His Honour, Judge Simon Carr (Minute 420, p. 231) Councillor Mrs Carlyon commented she had not received any correspondence from His Honour, Judge Simon Carr, regarding her offer to write to the relevant persons to request maintenance works be carried out to the Courts. The Town Clerk confirmed this would be chased up.

(b) Boscawen Park & The Swanpool – Riverbank Reinforcement (Minute 426 b, p.234) Councillor Mrs Carlyon asked the Town Clerk if he had an update on the above. The Town Clerk responded he was currently engaging with the Environment Agency as to the likelihood of them contributing to the cost of the works.

(ii) The minutes of the Committee Selection Committee held 16 May 2019 (tabled), were proposed by Honorary Freeman Councillor Wells and seconded by Councillor Nolan as a correct record.

13 MAYOR’S COMMUNICATIONS The newly elected Mayor, Councillor Smith, reported he did not have a written report as he had only been in post for six days, but he had packed a lot into those days. The Mayor thanked Councillors and staff for attending and organising his Mayor Making Ceremony which he felt was a great event.

The Mayor reported he had attended multiple other parish Mayor Making ceremonies, including at Bodmin Town Council, which he found inspiring, and at St Ives Town Council, which he felt fell short of expectations. The Mayor had also visited an operating theatre at Royal Cornwall Hospital as part of an initiative trying to address staff shortages and taken part in a series of very successful events to celebrate Truro Morlaix Twinning Association’s 40th Anniversary. Councillor Mrs Cox reiterated a lot of hard work had gone into organising the anniversary celebrations and a letter of thanks could be sent from the Mayor to the Chairman of the Committee expressing gratitude on behalf of the City Council. Thanks were also

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extended to the Parks Department for the wonderful floral displays to mark the anniversary.

The Mayor announced he had received an invitation to attend, along with any interested Councillors, Truro High School for Girls for a tour of the school and lunch alongside the pupils. This would take place on 13 September 2019 from 11am and any interested parties should contact the General Office as soon as possible.

14 CORRESPONDENCE – CASUAL VACANCY The Town Clerk reported following the regretful resignation of Mr Michael Wilson as Councillor of Boscawen Ward, a notice of the casual vacancy had been received from Cornwall Council, which would be displayed from Friday 24 May 2019 due to the European Elections. Expressions of interest indicating a desire for an election could be received until 14 June 2019, after which either an election would be held, or co- option would take place.

Councillor Rich enquired as to whether new Councillors received a formal induction, to which the Town Clerk responded they were able to make an appointment to speak to him about the workings of the Council.

14 COMMITTEE REPORTS The Minutes of the Meetings of the under-mentioned Committees were approved and adopted by the Council, except where otherwise stated:-

MEETING OF THE PLANNING COMMITTEE 2 MAY 2019 Proposed by Councillor Vella, seconded by Councillor Webb with the following comments, and the acknowledgement Councillor Ellis had given his apologies for the meeting:

(i) Schedule 2 – Truro City Council, Municipal Buildings, Boscawen Street (PA19/02819) – Minute 436, b, iii) Councillor Mrs Carlyon commented she was very concerned about this application, adding as the architect for the presentation prior to the Planning Committee meeting accidentally took the memory stick with the PowerPoint presentation on when he left, she was unable to view the plans. Councillor Mrs Carlyon had written to the Town Clerk about her concerns relating to the application, and who had given authority for the works, but was still not sure as to what the answer was. Councillor Vella confirmed the application was to remove the cupboards under the granite staircase, not the cupboard previously being used by the Tourist Information Centre and therefore there was no loss of historical fabric.

Councillor Vella added Councillors received notification of all applications as well as a draft copy of the PowerPoint presentation, so he hoped all Members looked at all of the applications ahead of the Planning Committee meetings.

15 TOWN CLERK’s REPORT (Appendix A) In addition to the Town Clerk’s Report (Appendix A), the Town Clerk added the following:

(i) Truro Public Library The Town Clerk reported negotiations for the transfer of the building and service had been ongoing, with a predicted date of transfer of 1 July 2019. There were some issues that would need to be resolved regarding the service level agreement, and some relating to staff conditions of transfer. The Town Clerk also reported he had been under the impression the leases of the tenants of the building were in place, but he had now been informed they were not so this needed to be resolved.

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The Town Clerk proposed the above issues would go to the next meeting of the Finance and General Purposes Committee, as a confidential item, to be held on 17 June 2019, and then to a Special Meeting of the Council to be held on Thursday 20 June 2019, which would enable Members enough time to discuss any concerns they still had relating to the library ahead of the transfer.

(ii) Repairs to the Municipal Buildings The Town Clerk informed Members that he had received an update from Cornwall Council regarding the cost for the repairs to the roof of the Municipal Buildings, of which half would be the responsibility of Truro City Council. This was not negotiable as it was part of the legal agreement of the long term lease the City Council had with Cornwall Council. The Town Clerk commented the specification had already been reduced to attempt to reduce the cost. A proposal of how this should be funded would be considered at the meeting of the Finance and General Purposes Committee to be held 17 June 2019, though the Town Clerk currently felt the best way to avoid an increase in precept would be to take out a loan with the Public Works Loans Board.

Honorary Freeman Councillor Wells commented it was a significant amount, and at Estimates it was agreed that if the amount exceeded the amount allocated within the budget then a request would be made to Cornwall Council to make phased payments. Councillor Biscoe (Deputy Mayor) made the suggestion that a second and third quote should be sought to show transparency and that all options had been considered before approaching the Loans Board. The Town Clerk pointed out the works contract would be from Cornwall Council, not the City Council, and they had already sought multiple quotes prior to the regeneration works to the entire building taking place, though he conceded this hadn’t been for the specific roof works now required.

16 BOUNDARY REVIEW (Appendix B) It was proposed by Honorary Freeman Councillor Wells, seconded by Councillor Roden and

RESOLVED that the minutes of the Boundary Review Working Group held on 9 May 2019 were a true and accurate record of the meeting.

Honorary Freeman Councillor Wells outlined the Working Group’s reasoning for coming to the agreements they had for both the St Clement and Kenwyn boundaries, explaining to Councillors there had been an initial meeting with neighbouring parish councils to ascertain their intentions towards potential boundary changes to their parishes. Following this was a meeting of the above working group, which considered various potential boundary changes prior to settling on the agreements outlined (Appendix B), wishing to take into account neighbouring parish council’s views on the ground it was important to continue to foster good relationships with neighbouring parishes. The two agreements outlined in Appendix B were considered by the Working Group to be a “tidy up” of the parish boundaries.

Honorary Freeman Councillor Wells briefly explained the next steps, should the Working Group’s agreements be adopted as resolutions of this Council – that there would be additional meetings with neighbouring parishes to agree on the exact boundary lines, and to draw up a detailed submission to Cornwall Council that would include polling districts, number of Members per ward etc. It was confirmed the total Membership of Truro City Council would remain at twenty-four Councillors.

Councillor Nolan CC commented he had been told that when the Electoral Boundary Review took place, a person had to be able to drive across an entire ward without crossing another, hence why Malpas was placed into the Tregolls ward (because of the position of the river) and felt it should be clarified if this applied here, which would

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COUNCIL – 20 MAY 2019 change the agreements made by the Working Group. Honorary Freeman Councillor Wells responded he had not heard of this before.

Councillor Rich CC made several points about the boundaries, which Honorary Freeman Councillor Wells answered as follows:

Councillor Rich CC commented the original St Clement Parish extended well within the current Truro Parish, and the war memorial included several names of soldiers who would have resided within the City, adding the justification for including the war memorial (that it originally resided within St Clement Parish prior to previous boundary changes) would mean much more of Truro would also therefore fall within St Clement Parish historically. Honorary Freeman Councillor Wells replied that the Working Group had simply responded to St Clement Parish Council’s request to take on ownership (and therefore maintenance) of the war memorial. He had no personal feelings either way.

Councillor Rich CC commented some residents of Scarcewater Vean in Truro were not happy about paying the higher Council Tax rates as Truro residents as they felt they were part of St Clement Parish, and he wondered whether the Working Group was suggesting this change should take place. Honorary Freeman Councillor Wells clarified there was no current stock of housing that would change due to the agreements put forward by the Working Group.

Councillor Rich CC asked whether the Working Group had felt local ward members should be cognizant of the discussions taking place prior to agreements being drawn up. Honorary Freeman Councillor Wells replied the Working Group was one stage towards the final response, that the process was as open as possible, and input from local ward members was welcome.

Councillor Mrs Tudor CC spoke in her capacity as Cornwall Councillor for Kenwyn Parish, commenting residents of Gloweth had frequently informed her they considered themselves to be part of Truro even though they were currently included within Kenwyn Parish. She felt this was also applicable to Truro College, and was disappointed the Working Group hadn’t taken the area south of the A390 into consideration. It was pointed out that during meetings of the Langarth Stakeholder Panel, it had been discussed that the new development should be considered as one single community, and eventually the number of residents would equal that of St Ives.

Councillor Mrs Tudor felt it was sensible to reflect the Electoral Boundary Changes within the changes to the parish boundaries as there would be one, agreed set of boundaries which simplified matters. Councillor Biscoe (Deputy Mayor) disagreed, and felt the Electoral Boundary Changes should not dictate parish boundaries, which held historical significance, but it should be the other way round, adding he suspected the Electoral Boundary Changes would need to be looked at again in the near future due to some anomalies which meant some Cornwall Councillors had upwards of ten parish councils within their patch in rural areas. Councillor Biscoe (Deputy Mayor) added he agreed with the tidying up of the boundaries and the inclusion of the Royal Cornwall Hospital within Truro Parish, but the boundary there should be tighter against the hospital.

Councillor Biscoe (Deputy Mayor) also felt it was important to keep the partnership with neighbouring parishes and cited the work between Truro and Kenwyn on the Truro and Kenwyn Neighbourhood Plan.

Councillor Miss Jones confirmed Councillor Mrs Tudor’s stance, commenting she had also spoken to residents in Gloweth who considered themselves as Truronians, adding Truro City Council provided significant services to a large population of people

9

COUNCIL – 20 MAY 2019 who were not currently contributing financially towards those services because of the parish boundaries.

Councillor Roden commented he felt it was a difficult decision, with arguments to be made on both sides, commenting Truro City Council maintained Newbridge Lane Playing Field, but it was used by residents of Kenwyn Parish, so there was an argument to include it within their parish. There was also a significant difference in Council Tax charge between the two parishes. Logic would seem to dictate changes that would bring more of Kenwyn Parish into Truro Parish boundaries, but he also accepted it was important to maintain relationships, and there was the potential it could raise issues for the review of the Truro and Kenwyn Neighbourhood Plan, as well as signifying a political decision. Councillor Roden urged caution, commenting once the recommendations had been made from Truro City Council, the outcome was out of Councillors’ hands. Councillor Webb agreed ongoing communication was important with neighbouring parishes. Councillor Mrs Eathorne-Gibbons explained to Members the Working Group had looked at all sides of the argument and considered the options carefully. It had been agreed Truro City Council should act in a responsible manner and respect other parishes, understanding other parishioners would use Truro’s facilities but it was impossible to legislate that.

Councillor Mrs Tudor commented she understood Councillor Biscoe’s (Deputy Mayor) point about the sacredness of parish boundaries but pointed out there was a lot of new housing that had not existed when parish boundaries were previously created. Councillor Mrs Tudor felt it was vital the City Council should not make decisions based on what other Parish Councils may or may not choose to do as a consequence of the City Council’s decisions. Therefore, Councillor Mrs Tudor proposed an amendment to the agreements of the Working Group, which was seconded by Councillor Miss Jones and

RESOLVED that the second agreement (Kenwyn Boundary) of the Boundary Review Working Group be amended to include the land south of the A390 (Gloweth) within Truro Parish boundaries, and that the Town Clerk look into whether the advice that one needs to be able to drive through a ward without driving through another applies to the parish boundary review.

Councillors Biscoe (Deputy Mayor), Mrs Carlyon, Mrs Eathorne-Gibbons and Smith (the Mayor) asked for their names to be recorded as having voted against the above amendment.

Subsequently, the substantive motion was proposed by the Mayor (Councillor Smith) and

RESOLVED that the following agreements (St Clement Boundary and Kenwyn Boundary), as put forward by the Boundary Review Working Group and subsequently amended (as resolved above), be used as a basis for further discussion:

St Clement Boundary Council to use the following changes as the basis for further discussion: i) move the boundary to encompass all Penair school, run along Penair Lane; Belvedere housing would remain within the Truro boundary, loop around the war memorial, out towards the A390 and return to join Waitrose supermarket; all housing would remain within the Truro boundary but the park and ride

10

COUNCIL – 20 MAY 2019

service would remain in the St Clement Parish boundary (Appendix A;1); ii) move the current boundary to include the whole of Sunny Corner, down the steps and re-join the current St Clement and Truro boundary (Appendix A;2)

Kenwyn Boundary Council to use the following changes as the basis for further discussion: i) move the boundary to encompass anything North of the A390 into the Truro Parish as far as the proposed boundary line of the new Cornwall Council Electoral Division named Gloweth, Malabar & Shortlanesend, and to include the land south of the A390 (Gloweth) within Truro boundaries (Appendix B;1); ii) should Kenwyn Parish express an interest in moving Kenwyn church into their Parish they seek to engage in discussions with Truro City Council regarding the cost of maintaining and running both the war memorial and the churchyard (Appendix B;2).

In addition, the Town Clerk was to look into whether the advice that one needs to be able to drive through a ward without driving through another applies to the parish boundary review.

Councillors Mrs Carlyon and Mrs Eathorne-Gibbons wished for their names to be recorded as having voted against the above resolution. Councillor Smith (the Mayor) wished for his name to be recorded as having abstained from voting on the above resolution.

17 APPOINTMENT OF REPRESENTATIVES ON OUTSIDE BODIES (F6/3) The Council proceeded to appoint the following representatives: -

(a) Cockin Charity (2019-2020) It was proposed by Councillor Mrs Carlyon, seconded by Councillor Rich and

RESOLVED that the Mayor, Councillor Smith be elected to serve as the Council’s representative on this Committee.

(b) Cornwall Association of Local Councils (CALC) (2019-2020) Two Representatives. It was resolved by Councillor Rich, seconded by Councillor Smith (the Mayor) and

RESOLVED that Councillors Mrs Carlyon and Smith (the Mayor) be re-appointed to serve as the Council’s representatives on this Committee.

(c) Devon & Cornwall Rail Partnership (2019-2020) One representative plus Deputy. It was proposed by Councillor Mrs Carlyon and seconded by Councillor Biscoe (Deputy Mayor) and

RESOLVED that Councillor Rich with Councillor Miss Jones (as Deputy) be re-appointed to serve as the Council’s representatives on this Committee.

(d) Furniss Coal Charity (2019-2020)

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COUNCIL – 20 MAY 2019

The Mayor plus six representatives. It was proposed by Councillor Rich and seconded by Councillor Smith (the Mayor) and

RESOLVED that the Mayor (Councillor Smith) with Councillors Biscoe, Mrs Eathorne-Gibbons, Ellis, Rich and Mrs Tudor be re- appointed, and Councillor Ms Southcombe be appointed to serve as the Council’s representatives on this Committee.

(e) Truro Civic Society (2019-2020) The Mayor as President and one representative. It was proposed by Councillor Mrs Callen, seconded by Councillor Vella and

RESOLVED that the Mayor (Councillor Smith) with Councillor Mrs Carlyon be re-appointed to serve as the Council’s representatives on the Truro Civic Society.

As Councillor Biscoe declared an interested in the above item on grounds of being a member of the Civic Society he did not vote on the above resolution.

(f) Twinning Associations: Truro-Boppard Twinning Association (2019-2020) Two representatives together with the Mayor and Deputy Mayor as ex-officio. It was proposed by Councillor Mrs Callen, seconded by Councillor Smith (the Mayor) and

RESOLVED that the Mayor (Councillor Smith) and Deputy Mayor (Councillor Biscoe) with Councillors Rich and Roden be re-appointed as the Council’s representatives on this Association.

(g) Truro-Morlaix Twinning Association (2019-2020) Four representatives together with the Mayor and Deputy Mayor as ex-officio. It was proposed by Councillor Biscoe, seconded by Mrs Cox and

RESOLVED that the Mayor (Councillor Smith) and Deputy Mayor (Councillor Biscoe) with Councillors Allen, Mrs Cox and Mrs Nolan be reappointed to serve on this Association. This left one vacancy which Members agreed would be allocated to the person who would fill the current Casual Vacancy on the Council.

(h) Truro City of Lights (2019-2020) One representative together with the Mayor and Deputy Mayor as ex-officio. It was proposed by Councillor Mrs Callen and seconded by Councillor Biscoe and

RESOLVED that the Mayor (Councillor Smith) and Deputy Mayor (Councillor Biscoe) with Councillor Nolan be reappointed to serve on this committee.

(i) Truro/Roseland Community Network Panel (2019-2020) One representative. It was proposed by Councillor Mrs Carlyon and seconded by Councillor Mrs Callen and

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COUNCIL – 20 MAY 2019

RESOLVED that Honorary Freeman Councillor Wells be reappointed to serve on this committee.

Councillor Smith (the Mayor) gave his thanks to Honorary Freeman Councillor Wells for his dedication and hard work to the Truro/Roseland Community Network Panel over the years.

(j) Trelander Youth and Community Association (2019-2020) Two representatives. It was proposed by Councillor Rich and seconded by Councillor Biscoe and

RESOLVED that Councillors Mrs Cox and Councillor Smith (the Mayor) be selected to serve on this committee.

(k) William Yeoman Bennett Charity (2019-2022) Four representatives together with Mr David Flexman and the Mayor as ex- officio. It was proposed by Councillor Mrs Cox and seconded by Councillor Rich and

RESOLVED that the Mayor (Councillor Smith), along with Councillors Biscoe, Mrs Carlyon, Tamblyn and Mrs Tudor to sit with Mr David Flexman on the William Yeoman Bennett Charity

(l) Elliott Exhibition Foundation (2017-2020) 1 vacancy. Following a brief summary given by Councillor Biscoe CC (Deputy Mayor) as to the nature of the Elliott Exhibition Foundation, and a brief discussion relating to various grants available to students across the county, it was proposed by Councillor Smith (the Mayor) and

RESOLVED that Councillor Webb fill the vacancy, and sit alongside the Mayor, Deputy Mayor and Councillor Rich on the Elliott Exhibition Foundation.

18 APPOINTMENT OF MEMBERS

RESOLVED that for the Municipal Year 2019-2020 the following members be appointed or re-appointed to serve on the under- mentioned Committees:

(a) City Emergency Committee The Mayor (Councillor Smith) and Deputy Mayor (Councillor Biscoe) along with Mrs Butler, Mrs Eathorne-Gibbons, Ms Southcombe, Tamblyn, Vella, Webb and Honorary Freeman Councillor Wells.

(b) Hall for Cornwall Liaison Committee The Mayor (Councillor Smith) and Deputy Mayor (Councillor Biscoe), Chairman of the Finance and General Purposes Committee (Honorary Freeman Councillor Wells), and Councillors Allen, Mrs Carlyon, Mrs Eathorne-Gibbons and Vella

(c) Library Consultation The Mayor (Councillor Smith), Deputy Mayor (Councillor Biscoe) and all members of the Council.

(d) Cornwall Council Liaison Committee

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It was agreed the committee would be disbanded.

19 SUSPENSION OF STANDING ORDERS It was proposed by Councillor Smith (the Mayor) and

RESOLVED that the Standing Orders of the Council be suspended, and the meeting adjourned to enable the Special Meetings of the Standing Committees to take place to elect a Chairman and Vice- Chairman and to appoint members of Sub-Committees and Working Parties.

The meeting stood adjourned at 8:25pm

Standing Orders of the Council were resumed at 8:40pm.

20 MINUTES The Minutes of the Meetings of the under-mentioned Committees, having been verbally reported, were approved and adopted by the Council.

(1) SPECIAL MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE 20 MAY 2019

(2) SPECIAL MEETING OF THE PARKS COMMITTEE 20 MAY 2019

(3) SPECIAL MEETING OF THE PLANNING COMMITTEE 20 MAY 2019

21 TRURO ROSELAND COMMUNITY NETWORK PANEL (F20) Honorary Freeman Councillor Wells reported the next meeting of the Panel was on 4 June 2019, and therefore he had nothing else to report.

22 REPORTS OF MEETINGS OR CONFERENCES ATTENDED There were no meetings to report.

23 COMMON SEAL

RESOLVED that the Common Seal be affixed to any document or documents necessary to give effect to the resolutions passed by the Council at this Meeting.

The meeting closed at 8:42 pm.

------MAYOR

14

Town Clerks Report A Council 20th May 2019

Financial Position 2018-19 We are currently working on the financial year end accounts which will be presented to the June Finance & General Purposes Committee

Truro Library Much work is currently taking place to complete the transaction. Negotiations have been positive and I believe we will be in a position to complete the transaction for a transfer on the 1sy July. There remains a number of issues that the Council will need to take a decision on and I will verbally report at the meeting the procedure I would propose to achieve this.

Hall for Cornwall Development We continue to await the price for the external works from the contractor. This remains a risk to the City Council but I have agreed with Cornwall Council a payment in 2020-21 of any balance remaining after our fund is exhausted. I am not anticipating the need to increase the Precept as a result of these works.

Neighbourhood Plan Neighbourhood Plan meetings continue to take place and rapid progress is being made. They are very well attended by both City Councillors and Kenwyn Parish Councillors. The various subjects to have detailed consideration agreed at the outset of the process are being examined one by one. Detailed notes are being written.

St. Clement Street Day Centre.

Work is continuing on identifying the potential use of this building and I anticipate being able to bring a report on progress to the July Finance & General purposes Committee.

Memorial Biography for Truro

An initial meeting of interested individuals and organisations has taken place for the creation of such a book and work is now looking at the potential of grant monies to assist.

Roger Gazzard Town Clerk

Page 1 of 1

B

NOTES OF A MEETING OF THE BOUNDARY REVIEW WORKING GROUP HELD ON THURSDAY 9 MAY 2019 at 7 pm

PRESENT: Councillors Mrs Eathorne-Gibbons, Roden, Smith (Mayor Elect), Ms Southcombe (Mayor) and Wells

1 APOLOGIES: No apologies for absence were submitted

2 DISCLOSURE OR DECLARATIONS OF INTEREST Councillors Mrs Eathorne-Gibbons declared that her husband is a Cornwall Councillor for Ladock, St Clement & St Erme and Councillor Wells (Chairman) declared an interest in Kenwyn Church due to his position as Vice-Chairman of Kenwyn with St Allen PCC.

3 TIME SCALE FOR THE BOUNDARY REVIEW Councillor Wells (Chairman) highlighted that the there had been a change in the timetable for submitting applications to Cornwall Council; the deadline for all submissions would be 17 July 2019. Members of the Working Group read the notes from the meeting with neighbouring Parish Councils earlier in the week.

Councillor Wells (Chairman) and members of the Working group

AGREED to recommend to Council that there was no reason to extend the Truro boundary into Kea Parish as there was a current natural boundary.

AGREED to recommend to Council that there was no reason to extend the Truro boundary into St Erme or St Allen.

4 ST CLEMENT BOUNDARY (Appendix A;1&2) Members of the Working Group discussed the St Clement Parish boundary following comments from members of their Council in the recent meeting. They had expressed an interest in encompassing some Duchy land, the whole of Penair school and the war memorial into their Parish. Members highlighted that the St Clement Parish had taken Malpas village from Truro City in the previous boundary. However, they acknowledged that the natural boundary was encompassing Malpas village into St Clement. Members of the Working Group also acknowledged the logic for St Clement Parish to take the whole of Penair school and the war memorial at the bottom of the A390 road into their boundary. Members agreed that should St Clement Parish take the war memorial all costs for the upkeep of it would fall into their Parish and not to Truro. Members suggested that all the housing along the current boundary and the Waitrose supermarket would remain within the Truro Parish boundary. Members of the Working Group discussed the boundary that currently runs between Sunny Corner. They expressed an interest in the whole of Sunny Corner being within the Truro Parish boundary; this would include the shelter.

1

Councillor Wells (Chairman) and members of the Working group

AGREED to recommend to Council to make an application to Cornwall Council requesting the following changes to the Truro and St Clement Parish boundary:

i) move the boundary to encompass all Penair school, run along Penair Lane; Belvedere housing would remain within the Truro boundary, loop around the war memorial, out towards the A390 and return to join Waitrose supermarket; all housing would remain within the Truro boundary but the park and ride service would remain in the St Clement Parish boundary (Appendix A;1); ii) move the current boundary to include the whole of Sunny Corner, down the steps and re-join the current St Clement and Truro boundary (Appendix A;2)

5 KENWYN BOUNDARY (Appendix B;1&2) Members of the Working group highlighted that, in their opinion, the current boundary to the West was not a natural boundary; Treliske Hospital should be within the Truro Parish boundary. Members suggested that the area North West of the A390 should be in the Truro Parish and this slight move of the current boundary would be in line with the proposed Electoral divisions in May 2021. Members of the group acknowledged that Kenwyn Parish had expressed an interest in Kenwyn Church and war memorial being within their boundary. However, Councillor Mrs Eathorne-Gibbons suggested this be a discussion between the two Parishes regarding costs of maintaining and running both the war memorial and the churchyard.

Councillor Wells (Chairman) and members of the Working Group

AGREED to recommend to Council to make an application to Cornwall Council requesting the following changes to the Truro and Kenwyn Parish boundary: i) move the boundary to encompass anything North of the A390 into the Truro Parish as far as the proposed boundary line of the new Cornwall Council Electoral Division named Gloweth, Malabar & Shortlanesend (Appendix B;1); ii) should Kenwyn Parish express an interest in moving Kenwyn church into their Parish they seek to engage in discussions with Truro City Council regarding the cost of maintaining and running both the war memorial and the churchyard (Appendix B;2). Councillor Wells (Chairman) did not express his view relating to this item.

6 NEXT STEPS Members of the Working Group highlighted that notes from the meeting be submitted with the Agenda for the Adjourned Council meeting on the 20th May. These notes highlight the AGREED outcome of the meeting however, they were not the final decision from Truro City Council in respect of the 2019 Community Governance Review for Cornwall.

The meeting ended at 8:11pm

2

------CHAIRMAN

3

Mayoral Report May – June 2019

Events: 20th May Mayor Making St Ives 21st ‘Elevate’ Truro College Art Exhibition 23rd Falmouth Graduation Fashion Show 25th ‘Space’ Family Day (unofficial) 29th May Mayor Making - Newquay 4th June Mayor Making, Deputy Mayor, St Austell 2nd June Trebah Military Day 6th June Truro & Roseland Learning Community Awards 8th June Truro Lifehouse Project 9th June Civic Service. Well attended by Mayors. Disappointing turnout from Council members! 10th June Commemorative Event Truro Nursery - Tricia Kent. 14th June Rugby Team Civic Reception County Hall 14th June Foundation Exhibition, Truro College 15th June Murdoch Day, Redruth 16th June TMTA Cream Tea fundraiser

Invitations 22nd June Repair Café 29th June Mazey Day Penzance 27th June St Austell Library

Training / Courses 27th June Re-imagining Town Centres

Correspondence Bodmin Town Council. Thanks for support and attendance at Mayor Making & Sunday Service. Letter of thanks and congratulations sent to the Truro & Roseland Learning Community. Chair of Library Trustees – introductory meeting to be scheduled.

Meetings 28th May TIC & Visit Cornwall meeting. Abi Steele & Malcolm Bell 28th May Simon Griffiths - Cathedral 5th June Sustainable Environment Cllr Southcombe & Cllr Webb 6th June Repair Café Committee 6th June BIDS Alun Jones 10th June Geoff Brown CC Re Park & Ride 14th June Teresa Loader Truro Magazine 18th June TMTA feedback on 40th Anniversary event

SPECIAL MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE HELD ON MONDAY 20 MAY 2019 at 8.26pm

PRESENT: The Mayor (Councillor Smith) Councillors Biscoe, Mrs Callen, Mrs Carlyon, Mrs Cox, Mrs Eathorne- Gibbons, Rich, Roden and Wells

APOLOGY: Apologies of absence were received from Councillors Mrs Neale, Mrs Nolan and Mrs Stokes

1 DISCLOSURE OR DECLARATIONS OF INTEREST There were no disclosures or declarations of interest reported.

2 ELECTION OF CHAIRMAN It was proposed by Councillor Roden and seconded by Councillor Mrs Cox that Councillor Wells be elected Chairman of the Committee for the Municipal Year 2019-2020.

There being no other nominations it was unanimously

RESOLVED that Councillor Wells be elected Chairman of the Committee for the Municipal Year 2019-2020.

Councillor Wells in the Chair.

Councillor Wells welcomed Members to the Committee and thanked everyone for their confidence in electing him.

3 ELECTION OF VICE-CHAIRMAN It was proposed by Councillor Mrs Callen and seconded by Councillor Rich that Councillor Mrs Cox be elected as Vice-Chairman of the Committee for the Municipal Year 2019-2020.

There being no other nominations it was unanimously

RESOLVED that Councillor Mrs Cox be elected Vice-Chairman of the Finance and General Purposes Committee for the Municipal Year 2019-2020.

4 SUB-COMMITTEE AND WORKING PARTIES Grants Sub-Committee It was proposed by Councillor Mrs Eathorne-Gibbons and seconded by Councillor Mrs Cox and unanimously

RESOLVED that the Grants Sub-Committee comprise the following: -

Councillor Smith Mayor (Tregolls Ward) Councillor Biscoe Deputy Mayor (Boscawen Ward) Councillor Wells Chairman (Trehaverne Ward) Councillor Mrs Cox Vice-Chairman (Tregolls Ward) Councillor Mrs Carlyon (Redannick Ward) Councillor Rich (Tregolls Ward) Councillor Roden (Trehaverne Ward) Chairman of Parks & Amenities - TBA

The meeting closed at 8.29pm.

------CHAIRMAN

1

SPECIAL MEETING OF THE PARKS AND AMENITIES COMMITTEE HELD ON MONDAY 20 MAY 2019 at 8:30pm

PRESENT: The Mayor (Councillor Smith) Councillors Biscoe, Mrs Butler, Mrs Callen, Mrs Eathorne-Gibbons, Ellis, Miss Jones, Ms Southcombe and Wells

Councillor Mrs Carlyon was also in attendance

APOLOGIES: There were apologies of absence received from Councillors Allen, Mrs Nolan and Tamblyn

1 DISCLOSURE OR DECLARATIONS OF INTEREST There were no disclosures or declarations of interest reported.

2 ELECTION OF CHAIRMAN It was proposed by Councillor Mrs Eathorne-Gibbons and seconded by Councillor Mrs Callen that Councillor Ms Southcombe be elected Chairman of the Committee for the Municipal Year 2019-2020.

There being no other nominations it was unanimously

RESOLVED that Councillor Ms Southcombe be elected Chairman of the Committee for the Municipal Year 2019-2020.

Councillor Ms Southcombe in the Chair.

Councillor Ms Southcombe welcomed members to the Committee and thanked everyone for their confidence in electing her.

3 ELECTION OF VICE-CHAIRMAN It was proposed by Councillor Miss Jones and seconded by Councillor Mrs Callen that Councillor Tamblyn be elected as Vice-Chairman of the Committee for the Municipal Year 2019-2020. It was also proposed by Councillor Mrs Butler and seconded by Councillor Wells that Councillor Allen be elected as Vice- Chairman of the Committee for the Municipal Year 2019-2020.

Following a vote by show of hands it was

RESOLVED that Councillor Allen be elected Vice-Chairman of the Committee for the Municipal Year 2019-2020.

4 SUB-COMMITTEE AND WORKING PARTIES Cornwall Playing Fields Association It was proposed by Councillor Mrs Eathorne-Gibbons and seconded by Councillor Smith (the Mayor) and unanimously

RESOLVED that Councillor Tamblyn represent the City Council for the Cornwall Playing Fields Association.

The meeting closed at 8:36pm.

------CHAIRMAN 1

SPECIAL MEETING OF THE PLANNING COMMITTEE HELD ON MONDAY 20 MAY 2019 at 8:37 pm

PRESENT: The Mayor (Councillor Smith) Councillors Mrs Carlyon, Ellis, Nolan, Ms Southcombe, Mrs Swain, Vella, Webb and Wells

APOLOGIES: Apologies for absence were received from Councillor Tamblyn

1 DISCLOSURE OR DECLARATIONS OF INTEREST There were no disclosures or declarations of interest reported.

2 ELECTION OF CHAIRMAN It was proposed by Councillor Webb and seconded by Councillor Nolan that Councillor Vella be elected Chairman of the Committee for the Municipal Year 2019-2020.

There being no other nominations it was unanimously

RESOLVED that Councillor Vella be elected Chairman of the Committee for the Municipal Year 2019-2020.

Councillor Vella in the Chair.

Councillor Vella welcomed members to the Committee and thanked everyone for their confidence in electing him.

3 ELECTION OF VICE-CHAIRMAN It was proposed by Councillor Smith (the Mayor) and seconded by Councillor Ellis that Councillor Webb be elected as Vice-Chairman of the Committee for the Municipal Year 2019-2020.

There being no other nominations it was unanimously

RESOLVED that Councillor Webb be elected Vice-Chairman of the Planning Committee for the Municipal Year 2019-2020.

4 APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES (a) Truro Conservation Area Advisory Committee The Chairman explained that as the Committee was being reconstituted it be

RESOLVED that the appointment of a representative to the Truro Conservation Area Advisory Committee be deferred until the meeting of the Planning Committee, which would take place on Thursday 6 June 2019.

(b) Cornwall Buildings Preservation Trust The Mayor (ex officio)

RESOLVED that the Mayor continue in an ex officio capacity on the Trust.

The meeting closed at 8:40pm.

------CHAIRMAN

1

MEETING OF THE PLANNING COMMITTEE HELD THURSDAY 6 JUNE 2019 at 7.00 pm

PRESENT: Councillors Mrs Carlyon, Ellis, Ms Southcombe, Mrs Swain, Tamblyn, Vella (Chairman) Webb and Wells.

APOLOGIES: Apologies for absence were reported from Councillors Biscoe, Nolan and Smith (The Mayor)

Also in attendance: Ms Sarah Douglas-Martin, Resident Mr & Mrs Winnan - 47 Treworder Road (PA19/03650) Mr & Mrs Parkin – 25 Tinney Drive (PA19/03408) Mrs Sadie Mitchell – 31 Bosvean Gardens (PA19/04021)

24 DISCLOSURES OR DECLARATIONS OF INTEREST The following declarations of interest were reported:

(i) 47 Treworder Road (PA19/03650) (Minute 26, (b)(i)) Councillor Vella (Chairman) declared an interest in the above item as he knows the applicant.

(ii) 25 Tinney Drive (PA19/03408) (Minute 26, (b)(ii)) Councillor Mrs Swain declared an interest in the above item as she is a neighbour.

(iii) 9 Lower Redannick (PA19/02700) (Minute 26, (b)(vi)) Councillor Tamblyn declared an interest in the above item as the applicant is his employer.

25 MINUTES The Minutes of the meeting held 2 May 2019, having been before Council on 20 May 2019, were signed as a correct record.

26 PLANNING CONSULTATION (a) Schedule 1 Further to all Councillors of Truro City Council being given the opportunity to submit comments to applications in their Ward (by an agreed deadline), and for Members of the Planning Committee to comment on this Schedule prior to publication of the agenda for this meeting, it was proposed by Councillor Vella (Chairman) that it be unanimously:

RESOLVED that the recommendations contained within Schedule 1, as proposed by the Chairman, be adopted by the Planning Committee.

(b) Schedule 2 The Committee considered plans submitted in accordance with the planning consultation procedure, details of which are attached (Schedule 2), and, that it be

RESOLVED that Cornwall Council be informed of the following recommendations as voted upon by Truro City Council’s Planning Committee: -

(i) 47 Treworder Road (1) (PA19/03650) Unanimous approval recommended subject to the colours and materials matching the existing.

Proposer: Councillor Ellis 15

Seconder: Councillor Tamblyn

Councillor Vella (Chairman) declared an interest in the above application, left the room during discussion, and did not vote on the above recommendation. Councillor Webb (Vice-Chairman) took the Chair for this item.

Councillor Vella resumed his position as Chairman following the vote of the above recommendation.

(ii) 25 Tinney Drive (8) (PA19/03408) Refusal recommended for the construction of a garage with loft room and enlargement of balcony due to concern over the inclusion of the dormer above the garage, and the garage opening directly onto the pavement which could be a hazard for pedestrians. The applicant was invited to submit a revised proposal with a more appropriate design.

Proposer: Councillor Vella (Chairman)

Councillors Ellis and Tamblyn wished for their names to be recorded as having voted against the above recommendation.

As Councillor Mrs Swain declared an interest in the above application, she left the room during discussion and did not vote on the above recommendation.

(iii) 31 Bosvean Gardens (11) (PA19/04021) Unanimous approval recommended for the construction of an attached garage on the condition the hedge be retained, and the garage is retained for use as a garage only.

Proposer: Councillor Wells Seconder: Councillor Ellis

(iv) 23 Daniell Street (2) (PA19/01885) Unanimous refusal for the Listed Building Consent for refurbishment due to the damage caused to a Grade II Listed Building by the removal of original historical fabric, and the use of inappropriate materials and style of windows and door.

Proposer: Councillor Vella (Chairman)

(v) Land at Boscawen Park (3) (PA19/02479) Unanimous refusal in line with the City Council’s refusal of the original application, and due to its inappropriate location in the setting of a Grade I Listed Building, Truro Cathedral. Members felt the design and materials should be more sympathetic to the site’s location.

Proposer: Councillor Webb Seconder: Councillor Wells

(vi) 9 Lower Redannick (4) (PA19/02700) Approval recommended subject to the removal of the roof lights from the front elevation, and the condition there is no time gap between demolition and rebuilding. Members also requested the applicant reconsiders the form of the windows to respect those of the adjoining neighbour.

16

Proposer: Councillor Ellis Seconder: Councillor Webb

Councillor Mrs Carlyon wished for her name to be recorded as having voted against the above recommendation, and Councillor Tamblyn abstained from voting due to his having declared an interest.

(vii) 6 Walsingham Place (5) (PA19/03163) Approval recommended for the installation of fibre optic broadband.

Proposer: Councillor Wells Seconder: Councillor Ellis

(viii) Land at Trevithick Road (6) (PA19/03254) Unanimous approval recommended in principle for outline permission for one dwelling, subject to addressing Councillors’ concerns of the current access being directly opposite the bus stop and its closeness to the junction at Tregolls Road. Members felt access should either be further north of its current position, or from Tremorvah Barton (with the repositioning of the dwelling to an east-west orientation).

Proposer: Councillor Vella (Chairman)

(ix) 39 Bosvean Gardens (7) (PA19/03267) Unanimous approval recommended for the proposed single storey extensions to front and rear of dwelling with lean-to roof.

Proposer: Councillor Webb Seconder: Councillor Ellis

(x) Dental Lab, 30 River Street (9) (PA19/03679) Approval recommended for the change of use.

Proposer: Councillor Ellis Seconder: Councillor Tamblyn

Councillor Mrs Carlyon wished for her name to be recorded as having voted against the above recommendation, and Councillor Vella (Chairman) abstained from voting.

(xi) 4 Kenwyn Street (10) (PA19/03771) Unanimous refusal recommended for the signage application due to being inappropriate for the Conservation Area in scale, design and internal illumination, contrary to the requirements of Policy C5 of the Truro and Kenwyn Neighbourhood Plan.

Proposer: Councillor Vella (Chairman)

(xii) 194 Bodmin Road (12) (PA19/04102) Unanimous approval recommended for the construction of a balcony subject to there being no sustainable objections from the neighbours and the Case Officer’s concerns being resolved.

Proposer: Councillor Ellis 17

Seconder: Councillor Vella (Chairman)

(xiii) 2 Chirgwin Road (13) (PA19/04288) Unanimous approval recommended for the rear single storey extension.

Proposer: Councillor Webb Seconder: Councillor Wells

(xiv) 64 Daniell Road (15) (PA19/04499) Unanimous approval recommended subject to changing the roof from metal to slate.

Proposer: Councillor Wells Seconder: Councillor Ellis

27 NEIGHBOURHOOD PLANS St Clement Parish Neighbourhood Development Plan Members briefly discussed the pre-submission of the St Clement Parish Neighbourhood Development Plan, a link to which was circulated prior to the meeting. The consultation period would run until 19 June 2019.

Following discussion, it was proposed by the Chairman and

RESOLVED that the Planning Clerk respond to St Clement Parish, thanking them for writing and commenting the City Council welcomes the St Clement Parish Neighbourhood Development Plan and recommends adoption.

28 TRURO CONSERVATION AREA ADVISORY COMMITTEE (i) Constitution and Membership (Appendix 3) Further to Minute 398 (page 216, 04.04.19), Members considered a draft constitution and membership (Appendix 3). Discussion was had surrounding the remit of the committee, and the Planning Clerk explained that Cornwall Council viewed any recommendations made by the committee as the same as a public comment. Councillor Wells confirmed there was no conflict with the committee being a sub- committee of the Planning Committee on these grounds.

Councillors discussed the membership of the committee and agreed that Councillor Mrs Carlyon would speak to Daphne Worraker and Councillor Vella (Chairman) would write to Hugh Lander about their potential membership.

It was confirmed that any member of the committee would need to agree to the Code of Conduct that Councillors abide to as the group would be a sub-committee of the Council.

It was also confirmed the Planning Assistant, Rachel Hooper, would be the exclusive administrator for the committee.

Following further discussion, it was proposed by Councillor Vella (Chairman) and

RESOLVED the constitution, at present, be adopted, that the recommended membership was appropriate, and that the meeting should be held once a month, no more than five days before the

18

Planning Committee Meeting, at dates and times to be determined. The above details should be reviewed after six months.

(ii) Appointment of Representative from the Council to the Truro Conservation Area Advisory Committee Further to Adjourned Council (20.04.19), it was proposed by Councillor Wells, seconded by Councillor Webb and

RESOLVED that Councillor Mrs Carlyon be appointed to represent Truro City Council on the Truro Conservation Area Advisory Committee.

29 LANGARTH STAKEHOLDER GROUP Councillor Vella (Chairman) commented that as the next meeting of the Langarth Stakeholder Group would be taking place on 18 June 2019 he had nothing to report.

30 CHAIRMAN’S REPORT (i) Licensing – Cumulative Impact Zone The Chairman informed Members that in response to concern there was sometimes conflict between planning and licensing enforcement for the same application, Falmouth Town Council had formed a Licensing Committee to try and tackle issues relating to Falmouth’s Cumulative Impact Zone. Councillor Vella (Chairman) agreed to circulate any licensing applications for Truro that fell outside of Committee dates to Members of the Planning Committee for further consideration before responding. Applications would be monitored in relation to the impact on Truro’s Cumulative Impact Zone.

Councillor Ellis left the meeting at 9:00pm.

(ii) Regulation 7 and Article 4 Councillor Vella (Chairman) reported at the last meeting of the Truro and Kenwyn Neighbourhood Plan (TKNP) meeting consideration was given as to whether Truro City Council should submit a request to Cornwall Council asking them to consider officially requesting that the Secretary of State evoke Regulation 7 and Article 4 for Truro. Councillor Vella (Chairman) explained Regulation 7 would prevent signage from being erected in the Conservation Area without prior approval following the submission of a full planning application. An Article 4 Direction had the ability to remove permitted development rights for types of development e.g. gardens or windows, which would effectively prevent that kind of development taking place within the Conservation Area without approval of a full planning application. Councillor Vella (Chairman) explained the City Council would need to consider which type of development the City Council wanted to specify which permitted development rights it wished to be removed in order to make the request to Cornwall Council.

The Chairman commented Penryn had evoked Article 4 and it would be worth looking at this in detail.

Following discussion, the Chairman offered to speak to Rob Lacey and Martin Woodley from Cornwall Council’s Planning Department to seek advice on the best way to submit a detailed, researched request to Cornwall Council to evoke Regulation 7 and Article 4 for Truro. The Chairman would report back to the Committee at a later date.

31 CORRESPONDENCE There was no correspondence to report as it had already been covered in the Chairman’s report. 19

The meeting closed at 9:07pm.

------CHAIRMAN

20

Schedule 1

PLANNING APPLICATIONS – FOR THE MEETING OF 6 JUNE 2019 SCHEDULE 1 – To Receive a Single Recommendation for the Entire Schedule at the Meeting. If Members of the Planning Committee wish for an application to be transferred to Schedule 2, please inform the Chairman and Clerk by Thursday 30 May at 5pm for it to be included on the agenda. Please use material planning considerations only. If the recommendation already states “transfer to schedule 2” there is no need to comment further on this application until the meeting.

Application Details Proposal Ward Comments from Case Officers Recommendation from Chairman/ Vice-Chairman & Councillors PA19/01885 Listed building consent for refurbishment. Redannick Janice Taylor: The application is for the Schedule 2 23 Daniell Street retention of refurbishment works to a Grade II Mrs L Alexa-Smith Listed Building, I have asked for advice from our Historic Environment Officer and will pass it on to you if I receive it before your meeting.

PA19/02479 Erection of a steel building with a timber Tregolls Tim Marsh: Schedule 2 Land at Boscawen Park rainscreen to act as a boat store for Truro Mr Mark Jadav Canoe Club (re-submission of planning application after the previous decision PA14/06611). PA19/02700 Proposed demolition and re-building of Redannick James Moseley: I have not been out on site Schedule 2 9 Lower Redannick existing bungalow featuring loft conversion yet, but from the plans it appears the Mr and Mrs K Tregunna and parking to the front. changes resulting from the application will be fairly minimal; I am likely therefore to be supportive. However, this is only taken from an initial look at the plans, and I shall need to confirm following a more in depth assessment on site.

PA19/03163 Listed building consent for the installation of Boscawen Camellia Bullingham: The application Schedule 2 6 Walsingham Place fibre optic broadband appears reasonable however I am awaiting a Mr William Spencer response from the Historic Environment Woods Team, these comments will form the basis of my decision on this application. 1

Schedule 1

PA19/03254 Outline planning for one residential dwelling Boscawen Martin Woodley: I went on site to review this Schedule 2 Land at Trevithick Road with some matters (appearance, application this morning and placed the site Michael Williams landscaping, layout and scale) reserved notice. The outline application has been Addington Fund submitted following a recent positive pre- application enquiry where the principle was supported. The key constraints and issues focus on the impact on the existing trees on and adjoining the site – several of which are protected by a TPO. Feedback comments from the Council’s Forestry Officer will be crucial on this one but at this stage the feasibility layout indicates that a dwelling could be sited outside identified tree protection zones with access and a reasonable area of private amenity space. With such matters as the scale, appearance and final layout being reserved for future consideration as the application is in outline only, it is difficult to assess the impact on neighbours. However, having seen the site there would appear to be scope for satisfactory separation between the existing dwellings and a proposal on site in principle.

PA19/03267 Proposed single storey extensions to front Redannick Camellia Bullingham: Schedule 2 39 Bosvean Gardens and rear of dwelling with lean-to roof. Mr M Vanes

2

Schedule 1

PA19/03383 Siting of 2no. grain/bins silos in the rear Redannick James Moseley: Approval recommended Brewery Newham Road storage yard. although the cladding Mrs Steve Skinner seems unnecessary as Skinner Brewing Co the simple functional appearance of the silos seems quite acceptable and appropriate. PA19/03392 Works to trees. Trehaverne Samuel Fuller: The main assessment for Approval recommended 6 Kenwyn Gardens Subject to a TPO. whether the works are appropriate shall be subject to replacement Mr Ian Macfarlane made by our forestry officer. They have been planting in accordance consulted and shall upload comments in due with the requirements of course. the Tree Officer. PA19/03408 Construction of a garage with loft room and Tregolls Janice Taylor: Schedule 2 25 Tinney Drive enlargement of existing balcony. Miss Harriet Parkin

PA19/03650 Dormer window extension and attic Redannick Janice Taylor: The proposal follows on from Schedule 2 (Councillor 47 Treworder Road conversion. a previous approval for a ground floor has declared an interest) Mr and Mrs T Winnan extension to the rear of the main dwelling. At the time a flat roofed dormer extension was proposed and this element of the scheme was removed from the previous application. I was shown alternative designs prior to the submission of this current application and considered that the scheme that is now submitted was the preferred option. I understand that the applicant or agent also discussed the proposal with a member of Truro City Council prior to the submission of this application who also considered this the preferred option.

3

Schedule 1

PA19/03694 Listed Building Consent for re-rendering Boscawen Claire Broughton: I haven’t been to the site Approval recommended 3 Ferris Town area of front elevation. or assessed the situation yet but cannot see subject to requirements Mr and Mrs Manico any problems provided the Historic of the Conservation Environment Officer has no objections and Officer regarding correct subject to the details of the render. materials and workmanship and agreement on the extent of the re-rendering which may need to be greater than indicated on the drawing. PA19/03677 Norway Spruce (T1) – fell because of poor Trehaverne Niamh Ashworth: I will consult with one of Approval recommended 2 Trewinnard Court form with split leader and thin lower crown, our Tree Advocates and get back to you with subject to confirmation Mr I Lewis plus ten degree lean towards neighbouring some comments. from Cornwall Council’s property, adding to owner’s concerns. Tree Officer that felling Incongruous mix with surrounding and replacement are broadleaved sycamore and ash. Currently appropriate. suppressing adjacent native ash tree. Replace with one 1.8m small-leaved lime in similar position. PA19/03679 Change of use from B1 Office to Sui generis Boscawen Claire Broughton: I’ve not been to the site Schedule 2 Dental Lab 30 River tattoo studio. as yet but do not foresee any issues at this Street stage. Mr J Bryant PA19/03771 Advertisement consent for 5no. fascia signs Redannick Niamh Ashworth: Schedule 2 4 Kenwyn Street powder coated folded aluminium panel with Davis RAL Ltd vinyl graphics; 2 no. fascia signs powder coated folded aluminium panel with halo illuminated letters and 1 no. panel mounted projecting sign with pelmet illumination. PA19/03777 Change of use of former beauty salon (sui Boscawen James Moseley: This has only just come Approval recommended 5 Frances Street generis) on first floor to residential flat. through, so haven’t visited or fully assessed Mr J Wood yet. I note the application is only a change of use, and the design statement confirms there are no physical external changes.

4

Schedule 1

PA19/04021 Proposed construction of attached garage. Redannick Janice Taylor: As you may know this site Schedule 2 31 Bosvean Gardens was approved on appeal for the construction Mr and Mrs Mitchell of a two storey dwelling. It is noted that originally, the proposal included the garage now proposed but this was omitted when the appeal was submitted. I have read through the appeal inspectors statement and can find no comments relating to previously submitted plans. Therefore, I do not consider that the proposal for the garage extension would be significantly contentious, however, I am aware of the issues and history relating to this site.

PA19/04102 Construction of a balcony Boscawen Stacey Lowe: The site is well screened by Schedule 2 194 Bodmin Road existing trees along the boundary. Although Mr and Mrs S Knowles the property is situated higher than the road, the proposed balcony would not be highly conspicuous. There is already a degree of overlooking from the dormer however a site visit will be undertaken to ensure the proposal would not cause any significant additional overlooking impact. Overall I would support the application subject to no overlooking impacts.

5

Schedule 1

PA19/04276 Oak and Eucalyptus Boscawen Camellia Bullingham: Approval recommended 2 Moresk Gardens subject to the Mr James requirements of the Tree Officer. PA19/04277 Copper Beech – remove the overhanging Boscawen Camellia Bullingham: Approval recommended Greenbank, Agar Road limbs from the house side of the tree, the subject to the Mr Sellwood tree is touching the building, and the requirements of the Tree garden/house have minimal light coming in Officer. due to the tree PA19/03050 Application for works to a tree subject to a Trehaverne Camellia Bullingham: As this is a tree Approval recommended 16 Trehaverne Vean tree preservation order – Works to a Horse application I am awaiting a consultee subject to the works Mr Ian Fitzgerald Chestnut. response from the tree officer who will inform being carried out to BS the decision. 3998:2010 and in accordance with the requirements of the Tree Officer. PA19/04296 Prior Approval (Class C) for change of use Boscawen Camellia Bullingham: Approval recommended Unit 3 Nalders Court, from retail (Use Class A1) to licensed café Pydar Street (Use Class A3) Miss V Thompson PA19/04288 Rear single storey extension Tregolls Camellia Bullingham: Schedule 2 2 Chirgwin Road Mr and Mrs Worthington

PA19/04499 Demolition of existing detached dwelling Redannick Tim Marsh: The proposal appears to be Schedule 2 64 Daniell Road and replacement with new 2 storey 4 acceptable in principle although I have yet to Mr and Mrs Amran bedroomed detached house and integral visit the site and will need to make a detailed garage. assessment before reaching a firm conclusion.

6

Schedule 2

PLANNING APPLICATIONS – FOR THE MEETING OF 6 JUNE 2019 SCHEDULE 2 – Applications to be considered at the Meeting.

Application Details Proposal Ward Comments from Case Officers Recommendation from Chairman/ Vice-Chairman & Councillors (1) PA19/03650 Dormer window extension and attic Redannick Janice Taylor: The proposal follows on from a Conditional approval 47 Treworder Road conversion. previous approval for a ground floor extension to recommended Mr and Mrs T Winnan the rear of the main dwelling. At the time a flat roofed dormer extension was proposed and this element of the scheme was removed from the previous application. I was shown alternative designs prior to the submission of this current application and considered that the scheme that is now submitted was the preferred option. I understand that the applicant or agent also discussed the proposal with a member of Truro City Council prior to the submission of this application who also considered this the preferred option.

(2) PA19/01885 Listed building consent for refurbishment Redannick Janice Taylor: The application is for the Unanimous refusal 23 Daniell Street retention of refurbishment works to a Grade II recommended Mrs L Alexa-Smith Listed Building, I have asked for advice from our Historic Environment Officer and will pass it on to you if I receive it before your meeting.

(3) PA19/02479 Erection of a steel building with a timber Tregolls Tim Marsh: Unanimous refusal Land at Boscawen Park rainscreen to act as a boat store for recommended Mr Mark Jadav Truro Canoe Club (re-submission of planning application after the previous decision PA14/06611).

1

Schedule 2

(4) PA19/02700 Proposed demolition and re-building of Redannick James Moseley: I have not been out on site Conditional approval 9 Lower Redannick existing bungalow featuring loft conversion yet, but from the plans it appears the changes recommended Mr and Mrs K Tregunna and parking to the front. resulting from the application will be fairly minimal; I am likely therefore to be supportive. However, this is only taken from an initial look at the plans, and I shall need to confirm following a more in depth assessment on site.

(5) PA19/03163 Listed Building Consent for the installation Boscawen Camellia Bullingham: The application appears Approval 6 Walsingham Place of fibre optic broadband reasonable however I am awaiting a response recommended Mr William Spencer from the Historic Environment Team, these Woods comments will form the basis of my decision on this application. (6) PA19/03254 Outline for one residential dwelling with Boscawen Martin Woodley: I went on site to review this Conditional approval Land at Trevithick Road some matters (appearance, landscaping, application this morning and placed the site recommended Michael Williams layout and scale) reserved. notice. Addington Fund The outline application has been submitted following a recent positive pre-application enquiry where the principle was supported. The key constraints and issues focus on the impact on the existing trees on and adjoining the site – several of which are protected by a TPO. Feedback comments from the Council’s Forestry Officer will be crucial on this one but at this stage the feasibility layout indicates that a dwelling could be sited outside identified tree protection zones with access and a reasonable area of private amenity space. With such matters as the scale, appearance and final layout being reserved for future consideration as the application is in outline only, it is difficult to assess the impact on neighbours. However, having seen the site there would appear to be scope for satisfactory separation between the existing dwellings and a proposal on site in principle.

2

Schedule 2

(7) PA19/03267 Proposed single storey extensions to front Redannick Camellia Bullingham: Approval 39 Bosvean Gardens and rear of dwelling with lean-to roof. recommended Mr M Vanes

(8) PA19/03408 Construction of a garage with loft room Tregolls Janice Taylor: Refusal 25 Tinney Drive and enlargement of existing balcony. recommended Miss Harriet Parkin

(9) PA19/03679 Change of use from B1 Office to Sui Boscawen Claire Broughton: I’ve not been to the site as Approval Dental Lab 30 River generis tattoo studio yet but do not foresee any issues at this stage. recommended Street Mr J Bryant

(10) PA19/03771 Advertisement consent for 5no. fascia Redannick Niamh Ashworth: Refusal 4 Kenwyn Street signs powder coated folded aluminium recommended Davis RAL Ltd panel with vinyl graphics; 2no. fascia signs powder coated folded aluminium panel with halo illuminated letters and 1 no. panel mounted projecting sign with pelmet illumination. (11) PA19/04021 Proposed construction of attached garage Redannick Janice Taylor: As you may know this site was Conditional approval 31 Bosvean Gardens approved on appeal for the construction of a two recommended Mr and Mrs Mitchell storey dwelling. It is noted that originally, the proposal included the garage now proposed but this was omitted when the appeal was submitted. I have read through the appeal inspectors statement and can find no comments relating to previously submitted plans. Therefore, I do not consider that the proposal for the garage extension would be significantly contentious, however, I am aware of the issues and history relating to this site.

3

Schedule 2

(12) PA19/04102 Construction of a balcony Boscawen Stacey Lowe: The site is well screened by Conditional approval 194 Bodmin Road existing trees along the boundary. Although the recommended Mr and Mrs S Knowles property is situated higher than the road, the proposed balcony would not be highly conspicuous. There is already a degree of overlooking from the dormer however a site visit will be undertaken to ensure the proposal would not cause any significant additional overlooking impact. Overall I would support the application subject to no overlooking impacts.

(13) PA19/04288 Rear single storey extension Tregolls Camellia Bullingham: Approval 2 Chirgwin Road recommended Mr and Mrs Worthington

(14) PA19/04499 Demolition of existing detached dwelling Redannick Tim Marsh: The proposal appears to be Conditional approval 64 Daniell Road and replacement with new 2 storey 4 acceptable in principle although I have yet to recommended Mr and Mrs Amran bedroomed detached house and integral visit the site and will need to make a detailed garage. assessment before reaching a firm conclusion.

4

A MEETING OF THE PARKS AND AMENITIES COMMITTEE HELD ON MONDAY 10 June 2019 at 7.00 pm in the Training Room, First Floor, Truro Community Library, Union Place, Truro

PRESENT: Councillors Allen, Biscoe, Butler, Mrs Callen, Ellis, Miss Jones, Smith (the Mayor), Ms Southcombe (Chairman), Tamblyn and Wells.

APOLOGIES: Councillors Mrs Eathorne-Gibbons and Mrs Neale

Also in attendance: Councillor Mrs Carlyon Richard Budge – Parks and Amenities Manager Kate Ball – Compliance Officer One member of the public.

32 DISCLOSURES OR DECLARATIONS OF INTEREST Councillor Wells declared a personal interest in Item 7 Hendra Playing Field – Request for Use because he had been attending meetings of the Hendra Community Group (the applicant). He abstained from voting on this item.

33 MINUTES The Minutes of the Meeting held on 8 April 2019, having been before Council on 29 April 2019, were signed as a correct record.

34 VICTORIA AND WATERFALL GARDENS (EP/6) Request for Use - Organ Donation Garden The Parks and Amenities Manager reported on plans by Royal Cornwall Hospitals NHS Trust (RCHT) for a grand opening event for the organ donation bed (including work by the Invictus Trust) to take place in Victoria Gardens. An event was planned on 7 August], 16:00 – 18:00, including a garden party, and possibly a band or choir performance in the bandstand. The event would be attended by relatives of people who had donated organs and people who had benefited from organ donation. RCHT had funded the planting of the flower bed.

It was moved by Chairman, seconded by Councillor Biscoe, and

RECOMMENDED that permission be granted, subject to the usual terms and conditions.

35 BOSCAWEN PARK AND THE SWANPOOL (EP7) (i) Request for Use – Performance Area -Truro Evangelical Church The Parks and Amenities Manager reported, following the meeting held 19 November 2018 (Minute 242 refers) the open-air church service event took place on 19 May 11:15 – 12:00. He had met the event organiser two weeks before the event to finalise arrangements which were satisfactory; the event had gone well without any issues.

The Committee then considered a further request to hold two further such events on 23 June and 21 July 2019 11:15 - 12:00.

Pursuant to Standing Order 16(b) – Matters of Urgency, due to the date of the next event being on 23 June 2019, the Chairman

RESOLVED that the item below, due to the date of the first event being on 23 June 2019, be considered as a Matter of Urgency.

It was then moved by the Chairman, that it be

RESOLVED that permission be granted, subject to the usual terms and conditions.

21

PARKS AND AMENITIES COMMITTEE – 10 JUNE 2019

(ii) Water Sports at Boscawen Park Councillor Allen had requested this item be discussed. She suggested once licenses had been granted for clearance of silt from the slipway (the responsibility of Cornwall Council and the Harbours Board) more watersports could take place in Boscawen Park; this might in turn generate more trade for the Council’s Café in the Park.

The Parks and Amenities Manager advised the Council had been invited by the Truro Harbour Master to tender for the work to clear the slipway. He reminded the Committee Truro River Rowing Club had been previously granted a lease by the Council to store canoes and kayaks at the end of the tennis courts, next to the slipway. He understood a planning application had been submitted by the Club to Cornwall Council for the erection of a building to store canoes etc. Councillor Wells (who was also a member of the Planning Committee) confirmed the Planning Committee had recommended refusal to Cornwall Council because it considered the proposed design was not in keeping with the location, particularly the view of the Cathedral. In principle the erection of a building and the size were fine, and an improved design could be considered in the future.

(iii) Tennis Pavilion and Café Redevelopment - Project Update Appendix A Further to Minute 405 (08.04.19) the Parks and Amenities Manager reported the architect had taken on board the Committee’s comments made at the previous meeting. The latest design included switching the servery from the car park to the tennis court side of the building, an increase in the size of the viewing area and a flat linear roof design. Copies of the revised plans were circulated to the Committee for consideration (see Appendix A). Subject to the Committee’s views, an application for planning permission would be submitted to Cornwall Council by the architect. He further advised Truro River Rowing Club had requested use of the toilets and showers on a minimal basis e.g. for competitions if it was not being used by tennis court users. This would be subject to a hire agreement with the Council in the future. Following consideration of the revised plans:

It was moved by Chairman, and

RECOMMENDED that the revised plans for the new tennis pavilion and café development be submitted to full Council for approval prior to the submission of an application for planning permission to Cornwall Council.

36 HENDRA PLAYING FIELD (EP8/1) Request for Use The Parks and Amenities Manager presented an application for a request to use Hendra Playing Field by Hendra Community Group for a community barbeque on Sunday 30 June 2019 12:00 – 14:00 (set up at 10:00) for about 100 people. The Council’s Community Development Worker was liaising with the Compliance Officer regarding the submission of appropriate paperwork such as public liability insurance and risk assessment.

Pursuant to Standing Order 16(b) – Matters of Urgency, due to the date of the next event being on 30 June 2019, the Chairman

RESOLVED that the item below, due to the date of the first event being on 23 June 2019, be considered as a Matter of Urgency.

It was then moved by the Chairman, that it be

RESOLVED that permission be granted, subject to the usual terms and conditions.

22

PARKS AND AMENITIES COMMITTEE – 10 JUNE 2019

[Councillor Wells declared a personal interest in this item because he had been attending meetings of the Hendra Community Group He abstained from voting on this item.]

37 IDLESS NURSERY (EP20) (i) Project Update Further to Minute 250, the Parks and Amenities Manager made his regular update report in addition he reported that: i. The compost bays had been constructed; ii. The buildings work tender process had been completed and Yellands (from Oakhampton) had been selected following the process to construct the new nursery buildings; and iii. Quotations had been received for: French drain and attenuation system; septic tank and rain harvesting system; glasshouse erection and construction and skinning the poly-tunnels.

The report was noted.

(ii) Financing for Idless Nursery The Parks and Amenities Manager presented the Town Clerk’s report which had been tabled at the meeting. He apologised for the delay due to awaiting the receipt of quotations. The meeting was adjourned for a short time to enable Members to read the report.

During a discussion, several matters were raised, including: i. Members expressed concerns covering the estimated and actual costs of the project, delay in seeking funding and, lack of a business plan at the start of the project. However, it was also acknowledged the project was mid-way through implementation and needed to be completed as soon as possible. It was suggested a business approach for future operation could be developed including some contribution towards operational costs. ii. Councillors further suggested, the costs of redeveloping the old Nursery site at Boscawen Park be considered by the Committee at the next Estimates meeting. Further information about the new Nursery project should also be available. iii. The Parks and Amenities Manager reported building and drainage system installation work was anticipated to take about 8 and 5 weeks respectively and should be completed just after Christmas 2019. iv. It was advised by the Parks and Amenities Manager it was too early to assess whether the new Nursery could make a profit, or not; however, there might be scope for open days or sale of plants to the public. v. The Parks and Amenities Manager confirmed there was a 7-year lifespan for a poly-tunnel skins. vi. The Parks and Amenities Manager noted the Town Clerk had suggested a 15- year repayment period; perhaps it could be extended over a longer period. Several Members sought clarification and suggested the Finance and General Purposes Committee (F&GPC) be asked to determine the term of any loan. vii. A Councillor suggested the potential additional cost of £7,919 (referred to in the Town Clerk’s report) could be funded from the Council’s Reserves: following the first full year of operation, a clearer view of income generation opportunities should be apparent. viii. The Committee agreed Councillor Mrs Carlyon (who was not a Member of the Committee) could speak. She expressed concerns including issues related to drainage, water and health and safety; queried the current Nursery fund contribution of £16,394 and the £24,313 potential annual loan cost; and requested an update on project costs. In response, the Parks and Amenities Manager clarified the land had been gifted to the Council which was required to pay land transfer fees and charges; the Fund had been established by

23

PARKS AND AMENITIES COMMITTEE – 10 JUNE 2019

Council as part of the 2019 Estimates process; he was unable to provide a figure on project costs to date but agreed this would be reported to F&GPC at its meeting on 17 June; and running costs were expected to be similar to current costs. Solar panels would be installed; however, heating could not be generated by ground or solar energy due to the need to heat or cool buildings quickly; the current type of oil heating system technology would be used. Moving the Nursery from Boscawen Park to Idless would be an additional cost. ix. The Parks and Amenities Manager confirmed 2019 winter planting would be grown at Boscawen Park. If there was any further delay the 2020 summer planting would not be grown at the new site

It was moved by Councillor Biscoe, seconded by Councillor Ellis, and

RECOMENDED to Finance and General Purposes Committee that: (i) The Council borrows the sum of £320,000 to pay for the development of the Idless Nursery and, in the first year of operation, the additional cost of £7,919 be met from Reserves; and (ii) The Finance and General Purposes Committee be requested to consider if the term of the loan proposed by the Town Clerk required extension to reduce costs.

38 STAFFING (F7) Employee Policies and Procedures Manual - Update The Parks and Amenities Manager presented the Town Clerk’s report. He reported that the manual of employee policies and procedures had been updated following the adoption of the updated Single Status Agreement.

During discussion, several matters were raised, including: i. The Parks and Amenities Manager confirmed the Town Clerk and Tamar HR (the Council’s HR consultant) had jointly updated the manual. He was unable to confirm when the manual would be reviewed but suggested regular reviews would be undertaken by the Town Clerk. ii. The updated manual would be considered by F&GPC on 17 June. iii. The policies and procedures covered all Council staff. iv. A Member noted a typographical error on page 49 required correction: First line – replacement of “indented” with “intended”.

It was moved by Councillor Smith, seconded by Councillor Miss Jones, and

RECOMMENDED that the Council’s revised Policies and Procedures Manual be approved, subject to the correction of the typographical error on Page 49.

39 PUBLIC CONVENIENCES (F10) Appendix B The Compliance Officer tabled her report at the meeting. The meeting was adjourned for a short time to enable Councillors to read the report. She reported complaints had been received from members of the public about facilities in disabled toilets, faults in all the toilets and the aesthetics of the toilets. She highlighted there was currently no Changing Places Toilet in the City Centre, the Wallgate washing and drying facilities required replacement e.g. reverting to handbasins and installing hand dryer units, a coat of paint was needed in all toilet buildings and more regular deep cleans were required. The views of the Committee were sought on proposed action, including budgetary considerations.

During a lengthy debate, several points were raised: i. General concern was raised that no progress had been made in establishing a Changing Places Toilet in the City Centre. It was acknowledged there were plans to install one in the new tennis pavilion/ café building at Boscawen Park 24

PARKS AND AMENITIES COMMITTEE – 10 JUNE 2019

and the Hall for Cornwall was expected to install this facility as part of their on- going redevelopment work. ii. The Parks and Amenities Manager reminded the Committee, following a report by the Council’s consultant Healthmatic, a Public Convenience Working Group had undertaken work previously. A plan (including financing) was required to be formulated, discussed by the Committee and any recommendations agreed by the Council to enable action to be taken forward. This Group needed to be re-established at the start of this new Mayoral year and would be led by the Compliance Officer (who managed the Toilet Cleaning Team). This approach was generally agreed by the Committee. The Compliance Officer accepted timely action was required, and a long-term strategic approach should be developed. iii. A Councillor suggested one priority should be to address the poor condition of the men’s toilets in the Green Street toilets by the bus station. It was noted the bus station had no public toilet facilities and this facility had the highest footfall. The Parks and Amenities Manager commented problems at this location included poor design of the toilet furniture. iv. Members also highlighted the negative impact poor facilities (caused by a range of problems) had on the reputation of the City.

The Chairman requested the Committee firstly consider a new membership for the Public Convenience Working Group and requested expressions of interest from Members. Accordingly, it was moved by the Chairman, and

RECOMMENDED that membership of the Public Convenience Working Group for 2019 – 2020 be the Chairman and Vice-Chairman of the Parks and Amenities Committee, and Councillors Biscoe, Ellis and Jones.

Secondly, it was moved by Councillor Biscoe, seconded by the Chairman, and

RECOMMENDED that (i) the proposals set out in the Compliance’s Officer’s report be supported; and (ii) the Public Convenience Working Group be reconvened to prepare a strategic plan for the improvement of the City’s public conveniences, to be considered at the next Parks and Amenities Committee meeting for onward recommendation to full Council.

(The Parks and Amenities Manager agreed to send copies of the agendas and notes of previous Group meetings to the new Members for information.)

40 BODY CAMERAS The Parks and Amenities Manager reported the Council had reviewed its policies (including lone working) following a physical attack on a member of staff. This included body cameras to be used when dealing with challenging members of the public. It could be activated by the wearer as required, and could increase their sense of security, however, it might also encourage aggressive behaviour. Overall it had the capacity to protect both members of staff and public. Equipment had been purchased but would not be used until an appropriate use policy and staff training had been developed and implemented.

Members generally welcomed the stated approach. The Parks and Amenities Manager confirmed two units had been purchased at a cost of £325 each. They would be used by staff who worked in potentially challenging environments. Positive feedback had been received from Falmouth Town Council on their use in Falmouth.

The report was noted.

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PARKS AND AMENITIES COMMITTEE – 10 JUNE 2019

41 PUBLIC SPACE PROTECTION ORDER The Parks and Amenities Manager reported members of the public continued to ignore Council signage which aimed to deter anti-social behaviour by dogs in parks and gardens. The Town Clerk had investigated whether a bylaw could be developed for Boscawen Park to prevent dogs without a lead entering the play park and field areas. This work was likely to take between 6 and 8 months to develop and was a bylaw was unlikely to be agreed by Central Government. Falmouth Town Council had advised that alternatively, a public space protection order could be obtained (upon application) from Cornwall Council. This could provide the Council with powers to enforce signage and issue fixed penalty notices for littering or dog fouling. The Council could consider contracting Falmouth Town Council to provide an enforcement management service starting at 1 x per week, then 1 x per month as awareness grew. If the Committee wished to take this approach a plan would need to be drawn up and submitted to Cornwall Council.

During a brief discussion, a councillor advocated the use of bylaws by the City Council for managing its environment. The Parks and Amenities Manager advised the Committee needed to consider if it wished to support making a bylaw, and in the meantime apply for a public space protection order.

It was moved by Councillor Ellis seconded by Councillor Biscoe, and

RECOMMENDED that Truro City Council (i) consider making a bylaw; and (ii) submit an application for a public space protection order to prevent anti-social behaviour including littering and dog fouling in its parks and gardens.

42 PARKS AND AMENITIES MANAGER’S REPORT (EP18) Appendix C Members received the report of the Parks and Amenities Manager which had been tabled at the meeting. The meeting was adjourned for a short time to enable the Committee to read the report. During discussion:

i. Boscawen Park – Café Card Machine - the Parks and Amenities Manager confirmed the Town Clerk was investigating the addition of this service because trade was being lost otherwise. A Councillor suggested no minimum spend level should be applied otherwise further trade could be lost. ii. Parks Machinery and Equipment and Vehicle Plant Renewals Fund – the Parks and Amenities Manager confirmed to date; it had cost £325 to strip down the damaged John Deere mower to assess whether it was repairable. The Council’s vehicle replacement programme may need to be changed should the mower require replacement. Tractors were being used to mow Boscawen Park and the Cemetery but could not be used elsewhere because they were not registered for Road Tax. He confirmed there had been a reduction in the mowing of roadside verges as part of the Wild Truro project. A Councillor suggested Council vehicles could display the www.viisittruro.com website address for public information. The Parks and Amenities Manager agreed to investigate this matter further. iii. Sponsorship of Roundabouts Policy – The Parks and Amenities Manager confirmed. appropriate signage would be installed on the roundabout in due course. He also agreed to investigate whether the Visit Truro website address could be displayed on the roundabout.

The report was noted.

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PARKS AND AMENITIES COMMITTEE – 10 JUNE 2019

43 LETTERS OF APPRECIATION (EP11/4) The Parks and Amenities Manager reported two messages of appreciation regarding the new gym equipment at Tremorvah Playing Field; the Wild Truro project and management of green space, the Café in the Park (members of staff and the service they provided) and the new Council’s annual household tennis membership offer. Positive feedback was also received about the work of the new Countryside Ranger and his assistant.

44 CORRESPONDENCE There was no correspondence to report.

45 DATE OF TOUR AND INSPECTION OF VICTORIA GARDENS AND BOSCAWEN PARK It was noted the Committee’s annual tour and inspection of Victoria Gardens and Boscawen Park was scheduled for Monday 8 July 2019 meeting at 6.30pm in the car park area under the viaduct at Victoria Gardens. The Inspection would finish with an informal meeting at Truro Cricket Club Pavilion, Boscawen Park, Malpas Road, Truro.

46 DATE OF NEXT MEETING The Chairman confirmed the next Committee meeting would be held on Monday 15 July 2019 starting at 7pm.

The meeting closed at 8.29 pm.

------CHAIRMAN

27

Parks and Amenities Committee Appendix B 10 June 2019

Report on Public Conveniences

Summary

The cleaning team have not reported any significant issues regarding nuisance behaviour in or around the Public Toilets. The main issues to report have been the facilities themselves (detailed below) and some staffing issues that continue to affect the service we are able to provide.

Complaints

We have received a number of complaints recently about the:

(i) facilities in the disabled toilets (ii) faults in all the toilets (iii) Aesthetic of the toilets

(i) The facilities in the disabled toilers do appear to vary depending on how well used they are and how old the items installed are. There is still no Changing Places facilities which have been requested for a number of years. In the short term I am visiting the information gathered by the PC working Group to see what the regulations stipulate in terms of useable space and layout of alarms etc. I will then add this to the cleaning team’s checklist. In the longer term we really need to agree what our approach is and timeline so that we have an agreed way forward.

(ii) There are multiple faults being reported with the Wallgates (Automated Washer/Dryers) in all of the toilets every week. Some members of the public have been quite animated about their frustrations.

We need to invest in the washing and drying facilities now as the Wallgates are functioning poorly and way beyond their intended life expectancy.

To replace the Wallgates with like for like will cost approximately £2.5k per unit or c£39k to bring the oldest three locations (Old Bridge St, Lemon St and The Leats) up to date. This will also tie us in to servicing and parts from Wallgate for another lengthy period.

A more affordable option is to consider reverting to wash basins which we can install, service and replace cheaply with self-closing taps to reduce water wastage. If there is a problem, we have local plumbers and electricians we use for other work that can quickly fix any problem.

The one area I think it is worth investing in is hand dryer units. As a standalone item these are more affordable, hygienic and less wasteful than using paper towels or similar.

Parks and Amenities Committee Appendix B 10 June 2019

Current Wallgates Suggested Replacements

My preferred solution is separate basins and dryers, but I do not want to make an Investment in the short term if the PC working group are going to suggest a different plan for facilities.

(iii) I think the toilets could all benefit from a fresh coat of paint which I will arrange. I believe if members of the public could see some investment in the facilities then it would also enhance their view of the toilets.

I have also spoken to the cleaning team about incorporating a deep clean more regularly to improve the look of the toilets and having a checklist for the toilets when they visit.

Feedback

Can I ask for feedback from the Committee and PC working group on my suggested course of action including any budgetary considerations?

Kate Bell Compliance Officer

June 2019

Parks and Amenities Committee Appendix C 10 June 2019 Parks and Amenities Manager’s Report:

Friends of Victoria Gardens The Council’s Annual Easter Egg Hunt took place on Saturday 20 April attended. The weather was marvellous and approximately £300 was raised for the Friends Group.

Victoria Gardens - Event An application was received today for a ‘remain in the EU’ campaign group to hold a picnic in Victoria Gardens on 23 June following a gathering in Truro. This will be considered under my delegated powers.

Friends of Tremorvah Playing Field The exercise equipment is installed and available to use. We have closed one piece of equipment because children are using it as a climbing frame and there is no safety surfacing beneath it. Once the safety surfacing has been installed it will be reopened.

Hendra Playing Field Bouncing Around South West who were granted permission by the Council to hire the field in February have cancelled their booking (Minute 327 refers).

Kenwyn Playing Field Due to timescale, under my delegated plans I granted permission for Truro City Youth Football Club to hold its Annual Youth Football Festival on 11 – 12 May. The event was a huge success.

Boscawen Park Events (a) Due to timescale, under my delegated plans I granted permission for the 2019 ROC 5K Charity Fun Run event to take place in part of Boscawen Park on Tuesday 25 June, starting and finishing at Lemon Quay. (b) Bosvigo School have cancelled their sponsored bike ride event originally planned for 19.06.19 (Minute 405 (08.04.19) refers). Café - Card Machine The Council will be purchasing a card payment device for use by the Café following a recommendation from the Lawn Tennis Association (LTA). Staff Accommodation – Depot Plans for improvements to staff accommodation have been finalised and are ready to be submitted for Building Control approval.

South West Britain in Bloom Competition Truro will be judged this year on 11 July, starting at 9.30am.

Garden and Allotment Competition Entry forms for the Council’s annual garden and allotment competition are available from the Tourist Information Centre, General Office, Council’s website and can be sent out on request via email. Judging will take place on Friday 28 June 2019. Arrangements for a celebration and presentation evening will be circulated to Committee Members once they have been confirmed.

Parks Machinery & Equipment & Vehicle Plant Renewals Fund The Council has an issue with the large rise-on mower due to extensive damage caused to the deck and internal gears of the power frame of the machine, is being investigated. It might need to be written-off due to the significant cost of the repairs and a new one purchased.

Sponsorship of Roundabouts Policy The Council is currently in negotiation regarding potential sponsorship agreements for the roundabout at Fairmantle Street and Trafagar Roundabout.

1

Coosebean Land (EP5/25) Chris Waddle and Christine Blackburn have started their roles as Countryside Ranger and Assistant Countryside Ranger respectively and have done some very good work engaging with the community and works at Daubuz Moor and Beechwood Parc.

Beechwood Parc - Update The funding has been transferred to Truro City Council, via Cornwall Council, following receipt of the money from Wain Homes.

RECOMMENDED: That the report be noted.

Richard Budge Parks and Amenities Manager

10 June 2019

2

Town Clerks Report Council 24th June 2019

Truro Library

Much work is currently taking place to complete the transaction. There are still some significant matters to agree, primarily on the property transfer and therefore the date of transfer has been put back to the 1st September. Because we have no meetings in August we will need to consider the agreements in July.

There has been progress, particularly on the staff transfer where the formal consultation process with the staff will be completed on the 30th June. The staff numbers and hours transferring under the Transfer of Undertaking Regulations is in line with our budgeted numbers and therefore there is no need to consider any staff redundancies after we take over the service.

Also, the repairs to the building are underway, both to the Trustee owned part and to the part that will be in our freehold ownership. It is a significant piece of work that will save us money in the long term.

We are now working with suppliers of services to the building to organise an ongoing supply once we take over responsibility.

I have not provided a revised budget for the current year reflecting the change in date this month but will do so in September. Clearly the running costs will be reduced by the delay, but we are incurring one off legal costs. There will also be one off costs with replacement of equipment and systems on take over and this needs to be reflected in the budget.

Hall for Cornwall Development We continue to await the agreed price for the external works from Cornwall Council. This remains a risk to the City Council and this is built into our statutory accounts report as a significant risk.

Neighbourhood Plan There was a pause in the Neighbourhood Plan meeting to enable the paperwork to keep pace with the discussions. The meeting have now restarted.

St. Clement Street Day Centre.

Work is continuing to identify the potential use of this building and I anticipate being able to bring a report on progress to the July Finance & General purposes Committee. The original concept of a multi organisational Trust managing the building has not proved possible primarily due to organisational restrictions in entering such a structure. However, there is a commitment from Churches Together which is now writing a business plan to investigate the possibility of a Service Level Agreement with us.

Memorial Biography for Truro

Work is continuing on this proposal and again I expect to be able to report on progress in July.

Roger Gazzard Town Clerk

Page 1 of 1

NOTES OF A MEETING OF THE BOUNDARY REVIEW WORKING GROUP HELD ON WEDNESDAY 29 MAY 2019 at 7 pm

PRESENT: Councillors Mrs Eathorne-Gibbons, Roden, Smith (Mayor), Wells and Roger Gazzard Town Clerk

1 APOLOGIES: No apologies for absence were submitted

2 DISCLOSURE OR DECLARATIONS OF INTEREST Councillors Mrs Eathorne-Gibbons declared that her husband is a Cornwall Councillor for Ladock, St Clement & St Erme and Councillor Wells (Chairman) declared an interest in Kenwyn Church due to his position as Vice-Chairman of Kenwyn with St Allen PCC.

3 During the Full Council Committee meeting on the 20th May 2019 Councillors discussed including land south of the A390 (Gloweth) within the proposed Truro City boundary. Following this discussion, it was resolved that the previous agreement made by the Working Group be amended to encompass this area. The Working Group decided to meet to discuss how to move forward with this decision. The group noted the response from Kenwyn Parish Council in reflection of this amendment to the proposal/agreement. It was also noted that St Clement Parish Council were meeting at the same time as the Working Group.

The Working Group reviewed the timescale for the consultation response to Cornwall Council and the information that Cornwall Council requested should be included if the Parish was seeking to increase its area. It was identified that there was a need to have a public consultation for people affected by the change which was a challenge given the timescale between the final Council decision and the consultation deadline. The group also reviewed the process that Cornwall Council would use in making its decision in particular that any dispute would be referred to its Full Council for decision along with recommendations of its review panel set up for the purpose.

Councillor Wells (Chairman) and members of the Working group

AGREED to invite representatives of Kenwyn Parish Council to meet the Working Group to discuss the boundary review. The date of Tuesday 11th June at 7pm would be offered at a venue to suit Kenwyn.

The meeting ended at 07:45

------CHAIRMAN

1

NOTES FROM THE MEETING WITH KENWYN PARISH COUNCIL ABOUT THE BOUNDARY REVIEW HELD ON TUESDAY 11 JUNE 2019 at 7 pm

PRESENT: Kenwyn Parish Council: Councillors Dyer, Holroyd, Gammon, Shenton, Green, Brown and Robinson Truro City Council: Councillors Mrs Eathorne-Gibbons, Roden, Wells and Roger Gazzard (Town Clerk)

1 During the Full City Council meeting on the 20 May 2019 Councillors discussed including land south of the A390 (Gloweth) within the proposed Truro City boundary. Following this discussion, it was resolved that the previous agreement made by the Working Group be amended to encompass this area. The Working Group met on the 29 May to discuss how to move forward with this decision and agreed that representatives of Kenwyn Parish Council would be invited to discuss the amendments proposed.

2 Kenwyn Parish Council Chairman, Councillor Holroyd, highlighted that it had become apparent that there were four separate proposals regarding Truro City Council’s position: i) Truro City Council would take the area north of the A390; including the Royal Cornwall Hospital; ii) Truro City Council take the whole of Gloweth including north of the A390; iii) Truro City Council abolish Kenwyn Parish Council and take the whole area; iv) Truro City Council invoice Kenwyn Parish Council and deliver all services in the parish which may result in a number of redundancies.

Councillor Holroyd highlighted that Kenwyn Parish Council was confused and disheartened by these proposals. The Neighbourhood Plan had brought the two councils together and had provided a platform for them to work harmoniously together. Any proposal to encompass land from Kenwyn Parish into Truro was deemed unnecessary and, in his opinion, only create difficulties between the two parishes. Councillor Holroyd continued to highlight that, in light of the above proposals, Kenwyn had not yet been able to make any proposals regarding the boundary review. There would be a Kenwyn Parish Committee meeting the following evening and points raised in the current meeting would be on the agenda to be discussed then.

Councillor Wells apologised on behalf of Truro City Council regarding the conflicting information that had been circulated. However, he confirmed that the formal, and only, agreed position of the City Council was the one minuted following the Full-Council Committee meeting on 20 May 2019.

‘RESOLVED that the second agreement (Kenwyn Boundary) of the Boundary Review Working Group be amended to include the land south of the A390 (Gloweth) within Truro Parish boundaries, and that the Town Clerk look into whether the advice that one needs to be able to drive through a ward without driving through another applies to the parish boundary review’.

Councillor Wells offered thanks to Kenwyn Parish Councillors for agreeing to meet and for hosting the meeting. He added that Truro City Council would await to hear their proposals for the Boundary Governance Review.

1

The meeting ended at 07:24

------CHAIRMAN

2

Council Report 24th June 2019

Process to co-opt to vacancy We have received the following notification from the Election office of Cornwall Council.

With reference to the public notice published by you on 24 May 2019 in respect of a casual vacancy on your City Council, I can now confirm that no requests were received asking that an election be held.

Accordingly, it will therefore be necessary for your Council to fill the vacancy as soon as practicable, by co-option, as provided for by Rule 8 of the Local Elections (Parishes and Communities) Rules 1986.

Regarding the arrangements for the filling of any vacancy where co-option applies, I confirm that a City Council may co-opt as a member any person who is legally qualified to hold such office, and who is willing to serve, provided he or she satisfies at least one of the following qualification categories:-

(a) is registered as a local government elector for the parish;

(b) has during the whole of the preceding twelve months occupied as owner or tenant, any land or premises in the parish;

(c) his/her principal or only place of work during the preceding twelve months has been in the parish;

(d) had during the whole of the preceding twelve months resided in the parish or within 4.8 km thereof.

For your information, I would also confirm there is no defined procedure to which City Councils must adhere in arranging the co-option of a member, although most councils arrange to publicise any vacancy locally and invite persons wishing to be considered for co-option to make application to the City Clerk by a prescribed date.

I have attached the vacancy notice which has been placed on the Municipal Offices notice board and placed on our website and advertised on social media. As you can see the deadline for responses is the 12th July. Once applications are received they will be checked to ensure that the candidate fulfils the criteria qualifying them to be a Councillor. They will also need to sign to confirm they fulfil the criteria.

The candidates will be invited to a meeting of Council to speak for three or four minutes. I would suggest that if there are perhaps a maximum of four candidates we can take the item at the July Council but if there are more I propose we call a special Council meeting on 25th July to make a decision.

The decisions made by a local council when casual vacancies arise should be transparent. In NALC’s view, it would be difficult for a local council to argue that there are special reasons which justify excluding the public during a council meeting,(s.1(2) Public Bodies (Admission to Meetings) Act 1960) when it is making decisions about a matter of public interest such as co-option. Decisions about co- option which are made at council meetings when the public have been excluded will not eliminate the need for a council to explain, for example to unsuccessful candidates, the reasons for its decisions.

In terms of voting at the meeting where more than two persons have been nominated for a position to be filled by the council and none of those persons has received an absolute majority of votes in their favour, the name of the person having the least number of votes shall be struck off the list and a fresh vote taken. This process shall continue until a majority of votes is given in favour of one person. A tie in votes may be settled by the casting vote exercisable by the chairman of the meeting.

Roger Gazzard

Town Clerk

CITY OF TRURO

TRURO CITY COUNCIL – CASUAL VACANCY

CO-OPTION OF COUNCILLOR FOR THE BOSCAWEN WARD

NOTICE IS HEREBY GIVEN pursuant to Section 89(6) of the Local Government Act (1972) Notice that a Casual Vacancy exists in the office of Councillor for the Boscawen Ward of Truro City Council.

In accordance with Rule 8(3) of the Local Elections (Parish and Community) Rules 1986, the City Council must now co-opt a suitably qualified person to serve as a Councillor for the aforementioned Ward.

Any person wishing to be considered for co-option should in the first instance, apply in writing to the Town Clerk and Proper Officer of Truro City Council, stating their interest, eligibility criteria (see below) and the reasons why they believe they should be considered for this vacancy.

Persons eligible for consideration must be aged 18 years or over, and

a. is registered as a local government elector for the parish of Truro; OR

b. has during the whole of the preceding twelve months, occupied as owner or tenant, any land or other premises in the parish; OR

c. your only place of work during the preceding twelve months has been in the parish; OR

d. you have during the whole of the preceding twelve months resided in the parish or within 4.8 km (3 miles) thereof.

You are ineligible to stand as a councillor if you have, during the last five years, either been given a prison sentence of three or more months (including suspended) or have been declared bankrupt.

The closing date for the receipt of applications is twenty-one days from the date of this Notice (excluding Saturdays, Sundays, and Bank Holidays) – Tuesday 16 July 2019.

Given under my hand and dated this eighteenth day of June 2019.

ROGER GAZZARD TOWN CLERK AND PROPER OFFICER

Town Clerk’s Department Municipal Buildings, Boscawen Street, Truro TR1 2NE Tel No: 01872 274766 Email: [email protected]