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Town Clerks Report Council 24Th June 2019

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Town Clerks Report Council 24Th June 2019 TRURO CITY COUNCIL Town Clerk’s Department Municipal Buildings Boscawen Street Truro TR1 2NE Tel. (01872) 274766 Fax. (01872) 225572 CITY OF TRURO www.truro.gov.uk Roger Gazzard email: [email protected] Town Clerk F6/3/RG/RD June 2019 YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE TRURO CITY COUNCIL TO BE HELD AT 7.00 pm ON MONDAY 24 JUNE 2019 in Truro Public Library (top floor), Union Place, Truro For the transaction of the under-mentioned business:- 1 Prayers Prior to the formal business of the Council, Reverend Jeremy Putnam, the Mayor’s Chaplain, to say prayers. 2 Disclosure or Declarations of Interest Councillors will be asked to make disclosures or declarations of interest in respect of items on this agenda 3 Open Session for Cornwall Councillors verbal, written or tabled reports (15 minutes) This is an opportunity to discuss Cornwall Council issues relevant to the Council. If there are any matters that require a Council decision, please notify the Town Clerk four working days before the meeting 4 Open Session for Electors of Truro – Verbal Questions (15 minutes) This is an opportunity for electors to raise issues with the Council. The Council is unable to make any resolutions at this meeting on any issues raised 5 To receive apologies for absence (Appendix on cream) 6 To confirm the Minutes of the Annual Meeting and Mayor Making Ceremony held 13 May 2019 pages 1-2 (Minute Nos: 1 – 6), the Minutes of the Committee Selection Committee held 16 May 2019 page 3 (Minute Nos: 7-8) and the Minutes of the Adjourned Council Meeting held 20 May 2019 pages 4-14 (Minute Nos: 9 - 23). 7 To receive Communications from the Mayor 8 To receive Correspondence 9 Question Time pursuant to Standing Order No. 5k – Written Questions only Councillors may ask the Mayor or the Town Clerk questions in writing. A minimum Of four clear working days is required, unless the matter is urgent, when the question must be received by the Town ‘Clerk before twelve noon of the day of the meeting 10 To receive information and/or determine action as appropriate in the following report: SPECIAL MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE HELD 20 MAY 2019 Page No: 1, (Minute nos: 1 – 4) (Appendix on yellow) 1 1.1 Minute No:- 2 – Election of Chairman Proposed by Councillor Roden, seconded by Councillor Mrs Cox RESOLVED that Councillor Wells be elected Chairman of the Committee for the Municipal Year 2019-2020. 1.2 Minute No:- 3 – Election of Vice-Chairman Proposed by Councillor Mrs Callen, seconded by Councillor Rich RESOLVED that Councillor Mrs Cox be elected Vice-Chairman of the Finance and General Purposes Committee for the Municipal Year 2019-2020. 1.3 Minute No:- 4 – Sub-Committee and Working Parties Grants Sub-Committee Proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Mrs Cox RESOLVED that the Grants Sub-Committee comprise the following: - Councillor Smith Mayor (Tregolls Ward) Councillor Biscoe Deputy Mayor (Boscawen Ward) Councillor Wells Chairman (Trehaverne Ward) Councillor Mrs Cox Vice-Chairman (Tregolls Ward) Councillor Mrs Carlyon (Redannick Ward) Councillor Rich (Tregolls Ward) Councillor Roden (Trehaverne Ward) Chairman of Parks & Amenities - TBA SPECIAL MEETING OF THE PARKS AND AMENITIES COMMITTEE HELD 20 MAY 2019 Page No: 1, (Minute nos: 1 – 4) (Appenidx on pink) 1.1 Minute No:- 2 – Election of Chairman Proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Mrs Callen RESOLVED that Councillor Ms Southcombe be elected Chairman of the Committee for the Municipal Year 2019-2020. 1.2 Minute No:- 3 – Election of Vice-Chairman Proposed by Councillor Miss Jones, seconded by Councillor Mrs Callen RESOLVED that Councillor Allen be elected Vice-Chairman of the Committee for the Municipal Year 2019-2020. 1.3 Minute No:- 4 – Sub-Committee and Working Parties Cornwall Playing Fields Association Proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Smith RESOLVED that Councillor Tamblyn represent the City Council for the Cornwall Playing Fields Association. SPECIAL MEETING OF THE PLANNING COMMITTEE HELD 20 MAY 2019 Page No: 1, (Minute nos: 1 – 4) (Appendix on green) 1.1 Minute No:- 2 – Election of Chairman Proposed by Councillor Webb, seconded by Councillor Nolan RESOLVED that Councillor Vella be elected Chairman of the Committee for the Municipal Year 2019-2020. 1.2 Minute No:- 3 – Election of Vice-Chairman Proposed by Councillor Smith (the Mayor), seconded by Councillor Ellis RESOLVED that Councillor Webb be elected Vice-Chairman of the Planning Committee for the Municipal Year 2019-2020. 1.3 Minute No:- 4 – Sub-Committee and Working Parties (a) Cornwall Playing Fields Association Proposed by Councillor Vella (Chairman) RESOLVED that the appointment of a representative to the Truro Conservation Area Advisory Committee be deferred until the meeting of the Planning Committee, which would take place on Thursday 6 June 2019. (b) Cornwall Buildings Preservation Trust Proposed by Councillor Vella (Chairman) RESOLVED that the Mayor continue in an ex officio capacity on the Trust. MEETING OF THE PLANNING COMMITTEE HELD 6 JUNE 2019 Page Nos: 15-20, (Minute nos: 24-31) (Appendix on green) 1.1 Minute No:- 26 – Planning Consultation (a) Schedule 1 RESOLVED that the recommendations contained within Schedule 1, as proposed by Councillor Vella (Chairman), be adopted by the Planning Committee (b) Schedule 2 RESOLVED that Cornwall Council be informed of the recommendations as voted upon by Truro City Council’s Planning Committee. 1.2 Minute No:- 27 – Neighbourhood Plans St Clement Parish Neighbourhood Development Plan Proposed by Councillor Vella (Chairman) RESOLVED that the Planning Clerk respond to St Clement Parish, thanking them for writing and commenting the City Council welcomes the St Clement Parish Neighbourhood Development Plan and recommends adoption. 1.3 Minute No:- 28 – Truro Conservation Area Advisory Committee (i) Constitution and Membership Proposed by Councillor Vella (Chairman) RESOLVED that the constitution, at present, be adopted, that the recommended membership was appropriate, and that the meeting should be held once a month, no more than five days before the Planning Committee Meeting, at dates and times to be determined. The above details should be reviewed after six months. (ii) Appointment of Representative from the Council to the Truro Conservation Area Advisory Committee Proposed by Councillor Wells, seconded by Councillor Webb RESOLVED that Councillor Mrs Carlyon be appointed to represent Truro City Council on the Truro Conservation Area Advisory Committee. MEETING OF THE PARKS & AMENITIES COMMITTEE HELD 10 JUNE 2019 Page Nos: 21-27, (Minute nos: 32-46) (Appendix on pink) 1.1 Minute No:- 34 – Victoria and Waterfall Gardens Request for Use – Organ Donation Garden Proposed by the Chairman (Councillor Ms Southcombe) RECOMMENDED that permission be granted, subject to the usual terms and conditions. 1.2 Minute No:- 35 – Boscawen Park & The Swanpool (i) Request for Use – Performance Area – Evangelical Church Pursuant to Standing Order 16(b) – Matters of Urgency, due to the date of the next event being on 23 June 2019, the Chairman RESOLVED that the item below, due to the date of the first event being on 23 June 2019, be considered as a Matter of Urgency. It was then moved by the Chairman, that it be RESOLVED that permission be granted, subject to the usual terms and conditions. (iii) Tennis Pavillion & Café Redevelopment – Project Update Proposed by the Chairman (Councillor Ms Southcombe) RECOMMENDED that the revised plans for the new tennis pavilion and café development be submitted to full Council for approval prior to the submission of an application for planning permission to Cornwall Council. 1.3 Minute No:- 36 – Hendra Playing Field – Request for Use (iii) Constitution and Membership Pursuant to Standing Order 16(b) – Matters of Urgency, due to the date of the next event being on 30 June 2019, the Chairman RESOLVED that the item below, due to the date of the first event being on 23 June 2019, be considered as a Matter of Urgency. It was then moved by the Chairman, that it be RESOLVED that permission be granted, subject to the usual terms and conditions. 1.4 Minute No:- 37 – Idless Nursery (ii) Financing for Idless Nursery Proposed by Councillor Biscoe, seconded by Councillor Ellis RECOMENDED to Finance and General Purposes Committee that: (i) The Council borrows the sum of £320,000 to pay for the development of the Idless Nursery and, in the first year of operation, the additional cost of £7,919 be met from Reserves; and (ii) The Finance and General Purposes Committee be requested to consider if the term of the loan proposed by the Town Clerk required extension to reduce costs. 1.5 Minute No:- 38 – Staffing Employee Policies and Procedures Manual - Update Proposed by Councillor Smith (the Mayor), seconded by Councillor Miss Jones RECOMMENDED that the Council’s revised Policies and Procedures Manual be approved, subject to the correction of the typographical error on Page 49. 1.6 Minute No:- 39 – Public Conveniences Employee Policies and Procedures Manual - Update Proposed by the Chairman (Councillor Ms Southcombe) RECOMMENDED that membership of the Public Convenience Working Group for 2019 – 2020 be the Chairman and Vice-Chairman of the Parks and Amenities Committee, and Councillors Biscoe, Ellis and Jones. Secondly, it was moved by Councillor Biscoe, seconded by the Chairman, and RECOMMENDED that (i) the proposals set out in the Compliance’s Officer’s report be supported; and (ii) the Public Convenience Working Group be reconvened to prepare a strategic plan for the improvement of the City’s public conveniences, to be considered at the next Parks and Amenities Committee meeting for onward recommendation to full Council. 1.7 Minute No:- 41 – Public Space and Protection Order Employee Policies and Procedures Manual - Update Proposed by Councillor Ellis, seconded by Councillor Biscoe RECOMMENDED that Truro City Council (i) consider making a bylaw; and (ii) submit an application for a public space protection order to prevent anti-social behaviour including littering and dog fouling in its parks and gardens.
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