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Phase III - Public Engagement Summary Report

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Phase III - Public Engagement Summary Report Phase III - Public Engagement Summary Report April 2019 Planning Department Phase 3 Engagement Report Table of contents Purpose of this Report . ................................................................................................................ .2 Background ................................................................................................................................. .3 Summary of Engagement Activities ............................................................................................ .4 Engagement Snapshot ............................................................................................................... .6 Phase 3: Plan Development Community Engagement ................................................................ .8 Village Design Charrette .............................................................................................................. .8 Housing & Land Use Charrette Workshop ................................................................................... 16 Natural Areas & Community Amenities Workshop ....................................................................... 26 Transportation Workshop ............................................................................................................ 30 APPENDIX: Community Input A. Village Design Charrette - June 19-20, 2018 B. Housing & land Use Charrette Workshop - November 27-28, 2018 C. Natural Areas & community Amenity Workshop - January 26, 2019 D. Transportation Workshop - February 26, 2019 2 Phase 3 Engagement Report Purpose of this Report The purpose of this document is to report back to the community on what we heard through the Plan Development phase (Phase 3) of the project, with a focus on workshop outcomes. This information will be used to inform the plan drafting phase (Phase 4) of the Cadboro Bay Local Area Plan Update. How input will be used The information gathered will help to inform the update of the Cadboro Bay Local Area Plan. While decision making ultimately rests with Saanich Council, the District is committed to providing meaning- ful opportunities for the public to provide input that will ultimately help shape a potential regulatory framework for the update to the Local Area Plan. Public input was gathered through the Cadboro Bay Village Design Charrette held June 19-20, 2018, and a series of topical workshops held between November 2018 and March 2019. In addition, opportunities for further feedback will be available once a Draft Plan is developed, as well as prior to Councils consideration. Your continued involvement is essential. More about the Cadboro Bay Local Area Plan update and for up-coming opportunities to participate, visit us at saanich.ca/cadboro 3 Phase 3 Engagement Report Background The update of the Cadboro Bay Local Area Plan (LAP) was initiated by Saanich Council on November 27, 2017. The updated LAP will serve to guide future planning and land use decisions over the next 20 to 30 years. Community participation and input is key to the planning process and a successful LAP update. Where we are in the process? The planning process includes five phases with Phase 1 being the project initiation phase which fo- cused on gathering information, forming a project Advisory Committee and completing background research. As part of Phase 2 Community Visioning, invited the public to participate in identifying is- sues, opportunities, community priorities and a community vision for the future of the Cadboro Bay local area. Phase 3, the plan development phase, involved community wide participation, with more in-depth ex- ploration of key issues and priorities through a series of design charrettes and workshops, The aim was to actively engage the broader community in concept development and “plan making’. This phase generated concept ideas and direction for policy development that will be further evaluated for tech- nical soundness and serve to inform policy development as part of the LAP update. Community engagement was central throughout Phase 3: Plan Development from May 2018 to March 2019. This document provides a summary of public activities that included: 1. Village Design Charrette (June 19-20, 2018) 2. Housing & Land Use Charrette Workshop (November 27-28, 2018) 3. Natural Areas & Community Amenities Workshop (January 26, 2019) 4. Transportation & Mobility Workshop (February 26, 2019) We would like THANK all participants, and wish to acknowledge the invaluable work of the project Ad- visory Committee who contributed to the engagement program and assisted with community outreach. And most particularly the volunteers who assisting staff with table facilitation and providing for more small group discussion and hands-on participation. All noted ideas, comments and feedback received at the above events are located in the Appendices of this report. To learn more about the Cadboro Bay Local Area Plan update and up-coming opportu- nities to participate, visit us at www.saanich.ca/cadboro 4 Phase 3 Engagement Report Summary of Engagement Activities A dynamic public engagement process was developed in collaboration with the project Advisory Committee to enable the broader community to participate and be involved in hands-on activities and “plan-making”. A number of engagement activities took place as part of phases 1 to 3, while this report summarizes activities and outputs of Phase 3, the following shares key events in each of the first three phases. Phase 1: Project Initiation and Information Gathering November 2017 to May 2018 - Community Stakeholder Meetings Individual meetings were held with: Cadboro Bay Residents Association, Business Improvement Associ- ation, University of Victoria, Queen Alexandra Centre/ VIHA, Goward House, Frank Hobbs Elementary, School District 61, Arbutus Centre for Children, St-George’s Anglican Church, Cadboro Bay United Church, BC Transit, Village business and property owners and/or staff, strata associations and others. December 2017 to February 2018 - Cadboro Bay Local Area Plan Advisory Committee For- mation Reaching out, raising project awareness and recruiting and selecting Advisory Committee members. March 21, 2018 - Speaker Series Saanich Talks 1: Building Neighbourhoods for the Future with guest speaker Gordon Price. Included information displays with staff on-site to discuss current projects and planning initiatives. The event concluded with an engaging audience conversation and reflection on local neighbourhoods (120 attended). May 7, 2018 - Speaker Series Saanich Talks 2: Our Communities in a Changing Climate discussion panel with climate leaders. This included information displays on current project initiatives and staff on-site to provide further information and discuss the projects (165 attended). Phase 2: Community Visioning May 12, 2018 - Community Visioning Open House 1 at St-George’s Anglican Church. The drop-in event was well attended by over 148 people. The event including interactive display boards, the community vision survey, and hands-on activities for kids of all ages including community mapping,a nature- scape interactive display and creating a “cinquain” five-line poem about Cadboro Bay. May 14, 2018 - Community Visioning Open House 2 at Goward House. This drop in event included the same open house display boards with interactive questions and exercises for people to indicate their ideas on the community’s vision, issues, opportunities and priorities as we look at the next 20-30 years. Over 110 people attended. May 12 to June 10, 2018 - Community Vision Survey (203 surveys received) May 12, 2018 to present - Virtual Open House available on project website including all display board information presented at open house events. May 16, 2018 - Community Presentation at Cadboro Bay Residents Association (CBRA) Annual Meeting, providing an overview of the planning process to update the Local Area Plan and invite participation in the community survey in-progress and the Village Design Charrette in June. (78 people attended) 5 Phase 3 Engagement Report Cond’t Phase 2: Community Visioning May 16, 2018 - Community Presentation at Cadboro Bay Residents Association (CBRA) Annual Meeting, providing an overview of the planning process to update the Local Area Plan and invite participation in the community survey in-progress and the Village Design Charrette in June. (78 people attened) November 5, 2018 - Phase 2: Public Engagement Summary Report includes community visioning sur- vey results and open house comments received. This information is used to inform the planning process and community workshops planned in Phase 3. Phase 3: Plan Development June 1, 2018 - Advisory Committee Meeting engaging the community in events program. June 19 & 20, 2018; Cadboro Bay Village Design Charrette involved over 184 community participants over the course of two days in sharing ideas and developing concepts for the future of Cadboro Bay Village. The event included a video production showing the work that took place at the charrette events and can be viewed on the project website as well as the Charrette Final Presentation. July 12, 2018: Advisory Committee Meeting providing feedback on village concept work-in-progress, community engagement, location for storefront display gallery. July - November 2018; Village Storefront Gallery Display showcasing concept ideas emerging from the Village Design Charrette. This allowed the broader community to view the work-in-progress and encour- aged community conversation in a highly visible and central
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