CITY OF DEXTER ARTS, CULTURE, AND HERITAGE COMMITTEE MEETING 02/06/2018 @ 6:30 PM Location: Dexter Senior Center, 7720 Ann Arbor St.
A G E N D A 1. CALL TO ORDER
2. ROLL CALL Cheryl Willoughby – Vice Chair Sanam Arab Lynn Babcock Rich Bellas Gini Davis Angie Noble Martha Gregg Wa Hubbard Phil Arbour Donna Fisher – Ex Officio
3. APPROVAL OF THE MINUTES – January 9, 2018 (Motion)
4. APPROVAL OF AGENDA (Motion)
5. CITIZENS WISHING TO ADDRESS THE COMMITTEE
6. REPORTS
A. Chair B. Staff C. City Council D. Project Updates For Items Not On The Agenda
7. OLD BUSINESS ITEMS
8. NEW BUSINESS ITEMS
A. Consideration of: By-Laws
B. Discussion of: Sub-Committees and Work Groups
C. Discussion of: 2018 Paint Dexter Plein Air Festival
D. Discussion of: 2018 Temporary Sculpture Display
9. CITIZENS WISHING TO ADDRESS THE COMMITTEE
10. PROPOSED BUSINESS FOR FUTURE MEETINGS
11. ADJOURNMENT (Motion)
The next meeting will be held on March 6th
CITY OF DEXTER ARTS, CULTURE, AND HERITAGE COMMITTEE REGULAR MEETING MEETING MINUTES JANUARY 9, 2018
The regular meeting of the City of Dexter Arts, Culture, and Heritage Committee was called to order at 6:35pm at the City Offices, 8123 Main St., 2nd Floor, Dexter, MI 48130
ROLL CALL
Committee Members Present:, Lynn Babcock, Wa Hubbard, Martha Gregg, Sanam Arab, and Gini Davis, Rich Bellas, Cheryl Willoughby, Angie Noble, Donna Fisher (ex-officio)(arr. 6:41pm),
Committee Members Absent: Phil Arbour
Others Present: Justin Breyer, Assistant to the City Manager/Clerk; Wylie Elementary Teachers; Wylie Elementary Students; Cole Miller
APPROVAL OF THE MINUTES
Motion by Bellas, Seconded by Babcock to approve the minutes from November 14, 2017 as presented with the following change: • Change Angie Noble to absent rather than voting nay
Unanimous Voice Vote Motion Adopted
APPROVAL OF AGENDA
Motion by Bellas, Seconded by Arab to approve the agenda as presented
Unanimous Voice Vote Motion Adopted
CITIZENS WISHING TO ADDRESS THE COMMITTEE
None
REPORTS AND COMMUNICATION
A. CHAIR
None
B. STAFF REPORT
Justin Breyer reported on: • The City’s marketing videos and YouTube Channel.
C. CITY COUNCIL
None
D. PROJECT UPDATES FOR ITEMS NOT ON THE AGENDA
None
OLD BUSINESS
None
NEW BUSINESS
A. CONSIDERATION OF: RECOMMENDATION TO CITY COUNCIL TO APPROVE THE INSTALLATION OF AN INTERPRETIVE SIGN DEDICATED TO FREDRICK PELHAM
Wylie Elementary 4th Grade Students gave a presentation on the Fredrick Pelham Interpretive Sign Project. Presented an updated design. The Committee asked questions of the students. Payschools – Dexter website, like a GoFundMe page
Identifies under one of the pictures that the 4th grade class contributed to the project.
Motion by Fisher, Seconded by Davis to recommend to City Council that the Fredrick Pelham interpretive sign as developed by Wylie Elementary 4th Grade Class be installed as presented in the location recommended by the Parks and Recreation Commission. With the following changes:
• Would like to see a video of the presentation put up on the City’s YouTube Channel. • Would like to see the 4th Graders recognized on the sign and some indication that the bridge is in front of them
Ayes: Gregg, Arab, Davis, Bellas, Noble, Fisher, Hubbard, Babcock, and Willoughby Nays: None Absent: Arbour
B. CONSIDERATION OF: BY-LAWS AND MASTER PLAN
The Commission wished to postpone this item. Staff will develop a by-laws document for the next meeting.
C. DISCUSSION OF: SUB-COMMITTEES AND WORK GROUPS
The Committee discussed how work groups would be organized: • Executive Committee (President, Vice-President, Treasurer, City Official) • Finance and Fundraising Committee (Budget, Fundraising, Grant Writing) • Community Outreach (Volunteer Recruitment and Management, Children’s Program, coloring books, banners) • Marketing and Communications (website, social media) • Entertainment (Hospitality, Music, Party Planning, Refreshments)
Project Reports from Project Managers
D. DISCUSSION OF: 2018 PAINT DEXTER PLEIN AIR FESTIVAL
The Committee discussed the following items related to the Paint Dexter Plein Air Festival: • Committee generally agreed that the City and Committee should host the Paint Dexter Plein Air Festival in 2018; • How the work of the Paint Dexter Plein Air Festival will be divided between sub- committees; • The tasks that need to be worked-on before the next meeting; • Need to discuss strategy for donations and how to divide up the list of potential sponsors
CITIZENS WISHING TO ADDRESS THE COMMITTEE
Cole Miller, 7654 Forest – Mr. Miller reported that he submitted an application to be on the Arts, Culture, and Heritage Committee. He discussed his background and the Saturday Forum.
PROPOSED BUSINESS FOR FUTURE MEETINGS
• Discussion of By-Laws • Sub-Committee Work Groups • Paint Dexter Plein Air Festival • Re-visiting list of projects listed in the Master Plan • How can we contribute to existing Community Events/Organizations o Apple Daze – Scarecrow building contest (partner with Apple Daze) o Tecumseh – Apple Lumpkin, Stockbridge • Public bike racks
ADJOURNMENT
Motion by Fisher, Seconded by Hubbard to adjourn at 8:07pm Unanimous Voice Vote Motion Adopted
Respectfully submitted,
Justin Breyer Assistant to the City Manager
OFFICE OF THE CITY MANAGER 8140 Main Street Dexter, Michigan 48130-1092 (734) 426-8303 Fax (734) 426-5614
Memorandum
To: Arts, Culture, and Heritage Committee
From: Justin Breyer, Assistant to the City Manager
Re: Consideration of: By-Laws
Date: February 5, 2018
Introduction
At the last meeting, staff presented a draft of the Arts, Culture, and Heritage Master Plan that incorporated a set of by-laws. Per the City Manager’s recommendation, staff pulled the by-laws items out of the Master Plan and placed them into a separate document. The by-laws document details duties of officers, election of officers, terms of appointment, and sets Robert’s Rules of Order as the basis of meeting procedure. A copy of the draft by-laws document is provided for consideration. CITY OF DEXTER ARTS, CULTURE, AND HERITAGE COMMITTEE
Adopted on XXXXXX, 2018
ARTICLE I NAME
The name of this Committee shall be the Dexter Arts, Culture, and Heritage Committee.
ARTICLE II OBJECTIVES
The objectives of the Committee are set forth in the Arts, Culture, and Heritage Master Plan (originally adopted on February 27, 2017) and by Council Resolution 2008-23 of July 28, 2008 “Establishing the Village of Dexter Arts, Culture, and Heritage Committee.”
ARTICLE III MEETINGS OF THE COMMITTEE
Section 1. Regular meetings shall be held on the first Tuesday of each month at such time and place as the Arts, Culture, and Heritage Committee shall establish.
Section 2. All meetings of the Arts, Culture, and Heritage Committee shall be held pursuant to the Michigan Open Meetings Act, 1967 PA 267, MCL 15.261 et seq (1976).
Section 3. Parliamentary procedure in Committee meetings shall be governed by Robert’s Rules of Order unless such rules are superseded by these Bylaws or suspended by a majority vote of Committee members attending.
Section 4. All meetings shall he held in a location to be determined by the Committee. However, any meeting of the Committee can be adjourned to another location in order to accommodate the public.
Section 5. All meetings of the Arts, Culture, and Heritage Committee shall require a majority of the serving members for a quorum. An affirmative vote of the majority of current Committee members present shall be necessary to pass any motion. A tie vote shall not be sufficient to pass any motion.
Section 6. Voting shall be by voice vote or by roll call, at the discretion of the Chair. All Committee members shall vote on all matters before the Committee, unless a Committee member has a conflict of interest in any matter before the Committee. In the case of a conflict of interest, the Committee member shall publicly state his/her conflict, remove him/herself from any proceedings, not participate in any discussions of the matter, and not vote.
Section 7. During Committee discussion and debate, no member shall speak until recognized by the Chair. The member shall confine him/herself to the question at hand, and not allow personality conflicts to enter into the debate. The Committee, by majority vote, may limit the discussion on any item, as long as the limitations are placed equally on each Committee member.
Section 8. The Committee shall determine if the behavior of any of its members, any City official, or any other person present is interfering with the business of the Committee. Upon the concurrence of a simple majority of the members present, any person present shall be excused from the meeting.
ARTICLE IV MEMBERSHIP
The City of Dexter Arts, Culture, and Heritage Committee shall consist of a maximum of 10 members and an ex-officio City Council member. A minimum of four of those positions are reserved for residents of the City of Dexter. The terms of office are to be staggered three year terms with re-appointments made in June and no more than four terms expire in any given year. Any vacancies occurring in the membership of the Committee shall be filled by City Council appointment as provided for in the original appointment to the Committee.
The ex-officio member appointed under this subsection shall have full voting rights.
ARTICLE V OFFICERS, THEIR DUTIES, AND THEIR ELECTION
Section 1. The officers shall be a Chair and Vice-Chair.
Section 2. The Chair shall preside at all meetings and hearings of the Arts, Culture, and Heritage Committee and shall have the duties normally conferred by parliamentary procedure.
Section 3. The Vice-Chair shall act for the Chair in his/her absence.
Section 4. The election of officers shall be held at the first regular meeting in July, or as needed to bring the Committee to operational status due to a lack or loss of officers.
Section 5. A Committee member receiving a majority vote of the membership present shall be declared elected and shall take office immediately. He/she shall serve one (1) year or until his/her successor takes office.
ARTICLE VI ALTERING AND AMENDING COMMITTEE BYLAWS
Bylaws may be altered or amended by a vote of the majority of the members, if notice of the proposed change shall have been given at the preceding meeting of the Committee, and a written copy of the proposed change has been distributed to all members.
OFFICE OF THE CITY MANAGER 8140 Main Street Dexter, Michigan 48130-1092 (734) 426-8303 Fax (734) 426-5614
Memorandum
To: Arts, Culture, and Heritage Committee
From: Justin Breyer, Assistant to the City Manager
Re: Discussion of: Sub-Committees/Work Groups
Date: February 5, 2018
Introduction
At the last Arts, Culture, and Heritage Committee meeting, the Committee discussed the creation of Work Groups in order to accomplish the tasks and projects assigned to the Committee. The concept would involve Committee members volunteering for one of several work groups, with each work group having a different focus. The structure discussed at the last meeting included:
• Executive Committee (President, Vice-President, Treasurer, City Official) • Finance and Fundraising Committee (Budget, Fundraising, Grant Writing) • Community Outreach (Volunteer Recruitment and Management, Children’s Program, coloring books, banners) • Marketing and Communications (website, social media) • Entertainment (Hospitality, Music, Party Planning, Refreshments)
Due to regulations involving quorum, each work group may not have more than 50% of the membership of the Committee (5 members). Attached is a flow-chart that outlines how tasks could be assigned. Arts, Culture, and Heritage Committee (11)
Marketing and Finance and Community Entertainment Executive (2-5) Communications Fundraising (2-5) Outreach (2-5) (2-5) (2-5)
Volunteer Leadership Budget PD Website Hospitality Recruitment
Connect with Coordination Grant Writing Community PD E-Mail Music Organizations
Fundraising Social Media Refreshments
Print Material
Rather than assigning projects or events to sub-committees, pieces (or tasks) of projects or events are assigned to sub-committees. Sub-committees would meet on an as-needed basis. The entire ACH Committee would continue to meet monthly as normal. Each sub-committee would need a chair. Sub-committees would make recommendations to the entire ACH Committee at its' monthly meetings. OFFICE OF THE CITY MANAGER 8140 Main Street Dexter, Michigan 48130-1092 (734) 426-8303 Fax (734) 426-5614
Memorandum
To: Arts, Culture, and Heritage Committee
From: Justin Breyer, Assistant to the City Manager
Re: Discussion of: 2018 Paint Dexter Plein Air Festival
Date: February 5, 2018
Introduction
Since the last meeting of the Arts, Culture, and Heritage Committee, Wa, Sanam, and staff held meetings with Spike Haines about the website and Graciela Demarath about marketing materials.
The items that will need to be addressed sooner rather than later are: 1. Deciding on programming and timeline 2. Starting work on retaining corporate sponsorships and donations
Attached for discussion are copies of: 1. The Agenda and Master Timeline document 2. The 2017 Timeline of Events 3. The list of 2017 Corporate Sponsors Paint Dexter Plein Air Festival 2018 August 13-19, 2018
January 9, 2018 Planning Meeting
Agenda & Timeline
*Note - for all vendors - we prefer to have the City invoiced for services
1. Task Force Reports a. Professional Jurying and Artist Communications i. Make contact with jurists and coordinate jurying process 1. Meet with jury and show them the paintings, figure out which artists get juried into professional category 2. Notify winners and losers know ii. Need someone to be the point of contact with artists 1. Coordinate gathering of biography information and painting submissions for jury 2. Answer artist questions 3. Check Paint Dexter e-mail for artist e-mails b. Corporate Sponsorships Report i. Selling the Festival to the Convention and Visitors Bureau ii. Corporate Sponsorship Solicitation Materials 1. Have last year’s rack and post cards 2. New videos 3. Prepare corporate sponsorship letter 4. Follow-up corporate sponsorship letter? 5. Prepare corporate sponsorship thank you letter c. Children’s Program - Cheryl i. Cheryl typically coordinates with Wine and Canvass, buys supplies, and participating artist ii. Need to let participating artist and Wine and Canvass know that we will pay them with our next regular accounts payable run 1. Typically pay $20 per attendee, City charges each attendee $10 so that they show-up iii. Cheryl submits receipts for reimbursement after Festival ends d. Music - Angela i. Angie typically coordinates Orchestra and Jazz Trio participation ii. Donation to cover the Orchestra participation
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iii. Need to talk to Doug Kasichke, Jim Lippens, and/or Chuck Colby at Chamber of Commerce to let them know that we want to get on their schedule for Music in the Park e. Artist Packet - Martha i. Assemble ARTIST BAGS: paper copy of Artist Prospectus, brochures, rack cards, Sculpture Walk Map, Michigan Art Guides, Artist Schedule of Events, name tags, maps, list of house/property portraits, etc. ii. We have leftover bags, need to see how many more we need to order, if any iii. Look at different vendors and cost f. Lodging report i. Typically speak with Holiday Inn to get hotel package, can also talk to CVB. Relatively ineffective so far. Have not had anyone use hotel package g. Volunteer Coordinator - Justin i. Use Sign-Up Genius. Advertise in E-mail Update, Facebook, and Website. Ask artists. Advertise at Dexter Daze. h. Door prizes - typically Hackney Hardware, Classic Pizza, i. Judges and art workshop i. Find and contact Judge - confirm dates, lodging, flight, etc. 1. 2018 Judge - Greg LaRock (probably) - Victoria contacted him before she resigned a. Need to make sure that he is interested in doing a workshop ii. Prep Adult art workshop space - confirm dates and times with property owner iii. Advertise - spaces were $300 per person last year iv. May need to find dinner/entertainment for him to do in the evenings of the event j. Website - Spike and Justin i. Volunteer page with link to Sign-Up Genius Page ii. Meet with Spike starting in January or February, develop needs and plan to update website iii. Spike and Justin make updates to website k. Social Media / Facebook - Spike i. Create master e-mail and social media update Google Sheets document ii. Justin and Spike write and publish l. Festival Promotion i. Paid - Targeted Facebook Ads, Chicago Tribune, GR Revue Magazine, Michigan Art Guide, A2 Art Fair Guide, Ann Arbor Observer (July & Page 2 of 7
August), Sun Times, Plein Air Magazine April-May (attract artists) & June-July (attract visitors) ii. Dexter Daze iii. Free - WeLoveDexter, various event websites - just need to go on and publish event m. Publications and Printing - meet with Graciela for design and print coordination (Justin and Victoria typically meet with Graciela) i. Post Cards 1. Get mailed to mailing list 2. Print address labels, pick-up postage 3. Have Committee stick labels and postage - take to Post Office ii. Rack Cards 1. Gets mailed/dropped-off at Michigan Transportation Office for Michigan Visitors Centers iii. Yard Signs iv. Paint Dexter Schedule of Events Banner v. Paint Dexter Sponsor Banner vi. Paint Dexter Main Street Banner Patch vii. ACH Walking Map n. Dexter Daze Booth - Cheryl + Wa + Martha i. Survey 1. Supplies on hand a. Paint Dexter Post Cards b. ACH Banner c. Paint Dexter Schedule of Events Banner d. Paint Dexter Yard Signs e. Coloring Book pages f. Survey g. ACH Info: Walking Map and/or NEW ACH Rack card o. Refreshment Committee - Lynn + Gini i. Artist Party at NULL for 90 people 1. Meet with Null (Gaylord - manager) to reserve date a. Ticket system, set a cap on the amount that we want to spend in alcohol for attendees 2. Attendance estimate: 60 artists + 5 City Council + 8 Corporate Sponsors + 12 Committee Members = 83 total a. Need to reach out to artists, Council, Committee, sponsors to get an RSVP list
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i. Sent individualized letters to sponsors, e-mails to everyone else 3. Pizza, salad, etc. a. Salad (two LARGE bowls) b. Pricing for pizza, order c. Plates, cutlery, napkins d. Name Tags ii. Friday Evening with the Artists Wine Reception 6:30-8:00pm coinciding with “jazz music in the park” 1. Request liquor license through Michigan Liquor Commission a. Get bond for event ($50) 2. Catering by Alternative Chef??? 3. NULL Taphouse beer and Wine Sales a. Talk to Iain at Null to request beer donation for sale b. Busch’s donates $200 gift card, then we buy wine with the gift card iii. Light refreshments on Saturday, 4:30-6:30pm 1. Cheese, crackers, cookies from Buschs/CostCo 2. Plates, cutlery, napkins 3. Table cloths p. House Portrait Painting - seemed to work well i. Spike develops the sign-up sheets through the website ii. Publish and market the link (City Staff) iii. Had 38 locations registered in 2017
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2018 Timeline & Goals
Timeline and Goals for Completion Jan-Feb ❏ Develop Corporate Sponsorship Campaign ❏ Launch website development - Website Sub-Committee ❏ Volunteer schedule - Sign-Up Genius ❏ Develop Programming, Timelines, etc. ❏ Designate festival activities task-force ❏ Design and publish Postcards + Rack cards (+950 for MI Visitor Centers) - Work with Graciela March ❏ Make sure website is updated by Mar 1-10 ❏ Contact, retain Corporate Sponsors (on-going) ❏ Publish “Call for Artists” (on-going) ❏ Volunteer recruitment (on-going) ❏ Prepare Artist Pre-Registration website, materials, Finalize Artist Prospectus and Schedule of Events, post to website ❏ Retain Juror(s) ❏ Determine Children’s Event ❏ Design and print “Save The Date” (post cards) ❏ ¼ page ad, April-May Plein Air Magazine ❏ Sign up for Dexter Daze booth through Dexter Daze Cmte. ❏ Post advertisements on community events websites ❏ Retain Tent with Tecumseh Tent April ❏ Contact, retain Corporate Sponsors (on-going) ❏ Facebook marketing: Awarding Judge ❏ Publish “Call for Artists” (on-going) ❏ Mail Save the Date postcards ❏ Incorporate DIA pop-up into Event ❏ Determine Children’s Event ❏ Advertise Plein Air Magazine June/July ❏ Volunteer recruitment (on-going) May Questions?Press Release: Submit Event Info to Press, organizations, internet, online Schedule of Events etc. (on-going) ❏ Design Event flyers, post cards, banner, print ads ❏ Secure venue for artist cocktail party ❏ Contact, retain Corporate Sponsors (on-going) ❏ Price out Promotional Items: tote bags ❏ Secure adult art workshop location ❏ Retain photographer ❏ Incorporate Sculpture Walk/Walking Map with this event ❏ Volunteer recruitment (on-going) June ❏ Distribute Festival Announcement postcards
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❏ Press Release: Submit Event Info to Press, organizations, internet, etc. (on-going) ❏ Print marketing materials with Corporate Sponsorships ❏ Market Festival (radio, print, internet, etc.) ❏ Volunteer recruitment (on-going) ❏ Post/Update Schedule of Events on website, Facebook ❏ Order Award Ribbons: Ribbons Galore.com ❏ Order Promotional items ❏ Sign up for Dexter Daze booth?? ❏ Obtain Liquor License (City) ❏ July ❏ Design and Print Corporate Sponsorship banner for festival tent - end of July ❏ Invite Council Members to festival ❏ Secure tables, chairs (Dexter Rent-All) ❏ Solicit additional volunteers ❏ Organize and gather event supplies: Tables, skirting, signage, labels, money exchange, credit card, artist packets, chairs, electrical, etc. ❏ Logistics: Organize set up and take down with DPW ❏ Check supplies with DPW - set up meeting with Kurt Augustine at the DPW ❏ Post/Update Schedule of Events on website, Facebook ❏ Organize/print volunteer schedule for August mtg. ❏ Have NEW official stamp created (Justin) ❏ Order artist and volunteer name badges (Justin) ❏ Secure door prize(s) ❏ Prepare Artist Waiver, Artwork registration and Check-in forms August ❏ Schedule and set up Dexter Daze booth supplies, delivery ❏ DEXTER DAZE BOOTH Supplies: Postcards, Rack cards ❏ Update corporate sponsors webpage ❏ Print name tags for artists, volunteers, and City Council ❏ Remind corporate sponsors of cocktail party ❏ Organize and set up for adult art workshop ❏ Distribute Volunteer schedule ❏ Print Door Prize and People’s Choice ballots + ledger to count voices ❏ Create paper list of participating artists (include city) for tent ❏ Assemble ARTIST BAGS: paper copy of Artist Prospectus & instructions, brochures, rack cards, postcards, Shhh Artist at work sign, Walking Map, House Portrait List with locations, Map to NULL, Michigan Art Guides, Artist Schedule of Events, name tags, maps, Map to NULL, pens, etc. Page 6 of 7
❏ Purchase supplies (table cloths) ❏ Tent Supplies: Art Fair Guides, Participating Artists list, artwork check-in supplies, tape, laminated artwork display cards, scissors, printed History of Plein Air Painting, Reserve paintings storage supplies, table cloths, Door prize (questionnaire: how did you hear about festival, hotel stay? Diner in Dexter?), survey, People’s Choice Award, etc. ❏ Schedule cleaning of porta potties ❏ Order coffee and donuts for Artists (Friday morning artwork delivery. ❏ Check in artists (Monday and Tuesday) ❏ Pick up door prize info/photos ❏ Print gift certificates by art supplies ❏ Prep ribbons ❏ Print Quick Draw check-in document and instructions ❏ Set up Exhibit Gallery, Tues. Aug 16 ❏ Electrical supply (cord) for musicians ❏ Post/Update Schedule of Events on website ❏ Post signs in City, hang banner(s) ❏ Set up Event ❏ Host Event ❏ Store Paintings at City Office ❏ Follow up Survey with artists ❏ Develop Follow-up Survey on Surveymonkey Acct ❏ E-mail artists ❏ Send out thank you’s to corporate sponsors ❏ Update master artist email list
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“Dexter Art Gardens” Moving Through Nature 2017 / 2018 Call for Outdoor Sculptures / Dexter, MI
Welcome to the City of Dexter The City of Dexter is located seven miles west of Ann Arbor in Southeast Michigan, along the banks of the Huron River and Mill Creek. Residents and visitors can enjoy a day on a river, walk along nature trails, or bike on the Washtenaw County Border-to-Border trail, stopping in our historic down- town for lunch and some shopping. Cultural activities and attractions include a sculpture display, local theater, historical museum, summer concerts, ice skating in the winter, community festivals, and several city parks.
Project Description “Dexter Art Gardens” is an annual sculpture exhibit sponsored by the Dexter Arts, Culture & Heritage Committee. 4 new outdoor sculptures will be juried into the current collection and displayed for 1 year. The artworks will be installed on concrete pads in high profile locations in historic Dexter, Michigan. In the 2015-2016 the display cycle, the City purchased one of the sculptures. Additional purchases may be made in the 2017-2018 cycle. These four new sculptures will also have compli- mentary garden displays designed by local garden enthusiasts to enhance the artwork.
The submitted sculptures shall be transportation themed with special attention given to bicycle and automotive sculptures.
Online and print brochures will be provided to the public throughout the year to inspire self-guided walking tours of the exhibit. These brochures will also be distributed during the well known annual festival “Dexter Daze” and the “Paint Dexter Plein Air Festival”. All work must be for sale and remain in the exhibit for the entire year (May 2017 - June 2018).
Each artist accepted will receive a $700 stipend. The deadline for submissions is March 1st, 2017
Selection Criteria Sculptures must be representational. Entries will be critiqued on artistic merit, originality and technical quality. Finalists will have to meet standards of public safety and durability of design and materials. Freestanding sculptures only will be considered. Work must be original, created by the artist, for sale, and remain in the exhibit for one year. Artists selected will be notified by the week of April 15th. The artists selected will be contacted by the City of Dexter by phone or email. The list of finalists will be announced on City of Dexter’s website and Facebook.
Submission Procedure “Dexter Art Gardens” is open to all artists 18 years of age and older. Artists may submit up to three (3) original sculptures. Please download and print a copy of the application and complete it in its entirety. Artists are required to include a copy of their resume, and an artist statement. Email submissions are preferred. File size should be 72 dpi at 8” x 10”. Each application may include a CD with digital images of the artwork and each image file must specify the entry number, title and artist’s last name (ie #1-SportFish-Smith, #2 - Mable Moose - Smith). Each image submitted via cd must be a high resolution, 300 dpi. and measure 5’’ X 7’’. Each submission must also include information about each sculpture such as: artist name, title, dimensions, media, and retail price.
Artists that wish for return of materials must include a self addressed stamped envelope.
Mail to: City of Dexter Attn: Justin Breyer 8140 Main Street, Dexter MI 48130 or email to: [email protected] Benefits to the Exhibiting Sculptor • $700 stipend • High visibility sites in the heart of Dexter, a cultural destination city in Southeast Michigan • A year long marketing campaign, including press releases and brochures distributed in Southeast Michigan. • Work posted on the City’s Facebook page, and on the City of Dexter’s website. • A plaque with the artist’s name, sculpture title, and price posted near the artwork.
In order to be included in the selection process each application package (whether emailed or mailed) must contain the following: 1. Completed application 2. Resume 3. Artist statement 4. Email images of each submitted piece at 72 dpi (jpeg) with a detailed description of each piece, OR 5. CD with high resolution images of each submitted piece and a detailed description of each piece
Installation Dates: Artists are responsible for delivery and pickup of their sculptures and are required to be present during installation by the City of Dexter. The City of Dexter will provide any equipment needed for unloading, placing, and securing of the sculptures to the assigned concrete pads. Artists are responsible for providing the bolts to secure the sculptures. Each artist will be contacted for an appointment date for installation. Free standing sculptures will need to be adaptable for installation on a cement pad.
Financials Each artist that is accepted into the exhibition will be awarded a $700 stipend. Artwork must be for sale during the exhibition, and if a piece is sold, 70% commission of the sale price will go to the artist. 30% will go to the City of Dexter for art programming.
Project End “Dexter Art Gardens” will release all works to the artists at the projects end. The City of Dexter will provide any equipment needed for detachment and loading of the sculptures from their assigned concrete pads by appointment June, 2018. Artists are required to make arrangements for the transportation of their sculptures.
Timeline 2017 March 1st, 2017 Call for sculptures postmark deadline April 15th, 2017 Winners notified May 15th - May 29, 2017 Art installation appointments June 2018 Sculpture removal appointments
Contact Information Questions? Attn: Justin Breyer 8140 Main Street, Dexter MI 48130 or email to: [email protected] / 734.580.2234 Please enter “Dexter Art Gardens” in the subject line of all emails.
We look forward to your submissions! APPLICATION
Up to three original sculptures per entry. Please complete form in its entirety. Return to contact below with resume and artist statement, CD with high resolution images, and self addressed stamped envelope if return of materials is requested. The title of each sculpture must be included in the image file name.
Mail to: City of Dexter Attn: Justin Breyer 8140 Main Street, Dexter MI 48130 or email to: [email protected] 734.426.8303. ext. 17
Artist Name ______Address______City ______State______Zip______Phone: ( )______email: ______Website ______Facebook: ______
Sculpture #1 Title ______Media ______Dimensions (HxWxD) ______Retail Price ______Date Created ______
Sculpture #2 Title ______Media ______Dimensions (HxWxD) ______Retail Price ______Date Created ______
Sculpture #3 Title ______Media ______Dimensions (HxWxD) ______Retail Price ______Date Created ______
Where did you learn about the “Dexter Art Gardens” Call for Entries?
______OFFICE OF THE CITY MANAGER 8140 Main Street Dexter, Michigan 48130-1092 (734) 426-8303 Fax (734) 426-5614
Memorandum
To: Arts, Culture, and Heritage Committee
From: Justin Breyer, Assistant to the City Manager
Re: Discussion of: 2018 Temporary Sculpture Display
Date: February 5, 2018
Introduction
The three current temporary sculptures in the City of Dexter were installed in May of 2017 and are anticipated to be un-installed by the end of May 2018. During last year’s Temporary Sculpture project, the Committee opted to focus on sculptures representing a transportation theme, including bicycling, automotive, etc. The Committee worked through the Chelsea River Gallery to post the Call for Artists at a cost of $2,000. Each winning artist was provided a stipend of $700 to display their work for sale in the City.
Staff contacted the Arts Alliance to determine if there were alternative methods of issuing a successful Call for Artists. Deb Polich indicated that the Arts Alliance may be interested in working with the City to post the Call for Artists on CaFE (a call for entries website) and other points of contact to which the Arts Alliance has access. As we discuss the 2018 Temporary Sculpture Display project, there are some items to consider: • Would the Committee be interested in working with the Arts Alliance instead of the Chelsea River Gallery? • Does the Committee wish to pursue a theme for the temporary sculpture display?