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2020 Election Judge Handbook

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2020 Election Judge Handbook Pg. 2 Revised January 10, 2020 Montana Secretary of State – 2020 Election Judge Handbook TABLE OF CONTENTS POLLING PLACE “QUICK REFERENCE GUIDES” ................................................................................ 5 1 - POLLING PLACE SITUATIONS .......................................................................................... 6 2 - POLLING PLACE SUPPLIES CHECKLIST .......................................................................... 12 3 - POLLING PLACE CONTINGENCY PLANS ........................................................................ 13 4 - AutoMARK™ VOTING SYSTEM SETUP, USE, AND TROUBLESHOOTING ....................... 14 5 - ExpressVote® VOTING SYSTEM SETUP, USE AND TROUBLESHOOTING ...................... 22 6 - MODEL 100 (M100) VOTING SYSTEM SETUP, USE, AND TROUBLESHOOTING ........... 31 7 - DS200® VOTING SYSTEM SETUP, USE, AND TROUBLESHOOTING .............................. 38 ELECTION DAY AT THE POLLS ........................................................................................................ 41 SETUP FOR ALL ELECTIONS ............................................................................................... 42 SAMPLE CHAIN OF CUSTODY AND SECURITY SEAL LOG ................................................... 44 OPENING THE POLLS ......................................................................................................... 45 GENERAL PROCEDURES BEFORE ELECTORS ENTER VOTING BOOTH ................................ 45 GENERAL PROCEDURES WHILE VOTING IS PROCEEDING ................................................. 46 GENERAL VOTING PROCEDURES ....................................................................................... 47 VOTING PROCEDURES FOR HAND-COUNT BALLOTS ........................................................ 47 VOTING PROCEDURES FOR M100/DS200® PRECINCT-LEVEL BALLOT TABULATORS .......................................................................................................................................... 48 EARLY PICK-UP AND EARLY COUNTING OF BALLOTS ........................................................ 49 HANDLING BALLOT STUBS AND POLL BOOKS FOR EXPRESSVOTE® VOTER ASSISTANCE TERMINAL BALLOT CARDS ............................................................................ 50 BALLOT RECONCILIATION REPORT.................................................................................... 52 POLLING PLACE VOTING FLOW CHART ............................................................................. 53 ABSENTEE VOTING AND ABSENTEE BALLOTS .............................................................................. 54 ABSENTEE VOTERS AT THE POLLS .................................................................................... 55 BALLOT INTERFERENCE PREVENTION ACT (BIPA) ............................................................. 56 BIPA Q & A ........................................................................................................................ 58 DELIVERY AND RECORDING OF ABSENTEE BALLOTS ........................................................ 59 PROCESSING ABSENTEE BALLOTS DELIVERED TO THE POLLS FROM THE ELECTION OFFICE ............................................................................................................................... 59 ABSENTEE BALLOT COUNTING BOARD ............................................................................. 60 REJECTED ABSENTEE BALLOTS .......................................................................................... 61 UNOPENED ABSENTEE BALLOT IN BALLOT BOX ............................................................... 61 ABSENTEE ELECTORS: IDENTIFICATION AND PROVISIONAL BALLOTS .............................. 61 PROVISIONAL VOTING .................................................................................................................. 63 INACTIVE ELECTORS .......................................................................................................... 64 PROVISIONALLY REGISTERED ELECTORS ........................................................................... 64 REASONS FOR CASTING A PROVISIONAL BALLOT ............................................................. 64 ERRONEOUS OMISSION FROM OFFICIAL REGISTER ......................................................... 65 ELECTOR HAS BEEN ISSUED AN ABSENTEE BALLOT .......................................................... 65 ELECTOR HAS BEEN CHALLENGED .................................................................................... 66 ELECTOR DOES NOT HAVE ID ............................................................................................ 66 PROVISIONAL BALLOT VOTING PROCEDURE .................................................................... 66 RESOLVING THE PROVISIONAL BALLOT ............................................................................ 67 PROVISIONAL BALLOT COVER SHEET/OUTER ENVELOPE SAMPLE ................................... 68 PROVISIONAL VOTING FLOW CHART ................................................................................ 69 Pg. 3 Revised January 10, 2020 Montana Secretary of State – 2020 Election Judge Handbook ASSISTING ELECTORS WITH DISABILITIES ..................................................................................... 70 ASSISTING ELECTORS WITH DISABILITIES IN GENERAL ..................................................... 71 ELECTOR UNABLE TO SIGN THE PRECINCT REGISTER ....................................................... 71 ELECTOR UNABLE TO ENTER THE POLLING PLACE............................................................ 72 USING THE AutoMARK™ OR ExpressVote® VOTER ASSIST TERMINAL ............................. 72 CLOSING THE POLLS ...................................................................................................................... 73 CLOSE OF POLLS ................................................................................................................ 74 PROCEDURES FOR CLOSE OF POLLS FOR AutoMARK™ ..................................................... 74 PROCEDURES FOR CLOSE OF POLLS FOR ExpressVote® .................................................. 75 PROCEDURES FOR CLOSE OF POLLS FOR M100 BALLOT TABULATORS ............................ 75 PROCEDURES FOR CLOSE OF POLLS FOR MODEL DS200® BALLOT TABULATORS ............ 77 BALLOT COUNTING AND TABULATING ......................................................................................... 79 GENERAL COUNTING/TABULATING PROCEDURES ........................................................... 80 HANDLING VOTING MACHINE ERROR DURING COUNT ................................................... 82 COUNTING HAND-COUNT BALLOTS.................................................................................. 82 TABULATING WITH A MODEL 650 OPTICAL SCAN CENTRAL TABULATOR ........................ 83 TABULATING WITH A MODEL DS850/450 DIGITAL CENTRAL TABULATOR ...................... 84 TABULATION BOARDS ....................................................................................................... 85 CLOSING OF TABULATING CENTER ................................................................................... 89 SPECIAL SITUATIONS ..................................................................................................................... 90 RESOLVING CHALLENGES .................................................................................................. 91 SPOILED BALLOTS .............................................................................................................. 92 ERRONEOUS OMISSION FROM PRECINCT REGISTER ........................................................ 93 INACTIVE ELECTORS .......................................................................................................... 93 IDENTIFICATION ............................................................................................................... 94 LATE REGISTRATION ......................................................................................................... 98 WRITE-IN VOTES ............................................................................................................... 99 HANDLING MISSING UNVOTED PRIMARY BALLOTS AND/OR MULTIPLE BALLOTS .......... 99 APPENDIX .................................................................................................................................... 102 DETERMINING A VALID VOTE ........................................................................................ 103 DETERMINING A VALID WRITE-IN VOTE ........................................................................ 106 DETERMINING A VALID VOTE ON AN AutoMARK™ ....................................................... 108 DETERMINING A VALID VOTE ON AN ExpressVote® ....................................................... 108 DETERMINING A VALID VOTE ON A VOTING SYSTEM ................................................... 109 DETERMINING A VALID VOTE ON A FEDERAL WRITE-IN ABSENTEE BALLOT .................. 109 LIST OF ENVELOPES FOR BALLOTS AND SUPPLIES .......................................................... 111 GUIDANCE TO ELECTION OFFICIALS IN REGARD TO OFFICIAL POLL WATCHERS AND ELECTION OBSERVERS ............................................................................................ 112 ELECTIONEERING AND SIGNATURE GATHERING FREQUENTLY ASKED QUESTIONS ...... 115 ADDITIONAL REFERENCES FOR ELECTION JUDGES ......................................................... 118 Pg. 4 Revised January 10, 2020 Montana Secretary of
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