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Club Handbook CLUB HANDBOOK November 2018 V3.20 Contents Introduction ................................................................................................................................................................ 3 Membership Fees ........................................................................................................................................................ 4 1. Club Constitution ............................................................................................................................................ 5 1.1. The Club .................................................................................................................................................... 5 1.2. Membership............................................................................................................................................... 6 1.3. All General Meetings ................................................................................................................................ 6 1.4. Annual General Meetings (AGM) ............................................................................................................. 6 1.5. Extraordinary General Meetings (EGM) ................................................................................................... 6 1.6. The Committee .......................................................................................................................................... 7 1.7. Committee meetings .................................................................................................................................. 7 1.8. Amendments ............................................................................................................................................. 8 1.9. Winding up the Club ................................................................................................................................. 8 1.10. Profits ........................................................................................................................................................ 9 2. Code of Conduct .............................................................................................................................................. 10 2.1. Introduction ............................................................................................................................................. 10 2.2. Key Elements of the Code ....................................................................................................................... 10 2.3. Road Safety ............................................................................................................................................. 10 2.4. Behaviour on Club Events ....................................................................................................................... 10 2.5. Gross Misconduct .................................................................................................................................... 11 2.6. Grievance and Disciplinary Process ........................................................................................................ 11 3. Code of conduct for young people ................................................................................................................... 13 4. Code of conduct for parents and volunteers ..................................................................................................... 14 5. Club Rides ........................................................................................................................................................ 15 6. Ride Leaders .................................................................................................................................................... 16 6.1. General Considerations for Ride Leaders ................................................................................................ 16 6.2. The Ride .................................................................................................................................................. 16 6.3. Before setting off ..................................................................................................................................... 16 6.4. Setting off ................................................................................................................................................ 17 6.5. On the ride ............................................................................................................................................... 17 6.6. Motorised Road Users ............................................................................................................................. 17 6.7. Non-Motorised Road Users ..................................................................................................................... 17 7. Group Riding ................................................................................................................................................... 18 7.1. Safety ...................................................................................................................................................... 18 7.2. Your Bike ................................................................................................................................................ 18 7.3. Fuelling ................................................................................................................................................... 18 7.4. Communication ....................................................................................................................................... 18 7.5. Riding Smoothly ..................................................................................................................................... 18 7.6. Group Organisation ................................................................................................................................. 19 8. Calls and Hand Signals .................................................................................................................................... 20 8.1. Calls used on a Club ride ......................................................................................................................... 20 8.2. Hand Signals used on a Club ride ........................................................................................................... 20 1 | Page 9. Emergency Policies and Procedures ................................................................................................................ 21 9.1. Managing Accidents and Injuries. ........................................................................................................... 21 9.2. Reporting and Recording Accidents and Incidents ................................................................................. 22 10. Junior Membership ...................................................................................................................................... 23 10.1. Parental Content ...................................................................................................................................... 23 11. Club Welfare and Safeguarding ................................................................................................................... 24 11.1. British Cycling Requirements. ................................................................................................................ 25 11.2. Emergency Contact Details ..................................................................................................................... 26 11.3. CWO Role and Duties ............................................................................................................................. 26 11.4. Quick Guide to Safeguarding .................................................................................................................. 27 11.5. British Cycling Compliance .................................................................................................................... 28 11.6. Summary of Good Practice for Safeguarding and Protecting Children ................................................... 29 11.7. Main points concerning Poor Practice for Safeguarding and Protecting Children. ................................. 29 11.8. Photography ............................................................................................................................................ 29 12. Privacy Notice ............................................................................................................................................. 30 13. Appendix ..................................................................................................................................................... 32 2 | Page Introduction Beaconsfield Cycling Club is a Community Amateur Sports Club open to all cyclists regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. We welcome cyclists of all disciplines and abilities though we are primarily a social road cycling club. This handbook is the primary source of reference for members as to the purposes, management and operation of the Club. All members are required as a condition of Club membership to have read the handbook, be familiar with its contents, and abide by the rules and guidance
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