centre for democratic institutions Induction Program for Members of the 8th National Parliament of Papua New Guinea Tuesday 14th – Thursday 16th August 2007 Parliament House, Port Moresby Prepared by Hon. Kevin Rozzoli The Project The Centre for Democratic Institutions (CDI) responds to the needs of developing countries in the field of good governance and democratic institutions. Its geographic focus is the Asia-Pacific region. It conducts a series of activities within the region to address these goals This project involved facilitation and support services to the National Parliament of Papua New Guinea (PNG) in the conduct of an Induction Program for Members elected at the 2007 General Election, the writs for which were returned on 6th August. The PNG National Parliament has existed for over forty years; however, all elections have been marked by a large turnover of Members. This has led to considerable instability within incumbent governments and prevented the growth of a culture in which experienced Members may pass on their knowledge and experience to newer Members. Much of the reason for this lies in the lack of a strong party structure, a problem which has been addressed to some extent by the development of new electoral laws, including Limited Preferential Voting (LPV) in which electors cast votes for three candidates in order of preference. The aim is to encourage parties into coalition to form effective government and opposition. Despite these changes it was expected that the large turnover would continue at the 2007 election. The election turnover did fall from 80% in the previous election to 60%, but this is still very high. The PNG National Parliament conducted it first Induction Program in 2002 without any outside support. CDI were approached to provide assistance following successful Induction Programs in Fiji and Solomon Islands in which it participated. CDI accepted the invitation and I was contracted to assist in facilitating the Program. The Clerk of the Parliament, Mr Don Pandan, appointed Acting Deputy Clerk, Mr Simon Ila, as the principal officer in charge of the program. My experience and background is as a Member of the Legislative Assembly of New South Wales for thirty years and its Speaker for seven years. I am currently an Honorary Research Associate with University of Sydney’s Department of Politics and Government and an Honorary Research Fellow with Monash University’s Department of Management, Parliamentary Studies Unit. I am also National President, Australasian 1 Study of Parliament Group and the author of “Gavel to Gavel, An insider’s view of parliament”, published by UNSW Press in 2006 and numerous papers and articles on parliament and parliamentary processes. The First Phase On 6th June 2007 I travelled to PNG with Mr Quinton Clements, Deputy Director of CDI, to assess needs and plan the broad outline of the program. During this visit we met with a significant number of stakeholders to discuss their potential contribution. Stakeholders included senior parliamentary officers, members of the United Nations Development Programme (UNDP) Parliamentary Support Project, and relevant agencies. The latter included the Ombudsman Commission, Registrar of Political Parties, National Research Institute, Electoral Commissioner, Auditor-General and Transparency International. From these meetings I drew up a draft program which was submitted to further meetings of Parliamentary Service Division Heads and the UNDP Project team for comment, and if accepted to finalise details, including timeframes for presentation and the allocation of tasks and responsibilities. This included preparing scripts and materials which would then be forwarded to me for checking, confirming formal administrative details, issuing invitations, coordinating presenters, the production of a Parliamentary Handbook, a Parliamentary Services Manual, compiling other materials such as the Constitution, Parliamentary Standing Orders, organizing equipment, making security arrangements, attending to protocol and hospitality arrangements, briefing key participants and preparing a strategy for evaluation. We returned to Australia on 13th June. The Second Phase Based on the information collected during the preliminary visit I then completed a provisional program, aimed at addressing the areas that had emerged as critical to informing new Members of their roles, responsibilities and obligations. The draft program was accepted by the Acting Deputy Clerk and apart from some small changes in detail remained the basis of the program. Several themes were identified. Firstly, it became abundantly clear the stringent requirements of the PNG Constitution, Organic Laws and Leadership Code needed to be clearly articulated. Secondly, Members needed basic information and advice on parliamentary standing orders, practice and procedure. Thirdly, there was a compelling need to raise the status of the Parliamentary Service as a significant force in the conduct of the Parliament. Fourthly, there was a need to provide some advice on how Members should approach their electoral duties. The underpinning principles of the Program were: 1. The Parliament is a sovereign institution under the Constitution and therefore independent of Government. 2. The Parliamentary Service is apolitical. 3. An effective Parliament is fundamental to the good management and well-being of the country. 4. The parliamentary institution, while based on the Westminster system, must be capable of reflecting these principles while taking into account local custom and the aspirations of the people. 2 Recognising these principles the Program was designed to deliver the following goals: 1. Advise Members of their rights, responsibilities and obligations arising from their election to Parliament. 2. Educate Members on the constitutional and legal framework established under the Constitution, Organic Law and Leadership Code. 3. Give an introduction to relevant practice and procedure as set down in the Standing Orders and established conventions of parliamentary practice. 4. Explain relevant matters relating to the administration of the Parliament. 5. Stress the need for integrity, accountability and transparency when dealing with parliamentary issues, particularly those relating to the expenditure of public monies. 6. Advise on the management of their role as representatives for both their local and national constituencies. The Program Based on the above the Program was developed which included those features of the initial Induction which remained relevant while expanding it in the following ways. 1. The length of the program was extended from two days to three to allow the conduct of a mock Parliament session on the second day. 2. All sessions were themed so that earlier programs provided the foundation for later sessions. 3. Presentations on the Parliamentary Service were expanded to include the functions of the Parliamentary Counsel’s Office, Inter-Parliamentary Relations, Information Support, the Committee Secretariat, and Security. 4. Additional advisory sessions to assist members in understanding their role included presentations from Dr Thomas Webster of the National Research Institute on its role and capacity to provide research support for the Parliament, from Mr Bernard Narokobi, a former Member and former Leader of the Opposition on the role of the Opposition, the President of the Media Council, Mr Oseah Philemon, on the media’s role in reporting parliament, and a session on The Role of a Member, Managing Voter Expectations, presented by Dame Carol Kidu on the local experience and myself on the overseas experience. 5. Devoting the third day to accountability issues. This included some additional presenters, the Electoral Commission and the Auditor-General, to those involved in the 2002 Induction, the Ombudsman Commission and the Registrar of Political Parties. 6. The mock parliament took Members through all procedures that occur on a typical sitting day by explanation and role play. 7. To add stature to the proceedings the Governor-General was invited to deliver a keynote address and open proceedings. 8. Each day opened with prayers. 9. The Induction would be held in the Parliamentary Chamber. 10. Due to the expanded program presentations were carefully timed and the program adjusted appropriately. The Third Phase Because the return of the Writs was delayed by a week the decision was made to go to PNG a week earlier than originally intended. This meant we would be able to attend the 3 Parliamentary meeting called to elect the Speaker and Prime Minister held on Monday 13th August, the day before the Induction. Our first task was to establish a tight schedule for the completion of tasks. The Parliamentary Service willingly complied and their presentations were soon completed to the stage where rehearsals could be conducted and suggestions made on improvements to text and on delivery. Equipment was trialled and hard copy material compiled for distribution to participants. Over the next few days, together with Mr Clements, I met with all outside presenters to explain the direction and philosophy of the Program, check the length and content of presentations, ascertain their particular requirements, and settle the documentation they wanted distributed. The level of cooperation from this quarter was excellent. All presenters were enthusiastic, impressed with the Program and grateful for the opportunity to present. We also met with Dr Jacqui Babcock, Resident Coordinator of the UN System in