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To:- the Cabinet TO:- Council Councillor Kath Williams , Councillor Lin Hingley , Councillor Penny Allen , Councillor Meg Barrow , Councillor Len Bates B.E.M. , Councillor Frank Beardsmore , Councillor Chris Benton , Councillor Joyce Bolton , Councillor Barry Bond , Councillor Anthony Bourke , Councillor Mike Boyle , Councillor Gary Burnett , Councillor Nigel Caine , Councillor Jo Chapman , Councillor Bob Cope , Councillor Brian Cox , Councillor Mike Davies , Councillor Philip Davis , Councillor Brian Edwards M.B.E. , Councillor Matt Ewart , Councillor Warren Fisher , Councillor Isabel Ford , Councillor Rita Heseltine , Councillor Steve Hollis , Councillor Diane Holmes , Councillor Ve Jackson , Councillor Janet Johnson , Councillor Dan Kinsey , Councillor Michael Lawrence , Councillor Roger Lees J.P. , Councillor Dave Lockley , Councillor Terry Mason , Councillor Vincent Merrick , Councillor John Michell , Councillor Kath Perry M.B.E. , Councillor Ray Perry , Councillor Christine Raven , Councillor John Raven , Councillor Robert Reade , Councillor Ian Sadler , Councillor Robert Spencer , Councillor Christopher Steel , Councillor Wendy Sutton , Councillor Ken Upton , Councillor Bernard Williams , Councillor David Williams , Councillor Henry Williams , Councillor Reg Williams , Councillor Victoria Wilson Notice is hereby given that a meeting of South Staffordshire Council will be held as detailed below for the purpose of transacting the business set out below. Date: Tuesday, 25 February 2020 Time: 19:00 Venue: Council Chamber Council Offices, Wolverhampton Road, Codsall, South Staffordshire, WV8 1PX D. Heywood Chief Executive A G E N D A Part I – Public Session 1 Priority Business (if any) To dispose of any business required by statute or by the Council's Procedure Rules to be brought before the Council before any other business. 2 Minutes 5 - 8 To confirm the minutes of the meeting of the Council held on the 3 December 2019 3 Apologies To receive any apologies for non-attendance. Page 1 of 76 4 Declarations of Interest To receive any declarations of interest. 5 Questions pursuant to Council Procedure Rule 11.4 Note: A Councillor may ask the Chairman of the Council, a member of the Cabinet or the Chairman of any Committee, Sub-Committee or Panel a question on any matter in relation to which the Council has powers or duties or which affects the District of South Staffordshire provided that:- (a) they have given at least seven working days' notice in writing of the question to the Chief Executive; or (b) the question relates to urgent matters, they have the consent of the Cabinet Member to whom the question is to be put, and the content of the question is given to the Chief Executive by 11.00 a.m. on the day of the meeting. Every question shall be put and answered without discussion but the person to whom the question has been put may decline to answer. 6 Leader's Report February 2020 9 - 24 Report of the Leader of the Council 7 Audit and Risk Committee Update 25 - 26 Councillor John Michell - Chairman of the Audit and Risk Committee 8 Licensing and Regulatory Committee Update 27 - 28 Councillor Wendy Sutton - Chairman of the Licensing and Regulatory Committee 9 Overview and Scrutiny Committee Update 29 - 30 Councillor Dave Lockley - Chairman of the Overview and Scrutiny Committee 10 Planning Update Report 31 - 32 Councillor Terry Mason - Chairman of the Planning Committee 11 Standards and Resources Committee Update 33 - 34 Councillor Barry Bond - Chairman of the Standards and Resources Committee 12 Wellbeing Select Committee Update 35 - 36 Councillor Janet Johnson - Chairman of the Wellbeing Select Committee 13 The Council's Medium Term Financial Strategy and 2020/21 Budget 37 - 74 Report of the Corporate Director Resource (and S151 Officer) 14 Proposed Adoption of Staffordshire Act 1983 Provisions 75 - 76 Report of the Monitoring Officer 15 Appointment to Standards and Resources Committee To appoint one member to the Standards and Resources Committee and to elect a Vice- Chairman. 16 Amendment to Challenge Panel Membership To note the removal of Councillor D Williams from the Your Place Challenge Panel and to approve his appointment to the Your Council Challenge Panel. 17 Chairman's Announcements To receive any announcements which the Chairman wishes to bring to the attention of the members. Page 2 of 76 Note: Members, officers and the public are requested to stand at the conclusion of the meeting whilst the Chairman and Vice-Chairman leave the Council Chamber. RECORDING Please note that this meeting will be recorded. PUBLIC ACCESS TO AGENDA AND REPORTS Spare paper copies of committee agenda and reports are no longer available. Therefore should any member of the public wish to view the agenda or report(s) for this meeting, please go to www.sstaffs.gov.uk/council-democracy. A paper copy is available for inspection at the Council Offices, Wolverhampton Road, Codsall, South Staffordshire WV8 1PX. Page 3 of 76 Page 4 of 76 11 December 2019 Minutes of the meeting of the Council South Staffordshire Council held in the Council Chamber Council Offices, Wolverhampton Road, Codsall, South Staffordshire, WV8 1PX on Tuesday, 03 December 2019 at 19:00 Present:- Councillor Penny Allen, Councillor Meg Barrow, Councillor Len Bates, Councillor Frank Beardsmore, Councillor Chris Benton, Councillor Joyce Bolton, Councillor Barry Bond, Councillor Anthony Bourke, Councillor Mike Boyle, Councillor Gary Burnett, Councillor Nigel Caine, Councillor Jo Chapman, Councillor Bob Cope, Councillor Brian Cox, Councillor Philip Davis, Councillor Brian Edwards, Councillor Matt Ewart, Councillor Rita Heseltine, Councillor Lin Hingley, Councillor Steve Hollis, Councillor Diane Holmes, Councillor Ve Jackson, Councillor Janet Johnson, Councillor Dan Kinsey, Councillor Roger Lees, Councillor Dave Lockley, Councillor Terry Mason, Councillor Vincent Merrick, Councillor John Michell, Councillor Kath Perry, Councillor Ray Perry, Councillor Christine Raven, Councillor John Raven, Councillor Robert Reade, Councillor Ian Sadler, Councillor Robert Spencer, Councillor Wendy Sutton, Councillor Ken Upton, Councillor Henry Williams, Councillor Kath Williams, Councillor Reg Williams, Councillor Victoria Wilson 40 PRIORITY BUSINESS (IF ANY) There was no priority business 41 MINUTES RESOLVED: that the Minutes of the meeting of the Council held on the 10 September 2019 be approved and signed by the Chairman 42 APOLOGIES Apologies for non-attendance were submitted on behalf of Councillors M Davies, I Ford, M Lawrence, B Williams and D Williams 43 DECLARATIONS OF INTEREST There were no declarations of interest 44 QUESTIONS PURSUANT TO COUNCIL PROCEDURE RULE 11.4 There were no questions pursuant to Council Procedure Rule 11.4 45 LEADER'S REPORT - DECEMBER 2019 Members received and noted the report of the Leader of the Council 46 ASSET SCRUTINY PANEL UPDATE RESOLVED: that Council note the content of the Asset Scrutiny Panel Update Page 5 of 76 11 December 2019 47 AUDIT AND RISK COMMITTEE UPDATE RESOLVED: that Council note the content of the Audit and Risk Committee Update 48 LICENSING AND REGULATORY COMMITTEE UPDATE RESOLVED: that Council note the content of the Licensing and Regulatory Committee Update 49 OVERVIEW AND SCRUTINY COMMITTEE UPDATE RESOLVED: that Council note the content of the Overview and Scrutiny Committee Update 50 PLANNING COMMITTEE UPDATE RESOLVED: that Council note the content of the Planning Committee Update 51 STANDARDS AND RESOURCES COMMITTEE UPDATE RESOLVED: that Council note the content of the Standards and Resources Committee Update 52 2018/2019 ANNUAL AUDIT LETTER Council received the 2018/19 Annual Audit Letter RESOLVED: that members note and support the content of the 2018/19 Annual Audit at Appendix A 53 PROPOSALS TO UPDATE THE CODE OF CONDUCT Council received the report detailing the proposed update to the Code of Conduct RESOLVED: that Council adopt the revised Code of Conduct encompassing the changes identified (as at Appendix 1) 54 AMENDMENTS TO THE CONSTITUTION AND APPOINTMENT OF MONITORING OFFICER The Council received the revised joint report of the Chief Executive and Corporate Director Governance RESOLVED: that: 2.1 the revisions to the Constitution set out at paragraph 4, and at appendix 1 be approved and come into force as set out at the relevant points and that the power to make the necessary amendments, as set out in paragraph 4, to the Constitution and the Pay Policy Statement for 2019/2020 be delegated to the Corporate Director Governance Page 6 of 76 11 December 2019 2.2 Lorraine Fowkes be appointed as the Council’s Director Legal and Governance (and Monitoring Officer) with effect from 7.2.2020 for a period of 6 months 2.3 That Members approve a revision to the Members’ Allowances Scheme in Part 6 of the Council’s Constitution to provide for a Special Responsibility Allowance for the Assistant Cabinet Member post of £3,000 following the recommendation of the Independent Remuneration Panel. 55 APPOINTMENT OF MEMBERS TO THE ASSET SCRUTINY PANEL RESOLVED: that Councillor P Davies and Councillor W Sutton be appointed as members to the Asset Scrutiny Panel 56 AMENDMENT TO CHALLENGE PANEL MEMBERSHIP RESOLVED: that Council approve the appointment of Councillor L Bates B.E.M to the Your Community Challenge Panel in place of Councillor B Cox and the appointment of Councillor B Cox to the Your Council Challenge Panel in place of Councillor L Bates B.E.M. and note the appointment of Councillor R Heseltine to the position of Assistant Cabinet Member. 57 APPROVAL
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