Board Meeting – Public Session
Thursday, October 28, 2010 Board Room – 8:00 p.m.
Pages
1. Roll Call
2. Approval of Agenda
3. Report from the Board Meeting – Private Session, October 28, 2010
4. Student Trustee Report – Maria Bun
5. APPLAUSE! 1-4
6. Ontario Public School Boards’ Association Report
7. Special Announcements
8. Approval of Minutes of the September 27, 2010 5-13 Board Meeting
9. Routine (*) & Non-Routine Presentation of Minutes and Reports of Board Committees:
(a) Board Standing Committee Minutes 14-21 Monday, October 4, 2010 (*)
(b) Special Education Advisory Committee Minutes 22-29 Thursday, October 7, 2010 (*)
(c) Chair’s Committee Minutes 30-38 Monday, October 18, 2010 (*)
(d) Proposed Development Application 39-42 ZA 07 118026/SU 06 135184/ OP 09 1092285, Town of Markham (*)
(e) Proposed Plan of Subdivision 19TM-10003, 43-48 Town of Markham (*)
(f) Proposed Amendments to the York Region 49-53 Official Plan (*)
(g) Official Plan Review, 2010, Town of Aurora (*) 54-60
(h) Aurora Promenade Secondary Plan, Town of 61-63 Aurora (*)
(i) 2C Secondary Plan Area, Town of Aurora (*) 64-70
(j) Official Plan Review, Town of Richmond Hill (*) 71-83
(k) Proposed Development Application D01-10003/ 84-87 D02-10011, Town of Richmond Hill (*)
(l) Proposed Development Application D01-10005/ 88-91 D02-10017, Town of Richmond Hill (*)
(m) Sutton/Jackson’s Point Secondary Plan, Town of 92-97 Georgina (*)
(n) Portion of Keswick Public School: Surplus Lands, 98-100 Town of Georgina (*)
(o) Ministry of Education: Request for Updated 101-105 Capital Priorities (*)
(p) Bill Crothers Secondary School: Cost Sharing 106-108 Agreement Regarding Site Services (*)
10. Enrolment and Staffing: Early Learning – Kindergarten, 109-117 Primary Class Size and Secondary Schools Report
11. Information and Inquiries
12. Meetings and Events (*) 118
13. Adjournment
October 2010 Applause!
The Toronto Star Teacher Award
The Toronto Star Teacher Award, in its second year, recognizes one Ontario teacher for exceptional service to students. More than 80 nominations were submitted by students, parents and colleagues from across the province. The winners and honourable mentions were selected by representatives from the Star, the Ontario Teachers’ Federation and the Ontario Institute for Studies in Education.
Bernadette Taylor-Dohla
The Toronto Star Teacher of the Year for 2010 is Bernadette Taylor-Dohla of Baythorn Public School in Thornhill.
She was nominated by twin students Paige and Brady Madsen for being “the best teacher who ever will exist.”
Bernadette, who once sang musicals on the Shaw Festival stage, now uses her acting skills to captivate Grade 7 students in the arts program at Baythorn Public School. She teaches drama and also uses her unique talents to weave drama into every subject from history to math.
She teaches math students MC Hammer's “Can't Touch This!” to remind them not to touch denominators when adding fractions.
We are also thrilled to announce that of the 80 nomination, seven other YRDSB teachers were also recognized with nominations: o Shirley Dalrymple, Thornhill Secondary School o Katrine Doganglu, Richmond Hill High School o Dan Grant, Bayview Hill Elementary School o Jay Major, Northern Lights Public School o Elizabeth St. Jean, Boxwood Public School o Mark Warling, Roselawn Public School o Natalie Zuchlinski, Kettle Lakes Public School
Congratulations to our Toronto Star Teacher of the Year, Bernadette, and all our teachers who were nominated for this prestigious award.
Antiracism & Ethnocultural Equity Education Awards: 2009-2010
The Race Relations Advisory Committee has developed the Antiracism and Ethnocultural Equity Education Awards, which recognize schools and other Board locations whose practices have:
• Assisted with the implementation of the Antiracism and Ethnocultural Equity Policy #260. • Supported student learning. • Involved as many partners of the school community as possible.
October 2010 Applause!
The 2009-10 school yeare marked the 15th anniversary of this award. This year’s recipients are:
Middlefield Collegiate Institute
The Community Outreach Team (COT) at Middlefield Collegiate Institute has been hosting a cultural Exchange Event called Mélange for the past four years. Mélange is a cultural exchange between two very culturally different and diverse schools. The concept of Mélange was sparked by an idea shared at a Character Education Conference in 2006. Through Mélange, students and staff promote the YRDSB Character Traits as well as antiracism and ethnocultural equity via a fun-filled day that incorporates informational workshops and hands-on activities.
Mélange promotes positive and respectful relations between members of different school communities. The underlying message from this initiative is that although we are different, we have many similarities and should not hide behind stereotypes but we should make an effort to meet people different from ourselves.
The success and popularity of Mélange gave birth to Global Fusion, an event at Middlefield C.I. for grades 9 and 10 students, (patterned on Mélange) which is intended to foster an environment of understanding and appreciation of diversity through education.
Congratulations Middlefield C.I. for taking on this initiative and providing the opportunity for students and staff to understand different cultures!
Wilclay Public School
Over the years, Wilclay Public School has demonstrated leadership in the area of Antiracist Education by participating in a number of related activities and events. This school year has been no exception.
In December 2009, the school hosted a Multicultural Fair showcasing the many cultural traditions of the school community. This event provided a unique opportunity for parents and staff to work together and celebrate the diversity of the Wilclay community.
The school also put together various other activities to celebrate the Lunar New Year, African Heritage Month, March 21 (The International Day for the Elimination of Racial Discrimination), Fundraising for Haiti, as well as hosted their 3rd Community Roundtable event to address the needs of their multilingual parent community. The school will also be hosting an Asian and South Asian Heritage day on June 22 in honour of Asian/South Asian Heritage Month, providing the opportunity for students and staff to participate in many activities to help develop an understanding of different cultures of South East Asia.
Keep it up Wilclay!
Richmond Rose Public School
With students from over 40 birth countries, Richmond Rose Public School serves a very diverse community where the majority of students come from families where more than one language is spoken. To support and celebrate the various cultures, the school’s Diversity Committee has October 2010 Applause!
initiated a variety of activities and events over the years. As such, students see themselves represented through the activities, displays, resources and events in the school.
Some of the activities include; announcements highlighting Significant Faith Days and artistic displays of the same; Lunar New Year’s Parade, multicultural winter celebrations and new this year, Abilities Awareness Day, which has made an impact on students from the school’s two community classes. Students and staff also participated in a Holiday Sing-Along before the winter break to celebrate the diverse holidays that take place around December and early January.
Well Done Richmond Rose!
Maple Creek Public School
This year Maple Creek Public School hosted three exciting projects which contributed to Antiracism and Ethnocultural Equity Education.
Grade 8 students participated in a “Trade Summit” which provided them with the opportunity to learn about the valuable resources of different countries and the importance of international connections for Canada’s well-being and influence in the world.
The Heritage Night event provided students, staff, and the school community the opportunity to learn more about and celebrate the various cultures that make up the Maple Creek community.
The Maple Creek Olympics engaged all the students and staff at the school. Participants were organized in teams and participated in the “Opening Ceremony” dressed in costumes that represented their countries, providing the opportunity for students to learn about different countries.
Thank You Maple Creek!
Armitage Village Public School
Armitage Village Public School has initiated and participated in a variety of multicultural activities to support and promote diversity within the school and the school community over the past year.
During Black History Month, classes were introduced to stories of slavery and students from all grades were involved in creating a quilt, depicting the route to freedom by African Americans.
Amongst other activities, there was a Chinese Dragon Dance in honour of the Lunar New Year and a showcase of artwork related to Chinese culture. Students also had the opportunity to listen to motivational speaker Errol Lee, and participated in the assembly as well as learning about the history of the Steel Pan from Earle La Pierre, a renowned steel pannist. The school also promoted in-class discussion about the Civil Rights Movement and about perception vs. reality, concluding with the realization that we live in a very diverse community.
Additionally, the school has a “Community Voice” parent group program, a welcoming program for newcomer families, whereby parents volunteer to provide the necessary information about the school (to other parents) in different languages as needed. The school is also in the process of October 2010 Applause!
putting together a team of Student Ambassadors to help students from other countries make a successful transition into the school.
Good Work Armitage Village!
John McCrae Public School
John McCrae Public School established a Student Diversity Team to ensure that voices and concerns around issues of diversity, antiracism and equity are being heard and addressed within the school. The Team works to ensure that cultural celebrations, faith days and equity issues are recognized and addressed in the schools via a variety of ways including announcements, posters, display boards, etc.
The students also put together a Dragon Dance to celebrate the Lunar New Year, organized popcorn and movie sessions, and highlighted achievements by people of African Heritage. The school also hosted an Asian/South Asian Heritage Fair to bring awareness of these cultures.
The Student Diversity Team has also helped to develop and promote a school culture which promotes togetherness and motivates other students to become more involved in equity and inclusive activities.
John McCrae’s parent council has recently proposed the idea of a Multicultural Fair event that will promote parent engagement, community building as well as fundraising. This event, with the assistance of the Student Diversity Team, took place in June 2010.
Keep up the Good Work!
YRDSB Peace Tree Committee
The YRDSB Peace Tree Committee continues their work with schools, parents and the community to inspire students, staff, parents and community members to develop compassion and implement “peace initiatives” in York Region schools. The Peace Tree initiative embodies the mission of YRDSB, weaving together some of YRDSB initiatives and commitments and making the message tangible and within reach for all.
In 2006, the Peace Tree Committee was formed in YRDSB and the Peace Tree Initiative was implemented in some of the West area schools, including more schools in 2007. In 2008, East area schools joined schools from the West, including thirty eight parents who participated as Parent Peace Tree Ambassadors.
In October 2009, the Committee hosted its’ fourth annual Peace Tree Conference (“On Our Journey for Peace”), with about 37 schools participating from the West, East and Central areas and about 300 Grades 3 and 4 Student Peace Ambassadors.
Keep up the Good Work and Keep Growing!
ROUTINE
YORK REGION DISTRICT SCHOOL BOARD BOARD MEETING MINUTES - PUBLIC SESSION SEPTEMBER 27, 2010
The Board Meeting - Public Session of the York Region District School Board was held in the Board Room of the Education Centre, Aurora at 8:05 p.m. on Monday, September 27, 2010 with Chair D. Giangrande presiding and the following members present; Trustees L. Carruthers (via audio conference), B. Crothers, A. DeBartolo, N. Elgie, S. Geller, G. Kerr, P. Luchowski, E. Richardson, and M. Van Beek
Regrets: Trustee J. Hertz
Also in attendance: Student Trustees M. Bun and L. Shelson
APPROVAL OF AGENDA
(*)1. Moved by E. Richardson, seconded by M. Van Beek:
That the agenda be approved as written.
- Carried -
RISE AND REPORT – SEPTEMBER 27, 2010 BOARD MEETING – PRIVATE SESSION
(*)2. Moved by A. DeBartolo, seconded by P. Luchowski:
1) That the York Region District School Board approve the recommendations in the Human Resource Services staff report.
2) That the York Region District School Board receive the Student Discipline and Suspension reports for information.
- Carried -
STUDENT TRUSTEE REPORTS
At this time, Student Trustee L. Shelson made the following remarks.
“Madame Chair, Mr. Director, Trustees, Staff, Ladies and Gentlemen.
The first month of school is coming to an end and students are finally getting back into the swing of things. For some it was a little harder this year as there were quite a few mistakes in their schedules, but hopefully as a Board we will be able to fix this for the future. Coming from personal knowledge it is much harder to succeed in a course when you are starting two weeks behind everyone else.
BOARD MEETING MINUTES - PUBLIC SESSION PAGE 2 SEPTEMBER 27, 2010
On a more positive note, the York Region Presidents’ Council held its first meeting on Wednesday, September 15th. At the first meeting we had a total of 19 schools represented and hopefully as the year progresses we will be able to hold a meeting with all 31 secondary schools. We would also like to extend an invitation to all Board staff and trustees to speak at a meeting. One of Maria and my goals for this year is to increase the Student Voice within the Board and we feel that the York Region Presidents’ Council (YRPC) is a great channel for doing this. If you are interested in speaking or holding a forum at an upcoming meeting, please feel free to speak to Maria or myself.
The Ontario Student Trustees’ Association (OSTA) has also been busy. OSTA has recently partnered with Student Vote and Scholarships Canada to hold a province-wide referendum. The goal of the referendum is to gather direct student input on important issues in education. This is very exciting news and will hopefully aid in the mandate of increasing student voice across the province.
Another goal of ours is to begin writing a Student Council Policy. Student Councils are a great way to voice student issues and concerns and a policy will ensure that student voices are heard across the board. Hopefully we will be able to get the ball rolling on the policy this year.
Thank you.”
Board Chair D. Giangrande thanked Student Trustee Shelson for his remarks.
Note: Trustee L. Carruthers entered the meeting via audio conference at 8:10 p.m.
ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION
Trustee E. Richardson provided details about presentations made at the recent Ontario Public School Boards’ Association Board of Directors meeting and stated that copies of the presentations are accessible to trustees if interested. In addition, Trustee Luchowski indicated that additional information was available in the trustee lounge.
APPLAUSE
Director Thurston introduced Christina Choo-Hum, who will be taking over the role of Communications Officer, Public Affairs and Communications Services for a one-year term.
Director of Education K. Thurston made the following remarks.
“Due to some logistical issues, we do not have the certificates on hand to present tonight. We will be getting the certificates to our honourees through the mail as soon as possible.
BOARD MEETING MINUTES - PUBLIC SESSION PAGE 3 SEPTEMBER 27, 2010
Toronto Star Award
Would Ilan Tzitrin, Caroline Mei, Audrey Yong, Paula Borges and Isabel Schnapp please come forward.
The Eye of the Tiger, Thornhill Secondary School students’ newspaper, received two Toronto Star Awards on May 27, 2010.
Recognized for their contributions to student journalism were Ilan Tzitrin, who received first place in the category of Critical Writing, and the Thornhill Secondary School Eye of the Tiger Staff who received second place in the Best Newspaper (Volunteer) category.
These awards were presented at a ceremony at the Toronto Star Plant. Congratulations Thornhill Secondary School!
Teachers of the Year
The Teachers of the Year for 2010 are Marguerite Gervan of Redstone Public School and Michael Halfin of Huron Heights Secondary School.
Marguerite Gervan
Would Marguerite Gervan please come forward.
Although Marguerite Gervan has only been teaching for six and a half years, she has been impacting the lives of students for seventeen years. Marguerite was an educational assistant for students with special needs for ten years prior to going back to university, completing a Bachelor of Arts and a Bachelor of Education, and beginning her “formal” career as a teacher.
Marguerite embraces differentiated instruction and assessment to meet the needs of each student. Marguerite understands that in the classroom one size does not fit all and has programs for small groups and individual students, ensuring students are challenged and their instruction and assessment incorporates both individual learning styles and interests. She teaches the whole child and cares deeply about students’ family situations and everything that affects their lives.
In 2006, Redstone Public School Council asked students to participate in the ‘Pupils’ Choice Award.’ Marguerite won that contest hands down. Her students’ comments were “Ms. Gervan is very kind and funny. I feel safe because our classroom is a No Bully Zone.” “Ms. Gervan always listens to me and she reads us stories in the dark using flashlights.” “In the winter, Ms. Gervan makes us hot chocolate when we are cold.”
BOARD MEETING MINUTES - PUBLIC SESSION PAGE 4 SEPTEMBER 27, 2010
Marguerite organized an environment club, a chess club, a debating team, reading clubs, homework clubs and so much more. She has hosted many teacher candidates from Ontario Institute of Studies in Education/University of Toronto and from York University. She has coached and mentored many teachers, has been a lead teacher for three of her five years, and was co-chair of Redstone’s Character Committee.
This year, Marguerite started a new teaching assignment at Bond Lake Public School in Richmond Hill. Former Redstone Principal Myrna Beck summarized her nomination of Marguerite this way: “Marguerite Gervan is the most loyal, sensitive, creative and dedicated teacher I have had the privilege of working with. She is truly deserving of The Teacher of the Year award.”
Myrna Beck was unable to be here tonight but Marguerite’s new Principal Kim Smith and David Clegg, President, Elementary Teachers Federation York Region, are here tonight to celebrate Marguerite’s accomplishment. Please join me in congratulating Marguerite on this exceptional achievement.
Michael Halfin
Michael Halfin is an exemplary educator who brings a passion for arts education to his students each and every day. Michael developed a positive rapport with each of his students, combining a firm approach with genuine care for their overall well being.
One of Michael’s strengths is his ability to recognize and address students’ specific learning needs while setting the expectation for a high level of academic and performance excellence. Acting effectively as a facilitator, Michael creates an inviting and caring atmosphere in his dramatic arts classes, which thoroughly engages the students into the lessons and activities. Michael translates the range of curricular expectations into highly meaningful and relevant teaching and learning opportunities for his students. Michael encourages and empowers students to reach beyond the standard and achieve their personal goals.
Michael demonstrates tremendous leadership skills in working with staff in his department. He facilitates the sharing of innovative ideas and fosters a collegial working atmosphere to support the ongoing improvement of teaching.
As Subject Head of Dance and Drama, Michael is a champion for the arts in all disciplines. His tireless work as coordinator of the Arts Huron Program has been instrumental in helping the program gain Board recognized status and grow as a formalized arts program in the York Region District School Board. Michael Halfin is indeed deserving of the 2010 Teacher of the Year award.
Unfortunately, Michael cannot join us tonight, but he asked that Huron Heights Secondary School Principal Tod Dungey accept this recognition on his behalf.
Tod, please pass along our congratulations to Michael.” BOARD MEETING MINUTES - PUBLIC SESSION PAGE 5 SEPTEMBER 27, 2010
Director Thurston and Chair Giangrande congratulated all winners and thanked them for their contributions.
Note: Trustee B. Crothers entered the meeting at 8:20 p.m.
APPROVAL OF MINUTES
(*)3. Moved by A. DeBartolo, seconded by S. Geller:
That the minutes of the August 26, 2010 Board Meeting be approved as written.
- Carried -
WELCOME TO SPECIAL GUESTS
Trustee M. Van Beek welcomed special guests Ronald Snaterse and Anton Deley from ‘t Atrium Secondary School located in Amersfoort in The Netherlands. ‘t Atrium offers a bilingual pre-university program in which enrolled students are involved in an international exchange during their fourth year.
For the past few years, the York Region District School Board has participated in this exchange and as part of this year’s preparation, Mr. Snaterse and Mr. Deley have travelled here to participate in planning meetings.
Trustee Van Beek made the following remarks.
“This is such a wonderful exchange program. It gives York Region students the opportunity to meet people from other countries and engage in a project that helps them learn about common issues. We are very proud to be the only Canadian school district selected to be part of this international exchange. This year, we expect to have approximately 40 students participate.”
ROUTINE RECOMMENDATIONS
(*)4. Moved by M. Van Beek, seconded by P. Luchowski:
That the Board adopt the following routine recommendations (*) in accordance with Board procedure.
SPECIAL EDUCATION ADVISORY COMMITTEE MINUTES, SEPTEMBER 16, 2010
1) Approval of Agenda
That the agenda be approved as written.
BOARD MEETING MINUTES - PUBLIC SESSION PAGE 6 SEPTEMBER 27, 2010
2) Receipt of Minutes
That the minutes of the June 3, 2010 Special Education Advisory Committee be received for information.
3) Safe and Supportive Schools: Bill 157 Presentation
That the Special Education Advisory Committee receive the Safe and Supportive Schools: Bill 157 presentation for information.
4) Special Education Report
That the Special Education Advisory Committee receive the Special Education Report for information.
5) Student Services Report
That the Special Education Advisory Committee receive the Student Services Report for information.
6) Report from the Board
That the Special Education Advisory Committee receive the Report from the Board for information.
CHAIR’S COMMITTEE MINUTES, SEPTEMBER 20, 2010
1) That the York Region District School Board receive the staff report Construction Projects Review.
2) That the York Region District School Board partner with the York Catholic District School Board to select three individuals to the Joint Board Election Compliance Audit Committee for the period December 1, 2010 to November 30, 2014.
3) That the York Region District School Board approve the terms of reference for the Joint Board Election Compliance Audit Committee as outlined in Appendix B of the report.
4) That the Senior Manager, Board and Trustee Services, the Superintendent of Business Services and representatives of the York Catholic District School Board be authorized to select members of the Joint Board Election Audit Compliance Committee.
BOARD MEETING MINUTES - PUBLIC SESSION PAGE 7 SEPTEMBER 27, 2010
5) That the names of members of the Joint Board Election Compliance Audit Committee be reported to the Board for approval at the earliest opportunity.
6) That the head of the institution be authorized to delegate the powers and duties of the head of the institution under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) to the Director of Education.
7) That the Director of Education further assign certain powers and duties to to the Assistant Manager, Records Management, MFIPPA.
- Carried -
NON-ROUTINE RECOMMENDATIONS #2-3, CHAIR’S COMMITTEE MINUTES, SEPTEMBER 20, 2010
(*)5. Moved by L. Carruthers, seconded by N. Elgie:
1) That the York Region District School Board change the timing of the annual appointment of trustees to Ontario Public School Boards’ Association positions to the December Board Meeting (previously July or August annually), effective immediately.
2) That Trustee E. Richardson continue to serve as Board of Directors representative (Trustee P. Luchowski as alternate) until the December 16, 2010 Board Meeting. (Note: a Voting Delegate is not required at this time).
- Carried -
EARLY LEARNING PROGRAM VERBAL UPDATE
Director of Education K. Thurston asked Coordinating Superintendent D. Belchetz to provide trustees with an update on the areas of staffing and enrollment, the selection of year three schools, and training. D. Belchetz advised trustees of total enrollment figures, a break-down of class size averages, as well as stating that the Board is striving to stay below the Ministry of Education maximum class size of 30 students. In addition, information was provided as to the criteria being used by a planning team to determine the tentative list of year three schools. Child Care programs, new schools, performance-plus schools and geographical distribution are factors being considered to develop the list of recommended schools. D. Belchetz also spoke about the Board’s encouragement of a strong relationship and collaborative partnership between teachers and Early Childhood Educators and that joint workshops and other learning opportunities are being provided. Manager, Community and Children’s Services G. Whitehead was thanked for her leadership in the Early Learning Program area. BOARD MEETING MINUTES - PUBLIC SESSION PAGE 8 SEPTEMBER 27, 2010
Chair Giangrande expressed appreciation to the Early Learning Program staff.
(*)6. Moved by N. Elgie, seconded by E. Richardson:
That The York Region District School Board receive the Early Learning Program Verbal Update for information.
- Carried -
TRUSTEES’ MULTI-YEAR PLAN
Director Thurston and Senior Manager, Board and Trustee Services L. Barnes presented the Trustees’ Multi-Year Plan.
Bill 177, the Student Achievement and School Board Governance Act, requires boards to set a multi-year plan and review it annually with Directors of Education to ensure that governing bodies and senior staff are working together on major goals. The Multi-Year Plan was designed to be aligned with the Board Plan for Continuous Improvement and trustees approved the plan framework and survey tool.
L. Barnes recognized the work done by Manager, Research Services C. Turner and her staff, as well as Superintendents K. Friedman, D. Hawkins and Elementary Principal, Leadership Development K. Witherow. The goals for trustees, community members, and the Director mirror each other and provide a clear vision for the future of learning in York Region schools, ensure that system initiatives are aligned and connected, and establish a framework for further dialogue and annual reviews.
K. Thurston thanked L. Barnes for her coordination and work during this process, and the trustees for their involvement and work to date.
It was clarified that trustees are responsible for acquiring an annual report from the Director, as well as to monitor his achievement of those goals.
Vice Chair A. DeBartolo thanked staff and trustees for their involvement in the preparation of the Multi-Year Plan.
(*)7. Moved by G. Kerr, seconded by M. Van Beek:
That The York Region District School Board approve the Trustees’ Multi-Year Plan as presented.
- Carried -
BOARD MEETING MINUTES - PUBLIC SESSION PAGE 9 SEPTEMBER 27, 2010
ADJOURNMENT
(*)8. Moved by L. Carruthers, seconded by E. Richardson:
That the Board Meeting be adjourned at 8:51 p.m.
- Carried -
Chair of the Board Director of Education and Secretary-Treasurer ROUTINE
YORK REGION DISTRICT SCHOOL BOARD BOARD STANDING COMMITTEE MEETING - PUBLIC SESSION October 4, 2010
The public session of the Board Standing Committee Meeting of Monday, October 4, 2010, commenced at 7:04 p.m. in the Board Room with Chair A. DeBartolo presiding and the following trustees present; N. Elgie, D. Giangrande, J. Hertz, G. Kerr, P. Luchowski, E. Richardson (via audio conference) and M. Van Beek.
Also present: Student Trustees M. Bun and L. Shelson
Regrets: Trustees L. Carruthers and S. Geller
Absent: Trustee B. Crothers
APPROVAL OF AGENDA
(*)1. Moved by G. Kerr, seconded by M. Van Beek:
That the agenda be approved as written
- Carried -
REPORT OF THE 2009-2010 PROVINCIAL ASSESSMENTS AND ONTARIO SECONDARY SCHOOL LITERACY TEST
Director of Education K. Thurston announced the timing of the provincial assessment presentation is appropriate considering October 5, 2010 is World Teacher Day.
Note: Trustee Richardson entered the meeting via audio conference at 7:05 p.m.
Coordinating Superintendent of Education D. Belchetz introduced the annual report to trustees explaining the data signals growth and continued progress within the York Region District School Board. She introduced Superintendent of Curriculum and Instructional Services B. Planche and Manager, Assessment and Evaluation D. Lindsey to provide highlights of the report and Discovery Public School Principal A. Faraone to give a school perspective.
Manager, Assessment and Evaluation D. Lindsey thanked the Board for the opportunity to present the results of the 2009-2010 Education, Quality & Accountability Office (EQAO) assessment. She acknowledged three significant observations in the results.
- York Region District School Board students continue to outperform Ontario students in all assessed areas. - Student achievement has improved in most areas since last year and indicates an increasing trend during the past six years. BOARD STANDING COMMITTEE MEETING MINUTES PAGE 2 October 4, 2010
- Achievement gaps for male and female students, English Language Learners (ELL) and students with special needs are decreasing in many areas.
The participation rate for grade three students in reading, writing and mathematics is 96 per cent which is the highest rate since the inception of the provincial assessments. The number of ELL students has more than doubled in the past five years and ten per cent of all students were identified with an Identification, Placement and Review Committee (IPRC) and had an Individual Education Plan (IEP). Gifted students were not included in the results.
Note: Trustee N. Elgie entered the meeting at 7:10 p.m.
York Region grade three students continue to achieve higher scores than Ontario students in reading, writing, and mathematics. The a summary of results for the grade three students achieving at or above the provincial standard of level three and four are as follows.
- Eighty per cent of students reached at or above the provincial standard in writing, and 81 per cent of pupils achieved the mathematics standard. - The achievement gap between all sub groups in writing is decreasing relative to the achievement of all students. - The number of students with special needs performing at or above the provincial standard is 35 per cent in reading, 54 per cent in writing and 46 per cent in mathematics. - Ninety-one per cent of French Immersion students achieved levels three and four compared to 80 per cent in Ontario. - Seven per cent more schools reached the provincial target in writing and mathematics since last year. - The greatest overall improvement is seen in writing where 64 per cent of schools reached the provincial standard compared to 34 per cent in 2005. Reading results have remained stable since 2006 and continues to be a Board focus for student achievement.
The participation rate for the grade six assessments in reading, writing and mathematics is 97 per cent which is the highest rate since the inception of the provincial assessments. ELL students accounted for 17 per cent of the grade six population and 15 per cent of students had special needs. York Region grade six students continue to outperform Ontario students in reading, writing, and mathematics. A summary of the results for the junior division students achieving at or above the provincial standards of level three and four are as follows.
- In 2010, 70 per cent achieved at or above the provincial level in reading. - Eighty per cent of students reached at or above the provincial standard in writing. - The gap between males and females achieving at or above the provincial standard in writing remains relatively large with males at 73 per cent and females at 87 per cent. The Board will concentrate on this area as a future focus. BOARD STANDING COMMITTEE MEETING MINUTES PAGE 3 October 4, 2010
- Seventy-three per cent of students achieved at or above the provincial standard in the mathematics component. The results remain stable with little fluctuation during the last six years and therefore will also be an area of focus for the Board. - The overall trend indicates improvement in reading and writing for all students achieving the provincial standard. The results in mathematics are consistent with the Board’s achievement results.
The summary of the overall results for grade nine applied and academic mathematics are as follows.
- The 2010 participation rates for students in grade nine applied mathematics is 97 per cent and 100 per cent in academic math with exemptions no longer permitted. - The results in grade nine applied mathematics has remained relatively stable with 44 per cent of students reaching the provincial standard. York Region students continue to perform better than Ontario students. Ms. Lindsey stated this area is a focus for the Board. - Forty-six per cent of York Region District School Board students enrolled in grade nine applied mathematics have special needs compared to 32 per cent of students in Ontario. Eleven per cent of the ELL population is taking applied mathematics. - York Region students continue to perform at higher levels than Ontario students with the achievement gap widening throughout the years. Ninety per cent of York Region students achieved the standard in academic math. - All sub-groups have shown improvement in grade nine academic mathematics.
The Ontario Secondary School Literacy Test (OSSLT) participation rate for first-time eligible students is 96 per cent, ten per cent for ELL pupils and 15 per cent for students with special needs. The success rate for students who completed the OSSLT was 89 per cent. York Region students continue to achieve a higher success rate on the OSSLT compared to Ontario counterparts. The gender gap in achievement has decreased. Seventy-four per cent of ELL and 63 per cent of students with special needs were successful on the OSSLT. The participation rate is 51 per cent for previously eligible students which includes all students who have been unsuccessful during a previous OSSLT or were absent or deferred. Thirty-seven per cent of ELL pupils and 25 per cent of students with special needs also participated. Fifty-seven per cent of previously eligible students were successful compared to 51 per cent of students in Ontario. Students unsuccessful on the OSSLT can re-write the test or enroll in the alternative Ontario Secondary School Literacy Course (OSSLC).
Manager, Assessment and Evaluation D. Lindsey concluded by saying the results show York Region students continue to outperform their Ontario counterparts and the noticeable difference this year is the decrease in the achievement gap for ELL pupils, students with special needs and between genders.
Superintendent of Curriculum and Instructional Services B. Planche introduced Discovery Public School Principal A. Faraone to share a school’s perspective on the BOARD STANDING COMMITTEE MEETING MINUTES PAGE 4 October 4, 2010
provincial assessment and their specific success story. Principal Faraone distributed information to trustees regarding the school’s successful practices and achievements. She provided a brief overview of the school location and student population. Principal Faraone noted the high level of commitment from teachers and students at this community-based school which have enabled students to overcome various obstacles, become engaged and succeed in learning.
Manager, Assessment and Evaluation D. Lindsey confirmed for trustees the results for gifted students are not included in the data.
Ms. Lindsey explained to trustees there are many combinations and ways of reorganizing and classifying data. The research results are used in a variety of ways by the Board and its planning process. Superintendent of Curriculum and Instructional Services B. Planche noted there are alternative ways of obtaining assessment information aside from the EQAO test. Trustees can obtain more information on this process by participating on the Assessment and Evaluation Committee which reviews all system data.
It was clarified that EQAO results are only one source of assessment, based on provincial standards, whereas a report card is a more comprehensive overview of a specific student. Superintendent of Curriculum and Instructional Services B. Planche acknowledged assessment based instruction is a multi-year target. Director of Education K. Thurston confirmed this data is an extensive part of the Board’s future planning process.
In response to a trustee question surrounding contradictory data results, Superintendent Planche outlined the differences between reading and mathematics. She noted various complexities when comparing programs at different grade levels as well as the specific ways in which students learn information. New learning strategies should be continually explored for these challenging areas.
Manager, Assessment and Evaluation D. Lindsey provided the documented number of male students taking grade nine applied math as 1,135. Only 876 females are enrolled in this program. The results indicate this is the only program where males exceed female students in reaching the provincial level three or four. In academic mathematics Action there are 3,504 females and 3,756 males registered. Trustees requested more specific Item information on why more males take math compared to female students.
Ms. Lindsey answered a question from Student Trustee M. Bun regarding students taking grade nine applied and academic mathematics and math students at the grade six level. Ms. Lindsey clarified that the data would be weighted differently if merged together. Superintendent Planche explained assessment only allows one way for students to demonstrate their learning. Therefore, the shift from a more traditional delivery of math curriculum to a more dynamic process involving problem-solving is evolving.
BOARD STANDING COMMITTEE MEETING MINUTES PAGE 5 October 4, 2010
Superintendent Planche provided an explanation to trustees surrounding gender gaps and the importance of differential learning, strategies, engagement and active learning in closing the gap between male and female students.
Superintendent of Student Services L. Moreau stated the data helps to identify what types of accommodations are required for students with special needs and how they assist students. She also mentioned key strategies needed to build capacity.
In response to at trustee inquiry, Superintendent of Curriculum and Instructional Service B. Planche mentioned the student survey questionnaire data has not been examined to date. Trustees questioned the issue of engaging students and discovering which supports can be helpful in the area of mathematics and how the Board can help students learn math while making the subject interesting. Superintendent Planche validated these comments and highlighted the need for direct discussion with schools, principals, vice-principals and supervisory officers who are involved with students. Seeking more qualitative data through focus groups is being considered.
Superintendent Planche stated although the gender gap is decreasing, it continues to be an area of concern for all Ontario school boards. Consideration is being given on how to use available resources and involve students in the process which is a positive move in the right direction.
Trustees raised concerns around the applied mathematics statistics and the data regarding students missing classes. Superintendent of Curriculum and Instructional Services B. Planche mentioned one Board goal for student success is to review the relationship between attendance and achievement.
Vice-Chair A. DeBartolo extended a special thank you to Discovery Public School Principal A. Faraone for the wide-ranging activities offered at the school which aim to make every student successful. She also thanked Superintendent Planche and Manager, Assessment and Evaluation D. Lindsey for the extensive presentation filled with informative data.
(*)2. Moved by P. Luchowski, seconded by E. Richardson:
That the York Region District School Board receive the Report of the 2009-2010 Provincial Assessments and Ontario Secondary School Literacy Test for information.
- Carried -
BOARD STANDING COMMITTEE MEETING MINUTES PAGE 6 October 4, 2010
2009-2010 S.L.G. CHAPMAN SCHOLARSHIP IN MATHEMATICS
(*)3. Moved by M. Van Beek, seconded by N. Elgie:
That the York Region District School Board receive the 2009-2010 S.L.G. Chapman Scholarship in Mathematics report for information.
- Carried -
HIGHEST THREE 2009-2010 ONTARIO SCHOLARS – SECONDARY SCHOOLS
Director of Education K. Thurston responded to a trustee inquiry by explaining that it is difficult to recognize the Ontario Scholars at a meeting of the Board since many of these students leave for colleges and universities before the information is released. He will inquire into additional communication methods with the Board’s Public Affairs and Action Communications Services Department. Item
(*)4. Moved by J. Hertz, seconded by G. Kerr:
That the York Region District School Board receive the Highest Three 2009- 2010 Ontario Scholars – Secondary Schools report for information.
- Carried -
CASH DISBURSEMENTS, MAY 2010
Associate Director of Education B. Richardson provided details on the purchase of a SMART Board and demolition expenses.
Note: Trustee E. Richardson left the audio conference at 8:24 p.m.
(*)5. Moved by M. Van Beek, seconded by G. Kerr:
That the York Region District School Board approve the following recommendations.
1. That Cash Disbursements for May 2010 for all expenditures, except item #41, in the sum of $13,456,088.56 be approved.
2. That Cash Disbursements for May 2010 for item #41, in the sum of $77,497,992.77 be approved.
- Carried -
BOARD STANDING COMMITTEE MEETING MINUTES PAGE 7 October 4, 2010
CASH DISBURSEMENTS, JUNE 2010
Associate Director of Education B. Richardson provided information and clarification with respect to computers and equipment, expenses and legal fees. He clarified for trustees NOEL York is the acronym for Northern Ontario Educational Learners. NOEL is a network comprised of a consortium of northern school boards which gather and use various data to improve instructional learning.
(*)6. Moved by J. Hertz, seconded by D. Giangrande:
That the York Region District School Board approve the following recommendations.
1. That Cash Disbursements for June 2010 for all expenditures, except item #51, in the sum of $18,843,414.35 be approved.
2. That Cash Disbursements for June 2010 for item #51, in the sum of $184,730,730.91 be approved.
- Carried -
CASH DISBURSEMENTS, JULY 2010
(*)7. Moved by G. Kerr, seconded by P. Luchowski:
That the York Region District School Board approve the following recommendations.
1. That Cash Disbursements for July 2010 for all expenditures, except item #36, in the sum of $14,556,603.75 be approved.
2. That Cash Disbursements for July 2010 for item #36, in the sum of $30,595,626.47 be approved.
- Carried -
CASH DISBURSEMENTS, AUGUST 2010
(*)8. Moved by J. Hertz, seconded by M. Van Beek:
That the York Region District School Board approve the following recommendations.
1. That Cash Disbursements for August 2010 for all expenditures, except item #50, in the sum of $12,675,633.32 be approved.
BOARD STANDING COMMITTEE MEETING MINUTES PAGE 8 October 4, 2010
2. That Cash Disbursements for August 2010 for item #50, in the sum of $16,593,763.69 be approved.
- Carried -
ADJOURNMENT
(*)9. Moved by D. Giangrande, seconded by N. Elgie:
That the Board Standing Committee Public Meeting adjourn at 8:28 p.m.
- Carried - ROUTINE
YORK REGION DISTRICT SCHOOL BOARD SPECIAL EDUCATION ADVISORY COMMITTEE
The regular meeting of the Special Education Advisory Committee (SEAC) was held on Thursday, October 7, 2010 in the Board Room of the Education Centre, Aurora at 7:09 p.m. with SEAC Chair G. Kerr presiding and the following members present:
Members: S. Facchini, A. Leung, E. Maynard-Lloyd, M. Ongman, K. Stewart and L. Ziraldo
Alternate: B. D’Angelo
Trustees: G. Kerr and M. Van Beek
Staff: M. Cohen, L. Moreau, J. Porter and A. Ballard
Regrets: B. Planche, L. Burtt, D. Conrad-Knight, S. Geller, M. Graham, F. MacDonald, C. Simmons-Physick and N. Stephens
Absent: K. Gouthro, A. Helps and I. Lehmann
SEAC Chair G. Kerr welcomed teachers participating in the Special Education Additional Qualification Course.
APPROVAL OF AGENDA
(*)1. Moved by S. Facchini, seconded by K. Stewart:
That the agenda be approved as written.
- Carried -
MOMENT OF REFLECTION
L. Ziraldo presented the moment of reflection entitled “Opposite Me”, author unknown and “That’s Like Me, Stories About Amazing People with Learning Differences” by Jill Lauren. A copy will be attached to the minutes for Committee members. K. Stewart will deliver the Moment of Reflection at the November 4, 2010 SEAC meeting.
RECEIPT OF MINUTES – September 16, 2010
(*)2. Moved by M. Van Beek, seconded B. D’Angelo:
That the minutes of the September 16, 2010 Special Education Advisory Committee meeting be received for information.
- Carried - Special Education Advisory Committee Page 2 October 7, 2010
BUSINESS ARISING
SEAC Chair G. Kerr asked members to submit their input regarding Board Policy and Procedure #668.0, Safe and Supportive Schools, Procedure #668.3, Inappropriate Action Behaviour and Bullying Prevention and Procedure #668.5, Student Progressive Item Discipline to the Committee as soon as possible.
SPECIAL ANNOUNCEMENTS
SEAC Vice-Chair L. Ziraldo announced October is national Learning Disabilities Month. This year’s theme is to build awareness through a national branding program entitled “Right to Learn, the Power to Achieve”.
PROVINCIAL ASSESSMENTS OF READING, WRITING AND MATHEMATICS AND THE ONTARIO SECONDARY SCHOOL LITERACY TEST: HIGHLIGHTS OF BOARD RESULTS FOR STUDENTS WITH SPECIAL NEEDS
Superintendent of Student Services L. Moreau introduced Manager, Assessment and Evaluation D. Lindsey and commented that SEAC has the opportunity to provide input into the Board Improvement Plan relating to students with special needs. She asked members to take this into consideration during the presentation.
Manager, Assessment and Evaluation D. Lindsey thanked the SEAC for the opportunity to present information on students with special needs from the 2009-2010 Education, Quality & Accountability Office (EQAO) results. Student participation rates and accommodations provided in the areas of reading, writing and mathematics were reviewed.
Highlights from the grade three primary division for reading, writing and mathematics indicate the number of students who have reached or exceeded the provincial standard has increased. The resulting decrease in the achievement gap is thought to be due to the introduction of scribing as an accommodation. Six exceptionalities have been reported. Ms. Lindsey explained students with special needs who received an assistive technology accommodation have increased showing a correlation between accommodation and achievement levels.
Highlights for the grade six junior division in reading, writing and mathematics indicate a significant increase in accommodation rates which is now approximately 90 per cent and may be due to allowing scribing and assistive technology support. The overall trend in reading illustrates an achievement improvement while writing and mathematics results remain stable. Ms. Lindsey stated this trend has occurred for all students with special needs throughout Ontario. The York Region District School Board will further investigate these results. Six exceptionalities were reported.
The grade nine EQAO assessment highlights indicate achievement for students with special needs in applied mathematics has remained stable during the past four years. The participation results for four exceptionalities were reported in both the applied and Special Education Advisory Committee Page 3 October 7, 2010
academic streams. Results for grade nine academic mathematics show a steady improvement rate with 79 per cent of students with special needs achieving or exceeding the provincial standards compared to 73 per cent in Ontario. The participation rate is 100 per cent for all but one exceptionality. Ms. Lindsey acknowledged the performance of students with learning disabilities obtaining the provincial standard in academic mathematics has shown significant improvements during the past four years.
The participation rate of first-time eligible students with special needs in the Ontario Secondary School Literacy Test (OSSLT) have fluctuated during the past few years; however, students in York Region continue to outperform Ontario students. The achievement gap has remained stable with six areas of exceptionalities reported. The success rate for previously eligible students with special needs is 42 per cent with only two exceptionalities reported. Ms. Lindsey noted schools work closely with students who have difficulty participating in the OSSLT and alternative action is available to improve literacy success rates.
In summarizing the emerging trends, Manager of Assessment and Evaluation D. Lindsey noted that York Region students with special needs continue to perform higher than the provincial average. Achievement has improved since last year, in all areas, except in grade six mathematics, grade nine applied mathematics and the OSSLT. Participation and accommodation rates are at the highest levels in most areas and the achievement gap has decreased in primary and junior reading and writing as well as primary and grade nine academic mathematics.
Ms. Lindsey clarified the participation rate of 99 per cent rather than 100 per cent for students with learning disabilities in grade nine academic mathematics is purely an anomaly. She acknowledged the Board’s next step is to examine the data regarding the types of accommodations provided for each exceptionality. Ms. Lindsey stated this information is significant in proceeding with the Board Improvement Plan and understanding strategies and practices which make a difference for students with special needs. She stated the importance of researching which types of accommodation assist in achievement levels as well as assisting other students who would benefit from this equipment. Superintendent of Student Services L. Moreau noted Student Services can identify strategies which are helping students with special needs and will investigate how to support this in a system implementation.
Manager of Assessment and Evaluation D. Lindsey confirmed the gifted students are only included in the exceptionality category and excluded from the aggregate data.
SEAC Chair G. Kerr thanked Manager of Assessment and Evaluation D. Lindsey for the extensive statistics and informative presentation.
GROWING SUCCESS DOCUMENT
Superintendent Moreau began by noting Growing Success is the new assessment, evaluation and reporting policy for Ontario students from grade one to 12 replacing the previous policies practiced since 1998. Implementation of the Growing Success policy is Special Education Advisory Committee Page 4 October 7, 2010
for all Ontario school boards in 2010-2011. She stressed the importance of setting high expectations for students in the early years by focusing on program delivery and professional learning to improve student achievement. This new policy has a more precise focus, provides numerous learning opportunities and targets specific strategies.
Principal of Student Services J. Porter and Curriculum Coordinator for Assessment and Evaluation C. Mott provided a detailed account of the new document released by the Ministry of Education entitled “Growing Success - Assessment, Evaluation and Reporting in Ontario Schools”. Ms. Mott outlined the key themes which include legislative changes in assessment and evaluation and the alignment of practices for all Ontario school boards. The document can serve as a professional learning tool and carries the fundamental belief that the primary purpose of assessment and evaluation is to improve student learning.
Ms. Mott noted assessment plays a critical role in learning and teaching. The document provides key terminology and is being enacted to clearly communicate information.
Principal of Student Services J. Porter explained the new forms within Growing Success such as the elementary progress and elementary and secondary provincial report cards. The elementary progress report card communicates information regarding a student’s progress towards meeting the expectations reported in the provincial report card in January. Progress reports are written for all students including those with special education needs and English Language Learners. Ms. Porter noted there will be new reporting timelines and the report cards will be more individualized according to a student’s Individual Education Plan. The Assessment and Evaluation Committee is currently developing policies surrounding late and missed assignments, cheating and plagiarism as legislated in the document
SEAC Vice-Chair L. Ziraldo requested that the Committee have input on the creation of Action these policies and procedures. Curriculum Consultant C. Mott noted that various Item methods of communicating this change are being established including presentations to schools councils, pamphlets and letters to parents.
SEAC Chair G. Kerr thanked Principal of Student Services J. Porter and Curriculum Coordinator for Assessment and Evaluation C. Mott for the insightful presentation.
(*)3. Moved by M. Ongman, seconded by A. Leung:
That the Special Education Advisory Committee receive the Provincial Assessments of Reading, Writing and Mathematics and the Ontario Secondary School Literacy Test: Highlights of Board Results for Students with Special Needs and the Growing Success Document presentations for information.
- Carried -
Special Education Advisory Committee Page 5 October 7, 2010
SPECIAL EDUCATION REPORT
Principal of Student Services J. Porter remarked the Special Education Report is awaiting final feedback and will be posted on the website. Superintendent of Student Services L. Moreau asked SEAC members for feedback prior to the November Communications Sub-Committee meeting. This is the first year the report has gone Action directly to the Ministry, been posted electronically and hardcopies not being distributed. Item The report will be easily accessible and the website link will be forwarded to SEAC members once posted. A hardcopy of the report will be available to members on request. Action SEAC Vice-Chair L. Ziraldo mentioned representatives should forward the link to their Item membership so the Special Education Report is accessible to all.
Autism Ontario – York Region Representative M. Ongman mentioned the importance of standardizing information and having links accessible from both the Board website and Action the SEAC organization’s websites. Superintendent Moreau will investigate this possibility. Item
(*)4. Moved by S. Facchini, seconded by K. Stewart:
That the Special Education Advisory Committee receive the Special Education Report for information.
- Carried -
STUDENT SERVICES REPORT
Principal of Student Services J. Porter noted the Community Education Centre Special Education Consultants have hosted an Individual Education Plan (IEP) open house. An Adobe Connect follow-up is scheduled for November. The first Bridges training session has been held and the Technology Resource Teachers are scheduled for a follow-up session to provide individual training to staff and students with Special Education Amount (SEA) claims.
Superintendent Moreau reported positive attendance at the recent Ministry funding session in Barrie. Some recommendations have been provided to the Ministry for changes to the proposal for high needs students.
(*)5. Moved by E. Maynard-Lloyd, seconded by B. D’Angelo:
That the Special Education Advisory Committee receive the Student Services Report for information.
- Carried -
Special Education Advisory Committee Page 6 October 7, 2010
SUCCESSFUL PRACTICES AND CHALLENGES
Community Living York South Representative A. Leung shared a successful practice in the area of transition and support for clients while dealing with limited funding.
Ontario Brain Injury Association & York Region Affiliate Alternate Member B. D’Angelo shared a positive practice regarding a contest held by Holland Bloorview Kids Rehabilitation Hospital for children with exceptionalities. The entry films can be viewed at www.filmpossible.ca.
SEAC Vice-Chair L. Ziraldo raised three challenges for the Board to consider. One is a concern regarding the French Immersion program and the lack of special education assistance available to students. The next involves workplace courses in some secondary schools which have been cancelled. The third challenge concerns the secondary level part-time Special Education Resource Teacher (SERT) assignments. Action Superintendent of Student Services L. Moreau will follow up and report back to the Item SEAC.
SEAC Chair G. Kerr spoke about the importance of the SEAC as a successful practice. The operational structure of this committee is a positive model for other developing committees.
REPORT FROM THE BOARD
The 2010-2014 Multi-Year Plan was approved at the September 27th Board Meeting. The goals focus on Student Achievement and Well-Being, Delivery of Effective and Appropriate Educational Programs and Stewardship of Board Resources. SEAC Chair G. Kerr explained the Ministry legislative Multi-Year Plan will guide the Board’s direction throughout the next four years.
At the September 27, 2010 Board Meeting trustees supported a recommendation that the York Region and York Catholic District School Boards partner for the purpose of selecting three individuals to serve on the Joint Board Election Compliance Audit Committee for the period December 1, 2010 to November 30, 2014.
SEAC Chair G. Kerr announced, due to the Board’s reorganization, Superintendent of Schools C. McAdam is unable to attend regular SEAC meetings. Ontario Association for Families of Children with Communication Disorders Representative Rhonda Jacobson has resigned her position from the SEAC. Certificates of recognition will be sent to both Superintendent McAdam and SEAC Representative R. Jacobson in their absence. He thanked them both for their commitment and dedication to the Committee.
Special Education Advisory Committee Page 7 October 7, 2010
(*)6. Moved by M. Van Beek, seconded by M. Ongman:
That the Special Education Advisory Committee receive the Report from the Board for information.
- Carried -
COMMUNICATIONS SUB-COMMITTEE UPDATE
SEAC Vice-Chair L. Ziraldo asked members to remind their organizations to submit Action nomination letters promptly to Administrative Assistant A. Ballard for membership on the Item 2010 until 2014 SEAC.
The SEAC Annual Report is scheduled for the November 8, 2010 Board Standing Action Committee meeting. The SEAC’s goals and objectives will be attached to the Annual Item Report.
The Communications Sub-Committee continues to review and update “A Parents’ Guide to … (IPRC)” brochure.
Action Superintendent Moreau will speak to superintendents about monthly SEAC Item representation.
Committee members received a Ministry letter and survey seeking suggestions and input Action about best practices, orientation, the SEAC Learning website and the development of Item resources from all Ontario SEAC organizations. Only one survey is permitted per SEAC. Members are asked to complete a copy of the survey and return it to Administrative Assistant A. Ballard prior to the November 4th meeting. SEAC members are also encouraged to visit the Ministry SEAC Learning website at http://seac-learning.ca/ to review new updates and changes.
(*)7. Moved by A. Leung, seconded by M. Van Beek:
That the Special Education Advisory Committee receive the Communications Sub-Committee Update for information.
- Carried -
FUTURE PRESENTATIONS
• Budget – November 2010 • Trustees’ Multi-Year Plan Presentation – November 2010 • Board Improvement Plan – November 2010 • Accessibility for Ontarians with Disabilities Act (AODA) – Customer Service – Pending • Round Table Discussion – Pending • Special Education Resource Staff – Pending Special Education Advisory Committee Page 8 October 7, 2010
• Mental Health and Special Needs – Pending • Elementary to Secondary School Transition Through Student Success – Pending • Safe and Supportive Schools – Pending
ADJOURNMENT
(*)8. Moved by E. Maynard-Lloyd, seconded by B. D’Angelo :
That the Special Education Advisory Committee meeting adjourn at 8:45 p.m.
- Carried - ROUTINE
YORK REGION DISTRICT SCHOOL BOARD
CHAIR’S COMMITTEE
MINUTES OF MEETING #10 (PUBLIC) OCTOBER 18, 2010
The public session of the Chair’s Committee meeting was held at 2:10 p.m. in Room 103 at the Aurora Education Centre on Monday, October 18, 2010 with the following members present:
L. Carruthers A. DeBartolo J. Hertz (via audio conference) L. Barnes
Regrets: Board Chair D. Giangrande and Director of Education K. Thurston
Also in attendance: Coordinating Superintendent of Education C. Tulley, Associate Director B. Richardson (Acting Director), and Superintendent of Plant Services M. Roberts
(*)1. That the York Region District School Board receive the staff report Construction Projects Review. (Appendix 1)
October 18, 2010 For further information, please contact the Director, Chair Diane Giangrande or Lori Barnes.
YORK REGION DISTRICT SCHOOL BOARD
CONSTRUCTION PROJECTS REVIEW
(As of October 28, 2010)
YORK REGION DISTRICT SCHOOL BOARD CONSTRUCTION PROJECTS REVIEW (As of October 28, 2010)
NEW ELEMENTARY SCHOOLS Architect Contractor Start Proposed Scheduling Date on Occupancy Projects Site Date
Bond Lake Public School (EC) Stafford Pre-Eng Aug 4/09 Sept 7/10 Opened on Haensli Contracting schedule 245 Old Colony Road Richmond Hill, Ontario Architects
Substantial completion certificate was issued July 29th, 2010. Deficiencies repair work underway. Temporary fencing installed around asphalt playground edge to protect new sod.. Occupancy certificate issued by the Town of Richmond Hill Building Inspector.
Glenn Gould Public School (EC) IBI Group Percon Sept 9/09 Sept 7/10 Opened on 675 Vellore Park Aveue Architects Construction schedule Vaughan, Ontario
Substantial certificate issued on July 27th, 2010. Painting, deficient work to be rectified. Defieicencies work ongoing. List provided by the architect to Percon. One extra data line needed from V.P office to lobby for new T.V. monitor.
Sam Chapman Public School (MF) MCA Pre-Eng Sept 14/09 Sept 7/10 Opened on Contracting schedule 270 Alfred Paterson Drive Markham, Ontario
Building and site 100% complete. Ground floor deficiencies report on going. repairs forth coming. Second floor deficiencies report on going, repairs forth coming.
Legend: Assistant Manager’s New Construction JL – Jennifer Lang MF – Mike Ferreira BB – Bryan Blackert EC – Emil Caraghin
YORK REGION DISTRICT SCHOOL BOARD CONSTRUCTION PROJECTS REVIEW (As of October 28, 2010)
NEW ELEMENTARY SCHOOLS Architect Contractor Start Proposed Scheduling Date on Occupancy Projects Site Date
Pierre Berton Public School (MF) Robertson Aquicon July 5/10 Sept 7/11 On schedule Simmons Slabs on grade 100 % completed. Ground floor load bearing wall 60% complete. Electrical rough-in on ground floor 30% completed. Mechanical rough in ground floor 30% completed. Precast delivery 10% complete.
Nellie McClung Public School (EC) Snyder & Torcom July 5/10 Sept 7/11 On schedule Associates
Received building permit. Site services change order to be issued for storm water following comments by the Town of Vaughan. Verbal approval given by the Building Department Official. Excavation work completed. Footings and foundation walls 100% completed. Backfilling and compaction around foundation at 80% complete. Electrical and mechanical underground rough- in work underway. First floor load bearing masonry walls started.
Legend: Assistant Manager’s New Construction JL – Jennifer Lang MF – Mike Ferreira BB – Bryan Blackert EC – Emil Caraghin
YORK REGION DISTRICT SCHOOL BOARD CONSTRUCTION PROJECTS REVIEW (As of October 28, 2010)
NEW ELEMENTARY SCHOOLS Architect Contractor Start Proposed Scheduling Date on Occupancy Projects Site Date
Centre For Continuous Learning (MF) Moffet & Maystar Sept 8/09 Jan 3/11 On schedule Duncan General 36 Regatta Avenue Richmond Hill, Ontario Architects Contractors
Temporary storm water storage 90% complete. Up fill material 90% complete. Site services 90% complete. Non-load bearing walls on first floor 100% complete, 100% complete on second floor. Electrical rough in on first floor 75% complete, 65% complete on second floor. Fire rough in 70% complete. Security rough in 40% complete. Mechanical rough in on first floor 65% complete, 50% complete on second floor. Sheetmetal 1st floor 40% complete, 2nd floor 30% complete. Hot water loop 1st floor 20% complete, 2nd floor 40% complete. Structural steel 70% complete. Roof joist to be delivered, 100% complete. Metal deck 100% complete. Built up roof 90% complete. Brick veneer 100% complete. Punch window frames 70% complete. Fix glazing 40%, operable 0%. Interior stud walls 40% complete. Curtain all frames 10% complete. Second floor block filler 10% complete. All doors and frames have the first coat of paint.
Legend: Assistant Manager’s New Construction JL – Jennifer Lang MF – Mike Ferreira BB – Bryan Blackert EC – Emil Caraghin
YORK REGION DISTRICT SCHOOL BOARD CONSTRUCTION PROJECTS REVIEW (As of October 28, 2010)
REPLACEMENT SCHOOLS Architect Contractor Start Proposed Scheduling Date on Occupancy Projects Site Date
Markham District High School Replacement (MF) Moffet & Percon Oct 31/08 Aug 18/10 Opened on 89 Church Street Duncan schedule Markham, Ontario Architects
Deficiency repair work on going. Landscaping 60% complete. East parking lot 90% complete. West parking lot, 70% complete. Storm outfall, 20% complete. Old schol demolition 40% complete.
Sutton Public School Replacement (MF) Salter Pilon Torcom June 4/09 July 15/10 Opened on 5147 Baseline Road Architects schedule Sutton, Ontario
Occupancy July 15/10. Deficiency repair work on going. Substantial - July 20, 2010
REPLACEMENT SCHOOLS Architect Contractor Start Proposed Scheduling Date on Occupancy Projects Site Date
Whitchurch Highland Public School Carruthers Tasis July/09 Sept 7/10 Opened on Replacement (EC) Shaw and schedule 13812 Warden Avenue Partners Stouffville, Ontario Architects
Substantial completion certificate to be issued the end of September by the project architect. Fixing of deficiencies on going. Relocating of outdoor classroom to be completed by September 30, 2010. Mechanical work: heating lines 100% complete, plumbing lines 100% complete, duct work 100% complete. Installation of the fire pump and sprinkler tree complete. Sanitary system installation complete. Training and demonstration of system needed. Outstanding work: wiring of the septic tanks to be done.
Legend: Assistant Manager’s New Construction JL – Jennifer Lang MF – Mike Ferreira BB – Bryan Blackert EC – Emil Caraghin
YORK REGION DISTRICT SCHOOL BOARD CONSTRUCTION PROJECTS REVIEW (As of October 28, 2010)
ADDITIONS TO SCHOOLS Architect Contractor Start Proposed Scheduling Date Occupancy Projects on Site Date
Windham Ridge Public School (JL) Allen & Ross Clair Apr 12/10 Sept 7/10 Opened on Sherriff Contracting schedule. 5 Classroom Addition 32 Cardinal Trail Architects Richmond Hill, Ontario
Addition is occupied. Minor deficiencies being completed. Sod and line painting not complete. Contractor has not requested substantial completion yet. Expect the request in early October, 2010.
Legend: Assistant Manager’s New Construction JL – Jennifer Lang MF – Mike Ferreira BB – Bryan Blackert EC – Emil Caraghin
YORK REGION DISTRICT SCHOOL BOARD CONSTRUCTION PROJECTS REVIEW (As of October 28, 2010)
COMPLETED PROJECTS IN WARRANTY
Projects Architect Contractor
Kettle Lakes Public School (EC) Stafford Haensli Aquicon 62 Kingshill Road Architects Inc. Richmond Hill, Ontario
Substantial completion issued August 26, 2009. Controls minor deficiencies. Stage lights positionin gym to be adjusted. Under warranty until August 25, 2010. One year warranty took place. A few electrical & mechanical issues pending with contractors and MCW consultant. Inspections by consultants completed. Exterior slope drainage issue. Stone area to be secured, safety concern. Change order to fix problem issued. Work to be completed by end of September.
Woodland Public School Replacement (EC) Stafford Haensli Percon 120 Royal Orchard Blvd. Architects Inc. Thornhill, Ontario
Substantial completion issued August 31, 2009. Under warranty until August 30, 2010. One year warranty inspection took place. Water ponding issue on landing of outside stair on west side to be fixed by the end of September. Grass slope area on west side to be re-sodded and fenced for protection until grass takes, complete.
King City Public School Replacement (MF) Robertson Simmons Bondfield 25 King Blvd., Architects King City, Ontario
Substantial completion issued September 10, 2009. One year warranty inspection took place on August 24, 2010. Under warranty until September 9, 2010 Repair to be scheduled.
Kleinburg Public School Replacement (MF) Makrimichalos Maystar 10391 Islington Avenue Cugini Architects Kleinburg, Ontario
One year warranty inspection took place August 27, 2010. Substantial completion issued September 28, 2009. Under warranty until September 27, 2010. Repair work to be scheduled.
Legend: Assistant Manager’s New Construction JL – Jennifer Lang MF – Mike Ferreira BB – Bryan Blackert EC – Emil Caraghin
YORK REGION DISTRICT SCHOOL BOARD CONSTRUCTION PROJECTS REVIEW (As of October 28, 2010)
COMPLETED PROJECTS IN WARRANTY
Projects Architect Contractor
David Suzuki Public School (EC) Allen & Sherriff Architects Bondfield 45 Riverwalk Drive Markham, Ontario
Substantial completion issued October 12, 2009. Under warranty until October 11, 2010. One year inspection took place on August 9, 2010. Minor items outstanding, to be resolved by the end of September 2010..
Dr. Denison Secondary School (JL) IBI Group Rutherford Architects Contracting BBT & Classroom Addition 135 Bristol Road Newmarket, Ontario
Substantial completion reached January 19, 2010. Under warranty until January 18, 2011.
Keswick High School (JL) IBI Group Rutherford Architects Contracting BBT Addition 100 Biscayne Blvd. Keswick, Ontario
Substantial completion reached February 4, 2010. Under warranty until February 3, 2011.
*Substantial Completion occurs when the project is ready for its intended use, or is already being used that way, and the work is generally 98% complete as certified by the consultants supervising the work.
October 28, 2010 For further information, please contact the Director or Margaret Roberts.
Legend: Assistant Manager’s New Construction JL – Jennifer Lang MF – Mike Ferreira BB – Bryan Blackert EC – Emil Caraghin
YORK REGION DISTRICT SCHOOL BOARD
PROPOSED DEVELOPMENT APPLICATION ZA 07 118026 / SU 06 135184 /OP 09 1092285 TOWN OF MARKHAM
BACKGROUND:
The purpose of this report is to request approval of the comments that are to be submitted to the Town of Markham concerning the Board’s requirement for a school site within the proposed plan.
Aryeh Construction Ltd owns a 1.86 ha (4.6 acres) property on the south side of Highway 7, east of Warden Avenue within the Markham Centre community. Markham Centre is intended to be the new downtown for Markham with mixed uses including residential, commercial, office and business parks.
In 2006, an application was originally submitted to develop the parcel of land for high density residential development. The development application proposed an 8-storey, 125-unit residential building, a 20-storey, 313-unit residential building and a 20-storey, 507- unit residential building. The application was appealed to the Ontario Municipal Board (OMB) by the applicant due to the inability by the Town of Markham, York Region, Times Group and the applicant to reach an agreement on various issues, such as connectivity of the road network, cost sharing with Markham Centre Landowners Group Inc. and compatibility to the adjacent land uses.
In June 2010, the OMB issued a notice that Aryeh Construction Ltd has dropped its case to the OMB as a result of a settlement of the dispute between the parties involved. The parties resolved to stand down in an effort to further settle any outstanding issues.
RATIONALE:
A. Application:
ZA 07 118026 / SU 06 135184 /OP 09 1092285 by Aryeh Construction Limited
B. Location:
The proposed application is located south of Highway 7, east side of Warden Avenue, in the Town of Markham.
Please see attached map (Appendix A).
C. Proposed Housing Units:
Condominium Apartments 945
Total 945 Town Markham – Proposed Development Application, ZA 07 118026 / SU 06 135184 /OP 09 1092285 Page 2 of 3
D. Total Pupil Yield:
Elementary 66 - 85 Secondary 28 - 38
The total pupil yields reflect high density regional yields at the low end and high density community yields at the high end of the range.
The application does not have servicing allocation at this time.
E. School Accommodation:
Elementary
Current Attendance Area
At the elementary level, this plan is located within the Parkview Public School – Section B, boundary. Because of high enrolment at Parkview Public school, the area east of Warden Ave. in the boundary is being held at James Robinson Public School starting in September 2010. James Robinson Public School is a Junior Kindergarten to Grade 8 school with a Capacity of 346 and a March 31, 2010 enrolment of 180.50 (FTE).
Future Attendance Area
There are three designated elementary school sites within Markham Centre, one of which is in the Times Group plan located immediately to the east of the subject plan. Until there is a threshold to proceed with a new school at this location, students will be held in existing schools.
Secondary
Current Attendance Area
At the secondary school level, this plan is located within the Markville Secondary School boundary which has a Capacity of 1,208 and a March 31, 2010 enrolment of 1,351.
ESTIMATED COST:
Not applicable at this time.
TIMELINE:
Not applicable at this time.
Town Markham – Proposed Development Application, ZA 07 118026 / SU 06 135184 /OP 09 1092285 Page 3 of 3
RECOMMENDATIONS:
That on the recommendation of the Property Management Committee, the York Region District School Board approve the following recommendations.
1. That the York Region District School Board will not require a public elementary school site within proposed development plan ZA 07 118026 / SU 06 135184 /OP 09 1092285, Town of Markham.
2. That the Director of Planning for the Town of Markham be advised of this action.
COMMUNICATIONS IMPLEMENTATION PLAN:
Property Management Committee October 5, 2010 Coordinating Council of Superintendents October 13, 2010 Board Meeting October 28, 2010
APPENDED DATA:
Appendix A – Location of Proposed Plan ZA 07 118026 / SU 06 135184 /OP 09 1092285, Town of Markham.
Respectfully submitted,
October 28, 2010
For further information, please contact R. Benson, J. Ross or the Director of Education. Appendix A Location of Proposed Plan, ZA 07 118026 / SU 06 135184 /OP 09 1092285 . Town of Markham ES Site Stonebridge PS ! ( ( #Pierre Elliott Trudeau HS ES Site
ES Site
(
16th Avenue Ramer Wood PS Central Park PS ! ! ^ Franklin Street PS # ! Unionville PS Markville SS ! James Robinson PS
William Berczy PS !
Parkview PS Roy H. Crosby PS Warden Avenue ! !
Coledale PS Markham Centre #3 ES Site
(
Unionville HS Highway 7 Bill Crothers SS # Unionville Meadows PS Markham Centre #1 ES Site # ! Markham Centre #2 ES Site ( Town Centre ( Highway 407
Clegg
Enterprise Kennedy Road
ZA 07 118026 / Middlefield CI # SU 06 135184 / Coppard Glen PS 14th Avenue ! OP 09 1092285 !
McCowan Road Randall PS ! !
Milliken Mills HS Armadale PS # !
# S Wilclay PS Public Elementary School Public Elementary School Site Proposed! Roads ÊÚ Public Elementary French Immersion T Public (SSecondary School Site Road Centreline $ Aldergrove PS Public Secondary School Location of Proposed! Plan Steeles Avenue East
Milliken Mills PS Highgate PS ^ !
YORK REGION DISTRICT SCHOOL BOARD
PROPOSED PLAN OF SUBDIVISION 19TM-10003 TOWN OF MARKHAM
BACKGROUND:
In 1997, the Board requested 3 elementary school sites and 1 secondary school site within the Berczy Village Secondary Plan based on the proposed 6,485 units within the plan. Since that time, approximately 5,000 units have been built. Schools built in the Secondary Plan area to date include Stonebridge Public School, Castlemore Public School and Pierre Elliot Trudeau Secondary School.
The purpose of this report is to request approval of the comments that are to be submitted to the Town of Markham concerning the Board’s requirement for a school site within a proposed plan of subdivision located on the last large vacant parcel of land within the Berczy Village Secondary Plan.
RATIONALE:
A. Application:
19TM-10003 by Upper Unionville Inc.
B. Location:
The proposed Plan of Subdivision 19TM-10003 is located north of 16th Avenue, and east of Kennedy Road, Town of Markham.
Please see attached map (Appendix A).
C. Proposed Housing Units:
Unit Type Number
Single Family 747 Semi-Detached 298 Townhomes 594
Total 1639
D. Total Pupil Yield:
Elementary 558 Secondary 237
Town of Markham – Proposed Development Application 19TM-10003 Page 2 of 4
E. School Accommodation:
Elementary
Current Attendance Area
The proposed Plan of Subdivision 19TM-10003 is located within the Unnamed Berczy Southwest School attendance area and is being currently held at Ashton Meadows Public School. Ashton Meadows Public School is a Junior Kindergarten to Grade 8 school with an Effective Capacity of 456 and a March 31, 2010 enrolment of 270 (FTE).
Future Attendance Area
Holding at Ashton Meadows is required because existing elementary schools in the Berczy Village area are over their capacity. An elementary school site has been designated within this subject application. Until there is a threshold to proceed with a new school, students will be held in existing schools with available pupil places.
Secondary
Current Attendance Area
At the secondary level, the subject plan is within the Pierre Elliot Trudeau High School attendance area. Pierre Elliot Trudeau High School is a dual track Grade 9 to Grade 12 school with an Effective Capacity of 1241, and a March 31, 2010 enrolment of 1375.
F. Draft Plan Conditions:
1. That the Director of Planning for the Town of Markham be advised of the following conditions of draft plan approval to be imposed upon the subject draft Plan of Subdivision 19TM-10003 relative to the York Region District School Board: a) That prior to final approval, the owner shall have made Agreement satisfactory to the York Region District School Board for the transfer of one public elementary school site as shown in Appendix A. The public elementary school site, Block 959, shall contain not less than 2.425 hectares. b) That the owner shall agree in the Subdivision Agreement in wording satisfactory to the York Region District School Board: i) to grade Block 959 and in doing so compact, fill with clean material, replace any topsoil disturbed in the grading process and at the same time sod/seed the same lands to specifications determined by the Board; ii) to remove any buildings on Block 959; iii) to remove trees, as required to accommodate school layout; iv) to provide a letter of credit pertaining to stockpiling and removal of topsoil as established in the latest version of Hanscomb’s Yardsticks for Costing Cost Data for the Canadian Construction Industry to the satisfaction of the Board; v) to remove stockpiled topsoil within 30 days of written notice by the Board and in doing so compact, fill with clean material, replace any topsoil disturbed in the grading process and at the same time sod/seed the same lands to specifications determined by the Board; Town of Markham – Proposed Development Application 19TM-10003 Page 3 of 4
vi) to construct a galvanized chain link fence, Type II 1 ½ “ mesh, 1.8 m high along all boundaries of the school blocks, including road frontage(s) at the discretion of the Board; vii) to construct the fences prior to the issuance of building permits for Phase 1 of the subdivision; viii) to erect and maintain a sign on the public school site at such time as the relevant access roads are constructed, indicating that the date has not been set for the construction of the school; ix) to provide the foregoing at no cost to the Board; x) to provide a geotechnical investigation and Phase 1 and Phase 2 environmental site assessment conducted by a qualified engineer. For an elementary school site a minimum of six boreholes shall be required and for a secondary school site a minimum of twelve boreholes shall be required; and xi) to assume any upstream and downstream charges for hydro, natural gas, sanitary and storm drainage, and water supply. c) That the owner shall submit to the York Region District School Board, at no cost to the Board, a report from a qualified consultant concerning: i) the suitability of Block 959 for school construction purposes, relating to soil bearing factors, surface drainage, topography and environmental contaminants; and ii) the availability of natural gas, electrical, water, storm sewer and sanitary sewer services. d) That the owner shall agree in the Subdivision Agreement, in wording acceptable to the York Region District School Board, that the services referred to in Condition c) ii) shall be installed to the mid-point of the frontage of the elementary school site and positioned as designated by the Board, at no cost to the Board. e) That the Town of Markham shall submit to the York Region District School Board a certificate concerning: i) the availability of a satisfactory water supply; and ii) an acceptable method of sewage disposal. f) That prior to final approval, the owner shall submit to the York Region District School Board for review and approval, a copy of the final engineering plans as approved by the Town of Markham which indicate the storm drainage system and the overall grading plans for the complete subdivision area. g) That prior to final approval, the local hydro authority shall have confirmed in writing to the Board that adequate electrical capacity will be supplied to the school site frontage by the developer at no cost to the Board. h) That prior to final approval, the local hydro authority shall have confirmed in writing to the Board that they are satisfied that payment for any upstream and downstream charges will be made by the original developer. i) That the York Region District School Board shall advise that conditions a) to h) inclusive have been met to its satisfaction. The clearance letter shall include a brief statement detailing how each condition has been satisfied or carried out. Town of Markham – Proposed Development Application 19TM-10003 Page 4 of 4
j) That the subdivision agreement include warning clauses advising the Township, property owners and purchasers of lots within the draft plan that unless the provincial funding model provides sufficient funds to construct new schools, there can be no assurance as to the timing of new school construction nor a guarantee as to the timing of new school construction nor a guarantee that public school accommodation will be provided within the subject plan notwithstanding the designation of the school site.
ESTIMATED COST:
Not applicable at this time.
TIMELINE:
The Town of Markham had requested the Board’s comments concerning the Proposed Plan of Subdivision 19TM-10003 by July 16, 2010. An extension of time in which to comment has been requested from the Town of Markham.
RECOMMENDATIONS:
That on the recommendation of the Property Management Committee the York Region District School Board approve the following recommendations.
1. That the York Region District School Board will require one public elementary school site within Proposed Plan of Subdivision 19TM-10003, Town of Markham.
2. That the Director of Planning for the Town of Markham be advised of this action.
COMMUNICATIONS IMPLEMENTATION PLAN:
Property Management Committee October 5, 2010 Coordinating Council of Superintendents October 13, 2010 Board Meeting October 28, 2010
APPENDED DATA:
Appendix A – Location of Proposed Plan 19TM-10003, Town of Markham.
Appendix B – Draft Plan of Subdivision, 19TM-10003
Respectfully submitted,
October 28, 2010.
For further information, please contact R. Benson, J. Ross or the Director of Education.
Appendix A Location of Proposed Plan, 19TM-10003 . Town of Markham
McCowan Road
Kennedy Road
Warden Avenue
ES Site (
!
Major Mackenzie Drive East Castlemore PS !
Woodbine Avenue ^Sir Wilfrid Laurier PS
ES Site Stonebridge PS ! ( ES Site ( Pierre Elliott Trudeau HS ( # ES Site
19TM-10003 (
Berczy SW #3 ES Site 16th Avenue ! Central Park PS
Markville SS # Lincoln Alexander PS ! ES Site ( Unionville PS !
Ashton Meadows PS ! William Berczy PS !
Highway 404 Parkview PS !
Buttonville PS Coledale PS ! !
( # S Public Elementary School UnionvillePublic HS Elementary SchoolHighway 7 Site Proposed Roads # Bill Crothers SS Ú T # Unionville Meadows PS Ê Public Elementary French Immersion Public Secondary School Site Road Centreline ! $ Public Secondary School Location of Proposed Plan Markham Centre #2 ES Site ( ( Highway 407
Markham Centre #1 ES Site Appendix B Draft Plan of Subdivision, 19TM-10003 ¯ Town of Markham
Catholic ES
Public ES Site Park 1.98 Ac BLK 959 5.99 Ac YORK REGION DISTRICT SCHOOL BOARD
PROPOSED AMENDMENTS TO THE YORK REGION OFFICIAL PLAN
BACKGROUND:
The purpose of this report is to update trustees regarding the recently released Proposed Amendments to the York Region Official Plan. When the York Region Official Plan was adopted in December 2009, conceptual identification of potential urban expansion areas in East Gwillimbury and Vaughan were included; however, the potential urban expansion area in Markham was deleted prior to adoption of the Official Plan. The subject amendments are the result of implementing a refined land budget between the Region and the Town of East Gwillimbury, the Town of Markham and the City of Vaughan regarding the need for urban expansion in the three white belt communities to meet growth requirements to 2031.
RATIONALE:
The Region of York is responsible for initiating required urban expansions as part of their Growth Plan conformity and undertaking comprehensive municipal reviews under the Growth Plan. Regional staff has worked with local municipal staff at Town of East Gwillimbury, City of Vaughan and Town of Markham to ensure that population and employment forecasts are consistent and coordinated between the upper and lower tier municipalities.
The urban expansion lands proposed for Vaughan, East Gwillimbury and Markham are shown on Appendices A, B and C respectively. Once the proposed amendments to the York Region Official Plan are approved, the urban expansion areas identified in the Region’s Official Plan will be consistent with the expansion areas in municipal Official Plans.
NEXT STEPS:
Prior to development occurring in the urban expansion areas, municipalities will initiate detailed planning studies as part of a Block Plan and/or Secondary Plan exercise. The Board will have the opportunity at that time to comment further and work with the municipalities to determine the number and location of school sites to serve these new communities.
ESTIMATED COST:
Not applicable at this time.
TIMELINE:
The Proposed Amendments to the York Region Official Plan were approved on September 23, 2010 by the Region of York. There has been an appeal of this decision and a referral to the Ontario Municipal Board.
Region of York – Proposed Amendments To The York Region Official Plan Page 2 of 2
RECOMMENDATION:
That on the recommendation of the Property Management Committee, the York Region District School Board receive the report on the York Region Draft Official Plan for information.
COMMUNICATIONS IMPLEMENTATION PLAN:
Property Management Committee October 5, 2010 Coordinating Council of Superintendents October 13, 2010 Board Meeting October 28, 2010
APPENDED DATA:
Appendix A – City of Vaughan Urban Expansion Area Appendix B – Town of East Gwillimbury Urban Expansion Area Appendix C – Town of Markham Urban Expansion Area
Respectfully submitted,
October 28, 2010
For further information, please contact R. Benson, J. Ross or the Director of Education.
(
!
(
Appendix A City of Vaughan Urban Expansion Area ¯
(
(
Jane !
Kirby Bathurst
! # New Community Area New Community Area ( Block 41 Block 27
! Teston Teston
Glenn Gould PS Herbert H. Carnegie Public !( ! * ! Kleinburg PS Teston Village PS ! ! ! 400 Discovery PS ( ( ! ( ! Michael Cranny ES ( ! ( Keele ( 400 Major Mackenzie* # * Joseph A. Gibson PS ! ( ( Fossil Hill PS ! Vellore Woods PS Dr. Roberta Bondar PS ( Lorna Jackson PS ! Maple Creek PS !
! Pine Valley ! ( # Maple HS ! ( Elder's Mills PS Julliard PS ^ Islington ^ # Emily Carr SS Rutherford Carrville ! Carrville Mills PS Dufferin Forest Run PS ! ! Stephen Lewis SS # ! Thornhill Woods PS Weston S ! # Public Elementary School Public Elementary School Site Proposed Roads T # ÊÚ Public Elementary French Immersion Public Secondary School Site Road Centreline Langstaff $ Public Secondary School Urban Expansion Area Bakersfield PS !
!
^ # ! ! !
!
# ! ! !
^ T
(S
( Appendix B
! Town of East Gwillimbury Urban Expansion Area (S
( .
Sec-Site ES Site * ( Bradford ES Site ( ES Site
Holland Landing (
11 ! Holland Landing PS Mount Albert
ES Site (
2nd Concession ! Sharon PS
Urban Expansion Area Green
ES Site (S # Dr. John M. Poplar Denison SS Denne PS Bank PS ! ^
Leslie
Yonge Meadowbrook PS Bathurst ! Glen Woodbine 404 Alexander Maple Cedar PS Muir PS Leaf PS ! Warden !S ! Huron Heights SS # J.L.R. Davis Mazo de la Bell PS Roche PS !
Prospect ^
!
! !
!
! #
S (
Appendix C ! Town of Markham Urban Expansion Area ¯
19th
Richmond Green SS Urban Expansion #Leslie Area
ES Site 48 ( Elgin Mills
Ninth ^
! Sir Wilfrid Laurier PS^ Urban Expansion Area ! ES Site ( ! Major Mackenzie 404 # Major Mackenzie
Woodbine John McCrae PS Sam Chapman PS ! ! ! Donald Cousens PS Castlemore PS ^Sec-Site *
ES Site Kennedy ( Mount Joy PS Pierre Elliott Trudeau HS Wismer PS Lincoln Alexander PS Bur Oak SS ! ! # # ! Donald Cousens Warden Stonebridge PS Greensborough PS ES Site ! ( ES Site ! ( Little Rouge PS Ashton Meadows( PS ! ! ! ES Site 16th 404 Edward T. Crowle PS ! Central Park PS Unionville PS Buttonville PS William Berczy PS ! Cornell* Village PS ! ! ! ! Sec-Site ( Markville SS Ramer Wood PS Coledale PS # ! ES Site ! ! Reesor Park PS
McCowan ! Franklin Street PS Parkview PS ! James Robinson^ PS Markham District HS ( ^ ! # ES Site Unionville HS ES Site # ( ( S # Public Elementary School Public Elementary School Site Proposed Roads 7 ES Site ÊÚ Public Elementary French Immersion T Road Centreline William Armstrong PS ( Public Secondary School SiteRoy H. Crosby PS ! ES Site $ Bill Crothers SS ! Public Secondary School # Urban Expansion Area ( ( !
!
!
! # ! # ! ! ! ! ! ! YORK REGION DISTRICT SCHOOL BOARD
OFFICIAL PLAN REVIEW, 2010 TOWN OF AURORA
BACKGROUND:
An official plan review provides an opportunity to review municipal planning goals and policies that will guide future growth and ensure that school accommodation needs are met.
RATIONALE:
The purpose of this report is to request approval of the comments that are to be submitted to the Town of Aurora concerning the Board’s requirement for a school site within the recently released Official Plan. Board Staff will also provide an update to trustees regarding the comments submitted to the Town of Aurora concerning changes to specific secondary plan policies which impact the Board.
PLANNING FOR GROWTH:
The Official Plan (See Appendix A) projects significant growth in the next 20 years for the Town of Aurora. Population is projected to grow from approximately 50,000 people in 2006 to 70,400 people by 2031. The following table provides a summary of population and housing units to the year 2031.
Town of Aurora Population & Unit Forecasts to the Year 2031
2006 2011 2016 2021 2026 2031 Population 49,700 57,300 63,700 68,200 69,700 70,400 Units 15,660 18,379 20,849 22,810 23,846 24,464
* The numbers listed above are approximates and subject to change.
Th e Town projects a need t o accom m od at e app roxim at ely 11,245 new residents (that are not already in existing development plans) t o t he year 2031. This projected new population growth is t o be accommodated through a combination of intensification and green-field development.
Intensification (The Aurora Promenade Secondary Plan)
The Official Plan intends that approxim ately 30 percent of new residential growth to be accommodated through intensification. Most of the intensification w ill occur in t he Aurora Promenad e Se c o n d a r y Pl a n which is shown of Appendix B. The Aurora Promenade is intended to become a mix of uses including a variety of housing types, commercial and retail uses.
Greenfield Development (2C Secondary Plan Area)
The Official Plan provides for approxim ately 70 percent of new residential growth to be accommodated within the identified Greenfield Residential Area. Town of Aurora –Official Plan Review, 2010 Page 2 of 3
All new residential green-field development, not approved prior to the adoption of this Plan, will be accommodated within Area 2C, which is located west of Leslie St r e e t in northeast Aurora (See Appendix B). Board Staf f have d esignat ed an elementary school site in the 2 C La n d s.
School Accommodation
In the Aurora Promenade Plan there will be no need for a new school site d esignat ion as there is declining enrolment on the west side of Yonge Street and sufficient capacity in existing neighbouring schools for any pupils generated from the intensification.
The 2C Area borders between the 2B Area and Sout heast New m arket (Coppard Hills) with ongoing refinements to the Secondary Plan and a more definite idea of full residential build-out of Aurora, Board staff are recommending the designation of one public elementary school site rather than two elementary school site designations, as t h e Bo ar d can utilize the schools in the bordering communities. The Board also has a secondary school site in Northeast Aurora.
MUNICIPAL SERVCING:
In order for development to occur adequate infrastructure (water, sewer, roads) and community services (schools, parks) will have to be in place. Development is not anticipated to begin before 2013.
ESTIMATED COST:
Not applicable at this time.
TIMELINE:
The Town of Aurora Official Plan was approved on September 28, 2010, and will be forwarded to the Region of York for final approval. Board Staff have sent correspondence regarding the policy language in the Official Plan (See Appendix C).
RECOMMENDATIONS:
That on the recommendation of the Property Management Committee, the York Region District School Board approve the following recommendations.
1. That the York Region District School Board will require an elementary school site within the 2C Area of the Official Plan.
2. That the Director of Planning for the Town of Aurora be advised of this action.
COMMUNICATIONS IMPLEMENTATION PLAN:
Property Management Committee October 5, 2010 Coordinating Council of Superintendents October 13, 2010 Board Meeting October 28, 2010
Town of Aurora –Official Plan Review, 2010 Page 3 of 3
APPENDED DATA:
Appendix A – Official Plan Boundary Appendix B – Town of Aurora Growth Areas Appendix C – Letter to Town of Aurora
Respectfully submitted,
October 28, 2010
For further information, please contact R. Benson, J. Ross or the Director of Education.
Appendix A Official Plan Boundary, Town of Aurora Southeast Newmarket ES Site . (
! !
Armitage Village PS Mulock Drive Sir William Mulock SS! # Terry Fox PS St John's Sideroad ! Woodbine Avenue
Highway 404 Yonge Street Bayview Avenue Bayview Northeast #2 ES Site (Proposed 2012 Opening)
(
Northern Lights PS ! Sec-Site Aurora Road * Hartman PS !
Lester B. Pearson PS Devins Drive PS ^ ! Aurora Heights PS
Bathurst Street !
Wellington Street East
Wellington! Street West Aurora HS # George Street PS Aurora Grove PS ! !
Dr. G.W. Williams SS # Vandorf
Yonge Street
Regency Acres PS !
ES Site (
Leslie Street Highview PS !
Bloomington Road Highway404
Yonge Street (S
Lake Wilcox PS Windham Ridge PS ! # T S Public Elementary^ Oak School Ridges PS * Public Elementary School Site Proposed Roads Ú ! Ê Public Elementary French Immersion T Public Secondary School Site Road Centreline $ Public Secondary School Official Plan Boundary
(S Appendix B Town of Aurora Growth Areas .
!
Southeast Newmarket ES Site
Woodbine Avenue
Mulock Drive (
Clearmeadow PS Stonehaven ES Goldstein Lands ! !
Armitage Village PS Sir William Mulock SS! #
Terry Fox PS Highway 404 ! St John's Sideroad
Yonge Street
Highway 404 2C Secondary Plan Area
Bayview Northeast #2 ES Site (Proposed 2012 Opening) (
Leslie Street Bayview Avenue Northern Lights PS ! Aurora Road *
Hartman PS ! 2B Lands
Lester B. Pearson PS
Devins Drive PS ^ ! Aurora Heights PS !
Wellington Street East
Wellington Street West !Aurora Senior PS Aurora HS # George Street PS Aurora Grove PS ! !
Dr. G.W. Williams SS # Vandorf
Aurora Promenade Secondary Plan
Yonge Street
Regency Acres PS !
Yonge Street # S Public Elementary School Public Elementary School Site Proposed Roads Ú Ê Public Elementary French Immersion T Public Secondary School Site Road Centreline $ Public Secondary School Growth Areas (S Bloomington Road EDUCATIOll ClllTRE - AURORA
)t/ ..,_,... f""'1Wul e~ "°"'Region ... i O,Am... Onr.lfo tfG JHZ .,,.., fOJ.1l7. 19JI Dllf.l{f fCl(eDL ••A•I T.J, ,OS.TZT.3141 fl1S.19S.7Z 16 90S.122.3201 4/'-f6UIJI Wohl•.: ..-,.Ytb.•""""""
August 26, 2010
V/11 Ema/I
Mr. Jim Kyte Town of Auror•
Dear Mr. Kyle:
Re: Town of Aurora Draft Official Plan
The Draft Official Plan will be presented to Trustees for recommendation on September 27, 201 O end foiwerded lo the Town on September 28, 2010. However, Boe1rd Staff have reviewed the Draft Off!Clal Plan and have the followlng comments on specific policy wording throughout the document:
5.2 GREEN BUILDING AND DEIGN POLICIES
The Board supports the language used In the Draft Official Plan lo "encourage' rather than 'require' green building design (ie. LEEO Certification, EnergyStar, etc) for schools.
The School Board supports sustainable design and operation of our school&. The Board has incorporated the following Green lnitlatlves In our schools: making schools more sustainable, providing better efficiency In the usa of water. Improved energy systems, selection of materials and resource&. improved indoor erwironmenlal quellty, and fnno11ation and deaign. The Board has also participated in a limited provincial pilot called GrBen Schools Funding.
However. the Ministry or Education has a specific funding benchmarl< based on &tringent prolllncial fundirig rules for the construction of new sohools and renovation of eKlsting schools. Some green Initiatives such as LEED Certification will elCceed the Ministry benchmall<. The School Board will not be able build schools that are a bow the bendlmark lhat the Ministry prescribes.
7.4 ELEMENTARY ANO SECONDARY SCHOOLS
Bu tiding & Site Size
The Board does not support the slatement regarding reduced open space areas (le. sports fields and ha.rd play space} as It w1n nagati11ely impact outdoor programming and thus children's physical fitness. In part, the rationale for the Board's site size is based on land area required to meet municipal site plan requirements related lo landscaping, buffering, parking and on-site circulation.
The Board's current prototype for an elem~.mUlry S<:hoot is a 2·storey building and for a secondary school is a 3-storey building. · N1ivhbourlng Uset
The school Board welcomes the opportunity to be localed adjacent to a municipal paltl however, when considering safety issues. neighbouring uses such as woodlots, slo"" water management ponds, commercial and employment uses, should be avoided.
Municipal & Regional Roads
The School Board suppons the pofiey language in the Draft Official Plan lo not locate elementary schools on 4 lane roads. How&ver, it should be noted that secondary schools I sites are located on 4 lane roads in Aurora, with access typically taken off an internal road.
Partslna
The Board requires soma parking al the front end side of the building trontege for handicap and visitor parking.
The Soard has not designed par1tlng at the back of our schools for several reasons:
a. Barrier Free parii.ing is required close lo Iha lronl entrance. b. It is essential to minimize the penetration of cars and busses lnlo the school site for studenl safety; therefore, srudents are dropped off at lhe front or side of the school. c. Schools that contain child care centres may nave special requirements for parking and pick up af'd drop-off of students at the front of schools. d, We try to praserve as much space at the rear of scllools for student play areas, as well as ma>cimlzing green space, particularly where a 111chool site Is campused with a neighbourhood park. e. In reviewing our sites with the principles of CPTEO, creaUng a non-supervised are.a accessible by vehide6 runs contrary to those principles.
If further clerificalion of further discussion is required. please contact this offioe.
Yours truly, _/~ Jessica Peake, MCIP, RPP Land Use Planner
copy: Christine Hyde, YCDSB (via email)
Y:\ Aun>ra\Ofllclal Pion 2010\ Oral!. Offldel Plan_A1i9ust 2010.doc YORK REGION DISTRICT SCHOOL BOARD
AURORA PROMENADE SECONDARY PLAN TOWN OF AURORA
BACKGROUND:
The Town of Aurora has undergone a planning study for the Yonge Street and Wellington Street East corridors that will establish the land use policies and urban design guidelines for future development and investments in the Aurora Promenade area. The Plan includes policies and urban design guidelines to direct any redevelopment which may occur in this area.
RATIONALE:
The purpose of this report is to provide school board comments on the Aurora Promenade Secondary Plan, Town of Aurora.
LOCATION:
The Aurora Promenade is centered along the Yonge Street and Wellington Street corridors as shown on Appendix A. On Yonge Street, the boundary of the study area extends from the Canadian National Railway to the south and to Orchard Heights Boulevard and the St. Andrew’s Shopping centre to the north. This is a distance of about 3.2 kilometers. On Wellington Street, the boundary extends from Mill Street to the west and John West Way to the east, which is a distance of about 1.6 kilometers.
Existing Built Form
According to the Secondary Plan, the Yonge and Wellington Street corridors are Aurora’s ‘main streets’ historically, functionally and symbolically. The area is characterized by established communities and businesses with some heritage buildings, as well as areas with poor quality buildings and gaps along the street. The Secondary Plan notes that despite considerable existing development permissions, there has not been significant private sector interest in proceeding with development and, in the instances where there has been proposed development, it is of an inappropriate form and quality in the Town’s view.
Preferred Built Form
The Secondary Plan provides that the Aurora Promenade will ensure balanced growth and development as well as protect the stability of established residential neighbourhoods. The Town wants to ensure successful “main street” business areas which are intrinsically linked to their surrounding neighbourhoods. A stable and robust residential population within an easy walk of Yonge and Wellington Streets is essential to help support shops and services. A key objective for The Aurora Promenade is its eventual transformation from an automobile-oriented, suburban format, to a vibrant pedestrian-oriented area. The Plan proposes to focus residential intensification around the location of the GO Station to establish mixed and higher density residential, office and commercial uses that are accessible to multiple modes of public transportation. The Aurora Promenade Secondary Plan proposes building heights of between two to five storeys with the exception of one to three storeys in established residential neighbourhoods.
Town of Aurora – The Aurora Promenade Secondary Plan Page 2 of 2
Impact on Schools
One of the goals stated in the Town of Aurora Official Plan is to have approxim at ely 30 percent of new residential growth accommodated through intensification, with most of the intensification to be locat ed in the Aurora Promenade Secondary Plan. However, the Secondary Plan does not provide any estimates on actual unit counts or when development is to occur.
The Aurora Promenade Secondary Plan falls within Aurora Heights Public School Boundary in the elementary panel and Dr. G.W. Williams Secondary School and Aurora High School in the Secondary Panel. The time horizon for the proposed units is likely to occur over many years in various non uniform phases; there will be sufficient available pupil places at existing schools in the area to accommodate students generated from the proposed units.
ESTIMATED COST:
Not applicable at this time.
TIMELINE:
The Aurora Promenade Secondary Plan has been integrated into the Town of Aurora Official Plan. The Aurora Promenade Secondary Plan was approved by the Town on September 28, 2010 and will be forwarded to the Region of York for final approval.
RECOMMENDATIONS:
That on the recommendation of the Property Management Committee, the York Region District School Board approve the following recommendations.
1. That a public elementary school site will not be required within the Aurora Promenade Secondary Plan, Town of Aurora.
2. That the Director of Planning for the Town of Aurora be advised of this action.
COMMUNICATIONS IMPLEMENTATION PLAN:
Property Management Committee October 5, 2010 Coordinating Council of Superintendents October 13, 2010 Board Meeting October 28, 2010
APPENDED DATA:
Appendix A – Location of Aurora Promenade Secondary Plan
Respectfully submitted,
October 28, 2010
For further information, please contact R. Benson, J. Ross or the Director of Education. Appendix A Location of Aurora Promenade Secondary Plan, . Town of Aurora
Lester B. Pearson PS ^
Devins Drive PS !
Aurora Heights PS !
Bayview Avenue
Wellington Street East
Wellington Street West !Aurora Senior PS
Aurora HS # George Street PS Aurora Grove PS ! !
Dr. G.W. Williams SS #
Yonge Street
Regency Acres PS !
# S Yonge Street Public Elementary School Public Elementary School Site Proposed Roads Ú Ê Public Elementary French Immersion T Public Secondary School Site Road Centreline $ Public Secondary School Location of Secondary Plan YORK REGION DISTRICT SCHOOL BOARD
2C SECONDARY PLAN AREA TOWN OF AURORA
BACKGROUND:
The Board’s involvement in the secondary plan process provides an opportunity to review the municipality’s planning goals and policies that will guide future growth and ensure that school accommodation needs are met in the 2C Area.
RATIONALE:
The purpose of this report is to request approval of the comments that are to be submitted to the Town of Aurora concerning the Board’s requirement for a school site within the proposed plan.
An initial report was brought forward to trustees in February 2007 in which 2 public elementary schools sites were proposed. However, with ongoing refinements to the Secondary Plan and a more definite idea of full residential build-out of Aurora, Board Staff are recommending the designation of one public elementary school site, rather than two elementary school site designations. In the event that the projected yield exceeds the capacity of the 2C school there is sufficient accommodation in the nearby schools for any additional students.
PLANNING FOR GROWTH:
The 2C Secondary Plan Area is located west of Leslie Street, north of Wellington Street and south of St. John’s Side Road, in the Town of Aurora, as shown in Appendix A.
The 2C Secondary Plan is based on meeting the policy goals of the Province and the Region of York with respect to a more efficient and compact urban form. Approximately 8,000 new residents and 3,200 new housing units are proposed for the 2C Area. The Secondary Plan provides opportunities for a broad range of housing forms consisting of mostly low (singles and semi-detached) and medium density (townhouses, multiple-unit buildings) residential with some higher density housing (marketed primarily to seniors). The proposed unit breakdown is as follows.
Housing Form # of Units Low 1,195 Medium 1,151 High 857
Development is not anticipated to begin before 2013 when servicing allocation is projected to be available.
Town of Aurora –2C Secondary Plan Area Page 2 of 3
PUPIL YIELD & SCHOOL ACCOMMODATION:
The proposed 3,200 units could yield approximately 760 elementary students and 324 secondary students. Board staff had initially requested 2 public elementary school sites. However, with the opening of the Unnamed Bayview Northeast Elementary School in 2012 and the sch o o l sit e designation in Southeast Newmarket (Co p p e r H i l l s), Board Staf f has determined that one school site designation in 2C is sufficient.
Elementary students generated from the 2C Area will hold at Hartman Public School or Whitchurch Highlands Public School. Hartman Public School is a Junior Kindergarten to Grade 8 school with a capacity of 539 and a March 31, 2010 enrolment of 506.00 (FTE). Whitchurch Highlands Public School (2010 Replacement Project) is a Junior Kindergarten to Grade 8 school with a capacity of 346 and a March 31, 2010 enrolment of 262.00 (FTE).
Secondary students generated from the 2C Area will attend Dr. D. G. Williams Secondary School. D. G. Williams Secondary School has a capacity of 1,224 and a March 31, 2010 enrolment of 1,257 (NOM). The Board also has a secondary school site in Northeast Aurora.
SCHOOL SITE OPTIONS IN THE 2C SECONDARY PLAN
The Town of Aurora has proposed a number of options for school site designations for the 2C Secondary Plan Area. Board staff has participated in various workshops and has had extensive dialogue with the Town regarding the Board’s preferred configuration which is shown in Draft 1 of the Land Use Schedule, provided as Appendix B. The public school configuration in Land Draft 2 and Draft 3, shown respectively as Appendix C and Appendix D are not acceptable to Board Staff. In Draft 2, the new 2C school site needs to have greater distance from the Bayview Northeast #2 ES Site; as well, there will be traffic and circulation issues from two schools adjacent to one another without a park separating them. In Draft 3, the school site is separated from the park by residential lots and a road. As well, frontage does not appear to meet the Board’s standards and the road network opposite the school does not line up with school driveways.
ESTIMATED COST:
Not applicable at this time.
TIMELINE:
The 2C Secondary Plan was adopted by the Town on September 28, 2010 with Draft 3 of the Land Use Schedule. The Plan has been referred to the Ontario Municipal Board by others. Board staff will participate in the OMB hearing to ensure that our site requirements are met.
RECOMMENDATIONS:
That on the recommendation of the Property Management Committee, the York Region District School Board approve the following recommendations.
1. That the York Region District School Board will require an elementary school site within the 2C Secondary Plan Area.
2. That the public elementary school site should be located as shown on Land Use Schedule Draft 1. Town of Aurora –2C Secondary Plan Area Page 3 of 3
3. That the location of the public elementary school site shown on Land Use Schedule Draft 2 and Draft 3 are not acceptable to the Board.
4. That the Director of Planning for the Town of Aurora be advised of this action.
COMMUNICATIONS IMPLEMENTATION PLAN:
Property Management Committee October 5, 2010 Coordinating Council of Superintendents October 13, 2010 Board Meeting October 28, 2010
APPENDED DATA:
Appendix A – 2C Secondary Plan Area Appendix B – Land Use Schedule (Draft 1) Appendix C – Land Use Schedule (Draft 2) Appendix D – Land Use Schedule (Draft 3)
Respectfully submitted,
October 28, 2010
For further information, please contact R. Benson, J. Ross or the Director of Education.
Appendix A 2C Secondary Plan Area . Town of Aurora !
Southeast Newmarket ES Site Highway 404
Mulock Drive (
Stonehaven ES !
Armitage Village PS ! Sir William Mulock SS # St John's Sideroad
Highway 404
Yonge Street 2C Secondary Plan Area
Bayview Northeast #2 ES Site (Proposed 2012 Opening) (
Bayview Avenue
Northern Lights PS Leslie Street !
* Hartman PS !
Lester B. Pearson PS Devins Drive PS ^ ! Aurora Heights PS !
Wellington Street East
Wellington! Street West Aurora HS # George Street PS Aurora Grove PS ! !
Dr. G.W. Williams SS #
# S Public Elementary School Public Elementary School Site Proposed Roads Ú Yonge Street Ê Public Elementary French Immersion T Public Secondary School Site Road Centreline $ Regency Acres PSPublic Secondary School Location of Secondary Plan ! Appendix B 2C Land Use Schedule (Draft 1), Town of Aurora
Bayview NE #2 ES (Proposed September 2012 Opening) Public ES Site
Hartman PS Appendix C 2C Land Use Schedule (Draft 2), Town of Aurora
Bayview NE #2 ES Public ES Site (Proposed September 2012 Opening)
Hartman PS Appendix D 2C Land Use Schedule (Draft 3), Town of Aurora
Bayview NE #2 ES (Proposed September 2012 Opening) Public ES Site
Hartman PS YORK REGION DISTRICT SCHOOL BOARD
OFFICIAL PLAN REVIEW TOWN OF RICHMOND HILL
BACKGROUND:
The Board’s involvement in the official plan review process provides an opportunity to review municipal planning goals and policies that will guide future growth and ensure that school accommodation needs are met in the Town of Richmond Hill.
RATIONALE:
The purpose of this report is to inform trustees about the Town’s plans for new growth. Board staff will also provide an update to trustees regarding the comments submitted to the Town of Richmond Hill concerning changes to specific secondary plan policies which impact the Board.
PLANNING FOR GROWTH:
The Official Plan projects significant growth in the next 20 years for the Town of Richmond Hill. Population is projected to grow to approximately 242,200 people by 2031. The following table provides a summary of population and housing units to the year 2031.
Town of Richmond Hill Population & Unit Forecasts to the Year 2031
2006 2011 2016 2021 2026 2031 Population 169,800 195,000 216,900 231,500 239,400 242,200 Units 51,005 60,559 69,241 75,654 79,576 81,000
* The numbers listed above are approximates and subject to change.
The existing developed area of Richmond Hill will be the focus of growth and development in the Town because of the availability of existing and planned services. The boundary for this area is shown on Appendix A. Given that the Town is nearly built out, most of the future development in the Town will occur through intensification.
To help ensure conformity with new Provincial and Regional policies that seek to achieve a more compact urban form through intensification, Richmond Hill’s goal is to accommodate 40% of new residential growth through intensification.
INTENSIFICATION:
Richmond Hill has established a hierarchy of intensification areas identified as follows: Richmond Hill Centre, Key Development Areas & Regional Centres, Local Centres, Local Development Areas & Local Corridors, Neighbourhood Infill and Secondary Suites. These areas are identified in Appendix B.
1. Richmond Hill Centre at Yonge Street and Highway 7 is identified as an Urban Growth Centre in the Provincial Growth Plan and a Regional Centre in the York Region Official Town of Richmond Hill –Official Plan Review Page 2 of 4
Plan. The Richmond Hill Centre is part of the Richmond Hill/Langstaff Gateway Urban Growth Centre shared with the Town of Markham. It is intended to become an urban mixed-use centre containing the highest densities in the Town, focused around a major inter-model Regional transit hub, which includes the proposed subway extension.
2. The Key Development Areas (KDAs) are envisioned as mixed-use centres along a Regional Corridor. The existence of public rapid transit service combined with major existing nodes of retail and commercial development and opportunities for large land parcels to be redeveloped provides ideal conditions to promote transit-oriented development. These areas include:
• Yonge Street & 16th Avenue • Yonge Street & Bernard Avenue
3. The Regional Corridors will accommodate intensification at a scale and intensity generally less than the KDAs. Certain areas of the Regional Corridors will have a broad range and mix of land uses and activities in a compact, pedestrian and transit-oriented built form serviced by existing and planned public rapid transit. These areas include:
• Yonge Street • Highway 7
4. Local Centres will be important neighbourhood focal points and will develop as revitalized, mixed-use centres with pedestrian-oriented, human-scaled main streets to serve adjacent neighbourhoods. These areas include:
• Yonge Street & Major MacKenzie Drive • Yonge Street & King Road (Oak Ridges)
5. The Local Development Areas (LDAs) are located along the Local Corridor and represent a series of smaller-scale, mixed-use service hubs for the adjacent neighbourhoods. These areas include:
• Trench Street • Newkirk Road • Bayview Avenue
6. The Local Corridor will have a limited range and mix of land uses and activities in a compact, pedestrian-oriented built form served by planned, long-term public rapid transit. These areas include:
• Major MacKenzie Drive
7. The Neighbourhoods are generally characterized by low-density residential areas and provide for small-scale infill opportunities.
Town of Richmond Hill –Official Plan Review Page 3 of 4
SECONDARY PLANS PART II OF THE OFFICIAL PLAN:
The Official Plan provides for the preparation of a number of secondary plans (See Appendix C) including:
• Richmond Hill Centre (Yonge Street & Highway 7) • Downtown Local Centre (Yonge Street & Major MacKenzie Drive) • Oak Ridges Local Centre (Yonge Street & King Road) • Yonge Street and 16th Avenue Key Development Area • Yonge Street and Bernard Avenue Key Development Area
Two Secondary Plans that have been approved or are in the process of being approved are:
• North Leslie • West Gormley
Nort h Leslie Secondary Plan
The North Leslie Secondary Plan Area is a new addition to the settlement area to this Plan. The Ontario Municipal Board approved the majority of the North Leslie Secondary Plan. Once the Order of the Ontario Municipal Board is final, the North Leslie Secondary Plan will be incorporated into Part II of this Plan.
The North Leslie Secondary Plan was brought forward to trustees in June 2002. The Board designated 3 elementary school sites and one secondary school site (Richmond Green Secondary School) in the North Leslie Lands, as shown on Appendix D. Board Staff will have an opportunity to further refine elementary school site locations once a Block Plan is circulated.
West Gormley Secondary Plan
The West Gormley Secondary Plan forms part of Part II of the Official Plan. A report for the West Gormley Secondary Plan was brought forward to t r ust ees in November 2004. The Board designated one elementary school site within the W e st Go r m l e y Pl an as shown on Appendix E.
Infrastructure improvements to the York Durham Servicing System and/or the Yo r k Wat er Syst em ar e su b ject t o En v ir o n m en t al Assessm en t s t o b e ap p r o v ed b y the Province in order to provide additional capacity w hich is required to accommodate residential development in both the North Leslie Secondary Plan an d We st Go r mley Secondary Plan. Development for these areas is not expected to occur prior to 2013.
TRANSPORTATION:
Key improvements to Richmond Hill’s transportation network have been proposed to support new growth, including the Yonge Subway extension, enhancements to the VIVA rapid transit system along Yonge Street and Highway 7, as well as new GO stations, and proposed Highway 404 Interchanges at Bethesda Sideroad and 19th Avenue. Each of these initiatives is dependent on funding solutions.
Town of Richmond Hill –Official Plan Review Page 4 of 4
ESTIMATED COST:
Not applicable at this time.
TIMELINE:
The Richmond Hill Official Plan was approved by Town Council on July 12, 2010 and has been forwarded to the Region of York for final approval. Board Staff have sent correspondence regarding the policy language in the Official Plan (See Appendix F).
RECOMMENDATION:
That on the recommendation of the Property Management Committee, the York Region District School Board receive the Official Plan Review, Town of Richmond Hill report for information.
COMMUNICATIONS IMPLEMENTATION PLAN:
Property Management Committee October 5, 2010 Coordinating Council of Superintendents October 13, 2010 Board October 28, 2010
APPENDED DATA:
Appendix A – Settlement Area Appendix B – Intensification Areas Appendix C – Secondary Plans Appendix D – North Leslie Secondary Plan Appendix E – West Gormley Secondary Plan Appendix F – Letter to the Town of Richmond Hill
Respectfully submitted,
October 28, 2010
For further information, please contact R. Benson, J. Ross or the Director of Education.
Appendix A Settlement Area Town of Richmond Hill . Appendix B Intensification Areas . Town of Richmond Hill
Bloomington Oak Ridges Local Centre
S
King
404 Leslie
Bayview
Yonge
Bathurst
19th
Elgin Mills ( Downtown Local Centre
X X X
Major Mackenzie 16th
Richmond Hill ( Centre Carrville
Langstaff Gateway
Hwy 7
S # Public Elementary School Public Elementary School Site T Local Corridor Ú Public Secondary School Site Ê Public Elementary French Immersion Regional Corridor $ Major Centres Public Secondary School X Local Development Area ( Key Development Area Appendix C Secondary Plans Town of Richmond Hill . Appendix D North Leslie Secondary Plan . Town of Richmond Hill
Public ES Site
Public ES Site Public ES Site Richmond Green SS Appendix E West Gormley Secondary Plan . Town of Richmond Hill
Public ES Site EDUCATION CENTRE - AURORA
60 ~mncron SLrttt Wtst 80. • O,A""'"'· O"'°tio HG JH2 '"" 905.121.1931 Tel: 90.S.727.Jf
June 21, 2010
Via Fax: (905) 832- 8545
Mr. Paul Freeman Town of Richmond Hiii
Dear Mr. Freeman:
Re: Draft Town of Richmond Hill Official Plan
Board Staff have reviewed the draft Official Plan and has the followlng comments:
SECTION 3 .2 .3 SUSTAINABLE DESIGN
With regards to # 27. & # 28. "Development of publJc facilities with a gross floor area over 500 m2 shall achieve a minimum LEED® Silver standard, or alternative equivalent." and "The Town shall encourage development or public facilities with a gross floor area under 500 m2 to achieve a minimum LEED® Sliver standard, or alternative equivalent.•
The Board's comments are as follows:
1. The School Board requests that schools be encouraged, rather than being required to achieve LEED Standards, or equivalent.
2. The School Board supports sustainable design and operation of our schools. The Board has incorporated the following Green Initiatives in our schools: making schools more sustainable, providing better efficiency in the use of water, Improved energy systems, selection of materials and resources, Improved Indoor environmental quality, innovation and design, and pilot programs which the Board has applied to provide.
3. The Board has reviewed Its cu rrent design and construction methodologies for Its new schools and has determined that it already meets the threshold required to achieve LEED certification. Because of stringent provincial funding rules, the Board has at present chosen to forgo the cost in consulting fees associated with documenting and commissioning that are required to obtain certification from the Canadian Green Building Council.
4. Unless there are substantial changes to the benchmarks to support new school construction, or there Is additional funding support from other avenues for new school construction, certifying new school construction to the thresholds identified will not be possible for the Soard to meet.
SECTION 34.l URBAN DESIGN
With regards to # 49. "In the centres and corridors, parking shall be encouraged or required, in accordance with the pollcfes of this Plan, to locate below grade or in structured parking at the rear or side of a development site to enhance tl:le pedestrian realm." The Board's comments are as follows:
l . In the event that there Is a school site designation in the centres and corridors, below grade and structured parking will exceed the Ministry benchmark; therefore, the Board will not be able to pay for these items.
With regards to # 51 . "Surface parking shall be minimized wherever possi ble. Where surface parking is provided, it shall wherever possible be located at the rear or side of a development site and shall include substantial landscaping within and along the perimeter of parking areas. Joint pedestrian and vehicular access between development sites shall be encouraged and may be requ I red on arterial streets."
The Board's comments are as follows:
l. The Board req uires some parking between the bu ilding frontage and the street for ha nd icap and visitor parking.
2. The Board has not designed parking at the back of our schools for several reasons:
a. Barrier Free parking is required close to the front entrance. b. It is essential to minimize the penetration of cars and busses into the school site for student safety; therefore, students are dropped off at the front or side of the school. c. Schools that contain child care centres may have special requirements for parking ahd pick· up and drop·off of students at the front of schools. d. We try to preserve as much space at the rear of schools for student play areas, as well as maximizing green space, particularly where a school site Is campused with a neighbourhood park. e. In reviewing our sites with the prlncl ples of CPTED, crea ting a non-supervised area accessible by vehicles runs contrary to those principles.
S!!iCTI ON 4.4. 1 LAND USE
With regards to # 5. "Public elementary schools, where permitted, shall be subject to the following requirements: a. Frontage on a collector street ; "
The Board's comments are as follows:
1. The Board will not locate elementary schools on major collector streets. Our prererence is to be located on minor collector streets. In the event that there are circumstances which preclude the Board from locating on a minor collector, the Board req uires the ability to front onto a local street. ·
SECTION 4. 2 .2 DESIGN
With regards to # 8 . "Within the Richmond Hill Centre, pa rking shall be required to locate below grade or in structured parking integrated at the rear or side of a building.•
The Board's comments are as follows: l . I n other Ontario School Boards in •urban" environments, such as Toronto, funding for schools occurs through partnerships with municipalities and developers. Therefore, external fu nding for the construction of below grade or structured parking for schools will be required, as this will exceed the Ministry's benchmark.
With regards to # 10. "Below grade building connections shall be required to max1mtze underground connectivity to transit stations, other bulldlngs and pa rking areas within the Richmond Hill Centre.•
The Board's comments are as follows:
1. "Urban" envlnonments, such as Toronto, School Boards do not recommend underground connections to schools as it is difficult to control the access of non-school public during school hours; this is a safety issues for staff and students.
SECTION 5 .5 BONUSING (BON USING BY- LAWS)
With regards to # 3. "Notwithstanding the generality of the foregoing, the intent of Council in passing such a By-law shall be to obtain community benefits including, but not limited to the following :"
The Board's comments are as foffows:
1. The Board requests that •schools" be included in the list of community benefits.
SECTION 8.6.2.5.3 SCHOOLS AND PLACES OF WORSHJP
With regards to a. "Applications for amendment to the Zoning By-law to permit elementary schools operated by the York Region District School Board and the York Catholic District School Board will be assessed on the basis of conformity with the following criteria: I. Frontage and access on a collector street;" and
With regards to b. • Applications for amendmen\ to the Zoning By-law to permit secondary schools operated by the York Region District School Board and the York Catholic District School Board will be assessed on the basis of conformity w ith the following criteria: I. The school is located at an Intersection of an arterial and a collector street with access via the collector street;"
The Board's comments are as follows: l . This policy is appropriate for secondary schools however, the Board will not locate elementary schools on major collector street. For elementary schools our preference is to be located on a minor collector street. In the event that there are circumstances which preclude the Board from locating on a minor collector, the Board requires the ability to front onto a local street.
SECTION 8 .6.4 INSTITUTIONAL POLJCIES
With regards to b. •1n general, institutional uses including schools, parks and places of worship shall be located along arterial and/or major collector streets."
The Board's comments are as follows:
2. As discussed, the Board will not locate elementary schools on major collector street. For elementary schools our preference is to be located on a minor collector street. Jn the event that there are circumstances which preclude the Board from locating on a minor collector, the Board requires the ability to front onto a local street. SECTION 8 .6.5.3 SCHOOLS
With regards to f. • rn consultation with the York Region District School Board and York Catholic District School Board, it Is Council's policy to obtain a first right-of-refusal on designated school sites which are not required for school purposes in order to purchase such land for park purposes."
The Board's comments are as follows:
1. The School Boa rd Is governed by Provincial legislation. If la nd is owned by the Board and is declared surplus by the Board, under the legislation the coterminous school board would be given the first opportunity to acquire the land.
2. If the Board has a site designation or option to purchase, it is Board Polley to offer it to the coterminous Boa rd first.
If further clarification of further discussion is required, please contact this office.
Yours trul y, /. ,, / .-~-'/ .~/}.....,_.,..-.._ v . ./ Jessica Peake, MCIP, RPP Land Use Pian ner
copy: Ad~m McDonald, YCDSB
Y:\RICHMOND HILL\Offic1al Pl•n 2010\Draft Officl•I Plan _June 2010.doc
YORK REGION DISTRICT SCHOOL BOARD
PROPOSED DEVELOPMENT APPLICATION D01-10003 / D02-10011 TOWN OF RICHMOND HILL
BACKGROUND:
The purpose of this report is to request approval of the comments that are to be submitted to the Town of Richmond Hill concerning the Board’s requirement for a school site within the proposed plans.
RATIONALE:
A. Application:
D01-10003 / D02-10011 by Haulover Investments Ltd
The proposed Official Plan and Zoning By-law Amendments has been submitted for a mixed use commercial / residential development consisting of 26-storey and 18-storey condominium apartment buildings connected by a 6-storey podium for commercial uses.
B. Location:
The proposed application is located south of 16th Avenue, on the east side of Yonge Street, Town of Richmond Hill.
Please see attached map (Appendix A)
C. Proposed Housing Units:
Condominium Apartment (Residential) 494
Total 494
D. Total Pupil Yield:
Elementary 30-44 Secondary 15
The total pupil yields reflect local community high density yields at the low end and regional high density yields at the high end of the range.
The application does not have servicing allocation at this time.
Town of Richmond Hill – Proposed Development Application D01-10003 / D02-10001 Page 2 of 3
E. School Accommodation:
Elementary
Current Attendance Area
At the elementary level, this plan is located within the Charles Howitt Public School boundary. Charles Howitt Public School is a Junior Kindergarten to Grade 8 school with a capacity of 310 and a March 31, 2010 enrolment of 319.00 (FTE).
Secondary
Current Attendance Area
At the secondary school level, this plan is located within the Langstaff Secondary School boundary. Langstaff Secondary School has a capacity of 1,129 and a March 31, 2010 enrolment of 1,317.
ESTIMATED COST:
Not applicable at this time.
TIMELINE:
The Town of Richmond Hill had requested the Board’s comments concerning the Proposed Development Application by August 11, 2010.
An extension of time in which to comment has been requested from the Town of Richmond Hill.
RECOMMENDATIONS:
That on the recommendation of the Property Management Committee, the York Region District School Board approve the following recommendations.
1. That the York Region District School Board will not require a public elementary school site within proposed development plan D01-10003 / D02-10011, Town of Richmond Hill.
2. That the Director of Planning for the Town of Richmond Hill be advised of this action.
COMMUNICATIONS IMPLEMENTATION PLAN:
Property Management Committee October 5, 2010 Coordinating Council of Superintendents October 13, 2010 Board Meeting October 28, 2010
Town of Richmond Hill – Proposed Development Application D01-10003 / D02-10011 Page 3 of 3
APPENDED DATA:
Appendix A – Location of Proposed Plan D01-10001 / D02-10011, Town of Richmond Hill
Respectfully submitted,
October 28, 2010
For further information, please contact R. Benson, J. Ross or the Director of Education.
Appendix A Location of Proposed Plan, D01-10003 / D02-10011 Town of Richmond Hill /
Yongehurst Road
Observatory Lane
Weldrick Road West Sixteenth Avenue PS ! Baif Boulevard
Ross Doan PS ! D01-10003/ D02-10011 16th Avenue
Carrville Road
Roselawn PS !
Yonge Street
Bantry Avenue
Red Maple PS
Charles Howitt PS ! !
Pearson Avenue
High Tech Road
Langstaff SS # Garden Avenue
# S Public Elementary School Public Elementary School Site Proposed Roads Ú Ê Public Elementary French Immersion T Public Secondary School Site Road Centreline $ Public Secondary School Location of Proposed Plan
YORK REGION DISTRICT SCHOOL BOARD
PROPOSED DEVELOPMENT APPLICATION D01-10005 / D02-10017 TOWN OF RICHMOND HILL
BACKGROUND:
The purpose of this report is to request approval of the comments that are to be submitted to the Town of Richmond Hill concerning the Board’s requirement for a school site within the proposed plans.
RATIONALE:
A. Application:
D01-10005 / D02-10017 by Intracorp Developments Inc
The proposed Official Plan and Zoning By-law Amendments has been submitted for a high density residential development consisting of two 15-storey condominium apartment buildings, two 9-storey condominium apartment buildings and a public park. In addition, a 15-storey seniors apartment building is also part of this proposed development and not included in the condominium apartment unit count below.
B. Location:
The proposed application is located north of Weldrick Road West, on the west side of Yonge Street, Town of Richmond Hill.
Please see attached map (Appendix A)
C. Proposed Housing Units:
Condominium Apartment (Residential) 627
Total 627
D. Total Pupil Yield:
Elementary 38-56 Secondary 19-25
The total pupil yields reflect local community high density yields at the low end and regional high density yields at the high end of the range.
The application does not have servicing allocation at this time.
Town of Richmond Hill – Proposed Development Application D01-10001 / D02-10001 Page 2 of 3
E. School Accommodation:
Elementary
Current Attendance Area
At the elementary level, this plan is located within the Ross Doan / Roselawn Public School boundary. Ross Doan Public School is a Junior Kindergarten to Grade 4 school with a capacity of 463 and a March 31, 2010 enrolment of 366.50 (FTE). Roselawn Public School is a Grade 5 to Grade 8 school with a capacity of 382 and a March 31, 2010 enrolment of 380.00 (FTE).
Ross Doan Public School and Roselawn Public School are currently holding students from the Nellie McClung Public School boundary which is proposed to open in September 2011, at which time, additional pupil places will be available at Ross Doan Public School and Roselawn Public School.
Secondary
Current Attendance Area
At the secondary school level, this plan is located within the Alexander Mackenzie High School boundary. Alexander Mackenzie High School has a capacity of 1,449 and a March 31, 2010 enrolment of 1,046.
ESTIMATED COST:
Not applicable at this time.
TIMELINE:
The Town of Richmond Hill had requested the Board’s comments concerning the Proposed Development Application by July 30, 2010.
An extension of time in which to comment has been requested from the Town of Richmond Hill.
RECOMMENDATIONS:
That on the recommendation of the Property Management Committee, the York Region District School Board approve the following recommendations.
1. That the York Region District School Board will not require a public elementary school site within proposed development plan D01-10005 / D02-10017, Town of Richmond Hill.
2. That the Director of Planning for the Town of Richmond Hill be advised of this action.
Town of Richmond Hill – Proposed Development Application D01-10005 / D02-10017 Page 3 of 3
COMMUNICATIONS IMPLEMENTATION PLAN:
Property Management Committee October 5, 2010 Coordinating Council of Superintendents October 13, 2010 Board Meeting October 28, 2010
APPENDED DATA:
Appendix A – Location of Proposed Plan D01-10001 / D02-10017, Town of Richmond Hill
Respectfully submitted,
October 28, 2010
For further information, please contact R. Benson, J. Ross or the Director of Education.
Appendix A Location of Proposed Plan, D01-10005 / D02-10017 Town of Richmond Hill / !
Alexander Mackenzie HS
#
Major Mackenzie Drive West
D01-10005/ D02-10017
Yongehurst Road
Observatory Lane
Weldrick Road West
Baif Boulevard !
Ross Doan PS Yonge Street ! Sixteenth Avenue PS
16th Avenue
Carrville Road
Roselawn PS !
# S Public Elementary School Public Elementary School Site Proposed Roads ÊÚ Public Elementary French Immersion T Public Secondary SchoolBantry Avenue Site Road Centreline $ Public Secondary School Location of Proposed Plan
Charles Howitt PS ! Red Maple PS YORK REGION DISTRICT SCHOOL BOARD
SUTTON / JACKSON’S POINT SECONDARY PLAN TOWN OF GEORGINA
BACKGROUND:
The Board’s involvement in the secondary plan process provides an opportunity to review municipal planning goals and policies that will guide future growth and to ensure that school accommodation needs are met in Sutton / Jackson’s Point area.
RATIONALE:
The purpose of this report is to request approval of the comments that are to be submitted to the Town of Georgina concerning the Board’s requirement for a school site within the recently released Sutton / Jackson’s Point Secondary Plan. Board Staff will also provide an update to Trustees regarding the comments submitted to the Town of Georgina and the Region of York concerning changes to specific secondary plan policies which impact the Board.
PLANNING FOR GROWTH:
The Sutton / Jackson’s Point Secondary Plan is bounded by Lake Simcoe, west of Park Road, north of Latimer Road and east of McCowan Road, in the Town of Georgina (See Appendix A).
It includes the communities of Sutton and Jackson’s Point as well as some surrounding rural areas. The estimated December 2009 population within the Secondary Plan was approximately 6,760 persons. The population within the Secondary Plan area is projected to increase to approximately 14,200 persons. Of that, an expanded Sutton Sewage Treatment Plan will service 13,500 persons, with the other 700 persons served by the Keswick Sewage Treatment Plant. The rural / agricultural population is expected to remain constant at about 300 persons. By the year 2031, the total population within the Secondary Plan Area is projected to be approximately 15,150 persons.
Based on this growth projection, there is a need to accommodate approximately 4,525 potential new residents (that are not already in existing development plans) within the Urban Service Boundary by the year 2031. The Secondary Plan intends that this new growth shall be accommodated by a combination of new green-field development and through intensification within already built out communities. Seventy to 75 percent of new growth is to be accommodated within the designated green-field area and 25 to 30 percent of new growth is to be accommodated through intensification.
The intent of the Plan is for growth to occur in an orderly and phased manner with regards to municipal services, transportation networks, and community services.
Town of Georgina – Sutton/Jackson’s Point SP Page 2 of 3
SCHOOL ACCOMMODATION:
Currently, at the elementary level, the Plan area is served by Sutton Public School and Black River Public School. Sutton Public School is a Junior Kindergarten to Grade 8 school with a capacity of 453 (2010 Replacement Project) and a March 31, 2010 enrolment of 262.00 (FTE). Black River Public School is a Junior Kindergarten to Grade 8 school with a capacity of 353 and a March 31, 2010 enrolment of 324.00 (FTE).
The Board had previously designated 2 elementary school sites with the Sutton / Jackson’s Point Plan Area (See Appendix A).
At the secondary school level, Sutton District High School will accommodate any new growth. Sutton District High School has a capacity of 1,422 and a March 31, 2010 enrolment of 782 (NOM).
TRANSPORTATION:
The extension of Highway 404 from Green Lane to Ravenshoe Road is currently under construction. Completion will provide the road capacity to handle forecasted increase in travel needs brought about by future growth.
The goal is to complete the road by the end of 2012. There is, however, a land assembly issue involving five property owner in the northerly section. An Ontario Municipal Board Hearing began in June 2010 concerning this dispute has been adjourned until the end of September. The Ministry of Transportation advises that they will be able to meet their schedule if a favourable decision is made at the hearing.
SERVICING:
The main impediment to growth has been the provincial limits on phosphorus loading from the Water Pollution Control Plant (WPCP) into the Lake Simcoe Basin. The Region of York has recently completed the necessary environmental studies to demonstrate that it can expand the plant to service the growth planned within the Service Area boundary in the Secondary Plan Area. That limit has been addressed through a phosphorus reduction strategy. The Ministry of the Environment is currently in the process of reviewing these studies.
TIMELINE:
The Sutton / Jackson’s Point Secondary Plan was approved by Town Council on June 30, 2010. The Secondary Plan has been forwarded to the Region for final approval. Board Staff have sent correspondence regarding the policy language in the Secondary Plan (See Appendix B).
ESTIMATED COST:
Not applicable at this time.
Town of Georgina – Sutton/Jackson’s Point SP Page 3 of 3
RECOMMENDATIONS:
That on the recommendation of the Property Management Committee, the York Region District School Board approve the following recommendations.
1. That the York Region District School Board confirm the continued need for two public elementary school site designations shown on the Land Use Schedule in the Sutton / Jackson’s Point Secondary Plan.
2. That the Director of Community Planning for the Region of York be advised of this action.
COMMUNICATIONS IMPLEMENTATION PLAN:
Property Management Committee October 5, 2010 Coordinating Council of Superintendents October 13, 2010 Board Meeting October 28, 2010
APPENDED DATA:
Appendix A – Sutton / Jackson’s Point Secondary Plan Appendix B – Letter to the Town of Georgina and the Region of York
Respectfully submitted,
October 28, 2010
For further information, please contact R. Benson, J. Ross or the Director of Education.
Appendix A Sutton/Jackson's Point Secondary Plan, Town of Georgina .
Morning Glory PS
( Sutton NE #2 ES Site
Dalton Black River
Black River PS ! ( Sutton SE #1 ES Site 48 Park ! # Sutton District HS Sutton PS
Baseline Proposed 404 Extension
McCowan
48
Country Mile
Catering
# S Public Elementary School Public Elementary School Site Proposed Roads Ú T Ê Public Elementary French Immersion Public Secondary School Site Road Centreline $ Public Secondary School Location of Proposed Plan EDUCATIOIC CENTRE - AURORA
)i/ '° ~... , .Sl.fffl~l e'-~egion ... 40,Aunua, O.,.,rio lfC.lH2 ra s:fOS.111.l UI JllTllC:T ICNOeL !(!Al• TH: tos.TH.)141 m.aPS.7116 91ll.1l2.Jl01 4/6.9'9.afll w..•oh.,.._.rna.. ed•. ••·""
August4, 2010
Via Emal/
Mr. Mike Malletle The R.glonal Munici pality of York Planning Servioe$ 17250 Yonge Street, N-market Ontario, L3Y 6Z1
Dear Mr. Mallette:
Re: D,..ft Sutton I Jacln10.n's Point Secon.dary Pl!'~ ------
Board Staff have reviewed the draft Official Plan and has the foltowiny comments:
Sustainable DuigrVGreen Building
The School Boa~ supports sustainable design and operation of our schools. The Board has incorporated the following Green Initiatives in our schools: making &chools mor11 sustainable. pro111dlng better efficiency In Ille use of water, Improved eneryy systems, selection of meteriels and re.sources, improved indoor environmental quality, and innovation and design. The Board has also participated in a limited provincial pilot called Green Schools Funding.
However, the Ministry of Education has 11 specific funding benchmark based on stringent provincial funding rules for the construc:Von of new schools and renovation of aJ1ist1n9 schools. The School Board will nol be able build schools that are above the benchmark that Iha Ministry prescribes.
The Board supports the language used in the Secondary Plan "to encourage' verses •require' green building design.
Urban Design and Archllacturat Control
The Board requires some par1 The Board has not designed parking at the back of our schools for several reasons: a. Barrier Free parking is required close lo !he front entrance. b. It is as&ential lo minimize the penetration of cars and busses into the school site tor student safety; Lllerefore, students are dropped off at the front or side of the school. c. Schools that conlain child care oenties may have special requirements for pall!ing and pick up and drop-off of gtudents at the front of schools. d. We lly lo preserve as much spece at the rear of schools for student p!lly areas, as well as ma11imizing gnten space, particularly where a school site is campU1ed with a neighbourhood park. e. In reviewing our sites with the principles of CPTED, crealif"lg a non-supervised area accessible by vehicles runs oontrary to those prlnciples. Public Pam and Open Space Pollclea Di&polilion of surplus school sites is govemed by Provincial Regulation 444198 whldl has specific niquirements related to the cirwlation of other government bodies, including the municlpatity. The School Board ls required by provincial legislation to sail any surplus lands at fair market value . IWaldantiel Ar.a Daslgnationa & Other Dealgnaliona Where Sdtoola Are Located Sama comments apply with regards to periling location as in Urban Design and ,t,rch/lectura/ Control. If furttier clarification of further dlsaJsslon is 111quirad, please contact this offil:e. Yours truly, c; ~ / Je&Sica Peake, MCIP, RPP Land Use Planner copy: Ms. Diotte, Town of Georgine (via email) Christine Hyde, YCDSB (via ematl) Y:\ GEORGINA\SuttonJ•ckson's Point Dnllt Secondary Plan\ Dralt Se PORTION OF KESWICK PUBLIC SCHOOL: SURPLUS LANDS TOWN OF GEORGINA BACKGROUND: The Keswick Public School property includes a small area of approximately .24 acres fronting onto Church Street. This parcel came into the Board’s ownership as part of the original land assembly to acquire the school site. The school was designed to take its sole vehicular access from The Queensway North. The Church Street frontage has never been used for vehicle access and is not required for the operation of Keswick Public School. Part of the Board’s Church Street frontage is subject to an easement in favour of the Region of York; the purpose of the easement is to provide the Region with access to their building which is landlocked. The Board has been approached by a member of the public to sell the parcel at fair market value. RATIONALE: Staff is proposing that the Church Street parcel at Keswick Public School be declared surplus to the Board’s needs and that staff be directed to commence with the circulation of the parcel in accordance with Regulation 444/98 of the Education Act. ESTIMATED COST: Not applicable. TIMELINE: Immediate RECOMMENDATIONS: That on the recommendation of the Property Management Committee, the York Region District School Board approve the following recommendations. 1. That a portion of Keswick Public School (Church Street frontage) be declared surplus to the York Region District School Board’s needs effective immediately. 2. That the circulation in accordance with Regulation 444/98 of the Education Act commence immediately. COMMUNICATIONS IMPLEMENTATION PLAN: Property Management Committee October 5, 2010 Coordinating Council of Superintendents October 13, 2010 Board Meeting October 28, 2010 Town of Georgina –Keswick PS: Surplus Lands Page 2 of 2 APPENDED DATA: Appendix A: Keswick Public School Property Respectfully submitted, October 28, 2010 For further information, please contact R. Benson, J. Ross or the Director of Education. Appendix A Keswick Public School Property Town of Georgina . Keswick PS ^ Church 180 Church Street The Queensway Surplus Parcel ~ 0.24 ac Marritt # S Public Elementary School Public Elementary School Site Proposed Roads Ú Circle Ridge Ê Public Elementary French Immersion T Public Secondary School Site Road Centreline $ Public Secondary School Location of Surplus Property YORK REGION DISTRICT SCHOOL BOARD MINISTRY OF EDUCATION: REQUEST FOR UPDATED CAPITAL PRIORITIES BACKGROUND: The Ministry of Education’s Memorandum 2010:B10, Request for Updated Capital Priorities, (Appendix A), requests that school boards update their capital priority information to support the Ministry’s long-term capital planning process. RATIONALE: The Ministry has requested that the capital priorities project list address student needs required as a result of accommodation pressure, facility condition, school consolidation, top-up funding for previously approved projects and other program or policy related projects. The Ministry has requested that the capital priority submission include business cases for each of the priority capital projects. The capital projects need to be completed by the 2015-2016 school year. Information is due to the Ministry by October 29, 2010 and can be amended until January 28, 2011. A list of projects to be submitted to the Ministry is attached as Appendix B. RECOMMENDATIONS: That on the recommendation of the Property Management Committee, the York Region District School Board approve the following recommendation. 1. That the Capital Priorities List be received for submission to the Ministry of Education. COMMUNICATIONS IMPLEMENTATION PLAN: Property Management Committee October 5, 2010 Coordinating Council of Superintendents October 13, 2010 Board October 28, 2010 APPENDED DATA: Appendix A – Ministry of Education Memorandum Appendix B – Capital Priorities List Respectfully submitted, October 28, 2010 For further information, please contact R. Benson, J. Ross or the Director of Education. Ministry of Education Minlstere de !'Education r'~ Office of the ADM Bureau du sous-ministre adjoint Business & Finance Division Division des operations et des finances t > 20th Floor, Mowat Block 20• etage, Edifice Mowat 900 Bay Street 900, rue Bay f/r. Ontario Toronto ON M7A 1L2 Toronto ON M7A 1L2 2010: 810 MEMORANDUM TO: Directors of Education SecretaryfTreasurers of School Authorities FROM: Gabriel F. Sekaly Assistant Deputy Minister DATE: September 01, 2010 SUBJECT: Request for Updated Capital Priorities As outlined Memorandum 2010:5829 $120M in Capital Funding Available for 2010- 2011, the Ministry does not have a capital funding allocation beyond the approximate $120M for 2010-11. However, the Ministry is requesting that school boards update their capital priority information based on the process and parameters outlined below in order to support the Ministry's long-term capital planning process. This process to update capital priorities is separate from the process outlined in Memorandum 2010:SB29 regarding the identification of the most urgent and pressing capital needs, although we expect to see many of the same projects. The process outlined in this memorandum is similar to the process followed for the Capital Priority funding in 2008-09 (Memorandum 2008:812). Priority Capital Projects Boards are requested to provide the Ministry with business cases reflecting the board's most recently approved or proposed capital priorities that need to be completed up to and including the 2015-16 school year. These submissions will support the Ministry in understanding and explaining the need for ongoing capital investments in the education sector. A template is available in the School Facilities Inventory System (SFIS) for boards to identify capital priorities and submit the associated business cases. Boards may also resubmit business cases with updated information for previously identified capital priority projects. Projects identified in response to 201 O:SB29 should also be submitted in the Capital Priorities section of SFIS. Boards are asked to submit their prioritized business cases by October 29, 2010. These business cases will not be 'locked' upon submission. Boards will have an opportunity to amend their capital priorities until January 28, 2011 to reflect direction from your boards of Trustees. Request for Capital Priorities Page 1of3 Memorandum from Gabriel F. Sekaly September01, 2010 Each board's capital analyst is available to work with your board on the update of its capital priorities and the preparation of their business cases. A list of analysts and their portfolio of assigned boards is attached to this memorandum. Business Case Considerations The Ministry asks boards to focus on projects that meet one or more of the needs outlined below: a) Accommodation Pressure: These include projects that historically may have been funded through pure New Pupil Places (NPP), growth schools and/or enrolment pressures. Essentially, they are scenarios where enrolment is projected to persistently exceed capacity at a school or community level. In explaining the capital project, the board should demonstrate: • that there is not sufficient surplus capacity at nearby schools of the same panel to accommodate the excess enrolment at the school(s), and • that this issue is expected to persist for the next 1 O years. b) Facility Condition: These include projects that historically may have been funded through Prohibitive to Repair. Projects in this category involve the replacement or major retrofit of schools that have high renewal needs relative to the cost of an appropriately sized new facility. In explaining the capital project, the board should demonstrate: • that the renewal needs are sufficiently high - either through historic Ministry- led condition assessments, or subsequent board assessments, • opportunity to benefit from right-sizing the facility, • potential savings to future renewal and/or operating costs, and • other benefits such as improved accessibility, programming and/or energy efficiency. c) School Consolidations: These include projects that historically may have been funded through Prohibitive to Repair or Capital Priorities. Projects in this category enable the board to reduce their excess capacity to better focus their resources. This category includes projects resulting from accommodation review recommendations. In explaining the capital project, the board should be able to demonstrate: • how the facilities in the area will be right-sized to support continued accommodation needs, • the results of the accommodation review process (where applicable), • potential savings to future renewal costs, and • other benefits, such as improved accessibility, programming and/or the energy efficiency. d) Top-up: These include projects that have already been funded at Ministry benchmarks, but require additional funding support due to costs not considered in the benchmark calculation and/or changes to the board's accommodation needs. In these cases, the board should be able to demonstrate (where applicable): Request for Capital Priorities Page 2 of 3 Memorandum from Gabriel F. Sekaly September01, 2010 • the projected costs that have not been covered in the original benchmark funding approval, and/or • how the accommodation needs for the area have changed from the original approved business case. e) Other: These include program or policy related projects that involve addressing the need for program space based on curriculum requirements, community use of schools, or Municipal requirements. Examples might include: • Lack of an appropriate gym, science lab, library or other specialized teaching space, based on panel, enrolment and curriculum requirements, • Capital barriers to community use of schools and/or facility partnerships, or • Accessibility improvements. In these cases, the board should be able to demonstrate how the projects will contribute to and/or support student achievement and/or support the role of the school in the community. Other Considerations In addition, business cases should include how each project supports the board in addressing the following objectives, where appropriate: • Improving Energy Efficiency and Water Conservation, • The implementation of Full-Day Early Learning Kindergarten, • Improving accessibility of schools based on existing accessibility requirements and planned changes to the built environment accessibility standards, and • Encouraging partnerships with community groups. Ministry Contact If you have any questions, or require additional information, please feel free to contact the portfolio analyst assigned to your board or: Nancy Whynot, Director, Capital Programs Branch at 416-325-4030 or at [email protected] Paul Bloye, Manager (A), Capital Programs Branch at 416-325-8589 or at [email protected] We look forward to working with you to identify your future capital priorities. Sincerely, • 1 GL. S0ka'"""1-, ---.. .. Assistant Deputy Minister, Elementary/Secondary Business and Finance Division Copy: Superintendents of Business and Finance Request for Capital Priorities Page3of3 Memorandum from Gabriel F. 5ekaly September 01, 2010 Appendix B Capital Priorities List (Memo2010:B10) Project Type Capacity Notes 2014 Aldergrove PS addition Accom Pressure TDB Joint EL‐K/Growth project 2014 Berczy SouthWest ‐ Beckett ES Accom Pressure 567 2014 Carrville Mills PS addition Accom Pressure TDB Joint EL‐K/Growth project 2014 Cornell Village PS addition Accom Pressure TDB Joint EL‐K/Growth project 2014 East Gwillimbury #1 ES (Green Lane) Accom Pressure 567 2014 Markham Area SS addition Accom Pressure TDB 2014 Markham Centre #1 ES Accom Pressure 567 2014 Unionville Meadows PS addition Accom Pressure TBD Joint EL‐K/Growth project 2015 Block 40 Elem ES Accom Pressure 567 2015 Markham Cornell #4 ES Accom Pressure 567 2015 Mount Albert ES (new school or addition) Accom Pressure TBD Joint EL‐K/Growth project 2015 North Leslie ES Accom Pressure 567 2015 North Markham Elem addition #1 Accom Pressure TBD 2015 Queensville ES Accom Pressure 567 2015 Sharon/Holland Landing ES Accom Pressure 567 2015 Stephen Lewis SS addition Accom Pressure 300 2015 Stouffville Southeast ES Accom Pressure 567 2016 Angus Glen/White Belt ES Accom Pressure 567 2016 Block 12 ES Accom Pressure 567 2016 Block 18 #2 ES Accom Pressure 567 2016 Cornell SS Accom Pressure 1,450 2016 North Markham Elem addition #2 Accom Pressure TBD 2016 Oak Ridges East #1 ES (Crossmar) Accom Pressure 567 Dr. G.W. Williams SS Facility Condition EJ Sand PS Facility Condition Meadowbrook PS Facility Condition Capital Priorities are being submitted at the request of the Ministry of Education to support the Ministry's long term capital planning process. The projects are being submitted for information and possible approval, and cannot proceed prior to funding being allocated. Specific projects may be a lessor priority and additional projects may be identified in the 2011‐2015 and 2012‐2016 Capital Strategies. YORK REGION DISTRICT SCHOOL BOARD BILL CROTHERS SECONDARY SCHOOL: COST SHARING AGREEMENT REGARDING SITE SERVICES BACKGROUND: Bill Crothers Secondary School site was purchased as raw land without the roads and services that are typically provided in a plan of subdivision. As part of the construction of Bill Crothers Secondary School, the Board installed sanitary sewers in Main Street and constructed storm water management facilities and storm sewers on the school site; the capacities of these facilities were oversized to accommodate servicing requirements for the lands to the south of the school. In order for the Board to be compensated for the costs of these services, we must enter into cost-sharing arrangements with developers who require these services in order to develop their lands. RATIONALE: The Rockport Group has purchased a 3.5 acre parcel immediately south of the school; they are proposing to develop Phase 1 of their lands as a retirement residence. The Rockport lands also include a portion of “Street A”; this is a north – south road which will connect the school to Enterprise Drive. Street A will provide the Board with a second access into the school and is required in order that enrolment can increase at the school. (Appendix A) Staff is proposing a cost-sharing agreement between the Board and the Rockport Group. The agreement is intended to address Rockport’s obligations for compensating the Board to connect to the sanitary, storm sewers and storm water management facility constructed as part of school development. The agreement will provide for the granting of an easement over school property from the north end of Street A to the storm water management pond to recognize the right of others to drain into the school site. It also provides that easements be granted to permit snow clearing by municipal vehicles on the school driveway so that they can travel from Street A to Main Street and to permit Rockport to connect into the Power Stream Service now in place on the school site. The agreement is also intended to address the construction of Street A by Rockport. The Town of Markham requires that Rockport construct Street A as part of their development approval. Street A is important to the Board; there is limited road and intersection capacity at the school’s Main Street entrance. In order that we reach full enrolment, Street A is required. This agreement also provides for the Board’s contributions to the construction of Street A. Any costs in this regard, or for any other matter that might result from the cost-sharing agreement is an EDC eligible expense for the Board. At this stage, the Rockport Group is the only active developer to the south of the school. As other lands come forward for development, the owners will be required to enter into cost-sharing arrangements with the Board in order to access services through the Board’s property. Bill Crothers SS: Cost Sharing Page 2 of 2 RECOMMENDATIONS: That on the recommendation of the Property Management Committee, the York Region District School Board approve the following recommendations. 1. That staff be authorized to enter into a cost-sharing agreement with the Rockport Group who require services provided by the York Region District School Board in order to develop their lands and who will build Street A as part of their development approval by the Town of Markham. 2. That easements across the Bill Crothers Secondary School property be authorized to fulfill the requirements of the cost-sharing agreement. COMMUNICATIONS IMPLEMENTATION PLAN: Property Management Committee October 5, 2010 Coordinating Council of Superintendents October 13, 2010 Board October 28, 2010 APPENDED DATA: Appendix A – Bill Crothers Secondary School Respectfully submitted, October 28, 2010 For further information, please contact R. Benson, J. Ross or the Director of Education. Appendix A Bill Crothers Secondary School Town of Markham ± Hwy 7 Main Street Rockport Lands B A Kopansky Lands A Street Enterprise Drive Extension Unionville Gate Produced By: Planning and Property Development Services (C) York Region District School Board 2010, (C) 2009 Orthophotography, First Base Solutions 0 65 130 260 Includes Road and Rail Network from Regional Municipality of York, 2010. Meters YORK REGION DISTRICT SCHOOL BOARD ENROLMENT AND STAFFING: EARLY LEARNING – KINDERGARTEN, PRIMARY CLASS SIZE AND SECONDARY SCHOOLS Total Enrolment – FTE and Nominal FTE Nominal EL-K (Sept 24/10): 886 1,772 Elementary (incl. EL-K) (Sept 24/10): 70,337.50 76,798 Secondary (Oct 6/10): 40,279.85 40,579 Early Learning – Kindergarten (EL-K) Ministry funding for EL-K is based on 26:2 students per class ratio. All EL-K classes are staffed with a teacher and a designated early childhood educator. In order to reach this target and work within the available funding, it is necessary for some classes to be above 26 while others will fall below 26 students. In York Region, our current enrolment is within the Ministry enrolment target for the EL-K program at this time, with slight fluctuations school to school. We are attempting to hold the upper class size limit in EL-K classes to 28, although it is possible that in a very few cases for the class size to rise as high as 30. The Ministry has indicated that they do not wish to see class sizes larger than 30 and we are working within this guideline. See Appendix A for the EL-K Class Size Report. Primary Class Size (PCS) Background: Primary Class Size (PCS) implementation has added a level of complexity to the year-round staffing process that has been in place for a number of years. In 2007, the Ministry of Education implemented for the first time a ‘hard cap’ in the PCS strategy. This year, staff continued to ensure that: i. primary classes are organized as close to 20:1 as possible to maximize funding with 90% of our K-3 classes at 20 or fewer students; ii. no primary classes (including 3/4 combined classes) are above 23; iii. the Early Learning – Kindergarten (EL-K) classes maintain class size average across the region of 26 students per class with no classes exceeding 30; iv. Junior/Intermediate (J/I) classes are organized to meet the collective agreement J/I class size average of 25.57; and v. all classes are organized according to the collective agreement class size guidelines. Rationale: The system staffing team, supervisory officers and school administrators have been committed to keeping the number of school reorganizations and overflow needs to a minimum while at the same time meeting PCS and J/I class size average mandates for the 2010-11 school year. Strategies implemented to limit disruption in schools included: • continued refinements to the regional planning process to support school based planning; • sharing best practices with schools; • a few kindergarten and/or grade 1 French Immersion overflow sites were needed where enrolment and accommodation issues dictated; • ensuring combined grade options (i.e. 1/2, 2/3, 3/4, etc.) are maintained in schools to accommodate new registrations with minimal disruption; • using SK/1 combined classes where required to avoid overflow and accommodate new kindergarten registration in both regular and EL-K schools; and • allocating additional staffing resources as required. Meeting Primary Class Size Requirements for September 24, 2010 September 2010 experienced significant elementary enrolment growth over the projections for October 31, 2010. Currently there are approximately 793.5 students (full time equivalent – FTE) over the October 31, 2010 enrolment projections. See Appendix B, Enrolment Summary. In order to meet PCS mandates, approximately 50 classroom teachers were distributed to the system. A successful PCS compliance report was filed with 90.2% of primary classes at 20 students or less, 100 per cent of primary classes at 23 or less and a Junior/Intermediate (J/I) class size average of 25.56. See Appendix C, Primary Class Size (as of September 24, 2010). Kindergarten and French Immersion Overflow: Regional Total Kindergarten 2007 2008 2009 2010 No. of schools overflowing 47 36 13 5 JK/SK students No. of JK/SK students on 269 142 55 14 overflow (2.8%) (1.4%) (.4%) (.11%) French Immersion No. of schools overflowing 3 4 4 4 Grade 1 FI students Impact of School Re-organizations from September 2008 to September 2010: Class Reorganization from Class Reorganization from Class Reorganization from Sept 12, 2008 to PCS Sept 15, 2009 to PCS Sept 13, 2010 to PCS No. of No. of Percentage No. of No. of Percentage No. of No. of Percentage Classes Schools of total Classes Schools of total Classes Schools of total 0 32 20.00% 0 113 69.80% 0 100 60.98% 1 40 25.00% 1 24 14.80% 1 30 18.29% 2 29 18.10% 2 14 8.60% 2 18 10.98% 3 21 13.10% 3 3 1.90% 3 9 5.49% 4 22 13.80% 4 6 3.70% 4 4 2.44% 5 5 3.10% 5 1 0.60% 5 3 1.83% 6 4 2.50% 6 0.00% 6 0.00% 7 3 1.90% 7 1 0.60% 7 0.00% 8 2 1.30% 8 0.00% 8 0.00% 9 0.00% 9 0.00% 9 0.00% 10 1 0.60% 10 0.00% 10 0.00% 11 0.00% 11 0.00% 11 0.00% 12 1 0.60% 12 0.00% 12 0.00% 160 162 164 Combined Grade Data: As at September 29, 2008 As at September 29, 2009 As at September 24, 2010 Section C ombine d Total % Section C ombine d Total % Section C ombine d Total % KG 600 612 98% KG 634 640 99% KG 613 623 98% SK/1 11 11 100% SK/1 24 24 100% SK/1 54 54 100% Primary 303 1016 30% Primary 322 1023 31% Primary 307 1032 30% 3/4 134 134 100% 3/4 143 143 100% 3/4 160 160 100% J/I* 371 1334 28% J/I* 445 1313 34% J/I* 430 1326 32% Total Total Total 819 2495 32.83% 934 2503 37.32% 951 2572 37.0% (1-8) (1-8) (1-8) * Junior and Intermediate Secondary Enrolment and Staffing Enrolment data in secondary schools fluctuated over the first month of school as students returned to school and no-shows were removed. In early September, regional enrolment data indicated that across the system, the September enrolment projection had not been met based on the staffing that was allocated to schools. At the same time individual schools were dealing with enrolment challenges that were addressed for Semester 1. Some schools indicated the need to borrow sections from Semester 2 to accommodate Semester 1 needs within their current staffing allocation. Other schools received additional staffing to address enrolment challenges in Semester 1, specifically in grades 9 and 10 and to create space in senior compulsory courses. As of October 6, 2010, enrolment data was aligning well with the October 31, 2010 projection. Semester 2 staffing issues will be analyzed further and if needed, adjustments will be made. Further, schools that have not yet met their enrolment projection on which they were staffed are being analyzed to determine if second semester classes can be collapsed to increase our flexibility system wide to address Semester 2 needs. The Staffing Protocols which are part of the collective agreement and agreed to by the Staffing Advisory Committee (consists of Board and OSSTF representatives) inform this process. See Appendix B, Enrolment Summary for Secondary Staffing and Enrolment data. Estimated Cost: PCS compliance, EL-K and secondary staffing requirements are being achieved within current funding and staffing allocations for elementary and secondary schools as based on student enrolment projections for October 31, 2010. Timeline: The PCS report was submitted to the Ministry effective Friday, September 24, 2010. Both PCS and EL-K adjustments have been implemented in schools. Secondary staffing adjustments are pending for Semester 2. Recommendation: That the York Region District School Board receive the October 2010 Annual Class Size Report for information. Communications Implementation Plan: Data to be shared with the following stakeholder groups: Coordinating Council of Superintendents October 13, 2010 Board Meeting October 28, 2010 School Administrators through CEC meetings November, 2010 Appended Data: Appendix A – EL-K Class Size Report (as of September 24, 2010) Appendix B – Enrolment Summary, Elementary and Secondary Appendix C – Primary Class Size Statistics (as of September 24, 2010) Respectfully submitted, October 28, 2010 For further information, please contact Coordinating Superintendent, Chris Tulley, Superintendent of Education, Scott Yake, or the Director of Education. Appendix A: EL-K Class Size Report (as of September 24, 2010) EL-K Class Projected EL-K ACTIVE EL-K EL-K Classes Size Avg. CEC Enrolment Enrolment Class Size Range (including EL-K (as of June 2010) Sept 24, 2010 enrol in SK/1) Classes SK/1 Central 375 432 17 0 23 - 28 25.3 East 360 373 13 4 19 - 30 29.6 North 579 616 24 1 21 - 28 25.6 West 266 351 14 0 22 - 28 25.0 1580 1772 68 5 26.4 Appendix B: Enrolment Summary Secondary Enrolment Projection, Oct 31 Staffed On Actual - Oct 6 Difference FTE FTE Nominal FTE FTE Region 39601.72 40,135 40,579 40,279.85 144.85 CEC Central 10,763.18 10,850.00 10,938 10,861.86 11.86 CEC East 11,015.36 11,231.00 11,417 11,392.21 161.21 CEC North 8,565.75 8,728.00 8,782 8,656.91 -71.09 CEC West 9,257.44 9,326.00 9,442 9,368.87 42.87 Elementary Enrolment Projection, Oct 31 Staffed on Actual - Sept 24 Difference FTE FTE Nominal FTE FTE Region 69,573.5 69,544.0 76,798.0 70,337.5 793.5 CEC Central 17,824.5 17,870.0 19,776.0 18,258.5 388.5 CEC East 19,376.0 19,433.0 21,507.0 19,649.0 216.0 CEC North 14,485.0 14,583.5 16,039.0 14,596.0 12.5 CEC West 17,484.0 17,657.0 19,476.0 17,834.0 177.0 Class Size Statistics as at September 24, 2010 Appendix C Key Statistics Board Statistics % Primary Classes 20 and Under 90 % Primary Classes 23 and Under 100 Average Early Learning Class Size 25.35 Average Primary Class Size 19.6 Average Junior/ Intermediate Class Size 25.56 Average Class Size 22.42 Average 1-8 Class Size 22.9 % Grade 3/4 Combined Classes 23 and Under 100 Total Primary Classes 1641 Early Learning Statistics % of Early Learning Classes 20 and Under 1.47 21 to 25 50.00 26 16.18 27 to 29 30.88 30 and Above 1.47 # of Early Learning Classes 20 and Under 1 21 to 25 34 26 11 27 to 29 21 30 and Above 1 Total 68 Early Learning Classes Total Early Learning Classes 68 Total Early Learning Enrolment 1724 Primary Statistics % of Primary Classes 20 and Under 90.19 21 2.50 22 2.32 23 5.00 Class Size Statistics as at September 24, 2010 Appendix C 24 0.00 25 and Above 0.00 # of Primary Classes 20 and Under 1480 21 41 22 38 23 82 24 0 25 and Above 0 Total 1641 Primary Classes Total Primary Classes 1641 Total Primary Enrolment 32159 Grade 3/4 Combined Classes # Grade 3/4 Combined Classes 20 and under 14 21 18 22 37 23 91 24 0 25 and more 0 Total 160 Grade 3/4 Combined Classes Total Grade 3/4 Combined Class Enrolment 3555 Total Primary Enrolment in Primary/Junior Combined 1787 Junior/Intermediate Statistics Junior/Intermediate Statistics Total Junior/Intermediate Classes 1486. Total Junior/Intermediate Enrolment 37985. Junior/Intermediate 25 and Under 728. Percentage 25 and under 48.99 Self-Contained Special Education Statistics Self-Contained Special Education Statistics Total Self-Contained SPED Classes 528 Total Self-Contained SPED Enrolment 4930 ROUTINE YORK REGION DISTRICT SCHOOL BOARD MEETINGS AND EVENTS NOVEMBER AND DECEMBER 2010 November 4, 2010 Special Education Advisory Committee 7:00 p.m. Board Room November 8, 2010 Board Standing Committee 7:00 p.m. Board Room November 11, 2010 Race Relations Advisory Committee 7:30 p.m. Board Room November 24, 2010 Parent, Family and Community Advisory 7:00 p.m. Committee Board Room November 25, 2010 Board Meeting 8:00 p.m. Board Room December 2, 2010 Special Education Advisory Committee 7:00 p.m. Board Room December 6, 2010 Inaugural Board Meeting 7:00 p.m. Board Room December 16, 2010 Board Meeting 8:00 p.m. Board Room October 28, 2010 For further information, please contact the Director or Lori Barnes.