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(DEW) (And Predecessor Agencies) RDS 2019/09 Version 1 Draft Effective Date: 1 October 2019 to 1 October 2029 Approved Date: 1 October 2019

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(DEW) (And Predecessor Agencies) RDS 2019/09 Version 1 Draft Effective Date: 1 October 2019 to 1 October 2029 Approved Date: 1 October 2019 Executive Officer, State Records Council GPO Box 2343 Adelaide SA 5001 Tel (08) 8204 8791 DX467 [email protected] www.archives.sa.gov.au State Records Act 1997 Operational Records Disposal Schedule Department for Environment and Water (DEW) (and predecessor agencies) RDS 2019/09 Version 1 Draft Effective Date: 1 October 2019 to 1 October 2029 Approved Date: 1 October 2019 APPROVED: 1 October 2019 RDS2019/09v1 Page 1 of 146 Operational Records Disposal Schedule RDS 2019/09 Version 1 Effective Date: 1 October 2019 to 1 October 2029 Department for Environment and Water (and predecessor agencies or functions) Table of Contents Preamble .............................................................................................................................. 4 Purpose of the Schedule ................................................................................................... 4 Application of the Schedule ............................................................................................... 4 Authorisation by State Records ......................................................................................... 4 State Records’ Contact Information ................................................................................... 4 Disposal of Official Records .................................................................................................. 5 Legislation ......................................................................................................................... 5 Functions of the Schedule ................................................................................................. 5 Using the Schedule ........................................................................................................... 5 Layout ........................................................................................................................... 6 Retention Period of the Record ..................................................................................... 6 Custody and Transfer of the Record .................................................................................. 7 Permanent Records ...................................................................................................... 7 Temporary Records ....................................................................................................... 7 Destruction of Records ...................................................................................................... 7 Review .............................................................................................................................. 9 Context Statement .............................................................................................................. 10 Context of the Agency Covered by the Schedule ............................................................ 10 DEW History and Background ..................................................................................... 10 DEW Role and Function .............................................................................................. 25 DEW Structure Description .......................................................................................... 25 Predecessor Agencies ................................................................................................ 28 Successor Agencies .................................................................................................... 30 Legislation ................................................................................................................... 31 Context of the Records Covered by the Schedule ........................................................... 31 Coverage of RDS 2019/09 v1 ...................................................................................... 31 Records Excluded from Schedule ............................................................................... 32 Related Series Affected by RDS 2019/09 v1 ............................................................... 32 Complementary Schedules to RDS 2019/09 v1 ........................................................... 32 Existing Disposal Schedules Superseded by RDS 2019/09v1 ..................................... 32 Records Structure within DEW .................................................................................... 32 Activities Documented by the Records ........................................................................ 33 Arrangement of the Records ....................................................................................... 33 Agency Creating the Records ...................................................................................... 35 Agency Owning or Controlling the Records ................................................................. 35 Date Range of the Records ......................................................................................... 35 Volume of the Records ................................................................................................ 35 Special Custody Requirements ................................................................................... 36 Special Storage Requirements .................................................................................... 36 Issues Not Mentioned Previously ................................................................................ 36 Comments Regarding Disposal Recommendations ........................................................ 36 APPROVED: 1 October 2019 RDS2019/09v1 Page 2 of 146 Operational Records Disposal Schedule RDS 2019/09 Version 1 Effective Date: 1 October 2019 to 1 October 2029 Department for Environment and Water (and predecessor agencies or functions) Permanent Records Rationale..................................................................................... 36 Temporary Records Rationale ..................................................................................... 38 Other Disposal Considerations .................................................................................... 39 Disposal Recommendation Effect on Related Records ............................................... 39 Alternative Record Formats ......................................................................................... 40 Impact on Native Title Claims ...................................................................................... 40 Indigenous Considerations .............................................................................................. 40 Scope Note ......................................................................................................................... 40 Records Covered by this Schedule ................................................................................. 40 How to Apply this Schedule ............................................................................................. 40 Use in conjunction with GDS ....................................................................................... 40 Use in conjunction with, or complementary to, other RDS ........................................... 41 Other RDS superseded by RDS 2019/09 v1 ................................................................ 41 Re-sentencing of records where schedules are superseded or particular entries within a schedule are superseded ............................................................................................ 42 Records excluded from RDS 2019/09 v1 ..................................................................... 42 Application to records in all formats ............................................................................. 42 Interpretation of the Schedule ......................................................................................... 42 Minimum retention periods .......................................................................................... 42 Acronyms .................................................................................................................... 42 Definitions of terms specific to RDS 2019/09 v1 .......................................................... 43 Legal Deposit .................................................................................................................. 54 Records and Litigation..................................................................................................... 54 Pre-1901 Records ........................................................................................................... 54 List of Activities ................................................................................................................... 55 Index to Operational Records Disposal Schedule ............................................................. 142 © 2019 - 2029 Government of South Australia This Operational Records Disposal Schedule may be copied for use by South Australian Government Agencies and Local Government Authorities and for reasonable study, research purposes and any use as permitted under the Copyright Act 1968. No part of this Operational Records Disposal Schedule may be reproduced or distributed for profit or gain or for any other purpose without the written permission of the Manager [Director] of State Records of South Australia. The Terms and Scope Notes in the Schedule Body may include terms and relationships that have been taken from (KAAA): A Thesaurus of General Terms (© State Records Authority of New South Wales, 1995 and
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