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4:00 Pm, Wednesday, March 31, 2021 TDPUD Board Room AGENDA As

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4:00 Pm, Wednesday, March 31, 2021 TDPUD Board Room AGENDA As Directors Joseph R. Aguera SPECIAL BOARD MEETING - Jeff Bender 4:00 p.m., Wednesday, March 31, 2021 Christa Finn TDPUD Board Room Tony Laliotis AGENDA Kim Harris Interim General Manager Brian C. Wright As permitted by State of California Executive Order (EO) N-29-20, the Truckee Donner Public Utility District Board meeting room will not be accessible to the public. Members of the Board will be participating from separate remote locations. The meeting is accessible for public observation via Tahoe Truckee Media (TTM) online at https://ttm.open.media/?category=430 or cable TV channel 18. Public comment will be accepted via email at [email protected] and via Zoom on any item on the agenda until the Board President closes public comment on each item. 1. Call to order 2. Roll Call 3. Pledge of Allegiance - defer 4. Changes to the agenda 5. Public Comment – This is time set aside for the public to address the Board on any matter not on the agenda. Testimony related to any agendized matter should be addressed at the time that that item is considered. (The public may comment on any subject that is not on the agenda. Each speaker will be limited to three minutes, but speaker time may be reduced at the discretion of the Board President if there are a large number of speakers on any given subject.) DIRECTOR UPDATE 6. This item provides time for Directors to comment on any item within the purview of the District. PRESENTATION 7. Special District Leadership Foundation Award of Excellence in Transparency. CONSENT 8. Consideration to Award Contracts for Development of a Physical Security Plan and Third Party Evaluation a) Authorize the Board President to sign a Confirmation under the Support Services Program Agreement with Northern California Power Agency for AESI to provide Utility Physical Security Plan Technical Advisory in the amount of $31,500, plus a 10% change order authorization for a total not to exceed contract amount of $34,650 plus NCPA’s administrative fee. b) Authorize the Board President to sign a Confirmation under the Support Services Program Agreement with Northern California Power Agency for TRC to provide Independent Evaluation Services in the amount $6,100, plus a 10% {00887446.DOC 2 }11570 Donner Pass Rd, Truckee, CA 96161 – Phone 530-587-3896 – www.tdpud.org change order authorization for a total not to exceed amount of $6,710 plus NCPA’s administrative fee. WORKSHOP 9. Strategic Plan Workshop. This item is the continuation of a series of workshops in preparation for the strategic plan. ADJOURNMENT The agenda is available for review at the TDPUD administrative office and the District’s internet website. Posted on Thursday, March 25, 2021. Shanna D. Kuhlemier, CMC, District Clerk A copy of the agenda packet is available for public review, during normal business hours, at the district administrative office located at 11570 Donner Pass Road. Public participation is encouraged. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the Districts public meetings. If particular accommodations for the disabled are needed (i.e. disability-related aids, or other services), please contact the District Clerk at (530) 582-3980 or [email protected], at least 24 hours in advance of the meeting. Any person with a disability may submit a request for reasonable modification or accommodation to the above- described means for accessing and offering comment at the meeting to Shanna Kuhlemier, District Clerk, at [email protected] who will swiftly resolve such request. {00887446.DOC 2 }11570 Donner Pass Rd, Truckee, CA 96161 – Phone 530-587-3896 – www.tdpud.org AGENDA ITEM # 8 MEETING DATE: March 31, 2021 TO: Board of Directors FROM: Stephen Moore, Electric Operations Manager SUBJECT: Consideration to Award Contracts for Development of a Physical Security Plan and Third Party Evaluation APPROVED BY______________________________ Joe Horvath P.E., Electric Utility Director/Assistant General Manager RECOMMENDATION: a) Authorize the Board President to sign a Confirmation under the Support Services Program Agreement with Northern California Power Agency for AESI to provide Utility Physical Security Plan Technical Advisory in the amount of $31,500, plus a 10% change order authorization for a total not to exceed contract amount of $34,650 plus NCPA’s administrative fee. b) Authorize the Board President to sign a Confirmation under the Support Services Program Agreement with Northern California Power Agency for TRC to provide Independent Evaluation Services in the amount $6,100, plus a 10% change order authorization for a total not to exceed amount of $6,710 plus NCPA’s administrative fee. BACKGROUND: On January 10, 2019, the California Public Utilities Commission (CPUC) approved Decision 19-01-018 (Attachment 1) requiring all electric utilities to develop and implement a plan (“Utility Physical Security Plan”) that (1) identifies electric distribution facilities that require increased security and (2) specifies measures to reduce the identified risks and threats to those facilities. The Utility Physical Security Plan requirements are modeled on the security plan requirements set forth by the North American Electric Reliability Corporation’s (NERC) Critical Infrastructure Protocol (CIP-014). The overarching goal of the Utility Physical Security Plan is to describe the utility’s approach to risk management and physical security for utility distribution facilities, with appropriate consideration of resiliency, impact, and cost. Utility Physical Security Plans require an assessment of electric distribution assets that may merit special mitigation measures to address identified risks and threats. Decision 19- 01-18 suggests that Utility Physical Security Plans should consider the following: 1. The existing system resiliency and/or redundancy solutions (e.g., switching the load Page 1 of 4 to another substation or circuit capable of serving the load, temporary circuit ties, mobile generation and/or storage solutions); 2. The availability of spare assets to restore a particular load; 3. The existing physical security protections to reasonably address the risk; 4. The potential for emergency responders to identify and respond to an attack in a timely manner; 5. Location and physical surroundings, including proximity to gas pipelines and geographical challenges, and impacts of weather; 6. History of criminal activity at the Distribution Facility and in the area; 7. The availability of other sources of energy to serve the load (e.g., customer owned back-up generation or storage solutions); 8. The availability of alternative ways to meet the health, safety, or security; and 9. Requirements served by the load (e.g., back up command center or water storage facility). Pursuant to Decision 19-01-018, POUs must complete the identification and plan development process and provide the CPUC with notice that the POU’s governing board has adopted the plan by July 10, 2021. The requirements of Decision 19-01-018 also require ongoing plan review, revision, and adoption by the governing board and submission to the CPUC every five years moving forward. In response to the CPUC’s Utility Physical Security Plan requirements, Northern California Power Agency (NCPA) issued a Request for Proposal (RFP) on December 15, 2020, to solicit proposals from qualified consultants to provide services that would: (1) provide technical advisory support for the development of Members’ Physical Security Plans; and (2) independently evaluate Members’ Physical Security Plans. On January 15, 2021, NCPA concluded the RFP process and has executed agreements with four vendors to provide Utility Physical Security Plan Technical Advisory and/or Independent Evaluation Services. As a NCPA member, the District can utilize the Support Services Program Agreement (SSPA) for materials and support. The SSPA was approved by the District Board on November 2, 2016. District staff requested proposals from the original four approved vendors on February 16, 2021, and received four responses. A staff committee of three members was selected and a two-step process was used to review the proposals. Criteria considered in reviewing the proposals was: Project Organization and Key Personnel (10%); Experience and Technical Competence (15%); Executive Summary of proposed work (25%); Proposed Project Schedule (5%); Local Vendor (5%); Exceptions to Contractual Arrangements (10%); and Cost (30%). The initial proposal review considered only the technical criteria (excludes cost) and resulted in the ranking given below: Page 2 of 4 Technical Scoring Vendor Rank AESI 1 TRC 2 Guidehouse 3 Iparametrics 4 The cost proposals were then reviewed and a point ranking was developed with the results shown below: Cost Scoring Vendor Rank Iparametrics 1 AESI 2 TRC 3 Guidehouse 4 Finally, an aggregated ranking (technical & cost) of the proposers was developed: Overall Scoring Vendor Rank AESI 1 TRC 2 Iparametrics 3 Guidehouse 4 Staff finds that the proposal from AESI is the most advantageous to the District and recommends that the Board consider the award of a contract to AESI for the development of a Physical Security Plan. To ensure that the work completed to develop the plan can be thoroughly reviewed, another consultant should be engaged to review and comment on the plan. Therefore, staff also recommends that the Board award a contract to TRC for Third Party Independent Evaluation Services for the Physical Security Plan. The planned schedule for this project is: April 7, 2021 - Board Approval; April 8, 2021 - Execute Confirmation with NCPA; NCPA to Issue the Notice to Proceed and Purchase Orders; April 16, 2021 - Discovery/Assessment phase; May 7, 2021 - Draft Physical Security Plan for review and comment; May 21, 2021 - Third Party Evaluation of Physical Security Plan; July 1, 2021 - Complete Third Party Evaluation; July 7, 2021 - Present Physical Security Plan to the Board for consideration of formal adoption; and July 10, 2021 Submit Physical Security Plan to CPUC. Page 3 of 4 This item is in support of the following objectives and goals identified by the District.
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