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Minutes of the Meeting of the Whanganui District Council Held at 1.00Pm on Tuesday, 8 August 2017, in the Council Chamber, Munic

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Minutes of the Meeting of the Whanganui District Council Held at 1.00Pm on Tuesday, 8 August 2017, in the Council Chamber, Munic Minutes of the Meeting of the Whanganui District Council held at 1.00pm on Tuesday, 8 August 2017, in the Council Chamber, Municipal Office Buildings, 101 Guyton Street, Whanganui ___________________________________________________________________ Present: Mayor Hamish McDouall (Chair), Cr Charlie Anderson, Cr Philippa Baker-Hogan, Cr David Bennett, Cr Josh Chandulal-Mackay, Cr Helen Craig, Cr Kate Joblin, Cr Hadleigh Reid, Cr Alan Taylor, Cr Rob Vinsen and Cr Graeme Young. In Attendance: Mr David Matthews (Chair, Wanganui Rural Community Board). Apologies: Deputy Mayor Cr Jenny Duncan and Cr Murray Cleveland. Officers in Attendance: Mr Kym Fell (Chief Executive), Mr Mike Fermor (General Manager – Finance), Ms Sarah Pomeroy (Communications and Marketing Manager) and Mrs Therese Zimmerman (Governance Services Officer). Secretary: Mrs Karyn Turner (Governance Services Officer). Prayer Cr Hadleigh Reid read the Prayer. Apologies Council’s Resolution Proposed by Mayor McDouall, seconded by Cr Anderson: THAT apologies from Deputy Mayor Cr Jenny Duncan and Cr Murray Cleveland are received. CARRIED Declarations of Interest Change of declaration: Cr Baker-Hogan advised her retirement as Trustee of Whanganui Community Foundation. Late Item/Additional Information Late Item: The New Zealand Masters Games Limited (503408) (NZMG) Notice of Mrs Sue Westwood’s retirement from the New Zealand Masters Games Limited (503408) has been received. Due to the review of the NZMGA currently being undertaken, a new appointment is required to be confirmed as soon as possible. Item Officer Order Paper Page Confidential Kym Fell 75 10. Chief Executive’s Report Council meeting 8 August 2017 2 Discussion In response to Cr Baker-Hogan’s query that the decision sought for the late item was not confidential, Mayor McDouall said the information contained in the paper was confidential but the decision would be made public. Council’s Resolution Proposed by Mayor McDouall, seconded by Cr Bennett: 1. THAT the Late Item: The New Zealand Masters Games Limited (503408) is added to the Council’s Order Paper and the additional information tabled is taken with the relevant item. CARRIED Public Engagement Forum Mayor McDouall advised that the person confirmed to speak at today’s public engagement forum was unable to attend and would present to the Council at its 6 September 2017 meeting. Confirmation of Council Minutes – 19 June 2017 Council’s Resolution Proposed by Mayor McDouall, seconded by Cr Bennett: THAT the minutes of the Whanganui District Council meeting held 19 June 2017 are confirmed. CARRIED Confirmation of Council Minutes – 4 July 2017 Council’s Resolution Proposed by Mayor McDouall, seconded by Cr Joblin: THAT the minutes of the Whanganui District Council meeting held 4 July 2017 are confirmed. CARRIED Confirmation of Council Minutes – 27 July 2017 Council’s Resolution Proposed by Mayor McDouall, seconded by Cr Anderson: THAT the minutes of the Whanganui District Council meeting held 27 July 2017 are confirmed. CARRIED Council meeting 8 August 2017 3 Items to Council 1. Iwi Engagement Louise Davies, Governance Services Officer, reports: “Executive summary This report outlines Council’s recent engagement with Iwi. Background Formal relationships exist between the Council and Te Rūnanga O Tupoho and Te Rūnanga O Tamaupoko, with regular hui scheduled throughout the year that focuses on all levels – political, social, economic and environmental – for the benefit of all of Whanganui. The following hui have been held and matters discussed: Tamaupoko Link Wednesday, 5 July 2017, at Ngā Tangata Tiaki o Whanganui. Suzanne Aubert canonisation. Reflecting Iwi/Council relationships. Koiwi management. Roading update including options for a road-use counting device. Iwi engagement on Strategy and Policy. Rural rubbish dumping. Update from Ruapehu District Council. Next hui scheduled for 16 August 2017 at Whanganui District Council. The unconfirmed minutes of the Tamaupoko Link hui held on 5 July 2017 are attached (Ref A1). Te Rūnanga O Tupoho and Whanganui District Council Hui ā Tau The Hui ā Tau (Annual Meeting) of Te Rūnanga O Tupoho and Whanganui District Council was held at Rangahaua Marae on 26 July 2017. Discussion included: Moutoa monument wording. Annual Progress Report. Areas of Joint Effort. Relationship Document additions regarding Intellectual Property, and Reflecting Iwi in Council Publications. Proposed name change to the working party group. The confirmed of minutes of its last annual hui held on 20 July 2016, and the unconfirmed minutes of the Hui ā Tau dated 26 July 2017 are attached. (Refs A2 and A3). The next ordinary meeting of the Tupoho Working Party is scheduled to be held 7 September 2017 at Whanganui District Council. Council meeting 8 August 2017 4 Next Steps Regular engagement, and the continued development of partnerships with Iwi is considered significant in achieving the Council’s ‘Leading Edge’ vision.” References – Agenda Attachments A1 Unconfirmed minutes of the Tamaupoko Link hui held on 5 July 2017. A2 Confirmed minutes of Te Rūnanga O Tupoho – Whanganui District Council Hui Ā Tau held 20 July 2016. A3 Unconfirmed minutes of Te Rūnanga O Tupoho – Whanganui District Council Hui Ā Tau held 26 July 2017. Significance of decision – In terms of the Significance and Engagement Policy 2014, the decision is not significant. Council’s Resolution Proposed by Cr Craig, seconded by Cr Young: 1.1 THAT the Iwi engagement information is noted. 1.2 THAT the unconfirmed minutes of the Tamaupoko Link hui held on 5 July 2017, are received. CARRIED Proposed by Cr Craig, seconded by Mayor McDouall: 1.3 THAT the confirmed minutes of Te Rūnanga O Tupoho – Whanganui District Council Hui Ā Tau (Annual Meeting) held 20 July 2016, are received. CARRIED Proposed by Mayor McDouall, seconded by Cr Chandulal-Mackay: 1.4 THAT the unconfirmed minutes of Te Rūnanga O Tupoho – Whanganui District Council Hui Ā Tau (Annual Meeting) held 26 July 2017, are received. CARRIED 2. Voting System for the 2019 Triennial Local Body Elections Noeline Moosman, Electoral Officer, reports: Purpose Under Section 27 of the Local Electoral Act 2001, a Local Authority may resolve to change the electoral system (method of voting) two years prior to the next triennial election which is to be held on Saturday, 12 October 2019. The Local Electoral Act provides for the choice between First Past the Post (FPP) and Single Transferable Voting (STV) systems. Council meeting 8 August 2017 5 Summary Whanganui District Council has used the FPP method of voting for triennial elections, by- elections and referenda since the choice was first introduced in 2001. Data from Department of Internal Affairs (DIA) records shows that eight of 66 local authorities used the STV electoral system at the 2016 triennial elections. All other local authorities, excluding district health boards used the FPP voting system. The STV local authorities in 2016 were Kaipara, Kapiti Coast, Marlborough, Porirua, Wellington, Dunedin, Palmerston North and Greater Wellington Regional Council. Currently the Whanganui District Council voting document displays two voting methods: For Whanganui District Council, the election is conducted using the FPP electoral system. Electors place a tick in the circle against their preferred candidate/s. The second part of the voting document is the District Health Board election which is conducted using the STV electoral system. Electors number their preferred candidates 1, 2, 3 etc. in the square box against the candidates’ names. The use of STV for all district health board elections is mandatory under the NZ Public Health and Disabilities Act. The District Council’s section of the voting document will have the following issues placed in the order of: Mayor, Elected members, Rural Community Board members (3 subdivisions) and Regional Council. The district health board issue is at the end of the document and is shown in a lighter colour to differentiate the two electoral systems. Whanganui statistics from 2013 and 2016 are noted for Elected Members’ information. For the FPP electoral system for the 2013 Whanganui District Council election, 18,158 voting papers were returned and of those returned, 189 (1%) were recorded as informal and 449 (2.48%) were recorded as blank. For the election held in 2016, 17,546 voting documents were returned, and of those returned 152 (.087%) were recorded as informal and 359 (2.05%) recorded as blank. It is difficult to establish why an elector may choose to leave Council issues blank. Possible explanations may include: they did not understand the FPP instruction, or confusion with the two voting methods on their voting document, or did not have an interest in the election For the STV electoral system for the Whanganui District Health Board 2013 election, 1,377 (5.74%) voting documents were recorded as informal and 1,297 (5.4%) recorded as blank. For the election in 2016, 1229 (5.97%) voting documents were recorded as informal and 1,657 (8.05%) recorded as blank. Council meeting 8 August 2017 6 The definition of informal is that an elector has not marked the document correctly in accordance with the instructions. For FPP this could mean that an elector may have ticked more candidates than the number of vacancies. For STV this could mean that an elector may have ticked the STV issue instead of numbering. If the numbering sequence is broken, the electoral officer will capture the voter’s preference up to the valid sequence point i.e. if an elector has numbered 1, 2, 3 ,4, 5, 7, 8 , 9 etc, and the number 6 has been missed, the capture of preferences will be for candidates marked 1,2,3,4,5 only. Under the STV issue an elector can vote for as many candidates as they wish or as few as they wish. Under FPP an elector can vote for as few as they wish, but cannot vote for more than the number of vacancies for each issue.
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