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Invitation for Bids 14-6342 Mobile Educational Classroom Trailer for Matthew Whaley Elementary School

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Invitation for Bids 14-6342 Mobile Educational Classroom Trailer for Matthew Whaley Elementary School WILLIAMSBURG-JAMES CITY COUNTY PUBLIC SCHOOLS INVITATION FOR BIDS 14-6342 MOBILE EDUCATIONAL CLASSROOM TRAILER FOR MATTHEW WHALEY ELEMENTARY SCHOOL THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST FAITH-BASED ORGANIZATIONS February 2014 WJCC Public Schools IFB 14-6342 Mobile Educational Trailer Matthew Whaley February, 2014 Page 1 James City County Purchasing Office 101-F Mounts Bay Road, Suite 300 JAMES CITY COUNTY, VIRGINIA Williamsburg, Virginia 23185 INVITATION FOR BIDS Phone: (757) 253-6648 IFB #14-6342 Fax: (757) 253-6753 Email: [email protected] Title: Mobile Educational Classroom Trailer for Matthew Whaley Elementary School Issue Date: February 6, 2014 Due Date: Thursday, February 27, 2014 until 2:00 p.m. local time, at Purchasing Office 101-F Mounts Bay Road, Suite 300, Williamsburg, Virginia 23185. Inquiries: All questions pertaining to this project should be directed to Linda Hodges, Senior Purchasing Specialist no later than 2:00 P.M., on Tuesday, February 18, 2014 in writing via e-mail: [email protected]. Addendum will be issued by James City County Purchasing. The Bid Documents shall be obtained from the James City County Purchasing Website at no cost to bidders: http://www.jamescitycountyva.gov/purchasing/bids.html or Williamsburg/James City County Public School Website: http://www.edline.net/pages/WJCC/Departments/Finance/Purchasing__Bids___Awards Neither the Owner nor any of its representatives shall be responsible for full or partial sets of Bid Documents, including addenda, obtained from any other source. The Bid Documents, except the Bid Form which must be submitted in duplicate with each bid, shall NOT be duplicated. JAMES CITY COUNTY DOES NOT DISCRIMINATE IN THE SOLICITATION OR AWARDING OF CONTRACTS ON THE BASIS OF RACE, RELIGION, FAITH-BASED ORGANIZATIONS, COLOR, NATIONAL ORIGIN, AGE, DISABILITY OR ANY OTHER BASIS PROHIBITED BY STATE OR FEDERAL LAW. WJCC Public Schools IFB 14-6342 Mobile Educational Trailer Matthew Whaley February, 2014 Page 2 WILLIAMSBURG-JAMES CITY COUNTY SCHOOLS INVITATION FOR BIDS 14-6342 MOBILE EDUCATIONAL CLASSROOM TRAILER FOR MATTHEW WHALEY ELEMENTARY SCHOOL BIDDING REQUIREMENTS AND CONDITIONS SECTION ONE I. INVITATION FOR BIDS The Purchasing Coordinator or her designated representative will receive sealed Bids in duplicate for the Mobile Educational Classroom Trailer for Matthew Whaley Elementary School at the James City County Purchasing Office, located at 101-F Mounts Bay Road, Suite 300, Williamsburg, Virginia 23185 until 2:00 p.m. local prevailing time on Thursday, February 27, 2014, at which time the Bids will be publicly opened and read aloud. All bids must be received in the Purchasing Office by the date and time given. Late Bids and misdirected bids will not be accepted after the specified time and date and will not be considered. Matthew Whaley Elementary School is a historic school building located in Williamsburg, Virginia. The Georgian Revival structure was built between 1929 and 1930. The monumental school building was located adjacent to the Governor's Palace in Colonial Williamsburg and "quickly became a local landmark of considerable architectural pretension." The building's exterior features Flemish bond brickwork with glazed headers trimmed with a modillion cornice, and a hipped slate roof pierced by gables and topped with a pair of glazed cupolas. The structure has been well preserved with little alteration. From 1997 to 1998, the school underwent a $5.4 million renovation which included improvements to make the building accessible to the handicapped and refurbishing the original slate roof. In June 2004, the Virginia Board of Historic Resources added the school to the Virginia Landmarks Register. The Work under this Project as defined by the Contract Documents and consists of the following: a qualified vendor to provide, deliver and install a New Mobile Educational Classroom Trailer (28’ by 66’) with two (2) classrooms and bathrooms to Matthew Whaley Elementary School district. Services provided by the contractor shall include, but not be limited to the furnishing of all labor, materials, equipment, tools, testing and all other miscellaneous appurtenances and work necessary to complete a turnkey project in accordance with the Contract Documents and Specifications. Delivery to site by June 20, 2014 and all work associated with this project shall meet final completion by July 14, 2014. The Bid Documents shall be obtained from the James City County Purchasing Website at no cost to bidders: http://www.jamescitycountyva.gov/purchasing/bids.html or Williamsburg/James City County Public School Website: http://www.edline.net/pages/WJCC/Departments/Finance/Purchasing__Bids___Awards Neither the Owner nor any of its representatives shall be responsible for full or partial sets of Bid Documents, including addenda, obtained from any other source. The Bid Documents, except the Bid Form which must be submitted in duplicate with each bid, shall NOT be duplicated. WJCC Public Schools IFB 14-6342 Mobile Educational Trailer Matthew Whaley February, 2014 Page 3 Contractor registration in accordance with Title 2.2 Chapter 43, Code of Virginia is required. Withdrawal of Bids due to error shall be subject to and in accordance with Section 2.2-4330 (A) (i) of the Code of Virginia and the Contract Documents. The Owner reserves the right to waive minor non-substantive errors (informalities) in the Bid, to reject any/or all Bids, to award any Bid in whole or in part and award the Bid considered to be in the best interest of the Owner. The Owner also reserves the right to negotiate with the lowest responsive, responsible Bidder should Bid exceed available funds. WJCC Schools does not discriminate in the solicitation or awarding of contracts on the basis of race, religion, faith-based organizations, color, national origin, age, disability or any other basis prohibited by state or federal law. Questions pertaining to this project should be directed to Linda Hodges, CPPB, Senior Purchasing Specialist, via e-mail: [email protected] no later than 2:00 p.m. on Tuesday, February 18, 2014. WJCC Public Schools IFB 14-6342 Mobile Educational Trailer Matthew Whaley February, 2014 Page 4 1. PURPOSE The Williamsburg-James City County Public Schools lease agreement for one (1) double trailer for the Williamsburg-James City County Public Schools to be used as classrooms until June 30, 2018 at Matthew Whaley Elementary School. Size is to be 28' by 66' new modular with two (2) classrooms with bath rooms to be set and finished according to the specifications. 2. SCOPE OF WORK The contractor shall provide one (1) new double classroom trailer for Matthew Whaley Elementary School. The contractor shall be responsible for delivery, (freight to site (FOB Destination), installation, blocking the trailer up (on ABS pads), leveling, tie-downs, and skirting (per specifications). Upon acceptance of a lease agreement, the lease shall not be sold to a third party for the term of the lease and teardown and removal cost shall be included in agreement at the end of the lease period. Pricing shall be all inclusive of all fees, permits, freight, etc. 3. REQUIREMENTS These requirements are in addition to all specifications and drawings identified herein. 3.1 Construction must conform to 2009 IBC, Virginia Industrialized Building and Mobile Home Safety Regulations, Code of Virginia and all state and local codes. Trailer shall be for educational use of ages three (3) years and up. 3.2 Mobile building units shall be labeled as defined in the Virginia Industrialized Building and Manufactured Home Safety Regulations. 3.2.1 A written certification shall be provided; certifying that the model submitted for approval has been approved by a recognized testing laboratory and approved for educational use. 3.2.2 Provide EPA certified, "Asbestos Free Disclaimer Certifications." 3.3 All color selections shall be made as specified with in this specification. 3.4 Contractor shall be responsible for all permits, delivery to site, set up, tie downs, and skirting shown in specifications to achieve a "turn-key" product. 3.5 Installation shall be in compliance with applicable 2009 IBC, American’s with Disabilities Act, inspected and approved by City of Williamsburg Code Compliance Office with certificate of occupancy issued by August 15, 2014 for site prior to acceptance by the School Board. 3.6 Shop drawings shall be submitted and shall have a Virginia PE seal for review and approval prior to the construction of the units whether purchased or leased. WJCC Public Schools IFB 14-6342 Mobile Educational Trailer Matthew Whaley February, 2014 Page 5 4. SPECIFICATIONS (28’x 66’ W/ bath) (Matthew Whaley) Mobile and Modular Buildings 4.1 Size: 28’ x 66’ nominal floor size. 4.2 Codes: BOCA, NEC, ADA, VA, 5B Construction, Use Group E. 4.3 Frame: Estimated unit height 15’ 0”. 4.3.1 Type: Outrigger with formed steel @ 48" O.C. Beam: 12" I Beam, ASTM A-36 Steel Hitch: Detachable 4.5 Floor 4.4.1 Bottom Board: .040 asphalt impregnated, .040 Simplex, or WJCC approved equal. 4.4.2 Insulation: R-11 minimum. 4.4.3 Joists: 2x6 @ 16" O.C., #2 SPF or better, transverse. 4.4.4 Decking: 3/4" plywood, double layer tongue and groove. 4.4.5 Covering: 20 oz. Commercial carpet. 4.6 Exterior Walls 4.6.1 Studs: 2x6 @16" O.C., stud grade or better. 4.6.2 Bottom Plate: Single 2x4, continuous, #3 SPF or better. 4.6.3 Top Plate: Double 2x4, continuous, #3 SPF or better. 4.6.4 Sheathing: 1/8" thermoply, entire perimeter. 4.6.5 Insulation: R-19 minimum. 4.6.6 Siding: Hardiplank (8 or 10 3/4” select Cedar mill) painted with Sherwin Williams SW 3016 Rock Rose. WJCC Public Schools IFB 14-6342 Mobile Educational Trailer Matthew Whaley February, 2014 Page 6 4.6.7 Trim: Hardiplank or wood C painted with Sherwin Williams SW 3016 Rock Rose.
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