Electoral Area Directors Committee Meeting Agenda October 14, 2014;10:30 AM SLRD Boardroom 1350 Aster Street, Pemberton BC
Item Item of Business and Page Number Page
1. Call to Order
2. Approval of Agenda
3. Confirmation and Receipt of Minutes
3.1 Electoral Area Directors Committee Meeting Draft Minutes of 5 - 14 September 8, 2014 For approval as circulated or corrected.
4. Business Arising from the Minutes
5. Delegation
5.1 Sheldon Tetreault, Chair and Margaret Forbes, Project 15 - 112 Coordinator - Winds of Change Steering Committee - Community Alcohol Policy
6. Staff Reports and Other Business Unweighted All Vote (except as noted)
6.1 CAO Verbal Update
6.2 September 2014 Select Services Report 113 - 117 For information.
6.3 September 2014 Monthly Building Report 118 - 127 For information.
6.4 Request for Decision - Non-Farm Use Application - Sandy 128 - 154 Beach Getaway Inc., Upper Squamish Valley, Electoral Area D THAT it be recommended to the Regional Board:
THAT the application for a non-farm use for development of a campground in the Agricultural Land Reserve, for the lands legally described as Lot 1, Plan VAP10868, District Lot 988, Group 1, New Item Item of Business and Page Number Page
Westminster Land District be forwarded to the Agricultural Land Commission with a recommendation to not support.
6.5 Request for Decision - Software Upgrades for Furry Creek 155 - 156 Wastewater Treatment Plant and Britannia Beach Wastewater and Water Treatment Plants THAT it be recommended to the Regional Board: 1. THAT the Board approve the expenditure of up to an additional $15,000 from the Furry Creek Sewer (CC2801) Capital Works and Equipment Reserve Fund, for the upgrade of the software that runs the Furry Creek wastewater treatment plant SCADA System from the outdated RSView32 to the new FTView software; 2. THAT the Board approve the expenditure of up to an additional $15,000 from the Britannia Beach Sewer (CC2802) Capital Works and Equipment Reserve Fund, for the upgrade of the software that runs the Britannia Beach wastewater treatment plant SCADA System from the outdated RSView32 to the new FTView software; 3. THAT the Board approve the expenditure of up to an additional $15,000 from the Britannia Beach Water (CC2705) Capital Works and Equipment Reserve Fund, for the upgrade of the software that runs the Britannia Beach water treatment plant SCADA System from the outdated RSView32 to the new FTView software; 4. THAT the 2014 Financial Plan be amended to reflect these changes; and 5. THAT the CAO be authorized to sign any documentation/contracts regarding the approved software upgrades for the Furry Creek wastewater treatment plant and the Britannia Beach wastewater and water treatment plants.
6.6 Request for Decision - Funding for Bralorne Sewer Outfall 157 - 160 Repair THAT it be recommended to the Regional Board: 1. THAT up to $55,000 be allocated from the Bralorne Sewer LSA Reserve (CC 2800) fund to realign 400 meters of the sewer outfall from the Townsite 1 septic tank; and 2. THAT the 2014 Financial Plan be amended to reflect this change.
6.7 Request for Decision - Devine Transfer Station Fees and 161 - 176 Charges Regulation Bylaw No. 1302-2013 THAT it be recommended to the Regional Board:
Page 2 of 201 Item Item of Business and Page Number Page
THAT Bylaw No. 1302-2013 cited as “Devine Facilities Fees and Charges Regulation Bylaw No. 1302-2013”, be adopted.
6.8 Request for Decision - Howe Sound East Land Clearing Debris 177 - 191 Pollution Management Bylaw No. 1352-2014 THAT it be recommended to the Regional Board: 1. THAT Bylaw No. 1352, cited as “Howe Sound East Land Clearing Debris Pollution Management Bylaw No. 1352-2014”, be introduced and read a first, second and third time; 2. THAT Bylaw No. 1352, cited as “Howe Sound East Land Clearing Debris Pollution Management Bylaw No. 1352-2014”, be adopted.
6.9 Information Report - Fire Services Coordinator Activities for the 192 - 196 Month of September, 2014
7. Director's Reports
8. Correspondence for Action
8.1 Letter from Oliver's Landing Strata Council - Request for 197 Contribution of $1,000 for Recreation
The Strata Council of Oliver's Landing, Electoral Area D, requests a donation of $1,000 for the purchase of a table tennis table and equipment to foster community spirit and health and wellness.
8.2 Letter from Oliver's Landing Strata Council - Request for 198 Contribution of $400 for Training
The Strata Council of Oliver's Landing, Electoral Area D, requests a donation of $400 to provide a CPR/AED course for the citizens of Oliver's Landing and Furry Creek.
8.3 Bridge River Valley Community Association (BRVCA) on Behalf 199 of the Remembrance Day Committee
Request from the BRVCA on behalf of the Remembrance Day Committee for $500 to assist with costs associated with the Remembrance Day Ceremony at the Gold Bridge Hotel.
Page 3 of 201 Item Item of Business and Page Number Page
8.4 Letter from the Royal Canadian Legion - Lillooet Branch - 200 Donation to Poppy Fund
Branch #66 (Lillooet) of the Royal Canadian Legion requests a donation to their Poppy Fund which benefits local veterans and their families, the Lillooet Fire Department, Lillooet District Search & Rescue, the Lillooet Hospital, Lillooet Army Cadets and local youth groups.
8.5 Letter from Village of Pemberton - 2014 Halloween Fireworks 201
Request from the Village of Pemberton for a financial contribution from Electoral Area C towards the 2014 Halloween night fireworks festivities.
9. Correspondence for Information
10. Decision on Late Business THAT the late items be considered at this meeting (requires 2/3 majority vote).
11. Late Business
12. Director's Notice of Motion
13. Electoral Area Directors Closed Meeting THAT the Committee close the meeting to the public under the authority of Section 90(1)(f), (g), (i) of the Community Charter.
14. Rise & Report from Closed Meeting
15. Adjournment
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Electoral Area Directors Committee Meeting Minutes September 8, 2014;a10:30 AM SLRD Boardroom 1350 Aster Street, Pemberton BC
In Attendance: Committee: S. Gimse, Chair (Area C); D. DeMare, Vice Chair (Area A); M. Macri (Area B - via teleconference); M. Freitag (Area D)
Staff: L. Flynn, CAO; P. DeJong, Director of Administrative Services (Recording Secretary); K. Needham, Director of Planning & Development ; I. Holl, Planner; M. Fournier-Beck, Planning and GIS Technician; R. Wainwright, Emergency Program Manager; J. Netzel, Director of Utilities & Environmental Services; M. Gee, Utilities & Environmental Services Technician
Others: Delegation - D. Van Der Horst and H. Taghizadeh
1. Call to Order
The meeting was called to order at 10:45 PM
2. Approval of Agenda
2.1. The following changes were made to the Agenda:
Item 6.13 - Request for Decision - Bike BC Cycling Infrastructure Partnership Program (CIPP) Grant – 2014/2015 be removed from the Agenda.
The following items were added to the agenda:
11.1 Correspondence for Information - Lillooet News Ad - Electoral Area B Appreciation Fund
11.2 Gold Bridge Community Club - Request for Funds
It was moved and seconded:
THAT the Agenda be approved as amended. CARRIED 3. Confirmation and Receipt of Minutes
3.1. Electoral Area Directors Committee Meeting Draft Minutes of July 14, 2014
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It was moved and seconded:
THAT the Electoral Area Directors Committee Meeting Minutes of July 14, 2014 be approved as circulated. CARRIED 4. Business Arising from the Minutes
None.
5. Delegation
5.1. D. van der Horst and H. Taghizadeh - Sandy Beach Getaway Inc. application for non-farm use.
It was moved and seconded:
THAT the Delegation be tabled pending the arrival of Director Freitag.
CARRIED
6. Staff Reports and Other Business Unweighted All Vote (except as noted)
6.1. CAO Verbal Update
Discussion of BC Bike Cycling Infrastructure Partnership Program (CIPP) Grant for the Friendship Trail portion of the Sea to Sky Trail.
Director Freitag joined the meeting at 10:48 AM
It was moved and seconded:
THAT the CAO Verbal Update be received. CARRIED
Item 5.1 D. van der Horst and H. Taghizadeh - Sandy Beach Getaway Inc. application for non-farm use was taken from the table.
5.1. Delegation
D. van der Horst and H. Taghizadeh - Regarding Sandy Beach Getaway Inc. application for non- farm use.
Director Freitag left the meeting at 11:32 AM Director Freitag returned to the meeting at 11:33 AM
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6.2. August 2014 Select Services Report
It was moved and seconded:
THAT the August 2014 Select Services Report be received. CARRIED
6.3. Information Reports - July and August 2014 Monthly Building Reports
It was moved and seconded:
THAT the Monthly Building Information Reports for July and August 2014 be received. CARRIED 6.4. Request for Decision - Non-Farm Use Application - Sandy Beach Getaway Inc., Upper Squamish Valley, Electoral Area D
It was moved and seconded:
THAT the report on the Non-Farm Use Application - Sandy Beach Getaway Inc., Upper Squamish Valley, Electoral Area D be received. CARRIED
6.5. Request for Decision - Zoning Bylaw No. 670, 1999, Amendment Bylaw No. 1354-2014 - Definition of Community Water System
It was moved and seconded:
THAT it be recommended to the Regional Board:
1. THAT Bylaw 1354-2014, cited as “Squamish-Lillooet Regional District Zoning Bylaw No. 670,1999, Amendment Bylaw No. 1354-2014” be introduced and read a first and second time.
2. THAT Bylaw 1354-2014, cited as “Squamish-Lillooet Regional District Zoning Bylaw No. 670, 1999, Amendment Bylaw No. 1354-2014” be referred to the appropriate First Nations, the District of Lillooet, and provincial agencies including Interior Health Authority, and Ministry of Transportation & Infrastructure for comment.
3. THAT pursuant to Section 890(4) of the Local Government Act, the public hearing be waived.
4. THAT pursuant to Section 893 of the Local Government Act, notice of the waiver of the public hearing be given. CARRIED
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6.6. Direction Request - Medical Marihuana Regulations - OCP and Zoning Amendment Bylaws
It was moved and seconded:
THAT it be recommended to the Regional Board:
1. THAT Bylaw No. 1307-2014 for Electoral Area C, cited as “Squamish-Lillooet Regional District Electoral Area C Zoning Bylaw No. 765, 2002, Amendment Bylaw No. 1307-2014”, be amended as follows:
(a) The minimum parcel size for a medical marihuana use in the Agriculture Zone shall be 60 hectares; (b) Where parcels have split zoning, there shall only be one medical marihuana production facility per parcel; and
2. THAT Bylaw No. 1308-2014 for Electoral Area D, cited as “Squamish-Lillooet Regional District Zoning Bylaw No. 540, 1994, Amendment Bylaw No. 1308-2014”, be amended as follows:
(a) The minimum parcel size for a medical marihuana use in the Agriculture One zone shall be 60 hectares; (b) Where parcels have split zoning, there shall only be one medical marihuana production facility per parcel; and
3. THAT it be ensured that Bylaw No. 1282-2013 for Electoral Area A, cited as “Squamish-Lillooet Regional District Zoning Bylaw No. 670, 1999, Amendment Bylaw No. 1282-2013” and Bylaw No. 1300-2013 for Electoral Area B, cited as “Squamish-Lillooet Regional District Zoning Electoral Area B Bylaw No. 1300-2013” reflect that where parcels have split zoning, there shall only be one medical marihuana production facility per parcel.
CARRIED The meeting was recessed at 12:17 PM The meeting reconvened at 12:47 PM
6.7. Information Report - Lil'wat Forestry Ventures Review by Registered Professional Forester
It was moved and seconded:
The Information Report - Lil'wat Forestry Ventures Review by a Registered Professional Forester be received. CARRIED
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6.8. Direction Request - Britannia Beach Volunteer Fire Department Recruitment and Retention Policy
It was moved and seconded:
THAT it be recommended to the Regional Board:
1. THAT draft Policy No. 7.7, Britannia Beach Volunteer Fire Department Recruitment and Retention Fund be approved as amended to clarify the inter-agency rates in Schedules “A & B”; and
2. THAT staff be directed to proceed with implementation of Policy No. 7.7 as amended, subject to a requirement that:
(a) the Britannia Beach Volunteer Firefighters Association (“Society”) add paragraph 4, as set out below, to the Society’s Constitution at the Society’s next Annual General Meeting or sooner, if for any reason the Society calls a Special Meeting:
“Other than reimbursement for out of pocket expenses, no financial remuneration shall pass from the Society to its members. Paragraph 4 of this constitution is unalterable in accordance with the Society Act.”
(b) in the interim, the Directors of the Society pass a resolution at their next regular meeting of Directors that the Society shall conduct its affairs in accordance with paragraph 4 as set out in subsection (a) of this resolution. CARRIED 6.9. Request for Decision - Britannia Beach Volunteer Fire Department Road Rescue Bylaw
It was moved and seconded:
THAT it be recommended to the Regional Board:
THAT the Request for Decision - Britannia Beach Volunteer Fire Department Road Rescue Bylaw be deferred to the October 1, 2014 Board Meeting. CARRIED
6.10. Request for Decision - Howe Sound East Land Clearing Debris Pollution Management Bylaw No. 1352-2014
It was moved and seconded:
THAT it be recommended to the Regional Board:
THAT the Howe Sound East Land Clearing Debris Pollution Management Bylaw No. 1352-2014 be referred back to staff for clarification with respect to the potential
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fees under the draft bylaw and the determination of sourcing of costs associated with enforcement of this draft bylaw. CARRIED The meeting was closed to the public at 2:14 PM.
The meeting was re-opened to the public at 3:06 PM.
6.11. Direction Request - CN EcoConnexions Grant Program 2015 "From the Ground Up"
It was moved and seconded:
THAT it be recommended to the Regional Board:
THAT applications for the Birken and Gates Lake landscaping projects as submitted in 2013 for the CN EcoConnexions Grant Program be re-submitted for 2014; and
THAT the CAO and/or Chair be authorized to execute any agreements/contracts regarding the CN EcoConnexions: From the Ground Up grant(s). CARRIED
6.12. Direction Request – Devine Transfer Station - Survey Results
It was moved and seconded:
THAT it be recommended to the Regional Board:
THAT community consultation be undertaken to share the survey results and advise of the proposed direction to implement tipping fees to make up the financial shortfall currently affecting the Devine Transfer Station service. CARRIED 7. Director's Reports
7.1. Buck Creek Hydrological Risk Assessment (M. Macri)
It was moved and seconded:
THAT it be recommended to the Regional Board:
THAT a letter be sent to the Ministry of Forests, Lands and Natural Resource Operations confirming the Squamish-Lillooet Regional District’s expectation that logging companies which are not following forestry regulations, in the Buck Creek watershed specifically, be instructed by the Ministry to immediately take corrective and remedial measures to bring their operations into compliance with the applicable regulations. CARRIED
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7.2. Enforcement of Speeds on Ring Creek Road/Diamondhead (M. Freitag)
It was moved and seconded:
THAT it be recommended to the Regional Board:
THAT a letter be sent to the Ministry of Transportation and Infrastructure requesting enforcement of the speed limits on the Ring Creek/Diamond head roads and advising them of the impacts on those roads of excessive traffic and speeds. CARRIED 7.3. Committee/Board Meeting Dates (M. Freitag)
It was moved and seconded:
THAT it be recommended to the Regional Board:
THAT beginning in 2015:
Board meetings be held on the fourth Wednesday of each month; The Thursday following the fourth Wednesday of the month be reserved for a continuation of the Board meeting, if required, or for a Committee of the Whole meeting; A date for at least one Committee of the Whole meeting a month be reserved; and Electoral Area Directors meetings be held on the second Wednesday of each month; and
THAT a draft calendar reflecting the foregoing resolution be prepared by staff.
CARRIED 8. Correspondence for Action
8.1. Rotary Club of Pemberton - Request for Grant-in-Aid for Annual AugustFest
It was moved and seconded:
THAT the Rotary Club of Pemberton - Request for Grant-in-Aid for Annual AugustFest letter be received. CARRIED
8.2. In-SHUCK-ch Services Society - Request for Donation or Sponsorship for In-SHUCK-ch Days 2014
It was moved and seconded:
THAT the In-SHUCK-ch Services Society - Request for Donation or Sponsorship for In-SHUCK-ch Days 2014 be received. CARRIED
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8.3. BC Hydro - Beautification Projects
It was moved and seconded:
THAT the letter from BC Hydro regarding Beautification Projects be received.
CARRIED 8.4. Bridge River Valley Community Association (BRVCA) - Trails Committee - Grant in Aid Request
It was moved and seconded:
THAT the Electoral Area Directors Committee ratify the Board's approval in principle for a Grant in Aid of $5,000 from Area A select funds to the Bridge River Valley Community Association Trails Committee to support the Trail Data Collection Program subject to the confirmation of the MFLNRO, Recreation Sites and Trails BC grant for $5,000. CARRIED
8.5. Pemberton & District Health Care Foundation - Golf Tournament
It was moved and seconded:
THAT $1,000 from Area C Select Funds be granted on behalf of Director Gimse to sponsor a hole/foursome at the Pemberton & District Health Care Foundation Golf Tournament, with recognition of SLRD Area C in all written materials. CARRIED 9. Correspondence for Information
9.1. Britannia Mine Museum - Thank You Letter
It was moved and seconded:
THAT the Britannia Mine Museum - Thank You Letter be received. CARRIED 9.2. Seton Portage Historical Park Update and Thank You
It was moved and seconded:
THAT the Seton Portage Historical Park Update and Thank You letter be received.
CARRIED 10. Decision on Late Business
Late Business Items approved per Item 2, Approval of Agenda.
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11. Late Business
11.1. Correspondence for Information - Lillooet News Ad - Electoral Area B Appreciation Fund
It was moved and seconded:
THAT the Correspondence for Information - Lillooet News Ad - Electoral Area B Appreciation be received. CARRIED 11.2. Gold Bridge Community Club - Request for Funds
It was moved and seconded:
THAT a letter be sent to request information regarding roof repairs to the rental house, the total budget for the project, a statement of income and expenses related to the rental house, and that two cost estimates for the roof repairs be provided; and
THAT $2,000 from Area A Select Funds be granted on behalf of Director Demare to assist with the cost of kitchen items for the Gold Bridge Community Club, with recognition of Area A in all written materials. CARRIED 12. Director's Notice of Motion
None.
13. Electoral Area Directors Closed Meeting (to close at 1:00 PM)
THAT the Committee close the meeting to the public under the authority of Section 90(1)(c), (f), (g) and (k) of the Community Charter.
14. Rise & Report from Closed Meeting
It was moved and seconded:
THAT, with the consent of the Regional Board Chair, the draft Media Release dated September 9, 2014 [regarding the Fire Services Review], be approved as amended.
CARRIED
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15. Adjournment
The meeting was adjourned at 3:50 PM
S. Gimse, Chair P. DeJong, Recording Secretary
Page 14 of 201 Sheldon Tetreault, Chair and Margaret Forbes,...
Page 15 of 201 Sheldon Tetreault, Chair and Margaret Forbes,...
COMMUNITY ALCOHOL POLICY
PRESENTATION BY W I N D S OF C H A N G E TO SQUAMISH-LILLOOET REGIONAL DISTRICT ( A R E A C)
Page 16 of 201 O C T O B E R 14, 2014 Sheldon Tetreault, Chair and Margaret Forbes,...
PRESENTATION OVERVIEW
• Brief overview of the CAP Initiative both Provincially and Locally
• A review of alcohol policy at a local level
Page 17 of 201 • The Winds of Change involvement
• Details of the CAP community consultation and report recommendations
Sheldon Tetreault, Chair and Margaret Forbes,...
SPECIAL OCCASION LICENSES
• Permits you to serve, sell and consume alcohol at private or public special events. • Regulated by the Liquor Control and Licensing Branch • Local police and government often involved in the process Page 18 of 201 • Issued by the Liquor Distribution Branch.
Sheldon Tetreault, Chair and Margaret Forbes,... PROVINCIAL STRATEGIES AND PLANS Page 19 of 201 Sheldon Tetreault, Chair and Margaret Forbes,...
WHAT IS A CAP/MAP?
• Multi-stakeholder process to develop clear guidelines that manage the licensing, sale and service of alcohol.
• Fosters a culture of moderation. Page 20 of 201 • Increases public and stakeholder understanding of challenges and opportunities regarding alcohol. Sheldon Tetreault, Chair and Margaret Forbes,...
LOCAL LEVEL – TOOLS AVAILABLE
• Police, RCMP and Liquor Inspectors • CAPE - Committee for Approval of Public Events • Licensing
Page 21 of 201 • Bylaws • SOL - Special Occasion Licenses • CAP/MAP – Community/Municipal Alcohol Policies Sheldon Tetreault, Chair and Margaret Forbes,...
WHAT IS A CAP/MAP?
Designation
Management Practices Policy Support
Page 22 of 201 Development Process Prevention Signs Strategies Enforcement Procedures Sheldon Tetreault, Chair and Margaret Forbes,...
DEVELOPMENT PROCESS
Multi- sectoral Implementation
Stakeholder Engagement Page 23 of 201 Consultation Guidelines ? Sheldon Tetreault, Chair and Margaret Forbes,...
LOCAL LEVEL
Liability Issues Economic Growth Community Safety Employment
Page 24 of 201 Health & Social Revenue Well-being Connection Generation Sheldon Tetreault, Chair and Margaret Forbes,...
BENEFITS
• Rules and regulations • Safe events • Responsibilities and liabilities
Page 25 of 201 • Community health • Increases the enjoyment of other patrons Sheldon Tetreault, Chair and Margaret Forbes,...
Page 26 of 201 Sheldon Tetreault, Chair and Margaret Forbes,...
WINDS OF CHANGE is a collaborative OUR MISSION public policy initiative started by the Mount Currie Indian Band and the Village of Pemberton Page 27 of 201 to reduce the harm associated with drug and alcohol misuse. Sheldon Tetreault, Chair and Margaret Forbes,... COMMON GROUND
“We are neighbours, friends and relatives working together to reduce the harmful effects of drugs and alcohol on our communities.
Page 28 of 201 We respect our differences and find strength in the common goal of a healthy and safe environment for our children and families.”
Sheldon Tetreault, Chair and Margaret Forbes,...
HARM REDUCTION PROJECTS
• Feasibility study for drug treatment centre • Improving pedestrian routes & access • Lobbying for better youth mental health services • Elders transportation pilot • Publish an on-line blog that celebrates our communities
Page 29 of 201 • Host an annual Wellness Gathering • Annual recognition awards to leaders in the community • Youth poster series • Publish a mental health and addictions services directory • Bring in public speakers and expert talks Sheldon Tetreault, Chair and Margaret Forbes,...
STEERING COMMITTEE
• Mount Currie Indian Band • Village of Pemberton • Squamish Lillooet Regional District • RCMP • Tribal Police • VCHA • Mount Currie Health Centre Page 30 of 201 • Other regional First Nations • School district • Mental health workers • Addictions counsellors
Sheldon Tetreault, Chair and Margaret Forbes,...
Page 31 of 201 Sheldon Tetreault, Chair and Margaret Forbes,... OVERARCHING GOALS OF THE COMMUNITY ALCOHOL POLICY
• Harm reduction and healthy lifestyle goals Harmonization of guidelines for application and hosting of events • Clear consistent management procedures • Reduced liability exposure Page 32 of 201 • Recognition of the importance of Licensed Special Events in enhancing quality of life, tourism, culture and recreation, and providing economic benefits to the local economy.
Sheldon Tetreault, Chair and Margaret Forbes,... A COMMUNITY INFORMED POLICY APPROACH
• An online survey distributed through local email networks and social media • Grouped and individual interviews with 42 key informants from: • Health and Social Service Workers • Local Service Groups and Event Organizers • Tourism and Business Communities Page 33 of 201 • Law enforcement and Regulators • A review of: • Existing local special events policies and Provincial Special Occasions liquor licensing laws. • Alcohol Policies from other jurisdictions Sheldon Tetreault, Chair and Margaret Forbes,...
HOW THE SURVEY WAS UTILIZED
• Provided an opportunity to inform community members about the CAP • Evaluated community support for the CAP • Identified community concerns around existing events
Page 34 of 201 • Determined effectiveness of current community management practices • Provided an opportunity for community members to voice concerns and identify issues • Established a baseline for future policy evaluation Sheldon Tetreault, Chair and Margaret Forbes,...
KEY INFORMANT INTERVIEWS
Provided WINDS OF CHANGE with an opportunity to:
Inform key community members about the CAP Page 35 of 201 Determine current event practices Identify potential CAP issues or concerns Determine implementation plan Work toward consensus around the policy
Sheldon Tetreault, Chair and Margaret Forbes,... COMMUNITY CONSULTATION OUTCOMES
My concern about the policy is that it will be too harsh, too big. Groups like us are trying to run events with alcohol, wouldn't want to see barriers to that. * Page 36 of 201
*Comment from a survey respondent *Comment from a Service Group Key Informant Sheldon Tetreault, Chair and Margaret Forbes,...
SURVEY RESPONDENTS
146 survey respondents OUTCOMES from all three jurisdictions 66.7% supported the Over 200 visitors to the CAP process survey 24% were unsure Page 37 of 201 Media Coverage helped to drive survey traffic 51% of survey respondents felt their community invested enough in events where alcohol was not the focus. Sheldon Tetreault, Chair and Margaret Forbes,...
JURISDICTIONAL DIFFERENCES
Village of Pemberton and SLRD Lil’wat Nation
55% (VOP) and 45% 60% wanted to see (SLRD), wished to see more restrictions less restrictive alcohol Response appeared to policies be driven by the lack of community sanctioned Page 38 of 201 Key Informants interviewed favoured licensed events. Festival Licensing Key Informants often Events were viewed as viewed licensed events a social part of as in opposition to the community life community’s culture Sheldon Tetreault, Chair and Margaret Forbes,... Page 39 of 201
COMMUNITY CONCERNS
SIMILAR TO MANY RURAL COMMUNITIES ACROSS CANADA Sheldon Tetreault, Chair and Margaret Forbes,... COMMUNITY STATS ALSO INFORMED THE COMMITTEE •Crime Stats •Health and Wellness Stats •Previous and current
Page 40 of 201 community studies •Annual number of licensed public events
Sheldon Tetreault, Chair and Margaret Forbes,...
AFTER REVIEWING THE
Page 41 of 201 INFORMATION
TASKS OF THE COMMITTEE Sheldon Tetreault, Chair and Margaret Forbes,...
COMMITTEE TASKS
Review information gathered through public consultation Designate events, properties and facilities eligible for Special Event Licensing Determine CAP Management Recommendations Page 42 of 201 Develop Implementation, Enforcement and Evaluation Plans Present Recommendations to Local Government for adoption
Sheldon Tetreault, Chair and Margaret Forbes,...
THE CAP REPORT INCLUDES:
1. A summary of the community consultation and information gathered 2. A plan for implementing the policy
Page 43 of 201 and evaluating effectiveness 3. Specific policy recommendations 4. Specific tools and forms to aid in implementation
Sheldon Tetreault, Chair and Margaret Forbes,...
THE CAP REPORT IS ALIGNED WITH PROVINCIAL LIQUOR LICENSING LAWS, EXISTING LOCAL GOVERNMENT BY-LAWS, AND INCORPORATES HARM-PREVENTION Page 44 of 201 STRATEGIES TO MITIGATE LIABILITY AND ENHANCE COMMUNITY HEALTH AND SAFETY Sheldon Tetreault, Chair and Margaret Forbes,...
OUR REQUEST
That the SLRD agree to:
1. Implement the recommendations within the CAP Report as part of a larger commitment to creating a healthy and vibrant community for all residents of the Valley.
1. Designate a staff member responsible for incorporating
Page 45 of 201 the CAP policy recommendations within the existing Special Event Policy.
1. Participate in an area CAPE with the overarching goal of achieving a common and consistent approach to licensed events that all three jurisdictions can adopt.
Sheldon Tetreault, Chair and Margaret Forbes,...
A WORK IN PROGRESS
“It will take some work to get it going, probably a couple of years of putting all those checks and balances in. Then you would see the pay offs. Because nothing is perfect to start with, people Page 46 of 201 will question it, really watch them see what is working, not working.” Enforcement Key Informant Comment Sheldon Tetreault, Chair and Margaret Forbes,...
WINDS OF CHANGE
“We are neighbours, friends and relatives working together to reduce the harmful effects of drugs and alcohol on our communities. We respect our differences and find strength in the common goal of a healthy and safe environment for our children and families.”
July 2, 2014
Dear Board of Directors – Squamish Lillooet Regional District
On behalf of the Winds of Change I submit to Council the Community Alcohol Policy Report for the Village of Pemberton, Lil’wat Nation, and SLRD – Area C.
The purpose of the Report is to provide guidance to the Village of Pemberton, Lil’wat Nation, and SLRD Area C for managing Special Occasion Licenses for events in local government owned facilities and parks. In particular we are seeking a common and consistent approach to these events that all three jurisdictions can adopt. I assure you that the policy is aligned with Provincial liquor licensing laws, existing local government by- laws, and incorporates harm-prevention strategies to mitigate liability and enhance community health and safety.
The Report is the culmination of six months of work and extensive community engagement that reached 146 residents and over 42 interviews with local service providers, service groups, tourism and business representatives, and law enforcement. Over 66% of participants in our outreach were supportive of a Community Alcohol Policy.
It is our hope that you, along with the Lil’wat Nation and the Village of Pemberton, will give your full consideration to the Report and agree to implement the recommendations as part of your larger commitment to creating a healthy and vibrant community for all residents of the Valley. Please note that we welcome any additional communication or clarification that would assist in your deliberations.
Finally, I want to acknowledge the funding provided by BC Healthy Communities; the guidance of Krissi Spinoza - Healthy Communities Coordinator; the hard work of the Community Alcohol Policy Steering Committee; and the diligent research and expert writing of the project coordinator Margaret Forbes. Without any of these contributions we would not have been able to produce this Report.
Sincerely,
Sheldon Tetreault Chair - Winds of Change Steering Committee Email: [email protected]
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Community Alcohol Policy for the Village of Pemberton, Lil'wat Nation and Squamish Lillooet Regional District Area C
Submitted by Winds of Change May 23, 2014
Prepared by: Margaret Forbes, MPA, Community Alcohol Policy Coordinator
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Table of Contents INTRODUCTION DEFINITIONS TABLE OF CONTENTS ...... 2 1 INTRODUCTION ...... 5 1.1 POLICY BACKGROUND ...... 6 1.2 A COMMUNITY INFORMED POLICY APPROACH ...... 6 1.3 COMMUNITY BACKGROUND ...... 7 1.4 WINDS OF CHANGE BACKGROUND ...... 8 1.5 OUTCOMES OF COMMUNITY CONSULTATION ...... 8 1.6 HEALTH AND SAFETY ...... 10 2 DESIGNATION OF PROPERTIES AND EVENTS ...... 12 2.1 DESIGNATION OF A STAFF MEMBER TO IDENTIFY SUITABILITY FOR SOL EVENTS...... 12 2.2 CRITERIA FOR EVALUATING SUITABILITY OF A LOCATION FOR SOL EVENTS...... 13 2.3 RATIONALE FOR NOT DESIGNATING A FACILITY OR PROPERTY ELIGIBLE FOR SOL EVENTS ...... 14 2.4 EVENTS NOT ELIGIBLE FOR ALCOHOL ...... 15 3 CAP POLICY RECOMMENDATIONS ...... 16 3.1 DESIGNATION OF ROLES ...... 16 3.1.1 Role of Local Government Staff ...... 16 3.1.2 Role of the Event Organizer ...... 17 3.2 MANAGEMENT PRACTICES ...... 18 3.2.1 Events where Alcohol is provided at No Charge ...... 18 3.2.2 Insurance ...... 18 3.2.3 Server Trained Event Staff (LCLA) ...... 19 3.3 TICKET SALES ...... 20 3.4 DOOR/ENTRANCE/ EXIT MONITORING (LCLA) ...... 20 3.5 SECURITY MONITORS (LCLA) ...... 21 3.5.1 Coat Check System ...... 22 3.5.2 No Last Call Announced ...... 22 3.5.3 License Holder (event sponsor) is not to Consume Alcohol ...... 23 3.5.4 Police Notification ...... 23 3.5.5 Workers to Not Consume Alcohol ...... 23 3.5.6 Workers Must be Clearly Identifiable ...... 24 3.5.7 Specified Ratio of Workers to Participants ...... 24 3.5.8 ID Presented for Purchase of Alcohol/ Youth Admission Restrictions (LCLA) ...... 25 3.5.9 Restricted Youth Admittance to Adult SOL Events (weddings, anniversary parties, excepted) (LCLA) ...... 26 3.5.10 Whole Site Licensing (LCLA) ...... 26 3.6 PREVENTION STRATEGIES ...... 27 3 . 6 . 1 Safe Transportation Provision (e.g. designated driver etc.) (LCLA) ...... 27 3.6.2 Plastic or Paper Cups (disposable-no glass, no bottles) ...... 28 3.6.3 Provision of Food (LCLA) ...... 29
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3.6.4 Alcohol Sales and Purchasing Requirements (LCLA) ...... 29 3.6.5 No Excessive Drinking Activities (LCLA) ...... 29 3 . 6 . 6 Non-Alcoholic Drinks Available (tea, coffee, soft drinks) (LCLA) ...... 29 3.6.7 Redeem Unused Drink Tickets ...... 30 3.6.8 No Alcohol Advertising at Facilities Frequented by Youth (e.g. Beer Company umbrellas, clocks, posters in arenas, etc.) ...... 30 3.7 SIGNAGE REQUIREMENTS (POSTERS/ SIGNS DESCRIBING REGULATIONS AND RATIONALE) ...... 30 3.7.1 Signage Requirements for SOL Events ...... 31 3.7.2 No Last Call ...... 31 3.7.3 Licensed Areas ...... 31 3.7.4 Service Guidelines ...... 31 3.7.5 SOL Permit (LCLA) ...... 32 3.7.6 SOL Accountability ...... 33 3.7.7 Communication Plan to Minimize Disturbances ...... 33 3.7.8 Fetal Alcohol Spectrum Disorder ...... 33 3.7.9 Designated Driver and R.I.D.E Awareness ...... 33 3 . 7 . 1 0 Statement of Intoxication ...... 34 3.7.11 Community Outreach Signage ...... 34 4 ACTIONS TO ENFORCE ...... 35 4 . 1 OUTLINE PROCEDURES FOR HANDLING INFRACTIONS ...... 35 4.2 SHORT-TERM PENALTIES FOR POLICY VIOLATIONS ...... 36 4.3 LONG-TERM PENALTIES FOR POLICY VIOLATIONS (1 YEAR OR LONGER) ...... 37 5 POLICY SUPPORT AND IMPLEMENTATION ...... 37 5.1 IMPLEMENTATION PLAN ...... 37 5.1.1 SOL Events Coordination ...... 38 5.1.2 Community Support ...... 38 5.1.3 Canadian Safe Drinking Guidelines ...... 38 5.2 AWARENESS AROUND LIABILITY ...... 39 5.3 POLICY MONITORING AND REVIEW ...... 39
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These four winds of change are united by our healing vision, which is:
“We are neighbours, friends and relatives working together to reduce the harmful effects of drugs and alcohol on our communities. We respect our differences and find strength in the common goal of a healthy and safe environment for our children and families.”
The winds of change are blowing through the valley. The wind brings a vision of a healthy and safe future together. Winds of Change: A Healing Vision (2003)
Winds of Change Community Alcohol Policy Steering Committee
Sheldon Tetreault, Chair, Winds of Change Committee Daniel Sailland, CAO, Village of Pemberton James Linklater, Councilor, Village of Pemberton Bettina Falloon, Executive Assistant/Emergency Program Coordinator, Village of Pemberton Curt Walker, Senior Administrator, Lil'wat Nation Joanne John, Councilor, Lil'wat Nation Angela Barth, Recreation Service Manager, Squamish Lillooet Regional District Margaret Forbes, Coordinator, Community Alcohol Policy
We would like to extend our thanks to the following individuals who contributed to the development of the Community Alcohol Policy recommendations:
Village of Pemberton Commerce Lil'wat Nation Vancouver Coastal Health Squamish Lillooet Regional Mount Currie Health Centre District RCMP Pemberton Detachment Tourism Pemberton Lil'wat Elders Pemberton Chamber of Mount Currie Rodeo Committee Rotary Club of Pemberton BC Liquor Inspection Branch Pemberton Lil'wat Nation Culture and Recreation Committee
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1 Introduction
Winds of Change, a collaborative public policy initiative of the Lil'wat Nation, Village of Pemberton and Squamish Lillooet Regional District (SLRD) Area C to reduce the harm associated with drug and alcohol misuse, is pleased to submit this Community Alcohol Policy (CAP) for the management of special occasion licensed (SOL)1 events in local government-owned parks and recreation facilities in the Village of Pemberton, Lil'wat Nation and SLRD. This CAP supports and recognizes the importance of SOL events in enhancing quality of life, tourism, culture, and recreation, and in providing economic benefits to the local economy; while also supporting accountability and responsibility. The intent of the CAP is to provide consistent guidelines for SOL events leading to the safe distribution and consumption of alcohol on properties owned or operated by the Village of Pemberton, Lil'wat Nation Band and SLRD Area C (the "Communities"). The implementation of the CAP is intended to reduce alcohol related concerns and issues, such as under age consumption; inappropriate use and liability related to alcohol on local government properties. The CAP is also intended to provide Event Organizers with the necessary support required to hold responsible SOL events.
Winds of Change works to reduce the harms associated with drug and alcohol misuse, and to promote healthy lifestyle choices as an alternative. This alcohol policy is an evidence- based policy tool that is aligned with these goals. The following is contained in this policy:
Harmonized guidelines for the application and hosting of an event with alcohol that ensures alcohol becomes a responsible part of a social function, rather than the reason for it.
Clear and consistent management procedures for serving alcohol that reduce local liability and enhance community safety.
Designations of properties and events where alcohol may or may not be served that considers: consumers, abstainers, adults, youth and families. Designation and definitions of the roles and responsibilities for the Local Governments and Event Host, including a designated staff person for each community. Prevention of harm reduction strategies for alcohol related concerns that are evidence based. Signage requirements.
Penalties for infractions and enforcement strategies.
1 See the glossary located in Appendix I at the end of this report for definitions.
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Through the provision of policy support and implementation planning assistance, to encourage event hosts to obtain Special Occasion permits and licensing and utilize local government owned facilities and properties for events. 1.1 Policy Background
Winds of Change were awarded funds from BC Healthy Communities to develop a Community Alcohol Policy (CAP) for Pemberton, Lil'wat Nation and SLRD Area C, in support of a new initiative by the province of British Columbia. Similar harm reduction policies have been instituted in many Canadian municipalities, most recently by Prince George, Boston Bar First Nation, Fort St James and Kitimat in BC. In Ontario, where similar policies have been in existence for a longer period of time there has been opportunity to study their impact. Such policies have been found to effectively reduce liability exposure and the risk associated with alcohol at events where alcohol is served. These risks include: Liability actions and increased insurance premiums.
Personal injury.
Charges against the Local Government and SOL holder. Complaints by offended parties.
Loss of revenue due to decreased participation at events.
Increased public concern regarding alcohol consumption. Vandalism.
Loss of insurability should risk assessment escalate. 1.2 A Community Informed Policy Approach
To develop the CAP, Winds of Change sought input from the local community through a consultation process that included: A widely disseminated online survey that received 249 visits and 146 completed responses by community members. Interviews with 42 key community informants from such sectors as: health and social service workers, local service groups and event organizers, the tourism and business community, and law enforcement. Individual and grouped interviews were also conducted.
As a result, local community interests and concerns informed the CAP, thus ensuring it will address local community needs. CAP policy development included a review of both existing local policies surrounding special events and Provincial liquor licensing laws for Special Occasions. Existing local government by-laws2 and provincial legislation governs the use of public spaces and the management of licensed Special Occasions. This policy is aligned with those existing policies. The CAP also incorporates prevention strategies to mitigate liability risk and to enhance community health and safety. The CAP is not
Page 53 of 201 Sheldon Tetreault, Chair and Margaret Forbes,... 7 intended to stand in the way of the responsible drinking that occurs at community events, but to strengthen the existing Special Events Bylaws2. To this end existing policies such as the Provincial liquor licensing laws and local special event bylaws are consolidated to enhance understanding and compliance by organizations and individuals wishing to become SOL event organizers. Other additional recommendations to address community liability and incorporate prevention strategies were based on research into evidence gathered from other communities where Alcohol Policies have been adopted and studied, and from expert reports in the field of addiction research both in British Columbia and in other parts of the country. 1.3 Community Background
The Village of Pemberton, Mount Currie Indian Reserve home of the Lil'wat Nation and SLRD Area C are located in the Coast Mountain Range of British Columbia. According to recent 2011 census data Pemberton has a population of 2,369 and Lil'wat Nation has a population of 1,306. The SLRD Area C surrounds both communities and has a population of 1,804 (Stats Canada, 2011).
Major tourism events like the Pemberton Slow Food Cycle draw thousands to the community, and showcase the local agriculture in this picturesque community, by encouraging families and individuals to spend the day cycling to local farms and sampling their wares. The cycling day ends with Augustfest, presented by the Pemberton Rotary, in Pioneer Park that is host to a number of activities including a beer garden. Other major events include the Lil'wat Celebration Pow Wow, a showcase of the community’s traditional culture, and Pemberton's MADE, an event showcasing local art, music and dance. And recently, the return of the Pemberton Music Festival, a large licensed outdoor weekend concert event expected to draw a large crowd of music fans to the area. In summary, the communities currently host a mix of special events some of which include alcohol sales through an SOL and some that do not.
Several service groups and sporting associations are active within the local communities. Mount Currie Rodeo Committee hosts an annual Rodeo that is popular within the local community. The Rodeo features traditional Rodeo events, family friendly activities and an evening dance. Slow pitch baseball tournaments, mountain bike races, cross country ski races and football tournaments are the centerpiece of many other local events. Large events hosted in the nearby community of Whistler, such as Ironman Canada, have also drawn athletes and their families to explore and train in these communities.
Encouraging healthy lifestyle choices and providing a safe and enjoyable environment for locals and those visiting is a community priority in Pemberton, Lil'wat Nation and SLRD Area C. Ensuring that children and families have a variety of events that model these priorities is an important aspect of event planning in all three local communities. The CAP is viewed as a means to ensure these priorities are met.
2 “Village of Pemberton Special Events Bylaw 750, 2014”; Lil'wat Nation Band Policy # 02 Special Event Policy V1, February 2012, and SQUAMISH-LILLOOET REGIONAL DISTRICT BYLAW NO. 1247-2012
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1.4 Winds of Change Background
Winds of Change began as a joint drug and alcohol task force for Pemberton and Lil'wat Nation following a tragedy in 2002 that had a significant impact on both communities. In 2003, a report was released entitled Winds of Change: Healing Vision3. The local communities committed to the report's recommendation to address their alcohol and drug issues through a harm reduction approach. This was the basis of a unique partnership between two communities working from very different cultures, histories and jurisdictional frameworks: the Village of Pemberton (a municipality) and Lil'wat Nation (a First Nation). As noted in the 2003 report, the "differences in the culture and history of our communities makes the six kilometers that separate us seem insignificant in comparison. The reality is that our communities have not often found common ground on which to walk." However, a common commitment of concern and care for the safety of their children and the health of their families and the concern over the negative impacts of drugs and alcohol has united these two communities. The desire to reduce the harms associated with alcohol and drug use has motivated concerned stakeholders and local government in these two communities to contribute to the Winds of Change Committee. SLRD Area C has since joined the Committee.
Winds of Change have undertaken several projects to improve the health of the Communities. This most recent undertaking, the CAP, is closely aligned with the goals found in the guiding document. These include: encouraging community groups to promote community cohesion through the sponsoring of events that promote healthy activities, and build awareness and opportunities for leisure, recreation and cultural events locally. They are also committed to raising awareness around the risks associated with underage drinking, over-consumption, binge drinking, and drinking-and-driving. As noted in the 2003 report, the Committee believes educating the community about the risks is "the cornerstone to creating a healthier community". The guiding document also includes recommendations for joint awareness programs and policies to promote these goals and calls on local leadership (Council, Band or Boards and other community leaders) to take action to reduce the harms associated with alcohol and drugs. 1.5 Outcomes of Community Consultation
As noted, 146 respondents completed a survey about the Community Alcohol Policy. The survey addressed issues and concerns specific to community alcohol at licensed events, issues in the community and the policy itself. A summary of the survey results follows:
Overall community support for the CAP in all communities was strong from key informants interviewed and survey respondents. 66.7% from all communities surveyed, responded in support of the CAP. 11% of respondents did not support the policy and 24% were unsure or still had questions. These numbers did not change significantly when individual community data was isolated.
3 Report can be found at: http://www.pemberton.ca/residents/winds-of-change/
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"As a community it is our responsibility to create a healthy culture for ourselves and our families. We cannot rely on others to make this happen." Survey Respondent Comment
"My concern about the policy is that it will be too harsh, too big. Groups like us are trying to run events with alcohol wouldn't want to see barriers to that. Concern about it being restrictive." Service Group Key Informant
51% of survey respondents felt their community invested enough in events where alcohol was not the focus. Almost 29% felt it did not and almost 20% were unsure. These numbers varied only slightly between communities.
Community differences were observed in a question that asked what changes respondents would like to see in community policies towards alcohol. The majority of the community of Pemberton and SLRD Area C respondents, 55% and 45%, wished to see less restrictive alcohol policies, with 18% and 33 % unsure and 20% and 19% choosing the other response and suggesting that a policy target identified alcohol issues such as: underage drinking, awareness and education, public intoxication and drinking and driving. Key Informants interviewed favoured changes to the provincial liquor laws that allowed for Festival licensing at events, rather than beer gardens where the only activity was drinking. Lil'wat Nation respondents alternately 60% wanted to see more restrictions in the community regarding alcohol use and serving at events. In Lil'wat Nation the response appeared to be driven by the lack of community sanctioned licensed events. Alcohol use currently occurs in unlicensed settings mostly at house parties and community events such as ball tournaments and rodeos. Key Informants and survey respondents felt that controls at events where alcohol was being consumed would be helpful. Many key informants interviewed reported that they currently did not attend community events where alcohol was consumed.
The following identifies a broad range of potential community issues and the highest identified level of concern identified by the survey respondents from all communities, when asked to rate how concerned they are with the choices:
1. Very concerned I don't think the issue is being addressed; 2. Concerned I think more could be done; 3. Concerned but I think the issue is being addressed; and 4. No concern in my community
The highest response for each issue is noted
Issue/ Concerns Most Selected Response % of Respondents Underage Drinking* Concerned, I think more 44% could be done
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Vandalism Concerned, I think more 42.3% could be done Injuries or risk of injuries Concerned, I think more 41.4% due to alcohol could be done Unlicensed Drinking No concern about this issue 40.9% BYOB* Public Intoxication Very Concerned I don't think 38% the issue is being addressed Bootlegging* Very Concerned I don't think 38% the issue is being addressed Alcohol Sales to Minors Very Concerned I don't think 37.5% the issue is being addressed Drinking and Driving* Concerned, I think more 35% could be done Fights/ Scuffles due to Concerned, I think more 30.7 alcohol* could be done Liability concerns Concerned, I think more 30.7% could be done Alcohol Noise-Out of No concern about this issue 29% control parties*
There was some significant community difference when individual communities were isolated. Lil'wat Nation Survey respondents identified more concern and the majority of their ratings (more than 50% of respondents) was Very Concerned I don't think the issue is being addressed for each of the responses identified with an *. The community also had an increased percentage of respondents who were Very concerned about Public Intoxication and Alcohol Sales to Minors. A summary of the Survey can be found in Appendix VI at the end of this document.
1.6 Health and Safety
No specific health related statistics could be found that would have accurately reflected the local community. Within the community consultation; however, references were made to health and safety concerns attributed to alcohol. For example: An Elder from Lil'wat Nation noted in the following quote:
"I think of my main concerns is so many of our people have died from liver sclerosis. But a lot of the fundraising that occurs on the reserve is serving shooters, they have shooter bars. I know some of them try to do it on the quiet. But those people are at risk with the strong alcohol. Not only with their liver, but with other people's safety, especially and their own."
Many individuals identified drinking and driving as a concern, and some noted that they had lost friends to drinking and driving. As well, family violence was also noted as a
Page 57 of 201 Sheldon Tetreault, Chair and Margaret Forbes,... 11 concern that was partially attributed to alcohol over consumption, as is evident in this quote by a Lil'wat Nation Key Informant:
"Alcohol can also be a contributing factor to family violence, drinking and driving, break and enter the majority are due to drinking. Domestics (domestic violence incidents) I see all the time due to alcohol."
Communities that Care is an active community mobilization project within communities in the Sea to Sky Corridor focused on creating healthier communities, schools, families and individuals. Communities that Care relies on the efforts of a community board made up of concerned stakeholders from the non-profit, health and education sectors and volunteer groups. The project focuses on six specific problems: substance abuse, delinquency, teenage pregnancy, academic difficulty, violence, and depression/anxiety. Recently Communities that Care released a new report summarizing their findings from their 4th community assessment based on survey findings local youth in grades 6, 8, 10, 11, and 12. Of note to the CAP: binge drinking has emerged as a concern for youth corridor wide, as has low perceived risk of substance use. This group has also raised concerns about alcohol use patterns of adults that children and youth observe and the influence that has on future development of drinking patterns in the community.
The following is a chart of annual local law enforcement statistics with data from crimes that could potentially be attributed to alcohol in the communities.
Mount Currie- Stl’atl’imx RCMP-SLRD RCMP-Pemberton Crime Statistic Tribal Police Area C 20124 20125 20136 No data Impaired Driving 8 47 available 25 (Common Assault) Assault 4 (Assault with a 117 5 weapon)
Noise Complaints no data available 91 (Causing a disturbance) 6
4 Data obtained from report to Pemberton Council in Minutes of Meeting # 1327 of Council of the Village of Pemberton, March 5, 2013. 5 Data obtained from Stl'atl'imx Tribal Police Service 2012-2013 Annual Report Found online at: http://www.stlatlimxpolice.ca/uploads/8/0/5/7/8057209/stps_annual_report_2012-2013.pdf 6 Data obtained from Whistler/Pemberton RCMPSLRD Area C 2013 General Crime Statistics presented to Electoral Area Directors Committee April 14, 2014.
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Causing a disturbance Detained in No data 184 127 Custody available No data Liquor Violations No data available 210 available Total Calls 1502 1342 412
In summary, in supporting Winds of Change, the Communities have committed to a harm reduction approach to lessen the harmful impacts of alcohol and drugs. The majority of key informants interviewed and respondents to the recent CAP Survey support this approach as well. The community consultation findings indicated that community members in all three communities involved in the study felt more could be done to address alcohol related issues and concerns. Anecdotal health and wellness concerns and recent crime statistics, when reviewed with the community consultation findings, would support this CAP initiative. It holds promise, based on the impact it has had in other communities across Canada as a tool for addressing some of the problems associated with overconsumption of alcohol, underage drinking and local government exposure to liability risk; while still supporting licensed events in the community.
2 Designation of Properties and Events
By designating events and facilities as eligible or not eligible for alcohol consumption, the CAP aims to promote a healthy and balanced perception and use of alcohol in the community. The sale or consumption of alcohol in public places is prohibited unless permitted under the authority of a Special Occasion License (SOL).
2.1 Designation of a staff member to identify suitability for SOL Events
It is recommended that Senior Administration in each community designate a staff member to coordinate the review of community owned and operated properties and facilities and complete Examples of Detailed Facilities and Property Information and Requirements Form (found in Appendix II) to determine the following:
Suitability of location for hosting a licensed event. Time available for hosting the event. Noting that the LCLA states maximum hours for an indoor event are 9:00am-2:00am the following day, and 9:00am to 10:00pm for an outdoor event unless the Liquor Control and Licensing Branch gives special permission to extend the above hours. Type of licensed events allowed at the location based on the summary of SOL type events (See Appendix I). Area of the property or facility available for licensing.
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Event size (# of attendees) based on building code restrictions for a gathering within the facility. Detailed drawing of the facility or property.
Community members interested in hosting SOL Events should easily access completed Property and Facility Forms to help facilitate their planning. 2.2 Criteria for evaluating suitability of a location for SOL Events
I. When evaluating the suitability of a location for a SOL it is important to consider whether the location can accommodate a large group. What is the history of the location? Have licensed events been successfully held in the location in the past? If not, were licensed events held that presented problems at the location? Would clearer guidelines aid in addressing these problems?
For example, the Pemberton Community Center and Pioneer Park are principal locations for events in the Village of Pemberton. The Rodeo Grounds is a principal location for community dances in Lil'wat. Both locations were purposely built to accommodate a large group.
II. Identification of potential hazards or risks that may be present at a location needs to be considered when designating a property or facility as eligible for a SOL. It is important to provide clear recommendations based on the Event Management guidelines contained within this document to address potential hazards and risks at locations deemed eligible for a SOL; as well as, to help ensure they are addressed within the SOL Event Plan.
For example, during the community consultation, concern was raised about the lack of alternative transportation for attendees at the end of the night, especially for events held in the Village of Pemberton and at more remote outdoor areas in the Communities following SOL community events, due to the risk of attendees driving while impaired.
In addition, the outdoor facilities at the Rodeo Grounds in Lil'wat Nation were noted to have inherent security and monitoring challenges that increased the risk of unlicensed drinking, underage drinking and overconsumption. Carefully planned guidelines and enforcement planning would be needed to address these risks.
III. From a harm reduction perspective, it is important to have a balance of properties available to the community to host SOL Events. This will ensure an alternative to historically unlicensed events such as: large private celebrations or parties, sporting events and other unlicensed gatherings where the potential is high for alcohol related concerns such as: overconsumption, underage drinking, personal injury, and drinking and driving. A licensed event provides the necessary controls and prevention strategies to mediate some of these risks and concerns.
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This balance of properties should include both outdoor and indoor facility locations eligible for SOL Events. It also requires a balance of venues that accommodate large public events and small family gatherings and celebrations, such as weddings. At this time Lil'wat Nation has no centrally located indoor facility designated to host licensed events; this increases the risk of unlicensed parties and celebrations and alcohol related concerns. When designating SOL eligible facilities this will need to be considered.
2.3 Rationale for Not Designating a Facility or Property Eligible for SOL Events
During the community consultation, community members in each of the Communities sought a balance of licensed and unlicensed events. Community consultations indicated a strong interest in events that supported the community interest in health and wellness. Community members were divided with regard to whether community gatherings should be licensed. Concern about youth underage drinking and choice for those who choose to abstain from alcohol and a history of overconsumption at some events, were arguments for limiting events eligible for licensing. It should also be noted that properties that have historically been ineligible for SOL Events that have a history of illegal drinking such as public parks, lake areas and motor sport trails will require clear messages.
For example, One Mile Lake Park is a popular park with a large lake area and extensive trail system. The lake poses a drowning hazard especially to a person impaired by the effects of alcohol. The extensive trail system make monitoring event attendees a safety challenge. In addition, this location has a history of unlicensed drinking according to the RCMP and allowing licensed events would send a mixed message.
The following is a rationale to consider when determining if a property or facility is eligible for an SOL:
It is dangerous to mix alcohol with outdoor recreational activities in general. Players drinking illegally at sports fields or other areas can injure themselves or others during a sports activity and when driving home. It is dangerous to mix water sport and motor sport activities with alcohol because of a higher risk of drinkers injuring themselves on rocks and other obstructions, or drowning or the higher likelihood of rider error. There is a history of illegal drinking, underage drinking and vandalism on waterfront and park sites outside of Pemberton Village Centre, and at the train station and gazebo sites in the Village Centre. Indoor events are easier to supervise than outdoor areas, where more supervision is required. Events in unbounded outdoor areas are more difficult to supervise because the surrounding area must also be supervised. Arena dressing room, sports fields and bleacher areas are not eligible for Special
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Occasion Licensing events; however there is a history of alcohol consumption by some individuals and/or groups. Due to both the message this sends to youth teams using the same facility and risk of drinking and driving, and potential injury it is better to encourage teams to move to a licensed establishment or private home to socialize through monitoring and signage. It is preferable that the teams move to a licensed venue in the community or private home where alcohol is legally consumed. Promotes the community values of healthy lifestyle options, local youth are not observing consumption behaviours that contradict alcohol laws.
"Softball diamond, similar to hockey beer league, we know that there has been some things that have happened following a softball game or someone gets into a car drives away. And yeah it’s a family event and who wants to go there when someone has cans of beer all over the seats, it leads to other things, the language." Lil'wat Nation Key Informant
NOTE: There can be some flexibility in property and facility designations.
For example, a clause in the CAP policy such as the following could allow for flexibility:
Events may be held in non-designated or otherwise ineligible areas at the discretion of the Senior Administration and/or local Council, Band or Board, as long as the Liquor Control and Licensing Act (LCLA) or SOL regulations are not contravened. Any person or organization wishing to hold a licensed event in a location not listed in this CAP, or in a location listed as ineligible, must obtain written permission from the Designated Staff for that community, 60 days in advance of the event. This may include any local government owned building, or any local government owned open space, greenway and parkland. The Village of Pemberton, Lil'wat Nation and SLRD Area C reserves the right to refuse an Event Organizer permission to hold an event on local government property. 2.4 Events Not Eligible for Alcohol
Due to the harm reduction and health and wellness priorities within each of the Communities, the following events should be designated as not eligible for alcohol use under the authority of a Special Occasion License:
I. Events involving and intended for youths or minors, where the majority of participants are under the legal drinking age. II. Traditional First Nations Cultural Events, such as the Annual Pow Wow.
Rationale:
"I think sports and culture have their guidelines themselves. They don't mix (referring to alcohol and sporting and cultural events). " Key Informant Lil'wat Nation Recreation Committee
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The local communities share a strong commitment for healthy lifestyle options. Children enjoy participating in Special Occasions with their parents. Alcohol-free events provide a positive example to children and youth that it is possible to have fun without the use of alcohol. Non-consumption by participating adults provides a positive example for young people. Minor sports banquets and Family Day events are intended for young people and families. Adults supervise and drive young people to and from these events.
3 CAP Policy Recommendations
The following local government and event organizer responsibilities and management practices are a combination of existing provincial laws governing licensed events, based on the Liquor Control and Licensing Act in the Province of BC (LCLA), and existing community Special Event Permit Bylaws. In addition to these requirements, evidence based harm reduction, prevention and liability mitigation strategies successfully utilized by communities across Canada have been included. Local law enforcement and the Control and Licensing Branch review and approve all legal requirements described below; these legal requirements are identified within this document by (LCLA). 3.1 Designation of Roles
3.1.1 Role of Local Government Staff
I. During an initial enquiry into use of a Local Government property for a SOL event, it is the responsibility of Local Government Staff to: Provide written information to the Event Organizer, which identifies the conditions, requirements, and operating procedures of the CAP upon request. Complete an Event Checklist (see Appendix III) to ensure the Event Organizer has been made aware of the requirements under the CAP upon permit application. II. When an application for a Special Occasion Permit is submitted for a SOL Event, a Senior Administrator, or delegate for the property in question, will approve or reject the application and use of Local Government property for the event involving alcohol, based upon compliance with CAP requirements. The Village of Pemberton, Lil'wat Nation Band or SLRD Area C may add conditions at their sole discretion, as advisable for the particular property or event. III. The Local Government Senior Administrator or delegate may, in writing, waive minor specific requirements of serving alcohol or other minor requirements of the CAP, if no such waiver effectively relieves the Event Organizer, the SOL holder, alcohol caterer or Event Workers from their legal obligations under the Liquor Control and Licensing Act (LCLA). Examples of such minor waivers that may be considered are having wine served to tables in bottles, or the use of real glasses for weddings or similar receptions.
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IV. Local Government, as the owner of the property, is responsible for the property upkeep and repairs and can be held liable for incidents that occur on the property at SOL events, if they are deemed to have not shown sufficient consideration and oversight of the event or if they haven’t maintained the facility in a way that could have prevented the accident. A CAP can help reduce this liability by demonstrating clear consideration of the health and well being of SOL attendees. Example: Handrails that are insufficient for people who are intoxicated. In Niblock v. Pacific National Exhibition (1981) 30 BCLR 20 (SC) the court awarded in favour of Niblock who was injured in a fall while intoxicated due to insufficient handrails in a PNE building.
3.1.2 Role of the Event Organizer
The Event Organizer is the contact person for a Special Occasion Licence, and as such an Event Organizers can be held liable for injuries and damages arising from breach of agreement with the Local Government, the Community Alcohol Policy and/or contravention of the Liquor Control and Licensing Act. The Event Organizer must comply with the LCLA and all of the provisions outlined in the CAP. The Event Organizer must complete and sign the CAP agreement form (See Appendix IV), and ensure compliance by all other persons involved in the event. The Village of Pemberton, Lil'wat Nation and SLRD Area C reserves the right to vary or introduce additional conditions, depending on the facility or event type, at its absolute discretion.
I. The Event Organizer is responsible for the organization, planning, set up, management, monitoring and control of the event and must remain on site throughout the event. (LCLA) II. The Event Organizer must obtain a Special Occasion Permit from the Local Government where the event is to be held. (LCLA) III. As the contact person it is the Event Organizer’s responsibility to ensure the following conditions: a. The conditions and requirements laid out in the LCLA, and this CAP must be followed; b. Event Workers, including the Event Organizer, must be properly trained. This includes ensuring that all paid workers serving alcohol and the Event Organizer have Serving It Right training (LCLA). For complete details regarding Serving it Right training and requirements, see Section 4.3; c. Local Government Facilities or premises must be properly inspected and returned vacant and in proper condition. If damage has been incurred to Local Government property, it is the responsibility of the Event Organizer to report and disclose any damages to the Senior Administration or their delegate. III. The Event Organizer has a duty to report to the Senior Administrator, or delegate any incident that involves the following: a. Bodily injury or property damage during, or related to the event; b. Where Liquor Inspectors under the LCLA have made a report; c. Any LCLA or CAP violations that the Organizer is aware of;
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b. The safety and sobriety of people attending the event must be properly monitored, including those people turned away because of intoxication; (LCLA) IV. Access to the premises must be controlled at all times; (LCLA) V. Impaired individuals are to be prevented from driving, and safe transportation options must be provided as per Section 5.1; (LCLA) VI. Police or other Emergency Services must be contacted in the case of emergencies; VII. Minors will not be served or allowed to consume alcohol, or gain access into age restricted areas. (LCLA) VIII. Parents or Guardians of minors found intoxicated at an event must be contacted. If no parent or guardians are available to collect the youth, the local police must be notified. 3.2 Management Practices
Clearly defined, key management practices for use before, during and after events are intended to ensure that event hosts are aware of, and are meeting their duties required by law. Responsible, moderate drinking practices are reinforced through the provision of appropriate operational procedures, control, training, signage, education, and safe practices.
An event checklist is available to monitor to assist the event organizer in monitoring these expectations. 3.2.1 Events where Alcohol is provided at No Charge Even at private events when alcohol is provided at no charge, the event must have Serving it Right (SIR) trained event workers. Responsible service is always required, whether alcohol is sold or provided at no charge. 3.2.2 Insurance
Event Organizers must purchase Special Occasion liability insurance that indemnifies the Local Government approving the event from any and all claims in connection with an event involving alcohol service on Municipal or Band property.
The insurance policy must specifically name that alcohol will be served, include information regarding alcohol service, and identify the name and date of the event. Private Special Occasions require a minimum of $2 million in liability insurance, and Public Special Occasions require a minimum of $5 million, unless otherwise specified by the Local Government. Original proof of purchase must be provided to the Local Government Senior Administrator, or delegate at least 7 business days prior to the event. Minimum insurance requirements and provisions may be amended at any time at the absolute discretion of the Village of Pemberton, Lil'wat Nation or SLRD Area C.
Note: While ensuring that an organizer is properly insured may lessen liability risk, but it may not nullify it and the courts can choose to disregard clauses stating that the local
Page 65 of 201 Sheldon Tetreault, Chair and Margaret Forbes,... 19 government is absolved from responsibility. As noted earlier, having a CAP in place and ensuring buildings are inspected and repaired regularly can assist in minimizing liability exposure.
Rationale By insisting on insurance, permit holders will be impressed with the reality of civil litigation. Potentially risky groups may be discouraged from sponsoring events since they may be unable to obtain insurance. Damage awards have dramatically increased in recent years. Multi-million dollar damage claims are commonplace in cases of serious, permanent injuries. Case law indicates that judges and juries are sympathetic towards the injured parties. Council, Band or Board, along with rental groups, can be held jointly liable and could end up paying the predominant share of an award to a plaintiff should the sponsor be uninsured or have insufficient assets or insurance. Local Governments can be held jointly liable and could end up paying the predominant share of an award to a plaintiff should the sponsor be uninsured.
3.2.3 Server Trained Event Staff (LCLA)
In order to be eligible to rent a local government facility, the Event Organizer must obtain Serving it Right: The Responsible Beverage Service Program* (SIR)7, a brief course in safe liquor service. The purpose of SIR is to make people aware of their responsibilities when serving alcohol to guests or patrons. There is a fee and a short test that can be completed by correspondence or online to obtain a certificate. The Event Organizer must also provide a list of event workers who have SIR training at least two weeks prior to the event to the municipal representative.
"I think that a lot of it is having trained people serving the alcohol. Knowing when someone needs to stop due to intoxication." Lil'wat Nation Key Informant
Rationale:
Reducing the risk of litigation requires not only the components of policy and procedures, but also appropriately trained supervisors and servers who can recognize and address signs of intoxication in event attendees. This practice permits the municipal representative to verify that the designated number of event workers is server trained. Reducing the risk of liability requires not only the components of the policy, but also the recruitment of informed and skilled event workers. The Council, Band or Board is morally obliged to inform volunteers of the potential for litigation and to provide them with the tools to avoid such action.
7 Information about Serving it Right Training can be found in the Glossary in Appendix I
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Trained supervisors and servers are aware of their responsibilities and are more likely to intervene before problems occur. 3.3 Ticket Sales
Tickets must be purchased from a designated ticket seller and redeemed at the bar; maximum four (4) tickets per purchase per person. There must be a minimum of two SIR trained people of legal drinking age or older designated to sell tickets. Unused tickets must be redeemable for cash on demand at any time during the event, to a maximum of four (4) tickets per person. (Attendees can purchase no more than two drinks per person at the bar at one time.)
Rationale: • Selling tickets slows down the rate of consumption, as people are required to make two stops before getting each set of drinks. • Allows ticket-sellers to assess sobriety without having to serve as well, and could prevent confrontations at the bar. • Ticket sellers are less likely than servers to feel pressured or to provide favours to ticket buyers such as a free drink. • By limiting number of tickets per purchase, event workers are provided with additional opportunities to verify the sobriety of patrons as the event progresses. • This provides another line of defense for the Council, Band or Board in the prevention of intoxication. • This reduces the buying of rounds that can contribute to excessive drinking. • Redeeming unused tickets for cash could help avoid a confrontation with a patron who may be nearing intoxication but who wishes to purchase additional drinks to get his/her "money's worth". 3.4 Door/Entrance/ Exit Monitoring (LCLA)
For Public Special Occasions and Community Events where it is anticipated there will be 200 (LCLA requires this at 500) or more attendees there is a need to: • Monitor for underage access; • Prevent outside alcohol from entering the event; or • Prevent the entrance of intoxicated, unruly or disruptive persons and/or remove persons who become intoxicated, unruly or disruptive or who present a safety risk to others.
There must be licensed door staff (paid or volunteer) that will be responsible for this task. Servers, bartenders or other individuals who check identification or count patrons to ensure that the event is not overcrowded are not expected to perform tasks associated with the security of the event and are not considered to be security workers. Individuals
Page 67 of 201 Sheldon Tetreault, Chair and Margaret Forbes,... 21 providing door security must be licensed under the BC Security Services Act8. Having door monitoring at all exits can prevent attendees from bringing in outside liquor to the event. In addition, this ensures that those attending the event have been monitored at the door and are not underage, intoxicated or known troublemakers, and that underage participants attending family events do not leave or arrive through an unsupervised access area in order to consume alcohol in another location.
Rationale: • Controlling the door ensures that those attending the event are not underage, intoxicated or known troublemakers; and therefore, reduces the likelihood of problems occurring. • Controlling the door ensures that the event is not overcrowded. • When two people monitor the door, each worker has a backup should someone be refused admission. A lone door supervisor could feel personal pressure to admit a close friend or relative who should be refused admission. 3.5 Security Monitors (LCLA)
Open areas at events of 200 attendees or more, must be monitored and roving security personnel should be used to identify and communicate potential concerns. A floor supervisor must be available upon request to ticket sellers who require assistance in managing a person who is refused a sale. Floor monitors must be licensed security personnel. The size of the event and location will dictate the number of security staff and event must have. They are responsible for the following tasks: • Monitoring the activities during the event; • Ensuring that exits are used appropriately; • Ensuring that event participants do not participate in unsafe activities; • Ensuring that participants do not smuggle in alcohol; • Ensuring that underage people do not enter the event via the exit doors; and • Ensuring that ticket sellers have backup should they encounter hostility when refusing to sell to those approaching intoxication or who object to a limit on ticket sales.
Rationale:
• Having available a floor supervisor ensures that ticket sellers have backup should they encounter hostility when refusing to sell to those approaching intoxication or who object to a limit on ticket sales. • Events that are not focused on alcohol service are lower risk to cause community problems. • Large festivals and events seeking licensed service should be prepared to shoulder
8 Please see the Contacts/More Information section at the end of this booklet or go to www.pssg.gov.bc.ca/ security industry/legislation/docs/licensingpolicy.pdf.
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additional security costs to ensure that patrons leaving the event are aware of bylaws against noise and public drinking. In larger events, one bonded licensed and insured security staff should be provided for every 50 event attendees. Dependent upon the event, establish a family area with ‘no-alcohol service’ within the event. • Ratios of security/event employees to event attendees should be dependent upon multiple levels of risk assessment, including age of event goers, time, location, and associated context (i.e. snowboard festival with youth attendees vs. Jazz festival).
"Having either RCMP or Tribal quite visible seems to help". Lil'wat Nation Key Informant Comment
“Well I think one of the things would be that they would have to hire their own security. But the security workers worry about their safety at these types of events. I know there are some security workers that go to Whistler and they are not really the law and I have no idea how much our people have respect for them. But, if they were to hire security to assist when they are closing the event down. And, I think right now the security workers going rate is $15 to $18 per hour. So we could build that in as one of their requirements. Have 3 security on site to assist in the clearing of the grounds." Lil'wat Nation Key Informant
"With the barbeque, because it was controlled with hired security, and RCMP controlled the outside, and they communicated with each other. We had a couple issues the inherent problems when someone showed up drunk or whatever he was on but they were dealt with." Pemberton Service Group Key Informant 3.5.1 Coat Check System A coat check system must be in place at events where there is a risk of uncontrolled alcohol coming into the event from the outside, and will be put in place at the discretion of Local Government. Rationale: • This will deter participants from sneaking or smuggling in their own alcohol. • This provides supervisors with the opportunity to verify that participants leaving the event are not intoxicated.
3.5.2 No Last Call Announced There will be no last call announced or signal indicating the bar is closing at events held in Local Government properties. Entertainers / Dee Jays must be informed that there is to be no last call.
Rationale Last call usually results in high and rapid consumption at closing time and will result in high blood alcohol levels that may peak after the event and lead to impaired driving and other issues. Entertainers and DJs often announce last call without being requested to do so.
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3.5.3 License Holder (event sponsor) is not to Consume Alcohol
The Event Organizer or designate identified on the SOL permit must be in attendance for the duration of the event, and must not drink. They are expected to be responsible for making decisions regarding the operation of the event.
"I don't think it is hard to have a fun well run event, but the people running it have to take it seriously and not drink." Quote from Pemberton Service Group Key Informant
Rationale: If the permit holder had been consuming an intoxicating substance and an incident were to occur at the event, s/he would be less likely to identify and respond to a problem and it could be difficult to demonstrate to investigators, trial lawyers or jurors that there had been a commitment to the “duty to control”*. Although police will be called if a situation becomes risky, it is the responsibility of the Special Occasion License holder to ensure the proper management of an event. 3.5.4 Police Notification
Police are to be notified by permit holder or municipal representative before situation is out of control. Situations that require third party involvement such as: police notification or attendance, emergency response etc., should be forwarded to local government on the appropriate incident reporting form. The incident form is provided in the "party kit9" provided to Event Organizers.
Rationale: Although police will be called if a situation becomes risky, it is the responsibility of the permit holder to ensure the proper management of an event so as not to require police assistance. Most licensed events are held on Friday or Saturday night, which is prime time for other occurrences requiring police attention. This could result in a slower response time by police. Early notification of potential problems will facilitate the ability of the police to plan their availability should they be required. 3.5.5 Workers to Not Consume Alcohol
The Event Organizer, bartenders, servers and security monitors, both paid and volunteer, will not consume alcohol or be under the influence of alcohol while on duty during the event. All of the above must be 19 years of age or older. Workers both paid and volunteer may consume alcohol after their work responsibilities have ended for the day.
9 A 'party kit' is provided to the Event Organizer and should contain, event checklist, required signage, ICBC designated driver kit, incident documenting form, and any other materials that may aid the Event Organizer in hosing a responsibly run event. It is expected that this kit be returned with any necessary paperwork within the week following the event.
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Rationale: If event workers were permitted to consume alcohol, they would be less likely to identify and respond to a problem. It could be difficult to demonstrate to investigators, trial lawyers or jurors that there had been a commitment to the “duty to control”. 3.5.6 Workers Must be Clearly Identifiable
All event workers are to wear approved highly visible identification.
Rationale:
This enables participants to quickly identify and alert an event worker when in need of assistance or to report a problem. 3.5.7 Specified Ratio of Workers to Participants
Bartenders, Security Monitors and Professional Security Workers are the responsibility of the Event Organizer. Minimum guest to Event Worker ratios must be met, however, the Village of Pemberton, Lil'wat Nation and SLRD Area C and the Event Organizer will work together to determine the final number and types of Event Workers required to ensure safety and security at the event. If the event is anticipated to host 500 or more attendees the RCMP must also approve the event plan (LCLA). The Village of Pemberton, Lil'wat Nation and SLRD Area C reserves the right to alter the minimum number of Event Workers required at any event. Minimum Guest to Event Worker ratios is as follows:
Rationale: A greater number of workers ensures that proper supervision can be exercised at all levels, including door supervision, floor supervision, ticket selling and bartending.
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Private Special Licensed Event
3.5.8 ID Presented for Purchase of Alcohol/ Youth Admission Restrictions (LCLA)
Persons under the legal drinking age may not be admitted to licensed social events held after 8:30pm, being held in local government owned facilities, except in the case of a family occasion such as a wedding or anniversary celebration. Ticket takers are to refuse entry to any underage person appearing to be intoxicated, and are required to notify the Event Organizer or security to notify the intoxicated youths parent or guardian, or if unavailable, local law enforcement.
Servers are not permitted to serve liquor to anyone under 19 years of age. It is the responsibility of the Event Organizer, security, ticket sellers and servers to ensure that minors do not access liquor at the event. When checking the age of a guest or patron you must ask for two pieces of ID:
The first piece of identification must be issued by a government agency (e.g. a passport or driver’s license), and include the person’s name, signature, birth date and picture.
The second piece of identification must include the holder’s name (e.g. a credit card, Social Insurance Card or Care Card), and include the person’s signature and/or picture.
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If the person cannot produce two pieces of acceptable identification, you must not serve them liquor
"I think the monitoring is really important I don't like going to these events when I see minors there. We don't want to set it as a norm that is how we operate in Lil'wat Nation. We don't want to set a precedence, and want this addressed when a minor shows up. Younger youth that are totally intoxicated and no one is doing anything, I don't like seeing this if I attend an event." Lil'wat Nation Key Informant 3.5.9 Restricted Youth Admittance to Adult SOL Events (weddings, anniversary parties, excepted) (LCLA)
When alcohol is available, persons under the legal drinking age must not be admitted to social events after 8:30pm, except in the case of a family occasion, such as a wedding or an anniversary. No alcohol should be served or provided to minors.
In the case of daytime licensed events, such as adult tournaments and special community events, underage youth have permission to enter outdoor licensed areas, as long as they are accompanied by a parent or guardian.
Ticket takers are to refuse entry to any underage person appearing to be intoxicated and notify the Event Organizer or security to assess potential risks, and where possible, follow the community protocol of notifying a parent or guardian, and if none can be reached notifying the police.
"It is also important to get the message out to the parents and educate them of what is acceptable and what their legal liabilities are" Key Informant Comment
Rationale:
There is a high risk of underage consumption when youth are admitted to licensed events. Legal drinking age youth may provide alcohol to their underage friends. This practice increases the Local Government’s liability risk. At family events, such as weddings and anniversaries, it would be difficult to prohibit youth admission, and renters would like all family members to participate.
3.5.10 Whole Site Licensing (LCLA)
The newly developed Whole Site Licensing Policy that has recently been included within the LCLA should be considered in Event Organizer Plans. Things to consider when an Event Organizer is planning a whole site licensed event:
It is worth considering that sites that have whole site licensing, as opposed to beer gardens, must prove that they ensure the safety of individuals throughout the whole site
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Some form of perimeter fencing should be included in the event plan There should be proof that they can uphold and maintain their legal responsibilities. Example: How they will ensure that there is no under age drinking at family events. Some insurance agents report that whole site licensing is likely to lead to an increase in insurance costs for events, as they perceive an increase in risk at these events.
Note: If whole site licensing is something that interests a large number of SOL event organizers then it may be worth drawing up a checklist of issues for them to consider prior to applying for the SOL, this will ensure that the application process is transparent, the site is safe and could reduce their insurance premiums.
3.6 Prevention Strategies
3.6.1 Safe Transportation Provision (e.g. designated driver etc.) (LCLA)
The Event Organizer must implement a safe transportation strategy that could include a designated driver program, alternative transportation options, and sober driver spot-check awareness reinforced by signs. This applies to not only cars and trucks, but also all motorized vehicles including boats, snow machines, all-terrain vehicles, etc.
Safe Transportation Strategy Recommendations:
A Safe Ride Home Plan must be submitted in writing to the Community at least seven business days prior to the event. A Safe Ride Home Plan should include elements such as:
Detailed plans for notifying local law enforcement no later than thirty days prior to the date of the event to ensure they have back up enforcement. This also allows them to have in place Sober Driver Spot Checks if they deem it necessary.
The names of the person(s) that will use a personal vehicle to drive impaired participants to a place of safety;
Clear identification of designated driver(s) from non-drinking participants. ICBC offers a free Designated Drivers Kit for SOL events that can aid with identification.
Hiring or recruiting volunteers outside of event attendees to provide safe rides home.
Requesting a friend, relative, or taxi to assist a potentially intoxicated person.
Promoting alternative transportation services such as a taxi. The promotion of a taxi service alone is not a substitute for a safe ride home strategy. Sponsors must ensure other forms of transportation are also available.
Provision of transportation, such as shuttles or taxi vouchers.
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Communication through signage and an announcement indicating what transportation is available, pre-communication with taxi companies to maximize their presence outside the event venue, and provision of taxi vouchers for event attendees to be given if deemed necessary.
Event Organizer, security staff and other event workers are responsible for warning any intoxicated person that the police will be called should they attempt to get behind the wheel of a vehicle. Event organizers must immediately notify local law enforcement if an impaired driver is observed leaving the event, including individuals that have been refused entry to the event due to intoxication.
The Event Organizer must remain on the premises at least until all attendees have left the property.
Rationale: An impaired driver leaving an alcohol-related event poses a great public safety and liability risk. Ensuring that event participants have safe transportation when leaving a social event reduces the risk of liability. Awareness of police spot-checks for impaired drivers raises the possibility of probable apprehension.
"I think definitely with drinking and driving a lot of concern. Any of our deaths related to alcohol a lot have been around drinking and driving. " Lil'wat Nation Key Informant
"There were challenges with transportation that is going to come up again and again in our community." SLRD Key Informant
"I do know that they have had issues with overconsumption and that there is always the concern about how do we ensure people are not drinking and driving when we don't have transit available specifically around events." SLRD Key Informant
3.6.2 Plastic or Paper Cups (disposable-no glass, no bottles) All bottles must be retained within the bar area; all drinks must be served in paper or plastic cups.
Rationale:
The use of paper/plastic cups is advantageous because:
If a drink is dropped, paper and plastic cups do not break and create a hazard. Individuals might be less hesitant to ask for a "light" drink if their choice remained “anonymous” in a plastic/paper cup; and/or If a patron becomes belligerent, a broken bottle cannot be used as a weapon.
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3.6.3 Provision of Food (LCLA)
Food must be provided throughout the event. Chips, peanuts and other snacks do not qualify as food. Food provided does not need to be a full meal, but food should minimally consist of sandwiches, cheese, vegetables and dip adequate for the number of people attending.
Rationale:
High-protein foods help to slow down the absorption of alcohol into the bloodstream and therefore reduce the risk of intoxication. Salty food increases the rate of alcohol consumption and can lead to intoxication.
3.6.4 Alcohol Sales and Purchasing Requirements (LCLA) The permit holder must ensure that only standard drinks will be served. (LCLA) A Canadian standard drink is 17.05 ml or 13.45 g of pure alcohol. Each of the following is 1 standard drink:
341 ml/12 oz. of beer, cider or cooler; 142 ml/5 oz. of wine; and 43 ml/1.5 oz. of spirits
All liquor purchased for a special occasion must be approved under the SOL and bought from a Government Liquor Store or other authorized outlet. Substitutes and supplementary alcohol will not be permitted. All Liquor receipts must be required to be available upon request. (LCLA)
3.6.5 No Excessive Drinking Activities (LCLA)
No practices are allowed that encourage increased consumption, e.g. oversize drinks, double shots, shooter bars, pitchers of beer, drinking contests, volume discounts.
Rationale:
Consumption of non-standard drinks makes it difficult for staff to monitor consumption.
3.6.6 Non-Alcoholic Drinks Available (tea, coffee, soft drinks) (LCLA)
Non-alcohol drinks must be available at no charge or at a cost that is 40% lower than that of drinks containing alcohol. Drinking water must be available free of charge. Designated drivers should receive at no charge non-alcohol drinks. Where wine is provided with a meal, a no-alcohol substitute, such as ginger ale or sparkling fruit juice, must be provided.
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Rationale: The availability of no-alcohol drinks supports the designated driver program and ensures that abstainers feel included in the event. Non-alcohol drinks provide alternate ‘spacer rounds’ and help to prevent intoxication. The availability of a no alcohol alternative at weddings ensures that children and abstainers are included in toasting the celebrants. 3.6.7 Redeem Unused Drink Tickets
Unused drink tickets are to be redeemable for cash at any time during the event to a maximum of four (4) tickets per person.
Rationale:
Most participants will not exercise this option. This practice could help avoid a confrontation with a patron who may be nearing intoxication but who wishes to purchase additional drinks to get his/her “money’s worth”.
"If you are still selling like that and it is getting close to the end, you’re going to have a problem on your hands if people can't cash them (tickets) in, if you are not going to refund them, then they will want their drinks. And you can't serve past that hour and you’ve got angry people and binge drinking. So it is not a smart way to (allow tickets to be redeemed) or it is going to create problems for you." Enforcement Key Informant
3.6.8 No Alcohol Advertising at Facilities Frequented by Youth (e.g. Beer Company umbrellas, clocks, posters in arenas, etc.)
In all municipal facilities where children and youth are allowed entry, advertising and posters that promote the use of alcohol are prohibited.
Rationale: Alcohol advertising is designed to encourage and promote the consumption of alcohol. Since it is illegal for people under the age of 19 to consume these products, it is preferable not to use alcohol advertising in areas frequented by young people. Promotion of alcohol products is inconsistent with providing a positive example to underage participants who use recreational facilities. 3.7 Signage Requirements (posters/ signs describing regulations and rationale)
Signage will reinforce Local Government regulations around alcohol. SOL event signs will clarify service standards and safety concerns, and work to promote responsible use of alcohol. Local Government signs will clearly identify areas where alcohol is not permitted and engage the community in addressing alcohol related issues.
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3.7.1 Signage Requirements for SOL Events
The Event Organizer must post signage for the event as required under the guidelines of the LCLA and this CAP. Any signage concerning event rules must be posted in required areas for the duration of the event.
The required SOL event signs, with the exception of the SOL Permit and Accountability signs, will be provided by each Community in English to the facility renter(s) (see Appendix V for sample signage). If the event participants do not understand English, the Event Organizer must post the contents of the sign translated into the language(s) of the majority of the participants, as well as the English sign. The content of the signs and where to post at every event are identified in the proceeding sections: 3.7.2 No Last Call
A sign will be located at the bar area and entrance to the facilities designated eligible for a SOL in a size appropriate to the facility and space used, indicating that there will be no last call before the closing of the bar. Example: “There will be no last call”. Rationale: This sign indicates clearly to participants that the local government is committed to safe serving practices and that last minute “stocking up” would not be facilitated. Last call usually results in high and rapid consumption; and thus, high blood alcohol levels that may peak after an event and lead to impaired driving or other incidents. This sign reduces conflict with patrons. 3.7.3 Licensed Areas
Signage clearly outlining those areas in Local Government facilities and parks, except those designated eligible for SOL, be clearly designated by signs as areas where alcohol is not permitted.
Rationale:
While these areas, such as outdoor parks, arena dressing rooms and bleacher areas, have never been eligible for Special Occasion Permit events, there is a history of alcohol consumption by some. This specific notation is intended to serve notice that illegal consumption of alcohol will no longer be tolerated. 3.7.4 Service Guidelines
During events where alcohol is to be served, a sign outlining service regulations must be posted in a prominent location within each bar or other designated areas as indicated below:
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3.7.4.1 Ticket Sale Limits
A sign must be posted at the alcohol ticket sales table outlining the ticket purchase limits. It should read, "Maximum four ticket per purchase per person; ticket sales end thirty minutes prior to bar closing."
Rationale:
This sign supports the ticket sellers who are responsible for enforcing the ticket sales regulations.
This sign reduces conflict with patrons.
3.7.4.2 Proof of Age
Signs posted near entrances to designated S.O.L. areas which read: "In (community name) you must be 19 years of age or older to attend a Special Occasion Licensed Event. Two pieces of I.D. with one being photo identification (Passport, Provincial ID or Driver’s Licence) will be required as proof of age."
You may wish to add: “Exceptions may be made in the case of a family occasion such as a wedding or an anniversary; however alcohol must not be served to people under the legal drinking age”.
Posted at front entrance where tickets are taken. “All ticket holders must provide 2 pieces of ID and one must include a photo. The only photo ID accepted is a valid Driver’s Licence, Provincial ID Card or Passport.”
Rationale: This sign informs participants that door supervisors are authorized to request identification from participants who wish admission but appear to be under the legal drinking age. Ideal locations for this sign are: at the entrance, to provide support to staff screening for underage people; and in the bar area, to provide support to bar staff. 3.7.5 SOL Permit (LCLA)
The SOL permit is the responsibility of the Event Organizer, and must be posted along with any special exemption letter specific to the event, in a visible area for the duration of the event.
"It is kind of hard to do, we get them to put up signs two drinks per person, I.D. signs so people know and are not blindsided, and washrooms in public places put up signs there. I know in Whistler at the night clubs they have posters in the bathrooms as a result of a couple of young men who froze to death, community knew the people. It really hit home to a lot of people. So, they put up posters in the guys bathroom saying "Who's got your back?" Women tend to do
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It is the responsibility of the Event Organizer to post a wall sign, 11" x 14" minimum size, at main exits and in bar areas. The sign will name the sponsor of the event that they comply with and support all regulations and laws surrounding alcohol service. This sign must also inform participants of where they can direct any concerns they have regarding the event, and provide the address and telephone numbers for the following:
Band, Board or Council Administration. Local law enforcement. Liquor Control and Licencing Board (LCLB).
Rationale:
This sign informs the participants that there is a procedure for lodging complaints even if enforcement personnel are not present at the event. 3.7.7 Communication Plan to Minimize Disturbances
Events Organizers need to provide a solid communication strategy that minimizes the impact the event has on the facility and neighborhood. This must include displaying signage that asks event attendees to respect the neighborhood and act in a courteous manner when leaving the event area.
3.7.8 Fetal Alcohol Spectrum Disorder
This sign must be posted in a visible area in the women’s washroom in all facilities where alcohol is served in order to inform participants of the risks of fetal alcohol syndrome, an irreversible condition which can result in physical and mental abnormalities at birth. The sign should state, "Give your baby a good start: If you are pregnant or nursing your baby, please do not drink alcohol."
Rationale:
Alcohol is harmful to the fetus and to children. Fetal Alcohol Syndrome (FAS) and Fetal Alcohol Effect (FAE) are totally preventable. 3.7.9 Designated Driver and R.I.D.E Awareness
A sign will be posted in all facilities designated as eligible for SOL events, thanking designated drivers for their contribution to the health and safety of their friends and the community at large. E.g. “We appreciate our Designated Drivers and thank them for their
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In addition, a notice reminding event participants to drive sober and to ask about the Safe Ride Home program must be posted at event entrances and exits. E.g. “DRIVE SOBER: The local law enforcement will be conducting spot checks after this event to thank sober drivers.”
"I think definitely with drinking and driving a lot of concern. Any of our deaths related to alcohol a lot have been around drinking and driving." Key Informant Comment
Rationale: This sign encourages positive behaviour and highlights strategies for ensuring a safe ride home. A Designated Driver Program is an important part of a safe transportation strategy; providing recognition indicates appreciation of their important role. Sponsors must provide free non-alcohol beverages for designated drivers. A spot check sign politely informs participants that the police regularly conduct roadside sobriety spot checks. Consequently, drivers are aware of the possibility of apprehension should they be considering drinking and then driving. 3. 7. 1 0 Statement of Intoxication
A wall sign must be located in the bar areas. E.g. “The Council, Band or Board of (name community) strives to provide facilities for the enjoyment of all members of the community. Servers are required by law not to serve an intoxicated person or to serve anyone to the point of intoxication. Low-alcohol beverages, coffee, soft drinks, and food items are available.”
Rationale: Signs provide authoritative support to servers and supervisors should they have to refuse service to consumers approaching the point of intoxication. This message should be consistent with the measures that require a sufficient quantity of low-alcohol beverages. A positive message will reinforce the perception that the CAP is a desirable asset to the community and reinforce that becoming intoxicated is not a desirable community norm. 3.7.11 Community Outreach Signage
Signs that engage the community in addressing alcohol related issues must be posted in identified problem areas. Local Governments may choose to post the following signage in identified areas, such as sports fields and change rooms, on bulletin boards or in other prominent locations at a non-designated property in their community.
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4 Actions to Enforce
4.1 Outline Procedures for Handling Infractions
A violation of this policy occurs when the SOL holder fails to comply with the conditions of the LCLA or this CAP. Violators of this policy will face a variety of possible consequences, from verbal and/or written warnings up to and including violators being prohibited from use of any or all Local Government facilities, depending on the severity of the infraction. Local Law Enforcement and the Bylaw Officer can assist Local Governments to enforce bylaws by being present at times when events are ending, and monitoring through unannounced spot checks during an event.
Immediate procedures
The event workers must report any infraction of this policy to the designated Local Government staff as soon as possible; within 24 hours of the occurrence, or by the start of the next working day, and must complete an incident report form detailing the infraction.
The event staff must report any infraction of this policy to police whenever they believe such action is required.
"It would take some work to get it going, probably a couple of years of putting all those checks and balances in then you would see the pay offs. Cause nothing is perfect to start with, people will question it, really watch them see what is working, not working, and now with our special occasion program we have the opportunity to penalize people with monetary fines, we never had that opportunity before, so that is a big change and it is a good change. Exposure to cost versus risk. " Enforcement Key Informant Comment
"The abuse of alcohol has been on reserve for a long time... The people will not be very happy to change their drinking habits, it can't be zero tolerance from the start." Survey Respondent Lil'wat Nation
"I think that would work most if we had it all written down, each person is responsible, let everyone know, what they are responsible for, what if something happens they are liable, be charged if they don't do it, education. Don't just call it education call it what it is in our world, education doesn't sound like you have to do it. Let it be known that you are going to be held accountable, call it what it is responsibility. If someone gets hurt, you are going to be held responsible. But we have to lay it out, this is what will happen you will be charged, if that is not in, there then it is loose words." Lil'wat Nation Key Informant
Rationale: It is important that a clear set of guidelines be developed, and that penalties for failure to comply with the policy be consistently applied.
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This practice ensures that user groups and participants recognize the policy as being fair, consistent and enforced when required.
4.2 Short-term Penalties for Policy Violations
The designated Local Government representative must close down an event when there are CAP infractions that are not corrected by the permit holder. When participants are found to be consuming alcohol in restricted areas, such as sports fields, the municipal representative will intervene and request that the illegal drinking cease. If the illegal drinking continues, police will be called. The Local Government Senior Administrator or delegate will review all reported infractions. The Event Organizer and Event Sponsor will be notified in writing of the resulting consequences. If an event is terminated due to a CAP infraction, there will be no financial compensation by the District. A warning will be issued describing the problem and the consequences of repeating this behaviour. Depending on the nature and severity of the infraction, the damage deposit may be withheld. The decision to withhold damage deposit will be made by the Local Government Senior Administrator, or delegate. Infractions include, but are not limited to: o o Inadequate security or Safe Ride Home plan; o Failure to provide non-alcoholic beverages or adequate security and event workers; o Failure to post appropriate signage; o Dangerous or disorderly conduct related to the event; o Failure to provide proper information to the appropriate governing body; o Damage to Local Government facility.
If a warning has been issued, Event Organizers or Sponsors must meet in person with the Local Government Senior Administrator, or delegate, to detail plans for ensuring rules will be followed in the future, before subsequent Special Occasion Permits. Event Sponsors and Event Organizers must meet specific criteria outlined by the Senior Administrator, or delegate, for approval of subsequent events. Permission to host a subsequent event will be at the complete discretion of the Council, Band or Board and Senior Administration. Deposit amounts may be increased at the discretion of the Local Government designate when prior infractions have occurred that resulted in substantial property damage costs, or when the risk or damage from the event is high.
Rationale: Individuals or groups who refuse to comply with the CAP need to be made aware that consequences will be invoked if necessary.
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Those who contravene the CAP present a high risk of incurring liability not only for themselves, but also for the Council, Band or Board. 4.3 Long-term Penalties for Policy Violations (1 year or longer)
Long Term Consequences
When a permit holder contravenes the CAP a second time following a warning, the permit holder and sponsoring group will be prohibited from renting municipally owned facilities for a minimum period of one year.
Should a permit holder, team or group contravene the CAP a second time, they will be permanently barred from renting municipally-owned facilities unless the decision is overturned through appeal to Council, Band or Board.
Event workers who contravene the CAP will be required to obtain further server training.
Should an event worker contravene the CAP a third time, s/he will be permanently barred from working at future events.
Rationale: Repeated infractions indicate that the individual or group refuse to comply with the CAP. Some groups will test the CAP. It is important to apply the penalties consistently. Those groups who repeatedly contravene the CAP present a high risk of incurring liability not only for themselves, but for the Council, Band or Board.
5 Policy Support and Implementation 5.1 Implementation Plan
Each local government will develop it's own bylaws or addendums to existing Special Occasions Permits that incorporate the CAP Policy recommendations. To do this it is recommended that a staff member be appointed in each of the three communities, to oversee the implementation of the CAP. It would be beneficial for these staff designates to meet regularly to ensure consistency and allow for sharing of resources during the development, implementation, and evaluation phases of the CAP.
To ensure consistency in communication and coordination of SOL events and the CAP within the three communities, the provincial body that oversees SOL's, the Liquor Licensing and Control Branch (LCLB) recommends that local governments consider forming a Committee to Approve Public Events or (CAPE). LCLB policies are currently undergoing a number of significant changes. Establishing a CAPE would aid in supporting the implementation of the new alcohol policies occurring both provincially and locally.
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Additionally, newly appointed individuals responsible for implementing CAP policies would benefit from the expertise of those responsible for reviewing and approving SOL's based on the LCLA, including local law enforcement and the local Liquor Inspections representative. It would also allow both groups to communicate directly when reviewing event application for approvals, thus streamlining this process for applicants. It is not anticipated that establishing a CAPE will have a large impact on the time of those participating following the initial set up. Based on feedback from local law enforcement, at this time there are fewer than ten applications for Special Event Licenses reviewed each year by the Communities.
An excerpt from the Special Occasions Policy Manual (2014) compiled by the LCLB with more information about establishing and determining the role of a CAPE in the community can be found in Appendix VI. 5.1.1 SOL Events Coordination
When applying to hold an event that serves alcohol on Local Government property, the Event Organizer must sign the CAP agreement form (see Appendix IV) to verify that they have received, read, understand, and will strictly observe and ensure compliance with the controls and policy regulations outlined in the CAP. As part of a support plan to aid Event Organizers with expectations and guidelines specific to the CAP, Local Government staff will: Provide and complete a checklist to ensure that applicants receive correct and consistent information regarding the SOL event. Provide Event Organizers with a package, which includes the necessary information and appropriate forms needed to comply with the CAP and to apply for permission to hold an SOL event on local jurisdiction property. Develop and provide a "SOL Party Kit" that includes regularly used signage, information, etc., to aid in the Event Organizer with the hosting of SOL's.
5.1.2 Community Support
Within the community consultation for the development of the CAP two themes came up during key informant interviews and in the surveys around overall community education around responsible drinking awareness and potential liability risks to party hosts at non licensed events. The next two sections are meant to address these themes and would be the responsibility of the local governments and/ or Winds of Change to address outside of SOL events.
5.1.3 Canadian Safe Drinking Guidelines
"The education component is really lacking in our community and I think I would like to encourage a lot more of that." Pemberton Key Informant Comment
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To encourage and raise awareness about responsible drinking, information will be made visible in pamphlet or poster form in public buildings identifying the Canadian Safe Drinking Guidelines.
Canadian Safe Drinking Guidelines encourage people to reduce their risk and raise awareness about high-risk situations to avoid. (A pamphlet can be found in Appendix VII)
5.2 Awareness Around Liability
"I know one person when she has house parties when she sees underage come she just orders them out. If we had, more people thinking that way instead of letting anybody come and drink in the house." Lil'wat Nation Key Informant
Ready-made or specifically prepared materials around liability risk and ways to minimize the risk can be made available at local community buildings, such as pamphlets and posters, to outline liability risks when hosting a party. Websites that provide information and guidelines for private party hosts around mitigating risk when hosting parties for adults and teenagers can be added to the Winds of Change Wellness Almanac as a resource for Community members. 5.3 Policy Monitoring and Review
Given the multi-jurisdictional intent unique to this CAP, Winds of Change will be the committee responsible for monitoring and reviewing the CAP's effectiveness and spearheading changes, with the support of the Local Governments involved.
Winds of Change is a joint committee, with representation from the Village of Pemberton, Lil'wat Nation and SLRD Area C as the local governments referred to in this CAP. Winds of Change's harm reduction mandate in support of addressing local drug and alcohol issues position it as an effective evaluator.
This CAP will be reviewed, and when necessary, updated annually either as part of a routine review by the Winds of Change Committee, or as required based on changes in liquor regulations, Local Governments needs or other relevant matters. Council, Band or Board or Senior Administrators can initiate a call for review by contacting the Winds of Change Chair with that request.
The community issues questions within the CAP Development Community Consultation Survey (Available on request to Winds of Change) should be revisited at regular intervals (suggested every 3 years) to track perception of reductions in local issues and concerns, as part of the evaluation process. Community crime and health statistics can also be compared as part of a more formal CAP evaluation.
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Appendix I: Glossary of Terms
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Glossary of Terms
Special Occasion Licence (SOL) - A Special Occasion Licence (SOL) permits applicants to serve, sell and consume alcohol at a special event, celebration or community festival. Licences are regulated by the Liquor Control & Licensing Branch (LCLB) and issued by the Liquor Distribution Branch. A SOL does not allow consumption of alcohol on Municipal property, except in accordance with this policy. A complete copy of the laws that govern this Licence can be found at: www.hsd.gov.bc.ca/lclb.
Local Government also referred to as 'The Communities'- This refers to the Village of Pemberton, Mount Currie Band and the Board of the Squamish-Lillooet Regional District, and can be dependent on the location where the SOL event is to be held.
Event Organizer The primary contact person of an event, and holder of the Special Occasion Licence (SOL). SOL holders are deemed the party responsible for the safety and sobriety of event guests.
Event Sponsor the group or organization that is hosting an event.
Event Workers Event workers refer to workers assigned a task or role within the event such as ticket taker, liquor ticket seller, bar staff, floor or door monitor. This can refer to both paid and volunteer staff. Security staff are not included within this definition.
Harm Reduction refers to a policy approach that seeks to reduce the harms associated with drug alcohol use rather focusing on preventing the use of substance. In reference of Community Alcohol Policies, Gilksman (1998) in an article about Municipal Alcohol Policy explains harm reduction as follows, " ....reducing excessive and inappropriate drinking, while maintaining the availability of alcohol, are required. These strategies require a harm reduction approach that protects the health and safety of partying participants and other members of a community while maintaining the benefits from socializing, from fund-raising activities, and from tourism"
Public Spaces means a park or parkland, public space or any real property or interest therein within the Village held or used for pleasure, recreation and community uses of the public and includes the land held under any lease of the foreshore and land covered by water granted to the Village by Her Majesty the Queen, and including the forest inside the Village boundary, whether or not the land is identified by signage or any other device.
Senior Administrator or Delegate A Municipal official, or delegate, who has operational jurisdiction over a Municipal premise, for example Chief Administrative Officer, Senior Administrator, Director of Recreation identified by the community where the event is held (The Village of Pemberton, Mount Currie Band or Squamish Lillooet Regional District Area C.)
Local Council Elected officials holding office within the jurisdiction of the event.
Professional Security Professional Security Monitors, licensed under the BC Security Services Act,
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specifically when referring to security at public SOL events.
Security Monitor - Event Worker enlisted to supervise the main event crowd area responsible for ensuring all potential liability risk problems are dealt with. Security Monitors, as identified in this CAP may be paid, volunteer or professional unless otherwise specified by the Local Government where the event is taking place.
Application refers to the application for a Special Events License made in the form(s) established and prescribed by the local government or Band.
Public Event An event open to the General Public where there is not restriction on access based on invitation or ticket purchase. Example: Beer Garden at a free community festival.
Application means a special event permit application for an event where alcohol is served; in a form as established by the Council and Senior Administration;
Attendees mean all people who are present at an event or activity and include all participants, staff, volunteers, contractors and employees.
Day means the whole or any part of a period of 24 hours from midnight to midnight;
Serving it Right Training (SIR) According to the program website Serving It Right is British Columbia's mandatory self-study course that educates licensees, managers and servers about their legal responsibilities when serving alcohol, and provides effective techniques to prevent problems related to over-service. Serving It Right is administered by go2hr - BC’s tourism industry human resource association. More information about Serving It Right training can found at: www.servingitright.com.
Police means the Royal Canadian Mounted Police (RCMP), Stl’atl’imx Tribal Police or any other police agency that is responsible for policing the Village of Pemberton, Mount Currie Band and SLRD Area C;
“Special Event” means any public assembly, show, exhibition, carnival, fair, concert, rave, vehicular race, parade, sporting event, performance or other event attended by, or which may reasonably be expected to be attended by, more than 200 people, and which may occur on one day or on consecutive days
Security Deposit Money held in trust by the local government to be used if damages or breaches in the contractual agreement occur during the event that are deemed an expense to the local government.
Fees means any consideration paid, transferred, exchanged, assigned, or acknowledged, or to be paid, transferred, exchanged, assigned, or acknowledged.
Whole site licensing- Whole site licensing allows an area containing a festival to be licensed with all age access and only those of legal drinking age allowed to purchase and consume alcohol.
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Appendix II: Detailed Facilities and Property Information and Requirements Examples
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Example of Designated Properties and Facilities With Additional Information and Requirements
1) Pemberton and District Community Centre
Contact: Pemberton and District Customer Service Specialist Contact Number: 604.894.2340
Eligible areas:
a. Multipurpose rooms A, B, C, and D b. Great Hall c. Foyer
Rental Cost: As per fees charges bylaw-subject to change yearly. Capacity: Dependent on area booked. Dimensions: (based on accompanying map)
Additional Information or Requirements: Library area is traditionally used for the Annual Friends of the Library Wine and Cheese fundraiser, but may be used for additional adult events in the future.
(Attach facility drawing and specific requirements and restrictions for each eligible area)
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Template for Facility Designation
(To be completed by Designated Staff Member in each Community for compiling a selection of facilities eligible for rental.)
Facility Name: Contact: Contact Number:
Eligible areas:
Rental Cost: Capacity: Dimensions:
Additional Information or Requirements:
Additional Information or Requirements:
Examples of Potential Additional Requirements
Events must cease by 10pm unless special permission has been granted (for outside events) . *Events held in this facility are limited to local government functions only. (Example would be Municipal Hall events Licensed area to be located in (pre defined) location and delineated by fencing. SD #48 as the owners of the facility must be notified of the event prior to
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Appendix III: Event Checklist
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SOL Event Checklist for (Village of Pemberton, Mount Currie Band or SLRD Area C)
Name of Event:
Type of Event:
Date and Time of Event:
Event Organizer/ Contact Person:
Local Government Staff Contact Name and Number:
Planning a SOL Event
Local government designate provides a copy of CAP information document and site and event specific requirements upon request to anyone interested in hosting a licensed special event. Senior administrator or delegate has approved SOL permit submitted by event organizer. Special conditions identified by senior administrator include: (Examples include: coat check required at the event, professional security staff to be onsite.)
Specific SOL Event requirements waived by senior administrator include: (Examples include: glass glasses for wedding events, )
Expected responsibility and requirements for hosting an event reviewed with Event Organizer by Local Government staff
Tasks to be completed prior to the event:
Obtain a Special Events Licence application is available at: http://www.bcliquorstores.com/special-occasion-licence or at the BC Liquor Store's Customer Service Counter Provide security deposit to the local government where the event is to be held.
One Week Prior to the Event the following tasks must be completed:
Provide proof of Special Occasion Licence, with copy of liquor purchase receipt;
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Provide proof of liability insurance to the senior administrator or delegate of the local government where the event is to be held See Section 4.2 for details Familiarize yourself with the conditions and requirements laid out in the LCLA, and this CAP Provide a copy of Event Organizer and event workers "Serving It Right" certification for workers required under section 4.13 of the CAP policy. Provide proof of professional security certification for all licensed security staff to be working at the event Familiarize yourself with reporting requirements for incidents of Bodily injury, property damage during, by reviewing the incident reporting document contained in the 'Party Kit' provided by local government. Provide evidence of a safety/ security plan as outlined within CAP document that has been approved by local police. Provide a safe transportation plan for the event as outlined in Section 5.1 for review and approval by local government senior administrator or delegate. Obtain signs from local government to be posted at the event as outlined in Section 6.1 of the CAP.
Tasks to be completed the day of the event:
Ensure that all workers at the event are aware of their designated roles, responsibilities and expectations as outlined within the CAP. Post required event signs and licence, as outlined in Section 6.1 and add the necessary contact info to the accountability sign as required. Ensure licensed and unlicensed areas of the property are appropriately designated. Ensure that all receipts for alcohol purchased for the event are available on request Have on hand copies of local government reporting forms to be completed if required Remind event workers and entertainment (Ex. DJ, Band), that there is no "last call" for the bar announcement to be made at the event. Ensure no safety concerns within the designated licensed area ie., tripping hazards, Ensure provisions on hand to implement safe transportation home plan to reduce drinking and driving risk Example: Designated driver non-alcoholic drink tickets, emergency taxi fares, contact #'s of volunteer drivers.
During the event:
Event organizer remains on site at all times during the event to monitor and deal with potential concerns. Complete any incident reporting forms if required. Ensure that alcohol is not consumed outside of designated areas and minors are not served alcohol. Make note of any concerns or issues specific to the property and report to Senior Administrator or Designate following the event.
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Following the event:
Submit any incident reporting forms if completed to the Senior Administrator or Designate and make them aware of any potential issues or concerns with the property used. Ensure property/ facility is left in a neat and tidy condition and all garbage is appropriately disposed of.
Thank you for contributing to the wellness and safety of our community by hosting a responsible event!
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Appendix IV: CAP Agreement Form
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Sample CAP Agreement Form
File #: Date:
Special Occasion Licence (SOL) Holder Agreement
As SOL holder for the ______(name of event)
Being held on ______(date) at ______(facility),
I certify that I have received and reviewed the (Village of Pemberton, Mount Currie Band or SLRD Area C) Community Alcohol Policy, and I agree to adhere to the conditions of this policy, the Special Occasion Licence, and the Liquor Control and Licensing Act of British Columbia.
I understand that failing to comply with these conditions could result in the termination of my event, suspension from use of facilities for me and/or my group or organization and potential charges for infractions covered by the Liquor Control and Licensing Act of British Columbia or other relevant legislation.
Event Organizer: (Print) ______Date: ______Signature:______Local Government Witness: ______Jurisdiction: ______Date: ______
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Appendix V: Signage (Not included due to file size, available on request for review)
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Appendix VI: Committee to Approve Public Events (CAPE)
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This section has been excerpted from the provincial Liquor Control and Licensing Branch Special Events License Manual (updated March 2014) found at: Special Occasion Licence Policy Manual
Introduction
A Committee to Approve Public Events (CAPE) is a locally based committee with the mandate to approve in principle public special occasion licences (SOLs) held within that municipality, First Nation or regional district.
A CAPE monitors the number of SOLs granted within a community and ensures that SOLs are not used as an alternative to obtaining a regular liquor licence. As well, the committee provides a means for a local community to take active control of public event licensing and helps ensure that all parties who have an interest in, and are affected by, these events can participate in the process.
How to Establish a CAPE
Establishing a CAPE is the responsibility of the local government or First Nation. A CAPE should contain, at a minimum, a representative from: local government or First Nation band council local police local (regular) liquor licensees, and the Liquor Control and Licensing Branch.
Other representatives may also serve on the CAPE, such as Liquor Distribution Branch store managers. The local government/First Nation representative would normally act as the chairperson of the committee.
CAPE Responsibilities
A CAPE is responsible for: Scheduling a meeting to set policy – such as the geographical areas the committee is to serve, frequency of meetings, deadlines for applications, etc. informing the LDB store managers(s) in the jurisdiction where public event SOL applications are to be sent notifying groups that have held public event SOLs in the past and informing them of the new application procedure advertising in the local newspaper if applicants must apply by a fixed date notifying an applicant for a public special occasion SOL whether his or her application has been accepted or rejected, and directing successful applicants to a liquor store manager who will issue the public event SOL.
It shares responsibility with LCLB and liquor store managers for determining: the maximum number of public event SOLs to be granted in the jurisdiction each year that each event is in the community interest and conforms to the policy criteria for the approval of public events that each applicant is eligible – that is, that the applicant is a member of a genuine organization and the organization is not fronting for another organization or individual that, if drink price maximums are to be exceeded, the applicant will obtain approval from LCLB
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whether additional restrictions should be imposed, such as hours, location, etc.
A CAPE may be responsible for more than one municipality or electoral area within a regional district. In such a situation, different RCMP detachments, liquor inspectors, regular licensees and municipal police forces may be involved. Each interest group should either be adequately represented or have delegated approval authority to a member of the Committee.
Questions about a CAPE may be directed to the Liquor Control and Licensing Branch.
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Appendix VII: Canadian Safe Drinking Guidelines
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Appendix VIII: Information on Liability and Responsibilities when Hosting a Party or Event
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CAMH: Having a party? http://www.camh.ca/en/hospital/health_information/a_z_mental...
Centre for Addiction and Mental Health
Having a party? Having a party?
Great tips to lower your risks as a host
As a social host, you don’t have the same legal responsibilities as someone who runs a bar or tavern. But that’s not the whole story. If you allow an alcohol-related event to be held on your property, if you host an alcohol related event on or off your property, or if you provide the alcohol to others, you may have more legal responsibilities than you thought.
Most people know that it’s not wise to serve alcohol to someone who is obviously drunk. But many aren’t aware that they may be sued and held liable (legally responsible) when they provide alcohol to guests who are intoxicated and who injure themselves or others—either at the event or on the way home. (Providing alcohol involves serving, giving or making alcohol available.)
Social hosts who continue to provide alcohol to a guest who is obviously intoxicated, and who they know will drive, may be held liable for any injuries resulting from a crash. Even if you don t provide any alcohol, you may still be liable for alcohol-related injuries that occur on your property or on other property under your control. (Property under your control could, for example, be a party at a hall you have rented out or a party you hosted in your home.)
However, in the 2006 Zoe Childs case, the Supreme Court of Canada found that social hosts who merely provided the venue for an adult BYOB event (where guests bring their own alcohol and serve themselves) had no legal responsibility when a guest who was intoxicated left and caused a crash. You are more likely to be held legally responsible when underage youth are involved. As a general rule, you must be at least 19 years old to drink alcohol in Ontario. If you allow an underage BYOB event to be held on your property, you may be held liable for injuries suffered or caused by a guest who is intoxicated. This is true whether the injuries occurred at the event or after the guest leaves. The courts are likely to be even more critical of your actions if you bought or provided the alcohol for the underage event.
If an alcohol-related injury results from any of the following situations, you could be liable:
You host a party in your home and provide alcohol to a guest who is obviously intoxicated, and who you know is planning to drive.
You organize an alcohol-related function, such as a wedding in a rented hall, and fail to take reasonable steps to ensure the safety of your guests while they are on the property.
You organize a company party at which alcohol is provided to employees and guests who are intoxicated.
You sign a Special Occasion Permit for an event (for example, a licensed street party or dance party), and fail to ensure that the alcohol is served responsibly; the venue meets fire, building and other legal requirements; the event is properly managed; and staff and security are adequately trained.
You knowingly permit your underage child to host a drinking party in your home or elsewhere on your property.
As a host, it’s important to be aware of your guests’ drinking. Guests can be significantly impaired even if they don’t “look drunk.” For example, they may be impaired without slurring their words or being unusually loud.
Since injuries from falls, fights and vehicle crashes increase when someone drinks too much alcohol, planning ahead and serving alcohol responsibly will give you a better chance of keeping your guests and other people in your community safe. It will also reduce your risk of being sued.
Great tips to keep guests safe and r educe your risk as a host
Drink moderately or don’t drink at all. The more you drink, the more difficult it will be for you to identify and resolve potential problems. You will have greater control when you have not been drinking and can think clearly and act quickly if needed.
Serve alcohol instead of having an open bar. Some people may drink more if they are given unlimited access to free alcohol.
If you are serving alcohol, offer regular-sized, standard drinks or drinks that are smaller than a standard size. Each of these standard drinks contains 13.6 grams of pure alcohol.
Avoid serving doubles or shooters. Don’t encourage your guests to drink alcohol or rush to refill their glasses. Don’t permit drinking games or contests. Never offer guests “one for the road” right before they leave the party or event.
Serve food throughout the event. Eating while drinking is better than drinking on an empty stomach, as food slows down the speed at which the body absorbs the alcohol. Offer veggies, cheeses and light dips. Avoid providing salty, sweet or greasy foods, as they tend to make people thirstier.
Offer low-alcohol and alcohol-free cocktails and other drinks, including water, when you serve alcohol. You can find great recipes for non-alcoholic drinks on the Internet.
Decide in advance how you will deal with guests who drink too much. Before the party begins, ask friends to be non-drinking helpers.
Don’t serve alcohol before planned physical activities, like swimming, skiing, snowmobiling, boating or skating. The more people drink, the worse their co-ordination and judgment become, and the more likely they are to injure themselves or others. If you plan to serve
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Appendix IX: Works Reviewed and Referenced
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References
BC Liquor Licensing and Gaming Branch (2014). Special Occasions License Policy Manual. B. L. C. a. L. Branch. Victoria, BC Government.
BC Liquor Stores (n.d.). Special Occasion Licences. B. L. Store. Victoria, BC, BC Liquor Stores. 05 2013 PC 306.
Centre for Addiction and Mental Health (CAMH) (2012). Canada Low Risk Alcohol Drinking Guidelines Brochure. CAMH. Toronto, Ontario.
Centre for Addiction and Mental Health (CAMH) (2012). "Having a Party: Great tips to lower your risk as a host." 2014-04-03, Retrieved from: http://www.camh.ca/en/hospital/health_information/a_z_mental_health_and_addiction_i nformation/alcohol/Pages/having_party.aspx
Centre for Addiction Research BC(CARF BC) (2010). Helping Municipal Governments Reduce Alcohol Related Harms. Limiting Alcohol Availability. Victoria, University of Victoria. 1.
Committee, T. B. R. M. A. (1994). Municipal Alcohol Policy Recommendations. Blind River, Ontario.
Gliksman, L., Douglas, R., Rylett, M., Narbonne-Fortin, C., (1995). "Reducing Problems through Municipal Alcohol Policies: the Canadian Experiment in Ontario." Drugs: Education, prevention and Policy 2(2): 105-118.
Gliksman, L., Ryett, N, Douglas, R., (2008). Alcohol Policy Development with Ontario, Canada Municipalities: A Community Action Demonstration. Alcohol, Drugs and Society in Africa, 8th Biennial International confeerence. Arbuja, Nigeria.
Gliksman, L., et al. (2007). "Aboriginal community alcohol harm reduction policy (ACAHRP) project: a vision for the future." Subst Use Misuse 42(12-13): 1851- 1866.
Gough, M., Gould, M., (2013). District of Kitimat Municipal Alcohol Policy. Leisure Services. Kitimat, BC.
Lauzon, R., Gregoir, T., Gliksman, L., McKay, I., Douglas, R., (1998). "Mattagami First Nation's Policy to Reduce Alcohol Related Harm " The Canadian Journal of Native Studies 18(1): 37-48.
Lil'wat Nation (2012). Mount Currie Band Policy #02 Special Events Policy MCB Policy #02 Special Events Policy Version 1 Mount Currie, BC.
(MADD), M. A. D. D. (N.D.). Sobering Thoughts on Partying: A guide to Avoiding Legal Liability. MADD. Oakville, Ontario.
Page 111 of 201 Sheldon Tetreault, Chair and Margaret Forbes,...
Mothers Against Drunk Driving (MADD) in Partnership with the Canadian Centre for Substance Abuse (2006). Being sued can ruin a good party: A social host's guide to understanding and avoiding alcohol liability. R. Solomon. Oakville, Ontario, MADD Mothers Against Drunk Driving.
Public Health Ontario. (2013). Making the Case: Tools for Supporting Local Alcohol Policy in Ontario.
Resort Municipality of Whistler. (2014). Municipal Alcohol Policy (MAP) Version 6. F. Rental. Whistler, BC.
Serving It Right (2014). "Dedication to Responsible Beverage Service Inspires a Unique Shuttle Experience." 2014, Retrieved from: https://www.go2hr.ca/training/serving-it- right/responsible-beverage-service/viu-rbs-shuttle-service
Serving It Right (2014). “Getting Home Safe Designated Driver Programs in BC”. Retrieved from : https://www.go2hr.ca/training/serving-it-right/responsible-beverage- service/getting-home-safe-designated-driver-programs
Solomon, R. (N.D.). Municipal Alcohol Policies: Liability, Prosecution and Risk Minimization (BC). Victoria, BC, BC Healthy Communities.
Squamish Lillooet Regional District (2012). Squamish Lillooet Regional District Bylaw no. 1247-2012: A bylaw of the Squamish Lillooet Regional District to provide for the regulation of special events. Pemberton, BC.
Village of Pemberton (2014). Special Events Permit Bylaw No. 750, 2014. Retrieved from: http://www.pemberton.ca/residents/municipal-services/licences-and-permits/special- events-/
Village of Pemberton (2014). Parks and Public Spaces Use Permit Bylaw No. 707, 2012. Retrieved from: http://www.pemberton.ca/residents/municipal-services/licences-and- permits/park-use-and-public-space/
Whistler Community Services Society (2012). Municipal Alcohol Policy (MAP) Resort Municipality of Whistler: A Policy Guide to Alcohol Usage in Municipal Facilities.
Page 112 of 201 September 2014 Select Services ReportFor info...
SPECIAL GENERAL SERVICES 2014 as at 26-Sep-14 Cost Centre 2900 General Select
REVENUE: 40220 Interest Earned Jan to June interest on fund balance 1,396.22 42000 Surplus/Deficit Fwd 189,468.45 43000 Trans from Other Services (Hydro Grant- no increase) 45,648.35
TOTAL REVENUE 236,513.02
EXPENDITURES: 51000 Electoral / Select Services: BC Transit Area C - January - March 2014 3,135.80 BC Transit Area C - April - June 2014 7,893.20 Squamish Public Library Grant 14,220.67 25,249.67
TOTAL EXPENDITURES 25,249.67
Balance of Funds (excluding unpaid commitments) 211,263.35
Allocations committed but not yet paid Prior Year Commitments: 4 Fire Halls - Area C (150K - 50K for Birken) 100,000.00 Portal Idenfication Area A 0.00 Portal Idenfication Area B 5,002.73 Portal Idenfication Area C 10,000.00 Portal Idenfication Area D 10,000.00 Fire Services Coordinator (1 year) $40,000 total allocated 40,000.00 Squamish Public Library 2014 2014 BC Hydro Grant as per policy -no increase 0.00 Pemberton Transit 2014 2014 BC Hydro Grant as per policy -no increase 9,590.97 Total Allocations Committed but not paid 174,593.70
BALANCE OF FUNDS NOT SPENT OR COMMITTED $ 36,669.65
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ELECTORAL AREA A SELECT SERVICES 2014 as at 26-Sep-14 Cost Centre 2901 Area A Select
REVENUE: 40220 Interest Earned Jan to June Interest on reserves and fund balance 702.02 42000 Surplus/Deficit Fwd Updated for additional amount used in 2013 for Area A Prescriptions 33,222.15 43000 Trans from Other Services (Hydro Grant- no increase) 51,336.62 44000 Transfer from reserve 8,177.94
TOTAL REVENUE 93,438.73
EXPENDITURES: 51000 Electoral / Select Services:
Jan EAD Bridge River Valley Community Assoc. Assistance for the development of a way-finding signage program 3,850.00 Hire a professional to undertake a Heritage Structure Report Jan EAD Bralorne Community Advisory Comm. [Bralorne Community Hall Reserve] 5,000.00 from alloc's Bralorne Community Advisory Comm. 2014 Insurance Premium Sunshine Mountain Rec Area Funding 1,000.00 Oct EAD 2013 Susan Medville Bralorne Church study on conservation & mgmt. Phase 1 & 2 4,883.00 Bralorne Church study on conservation & mgmt. Phase 1 & 2 Oct EAD 2013 Susan Medville [Area A Community Buildings & Other Amenities Maint. Fund] 177.94 from alloc's Bridge River Valley Community Assoc. Upper Bridge River Valley Society Consolidation 1,000.00 Apr EAD Bridge River Valley Heritage Committee Statement of Significance with respect to the Haylmore Site 2,103.75 Apr EAD Bridge River Valley Community Assoc. Reserve] 3,000.00 Apr EAD Bridge River Valley Community Assoc. Basic admin and operational costs for Pitch-In Week 600.00 Apr EAD Bridge River Valley Community Assoc. 2014-15 Bridge River Valley Fire Training Plan Budget 3,896.03 May EAD Bridge River Valley Community Assoc. Funds towards a Community Asset Coordinator 7,307.00 "No Firearms Discharge" signage installation, funding up to from alloc's Illidge Drilling & Cont. Ltd. $1,000 + $300 June EAD 2014 296.78 Jun EAD Lillooet Reg. Invasive Species Society Funding for 2014-2015 invasive programming 4,000.00 Jun EAD Bralorne Community Advisory Committee 2014 Bralorne Ball Tournament funding 1,000.00 Jun EAD Bridge River Valley Community Assoc. Solar lighting for gateway entry kiosks 4,300.00 Jun EAD Bridge River Valley Community Assoc. Summer Visitor's Guide funding 3,487.00 July EAD Bridge River Valley Community Assoc. Tenure for Gun Lake Boat Launch 2,200.00 Aug EAD Gold Bridge Community Club $2,000 grant to assist with the cost of kitchen items 2,000.00 50,101.50
53000 Transfer to Reserve Interest transferred to reserves 554.91
53200 Time Allocation from Other Services For sign installation from allocations 294.16
TOTAL EXPENDITURES 50,950.57
Balance of Funds (excluding unpaid commitments) 42,488.16
2014 Allocations committed Appreciation Fund 500.00 Feb EAD Up to $8,300 Fuel Management Projects in Area A 8,300.00 Trail Data Collection Program subject to confirmation of MFLNRO Sept EAD Bridge River Valley Community Assoc. grant for $5,000 5,000.00
2013 Allocations committed Jun EAD "No Firearms Discharge" signage installation, funding up to $1,000 + $300 June EAD 2014 152.66 Oct EAD Susan Medville Bralorne Church study on conservation & mgmt. 0.00 Oct RBM Bralorne Community Church 2014 Property insurance, $600 allocation 600.00 Nov RBM Fire Services Coordinator (1 year) 10,000.00
2012 Allocations committed Sept EAD Up to $10,000 Fuel Management Prescriptions in Area A 4,631.48
2011 and Prior -Allocations committed but not yet paid Gun Lake Ratepayers Association Study effects of septic systems on Gun Lake, up to 8,000 1,045.51 BRVEDS Upper Bridge River Valley Society Consolidation 1,738.15 Total Allocations Committed but not paid 31,967.80
BALANCE OF FUNDS NOT SPENT OR COMMITTED $ 10,520.36
Reserve Balances 30000 2901 Bralorne Community Hall Reserve Capital and Equipment Reserve 70,527.60
30114 2901 Area A Community Buildings and Other Amenities Maintenance Fund 2,791.49 *Susan Medville estimate for Bralone Church study, will post actual when received -1,925.81 * 865.68
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ELECTORAL AREA B SELECT SERVICES 2014 as at 26-Sep-14 Cost Centre 2902 Area B Select
REVENUE: 40220 Interest Earned Jan to June interest on fund balance 136.55 42000 Surplus/Deficit Fwd 22,488.26 43000 Trans from Other Services (Hydro Grant- no increase) 51,336.62
TOTAL REVENUE 73,961.43
EXPENDITURES: 51000 Electoral / Select Services: May EAD Paul Ehni Travel to Ottawa for Silver Cross Life Saving Medal 2,130.00 May EAD Royal Canadian Legion Br. 66 Tribute video of Lillooet area war veterans 1,612.80 May EAD Splitrock Environmental Purchase of wlidlife cameras (after GST rebate) 555.31 Lillooet Reg. Invasive Species May EAD Society Invasive species program funding 5,500.00 May EAD Lillooet Naturalist Society Grant for 'Walking with Smolts' community celebration 1,000.00 Jan EAD Lillooet Secondary School 2014 Bursary from Area B -Year 1 2,000.00 Jun EAD Lillooet Secondary School 2014 Dry Grad celebration funding 500.00 Seton Shalalth Chamber of July EAD Commerce Beutification of Seton Historical Park 3,000.00 July EAD Bridge River Indian Band Bridge River Lillooet Link Bus for 2014 1,000.00 17,298.11
53100 Contributions to Other Services Lillooet Camelsfoot TV & Radio Assoc. funding for 2014 1,622.00
TOTAL EXPENDITURES 18,920.11
Balance of Funds (excluding unpaid commitments) 55,041.32
2014 Allocations committed Appreciation Fund 500.00 $10,000 allocated to the Lillooet Secondary School Jan EAD Lillooet Bursary Society Graduate Bursary ($2,000/year for 5 years; 2014-2018) 8,000.00
2013 Allocations committed Nov RBM Fire Services Coordinator (1 year) 10,000.00
Total Allocations Committed but not paid 18,500.00
BALANCE OF FUNDS NOT SPENT OR COMMITTED $ 36,541.32
Reserve Balances IN 1761 Area B Wildfire equip. & fuel mit. Reserve 146,617.20 IN 3000 Electoral Area B Parks Fund 30,870.37
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ELECTORAL AREA C SELECT SERVICES 2014 as at 26-Sep-14 Cost Centre 2903 Area C Select
REVENUE: 40220 Interest Earned Jan to June interest on fund balance 306.17 42000 Surplus/Deficit Fwd 46,726.79 43000 Trans from Other Services (Hydro Grant- no increase) 51,336.62
TOTAL REVENUE 98,369.58
EXPENDITURES: 51000 Electoral / Select Services:
2011 Pemberton Secondary School $1,000/yr scholarship for 5 years 1,000.00 2011 Canada Post 2014 Budget flyer - 2011 Communications remainder 347.70 from alloc's Birken Fire Protection Society Up to 2,500 for a new Defibrilator 2,052.75 Feb EAD Winds of Change 2014 Funding 2,500.00 Feb EAD Pemberton Secondary School Senior Boys Basketball -BC Provincials 1,000.00 Feb EAD EJM Forest Management Forestry Review - Owl Ridge and Gates Lake logging 1,404.65 Up to $1,000 to the Anderson Lake Historical Society for Cascade Environmental Resource Group Apr EAD Ltd work on the Anderson Lake Pier & Dock restoration. 1,000.00 Apr EAD 2014 Budget newsletter for Area C / Pemberton 2,000.00 Pemberton & District Chamber May EAD of Commerce Funding towards the Pemberton Visitor Centre 2,500.00 Pemberton & District Chamber Jun EAD of Commerce 2014 Golf Tournament sponsorship funding 500.00 Jun EAD Pemberton Children's Centre Funding for sunshades 1,000.00 Jun EAD Pemberton Lions Club 2014 Show & Shine funding 250.00 July EAD Sea to Sky Charity Golf tournament 1,500.00 July EAD Student Surveyors Gates Lake Park Survey 624.00 Sept EAD Care Foundation Golf Tournament Fundraiser 1,000.00 18,679.10
Food services for the BBQ at the clean-up day on May 3, 2014 at 53100 Contributions to Other Services Gates Lake Community Park 500.00
TOTAL EXPENDITURES 19,179.10
Balance of Funds (excluding unpaid commitments) 79,190.48
2014 Allocations committed Appreciation Fund 500.00 Up to $10,000 to retain a registered professional forester and geotechnical engineer with respect to Feb EAD Owl Ridge and Gates Lake logging and harvesting plans and issues. 8,595.35 May EAD Up to $6,000 be allocated for the purchase of a walled tent for functions at Gates Lake Community 6,000.00 July EAD Up to $1,000 be granted to hire two students to conduct a survey at Gates Lake Park 376.00 July EAD Village of Pemberton Pemberton Barn [to be determined] 5,000.00
2013 Allocations committed July EAD Up to $5,000 plus tax of Area C Select Funds be allocated to address Area C governance issues. 5,000.00 Nov RBM Fire Services Coordinator (1 year) 10,000.00 Dec EAD Fuel Management Project- Mount Currie D'Arcy Corridor 5,000.00
2012 Allocations committed Up to $15,000 plus non-refundable HST (1.75%) for consultant to review Pemberton Area C Oct RBM Recreation services bylaws and provide options 3,507.08
2011 and Prior -Allocations committed but not yet paid Electoral Area C Communications (remainder) 62.03 D'arcy/Devine/N'Quatqua Fire service study 3,000.00 Traffic Calming measures for D'Arcy/N'Quatqua (remainder) 863.57 CostCo. Fold Up Tables for Gates Lake Property 400.00 Total Allocations Committed but not paid 48,304.03
BALANCE OF FUNDS NOT SPENT OR COMMITTED $ 30,886.45
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ELECTORAL AREA D SELECT SERVICES 2014 as at 26-Sep-14 Cost Centre 2904 Area D Select
REVENUE: 40220 Interest Earned Jan to June interest on fund balance 557.63 42000 Surplus/Deficit Fwd 81,842.66 43000 Trans from Other Services (Hydro Grant- no increase) 51,336.62
TOTAL REVENUE 133,736.91
EXPENDITURES: 51000 Electoral / Select Services: from alloc's Up to $3,500 be used to cover expenses related to the January 2014 Howe Sound Community Forum 3,239.18 from alloc's Cutting Edge Signs To purchase and mount No Shooting signs in Area D 2,311.20 May EAD Association Grant for local playgroup 'Copper Kids Playgroup' 2,820.00 May EAD Britannia Mine Museum Hosting expenses for 110 Celebration Homecoming Weekend 2,000.00 Jun EAD Oliver's Landing Strata Corp. Canada Day celebrations funding 175.00 from alloc's All-Terrain Excavating Ltd To purchase and mount No Shooting signs in Area D 1,688.80 12,234.18
53200 Time Allocation from Other Services
TOTAL EXPENDITURES 12,234.18
Balance of Funds (excluding unpaid commitments) 121,502.73
2014 Allocations committed Appreciation Fund 500.00 Jan EAD Up to $3,500 be used to cover expenses related to the January 2014 Howe Sound Community Forum 260.82
2013 Allocations committed Nov RBM Fire Services Coordinator (1 year) 10,000.00 Dec EAD Up to $3,000 be used to purchase and mount No Shooting signs in Area D; Jan 2014 EAD +$1,000 0.00
2012 Allocations committed Dec EAD Facilitated Community meetings in the Upper Squamish Valley ($5,000) 2,267.20 Dec EAD Sidewalk repairs in Furry Creek, subject to a legal opinion regarding service boundaries 8,929.79 Dec EAD Maintenance and capital costs with respect to the Furry Creek train whistle cessation project 13,333.81
2011 and Prior -Allocations committed but not yet paid Transportation engineer to conduct a safety audit of the Oliver's Landing train crossing and to prepare a report to the SLRD for review by CN Rail and Transport Canada. 8,714.95 Road name signage for Upper Squamish area from Lynn Rd to Olsen Rd north of Squamish Valley Rd as Wall St 1,033.78 Total Allocations Committed but not paid 45,040.35
BALANCE OF FUNDS NOT SPENT OR COMMITTED $ 76,462.38
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INFORMATION REPORT
Monthly Report for September 2014
Meeting Date: October 14, 2014
To: SLRD Electoral Area Directors Committee (EAD)
Courses/Meetings
The Building Inspector attended a Building Smart Seminar regarding ‘Foundations of Homebuilding’, Soils Excavation & Below Grade Assemblies in September.
Stop Work Orders/Notice on Title
Two Stop Work Orders were posted in the month of September.
Area Construction/Address Date Details SWO#/NOT Area D Lot 102, DL 1897, Plan 2014-09-18 • Stop Work Order #232 posted for SWO 232 BCP20004, Gr.1, NWD – construction of shed without a building 752 Upper Crescent, permit. Britannia Beach 2014-09-25 • Registered letter with application sent to property owners. Area D Lot 28, DL 891, Plan 2014-09-11 • Stop Work Order #231 posted for SWO 231 BCP20004, Gr.1, NWD – construction of a wood framed, tarped 648 Lower Crescent, building without a building permit. Britannia Beach 2014-09-15 • Registered letter with application sent to property owners. Area D Lot 66, DL 1897, Plan 2014-08-14 • Stop Work Order #230 posted for SWO 230 BCP20004, Gr.1, NWD – construction of addition and decks to an 759 Upper Crescent, existing single family dwelling without a Britannia Beach building permit. 2014-08-15 • Registered letter with application sent to property owners. Area A Lot 3, DL 5637, Plan 13941, 2014-06-14 • Stop Work Order #238 posted for SWO 238 LLD – 75 Young Road, Gun construction of addition and decks to an Lake existing single family dwelling without a building permit. 2014-06-06 • Property owner called and came by the office. Registered letter with application package sent to property owner. 2014-08-08 • Property owner has been in contact with the Building Inspector and has been working towards applying for a building permit. RAR issues are to be dealt with prior to a building permit application being processed. 2014-09-12 • Building permit application and
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Development Permit RAR application received. Area D Lot 1, DL 891 & 892, Plan 2014-05-12 • Stop Work Order #229 posted for interior SWO 229 19960, NWD – 16 Britannia renovation to an existing building (tenant Frontage Road, Britannia improvements for a cidery business). Beach • The land is not zoned for retail or restaurant uses – it is zoned Resource Use. Section 911 exemption provisions do not apply (no new non-conforming use is “grandfathered”).
• Agent for property owner called. Letter in 2014-06-26 response to stop work order will be sent.
2014-09-14 • No response received. Report to be submitted to a future EAD Committee meeting to request resolution to register Notice on Title, Community Charter, Section 57 that “the permit was not obtained or the inspection has not been satisfactorily completed”. Area C Lot 6, DL 204, Plan 2014-05-13 • Stop Work Order #225 posted for SWO 225 KAP12831, LLD – 7306 construction of plumbing and sewer Clover Road, Pemberton services for an RV site without building permits. • Temporary Use Permit or Rezoning required. Building permits cannot be issued until land use is legitimized. 2014-06-27 • Property owner has contacted the office to work with the SLRD to comply with both building and zoning permits. 2014-09-14 • No application received for TUP or rezoning. Report to be submitted to a future EAD Committee meeting to request resolution to register Notice on Title, Community Charter, Section 57 that “the permit was not obtained or the inspection has not been satisfactorily completed”. Area D Strata Lot 53, DL’s 2668 & 2014-05-15 • Stop Work Order #240 posted for SWO 240 5589, Strata Plan VR559, construction of an addition to an existing NWD – 53 Pinecrest Road, single family dwelling without a building Whistler (Pinecrest Estates) permit. • Registered letter with application package sent to property owner. 2014-09-14 • No application received. Report to be submitted to a future EAD Committee meeting to request resolution to register Notice on Title, Community Charter, Section 57 that “the permit was not obtained or the inspection has not been satisfactorily completed”. Area D Lot 73, DL 1897, Plan 2014-04-17 • Stop Work Order #226 posted for SWO 226 BCP20004, Gr.1, NWD – construction of a deck without a building 772 Britannia Way, permit. Britannia Beach 2014-04-25 • Registered letter with application package sent to property owner. 2014-09-014 • No application received. Report to be
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submitted to a future EAD Committee meeting to request resolution to register Notice on Title, Community Charter, Section 57 that “the permit was not obtained or the inspection has not been satisfactorily completed”. Area D Lot 53, DL 891, Plan 2014-04-25 • Stop Work Order #227 posted for SWO 227 BCP20004, Gr.1, NWD – construction of a structure without a 865 Upper Crescent, building permit. Britannia Beach 2014-04-25 • Registered letter with application package sent to property owner. 2014-09-14 • No application received. Report to be submitted to a future EAD Committee meeting to request resolution to register Notice on Title, Community Charter, Section 57 that “the permit was not obtained or the inspection has not been satisfactorily completed”. Area D Lot 2, DL 2248, Gr 1, Plan 2014-01-29 • Bylaw violations, including fire fighting NOT BCP38220, NWD – 1021 access issues. Cloudburst Crescent, • The building is being occupied and used Squamish for assemblies. 2014-03-25 • A response from the property owner/occupiers was received on March 25, 2014. They explained that efforts are being made to request a lot line adjustment/purchase of property with the neighboring property owner. They may need to reconstruct the access driveway on their own property. They requested Notice on Title meeting postponement. 2014-03-31 • Report submitted to April EAD to request resolution to register Notice on Title, Community Charter, Section 57 that “the permit was not obtained or the inspection has not been satisfactorily completed”. • Notice on Title decision deferred to the 2014-04-14 end of July 2014. • Email received from property owner with 2014-06-24 update information about the work being completed to reconstruct the driveway access. • Email response sent requesting final 2014-06-25 inspection be arranged once work is completed.
• No further action required at this time as 2014-08-08 property owner is working towards completion. Area A Lot A, DL 2411, Plan 2013-10-07 • Stop Work Order #216, #219, #220 and SWO#216 KAP78028, LLD – 7040 #221 posted for construction of an SWO#219, Gun Lake Road West, addition to a 30’ x 20’ shed, a 36’ x 20’ SWO#220, Gun Lake shed, an 8’ x 10’ porch addition and an 8’ SWO#221 x 40’ wood shed. • Letter and application package sent to property owner at the Gold Bridge address.
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2014-01-29 • No response from property owner. 2014-03-31 • Report submitted to April EAD to request resolution to register Notice on Title, Community Charter, Section 57 that “the permit was not obtained or the inspection has not been satisfactorily completed”. 2014-04-14 • Notice on Title to be registered. Request to continue with the building permit application process. If no applications received within 3 months, further action will be taken. 2014-08-08 • Notice on Title registered. Further action to be discussed at September EAD meeting. 2014-09-08 • Further action underway.
General
There were 7 applications received and 3 permits issued in the month of September. Please see attached Statistics report for details.
ATTACHMENTS: September Statistics
Submitted by: Arlene McClean, Sr. Building Clerk Endorsed by: Kimberly Needham, Director of Planning and Development Reviewed by: Lynda Flynn, Chief Administrative Officer
Page 121 of 201 September 2014 Monthly Building ReportFor inf...
Building Department Monthly Report
Building Statistics Summary For September 2014
Type of Permit No. Permit Value Permit Fee
Residence Mobile/Modular Home Duplex Multi Family Commercial Building Industrial Building Institutional Building Garages/Carports Sheds/Workshops Alt./Add to Dwelling 2 $ 241,620.00 $ 2,345.60 Alt./Add to Commercial Alt./Add to Industrial Alt./Add to Institutional Wood Stoves/Fireplace 1 $ 2,000.00 $ 50.00 Farm Buildings & Misc. Demolition Permits Retaining Wall Moving Permit -All Bldgs Ex.Fm Change of Use
TOTAL 3 $ 243,620.00 $ 2,395.60
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Issued Permit Totals
September-14 Permit Totals to Date
Permit Value Permit Fees # Permit Value Permit Fees # 2014 $ 243,620.00 $ 2,395.60 3 $ 6,895,880.00 $ 63,646.47 44 2013 $ 349,160.00 $ 3,372.98 5 $ 7,902,960.00 $ 74,055.07 44 2012 $ 5,206,110.00 $ 44,212.83 7 $ 14,163,740.00 $ 127,431.69 63 2011 $ 1,102,000.00 $ 8,899.50 5 $ 20,102,800.00 $ 180,947.47 63 2010 $ 1,316,000.00 $ 14,564.08 5 $ 8,771,368.19 $ 85,436.92 54 2009 $ 4,422,432.00 $ 36,664.62 8 $ 13,870,642.00 $ 122,237.08 47 2008 $ 1,183,180.00 $ 11,474.07 11 $ 8,242,934.00 $ 80,961.58 64 2007 $ 1,336,280.00 $ 13,502.96 8 $ 23,225,541.00 $ 209,144.01 78 2006 $ 780,180.00 $ 8,049.66 5 $ 11,772,759.00 $ 115,724.21 86 2005 $ 305,450.00 $ 2,098.50 14 $ 7,139,408.00 $ 67,013.53 92 2004 $ 1,185,743.00 $ 8,104.30 18 $ 8,600,423.50 $ 78,676.40 98
Revenue Generated Renewed BP Reactivated BP Total Renewed BP Reactivated BP from ($210.00 ) ($500.00) Monthly ($210.00 ) ($500.00) Total YTD
September 2014 $ 420.00 $ 500.00 $ 920.00 $ 3,990.00 $ 1,500.00 $ 5,490.00
Total Monthly Total YTD Applications BP App. Applications Total YTD Received Fee Received BP App. Fee
Application Fee - Area A 2 $ 200.00 11 $ 1,100.00 Application Fee - Area B 0 $ - 13 $ 1,300.00 Application Fee - Area C 5 $ 500.00 23 $ 2,300.00 Application Fee - Area D 0 $ - 18 $ 1,800.00
Total Applications & Fees 7 $ 700.00 65 $ 6,500.00
Total 2014 BP Issued, Renewed/Reactivated & App. Fees Collected to date $ 75,636.47
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Year to Date Statistics
Year to Date Issued Permits Building Statistics January 1, 2014 - December 31, 2014
Yearly Number of Issued Permits AREA A 10 AREA B 9 AREA C 11 AREA A 23% AREA D 14 AREA D 32% AREA A AREA B AREA B TOTAL: 44 20% AREA C
AREA D
AREA C 25%
Yearly Issued Permit Values AREA A $ 1,466,360.00 AREA B $ 252,000.00 AREA A AREA C $ 1,485,000.00 21% AREA D $ 3,692,520.00 AREA B 4% AREA A
AREA B TOTAL: $ 6,895,880.00 AREA C
AREA D AREA D 54% AREA C 21%
Yearly Issued Permit Fees AREA A $ 15,974.01 AREA B $ 1,060.50 AREA C $ 12,666.30 AREA A AREA D $ 33,945.66 25% AREA B AREA A 2% AREA B TOTAL: $ 63,646.47 AREA C
AREA D AREA C AREA D 53% 20%
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Monthly Statistics
Monthly Issued Permits Building Statistics for September 2014
AREA A 1 Monthly Number of Issued Permits AREA B 0 AREA C 1 AREA D 1 AREA D AREA A 33% 34% AREA A TOTAL: 3 AREA B AREA C AREA D AREA B AREA C 0% 33%
AREA A $ 2,000.00 Monthly Issued Permit Values AREA B $ - AREA B AREA C $ 46,000.00 AREA A 0% 1% AREA C AREA D $ 195,620.00 19% AREA A AREA B TOTAL: $243,620.00 AREA C AREA D
AREA D 80%
Monthly Issued Permit Fees AREA A $ 50.00 AREA B AREA B $ - AREA A 0% AREA C 2% AREA C $ 404.00 17% AREA A AREA D $ 1,941.60 AREA B AREA C TOTAL: $ 2,395.60 AREA D
AREA D 81%
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Building Permit Application Summary Application # Legal Area Construction Date Details Parts of DL s 3120, 3121, 3122; that part of the surface of DL 8736, being "Pummill" mineral claim and that part or tract of land in the vicinity of Boulder Creek, LLD - KM 38, Upper Lillooet FSR, 1935 Pemberton C Carpentry Shop 08/07/14 awaiting information Lot 1, DL 990, Grp 1, Plan BCP45930, NWD - 13885 Squamish Valley Road, 1936 Upper Squamish Valley D SFD 11/07/14 awaiting information
Lot 1, DL 183, Plan 20766, LLD - 900 1937 Erickson Road, Pemberton Meadows C Alteration/ Renovation 11/07/14 awaiting information Lot A, DL 2247, Grp. 1, Plan BCP399086, NWD - 9048 Riverside Drive, 1938 Wedgewoods D Powerhouse 14/07/14 awaiting information
Lot 3, DL 779, Plan 14392, LLD - 144 1939 Smith Road, Pavilion Lake B Addition 17/07/14 awaiting information Parcel A, (DD KJ4272), DL 1596, Plan 17213, LLD - 6757 Seton Portage Road, 1940 Seton Portage B Hotel 25/07/14 awaiting information
Lot 21, DL 2679, Plan 33675, LLD - 1838 1941 Reid Road, Ivey Lake C Renovation/Addition 29/07/14 awaiting information
Lot 31, DL 5485, Plan KAP25011, LLD - 1942 255 Hawkes Avenue, Bralorne A Woodstove 08/12/14 Issued
Lot 31, DL 5485, Plan KAP25011, LLD - 1943 255 Hawkes Avenue, Bralorne A Woodstove 12/08/14 Issued
Lot 40, DL 4100, Plan 33674, LLD - 1696 1944 Reid Road, Ivey Lake C Addition to SFD 13/08/14 Issued
Lot 5, Plan KAP67637, District Lot 4931, Lillooet Land District - 8255 Tyaughton 1945 Lake Road, Tyaughton Lake A Staff Housing 14/08/14 awaiting information
Parcel A, (DD KJ4272), DL 1596, Plan 17213, LLD - 6757 Seton Portage Road, 1946 Seton Portage B Demolition Bldg 1 15/08/14 Issued
Lot 9, DL 1596, Plan 17213, LLD - 6805 1947 Seton Portage Road, Seton Portage B Demolition Bldg 7 15/08/14 Issued
That part of DL 3126 and that part of the surface of DL 8801 Surveyed as the claim known as "560523, 509999, 510177" Mineral Claim, together with that parcel or awaiting tract of land in the vicinity of the Lillooet Upper Lillooet information/zone 1948 River, LLD - Pemberton C Powerhouse 18/08/14 check Those Parts of DL's 3120, 3121, 3122; that part of the surface of DL 8736, being "Pummill" Mineral Claim and that parcel awaiting or tract of land in the vicinity of Boulder Boulder Creek information/zone 1949 Creek, LLD - Pemberton C Powerhouse 18/08/14 check Strata Lot 25, DL's 2668 & 5589, Strata Plan VR559, Group 1, NWD - 25 Lakeview Drive, Whistler (Pinecrest 1950 Estates) D Woodstove 25/08/14 Issued Parcel A, (DD KJ4272), DL 1596, Plan 17213, LLD - 6757 Seton Portage Road, 1951 Seton Portage B Demolition Bldg 2 22/08/14 Issued Parcel A, (DD KJ4272), DL 1596, Plan 17213, LLD - 6757 Seton Portage Road, 1952 Seton Portage B Demolition Bldg 3 22/08/14 Issued
Parcel A, (DD KJ4272), DL 1596, Plan 17213, LLD - 6757 Seton Portage Road, 1953 Seton Portage B Demolition Bldg 4 22/08/14 Issued Parcel A, (DD KJ4272), DL 1596, Plan 17213, LLD - 6757 Seton Portage Road, 1954 Seton Portage B Demolition Bldg 5 22/08/14 Issued Lot 9, DL 1596, Plan 17213, LLD - 6805 1955 Seton Portage Road, Seton Portage B Demolition Bldg 6 22/08/14 Issued
Lot 9, DL 165, Plan 883 except Plans B3514 & KAP62496, LLD - 7421 Harrow 1956 Road, Pemberton C SFD 05/09/14 awaiting information Amended Lot 75 (DD241288F) DL 164, Plan 883 except Plans B7141, 11665, 13622 and 20741, LLD - 1357 Pemberton 1957 Farm Road W., Pemberton C Reno/Addition 09/09/14 awaiting information
Lot 55, DL 164, Plan 883, LLD - 7554 Move-On Mobile 1958 Oberson Road, Pemberton C Home/Garage 09/09/14 plan check Lot B, DL 164, Plan KAP90698, LLD - 1408 Pemberton Farm Road W., 1959 Pemberton C SFD 10/09/14 zone check Lot 3, DL 5637, Plan 13941, LLD - 75 1960 Young Road, Gun Lake A Addition to SFD 12/09/14 zone check
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Lot 5, Plan 17340, DL 1253, LLD - 9211 1961 Portage Road, Birken C SFD 17/09/14 zone check That part DL 4933 Shown on Plan B4469 except Plan KAP49243, LLD - 60 Van 1962 Loon Lane, Gun Lake A Woodstove 24/09/14 Issued
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REQUEST FOR DECISION
Non-Farm Use Application Sandy Beach Getaway Inc., Upper Squamish Valley, Electoral Area D
Meeting dates: October 14/27, 2014
To: EAD Committee/ SLRD Regional Board
Applicant/Agent: Don Vanderhorst, DON VANDERHORST CONSULTING LTD. on behalf of
Owner: Sandy Beach Getaway Inc.
Location: Upper Squamish Valley, Area D
Legal Description: Lot 1, Plan VAP10868, District Lot 988, Group 1, New Westminster Land District; PID: OCP Designation: Zoning: ALR Status: DP Area(s): Agriculture, Bylaw No. Unzoned, Bylaw No. 540, In N/A 1135-2013 1994
RECOMMENDATION:
THAT the application for a non-farm use for development of a campground in the Agricultural Land Reserve, for the lands legally described as Lot 1, Plan VAP10868, District Lot 988, Group 1, New Westminster Land District be forwarded to the Agricultural Land Commission with a recommendation to not support.
BACKGROUND:
A non-farm use application has been received by the SLRD regarding the proposed development of a seasonal, 10-20 site “recreational cabin facility” in the Agricultural Land Reserve in the Upper Squamish Valley. The property is approximately 47 ha (116 acres) in size, bordering the Squamish River, at the south end of Olsen Rd and west end of Doghaven Lane (see attached Subject Property Map).
A similar application by Sandy Beach Getaway Inc. was submitted to the SLRD and presented to the Electoral Area Directors’ Committee (EAD) at their September 8, 2014 meeting, and the property owner and his agent appeared as a delegation at that meeting. On September 9, the applicant withdrew their application and therefore it was not considered at the October 1st Regional Board meeting, nor was the application forwarded to the Agricultural Land Commission.
At the September EAD meeting, the Directors voiced their concern that the application submitted neglected to address potential conflicts between the proposed use and the residential neighbourhood including potential noise and bylaw enforcement issues, the issue of removing the property from the ability to develop agriculturally, and what the “final” anticipated build-out of this proposal would look like (i.e. how many cabins, etc.). The applicant has resubmitted the application with the intention of addressing these concerns.
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RELEVANT POLICIES:
The subject property is not currently zoned under Zoning Bylaw No. 540, 1994, however, it is designated Agriculture in the Area D Official Community Plan Bylaw No. 1135-2013. The property is also completely within the Agricultural Land Reserve and as such, it is regulated by the Agricultural Land Commission (ALC). The mandate of the ALC is to preserve agricultural land and encourage the establishment and maintenance of farms. Currently, there are few agricultural activities occurring within Electoral Area D.
The SLRD Electoral Area D OCP Bylaw No. 1135-2013, like the Agricultural Land Commission Act, contains several objectives with respect to the preservation of agricultural land, including the following:
5.5.2 To recognize, preserve, improve, and expand the agricultural land base in the plan area;
5.5.3 To encourage diversification, small farm development, and ecological and economic sustainability of the farming community;
5.5.4 To minimize the potential negative effects from non-agricultural development occurring at the edge of farming areas and within agricultural lands;
Policies that support the overall objectives to maintain and preserve farm land for the future include:
5.5.10 Subdivision and exclusion of land for non-farm purposes from the Agricultural Land Reserve is discouraged;
5.5.13 The owners of agricultural lands are encouraged to facilitate the use of the land for agriculture by actively farming, leasing or loaning their lands to persons that would undertake active farming.
The property is also completely within the Squamish River Floodplain. The policy of the Board with respect to natural hazards (3.3.3 of OCP Bylaw No. 1135-2013) is to not increase development potential in the vicinity of the Squamish River Floodplain.
The SLRD Electoral Area D OCP Bylaw No. 1135-2013 also includes policies with respect to natural hazards:
3.3.3 To not increase development potential in the vicinity of the following areas: Rubble Creek Hazard Area Portion of Upper Cheekeye Fan Turbid Creek/Mount Cayley Debris Flow Squamish River Floodplain Howe Sound Tributaries Cheakamus River Floodplain
The applicant has stated on this application that the intent is to build 10-20 cabins, on skids, that are less than 10m2 each with the possibility of expanding to 25-30 cabins in the future. The
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initial application stated that the intent was to have 10-15 cabins with the potential for more in the future. The footprint of the proposed development would include 15-20% of Lot 1.
The development proposal submitted states that although the property is within the Squamish River floodplain, there isn’t any recent evidence of flooding in this area. The SLRD has floodplain hazard mapping that was obtained from DataBC. The levels or isograms shown as a thick blue line on the Subject Property map indicates the 1:200 year flood levels; this property is located completely within the anticipated 1:200 year event. The structures would not require a building permit since they would not be greater than 10m2 in area, therefore, they would not be required to meet the flood construction level.
The OCP does support commercial development in designated commercial areas, particularly within the Planned Communities. This site is not a designated commercial area – it is designated as Agriculture.
Section 4.2.8 of the OCP supports the development of backcountry commercial facilities as a means of enhancing economic opportunities, however, this site is not designated for backcountry commercial uses; it is designated as Agriculture.
Section 5.5.15 of the OCP does set out some objectives for economic sustainability in the Agriculture-designated land that include overnight accommodation:
5.5.15 Agritourism accommodation may be permitted by way of a rezoning, and only to a maximum of 10 sleeping units per farm operation.
This development would not qualify as agritourism as the proposal does not support farming or an existing farming operation. It also exceeds the 10 sleeping unit requirement.
KEY ISSUES/CONCEPTS:
As mentioned, the applicants have submitted a non-farm use application for a seasonal, 10-20 recreational cabin facility on a 47 ha parcel of land in the Agricultural Land Reserve. Since this portion of the Upper Squamish Valley is unzoned, the SLRD must forward the Board resolution with application to the ALC for the Commission’s decision.
The applicant has stated that the cabins will be available to rent from May 1 to October 31, each year. The facility is described as ‘rustic’ in the development proposal and will be equipped with communal portable toilets and a central garbage collection station. The cabins will not be connected to running water or septic systems. Since there will be no infrastructure connections and the applicants are proposing to keep the cabins on skids, they are maintaining that this development is relatively temporary and will not have a permanent impact to the landscape or the agricultural potential of the property. However, if the applicant develops the property by adding gravel paths or driveways, this may contribute to soil compaction.
According to the applicant’s description, the property is undeveloped and treed. Access to the property will require improving an internal existing road at the intersection of Olsen Rd. and Doghaven Lane. Prior to doing any road improvements, the applicant will require approval from the ALC via an application to place fill or remove soil.
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Noise and Neighbourhood Disturbance Electoral Area D is subject to Noise Control Bylaw No. 1234-2011. Due to the geography and topography of the Upper Squamish Valley, noise is a particular problem, with noise from the valley being known to echo off of the rock walls and back into the valley, creating a “funnel” effect. In light of the noise issues, it is important to consider the proximity of this proposal to the residential neighbourhoods of Magee Lane, Doghaven Lane and Olsen Rd. Other campground- like properties in the Upper Squamish Valley have been the source of many noise complaints in the last few years and another similar facility is of concern for SLRD staff as this type of non- farm land uses have been proven to create extensive and ongoing additional bylaw enforcement work for the SLRD as well as the RCMP. There will be also be an increase to traffic on the roads that run past these existing residential properties, with associated noise and disturbance.
The current application states that Sandy Beach Getaway will require potential clients to enter “an agreement/contract that will, among other things, confirm the number of people in each cabin/site, hours of operation (e.g. the facility will have gates to ensure no in and out traffic during the night), noise restrictions (e.g. establishing “quiet time” after a specific house), and no camping other than on designated sites (e.g. no camping along the beach of the river, etc.).” Although these are typical campground regulations, the SLRD does not have the ability to ensure these measures are employed by the property owner or facility manager.
At meetings held over the past year with residents of the Upper Squamish Valley regarding the proposed amendments to Electoral Area D Zoning Bylaw 540, 1994 there was very clear direction provided to the SLRD that further campground-type development is not desirable in the Upper Squamish Valley. Due to the concerns about noise and disturbances that were expressed by residents, the zoning amendment bylaw (“Squamish‐Lillooet Regional District Zoning Bylaw No. 540, 1994, Amendment Bylaw No. 1308‐2014”) was crafted to rezone all of the unzoned ALR land in the Upper Squamish Valley (i.e. including this subject property) to an Agriculture One zone that specifically does not allow campground uses. Bylaw 1308-2014 now sits at 2nd reading.
As the subject land for this non-farm use application is currently unzoned, there would be no public hearing required in order to enable the application to proceed. The ALC approval process would not solicit Upper Squamish Valley resident input as part of making an approval determination, however, this SLRD staff report and Board resolution will be taken into consideration.
Agricultural Capability Although much of the property is still forested, the provincial agricultural capability mapping indicates that almost 45 ha of the subject property is rated at 70% Class 2 with excess groundwater as a limiting factor, and 30% Class 4 with a low soil moisture holding capacity (caused by adverse inherent soil characteristics), as a limiting factor. The lands are improvable to 70% Class 1 with no limiting factors and 30% Class 2 with the low soil moisture holding capacity being the limiting factor. A smaller strip of land adjacent to the river (approximately 2 ha) is categorized as 70% Class 4 with a low soil moisture holding capacity and 30% Class 2 with excess groundwater being a limiting factor. This area is capable of being improved to 70% Class 2 with a low soil moisture holding capacity as a limiting factor and 30% Class 1 with no limiting factors.
Class 1 and 2 Agricultural land is highly valuable agriculturally; the use of such land for non- agricultural purposes is a significant concern and is not supported by SLRD or ALC policies.
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Even if the applicant maintains the ‘non-permanent’ impact to the agricultural ability of the property, running a recreational facility removes the property from the current ability to develop it as a farm or other agricultural use.
The applicant has stated that they are “prepared to make a portion of Lot 1 available, through a leasehold agreement, to existing agricultural producers or growers.” Another option the applicant presented was to provide a portion of Lot 1 available for development of a community garden for those property owners who have limited opportunity for agricultural production. The neighbouring properties in the Upper Squamish Valley are, in general, quite large (3 ha +) and already have the ability to grow on their properties, unlike densely populated municipal areas. The application lacks specifics on either of these options and simply states that the concept is being considered; the SLRD has no assurance that either of these options would be carried out.
Adjacent Land Uses The applicant describes the adjacent land uses as follows:
North: Undeveloped, forested East: Rural residential South: West: Undeveloped, forested
*Please note that the properties to the north and east of the subject property are residential lots with single family homes although there is a buffer portion bordering the subject property that is mostly forested. There is also a single family dwelling/residential property in Blk 2 of DL 988, the parcel directly south, southeast of the subject property. To the south of the subject property is Crown land and the Squamish River.
Current Land Uses The application states that the current use of the property is undeveloped and mainly forested land. There is one undeveloped, overgrown access road running through the property off of Olsen Rd.
OPTIONS & ANALYSIS:
There are two proposed options for a recommendation regarding this application.
Option 1 Offer unconditional support for the application and forward it to the ALC for consideration.
The OCP does not support the development of agricultural land for non-farm uses. The applicant presented the argument that this development would be ‘non-permanent’, however, a non-farm use essentially eliminates it from the ability to farm currently. The applicant did not offer an explanation as to why the property cannot be used for agricultural purposes. There are no known physical restrictions that would inhibit the property from being developed agriculturally.
Should the Board and the ALC support this application and should the proposed Electoral Area D Zoning Amendment Bylaw No. 1308-2014 be adopted prior to development of this property as a cabin recreational facility, the applicant will be required to apply for a zoning bylaw amendment.
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Option 2 Do not support the application and forward it to the ALC for consideration.
SLRD Planning Staff are recommending to not support this application since it is designated Agriculture and this use is not supported in the Area D OCP Bylaw No. 1135-2013. Other significant concerns regarding this proposal are the potential impacts to the residential areas via noise and additional traffic as well as organizational issues such as the potential need for additional, bylaw enforcement. Such uses also tend to bring with them demands for special event permits, which further increase noise and disturbances and exacerbate the bylaw enforcement capacity of the SLRD. Although the applicant has attempted to address these concerns, via an agreement or contract that would be developed and signed by the visitors, the SLRD does not have the ability to ensure this occurs and is enforced by Sandy Beach Getaway Inc.
As well, there is a concern about the flooding hazard and proximity of these recreational cabin facilities to the Squamish River and the Squamish River floodplain. Although the site is located approximately 100 m from the high water mark of the river, the flooding risk is still present. There would be no way for the SLRD to ensure that potential flooding risks were relayed to campers. In addition, the mere presence of the nearby river may attract campers to sleep and/have campfires closer to the river banks. The applicant has stated that clients would not be permitted to camp near the river or in undesignated sites, but they have not presented how this would be enforced and how clients would be protected during a flooding event. It should be noted that in 2007, campers further down the Squamish River were flooded out in the middle of the night, and were stranded along the banks of the river, triggering 911 calls and emergency rescue operations.
Section 25 of the ALC Act limits the SLRD in its ability to withhold applications in areas where zoning does not exist. Therefore, the application must still be forwarded to the ALC for their consideration.
FOLLOW UP ACTION:
The recommendation of the Board will be forwarded to the Agricultural Land Commission for their decision.
CONCLUSION: The proposed development would permit 10-20 cabins to be built on a highly agriculturally valued property in the Upper Squamish Valley. Several Area D OCP policies support the addition of land to the ALR as well as the protection of ALR land from non-farm use activities; and this application is not supported by SLRD policies. SLRD planning staff do not recommend supporting an application that is not supported by the recently adopted Area D OCP Bylaw No. 1135-2013 and that is not in keeping with “Squamish‐Lillooet Regional District Zoning Bylaw No. 540, 1994, Amendment Bylaw No. 1308‐2014” (now at 2nd reading) which proposes to zone the land to Agriculture One, thereby disallowing a campground use on this land. Additionally, there has been significant neighbourhood opposition to campground-type uses in the area, based on the noise and neighbourhood disruption that similar uses have created. Complaints about noise and disturbances attributed to various non-farm uses and associated special events in the Upper Squamish Valley over many years have resulted in significant bylaw enforcement activities in the SLRD, and have created additional workload at all levels of the organization.
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ATTACHMENTS: Application and Proposed Development Package Subject Property and Agricultural Capability Maps
Prepared by: M. Fournier-Beck, Planning and GIS Technician Reviewed by: K. Needham, Director of Planning and Development Approved by: L. Flynn, Chief Administrative Officer
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Sandy Beach Getaway Inc
APPLICATION FOR DEVELOPMENT OF A RECREATIONAL CABIN FACILITY
SANDY BEACH GETAWAY INC
Upper Squamish Valley
SEPTEMBER 2014
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Sandy Beach Getaway Inc
1.0 PROJECT OVERVIEW
1.1 Introduction
Sandy Beach Getaway Inc (SBG) is the owner of an undeveloped parcel of land along the east side of the Squamish River, in the upper Squamish Valley. The property is within the Agricultural Land Reserve (ALR), and is approximately 47 ha in size.
The company is proposing to develop a recreational facility (rustic, non permanent cabins) within a portion of their property. This is defined as a Non – Farm USE within the ALR, and accordingly this proposal is to request approval and support of the Squamish Lillooet Regional District and the Agricultural Land Commission to permit a portion of Lot 1, DL 988 for non permanent recreational use.
1.2 Overview of Project
SBG is proposing to place several non-permanent, rustic cabins on individual sites within Lot 1, adjacent to the northeastern edge of the Squamish River (see Figures 1 and 2). The company, upon receipt of approval for this proposal, intends to undertake a more detailed site assessment including engineering work for the internal access roads and confirmation of the location of individual cabin sites to determine how many cabin sites could be established in this location (adjacent to the Squamish River) The company is hoping that approximately 10 – 20 cabins (Figure 2 states a potential for 25 – 30 cabins given the size of the area, however, the property owner is proposing, for the purposes of this application, a much smaller development) can be established in the initial stage, and subject to agreement from the SLRD and the Agricultural Land Commission, may consider requesting approval for additional cabins in the future. The cabins will be approximately 10 – 15 sq m (less than 100 sq feet) in size. Services (to the site) would be limited to communal portable toilets and garbage collection located in defined areas (see Figure 2). No permanent structures will be created within the subject area.
2.0 PROJECT DESCRIPTION
2.1 Site Description
SBG’s proposed development is located in the south east corner of Lot 1, DL 988, in the upper Squamish Valley. Access to the property is via the Squamish Valley Forestry Road, and then along existing local streets (either along Olsen Road to the property, or via Magee Road and Doghaven Lane to the east boundary of the subject property). The subject property is part of Electoral Area D within the Squamish Lillooet Regional District (SLRD) and is currently designated as “Unzoned” (the SLRD is currently considering a proposal to rezone the upper Squamish Valley lands, including the subject property, from “unzoned” to “Agricultural 1”)
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Sandy Beach Getaway Inc
DL 988 is essentially flat, undeveloped and treed. The property is within the ALR, but has not been subject to previous agricultural production. The subject property, as well as adjacent properties in the immediate vicinity (e.g. along Olsen, Doghaven and Magee Roads), are all within the anticipated 1:200 flood level for the Squamish River. Although the proposed cabin facility is within the 1:200 year flood event, there is no evidence of recent or reoccurring flooding of the area. The subject area is well above the existing river bed (see Figures 7, 8 and 10).
The proposed cabin development area within DL 988 is currently flat and treed (mostly deciduous species as the site was logged many years ago).
The current use of the adjacent lands, comprised mainly of 2 – 5 ha parcels, includes undeveloped lands, rural residential, and a small sawmill. There are limited agricultural activities are occurring on the lands in the immediate vicinity of Lot 1. The properties to the north and west are undeveloped, forested lands, with the lands to the east considered rural residential (see Figures 3 and 4).
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Sandy Beach Getaway Inc
Figure 1: General Location Map
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Figure 2: Site Plan
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Figure 3: Aerial Image of Property – Olsen Road is shown in the centre of the photo, Magee Road is shown on the right side of the photo, with Doghaven Lane connecting Magee Road and Olsen Road at the east boundary of Lot 1
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Figure 4: Aerial Image of Property (looking west) – Olsen Road is shown in the foreground and forms the east boundary of Lot 1. Doghaven Lane is shown connecting to Olsen Road in the bottom centre of the photo.
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2.2 Development Proposal
SBG is proposing a rustic recreational facility along the Squamish River, in the Upper Squamish Valley. The concept is to provide a family oriented recreational facility with minimal improvements. The company is proposing the placement of several cabins to be located on individual sites, which will be set back approximately 100 m from the edge of the riverbank (see Figure 10).
The company is aware that this area of the upper Squamish Valley is attractive for its overall peace and quiet, given the rural residential and agricultural development character in this section of the upper Squamish Valley. SBG is proposing a small scale recreational facility that will have minimal impact on adjacent property owners. The company is proposing a development that provides a quiet and rustic facility for its customers, and as a result, the cabin sites have been situated away from each other to provide relative privacy for each cabin area. The intent is to create a family orientated facility in which customers will rent the cabins on a weekly or longer term basis. It is not intended to operate as a daily accommodation facility, similar to campgrounds.
The company is aware that existing campground – type uses (including public recreation on Anderson Beach) in the Upper Squamish Valley have, in the past, created ongoing issues for adjacent property owners relative to noise and traffic impacts, leading to increased bylaw enforcement by the SLRD. To ensure these type of impacts (noise, traffic) to adjacent property owners in this part of the Upper Squamish Valley are minimized or reduced to the greatest extent possible, potential clients of SBG (renting the cabins) will be required to enter into an agreement/contract that will, among other things, confirm the number of people in each cabin/site, hours of operation (e.g. the facility will have gates to ensure no in and out traffic during the night), noise restrictions (e.g. establishing “quiet time” after a specific hour), and no camping other than on designated sites (e.g. no camping along the beach of the river, etc). Failure to adhere to the facility operating rules will result in the users being asked to leave. The company will be focusing on longer term rental contracts as part of the product they will be marketing…e.g. a quiet get away recreation facility and not a daily campsite/recreation operation.
The company is aware that the SLRD has existing bylaws in place that limits the number of people for use of a facility. It is not the intent of the applicant to make this facility available for large groups, as this will defeat the purpose of the product they are offering. In the event a group did express an interest to rent out the whole facility for a specific period of time, the company is aware that an applicable permit would be required from the SLRD before such an event could proceed. The company has no intention to market their facility to large groups.
The development will have minimal services other than portable toilets that will be serviced at regular intervals, plus a central garbage collection facility that will be created to avoid impacts from wildlife (e.g. bear proof containers). Garbage will be removed weekly and transferred to the closest garbage transfer station or landfill site.
The facility will be seasonal, and be open from May 1 to October 31 of year
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Sandy Beach Getaway Inc
Access to the property will be either along Olsen Road off of the Squamish Valley Forestry Road or via Magee Road and then west along Doghaven Land to the eastern boundary of the property (where Doghaven Lane intersects with Olsen Road). An existing internal road within Lot 1 (which will require improvements) accesses the property near the intersection of Olsen Road and Doghaven Lane. A proposed road that will run parallel with the Squamish River will be built and provide access to the individual cabin sites (as shown on Figure 2). The company is aware that for any road construction or improvements within Lot 1, it will need approval from the ALC for the placement of fill or removal of soil.
Each cabin will be approximately 10 – 15 sq m in size, and will be built on skids (not permanent). An example of the type of cabin to be built is shown on Figure 5.
The proposed cabin facility will encompass approximately 15% of the entire property (Lot 1). In terms of use of the balance of the lands, the property owner will, at some point, make application for a permanent residence with adjacent gardens or ancillary agriculture uses, similar to many of the other rural residential properties (5 ha parcels) in the Upper Squamish Valley. Given that the subject property is deemed to be “improvable to Class 1 Agriculture lands”, the company is prepared to make a portion of Lot 1 available, through a leasehold agreement, to existing agricultural producers or growers. The location of the future residential site and the portion of the property to be offered for lease to existing agricultural producers, etc is still to be determined.
The company is also examining the feasibility of making a portion of Lot 1 available for development of a community garden for those property owners that have limited opportunity for agricultural production. This use could occur in conjunction with the proposed recreational cabin facility. Location and size of a community garden would require further assessment.
2.3 Application Process - Agricultural Land Commission (ALC) and Squamish Lillooet Regional District (SLRD)
DL 988, similar to other properties in this part of the Upper Squamish Valley (see Figure 1), is within the Agriculture Land Reserve (ALR), and as such, any activities or development on ALR lands, particularly non- farm use, requires the consent and approval of the ALC. In order for the ALC to consider a non farm use on ALR lands, the property owner must prepare and submit an application to ALC. This application must first be considered by local government, and in this case, the Squamish Lillooet Regional District (SLRD). The following provides an overview of the requirements and issues of both the ALC and the SLRD
2.3.1 Agricultural Land Commission (ALC)
The mandate of the ALC is to ensure that existing agricultural lands within BC, that are within the ALR, are maintained as a permanent farm land reserve in the long term. However, the policy of the ALC is to consider other (non- farm) uses on ALR lands, so long as these uses do not negatively impact the long – term goal of preserving agricultural land. The ALC application process raises several key questions when considering a non-farm use of existing ALR lands. The response to these questions/issues are noted below
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Will the proposal benefit agriculture – the property is not under agricultural production and has never been used for agriculture production in the past. The proposed recreational cabin development will only encompass approximately 15 – 20 % of Lot 1. While the proposal in itself will not specifically benefit agriculture use or production, it will not negatively impact the use of these lands for future agriculture production, as the development will not remove the future agriculture potential of these lands (as the cabin development (and uses) is deemed to be non permanent). In addition, the company has proposed to enter into a lease agreement with existing agriculture producers for a portion of Lot 1 (excluding the recreational cabin facility)
Is the proposed use supportive of agriculture or in conflict with it – the type of development proposed over a small part of Lot 1 does not conflict with potential agricultural use over the balance of the lands, or negatively impact the agriculture potential and use of adjacent lands. While the proposed recreational cabin facility does remove that portion of Lot 1 from agricultural production, the proposed activity (recreational cabins) will not permanently remove the long term agricultural capability of the property.
Will the proposal permanently damage the physical capability of the land for agricultural use – No
How do existing and proposed parcel sizes relate to the type of agriculture in the area – the proposal does not contemplate the formal creation of any separate parcels (e.g. through subdivision) within the subject property. The expectation is to retain Lot 1in its current configuration, consistent with the larger rural residential and agriculture parcels that are found in this part of the Upper Squamish Valley
Are there physical restrictions that significantly interfere with farm use of the property - the proposal contemplates the improvement of existing roads within the property to access the portion of the property that borders the Squamish River. The proposed development will not interfere with the potential farm use on the balance of the property, or the farm use of adjacent properties.
What effect or impact would the proposal have on existing or potential agricultural use of surrounding lands - the expectation is that since there is a significant buffer area (forested area) between the proposed cabin facility, and adjacent lands, the impacts will be minimal or non- existent relative to agriculture use of surrounding lands. Figure 3, which provides an aerial image of the subject property and surrounding lands, visually illustrates the separation of the proposed cabin development, and adjacent lands (many of which are not currently in agricultural production).
There will be some (limited) impacts arising from the proposal, including increased use of existing access roads (off of the Squamish Valley Forestry Road), however the level of development (number of cabins, etc) is not expected to give rise to significantly higher use of these roads, as users of the cabins are expected to access the site and remain on site for a number of days, which is considerably different from a large campground that offers daily sites for rent. Given the type of clients that SBG is focusing its product on (e.g. families, couples, etc), issues and/or impacts arising from noise, trespass (on adjacent
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private lands), dust, etc, are expected to minimal to non – existent. The company is proposing that the cabins will have a maximum capacity of 4 individuals, which would be comfortable for 2 adults, and perhaps 2 children. Accordingly, the number of people using the facility at any one time will be relatively low. Notwithstanding the intent of the proposal to create a rustic and quiet recreational facility along the Squamish River, the company is sensitive the issue that this area of the Upper Squamish Valley is attractive to existing residents based on the quiet and relaxed nature of this area, and is committed to ensuring its proposed facility will not negatively impact those values for existing residents in the surrounding area. It should be noted that on the existing adjacent properties, there is a sawmill and a commercial (recreational) paintball facility, and it is the view of the company that its’ activities, from a noise (as well as traffic) perspective, will be less than what these other activities currently create.
The proposal does not include or contemplate any urban type services such as water and sewer. The development is intended to rustic, and non – permanent.
The development may require some minor upgrades to existing roads (off of the Squamish Valley Forestry Road), as well as upgrades to the existing internal access roads. There will be a need to construct an access road that parallels the river in order to provide access to the individual cabin sites (see Figure 2).
How do surrounding uses and parcel sizes affect use of the property for farm purposes – the adjacent land uses and parcel sizes reflect a range of agriculture and rural residential uses (see Figures 3 and 4). Therefore, no impacts are anticipated for future use of the existing property for farm purposes.
Does the proposal meet the regional and community planning objectives for the area –the upper Squamish Valley is subject to the Area D Official Community Plan (OCP) and the subject land, and surrounding lands, is designated as “Agriculture”. The subject lands are deemed to be “improvable to Class 1”, and as such, the applicant has proposed that a portion of the lands (excluding the recreational cabin facility) be offered under a lease agreement to existing agricultural producers as part of its commitment to enhance the agriculture designation of the lands in the Upper Squamish Valley.
A further description of the OCP policies is outlined below. The lands in the upper Squamish Valley are currently designated as “un-zoned”. Accordingly, the proposal does not contemplate a change to the OCP designation or zoning.
2.3.2 Squamish Lillooet Regional District (SLRD)
The upper Squamish Valley is part of Area D of the SLRD. In 2013, an OCP was prepared and approved by the SLRD Board. The OCP contains a number of policies and recommendations regarding land use which impacts and relates to Lot 1. A review and summary of those policies and recommendations are noted below
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The OCP has a policy of promoting tourism to bolster the local economy, and this proposal provides a tourism facility that offers a product for clients wanting to enjoy a quiet backcountry experience in the upper Squamish Valley
The subject property and adjacent lands (see Figure 1 – areas outlined in green) are designed in the OCP as “Agriculture”. The lands designated as “Agriculture” are also within the ALR. As outlined above in this proposal, the ALC designates what is considered acceptable uses for lands within the ALR, and although the SLRD, through its bylaws, may regulate these uses, the SLRD cannot prohibit them. As a result, any non – farm use proposal must first be vetted through the SLRD, who in turn must review and determine if it supports the proposal before forwarding onto the ALC for consideration. At this point, the subject land is within an area that is “unzoned”, therefore no specific bylaws are applicable to these lands, other than the policies as outlined in the OCP.
The policies for the Agriculture Designation state that lands within this designation shall be managed to retain their agricultural potential. The OCP also states that the permitted uses are defined by the ALC. At this point, the proposal for a non permanent cabin facility within a portion of Lot 1, DL 988, ensures the agricultural potential for that portion of Lot 1, and the balance of Lot 1, will be retained. As well, this proposal for non-farm use is a permitted use pursuant to the acceptable land uses as defined by the ALC for ALR lands. No OCP amendment is required for this proposal.
The OCP requires a set back from riparian and potential hazard areas. To that end, the proposal contemplates a set-back of approximately 100 m from the edge of the escarpment along the river (see Figure 10). The proposed setback exceeds the OCP requirement (for riparian areas) by a significant amount (the OCP calls for a minimum of 30 m setback). The setback for potential hazard areas (in this case flooding of the Squamish River) may require a set-back that is greater than 100 m however a final setback requirement will be determined through discussions with the SLRD.
The SLRD has stated that due to potential flooding of the Squamish River, flood proofing of any building (permanent or non permanent) maybe required. While the property owner acknowledges that the subject property, along with all of the adjacent lands in the Upper Squamish Valley are within the 1:200 year flood event for the Squamish River, it also understands the requirement to minimize impacts (on their proposed development) from potential flooding of the river, the subject area, in this location, is situated a fair distance above the high water of the river. It the view of the proponent that the proposed development area, and the surrounding lands (which are at the same elevation above the river), have not shown any recent or reoccurring events of flooding.
The proposed development may require a Building Permit (for the cabins, although the cabins are expected to be less than 100 sq ft) and/or a Development Permit. The company is aware of these requirements and will engage the SLRD relative to these permits, if they are required, once the proposal has been reviewed, and approved, by the SLRD and the ALC.
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Figure 5: Example of Type of Cabin to be constructed
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Figure 6: Example of Garbage Collection and Portable Toilets to be used
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Figure 7: Existing Access Road within Lot 1
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Figure 8: View of Proposed Cabin Sites
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Figure 9: View of waterfront along the Squamish River (looking northwest)
Figure 10: Example of the height of the bank (4 + m above the river)
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Appendix – Copy of State of Title
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PL 22 9 5 0
PL DL 1034 LM P3 519 6 DL PL Upper 18 0 7 3 10 3 3 DL 1034 D L 10 3 3 PL 43 5 2 PL 13 4 9 9
PL 13 3 2 1 Squamish D L 1 03 4 PL 14 6 7 4 PL 14 4 0 3 DL 10 34 DL PL 13 8 0 2 1513 Valley PL 47 4 7 DL DL PL RP 8 1 86 10 33 DL D L 15 1 3 10 3 3 PL RP 9 7 4 DL 1034 10 3 4
DL D L 9 9 0 98 9
PL 10 8 6 8
D L 98 8
PL EP 6 9 85 PL BC P 4 5 93 0 PL BC P 1 2 63 D L 98 8 PL 38 2 5 D L 9 91 D L 99 0 & 4 0 53 D L 19 5 4 DL 22 4 8
DL 2248
PL BCP38 220 D L 99 2 DL D L 25 2 0 D L 99 3 D L 98 2 99 3 &15 1 2 DL PL BC S 3 09 9 2 2 4 8 PL 21 7 0 4
D L 99 4 D L 98 1
D L 15 1 2
D L 98 0
D L 97 9
D L 97 8
D L 97 7 SLRD - Area D D L 97 6
D L 97 5
D L 97 4
D L 97 3
Inset Map D L 97 2
Olsen Rd
DeBoer Lane
D L 97 1
PL 47 5 8
D L 97 1
PL RP 1 0 18
D L 34 1 5 S D L 72 0 3 PL LM P 44 4 7 7 D L 3 9 2 8
PL D L 15 11 15245
q Doghaven Lane
u a m District of i D L 97 0 Squamish s D L 15 1 0
h Magee Lane
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DISCLAIMER Subject Property Map This information is supplied on an "as is, where is" basis and Legend should only be used for reference 1:60,000 purposes. The SLRD makes no Parcel Fabric Administrative Boundaries representation as to the completeness, 0 0.5 1 2 km ALR Municipalities and accuracy of the information Floodplain Electoral Areas provided in this map. IR Page 153 of 201 Request for Decision - Non-Farm Use Applicati...
6:4W-4:4M S ? ([6:2W]-4:2M) q u a 7:4M-3:2W m Agricultural Capability Ranking: i s (7:2M-3:[1]) h 70 percent class 2 with excess water V a being the limiting factor - l le y 30 percent Class 4 with low F S R moisture holding capacity being the limiting factor.
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5W (5W) 7:2W-3:4M (7:[1]-3:2M) ? 7:2W-3:4M (7:[1]-3:2M)
DISCLAIMER Subject Property Map This information is supplied on Legend an "as is, where is" basis and 1:14,404 should only be used for reference Parcels purposes. The SLRD makes no IR 0 250 500 m representation as to the completeness, Agricultural Capability and accuracy of the information provided in this map. Plot Date: 07/21/2014 Page 154 of 201
Request for Decision - Software Upgrades for ... REQUEST FOR DECISION
Software Upgrades for Furry Creek Wastewater Treatment Plant and Britannia Beach Wastewater and Water Treatment Plants.
Meeting Dates: October 14/27, 2014
Recommendations: 1) THAT the Board approve the expenditure of up to an additional $15,000 from the Furry Creek Sewer (CC2801) Capital Works and Equipment Reserve Fund, for the upgrade of the software that runs the Furry Creek wastewater treatment plant SCADA System from the outdated RSView32 to the new FTView software; 2) THAT the Board approve the expenditure of up to an additional $15,000 from the Britannia Beach Sewer (CC2802) Capital Works and Equipment Reserve Fund, for the upgrade of the software that runs the Britannia Beach wastewater treatment plant SCADA System from the outdated RSView32 to the new FTView software ; 3) THAT the Board approve the expenditure of up to an additional $15,000 from the Britannia Beach Water (CC2705) Capital Works and Equipment Reserve Fund, for the upgrade of the software that runs the Britannia Beach water treatment plant SCADA System from the outdated RSView32 to the new FTView software ; 4) THAT the 2014 Financial Plan be amended to reflect these changes; and 5) THAT the CAO be authorized to sign any documentation/contracts regarding the approved software upgrades for the Furry Creek wastewater treatment plant and the Britannia Beach wastewater and water treatment plants.
In 2014, Microsoft stopped releasing updates to their Windows XP operating system (OS). The result of this was that Microsoft would no longer offer support of this OS by way of security updates and “patches” or upgrades to allow new software and applications to function with Windows XP. To resolve this issue for the Furry Creek Wastewater Treatment Plant and the Britannia Beach Wastewater and Water Treatment Plants, staff requested $5,000 per plant in the respective 2014 operating budgets to purchase new software (the Furry Creek Water system is not computerized, so it is not under consideration for any upgrades). The Board accommodated this request, and staff began investigating the computing requirement to accommodate the SCADA (Supervisory Control and Data Acquisition) software and other demands on the system such as remote alarm monitoring and the ability of remote computers to ‘talk’ to the SCADA system through the new computer hardware.
The treatment plants currently use a software called RSView32 which enables the SCADA systems, the system that automates the functions of the plant machinery and processes, to be monitored and controlled through a PC. Without this software, the plants would be required to operate manually and all alarms and warnings would have to be checked onsite rather than remotely monitored. The SCADA systems also collect large amounts of data, which RSView32 logs and compiles into a reportable form required by various Provincial and Federal Authorities such as Vancouver Coastal Health, the Ministry of Environment and Environment Canada.
In 2012, a corrupted chip in the SCADA system resulted in a communication failure that required the Plant to be operated manually for two months until the part could be replaced. During this time period, the monthly operating costs rose from an average of $4,000 per month to $12,500 per month. While in this instance the faulty component was part of the SCADA system, a virus that shuts down the RSView software could lead to similar operational expenditures.
During the investigation into the software compatibility, it was noted that the RSView32 software that is currently installed on the computers is not compatible with the Windows 7 or 8 versions and is also no longer being supported with updates from its manufacturer. As such, the systems could remain as they were – old software on
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Request for Decision - Software Upgrades for ... REQUEST FOR DECISION
Software Upgrades for Furry Creek Wastewater Treatment Plant and Britannia Beach Wastewater and Water Treatment Plants. outdated computers that would be vulnerable to security risks and viruses – or both the computer and the RSView32 software could be upgraded – in this case the RDView32 will be replaced with FTView. The preferable solution is to upgrade both components with the new software but the cost is quite high – especially considering each plant will require its own licence.
The cost to upgrade each computer and software is about $19,500; however, since $5,000 is already in the budgets for each system, staff is requesting up to an additional $15,000 per system. Currently, the Furry Creek Sewer has an estimated Capital Works and Equipment Reserve of $100,000, leaving $85.000 in the fund, Britannia Beach Sewer has an estimated Capital Works and Equipment Reserve of $44,600, leaving $29,600 in the fund, and Britannia Beach Water has an estimated Capital Works and Equipment Reserve of $81,700, leaving $66,700 in the fund.
The SLRD first requested a quote for the new software and operating systems from Rockwell, the supplier of the original RSView software. As the price seemed excessive, staff requested quotes from other suppliers. Only one other supplier responded, stating that Rockwell was offering a competitive price and they could not offer better. Rockwell has been a reliable software supplier – responding to issues with communication between the SCADA system and the OS in the past. As well, they are local to Vancouver, which allows for a quick response time should they need to be onsite to resolve any issues.
The proposal from Rockwell includes the following: Supply and configuration of all computer hardware and software prior to delivery to the site, including the operating system configuration, software installation, and network interface card (NIC) configuration. Complete migration from the existing RSView 32 HMI (human machine interface) system to FTView, including the migration of all communication connections, HMI displays, trends, events, and alarms. 3 – 8hr days onsite (one day per plant) for commissioning of the new FTView system, including the set up to run the old and new system in parallel for 30 days to ensure the migration was successful and staff are competent with using the new interface. 12 months of software support.
The time frame for all three systems to be upgraded is 7 weeks after being given approval to proceed. This time period also includes a transitional period where the old system and the new system are set up in tandem to ensure the new system is working 100% properly prior to decommissioning the old system.
Option 1: Purchase new RSView32 software for the Furry Creek and Britannia Beach treatment plants at an estimated cost of $15,000 per each of the 3 plants.
Option 2: Do not purchase new RSView32 software or computer systems for the 3 Furry Creek and Britannia Beach treatment plants.
Recommended Option: Option 1, as not upgrading the computers and software at the treatment plants leaves the systems vulnerable to viruses and security issues. A virus that destroys the communication link between the SCADA system and the PC or malware that slows down the functionality of the system could result in alarms and failed processes that may cause serious health (failure of drinking water treatment) or environmental effects (effluent pump failures) or corrupt the machinery should it be something as simple as an unresolved pump failure alarm.
Submitted by: Janis Netzel, Director of UES Reviewed by: Lynda Flynn, CAO Approved by: Lynda Flynn, CAO
Page 156 of 201 Request for Decision - Funding for Bralorne S... Request for Decision
Funding for Bralorne Sewer Outfall Repair
Date of Meetings: October 14/27, 2014
Recommendations 1) THAT up to $55,000 be allocated from the Bralorne Sewer LSA Reserve (CC 2800) fund to realign 400 meters of the sewer outfall from the Townsite 1 septic tank; and
2) THAT the 2014 Financial Plan be amended to reflect this change.
Key Issue(S)/Concepts Defined:
The SLRD received a complaint from the Bralorne Mine on September 11, 2014 concerning possible sewer effluent leaking out of the bank below the mechanical shop that is located beside the outfall for the Townsite 1 septic tank. This line runs above ground from the septic tank and down the hill towards the mechanic shop, where it then goes underground. The mine site in this location is a series of embankments, with the flat areas crossed by roads and a mine-cart rail line and the sloped areas being dump piles for dirt, rock and old, rusted, broken mining equipment. Once the line passed under the tracks outside the shop, the alignment was unknown. Old drawings provide conflicting and/or incomplete information.
At the time the leak was noticed, the Contractor replacing the wood stave watermain in Townsite 2 was available to look at the issue on behalf of the SLRD. He reported back that the effluent was definitely sewage and that his crew was available to repair the pipe. Excavation to repair the leak began on September 17, 2014 and it was quickly realized that the area of concern was right under the rail-car tracks, resulting in a requirement to shut down that part of the mining process for a few days, as the tracks had to be disassembled.
Once the hole was exposed, the reality of the state of repair of the pipe became apparent. The old metal pipe was heavily corroded, with multiple holes. The Contractor chased the pipe to the edge of the bank, hoping to find a section of pipe that could withstand being cut and tied into. The pipe was full of gravel and other debris, and all attempts to flush the line resulted in more holes. Furthermore, once the pipe disappeared over the bank, it became apparent that it was buried under tens of meters of material that had been dumped over the bank, if it was even intact any longer. At this point, the onsite SLRD staff member determined that the pipe could not be repaired.
Calls to MOE resulted in pulling up the 1973 operating permit that describes the manner in which the SLRD is allowed to dispose of effluent from the Septic Tank. The concern was that any difference between the method described in the permit and the remediation works would constitute violating the permit. As MOE had already put the Bralorne System on its radar to be upgraded per the new Canadian Wastewater Effluent Regulations (WSER), any infraction could have triggered this requirement early, when the SLRD was unprepared. However, the existing permit allowed for a new alignment for the outfall pipe.
The new alignment had to take a much longer route than the original alignment because of the geography, infrastructure and debris along the original path. At 400 meters, the new pipe is out of the way of all roads, settlement ponds and rail-tracks. It is hoped that the new alignment will also accommodate any new infrastructure required under the WSER protocols, though that is a discussion that will have to take place between the SLRD and the Bralorne Mine.
The estimated total cost to install this line (actual cost will be available at the EAD Meeting), including Page 157 of 201 Request for Decision - Funding for Bralorne S... Request for Decision
Funding for Bralorne Sewer Outfall Repair
the attempts for repair, the line flushing truck from Kamloops and the associated expenses of disassembling the tracks, is $55,000. Staff is requesting that the expenditure be covered through the Capital Reserve Fund. Currently the estimated funds in the Capital Reserve Fund is $67,700, leaving $12,700 in the capital reserve. The Electoral Area A Director was apprised of this situation and kept informed of the issues surrounding the repair. The Director agreed to spending funds to complete this emergency repair using Capital Reserve Funds to pay for the repair as the cost is beyond the scope of the operational budget to absorb.
Moving beyond this repair, staff is again looking at grant funding to upgrade the entire Bralorne system, as well as looking at just installing a treatment plant for both Townsites. Regardless, MOE has indicated that upgrades will be required following the issuance of a new operating permit in 2015.
The community has been provided an update on this repair and the implications of the proposed new operating permit through a mailout on October 9, 2014.
Submitted by: Janis Netzel, Director UES Reviewed by: Lynda Flynn, CAO Approved by: Lynda Flynn, CAO
Page 158 of 201 Request for Decision - Funding for Bralorne S...
Box 219, 1350 Aster Street, Pemberton, BC V0N 2L0 Ph. 604-894-6371, 800-298-7753 F: 604-894-6526 [email protected] www.slrd.bc.ca
October 8, 2014
Dear Bralorne Sewer Service Participant:
RE: Bralorne Sewer System – Status Update
On September 11, 2014, the SLRD learned that the outfall pipe from the septic tank that services Townsite #1 in Bralorne had ruptured. Following an onsite inspection, SLRD staff determined that the pipe was beyond repair at the location of the break, and access to what remained of the pipe was restricted by mine activities. The Ministry of Environment was contacted and permission was granted to install a new outfall pipe in a different alignment that minimizes impacts from mining activities. The new line was in service on October 1 and the install complete on October 3, 2014.
The SLRD has known for some time that the Bralorne sewer system requires upgrading. Parts of the system are over 90 years old; the collection pipes run through private yards and abut against a number of foundations. As well, the septic tanks flow directly into Cadwallader Creek, meaning there is minimal treatment of the effluent. SLRD staff has been working to secure grant funding to upgrade the sewer infrastructure; unfortunately our efforts thus far have been unsuccessful.
The Ministry of Environment (MOE), spurred on by this latest failure in the sewer system, has advised the SLRD that it plans to update the SLRD’s operating permit in order to bring the system into compliance with the current Wastewater System Effluent Regulations which came into effect in 2012. The new regulations require all sewer systems to provide, at minimum, secondary treatment. This means that it will be necessary to install a process to substantially degrade the organic content of the sewage prior to dispersion in the creek. MOE has inferred that a new operating permit will be forthcoming in 2015, but will have a grace period to allow time to upgrade the system.
The SLRD will continue to seek grant funding to cover as much of the cost as possible. However, should grant funding not be made available in time, the SLRD may be required to borrow funds to complete the upgrades. There are two options for consideration:
1) Upgrade the entire sewer system which would include all new collection piping aligned in the roadway, connection between Townsites 1 and 2, new service lines and connections to houses, procurement of land and a treatment plant. The estimated cost for this option is approximately $2 Million, which corresponds to approximately $1,030 per lot per year for 30 years, assuming no grant funding is available.
2) Install a treatment plant only which would include procurement of land, the treatment plant and the connection of Townsites 1 and 2. The estimated cost for this option is
Members: District of Squamish, Resort Municipality of Whistler, Village of Pemberton, District of Lillooet, Electoral Areas A, B, C, and D, located within School Districts No. 48 and No. 74Page 159 of 201 Request for Decision - Funding for Bralorne S...
– 2 –
approximately $300,000 to $500,000, depending on the level of treatment required by the new permit. This corresponds to $154 - $260 per lot per year for 30 years, assuming no grant funding is available.
It is important to note that the above costs would be in addition to the taxation required to operate the system. Following the construction of a treatment plant, a corresponding increase in taxation for additional operating budget is expected, as a treatment plant is more expensive to operate than a septic system. The amount of this increase is not yet known.
The SLRD recognizes that this infrastructure upgrade could have significant financial impacts for participants in the Bralorne sewer service, particularly if we are not successful in our efforts to secure grant funding. The SLRD will conduct community consultation throughout the process in order to provide information, answer questions and gather feedback regarding the options. More details regarding community engagement opportunities will be announced as the process unfolds.
Thank you for your patience and understanding as we work to resolve this issue. Please feel free to contact me with any questions you may have.
Regards,
Janis Netzel Director of Utilities & Environmental Services Squamish-Lillooet Regional District Telephone: (604) 894-6371 ext. 240 Email: [email protected]
Page 160 of 201 Request for Decision - Devine Transfer Statio... REQUEST FOR DECISION
Devine Transfer Station Fees and Charges Regulation Bylaw No. 1302-2013
Meeting Dates: October 14/27, 2014
Recommendation THAT Bylaw No. 1302-2013 cited as “Devine Facilities Fees and Charges Regulation Bylaw No. 1302-2013”, be adopted.
Bylaw No. 1302-2013 was first presented to the EAD Committee on October 15, 2013 with the intent for the Bylaw to go to the Board for first and second reading at the October 28, 2013 Regular Meeting. The EAD Committee requested that staff amend the ‘Unacceptable Waste’ section of the fee schedule to better reflect the wording in the definitions and bring the Bylaw back to the next Pemberton Valley Utilities & Services Committee (PVUS) meeting, in November, as the Pemberton Transfer Station fees and charges bylaw which has the same information was going to be discussed there.
6.1.2. Request for Decision - Devine Facilities Fees and Charges Regulation Bylaw No. 1302-2013
THAT the “Devine Facilities Fees and Charges Regulation Bylaw No. 1302-2013”, be referred to the next Pemberton Valley Utilities & Services Committee meeting.
Staff made the requested changes as well as added more clarity around organics (Section 4.7) and included a definition of White Goods. The EAD also requested that staff hold community meetings to inform the patrons of the Devine Transfer Station that this bylaw was being considered. Staff held two community meetings, November 19 at the Blackwater Creek School and November 21 at the Pemberton Community Center. Per the attached report to PVUS meeting held November 18, 2013, any concerns over the bylaw would be addressed prior to the Regular Board Meeting scheduled for November 25, 2013.
Staff brought the bylaw back to the Board on November 25, 2013 where it received first, second and third reading.
6.2.2. Request for Decision - Devine Facilities Fees and Charges Regulation Bylaw No. 1302-2013
THAT Bylaw No. 1302-2013 cited as “Devine Facilities Fees and Charges Regulation Bylaw No. 1302-2013”, as amended for penalty clauses and to include an effective date of March 1, 2014, be introduced and read a first, second, and third time.
The bylaw was not adopted at that time due to a request for more options and consultation. Following an information mailout and survey requesting property owners to choose the option they most preferred to generate more revenue for operations at the Devine transfer station, as well as the purchase of a small compacting unit that replaces 4 regular bins, the majority decision of the community who responded, was for tipping fees to be implemented at the Devine transfer station (i.e. as per this bylaw). At the October 1, 2014 Regular Board Meeting, direction was given to Staff to inform the community of the results of the survey and the intention of the SLRD to implement tipping fees at the Devine Transfer Station.
6.1.7. Request for Direction - Devine Transfer Station – Survey Results
THAT community consultation be undertaken to share the survey results and advise of the proposed direction to implement tipping fees to make up the
Page 161 of 201 Request for Decision - Devine Transfer Statio... REQUEST FOR DECISION
Devine Transfer Station Fees and Charges Regulation Bylaw No. 1302-2013
financial shortfall currently affecting the Devine Transfer Station service.
The community has been informed of the results from the survey through a mail-out to every registered property owner (copy of letter attached), as well as through posting the letter on the webpage and supplying copies to the transfer station attendant for distribution.
The implementation date for the new bylaw, which employs the same fee schedule on items accepted at the Devine transfer station as the bylaw for the Pemberton Transfer Station, is January 1, 2015. In the time leading up to this date, staff will create pamphlets and new signs to have at the transfer station as well as get the new pricing on the SLRD and Carney’s web sites.
The Devine Facilities Fees and Charges Regulation Bylaw No. 1302-2013, as amended November 25, 2013, is attached to this report.
Please note that this bylaw delegates power to the CAO in situations involving administrative decisions, therefore, approval of the bylaw requires an affirmative vote of at least 2/3 of the Board.
Submitted by: Janis Netzel, Director of UES Reviewed by: Lynda Flynn, CAO Approved by: Lynda Flynn, CAO
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SQUAMISH-LILLOOET REGIONAL DISTRICT BYLAW NO. 1302-2013
A bylaw to provide for the regulation of the Devine Transfer Station Depot and the imposition of fees, charges and interest
WHEREAS the Squamish-Lillooet Regional District has, pursuant to Anderson Lake Refuse Disposal Local Service Establishment Bylaw No. 499, 1993, as amended; and pursuant to D’Arcy Devine Refuse Disposal Local Service Conversion and Establishment Bylaw No. 484, 1992, as amended; and pursuant to Birkenhead Lake Refuse Disposal Local Service Establishment Bylaw No. 566, 1994, as amended, established the service of refuse disposal for Devine, D’Arcy Anderson Lake and Birkenhead Lake;
AND WHEREAS the Squamish-Lillooet Regional District is empowered to establish a scale of fees, charges and interest payable for depositing Solid Waste at the Devine Transfer Station, and at other locations that might be established in the Electoral Area;
AND WHEREAS the Squamish-Lillooet Regional District operates the Devine Transfer Station for disposal of Solid Waste and maintains a system to collect, remove and dispose of Solid Waste and compels persons to make use of such system;
AND WHEREAS Squamish-Lillooet Regional District Refuse Disposal Site Tipping Fees Bylaw No. 525, 1993, as amended, established a regime for the imposition of tipping fees upon all users of refuse disposal sites, including the Devine Transfer Station;
AND WHEREAS the Regional District wishes to better regulate the Devine Transfer Station and establish a new scale of fees, charges, and interest payable by persons using the Devine Transfer Station and compelling payment of the sums fixed for that purpose.
NOW THEREFORE, the Board of the Squamish-Lillooet Regional District in open meeting assembled enacts as follows:
1. AMENDMENT AND APPLICATION
1.1 D’Arcy Devine Refuse Disposal Site Tipping Fee Bylaw No. 491, 1993, is hereby repealed.
2. DEFINITIONS
2.1 In this Bylaw, unless the context otherwise requires:
Administrator means the Chief Administrative Officer of the Squamish-Lillooet Regional District, or his or her designate. Agricultural Waste means waste that originates from an agricultural operation as defined pursuant to the Environmental Management Act and includes manure, used mushroom medium and agricultural vegetation waste.
Carcasses and animal wastes other than manure are considered Controlled Wastes and are not included in this definition.
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Asbestos Waste means waste containing friable asbestos fibres or asbestos dust greater than 1% either at the time of manufacture, or as determined using a method specified in Section 40(1) of the provincial Hazardous Waste Regulation (B.C. Reg. 63/88), including Asbestos Cement Asbestos Cement means shingles, tiles, siding, board or pipe containing asbestos material tightly bound within a solid matrix not easily crumbled by hand, but which is easily crumbled and friable by equipment during disposal. Attendant means the person or corporate entity, and its employees, selected by the Regional District from time to time to manage the Facilities. Biomedical Waste means waste as defined by the provincial Hazardous Waste Regulation (B.C. Reg. 63/88), and further includes materials used in the provision of medicine or medical care, including, but not limited to: materials such as sheets, dressings, cleaning or sanitizing sponges or pads, tubing used for fluids, syringes with or without sharps, and fluids, generated from operating rooms or bedside medical care.
Biomedical waste does not include materials generated by the provision of comfort, housing, food services or office administration. Clean Fill means soil or aggregate material including crushed concrete less than 150 mm in diameter (6 inches) and does not include Contaminated Soil. Contaminated Soil means soil, sediment or fill material containing substances in quantities greater than or equal to those described in Column IV, Schedule 7 of the Provincial Contaminated Sites Regulation (B.C. Reg. 375/96). Composting Facility means a facility that composts organic waste. Controlled Waste means Solid Waste requiring Special Handling at the disposal site and includes but is not limited to: a) Asbestos wastes, dry slurry or cement b) Animal wastes and carcasses c) CFC appliances d) Contaminated soil g) Organic Waste h) Products covered on the Recycling Regulation (B.C Reg 449/2004)
See: Special Handling Clean Construction means waste produced from the construction, renovation, and Waste demolition of buildings, and other structures, but does not include waste containing or contaminated with gypsum board, treated or preserved wood, asbestos, creosote, PCB treatments, any special waste or Wood Waste (Clean).
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Corrugated Cardboard means recyclable paper from residential, industrial, commercial or institutional sources which includes, but is not limited to containers or materials used in containers consisting of 3 or more layers of kraft paper material and having smooth exterior liners and a corrugated or rippled core, but excluding containers which are impregnated with blood, grease, oil, chemicals, food residue, wax, or have polyethylene, polystyrene, foil or other non-paper liners, or are contaminated with a material which will render the corrugated cardboard not marketable. Devine Transfer Station Means the designated Solid Waste collection depot located at 9579 Pemberton Portage Road, Pemberton, BC Disposal Area means those parts of the Facilities currently involved in the deposit of Solid Waste. Drop Off Area means those areas of the Facilities where bins are provided for deposit of Solid Waste. Drums means plastic or metal barrels larger than 50 litres capacity made for holding liquids. Environmental means the Environmental Management Act (British Columbia), as Management Act amended or replaced and any successor legislation and any regulations thereunder. Facilities Means the Devine Transfer Station and any other Facility that may be constructed at any time by the Regional District in the service areas serviced by the Devine Transfer Station. Garden and Yard means uncontaminated vegetation removed from gardens and lawns, Waste shrubs and trees and includes grass, lawn and hedge clippings, flowers, weeds, leaves, vegetable stalks, but does not include shrub and tree branches over 20 cm long or 1 cm in stalk diameter, shrubs, trees or stumps. Gypsum Board includes, but is not necessarily limited to new construction off-cuts or scraps and old wallboard that has been painted, covered in wallpaper, vinyl, ceramic tile, and lath and plaster and is removed during renovation and demolition, but excludes wallboard covered with asbestos. Hazardous Waste means waste as defined in the Hazardous Waste Regulation (British Columbia) as hazardous waste and includes any gaseous, liquid or solid waste that, because of its inherent nature and quantity, may require special handling and storage techniques to avoid creating health hazards, nuisances or environmental pollution. Hazardous Waste includes, but is not limited to toxins, poisons, corrosives, irritants, strong sensitizers, flammables, ignitable materials, infectious wastes, and condemned foods. Industrial-Commercial- means any premises used for purposes other than for single family Institutional (“ICI”) residences, duplexes, apartment suites or mobile housing units. Premises ICI Waste means any waste originating from an Industrial-Commercial- Institutional Premises including, but not limited to waste, forestry, pulp and paper, mining, fisheries, restaurants, grocers, schools, and churches.
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Ignitable means having the properties of: a) flammable gas; b) flammable liquid; c) flammable solids; d) substances liable to spontaneous combustion; or e) substances that on contact with water, emit flammable gases. Land Clearing Waste means branches from tree, shrub and hedge pruning longer than 20 cm or larger than 1 cm in stalk diameter, tree tops, limbs and whole trees generated from the clearing of land and the small scale harvesting of merchantable timber, and stumps but does not include Garden Waste. Load means any volume of waste brought into the Facilities and includes wastes transported by vehicle, by foot, by bicycle, or by other mode of transportation. Medical Facility Waste means Solid Waste originating from a hospital or health care facility that does not contain Biomedical Waste and does not require Special Handling. Metal means recyclable ferrous and non-ferrous metallic materials which include, but are not limited to sheet metal, siding, roofing, rebar, flashings, pipes, window frames, doors, furnaces, duct work, wire, cable, bathtubs, fencing, bicycle frames, automotive parts, machinery, appliances, garbage cans, metal furniture, tire rims and metal cans.
Metal does not include metal that is incorporated into a product or packaging, such as a couch, that does not comprise more than 50% of the product weight and that cannot be readily separated from the non-metallic components Mixed Residual Solid Means Household Garbage that contains more than 10% recyclable Waste materials by weight. Mixed Construction means waste produced from the construction, renovation, and Waste demolition of buildings, and other structures, including waste containing or contaminated with gypsum board and/or treated or preserved wood, but does NOT include asbestos, creosote, PCB treatments, any special waste . Organic Waste means: a) food wastes, including fruits and vegetables, b) Agricultural Waste, c) Garden and Yard Waste, d) Wood Waste (Clean) e) paper products, including, but not limited to: paper towels, paper napkins, paper cups and paper plates, and plant or organic matter.
Organic Waste does not include: organic material in consumer packaging intended for sale; post-consumer organic waste; meat; fish; shellfish; poultry; bones; biosolids; septage; sludge; Plastic Material or Metal materials.
Organic Waste may originate from, but is not limited to: material from residential generators, establishments serving food; grocers selling food; and nursery or farming operations.
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Pemberton Transfer Means the designated Solid Waste collection depot located at 1947 Station Carpenter Road, Pemberton, BC. Pickup Truck Means a standard light truck cargo box filled with Solid Waste equal to 2 m3; but does not include trucks with aftermarket extensions to the sides of the truck box. Plastic Material means clean items made from any of a variety of organic synthetic or processed materials that are mostly thermoplastic or thermosetting polymers of high molecular weight and made into objects, films or filaments either marked with a Society of Plastic Industries (SPI) code #1, #2, #3, #4, #5, #6, #7, or unmarked. Plastic Material includes clean film plastics, plastic wrap, and plastic sheets, but does not include styrofoam, polystyrene items, or items that contain or have contained Hazardous Waste. Radioactive Waste means a nuclear substance as defined in the Nuclear Safety and Control Act (Canada) in sufficient quantity or concentration to require a license for possession or use under that Act and regulations made under that Act. Reactive Waste means waste which: a) is explosive, oxidizing, or so unstable that it readily undergoes violent change in the presence of air or water; b) generates toxic gases, vapours or fumes by itself or when mixed with water; or c) polymerizes in whole or in part by chemical action and causes damage by generating heat or increasing in volume;
as defined in the Special Waste Regulation of the Waste Management Act (British Columbia). Recyclable Paper means recyclable fibers, including: newspapers and inserts, magazines, telephone directories, catalogues, all office papers, envelopes, boxboard, paper bags and junk mail.
Recyclable Paper does not include: paper contaminated with food or grease, paper napkins, paper towels, tissue paper, composite paper products (e.g. paper adhered to plastic and/or metal such as tetrapaks), gable-top containers (e.g. milk cartons), waxed cardboard, wax paper, photographs and carbon paper. Regional District means the Squamish-Lillooet Regional District. Residual Management means disposal in accordance with the Environmental Management Act of what remains in the solid waste stream following reduction, reuse, recycling and recovery activities but does not include Unacceptable Waste. Residual Solid Waste means what remains in the solid waste stream following reduction, reuse, recycling and recovery activities but does not include Unacceptable Waste. Re-Use-it Center means the building where users can drop off approved items without incurring tipping fee charges, and whereby users can remove items free of charge. Items for deposit or removal must be approved by the Attendant.
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Roll-off Bin means an interchangeable container that can be separated from a hauling truck through the use of a mechanism integrated into the frame of the hauling truck. Solid Waste means municipal solid waste as defined in the Environmental Management Act, and includes refuse that originates from residential, commercial, institutional, demolition, land clearing and/or construction sources. Solid Waste means the SLRD Solid Waste Management Plan document that has Management Plan been approved by the Ministry of the Environment and accepted by the Regional District Board of Directors. Special Handling means a method or methods of handling of Controlled Waste including extra excavation, trenching, grinding, chipping, lining, extra cover or using extraordinary means to cover other than that required with other Solid Waste, and includes all program requirements for materials accepted at the Disposal Area covered under the Recycling Regulation (B.C. Reg. 449/2004) and all amending regulations under the Environmental Management Act. Stewardship Materials means any waste or recyclable materials included in an approved stewardship plan as defined in the Recycling Regulation of the Environmental Management Act (British Columbia). Tires means all rubber tires. Unacceptable Waste means a waste not accepted at the Facility and includes: a) Asbestos Wastes, dry slurry or cement b) animal wastes and carcasses c) Contaminated Soil d) automobile hulks and engines; e) Hazardous Waste; f) rubber tires, with or without rims g) Biomedical Waste; h) oils, paints, glues and solvents except for residential products covered under the current Product Care Stewardship Programs; i) Radioactive Waste; j) Wastes containing toxic residue k) Reactive Waste l) air conditioners, fridges, stoves, fridges, freezers, other White Goods, large furniture items m) Gypsum Board n) bulk metal o) Construction Waste p) Asphalt: includes road asphalt, hydrocarbon impacted soils q) E-waste White Goods means large household appliances. Wood Waste (Clean) means wood waste from construction and/or demolition that has been separated from other construction/demolition waste and which has not been painted or treated with wood preservatives, and which is not attached to or containing tile, Gypsum, glue, carpet, dirt, soil or other non-wood materials.
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3. REGULATIONS
3.1 No person shall dispose of or in any way deposit Solid Waste at the Facilities, except in accordance with this Bylaw.
3.2 No person shall dispose of or deposit Unacceptable Waste at the Facilities.
3.3 The Board of the Regional District delegates to the Administrator the power to, on behalf of the Regional District, grant the approvals required in sections 3.11 and 3.14 of this Bylaw upon provision of requisite documentation by a person requesting such approval.
3.4 Loads of Solid Waste delivered in Roll-off Bins shall not be accepted at the Facilities.
3.5 No person shall salvage or remove material deposited at the Facilities except from the Re-Use-It Center.
3.6 No person shall loiter at the Facilities.
3.7 No person shall leave their vehicle unattended at the Facilities.
3.8 Any person entering the Facilities shall proceed directly to the Attendant for load approval and payment, deposit the Solid Waste and then leave the Facilities without delay after unloading.
3.9 Persons entering the Facilities do so at their own risk. The Regional District accepts no liability whatsoever for damage and/or injury to persons or property at the Facilities.
3.10 Children under 13 years of age, and pets shall not be permitted at the Facilities except inside a vehicle.
3.11 No person may dispose of or deposit at the Facilities any refuse originating outside the boundaries of Area C or the Village of Pemberton, without prior approval from the Administrator based upon the type and quantity of the applicable refuse.
3.12 No person shall dispose of or deposit Solid Waste other than at the Facilities or at a facility recognised in the Squamish-Lillooet Regional District Solid Waste Management Plan.
3.13 Without prior approval from the Attendant, no vehicles will be granted access to the Facilities outside of the regular operating hours as posted at the Facilities.
3.14 For community cleanup projects or cleanup initiatives from illegal dump sites to be considered for waiving of tipping fees, a completed Schedule ”B” must be submitted to and approved by the Administrator before disposing of the collected waste. The Administrator shall consider the following factors in determining whether the tipping fees may be waived:
a) the size of the cleanup project; b) whether the cleanup project is being conducted by an established community group; c) whether the project has received the endorsement of one or more elected officials; d) whether any public funds are already being expended in the course of the cleanup;
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e) whether any illegal dumping enforcement action is pending or whether such action presents a viable alternative; and f) the estimated amount of tipping fees to be waived.
and may stipulate operational conditions for the approval, including the right to place limits on the amount of wastes to be deposited at the Facilities.
4. RATES
4.1 Every person depositing Solid Waste at the Facilities shall pay to the Regional District the applicable fees and charges set out in Schedule “A” hereto by way of payment to the Attendant.
4.2 All Loads must be inspected by the Attendant; where a scale is present, the loads must also be weighed by the Attendant. Items for the Re-Use-It Center must be approved by the Attendant prior to being placed in the Re-Use-It Center.
4.3 Where scales exist, subject to section 4.11, the applicable rates shall be based on a cost per tonne basis as outlined in Schedule A. Where scales are not available, the applicable rates shall be based on a volume basis as outlined in Schedule A.
4.4 Rates apply to applicable Solid Wastes as outlined in Schedule A.
4.5 If a person attends the Facilities with a Load that contains multiple waste streams such as source-separated recyclables, compostable Organic Waste, Construction Waste, Wood Waste (Clean), Gypsum and/or other Solid Waste and the person chooses not to separate the load, namely the source-separated recyclables, compostable Organic Waste, Construction Waste, Wood Waste (Clean), Gypsum and/or other Solid Waste, at the designated Disposal Areas, then the person must pay to the Regional District a Tipping Fee for the entire Load that is based on the highest fee payable for any part of the Load, in the amounts set out in Schedule “A” of this Bylaw.
4.6 Every person who disposes of a Load at the Facilities that contains dirty or wet Recyclable Paper or dirty Plastic Waste that exceeds 10% of the total volume of the Load must pay the Regional District a Tipping Fee for the entire Load that is based on the fee payable for Mixed Residual Solid Waste, in the amount set out in Schedule “A” of this Bylaw.
4.7 Food waste must be separated from all plastic/printed paper/metal containers and wrappings, but may be contained in an approved compostable bag. Contaminated food waste will be charged as per Section 4.6.
4.8 The fees and charges specified in Schedule “A” will be doubled if the Solid Waste is not disposed of as directed by the Attendant or as specified on signage at the Facilities.
4.9 Unless otherwise specified, fees and charges will not be levied for items collected under current and future Extended Producer Responsibility Programs or Stewardship Programs as defined by Provincial legislation.
4.10 All Tipping Fees payable pursuant to this Bylaw must be paid to the Regional District before the person leaves the Disposal Area.
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4.11 In the event the weigh scale system at the Facilities is not functioning, whether due to a power outage, mechanical failure or any other reason, the volume based tipping fees will be applied per Schedule A.
5. OFFENCES
5.1 No person shall do any act or suffer or permit any act or thing to be done in contravention of this Bylaw.
5.2 Any person who violates any of the provisions of this bylaw or who suffers or permits any act or thing to be done in contravention of this bylaw, or who refuses, or omits or neglects to fulfill, observe, carry out or perform any duty or obligation imposed by this bylaw, is guilty of an offence and shall be liable on summary conviction to a fine not exceeding two thousand dollars ($2,000.00), in addition to the costs of prosecution.
5.3 Each day a violation is caused or allowed to continue constitutes a separate offense under this bylaw.
5.4 The Administrator may prohibit a person who contravenes this Bylaw from depositing Solid Waste at the Facilities.
6. EFFECT AND FORCE
6.1 This Bylaw shall take effect and force January 1, 2015.
7. CITATION
7.1 This Bylaw may be cited as “Devine Facilities Fees and Charges Regulation Bylaw No. 1302-2013”.
READ A FIRST TIME this 25th day of November, 2013.
READ A SECOND TIME this 25th day of November, 2013.
READ A THIRD TIME this 25th day of November, 2013.
ADOPTED this day of
______Patricia Heintzman Peter DeJong Chair Secretary
I hereby certify the foregoing to be a true and correct copy of Bylaw No. 1302, cited as “Devine Facilities Fees and Charges Regulation Bylaw No. 1302-2013”, as at 3rd Reading, November 25, 2013.
Secretary, Peter DeJong
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SCHEDULE 'A' - Tipping Fee Schedule
ITEM METRIC RATE A. Landfilled Wastes per bag (40 L or $1.00 <9kg) per large bag (80 L or $2.00 <18kg) i. Household garbage (Pickup load is 2 m3) per loose/unbagged $15.00 cubic meter
per tonne $120.00
minimum charge $10.00 Mixed household garbage: containing 10% ii. or more recyclables; (Pickup load is 2 m3) per cubic meter $40.00
per tonne $240.00
Community cleanups/illegal dump cleanups free with written iii. (per requirements of section 3.14) approval B. Organic Wastes Food Waste: includes fruit, vegetable, dairy iv. Per 2 gallon (4 litres) $0.50 and meat/fish Yard waste: includes grass clippings, minimum charge $5.00 weeding and flower prunings Wood Waste: Clean or per cubic meter $8.00 v. Untreated/unpainted - includes branches, up to a maximum diameter of 75 mm (3 inches) where organic collection facilities per tonne $75.00 exist (Pickup load is 2 m3) C. Recycling, Metals and Stewardship Programs
vi. Plastics - 1 through 5 ONLY, clean and dry free vii. Glass - clean and dry free viii. Tin cans - clean and dry free
ix. Paper - clean and dry free
x. Cardboard - clean and dry free Other products covered under BC Recycling regulation legislation and xi. free approved stewardship plans that the Facility has been approved to collect
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D. Unacceptable Wastes xii. Automobile hulks, engines
Air conditioners, fridges, stoves, fridges, xiii. freezers, other White Goods, large furniture items xiv. Gypsum Board xv. Construction Waste xvi. Bulk metal xvii. Rubber tires - without or without rim
Radioactive Wastes, Hazardous Wastes, xviii. Reactive Wastes, or wastes with toxic
residue xix. Asbestos Waste, dry slurry and cement xx. Biomedical Waste
Asphalt: includes road asphalt, xxi. hydrocarbon impacted soils xxii. E-waste xxiii. Animal wastes and carcasses xxiv. Contaminated Soil oils, paints, glues and solvents except for residential products covered under the xxv. current Product Care Stewardship Programs at the facilities.
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SCHEDULE ‘B’ REQUEST FOR WAIVING OF TIPPING FEES
CONTACT INFORMATION Name of Organization: Date of Application: Project Contact Name: Phone: Email: PROJECT DETAILS Disposal Date: Expected Volume: Types of Waste: Description of Project (location, who benefits, who is doing the cleanup, other 'in-kind' donations.)
APPROVAL CONDITIONS Waived Fees Granted for: Other Conditions:
Approval Date: Approved By: Please submit completed form via email to: [email protected] And/or to: UES, 1350 Aster Street, PO Box 219, Pemberton, BC V0N2L0
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Box 219, 1350 Aster Street, Pemberton, BC V0N 2L0 Ph. 604-894-6371, 800-298-7753 F: 604-894-6526 [email protected] www.slrd.bc.ca
October 7, 2014
Dear Devine Transfer Station Service Participant,
RE: Devine Fees and Charges Regulation Bylaw No. 1302-2013
Currently, the Devine Transfer Station relies on taxation to cover its operating expenses. However, increased hauling and operational costs have left the facility with a funding shortfall of approximately $4,000-$6,000 per year. The service has been operating at a deficit since 2009. Clearly, a more sustainable funding model needs to be found.
The Squamish-Lillooet Regional District (SLRD) recently sent you a survey to learn which method you would prefer to generate the revenue needed to cover the transfer station’s operating shortfall. Four options were presented:
1. Increase Taxation – Parcel Tax Method 2. Increase Taxation – Property Value Method 3. Implement User Fees 4. Reduce Operating Hours
We received 71 responses to the survey prior to the closing deadline of September 1, with the overwhelming majority of respondents (87%) choosing either the implementation of tipping fees or a reduction in operating hours as a first preference, split evenly between the two choices. A slightly higher percentage of respondents preferred tipping fees (32%) over reduced operating hours (30%) as their second preference. It was clear from the survey results that the majority of respondents were not in favour of increasing taxation to cover the operating shortfall.
The survey results were presented to the SLRD Board on October 1, 2014 as part of a report in which staff requested that the Board provide direction on how best to proceed. After considerable discussion, the Board directed staff to proceed with implementing tipping fees at the Devine Transfer Station. Staff intends to bring forward the Devine Fees and Charges Regulation Bylaw No. 1302-2013 to the October 27,2014 Regular Board Meeting for adoption. The proposed bylaw, along with the survey results and the staff report can be found in the October 1, 2014 Board Agenda, available on our website.
Implementing tipping fees will allow the transfer station to operate with a budget that reflects usage and maintains current service levels. It will also ensure that those who reduce their waste by recycling, composting, reusing and repurposing goods are
Members: District of Squamish, Resort Municipality of Whistler, Village of Pemberton, District of Lillooet , Electoral Areas A, B, C, and D, located within School Districts No. 48 and No.Page 74 175 of 201 Request for Decision - Devine Transfer Statio...
– 2 – rewarded for their efforts. Tipping fees will also ensure that visitors and non-residents, who currently don’t pay for the service through tax, are charged fairly for the handling of their waste. As well, the introduction of a tipping fee as proposed in bylaw 1302-2013 will bring the Devine transfer station in line with other facilities in the SLRD, namely Whistler and Pemberton.
The SLRD would like to thank everyone who took the time to share their opinions: at the community meetings held in 2013, by completing the recent survey, or through other means. Our intent is to provide the best possible service, using the most fair and efficient process possible, while keeping with the wishes of the community. We sincerely appreciate your participation in the process.
Should you have additional comments or questions about the proposed bylaw that you wish the Board to consider prior to bylaw adoption, please direct your comments, in writing, to the Squamish-Lillooet Regional District Board.
By email: [email protected] By mail: Squamish-Lillooet Regional District PO Box 219, 1350 Aster Street, Pemberton, BC V0N 2L0
Please note that to be considered, correspondence must be received at least six business days prior to the Board meeting, which in this case is Friday, October 17.
Sincerely,
Janis Netzel Director of Utilities and Environmental Services
Cc. Susie Gimse, SLRD Director, Electoral Area C Lynda Flynn, Chief Administrative Officer
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Cover page for Agenda Item 6.8
Request for Decision – Howe Sound East Land Clearing Debris Pollution Management Bylaw No. 1352-2014
Key Information:
At the EAD Committee Meeting on September 8, 2014, this matter was referred back to staff for further information regarding enforcement options and the costs associated with such enforcement.
As noted in the attached report from September 8th, the authority for Bylaw No. 1352- 2014 is found in Electoral Area D Nuisance and Disturbance Control Regulatory Service Establishment Bylaw No. 954-2005 under the authority of section 797.1(1)(d) of the Local Government Act. This is the same source of authority as for SLRD, Electoral Area D Noise Regulation Bylaw No.1234, 2011.
The Cost Centre for Bylaw No. 954-2005 is #1760 – Nuisance and Disturbance Regulatory Control. The requisition in the 5 year financial plan is $0.00 from 2013 through 2018; however, there is presently a projected surplus of $21,616.60 available to fund the costs associated with the regulatory services associated with this service establishment bylaw.
The intention of Bylaw No. 1352-2014 is that it be enforced by the Britannia Beach Fire Chief or his or her authorized designate, notwithstanding the inclusion of a bylaw enforcement officer and/or an LAFC. The bylaw includes the options to enforce through the fire chief, the bylaw enforcement officer or the LAFC, but regardless of who is tasked with enforcement, the costs should come out of Cost Centre #1760 under Bylaw No. 954-2005.
While the service area boundaries of Bylaw No. 1352-2014 are the same as for the service area established under Howe Sound Fire Protection Service Establishment Bylaw No. 1032-2006, the funding under Bylaw No. 954-2005 is drawn from all of Electoral Area D.
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Although this would appear to present a policy issue regarding the use of funds raised from all of the electoral area for enforcement in just one part of Area D, the same result applies in reality when enforcing Bylaw No. 1234-2005 (the Noise Bylaw) – complaints and contraventions tend to arise from certain pockets of the electoral area for which other Area D constituents are paying for enforcement.
It had been suggested that the Howe Sound East Fire Protection Service Establishment Bylaw No. 1032-2006 ought to be used for the purposes of paying for the costs of enforcement of Bylaw No. 1352-2014. However, this would not be legally appropriate as the purposes of Bylaw No. 1032-2006 are to establish a service for structural fire suppression, not to create a land clearing nuisance and disturbance regulatory service under which Bylaw No. 1352-2014 falls.
Changes to Bylaw No. 1352-2014 Since September 8, 2014:
The first draft of Bylaw No. 1352-2014 attempted to ensure that a dispatched response by the Britannia Beach Volunteer Fire Department (BBVFD) to an open burning complaint where the land owner was found to have not complied with this bylaw would result in a compensatory fine to cover the cost of such a response. Legal counsel advised that the provisions as drafted were not permitted at law.
The attached draft of Bylaw No. 1352-2014 has been amended via section 3 and Schedules “B” and “C” to provide that any response by the BBVFD on account of any person regulated by the bylaw is subject to a service fee of $450/hour per Schedule “C” (which is the same as the amount in the Wildfire Management Branch schedule of fees). The bylaw also provides that the fee shall be waived for any such persons who have applied for and obtained an SLRD Burn Registration Number.
The Burn Registration Number is subject to a service fee of $100 per Schedule “B”. This fee requirement enables the Regional District to waive the $450/hour service fee where the person has complied with the registration requirements. The objective is to provide incentives for compliance along with education and communication within the community and amongst developers. In addition, the registration process means the BBVFD and E-Comm will be made aware in advance of any permitted burning. The amendments to Bylaw No. 1352-2014 and its schedules have been vetted by legal counsel.
Submitted by: Peter DeJong, Director of Administrative Services Approved by: Lynda Flynn, Chief Administrative Officer
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Request for Decision
Howe Sound East Land Clearing Debris Pollution Management Bylaw No. 1352-2014
Date of Meetings: EAD Committee – September 8, 2014 Regional Board – October 1, 2014
Recommendation:
1. THAT Bylaw No. 1352, cited as “Howe Sound East Land Clearing Debris Pollution Management Bylaw No. 1352-2014”, be introduced and read a first, second and third time;
2. THAT Bylaw No. 1352, cited as “Howe Sound East Land Clearing Debris Pollution Management Bylaw No. 1352-2014”, be adopted.
Attachments: Draft Howe Sound East Land Clearing Debris Pollution Management Bylaw No. 1352-2014.
Key Issue(s)/Concepts Defined: On a number of occasions over the past few years, smoke pollution from the open burning of land clearing debris in the Howe Sound East corridor of Area D has caused irritation and health complaints from nearby residents. The Chief of the Britannia Beach Volunteer Fire Department (“BBVFD”) has had an increasingly difficult time dealing with these complaints and has very few regulatory tools at his disposal.
The Open Burning Smoke Control Regulation, under the Environmental Management Act, permits open burning provided the person wishing to burn has complied with the Regulation and obtained a “burn number” from the Ministry of Forests, Lands and Natural Resource Operations allowing the burn during acceptable climactic conditions pursuant to the “venting index” for the area. Unfortunately, large land clearing debris piles created by property owners and developers clearing land for subdivisions and development generally contain whole trees, tree trunks and root systems that contain soil and which are often wet and unseasoned. This results in less than optimal burning because of the high moisture content and presence of large quantities of soil and can result in burning/smoldering lasting a number of days and reigniting.
Due to the topography of the Howe Sound East area, venting can change rapidly and as the air cools at night, the smoke from land clearing debris burning descends into the residential areas. As this region continues to develop, this activity will bring increased conflict with people in the residential neighbourhoods. As well, smoke pollution contributes to global warming, hazy skies and the blurring of scenic vistas.
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Moreover, the burning of this debris results in smoke pollution containing coarse and fine particulate matter, carbon monoxide, nitrogen oxides and volatile organic compounds, as well as toxins such as benzene, acrolein, polycyclic aromatic hydrocarbons, formaldehyde, dioxins, and furans. Particulate pollution, especially fine particulate matter, can have very serious health consequences including bronchitis, asthma, emphysema, pneumonia, heart disease and even death. An average of 82 people per year in British Columbia die from complications related to particulate pollution and poor air quality is increasingly cited as the cause of steadily rising rates of asthma in children.
Relevant Policy: There are a number of policy considerations which support the proposed land clearing debris management bylaw. Firstly, the SLRD Solid Waste Management Plan (SWMP), section 5.8, supports the management of land clearing waste such as stumps, tree trunks and large branches through either grinding or chipping on site, or through hauling to a wood waste disposal facility. Opportunities for disposal by either method exist in the Howe Sound East region.
The SWMP also cites both the environmental and human health reasons for this policy, as well as support for the Sea to Sky Air Quality Management Plan (AQMP). Action number 8 of the AQMP involves the creation of a Smoke Control Strategy. The Sea to Sky Clean Air Society, which manages the AQMP, recently, with the support of the Ministry of Environment, brought together various stakeholders to develop a vision of how the region could reduce biomass burning causing harmful emissions. The strategic framework created resulted in two objectives:
Objective 1: Reduce the amount of biomass disposed of through burning, notably forestry wood residues, as well as land clearing and garden debris, while ensuring appropriate fire hazard abatement can occur.
Objective 2: Apply appropriate technology and burn control methods to unavoidable burns, in order to reduce smoke emissions and human exposure to smoke emissions.
The proposed Bylaw No. 1352-2014 will address both of these objectives by requiring property owners doing substantive land clearing to use an air curtain burner (see bylaw for definition) if they wish to burn the debris as opposed to grinding or chipping it on site or hauling it away. While this will encourage better management practices of disposal by non-burning methods, if such debris is to be burned it will be done in a manner that produces the least harmful effects to humans and the environment.
While the costs associated with using an air curtain burner in accordance with this bylaw are not readily available, all developers will be placed on equal footing in terms of their land clearing costs within the regulated area. Carneys has advised that they have a rotary grinder available for stumps and large sized debris, the cost of which ranges from $400-$700/hour for the machine and an operator. Smaller piles can be hauled to their Squamish facility for grinding or disposed of at the Squamish Landfill or Whistler Transfer Station, in accordance with the prevailing rates at those facilities (presently $45 and $30 per tonne, respectively, for clean wood
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waste). Smaller sized debris (i.e. 8” or less) can be chipped through the services of local tree falling services with an estimated cost of about $100/hour for machine and operator, including disposal. Alternatively, this smaller debris can also be hauled to the landfill or transfer station.
It is suggested here that further investigation is warranted to consider the regulation of smaller burn piles not captured under Bylaw No. 1352-2014 (e.g.: regulation of backyard burning), but that should be done with public consultation and consideration of potential incentive programs for the disposal of yard waste through non-burning methods. Examples of such programs can be found on the website of the Cowichan Valley Regional District (“CVRD”); the CVRD’s bylaw was reviewed in the preparation of this bylaw.
Strategic Relevance: Howe Sound East Land Clearing Debris Pollution Management Bylaw No. 1352-2014 will move the SLRD toward the policies laid out in the Solid Waste Management Plan and support the objectives detailed in the Sea to Sky AQMP and its Burning and Smoke Control Strategic Framework.
Desired Outcome(s): Regulation of smoke control pollution from land clearing debris in the Howe Sound East region of Area D.
Response Options: (1) Approve the Recommendation as presented; (2) Provide staff with additional or alternate directions regarding the proposed Bylaw No. 1352-2014; (3) Refer the matter back to staff for further investigation.
Preferred Strategy: (1) Approve the Recommendation as presented.
Implications of Recommendation
General: As noted above.
Organizational: The BBVFD has been consulted on Bylaw No. 1352-2014 and is in support of this initiative, including the sharing of responsibility for enforcement of the bylaw.
Financial: Bylaw No.1352-2014 is drafted to provide for cost recovery of any expenses incurred by the BBVFD or the SLRD, subject to the pending receipt of legal advice.
Legal: Bylaw No. 1352-2014 is regulatory bylaw authorized pursuant to Electoral Area D Nuisance and Disturbance Control Regulatory Service Establishment Bylaw No. 954-2005 under the authority of sections 725(g) and 797.1(d) of the Local Government Act.
Bylaw No. 1352-2014 will not impact or affect:
(i) persons carrying out “normal farm practices” within the meaning of the Farm Practices Protection Act;
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(ii) a “forest practice” as defined by the Forest and Range Practices Act; and (iii) “Class 7 – managed forest land” under the Assessment Act.
The ability to incorporate Schedule “C” into Bylaw No. 1352-2014 is subject to the pending receipt of legal advice.
Follow Up Action: Per Communications Plan comments below.
Communication: Bylaw No. 1352-2014 should be accompanied by the creation of supporting educational materials for the SLRD website. These can, for the most part, be adapted from the websites of other Regional Districts, such as the CVRD, which have this kind of regulatory bylaw in place.
Submitted by: Peter DeJong, Director of Administrative Services Approved by: Lynda Flynn, Chief Administrative Officer
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SQUAMISH-LILLOOET REGIONAL DISTRICT BYLAW NO. 1352-2014
A bylaw to regulate the management of land clearing debris for the purpose of air pollution control within the Howe Sound East communities of Britannia Beach, Furry Creek and Porteau ______
WHEREAS the Regional Board of the Squamish-Lillooet Regional District established the service of regulating nuisances and other disturbances pursuant to Electoral Area D Nuisance and Disturbance Control Regulatory Service Establishment Bylaw No. 954- 2005 under the authority of section 797.1(1)(d) of the Local Government Act;
AND WHEREAS the Regional Board of the Squamish-Lillooet Regional District may, by bylaw, in relation to the emission of smoke, dust, gas, sparks, ash, soot, cinders, fumes or other effluvia, require the owners or occupiers of real property, or their agents, to eliminate or reduce the fouling or contaminating of the atmosphere through those emissions, prescribe measures and precautions to be taken for that purpose, and establish limits not to be exceeded for those emissions;
AND WHEREAS the Squamish-Lillooet Regional District is operating under a Solid Waste Management Plan that identifies the regulated management of Land Clearing Debris as a one of the keys to the reduction of local air pollution;
AND WHEREAS the Regional Board of the Squamish-Lillooet Regional District wishes to address the concerns of residents within the Howe Sound East communities of Britannia Beach, Furry Creek and Porteau whose health and well-being may be adversely affected by smoke pollution;
NOW THEREFORE the Regional Board of the Squamish-Lillooet Regional District in open meeting assembled enacts as follows:
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1. Definitions
“Air Curtain Burner” is a portable or stationary combustion device that directs a plane of high velocity forced draft air through a manifold head into a burn chamber, or earthen pit or trench made to function as the Fire Box, with vertical walls in such a manner as to maintain a curtain of air over the surface of the burn chamber and a re-circulating motion of air under the curtain;
“Bylaw Enforcement Officer” means the person designated by the Board to administer and enforce bylaws within the Squamish-Lillooet Regional District;
“Composite Woodwaste” means wood that has been manufactured into dimensional lumber using glue or adhesives, or both, examples of which include but are not limited to particle board, strand board, and plywood;
“Fire Chief” means the highest ranking person in charge of the fire department in the jurisdiction where the Open Burning is occurring, or their authorized designate;
“Heavy Equipment” means machinery used for piling, stacking or otherwise moving Land Clearing Debris or other earthen material and includes, but is not limited to, backhoes, bulldozers, excavators, skid-steers and tractors;
“Land Clearing Debris” means any stumps, root mats, branches, brush, logs, or vegetation, but does not include Composite Woodwaste;
“LAFC” means a person who is appointed under the Fire Services Act as a Local Assistant to the Fire Commissioner;
“Machine-piled” means Land Clearing Debris that has been piled or stacked by Heavy Equipment;
“Open Burning” means the combustion of material with or without control of the combustion air and without a stack or chimney to vent the emitted products of combustion to the atmosphere;
“Operator Certification” means that the operator of the Air Curtain Burner has received certification in the safe and efficient maintenance and operation of Air Curtain Burners from a manufacturer of Air Curtain Burners;
“Parcel of Land” includes any contiguous land held by the same owner;
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“Regulated Quantities” means a quantity of Land Clearing Debris in an amount equivalent to, or greater than, the following:
(a) three or more piles each not exceeding 2 meters in height and 3 meters in width; (b) one or more piles each exceeding 2 meters in height and 3 meters in width; (c) in one or more windrows; but does not include stubble or grass.
“Smoke” means the gases, particulate matter and products of combustion emitted into the atmosphere when debris is subjected to Open Burning.
2. Application
(a) This bylaw applies to that portion of Area D known as Howe Sound East, comprising the communities of Britannia Beach, Furry Creek and Porteau, coincident with the boundaries of the Howe Sound East Fire Protection Service Establishment Bylaw No. 1032-2006, as set out in Schedule “A” attached hereto and forming a part of this bylaw;
(b) Subject to subsection 2 (c), this bylaw applies to either or both:
(i) Machine-piled Land Clearing Debris; and (ii) Regulated Quantities of Land Clearing Debris;
(c) This bylaw does not apply to:
(i) persons carrying out “normal farm practices” within the meaning of the Farm Practices Protection Act; (ii) a “forest practice” as defined by the Forest and Range Practices Act; and (iii) “Class 7 – managed forest land” under the Assessment Act.
3. General Regulations
(a) No person shall cause or permit Smoke from the disposal of Machine-piled or Regulated Quantities of Land Clearing Debris except in accordance with the following regulations:
(i) an Air Curtain Burner shall be used for all Open Burning of Machine-piled or Regulated Quantities of Land Clearing Debris;
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(ii) the use of an Air Curtain Burner for the disposal of Land Clearing Debris must be registered by providing to the Squamish-Lillooet Regional District, prior to commencement of disposal activities, the completed form set out in Schedule “B” attached hereto and forming a part of this bylaw, and paying the required service fee set out therein. (iii) an operating Air Curtain Burner shall be supervised at all times by a person who has received Operator Certification; (iv) only Land Clearing Debris shall be burned in an Air Curtain Burner;
(b) Nothing in this bylaw shall be interpreted as relieving a person from complying with local fire restrictions established by the Squamish-Lillooet Regional District, a Fire Chief or LAFC, or other person or authority having jurisdiction to control or prohibit Open Burning.
(c) An owner of a Parcel of Land shall pay to the Squamish-Lillooet Regional District a service fee for a dispatched response of the Britannia Beach Volunteer Fire Department to that Parcel of Land, on account of Open Burning by any person regulated by this bylaw, for the services of the Britannia Beach Volunteer Fire Department, calculated in accordance with Schedule “C” attached hereto and forming a part of this bylaw.
4. Inspections, Orders and Remedial Action
(a) A Bylaw Enforcement Officer, Fire Chief or LAFC is authorized to enter, at all reasonable times, onto any property for the purposes established by sections 268, 269 and 314.1 of the Local Government Act, and any other authority to enter property granted in the Local Government Act, the Community Charter, or another Act in accordance with section 16 of the Community Charter, or other conditions of entry, if any, set out in the Local Government Act, the Community Charter, or another Act.
(b) If, in the opinion of the Bylaw Enforcement Officer, Fire Chief, or LAFC, pollution is occurring from the Open Burning of Land Clearing Debris, the Bylaw Enforcement Officer, Fire Chief or LAFC may:
(i) require that the Open Burning cease immediately; (ii) require that no further material be added to the fire; (iii) by public notice or written instruction, or both, order that the Open Burning be suspended on a Parcel of Land for a period not to exceed one month in duration;
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(iv) require the owner or person carrying out the burning to take whatever actions or measures they consider necessary to combat, control, or suppress the Open Burning including, but not limited to, transferring the Land Clearing Debris to an Air Curtain Burner;
(c) An owner or occupier of real property shall eliminate the contamination of the atmosphere through the emission of Smoke where the Smoke results from the disposal of Land Clearing Debris contrary to this bylaw;
(d) Where an owner or occupier fails to comply with a requirement under subsection 4 (b) or (c), the Squamish-Lillooet Regional District may carry out the required action in accordance with section 269 of the Local Government Act and any other Act or authority applicable.
5. Offence
Any person who violates any of the provisions of this bylaw or who suffers or permits any act or thing to be done in contravention of this bylaw, or who refuses, or omits or neglects to fulfill, observe, carry out or perform any duty or obligation imposed by this bylaw, is guilty of an offence and
(a) pursuant to the Local Government Act or the Offence Act or both shall be liable on summary conviction to:
(i) a fine not exceeding two thousand dollars ($2,000.00), imprisonment of not more than 6 months, or both, (i) the costs of prosecution, and (ii) any other penalty or remedy imposed or permissible pursuant to an enactment;
(b) the penalties and remedies imposed under subsection (a) shall be in addition to and not in substitution for any other penalty or remedy imposed by or permissible under this bylaw or any other enactment; and
(c) each day that a violation is caused or allowed to continue constitutes a separate offence under this bylaw.
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6. Severability
If any section, subsection, sentence, clause, or phrase in this bylaw is, for any reason, held to be invalid by a decision of any court of competent jurisdiction, the decision shall not affect the validity of the remaining portions of this bylaw.
7. Citation
This bylaw may be cited for all purposes as the “Howe Sound East Land Clearing Debris Pollution Management Bylaw No. 1352-2014”.
READ A FIRST TIME this 27th day of October, 2014.
READ A SECOND TIME this 27th day of October, 2014.
READ A THIRD TIME this 27th day of October, 2014.
ADOPTED this 27th day of October, 2014.
______Patricia Heintzman Peter DeJong Chair Secretary
Page 188 of 201 Request for Decision - Howe Sound East Land C... SCHEDULE "A" HOWE SOUND EAST LAND CLEARING DEBRIS E POLLUTION MANAGEMENT BYLAW NO. 1352-2014 SQUAMISH - LILLOOET REGIONAL DISTRICT Plot Date: 08/07/2014
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SLRD - Area D
Porteau Cove
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0 1 2 km Page 189 of 201 Request for Decision - Howe Sound East Land C... Schedule “B” to Howe Sound East Land Clearing Debris Pollution Management Bylaw No. 1352-2014
SLRD OPEN BURN REGISTRATION FORM
Date: ______Please Check One: Property owner Authorized agent
Name of Applicant: ______Telephone No.: (____)______
Email & Mailing Address: ______
Is This Burning Activity Occurring as Part of a Potential Development Project? Yes No
Organization/Principal Contractor Responsible for Development: ______(if applicable) Name of Development Project: ______(if applicable) Street Address of Burn Site: ______(if different from above) Legal Description of Burn Site:
PID ______Lot ______Block ______District Lot ______Plan ______New Westminster District ______
Name of Air Curtain Burner Certified Operator: ______
Contact information During Burn: ______(____)______Name Telephone No. Estimated Start and Duration of Burn: ______to ______Start Date (mm/dd/yyyy) End Date (mm/dd/yyyy) Applicant Checklist: I am aware of the provisions regulating the open burning of Land Clearing Debris as described in Howe Sound East Land Clearing Debris Pollution Management Bylaw No. 1352-2014. I am aware of Provincial requirements related to open burning as described by the Open Burning Smoke Control Regulation, including the requirement to check the ventilation index before ignition. I am planning to burn a Regulated Quantity or Machine-piled quantity of Land Clearing Debris (equivalent to a Category 3 fire), and have obtained a burn registration number from the Ministry of Forests, Lands & Natural Resource Operations (“MOFLNRO”). I have checked for any restrictions on open burning, or the need to acquire a permit, with my local fire department. (Contact the Britannia Beach Volunteer Fire Department (“BBVFD”) at 604-892-4247). I will notify SLRD Administrative Services (604-894-6371) and the BBVFD upon commencing burn. I enclose my payment for $100.00 for my SLRD Burn Registration Number service fee. (NSF Charge: $25.00) THIS FORM MUST BE COMPLETED AND RETURNED TO THE SLRD ADMINISTRATIVE SERVICES DEPARTMENT AND AN SLRD BURN REGISTRATION NUMBER OBTAINED PRIOR TO BURN INGNITION: Box 219, 1350 Aster Street, Pemberton, BC V0N 2L0 Ph: (250) 894-6371 / Fax: (250) 894-6526 / Email: [email protected] (Hours M-F 8:00 am – 4:30 pm)
Applicant Signature: ______Date: ______
An SLRD Burn Registration Number is valid for a period of 3 months from the date on which it was issued. ADMINISTRATIVE USE ONLY: MoFLNRO Burn Registration number obtained? Yes No (MOFLNRO Number: ______) SLRD Burn Registration No.: ______Registration Expiry: ______Form of Payment______Form forwarded to E-Comm 911 on: ______Ignition Notification Received from Applicant on: ______Page 190 of 201 Request for Decision - Howe Sound East Land C...
Schedule “C” to Howe Sound East Land Clearing Debris Pollution Management Bylaw No. 1352-2014
1. The service fee required under section 3(a)(ii) of Howe Sound East Land Clearing Debris Pollution Management Bylaw No. 1352-2014 shall be $100.00, to be paid in conjunction with the submission of the form in Schedule “B” for an SLRD Burn Registration Number.
2. Service fees for a dispatched response by the Britannia Beach Volunteer Fire Department, on account of Open Burning regulated by Howe Sound East Land Clearing Debris Pollution Management Bylaw No. 1352-2014 will be based on the dispatched response and related travel time, as follows:
$450.00/hour per fire apparatus, including personnel and equipment on the apparatus. The minimum call rate per apparatus is one (1) hour, which includes a built-in cleanup time of ½ hour. Where the response time for fire suppression exceeds 1 hour, an additional ½ hour for cleanup time will be payable.
3. Despite section 2, where a person regulated by Howe Sound East Land Clearing Debris Pollution Management Bylaw No. 1352-2014 has paid the applicable service fee under section 3(a)(ii) and obtained an SLRD Burn Registration Number, the service fee set out in paragraph 2 of Schedule “C” shall be waived.
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Information Report
Fire Services Coordinator Activities for the Month of September, 2014
Date of Meeting: Electoral Area Directors Committee, October 14, 2014
Background: This is an informational update report on the activities carried out in the month of September. This month has been a steep learning curve month, including meeting with five out of the six Fire Chiefs at their respective halls, getting up to speed on their department’s operations and undertaking initial steps to understand their situations and main concerns or issues from their perspectives.
During these meetings the Fire Chiefs were asked a select set of questions that I developed. 1. What are their own views on the Fire Services Review recommendations for their department? In almost all cases the Fire Chiefs replied that they did accept the recommendations by the consultant. In one case a Fire Chief commented that he wished he had had more of an opportunity to reply to the consultant’s recommendations, but was accepting of the conclusions.
2. Reaffirm or identify priority action items for their department. In almost all cases, the Fire Chiefs replied they agreed with the priority items recommended in the Fire Services Review or didn’t offer any changes.
3. Does the Fire Chief have any concerns or views on the newly created Fire Services Coordinator position? In all cases the Fire Chiefs replied that they welcomed the position and are looking forward to more support and assistance from the SLRD.
4. What training materials and training standards are being used or implemented in the department? In all cases the Fire Chiefs replied that they are using the Essentials of Firefighting training material in one shape or another. Training resource materials in all but one of the departments was either scarce or very out of date.
5. Their views on a shared central training resource library system. In all cases the Fire Chiefs replied that they would be interested in an online sharing of material concept. The physical hard copy library system did not seem to appeal to the majority of the Fire Chiefs when discussed.
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6. Discussed possible solutions on how the Fire Services Coordinator could assist in building capacity and support the department. In most of the discussions with the Fire Chiefs the more common answers received were similar and based around the administrative aspects of the operations. (i.e. they need assistance in records management, development of standard operational guidelines, and although they all admitted receiving good administrative support from the SLRD, they were looking forward to operational support from the SLRD).
7. Records Management Systems – They were asked what they are currently using now. What are their views on a centralized system that could be utilized by all of the regional fire services? Most of the Fire Chiefs replied that their own records management systems were very limited and most were paper copies only. When asked their opinion on an electronic centralized system there was no opposition to the idea, and most welcomed the idea of a standardized system if it was easy to use.
8. Occupational Health and Safety – What is currently being used? Are records kept? And frequency of meetings? Only one department out of the five departments interviewed have a program in place. When discussing the requirements and need for a proper program there was very little opposition to getting a program implemented. One chief did express his concern on how the program would get done in his department with limited manpower.
Some additional questions were asked during the meetings such as; 9. What kind of Fire Response mapping do you currently have? Most of the departments had issues and concerns of the lack of mapping they had for their response areas.
10. Do you provide any type of Fire Prevention programs within the community? There were very limited response to this question. One department did have some interaction with the area’s school children. Another department began a chimney sweeping service, but it lasted for only one year. And the rest of the departments did not offer any type of programs.
11. What are your views on bulk purchase ordering? All but one department (which already has a good relationship with established vendors) was in favour of the idea of bulk purchasing to reduce costs.
12. Do you currently have your fire hose and ladders tested? Only one department out of the five perform hose and ladder testing.
13. During discussions the topic of societies came up with three of the departments. When asked about their respective societies, there seemed to be confusion on how the societies operate. There was also some questioning of the usefulness of their own
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society in one of the discussions. When asked if there may be an interest to operate their department as a regional district service versus a contractual service agreement by their respective societies, there appeared to be some interest by all three.
Time has also been spent on speaking with the two Fire Dispatch services (E-Comm and Surrey) contracted to the SLRD and getting myself familiar with their operations and interaction with the various SLRD departments. After initial discussions with the two dispatch services, follow up discussions need to continue in order to gather additional information which will be used to support decisions on whether the renewal of contracts will be with both or just one of the service contractors for the upcoming term. As well, response protocols for each department will need to be reviewed.
In addition, time has also been spent contacting various companies regarding Records Management Systems. Initial discussions have been started with two vendors as well as the two fire dispatch services around Records Management System. I am awaiting price quotations and additional operating solutions from one vendor and waiting for an additional meeting with the second vendor at this time. We are also in discussions with the two Fire Dispatching service providers regarding this matter in order to ascertain if there are viable and affordable options that they may be able to offer to the SLRD in addition to or included in their renewal contracts.
Key Issues: After meeting with each of the Fire Chiefs in their respective departments a couple of key issues have surfaced.
Connectivity between the electoral area constituents, the fire department and the SLRD needs to be revitalized on the topic of Fire Protection. During my meetings with the Fire Chiefs I asked the question if they have had discussions with the community members in regards to the Fire Service Review and what were their views on the issues. The majority of them replied they have not really had discussions but have talked to a couple of people. After further discussing their communities, I did not get the sense that the Fire Chiefs truly had a clear understanding of what their own communities expected of their service and if their community members understood what actual services each of their departments provides.
Having an open and transparent relationship between fire department and the community will provide each of them the required information that they need to support one another. This may provide the department with more members volunteering because the community didn’t realize there was a shortage of volunteers, or the community members may decide to help and support fundraising because they didn’t realize that a certain piece of equipment was required in the department in order to potentially save lives. Community meetings should begin as soon as possible to discuss fire protection issues in the respective communities.
From the discussions to date, had there seems to be a want or willingness of most to explore the option of taking the service on at a Regional District level. This option would allow for stability in standardization of guidelines and policies, training, financial budgeting, and more
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accountability. This would also support local volunteers more in giving them peace of mind that they are supported by a local government which has authority to exercise jurisdictional powers and is able to provide adequate and required coverages for them as volunteers, alleviating the worry of being injured with no compensation or potentially personally liable for things every time they volunteer their services or act in an official capacity for their society. This option and the challenges and costs that would be associated with it needs to be discussed as soon as possible with the applicable societies and SLRD Directors, but such discussions should not hold up the important work to address operational issues that has already begun.
Replacement of apparatus is another area of concern that needs attention. Work has already begun and I will continue researching suitable options that will not only meet the needs of the individual fire departments but will also provide added benefits to community members in the way of insurance reductions. This will be done by ensuring that equipment purchases are suitable and complement the community’s fire protection goals.
These goals need to be determined at a community level and with input from the SLRD. It is suggested that the following goals be considered when setting planning goals (in no particular order): Preserve life, property and infrastructure, Prevent the spread of fire through the community, Prevent fires from occurring, and Lower insurance premiums.
Typically this is achieved by the community selecting a suitable Dwelling Protection Grade and working towards achieving that standard. It needs to be recognized that the goal may not be achievable all at once, thus an achievable community plan needs to be developed with the target goal in mind.
Follow Up Action: Begin scheduling meetings with the individual Fire Chiefs and their Electoral Area Directors to discuss and plan meetings to be held in their respective communities regarding issues around fire protection.
Continue discussions and provide support to each of the Fire Chiefs. Key topics of discussions in October will be focussed on: verify the services that each fire department provides to its community, assist in training and implementation of an Occupational Health & Safety program within each of the departments, This is considered to be a priority action item in order to meet regulatory requirements. assist each department in gathering and organizing records in preparation for a Records Management System.
Discussions and meetings will continue this month with each of the Fire Dispatch service providers. Discussions will include:
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contract renewals, the possibility of an all-inclusive fire dispatching contract which would include the entire Regional District. The discussion of an all-inclusive contract is entirely exploratory at this point. This is to ensure that the most effective and financially feasible options are being identified and explored. review each of the fire departments’ response protocols.
Work will continue this month on identifying a suitable option for a centralized Records Management System (RMS). This is considered to be a priority action item in order to meet regulatory requirements. This will include: meetings and discussions with each of the Fire Dispatch service providers to explore what services they may be able to provide in the areas of RMS, continue discussions and gathering of information from two identified vendors, FDM Software and Target Solutions.
Apparatus researching and analysis will continue, with the goal to identify suitable solutions for those communities that require replacements. Discussions with various apparatus manufactures will be scheduled to discuss options that may be suitable for our rural fire departments. In a few of the communities, this is considered to be a priority action item as the existing apparatus no longer meets the current standard.
Submitted by: Darren Oike, Fire Services Coordinator Reviewed by: Peter DeJong, Director of Administrative Services Approved by: Lynda Flynn, Chief Administrative Officer
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Page 196 of 201 Letter from Oliver's Landing Strata Council -...
Via email to [email protected] Strata Council/Strata Plan LM54257 c/o 10 Beach Drive Oliver's Landing at Furry Creek BC VON 321
Maurice Freitag lArea D Director September 5,2014 Squamish-Lillooet Regional District Box219, 1350 Aster Street, Pemberton, BC VON 2LO
Dear Maurice,
I write as President of the Oliver's Landing Strata Council (Strata Plan LMS4257). The Strata Council represents the interests of the residents of 56 homes.
We respectfully request a contribution of $1000 from Area D Select Funds to help health and wellness, and ioster community spirit, amongst the community of Oliver's Landing, Furry Creek.
The $1000 is for the purchase of a table tennis table (and net, bats, balls if money remains). The community will provide the effort to procure it, assemble it (typically 3-4 hours) and organize table tennis social events. The use and rationale are as follows:
. The table tennis table can be positioned in the Recreation Centre and can also be used outdoors including at community events . Table tennis will enhance the wellbeing of residents by helping keep fit (see below) whilst being gentle on the body as a non-contact sport - the majority of residents are over 50: o lmproves aerobic flfness, with more oxygen circulated around the body o Burns off calories with energy being supplied to the muscles and not forming fat o Boosting flexibitity reaction times, due to the fast-paced nature of table tennis o tmproves hand-eye co-ordination with concentration required for seruing and returning shofs o Develops the strength and power of muscles, notably leg and arm muscles . lt will enhance social community spirit by bringing residents together and enabling new friends to be made; everyone can play; there are no age or gender barriers. For example a table tennis evening can be held in a similar way to the current snooker evening . Research has identified that $1000 covers a sturdy, rollable table which will last for some time, therefore be "sustainable" and good use of money, rather than an inexpensive one which may not last
Area D will be recognized in three ways:
1. ln our monthly Oliver's Voice Newsletter, we will make the residents aware that SLRD and our Area D Director supported this addition to our community, enhancing our opportunities for health, wellness and community spirit, through Select Funds 2. At our annual Christmas event, we will announce the addition of the table tennis table and that it's kindly been funded through support of the Area D Director Select Funds. 3. At our inaugural table tennis evening it will be acknowledged that the equipment and associated activities have been made possible thanks to Area D Director Select Funds.
I can be reached at the contact details above and below should there be any questions.
We would be grateful if this request could receive early consideration. Thanking you in anticipation,
William Derry President of Strata Plan LMS4257 for and on behalf of Olivers Landing Strata Council 604 896 1707 avyl @telus.net
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Maurice Freitag / Area D Director Strata Council/ Strata Plan LMS4257 Squamish- Lillooet Regional District c/o 10 Beach Drive Box 219, 1350 Aster Street Furry Creek Pemberton, BC BC V0N 3Z1 V0N 2L0
October 6, 2014
Dear Maurice,
I write as President of the Oliver's Landing Strata Council (Strata Plan LMS4257). The Strata Council represents the interests of the residents of 56 homes.
We respectfully request a contribution of $ 400 from Area D Select Funds to help health and wellness and foster community spirit, amongst the community of Oliver's Landing, Furry Creek.
The $400 is to provide a CPR / AED course for the citizens of Olivers Landing and Furry Creek to take place in November. The Community has expressed great interest in receiving this type of training.
The reasons that this training would be beneficial for the community are as follows: - Olivers Landing and the surrounding Furry Creek community is generally an older demographic with a great many of the residents retired. - The residents are very fitness conscious and are involved in many group and individual fitness programs such as walking groups, yoga, aquafit and gym training to name a few. - The nearest medical first responder service to Olivers Landing is the Britannia Beach Volunteer Fire Department, a distance of approximately 6 km. The second closest is located in Squamish, a distance of approximately 19km. - I feel that the wait time for emergency medical support would be too long to effect proper aid should a cardiac or respiratory event happen. - In the case of cardiac emergencies minutes matter therefore the more people in the community that are properly trained in CPR and AED , the better the chance a victim has to survive until professional responders arrive. - The training would be also offered to the residents of Furry Creek
Area D will be recognized in our monthly Oliver's Voice Newsletter. We will make the residents aware that the SLRD and our Area D Director, Moe Freitag, supported and helped to provide this training, through Select Funds.
I can be reached at the contact details above and below should there be any questions. We would be grateful if this request could receive early consideration. Thanking you in anticipation,
Yours Truly,
William Derry
William Derry President of Strata Plan LMS4257 for and on behalf of Olivers Landing Strata Council 604-896-1707 [email protected]
Page 198 of 201 Bridge River Valley Community Association (BR...
September 8, 2014
Debbie DeMare
SLRD Area A Director
Dear Debbie,
As you know Remembrance Day November 11th is fast approaching. Bridge River Valley Community Association Last year through SLRD funding you donated monies towards the purchase of a wreath for the cemetery. This year a community www.bridgerivervalley.ca committee, with the support of our organization are revitalizing the (250)238-2534 ceremony and the week leading up to it. We have expanded our [email protected] Remembrance Day ceremony to include a tea/coffee and snacks at General Delivery the Gold Bridge Hotel. In addition we will be sprucing up the Gold Bridge, B.C. V0K 1P0 community and the cemetery by adding wreaths on the new gates of the Cemetery and at the flag. There will also be two other key locations in the community with wreath representations.
We would request a Grant-in-Aide from your to support the Our Mandate: Live community’s effort in this regard of $500. Sustainably * Strengthen Community * Build Our The funds are roughly broken down as follows: Economy * Create Local $75.00 Tea Control for Residents * $45.00 Advertising the event Provide common reference $316.00 Wreathes purchased through Legion for the cemetery and community locations. points through which to $64.00 Update protocol paraphernalia (flag stands etc.). make decisions & guide our future. We await your favorable reply.
The Bridge River Valley Kindest Regards Community Association envisions a future based on Susan Dixon our community strengths Business Services for the Bridge River Valley Community and a desire to remain a Association diverse, sustainable and viable community On behalf of the Remembrance Day Committee
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