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Summit Adventure Leadership Training Participant Guide

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Summit Adventure Leadership Training Participant Guide SUMMIT ADVENTURE LEADERSHIP TRAINING PARTICIPANT GUIDE Welcome to the Summit Adventure Leadership Training at the Summit Bechtel Family National Scout Reserve in West Virginia. The core focus of programs at the Summit Bechtel Reserve is: Adventure, Leadership, Sustainability, and Service. The SALT training focuses on three of these elements: 1. Acquaint participants with the non-Jamboree programs and opportunities at SBR by engaging in the ADVENTURE activities. 2. Discuss LEADERSHIP principles as they relate to adventure programs. 3. Understand the principles of SUSTAINABILITY and how they are implemented at SBR. 4. SERVE by sharing what you have learned in your local unit, district, and council. COURSE PREPARATIONS • Required Forms must be presented at check-in (can be found at www.summitbsa.org) o BSA Annual Health and Medical Record (parts A-D) plus copy of insurance card o Summit Bechtel Reserve waiver. o If you have selected Whitewater Rafting, complete the Whitewater Waiver. o BSA Swimmers Test Record (if you intend to swim or paddle at SBR). • Make travel arrangements. • Review this handbook, especially the packing list and activity descriptions. • Complete the ONLINE ARRIVAL CARD, which will be emailed to you. This online arrival form gives us information about your program choices and your transportation to SBR. QUESTIONS? After reviewing this handbook, if you have questions about SALT, please email your questions to [email protected] or call (304)465-2800. THE PATCH The special two-piece SALT patch is only available to course participants. Part 1 includes the New River Gorge Bridge and the Mountain Biker. All participants receive this portion of the patch just for attending the course. The second piece – “whitewater rafting” is earned by presenting information about the Summit in your unit, district, or council. MAKING TRAVEL ARRANGEMENTS All participants check-in at the JW & Hazel Ruby West Virginia Welcome Center located at 55 Hazel Ruby Lane, Mount Hope, WV 25880. After check-in participants travel from the Ruby Welcome Center to the SBR Main Site about four miles away. Travel by Plane The Summit recommends participants requiring air transportation fly to Charleston, West Virginia’s Yeager Airport (CRW). Yeager Airport is a small airport with one gift shop (inside the security gate) and one restaurant (outside of the security gate). Yeager Airport has flights via United, American, and Delta. Most passengers will connect in Charlotte, NC; Atlanta, GA; or Washington, DC for the final leg to Charleston. When making flight reservations, please arrive no later than 1:00 p.m. on the day your program begins. If you cannot arrive by 1:00 p.m., you may arrive the previous day, preferably no later than 6:00 p.m. There is an additional fee for early arrival. When scheduling your departure from CRW, we request that you schedule your departure no earlier than 11:00 a.m. on the last day of the course (Friday). We will accommodate earlier departures if that is the only option. You will be scheduled for an airport shuttle based on your departure time. Travel by Train Amtrak operates the Cardinal Line between Chicago and NY Penn Station. The station in Prince, WV is the closest Amtrak station. When making train reservation, please note the train does not currently operate every day. Please ensure that your arrival and departure times fit within the overall course framework. Airport and Train Depot Shuttles For the SALT program, SBR will provide airport (CRW only) and train depot (Prince) shuttles at no additional charge. You will request a shuttle on your ONLINE ARRIVAL CARD. Be sure that you have your flight/trip information before you complete your arrival card. SBR will contact you via email at least two days before your arrival to inform you of your shuttle arrangements. Travel by Vehicle For those arriving by automobile who plan keep an automobile on the property, please park only in designated areas. Personal vehicles should not be used for transportation around SBR. CAMP LIFE The SALT program is largely a provisional camping experience, i.e., participants come as individuals rather than as a unit. In some cases, councils have formed provisional units in the council prior to attending. Since this is a provisional camp, we will organize “camp troops/crews” for participants during the week. Each troop/crew will consist of 25-35 participants (plus participating adult leaders). The course Scoutmaster will lead the overall program with provisional two-deep leadership provided by SBR. Adult participants will be asked to help form part of the troop/crew leadership team. Troops/crews will largely be grouped based on high adventure activities selected. If you want to be in the same troop/crew with a friend, then the best bet will be to select the same high adventure activities. Each troop will have a campsite where participants will share a tent with another participant of the same age (+- 1 year) and gender. If you have friend attending with whom you would like to share a tent, be sure that both of you put each other’s names on the ONLINE ARRIVAL CARD. Tents and cots are provided for all participants. Bath house are located near each campsite. SBR showers are ambient (cold) water showers. We recommend that participants consider a solar shower bag. FOOD SERVICE Meals are provided at the SBR Dining Hall near the Scott Visitor Center. Breakfast and dinner will be served in the dining hall. Lunch service will depend on your daily program and will either be in the dining hall or delivered to your program location. Special Dietary Needs The dining hall has the capability to provide meals that meet various special dietary needs. Please indicate any dietary need on your ONLINE ARRIVAL CARD and on your medical form. Also identify yourself to dining hall management upon arrival and they will be happy to assist and review ingredients in the different items and review items that are available to you. Common Special dietary needs that the Summit Dining Hall accommodates: • Vegetarian • Vegan • Kosher • Hallal • Gluten Free • Peanut Allergies The dining hall can accommodate some other special dietary needs in addition to the ones listed. If you have questions about a special dietary need, e-mail [email protected]. However, the Summit Dining Hall cannot to make accommodations for every type of restricted diet. Sometimes it is best for people with severe allergies or strict diets to bring their own supplemental food to be stored in the dining hall (a walk-in cooler is provided for this purpose). If you have any questions, please contact the Summit Bechtel Reserve well ahead of your arrival date. Due to bears and other scavenging animals, all food must be stored in the dining hall, vehicles or other lockable storage away from camping areas. Absolutely no food is to be stored in or around tents. MEDICAL PROCEDURES BEFORE COMING TO SBR Be sure to complete the Annual Medical and Health Record, including having an exam by a licensed practitioner. Review Part D of the AMHR. If you have questions about your medical condition and how it may impact your ability to participate in SBR programs, please call SBR at (304) 465-2800. We will arrange for you to speak with a member of our medical staff in advance of your trip. AT SBR First Aid treatment will be administered by the Summit Health Lodge provided by Raleigh General Hospital. This on-site facility is a 24-hour clinic with a full-time doctor, multiple treatment rooms, holding facilities, a full stock of medical supplies, up to date equipment, and a team of EMT first responders. SBR operates a 24-hour emergency hotline - (304) 465-2900. Medications Each participant at the Summit Bechtel Reserve who has a condition requiring medication must bring an appropriate supply. The pharmacy at the Health Lodge is very limited and the identical medications may not be available. In many instances, the medical staff will have to use pharmacies in the near-by communities to address these needs. In certain circumstances duplicate or even triplicate supplies of vital medications are appropriate. Participants will be charged for maintenance medications or medications that should have been brought to SBR and end up being dispensed by The Summit Health Lodge. SBR provisional leadership will have locked boxes to store non-refrigerated medication. Medications that are required to be kept cooler than room temperature should be transported accordingly. While at the Summit Bechtel Reserve, refrigerator space will be provided through the health lodge to store such medications. Please keep in mind that access to these refrigerators may only be during business hours. Persons who have had an anaphylactic reaction from any cause will need to note this during registration. If you are allowed to participate, you will be required to have appropriate treatment with you. Any person who has needed treatment for asthma in the past three years must carry a rescue inhaler. If you do not bring a rescue inhaler, you must buy one before you will be allowed to participate. Insurance The program participation fees include insurance coverage for health, accident and sickness en route to and from home and while participating in Summit Bechtel Reserve programs. This policy is an Excess Insurance Plan meaning that the plan will pay eligible expenses incurred from a covered accident or sickness not paid by any other collectable insurance or pre-paid health plan in force. If no other collectable insurance or pre-paid health plans are in effect at the time of the loss, this plan will pay eligible covered expenses up to the plan limits. There is no deductible under this plan.
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