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Request for Proposal GOVERNMENT OF KHYBER PAKHTUNKHWA ENVIRONMENTAL PROTECTION AGENCY Request for Proposal For Consultancy Services for “UPDATION OF REVISED ENVIRONMENTAL PROFILE OF KHYBER PAKHTUNKHWA 3rd Floor, SDU Building, Khyber Road, Peshawar. EPA/RFP/______/______ Request for Proposal (RFP) Dear Sir/Madam, You are requested to submit a proposal for Updating of revised environmental Profile of Khyber Pakhtunkhwa (KP). 1. Under regular budget object head A03919 others for the services rendered as per enclosed Terms of Reference (TOR). The offeror(s)should submit single proposal for the assignment mentioned below: Expected Outputs and Deliverables 1. Collection of Primary Data at district level of all Industrial units/factories mentioned in Schedule(IEE/EIA/ developmental work, Crush plants, Marble units, Poultry farms, Brick Kilns, Housing Schemes etc along with GIS Coordinates ,GIS Mapping , Status of Pollution Control System, NEQS Status ,Status of Environmental approval from EPA KP, location of the unit ( within or outside industrial estate). 2. Collection of secondary Data of forestation, deforestation, BTS Towers and Population. 3. Collection of primary data in all 35 districts on Environmental Segments i.e. Air, Water, soil, mentioned in the TORS. GIS Mapping/GIS data at the district and provincial level. 4. GIS data on prescribed Survey Form (provided by EPA). 5. Deliver GIS database sets, metadata, and cartographic productions to EPA KP. 6. All GIS and other data and work would be property of EPA and should not be utilized anywhere else without prior permission from the EPA. 7. Workshop after submission of each divisional data. 8. Final workshop after submission of final report. 9. Final report on the approved format and template covering all aspects of the assignment including updated documents of the above mentioned areas, soft and hard (500 Copies). 2. To enable you to submit a proposal, attached at : i. Instructions to Offers ………………… (Annex I) ii. General Conditions of Contract……. (Annex II) iii. Terms of Reference (ToRs)……………. (Annex III) iv. Proposal Submission Form ………….. (Annex IV) v. Price Schedule …………………………. (Annex V) vi. Table of content of the profile …………. (Annex VI) vii. Sampling points for ambient air and drinking water- and GIS data Survey Form....... (Annex VII) 3. Your offer comprising of technical proposal and financial proposal, in separate sealed envelopes, should reach the following address not later than 24-05-2021. 4. For any additional information you may wish to obtain, please write to the Director General Environmental Protection Agency, Khyber Pakhtunkhwa 3rd Floor, SDU Building, Khyber Road Peshawar or Call on Telephone No. 091-9210282 and 9210263. The Agency endeavor to provide information expeditiously, but any delay in providing such information will not be considered a reason for extending the submission date of your proposal. Director General Environmental Protection Agency Government of Khyber Pakhtunkhwa Page 2 of 28 Annex I Instructions to Offerors: A. Introduction General The purpose of Request For Proposal (RFP) is to invite Technical and Financial proposals from reputed environmental laboratory, environmental consultant/firm/organization to develop the state of environment report on the format already available with EPA in the form of the Revised Environmental Profile it should be in line with the format of the State of Environment Report. The firm should be having at least 03 years of professional experience in Data collection, Analysis, Surveys and information formulation/preparation of Environmental Reports. Collection of Primary Data of Air, Soil, and Noise through Laboratory and having the equipment as per the National Ambient Air Quality Standard Parameters and following methodologies approved by the US EPA in compliance of the American public health association standards. The equipment should be dually calibrated and a calibration certificate in respect of all the equipments issued thereof. Cost of proposal The Offeror shall bear all costs associated with the preparation and submission of the proposal, EPA, KP will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the solicitation. B. Solicitation Documents Contents of solicitation documents Proposals must offer services for the total requirement. Proposals offering only part of the requirement will be rejected. Failure to comply with these documents will be at the Offeror’s risk and may affect the evaluation of the proposal. The applicants/Offeror should be registered with KPPRA and should be a tax payer & FBR registered. Clarification of solicitation documents A prospective Offeror requiring any clarification of the Solicitation Documents may notify the procuring entity in writing at the organization’s mailing address or fax number indicated in the RFP. The procuring entity will respond in writing to any request for clarification of the Solicitation Documents that it receives earlier than two weeks prior to the deadline for the submission of proposal. Written copies of the organization’s response (including an explanation of the query but without identifying the source of inquiry) will be sent to the prospective Offerors that has received the Solicitation Documents. Page 3 of 28 Amendments of solicitation documents At any time prior to the deadline for submission of proposals, the procuring entity may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Offeror, modify the Solicitation Documents by amendment. All prospective Offerors that have received the Solicitation Documents will be notified in writing of all amendments (if any) to the Solicitation Documents. In order to afford prospective Offerors reasonable time in which to take the amendments into account in preparing their offers, the procuring entity may, at its discretion, extend the deadline for the submission of proposals. C. Preparation of Proposals Language of the proposal The proposals prepared by the Offeror and all correspondence and documents relating to the proposal shall be written in the English language. Documents comprising the proposal The Proposal shall comprise the following documents: (a) Proposal submission form; (b) Technical part of the Proposal prepared in accordance with instructions in clause 8, including documentation to demonstrate that the Offeror meets all requirements; (c) Price proposal/schedule, completed in accordance with clauses 9; Proposal form The Offeror shall structure the technical part of its Proposal as follows: (a) Experience and standing This section should provide corporate orientation to include the offeror’s brief description of the past and present activities and projects completed and ongoing in the relevant field preferably in KP and on the pure subject of the job. It should focus on services related to the Proposal. Only those similar projects would be taken up for evaluation for which the client certifies the scope of services cost of the project and cost of consultancy services department or the offeror therefore furnishes evidence. This section should also describe the organizational unit(s) that will become responsible for the contract, and the general management approach towards a project of this kind. The Page 4 of 28 Offeror should comment on its experience in similar projects and identify the person(s) representing the Offeror in any future dealing with the procuring entity. (b) Resource plan - personnel This section should fully explain the Offeror’s resources in terms of personnel and facilities necessary for the performance of this assignment. It should describe the Offeror’s current capabilities/facilities and any plans for their expansion. (c) Logistic Support/ collaboration with Lab The offeror should show the availability of equipments or hiring of equipments having specification, make & Methodology based on US EPA and in line with methods mentioned in the National Ambient Air Quality Standards (NAAQS) and Drinking Air Quality Standards. (d) Approach and proposed methodology This section should demonstrate the Offeror’s responsiveness to the objectives of RFP, detail description of proposed methodology and work plan schedule to meet the specific components of the assignment, addressing the requirements, as specified, point by point in TORs; and providing a detailed description of the essential performance characteristics proposed warranty; and demonstrating how the proposed methodology meets or exceeds the specifications The technical part of the Proposal should not contain any pricing information what so ever on the services offered. Pricing information shall be separated and only contained in the appropriate Price Schedules It is mandatory that the Offeror’s Proposal numbering system corresponds with the numbering system used in the body of this RFP. All references to descriptive material and brochures should be included in the appropriate response paragraph, though material/documents themselves may be provided as annexes to the Proposal/response. Financial Proposal/Prices Schedule The Offeror shall indicate on an appropriate Price Schedule for the whole assignment, including personnel remuneration, price of services to render, management cost and printing and reporting costs (if any). Note that price proposal should be lump sum amount inclusive for all the services to be provided under the contract. Open ended price proposal shall be rejected. As mentioned in Annex V Proposal currencies All prices
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