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2017 Reno Earth Day Exhibitor Instructions Simple and Straightforward! – Let's Have an Amazing Event!

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2017 Reno Earth Day Exhibitor Instructions Simple and Straightforward! – Let's Have an Amazing Event! 2017 Reno Earth Day Exhibitor Instructions Only FIVE (5) important instructions – please read thoroughly! The event opens to the public at 11:00 am, but if you are set up early, many of the over 1000 morning event participants will peruse the booths. You may begin your activities/sales as soon as you are ready. 1) Loading Zone TIMES – These are for Loading Zones only. You may arrive at the park at any time after 6:15am, park in your designated lot and set up at any time in your booth space. However, if you intend to use the Loading Zones (closest pavement spots available to unload), you must adhere to the scheduled times. You may arrive EARLIER than your scheduled time. However, if you come later than your scheduled time, you will need to park in the designated lot and cart/carry. Loading zones close for access at 10:15 and are firmly cleared and closed at 10:45am. 2) GATES – These are the access entrances to the park. The attached list shows you which gate you should enter to access your Loading Zone. Gates are named the same as the Loading Zone this year: A-D. Gatekeepers will check you in by ensuring you are on the list – Please give them the name of your organization as put on your application. It helps if you give them your name as well. Gate lists are alphabetical by booth organization/ company name. If there is an issue, try variations such as Girl Scouts vs. Sierra Nevada Girl Scouts, or Nature Conservancy vs. The Nature Conservancy. Gate Keepers will direct you to the proper Loading Zone or Parking lot as applicable. They will also give you 1 Parking Pass per organization to park in the park, and mark it with your booth number. This should go on the dashboard of the vehicle (if any) you are parking in the park. If you have multiple vehicles entering for unloading, they may use the loading zones, but only 1 vehicle can park in the park or on Idlewild Dr. Extra vehicles must park at Reno High School. If you still have registration details to complete, the Gates will direct you to Gate X to complete paperwork, payment, get your booth assignment, etc. 3) LOADING ZONES—Loading Zone (LZ) time assignments must be kept in order to give all 350 vehicles the opportunity to use them within the 4.5 hour window. No one is required to use the LZ’s, but if you do, these 2 rules must be followed: a) No vehicles may be left/parked within the LZ areas for more than 30 minutes. LZ’s are for unloading only, not for setting up the booth. Please unload as quickly as possible and remove the vehicle to designated parking areas. Note on the maps that designated parking areas are not the same as the LZ’s, where fire lanes and exhibits are planned. b) Do not keep your vehicle idling while parked in the LZ – Idle Free at Idlewild. The LZ will take the license # of every vehicle entering the LZ. Each LZ volunteers is assigned 3 vehicles at a time to guide to their booth spaces, help unload and make sure your vehicle is not parked in the LZ for more than 30 minutes. Each LZ also has a flatbed cart to assist with transporting booth equipment/product to spaces out in the grass. LZ’s will give you a dashboard index card (separate from the parking pass) with your booth number on it, which should remain on the dash at all times the vehicle is in the LZ. You may bring extra vehicles for transport/loading out, but only 1 vehicle may be parked within the park or on Idlewild Dr. Additional vehicles may be parked in the Reno High School lots 1/2 block away. NOTE: Loading Zones do not REOPEN for take down until 6PM. 4) PARKING—Each exhibitor has been given a designated LOT for parking, shown on the maps by color. ONLY Exhibitors are parking inside the park this year and on most of Idlewild Dr. Idlewild Dr. is ideal for parking longer vehicles and trailers. If you need directions to your designated lot, please ask a Gate Keeper. Because parking is so limited – if you are able to park at Reno High, it is very helpful! 5) CHECK OUT – We ask that you keep your booth up until the event closes at 6pm. However, if you do start taking down early, remember the Loading Zones do not re-open until 6pm firm. Do not drive any vehicle into or out of a loading zone before the event closes. If this is an issue, please let us know so we can relocate your vehicle/booth to the edge of the event for safety. If you are selling anything, you must turn in your NV Sales Tax form to the Info or Volunteer booth before leaving. Please make sure all event waste goes into the proper recycling bins – Recycling Stations will remain open until 7pm. NO GREASE may be dumped in the park. Wastewater may be dumped in our graywater basin. Simple and Straightforward! – Let’s have an amazing event! Loading Final Assigned Loading Organization Gate Zone Booth # Parking LOT Zone 39 North Downtown B B 58 Blue 8:30am Access to Healthcare Network A A 82 Blue 8:30am AJ's Hawaiian Ice & Sunglasses D D 216 Orange 8:00am Alchemist Theater D D 508 Orange 9:00am All Wrapped Up C C 150 7:30am Alpine Academy C C 627 Blue 8:30am American Arborists D D 304 Orange 8:00am Anita Costa-Aine B B 53 Green 10:00am Aquariuz Sewing Shop A A 20 Orange 9:00am Art By Kendel C C 601 Blue 9:00am Asian Creations D D 516 Orange 7:30am ATA Cancino's Black Belt Academy D D 507 Orange 8:30am Back in Balance Massage D D 1030 Orange 9:00am Bambam & Little Missy A A 16 Blue 7:00am Basin and Range Organics D D 313 Orange 9:00am Battle Born Beer A A 95 9:00am Beads, Etc. A A 39 Orange 6:30am Big Daddy's BBQ C C 157 Blue 6:30am Billie Garrow A A 85 Blue 7:00am Bob FM A A 12 Blue 8:00am Bob FM Van A A 12b 8:00am Bob Tregilus Photography A A 32 Orange 7:00am Bowling for Rhinos* C C 706 Green 7:30am Boys & Girls Club ofTruckee Meadows B B 124 Blue 8:30am Bubbly Creations D D 513 Orange 9:30am Bud & Brew Music Festival A A 903 Blue 9:00am C&G Ceramics D D 400 Orange 6:30am Camp Galilee A A 110 Blue 9:30am Campies Lavender Patch D D 321 Orange 7:00am Cannavative A A 65 Blue 8:00am Center for Biological Diversity D D 1001 Orange 10:00am ChessKids C C 43 Green 8:00am Church of Inner Light A A 81 Blue 8:30am Circle's Edge Center/Spiritual Living B B 60 Blue 9:00am Citizen's Climate Lobby A A 806 Blue 9:00am City of Reno - Senior Services D D 46 Green 8:30am City of Reno - Sierra Kids A A 118 Blue 7:00am City of Reno-Urban Forestry Commiss. D D 305 Orange 8:30am Clockwork Monster A A AA Blue 7:30am Clothing with Purpose B B 137 Blue 7:00am Communities in Schools A A 117 Blue 9:30am Compassionate Connections Matter C C 48 Green 8:30am Compression - Controlled Burn D D 40 9:00am ComputerCorps Tech Camp D D 1014K Orange 7:30am Copper Cat Studio A A AA Blue 7:30am Cosmic Copper A A AA Blue 7:30am Cricket Wireless A A 74 Blue 7:00am Crystal Catchers A A 90 Blue 7:00am Crystal Tortoise B B 134 Blue 8:00am CSA Headstart & Early Headstart A A 121 Blue 9:30am Cumulus Radio B B 131 Custom Creations B B 142 Reserved 6:15am Cutco Cutlery A A 106 Blue 7:00am Damsel in Defense B B 57 Blue 7:30am Davidson's Organic Tea's D D 1023 Orange 9:00am Democratic Party of Washoe County A A 801 Blue 9:30am Desert Plains Soapworks A A 20 Orange 9:00am Desert Research Institute D D CN Orange 9:00am Desert Tortoise Tie Dyes A A 4 Orange 7:00am Designs by Daylene A A AA Blue 7:30am Designs By Patrice D D 1026 Orange 9:30am Donna's Wire Baskets D D 317 Orange 9:00am Dragonfly Bath & Body, LLC A A AA Blue 7:30am Drum Circle D D 324 Orange 10:00am Dusted Diamond Design B B 129 Blue 7:00am Earth Studio Arts D D 401 Orange 6:30am Earth Stuff/Judee's Jewels X 8:00am Eckankar-Reno (Nevada Satsang) D D 1027 Orange 7:00am Edible Pedal X 8:00am Edible Reno-Tahoe D D 323 Orange 9:30am Electric Auto Assn. of No. Nevada D D 200 10:00am Electric Blue Elephant C C 151 7:00am Elevated Glass D D 320 Orange 6:30am Energetic Creations C C 49 Green 8:30am Enjoy By Bev C C 619 Blue 8:00am Envirolution X 8:00am Essentially Sublime-doTERRA Oils D D 47 Green 6:30am Euphotoria-My Homtown Heroes D D 405 Orange 8:00am Falun Gong D D 510 Orange 9:30am Fantasy Face Painting 1 D D 1002 Orange 6:15am Fantasy Face Painting 2 C C 714 Green 9:30am Fantasy Face Painting 3 A A 119 6:15am Fleischmann's Planetarium X 8:00am Flowers by LeAnne A A 28 Orange 9:30am Food Not Bombs D D 316 Orange 9:30am Friends of Black Rock High Rock C C 621 Blue 9:00am Friends of Nevada Wilderness D D 712 Green 7:30am Frozen Fantasies A A 3 Orange 8:30am Full Circle Compost D D 302 Orange 8:00am Fun Events - Bungee Trampoline D D 201 Orange 6:15am Fun Events - El Toro Loco/Crazy Bull D D 711 6:15am Fun Events - Hamster Balls D D 710 Green 6:15am Fun Events - Mega Meltdown D D 202 6:15am Fused Finery C C 721 Green 8:00am Gentle Dental X 8:00am Gil's Gourmet LLC dba Tillie's Nevada D D 315 Orange 7:00am Girls Scouts of Sierra Nevada C C 617 Blue 7:30am Good Luck MacBeth Theater D D 509 Orange 7:30am Goodi's Fresh Squeezed Lemonade B B 158 Blue 6:30am Great Basin Bird Observatory X 8:00am Great Basin Herpetological Society C C 700 Green 9:00am Great Basin Institute C C 602 Blue 9:00am Great Basin Outdoor School D D CN Orange 9:00am Grinder Switch B B 160 Blue 6:30am Handmade by Elsie A A 62 Blue 7:30am Happy Treats A A 89 Blue 7:30am Healing One A A 101 Blue 8:00am Healing Sleep Foundation A A 102 Blue 8:00am Heifer International D D 502 Orange 9:30am Hemp Designs B B 135 Blue 7:00am Henna Blessings A A 36 Orange 8:00am Hidden Valley Honey D D 310 Orange 6:30am Honey and Lace A A 16 Blue 7:00am Honors Academy of Literature A A 122 Blue 8:30am Hot or Not D D 1014E Reserved 8:00am How Music Affects You Heart D D 1014F Reserved
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