ETHNIC PEOPLES ADVISORY PANEL
AGENDA
DATE: Thursday, 10 November 2011 TIME: 5.30 pm
VENUE: Mayoral Boardroom, Ground Floor, Auckland Town Hall
MEMBERSHIP
Chairperson Dr Camille Nakhid Deputy Chairperson Rev Amail Habib Mrs Asoka Basnayake Ms Bevan Chuang Mrs Sadiqa Hajee Mr John Hong Mr Kafeba Mundele Mrs Ann Pala, QSM Ms Grace Ryu Mr Jeet Suchdev, JP, QSM Mr Kudakwashe Tuwe Ms Susan Zhu
LIAISON Councillor Richard Northey
Rebecca McGarry Committee Secretary
3 November 2011
Contact Telephone: (09) 373 6211 Email: [email protected] Website: www.aucklandcouncil.govt.nz
ETHNIC PEOPLES ADVISORY PANEL
AGENDA FOR A MEETING OF ETHNIC PEOPLES ADVISORY PANEL TO BE HELD IN THE MAYORAL BOARDROOM, GROUND FLOOR, TOWN HALL, ON THURSDAY, 10 NOVEMBER 2011, COMMENCING AT 5.30 PM
TABLE OF CONTENTS
ITEM
1 WELCOME 1
2 APOLOGIES 1
3 MINUTES FROM PREVIOUS MEETING 1
4 PRESENTATIONS 1
A SETTLING IN ‐ FAMILY AND COMMUNITY SERVICES MINISTRY OF SOCIAL DEVELOPMENT (SALLY CLARKSON, JENNIFER JANIF) 1
B AUCKLAND COUNCIL INVESTMENTS (GARY SWIFT, CEO) 1
C UPDATE ON BROADBAND ROLLOUT AND PRIORITISATION PROCESS 1 (DENNIS GOVENDER, AUCKLAND COUNCIL, WITH REPRESENTATIVES FROM CROWN FIBRE HOLDINGS AND CHORUS) 1
5 DINNER 1
6 MATTERS ARISING FROM PREVIOUS MINUTES 1
A) LONG TERM PLAN WORKSHOP 1
B) EDS DISCUSSION MEETING 1
C) RESPONSE TO SURVEY ON COMMERCIAL SEX FRAMEWORK 1
7 STANDING ITEMS 1
A CHAIR'S REPORT 1
B PANEL MEMBERS’ REPORTS 1
C WORK PROGRAMME PROGRESS UPDATE 1
1) ECONOMIC SUB‐COMMITTEE 1
2) SOCIAL AND COMMUNITY WELLBEING SUB‐COMMITTEE 1
3) YOUTH SUB‐COMMITTEE 1
4) COMMUNICATIONS AND ENGAGEMENT SUB‐COMMITTEE 1
D SUB‐COMMITTEE DISCUSSION OF WORK PROGRAMME ACTIVITIES 1
E COUNCIL REPORT BACK 1
ETHNIC PEOPLES ADVISORY PANEL
AGENDA FOR A MEETING OF ETHNIC PEOPLES ADVISORY PANEL TO BE HELD IN THE MAYORAL BOARDROOM, GROUND FLOOR, TOWN HALL, ON THURSDAY, 8 SEPTEMBER 2011, COMMENCING AT 5.30 PM
8 COUNCIL BUSINESS 2
A AREA PLANS (FOR INFORMATION) 2
B BRIEF REVALUATION REPORT (FOR INFORMATION) 2
C DRAFT AUCKLAND PLAN HEARINGS OPTIONS (FOR INFORMATION) 2
D CIVIL DEFENCE AND EMERGENCY MANAGEMENT (FOR INFORMATION) 2
9 PANEL BUSINESS 2
A MEDIA RESPONSE TO INCIDENTS INVOLVING ETHNIC COMMUNITIES 2
B SPECIAL EPAP MEETING 2
C NEWSLETTER 2
D CHRISTMAS FUNCTION 2
E OEA PRESENTATION
10 GENERAL BUSINESS 2
A ‘WHAT’S ON IN AUCKLAND’ AND ITS DELIVERY BASE 2
B CONCERT FOR TOWN HALL CENTENARY 2
ETHNIC PEOPLES ADVISORY PANEL
AGENDA FOR A MEETING OF THE ETHNIC PEOPLES ADVISORY PANEL TO BE HELD IN THE MAYORAL BOARDROOM, GROUND FLOOR, TOWN HALL, ON THURSDAY, 10 NOVEMBER 2011, COMMENCING AT 5.30 PM
1 WELCOME 5.30PM
2 APOLOGIES 5.32PM
3 MINUTES FROM PREVIOUS MEETING 5.35PM Appendix 1 ‐ Meeting Minutes – Thursday 13 October 2011
4 PRESENTATION
A Settling In – Family and Community Services, Ministry of Social Development 5.40PM (Sally Clarkson, Jennifer Janif)
B Auckland Council Investments ‐ Appendix 2 6.10PM (Gary Swift, CEO)
C Update on Broadband Rollout and Prioritisation Process 6.30PM (Dennis Govender, Project Coordinator, Broadband, Auckland Council With representatives from Crown Fibre Holdings and Chorus)
5 DINNER 6.50PM
6 MATTERS ARISING FROM THE PREVIOUS MINUTES 7.05PM
A LTP Workshop
B EDS – Discussion Meeting – Appendix 10
C Response to survey on Commercial Sex Framework
7 STANDING ITEMS 7.20PM
A Chair’s Report ‐ Appendix 3
B Panel Members’ Report ‐ Appendix 4
C Work Programme Progress Update – Appendix 5 1) Economic Sub‐committee 2) Social and Community Wellbeing Sub‐committee 3) Youth Subcommittee 4) Communications and Engagement Sub‐committee
D Sub‐Committee discussion of Work Programme Activities
E Council Report Back
Agenda - Ethnic Peoples Advisory Panel 10 November, 2011
8 COUNCIL BUSINESS 7.45PM
Information
A Area Plans – Appendix 6
B Brief Revaluation Report – Appendix 7
C Draft Auckland Plan Hearings Options – Appendix 8
D Civil Defence and Emergency Management ‐ Appendix 9
9 PANEL BUSINESS 8.00PM
A Media response to incidents involving ethnic communities
B Special Meeting
C Newsletter
D Christmas Function
E OEA Presentation
10 GENERAL BUSINESS 8.20PM
A ‘What’s on in Auckland’ and its delivery base
B Concert for Town Hall Centenary
THE NEXT MEETING OF THE ETHNIC PEOPLES ADVISORY PANEL WILL BE HELD IN THE MAYORAL BOARDROOM, GROUND FLOOR, AUCKLAND TOWN HALL ON, THURSDAY, 8 DECEMBER 2011 COMMENCING AT 5.30 PM.
APPENDIX 1
Minutes
What: Ethnic Peoples Advisory Panel – October monthly meeting Where: Mayoral Boardroom, Ground Floor, Auckland Town Hall When: Thursday, 13 October 2011 at 5:30pm Who: Camille Nakhid (Chairperson), Rev. Amail Habib (Deputy Chairperson), Asoka Basnayake, Bevan Chuang, Sadiqa Hajee, John Hong, Kafeba Mundele (from 6.05), Ann Pala, Grace Ryu, Jeet Suchdev, Kudakwashe Tuwe, Susan Zhu, Councillor Richard Northey (until 8.50), Rina Tagore, Raewyn Stone (until 8.10), Abba Fidow (From 7.35), Mayor Len Brown (from 6.18 until 7.20), Rebecca McGarry.
Decisions and action points By whom Due 1. Opening of the meeting Camille
Camille welcomed the panel members and invitees.
2. Apologies Camille
The apology from Abba Fidow (for lateness) was accepted.
Felicity Bollen from DoL was unable to attend due to the sequence of time of the agenda item (ARSS)
3. Confirmation of Minutes Camille This item was dealt with after items 4 A) and B)
The minutes of the meeting on 8 September 2011 were confirmed (Moved Amail Habib, seconded Grace Ryu). CARRIED
4 b) Presentation Elizabeth Commercial Sex Industry Review McKenzie This item was given precedence in the order of the agenda Dr. Carina Meares Elizabeth McKenzie, Principal Policy Analyst, Community and Cultural Policy, gave a presentation on the Commercial Sex Industry Review. This has been signed off by the Regional Development and Operations Committee and the Regulatory and Bylaws committee and ties in with the wider bylaw review process. The review includes feedback and discussions from the Health and Wellbeing Workshop. .
The review is currently in the ‘pre-engagement’ phase Options paper is due to be submitted in December Consultation will be in April 2012 with the adoption of the framework being targeted for October 2012
Stakeholder discussions have highlighted the need to protect the image of the city while also recognising that prostitution is legal and therefore such businesses have the same rights as other businesses. APPENDIX 1
Decisions and action points By whom Due EPAP comments:
Concern and questions around the risk of trafficking. Officers noted that such cases in New Zealand were quite rare, and that it was widely felt that the figures in the recent report that came out of the United States were inflated. The Panel were keen to ensure that this was closely monitored to ensure it does not happen but that if it does, it is discovered.
Tuwe requested a list of licensed brothels. Elizabeth noted that no single department in Council holds the information, that there are privacy issues and such request would need to be under Local Government Information and Meeting Act Request (LGOIMA).
A question was asked if there was any research on economic gains (wellbeing) for Auckland through contribution of sex industry, and impact on women. Officers informed that there was no such data, as per the investigations so far.
Bevan shared her insights and thoughts, including those drawn from attending a stakeholder Health Impact Assessment workshop (organised by Council) about the issues faced by ethnic communities with regard to Adult Entertainment. (Reference was also made to ongoing research by a University student)
5. Dinner Break
Taken from 6:10 to 6:32pm
Mayor Len Brown Mayor Len Brown The Mayor joined the EPAP meeting and spoke to the Panel about their role in his vision for the city; he also asked for their initial reflections and thoughts.
He acknowledged the work of EPAP members and the number of events they attend. Stated that he appreciates receiving invitations from the Panel and attends events where possible.
Mayor Brown noted that there has been a lot of talk around the goal of building the world’s most liveable city – with a focus on environment and infrastructure – but that most important for achieving this goal is effectively incorporating other cultures and different nationalities from around the world. He stated that he wants us to be an ‘exemplar in the world’ and ‘brilliant’ in the way that we connect with people. Diversity is Auckland’s greatest strength.
There is a need to put in place a model that settles new migrants Provide a social and community environment Inclusive – acknowledge and understand differences; allow for spaces for different ideas Encourage people from different ethnic backgrounds
The Mayor acknowledged that there was some racism and intolerance, which was a challenge to building the model. He was ready for the challenge and asked the Panel to take up the challenge with him. The Panel had a significant contribution to make: To model the open community we want to build
APPENDIX 1
Decisions and action points By whom Due
EPAP are a ‘bridge’ to communities to find out what is necessary to deliver this ideal
Camille noted that she had reported to Council that in order for this goal to be achieved, a degree of strength and resolve will be necessary from the Council. Council need to recognise that the status quo in terms of community engagement is not good enough Would like to see specifics Concerned about whether the Council is prepared for and willing to address the real issues of racism and discrimination that are standing in the way of achieving this goal
Points of reflection from members:
Employment: Barriers and obstacles to employment - employers fail to recognise the added value that an ethnically diverse workforce brings Central government has a role in settlement, not just a Council role Council could lead by example Being socially well off is of no benefit if not economically prosperous One member’s research with Auckland’s African communities showed that key issues were employment and racism. While New Zealand is very embracing socially, employers are reluctant to employ people from a migrant/refugee background While DHBs are putting in resources for enhancing settlement experience, finding employment continues to be an issue
Education: All schools to be of high standard; not just a few high decile schools.
Social – cultural: Bill of Rights lacks recognition of economic/social/cultural rights.
There are many families who avail of resources (health, education) in New Zealand and then move to Australia and other countries for employment. There are those who do not give up their homes here. Loyalty needs to be fostered to ensure resources spent are not lost
Mayor Brown stated that his goal of ‘the world’s most liveable city’ would meet this desire for loyalty as it: Has a high focus on economic aspects Incorporates natural beauty Is safe/secure/values people/encourages people to achieve goals Values education
If this goal is achieved, people will not want to leave and will feel loyal to the city.
Other observations and comments from members:
o Establishment of the Ethnic Panel is unique in the world. Some members have attended Local Board meetings recently (in the western areas) and there are no elected leaders from ethnic communities. It reflects that more work needs to be done to change the mindset of people (when voting).
APPENDIX 1
Decisions and action points By whom Due
o In countries like France there is overt racism but that does not hinder people getting jobs.
o Council needs to educate communities, build awareness and understanding and lead by example.
o A member voiced concerns - based on personal experiences - about racist behaviour within ethnic communities. o Mayor Brown expressed that he understood that there were elements of racism in New Zealand. He wanted to work towards the vision for an inclusive city, and sought the Panel’s support for that. Finding a solution would not be easy, but a journey – of creating good building blocks.
o Camille stated that some problems come out of a disrespect/lack of understanding for Maori. Organising a mass powhiri for immigrants to give some understanding around the culture is a good idea.
o Mayor Brown stated that he would like to attend more meetings of the Panel. He indicated that he would provide an assessment of what he believes the issues are and these could be talked through one by one at future meetings.
Mayor Brown left the meeting at 7.20pm.
4 a) Presentation Louise Mason Auckland Regional Settlement Support Strategy Louise Mason, manager – Community Development Arts and Culture, gave an overview of the background, key achievements and purpose of the Auckland Regional Settlement Support Strategy.
This presentation was requested in response to the questions that had been raised by the Social and Community Development Forum as to whether Council should have a separate refugee and migrant policy, or whether the issues and needs of these groups would be better reflected by being addressed within all policies across the board. (Copies of presentation provided to members)
Auckland is a multicultural city; addresses how to attract and retain skilled migrants and maximise the benefits of the city’s diversity.
ARSS was launched in 2004 as a platform for government and communities to collaborate for better settlement outcomes.
o Next phase - ‘SALTS’ (cross sectoral groups) are being developed to set a practical focus in the key areas that need to be addressed - Economic Development, Communities and Infrastructure). The economic SALT was set up first and aligns with the Economic Development Strategy. Communities SALT will be set up next.
Councillor Northey informed the Panel of the resolutions on the report to the Social and Community Development Forum.
EPAP has further time to consider its views and provide feedback to the
APPENDIX 1
Decisions and action points By whom Due SCDF on response to migrant and refugee communities – with reference to the report on response to migrants and refugee communities (appendix 3 of the agenda).
Action Louise to provide the first Evaluation Report and other information relating to the situation prior to and post the implementation of ARSS so the level of improvements can be gauged.
EPAP to provide feedback by December 2011.
5. Matters Arising from the Previous Minutes Camille
ARMS Nomination Asoka stated that the selection committee had held their first meeting on 12 October. They are keen to circulate their expression of interest document through the EPAP newsletter – or, as it is a large document, to provide a link to the webpage where it is.
Media Database Asoka noted that she had not yet finalised the media database as the set up of the newsletter has taken a lot of work.
6. Standing Items
a) Chairperson’s Report Camille
This document was circulated prior to the meeting. Camille thanked members for their feedback on her quarterly report to the Auckland Future Vision Committee. Members informed of minor modification in final report – ie. That the Mayor and the Minister co-chair the Social Policy Forum.
b) Panel Members’ Reports
Those received were circulated prior to the meeting or tabled at the meeting.
Camille thanked those who had provided reports. There were suggestions that reports be short, and that the template provided be used.
c) Work Programme Progress Update
Bevan has provided an update for the Youth sub-committee, attached to the agenda at Appendix 7A.
Action: Sub-committee leaders to send their work programme updates to Bevan ten days prior to meetings for Bevan to collate and send to committee secretary.
d) Sub-committee discussion of work programme activities This item was not dealt with due to time constraints.
e) Council Report Back
Ethnic Forum on Draft Auckland Plan – Update
The Forum will take place on 15 October. 19 RSVPs had been received at
APPENDIX 1
Decisions and action points By whom Due the time of the meeting.
7. Council Business
Information
a) Unitary Plan The memo from Phill Reid regarding the Unitary Plan was circulated prior to the meeting. This memo is for information only at this stage. A presentation is proposed for the December meeting.
b) Long Term Plan Reference – Memo previously presented to EPAP and relates to funding priorities for the next ten years.
Action Members to attend a cross panel workshop with the Pacific Peoples Advisory Panel and Disability Strategic Advisory Group in early November.
10. Panel Business
a) Newsletter The newsletter is now in draft form. Contributions from the Panel have been received, those that were received in time will be included in this issue.
A copy will be sent to the Council Communications Team this weekend, for feedback. The aim is to send out newsletter electronically by 24th October.
b) Letter from Migrant Action Trust Camille tabled the letter which was a request for the members of EPAP to act as facilitators at a meeting to be held at 9:30am on Saturday 5th November.
Action Camille, Asoka, Kafeba and Ann to attend.
c) CERD Feedback Ann circulated the submission to Panel members last week. The panel congratulated Ann for her work putting it all together.
d) Special EPAP Meeting (November) This will likely take place on 12 November.
Action Amail to send Panel information.
11. General Business
a) Exit Ticket Tracking The Panel were reminded to retain their entry tickets from the Civic carpark and swap them for the exit tickets at the end of the meeting – this is important to ensure accountability should Democracy Services be audited.
b) December/January Meetings It was decided that the Panel would meet as usual in December, but
APPENDIX 1
Decisions and action points By whom Due that there would not be a meeting in January.
c) Mayoress Ball Tickets to the Mayoress Ball are $458 per head or $4000 for a table of ten.
Action Jeet to see whether anybody in the community is willing to donate a ticket or a table so that EPAP can be represented at the ball.
d) Media Abba noted recent a media story which a panel member had been interviewed about. Abba noted that the Panel and Council agreed previously on a ‘no surprises’ approach for media issues, and asked that members keep the Council informed of all media approaches and responses
The meeting concluded at 9:07pm with no further business. The next meeting will be held on Thursday 10th November at 5:30pm.
Auckland Council Investments Ltd (ACIL)
Auckland APPENDIX Council Investments Ltd An Auckland Council Organisation 2 APPENDIX 2
Auckland Council Investments Ltd (ACIL)
Auckland Council Investments Ltd An Auckland Council Organisation
Organisation
Board Members Chairperson: Simon Allen, BSc, BCom Deputy Chair: Miriam Dean, CNZM, QC, LLB, LLM Candis Craven, ONZM, MA (Hons), Grad Dip Bus Brian Corban, CNZM, QSO Pauline Winter, QSO
Chief Executive: Gary Swift, BCA, CA, CTP
Auckland Council Investments Ltd An Auckland Council Organisation
owns
manages
Auckland Council Investments Ltd An Auckland Council Organisation APPENDIX 2
Objectives
ACIL will manage the Council’s equity investments for the long‐term benefit of the Auckland region by:
. Maximising the value of the investments, both in terms of short‐term returns and longer term increases in value. . Ensuring that the governance of these entities takes account of the Council’s wider economic, social and environmental strategies and objectives.
Auckland Council Investments Ltd An Auckland Council Organisation
Objectives
. Ensuring that the governance of those entities is appropriate, documented and reflects best practice. . To ensure the Council is advised of strategic issues relating to the investments held by the CCO; and . To distribute available income and other returns in a cost effective manner, as agreed with the Auckland Council.
Auckland Council Investments Ltd An Auckland Council Organisation
Philosophy
. We manage the equity investments of Auckland Council
. Auckland Council determines policy, i.e. buy, sell, hold
Auckland Council Investments Ltd An Auckland Council Organisation APPENDIX 2
Interactions with Auckland Council
. To support Council vision, Auckland Plan . SOI . Reporting to Auckland Council . Auckland Council Governance and Monitoring Unit . Local Boards – seek input, provide feedback . “No surprises” philosophy . Open Board meetings
Auckland Council Investments Ltd An Auckland Council Organisation
Auckland International Airport Limited
. Value as at 30 June 2011 ‐ $652 million. . Expected dividend –in excess of $25 million pa. . Strong performance for the year 30 June 2011 (underlying profit $120.9 million, 15% increase on FY10). . Total dividend of 8.7 cents per share ($25.7 million). . Introduction of China Southern Airlines, expansion of Air New Zealand and other airlines. . Recent expansion (24.55% North Queensland Airport and 24.99% Queenstown Airports).
Auckland Council Investments Ltd An Auckland Council Organisation
Ports of Auckland Limited
. Value as at 30 June 2011 ‐ $623 million.
. Expected dividend – around $18 million pa.
. Recent Board of Directors appointments –Rob Campbell, Liz Coutts, Richard Pearson, Wayne Walden.
. New strategic plan is being developed
Auckland Council Investments Ltd An Auckland Council Organisation APPENDIX 2
Auckland Film Studios Limited
. 44.4% owned as at 30 June 2011 ‐ $3.4 million.
. Trading profit of $295k for the year to 31 March 2011.
. No dividends are expected until major contract is secured.
. ACIL purchased the remaining 55.6% of shares on 5 August 2011 for $1.5m.
. Current value of NTA is $8.0 million.
. New strategic plan is being developed.
Auckland Council Investments Ltd An Auckland Council Organisation
Our Current State
30 June 2011 $000
Current Assets (includes loan to Auckland Council) 1,636 Investment in Ports of Auckland Ltd (assessed value 01/10/2010) 622,600 Shares in Auckland International Airport Ltd (market value) 651,840 Investment in Auckland Film Studios Ltd 3,329 Total assets 1,279,405
Current liabilities (includes interest accrued) 1,408 Borrowing from Auckland Council 176,000 MCIL Redeemable Preference Shares 125,000 Total liabilities 302,408
Net Assets 976,998
Auckland Council Investments Ltd An Auckland Council Organisation
Budget Summary
2011/12 budget Budget funding $000's Split % of total expenditure
Financing costs 14,864 89.2%
Staff costs and directors fees 907 5.4%
Professional services fees 370 2.2%
Shared Services Fees 285 1.7%
Amortisation 172 1.0%
Other expenditure 70 0.4%
Total Expenditure 16,668 100.0%
Auckland Council Investments Ltd An Auckland Council Organisation APPENDIX 2
Budget Summary
2011/12 budget Budget funding $000's Split % of total expenditure
Total Expenditure 16,668 100.0%
Dividend Income 43,153 99.8% Other revenue 104 0.2% Total Revenue 43,257 100.0%
Surplus 26,589 Dividends to Auckland Council 26,761
Auckland Council Investments Ltd An Auckland Council Organisation
Diversified Financial Assets Portfolio
. Owned by Auckland Council but managed by ACIL. . Value as at 30 June 2011 ‐ $266.5 million. . Performance to 30 June 2011 (8 months) –2.52% (benchmark 2.79%). . Purpose: . To meet unforeseen liquidity or funding events . To exceed Council’s cost of capital . To grow capital base
Auckland Council Investments Ltd An Auckland Council Organisation
Diversified Financial Assets Portfolio (continued)
. Approximately 20% Global Equities, 45% cash funds and term deposits, 35% Global Fixed Interest. . All income is currently reinvested. . Statement of Investment Policies and Objectives is being developed – will cover –
Auckland Council Investments Ltd An Auckland Council Organisation APPENDIX 3
EPAP – Camille Nakhid
October – November monthly report
Period: 4 October – 31 October 2011
EPAP agenda date: 10 November 2011
Topic/ Event/ Activity: Stuart Middleton, Director/ External Relations, Manukau Institute of Technology
Date: 4 October
Location: AUT University
EPAP in attendance: Camille
Other noted attendees: Tau'ili'ili Cilla Rathbun, External Relations Projects
Narrative: What might MIT be doing to help students from ethnic communities? Interested in the structure and operations of the panel as a possible model for an ethnic panel for MIT. Mr Middleton to send data on participation rates and retention rates of ethnic students at MIT.
______
Topic/ Event/ Activity: Zimbabwe Ambassador
Date: 11 October
Location: Councillors’ Lounge, Town Hall
EPAP in attendance: Tuwe, Kafeba, Camille
Other noted attendees: Cr Northey
Narrative: Brief on the proposed constitutional changes to the electoral system in Zimbabwe.
______
Topic/ Event/ Activity: Social and Community Development Forum, Auckland Council
Date: 11 October
Location: Positive Ageing Centre, 7 The Strand, Takapuna
EPAP in attendance: Jeet (presenter), Susan, Grace, Camille
Other noted attendees: Councillors and a number of organizations representing senior citizens APPENDIX 3
Narrative: Jeet presented his proposal for culturally appropriate rest homes. Very well received by the Council.
______
Topic/ Event/ Activity: Community Leaders Draft Auckland Plan Forum ‐ EPAP
Date: 15 October
Location: Manukau Civic Building, Manukau
EPAP in attendance: EPAP members
Other noted attendees: Crs Richard Northey, Len Brown
Narrative: Community Leaders response to the Draft Auckland Plan which was launched on 20 September.
______
Topic/ Event/ Activity: Presentation of the EPAP Quarterly Report to the Auckland Future Vision Committee
Date: 19 October
Location: Reception Lounge, Town Hall
EPAP in attendance: Camille
Other noted attendees: Councillors, Penny Hulse, Rina Tagore
Narrative: Cr Northey – Commented on the complexities of being representative of ethnic communities and being the voices of these communities. Council needs to be aware that the panel, though an advisory panel to the Council, still needs to consult with their communities prior to providing that advice. The Panel is often called upon to make submissions on national issues instead of on regional Council issues. In addition, the time given to the panel for making submission is usually very brief. There is minimal cost for remuneration of the panel considering the number of events that panel members are called upon to attend by ethnic communities. Unemployment of those from ethnic communities attributed to the reluctance of employers to take a chance on those with whom they are unfamiliar. Camille's response ‐ Council should be excited by the unfamiliar yet it is evident from a look at Council employees that Council has not embraced the employment of those from ethnic communities particularly those from specific ethnic communities. Similar behaviour on the part of employers is not caution but racism and discrimination.
Cr Casey ‐ Asked that the Council look into proper remuneration for travel, parking vouchers, meeting costs with ethnic communities. Supported EPAP's submission on the draft document for the Elimination of Racial Discrimination. Suggested a meeting between EPAP and the Councilors so the latter are aware of EPAP and the work that they do. APPENDIX 3
Camille's response ‐ EPAP members also incurred costs for mobile phone calls and appreciated the Council looking into equitable remuneration in the areas mentioned here and in the report.
Cr Brewer ‐ How does EPAP represent all communities? What communities are missing from representation? The report should also mention the names of the EPAP members. Camille's response ‐ It is impractical for EPAP to consist of 200 plus members from the different ethnic communities though there has been some discussion about the ethnicity of panel members, for example, there have been comments about the lack of representation of those from Europe countries, Japan, South America and the Filipino community. EPAP encourages all members to present themselves at different ethnic events and to engage with as many ethnic communities as possible as they are the voices of all ethnic communities.
Cr Coney – Council should not leave it to EPAP alone but should also beg workin to engage with ethnic communities. Inquired as to an affirmative action programme for Council so that there is greater employment of those from ethnic communities.
Cr Wood ‐ Asked what Council initiatives were there to increase employment of those from ethnic communities in the Auckland job sector. Council to look at its own practices.
Glen Tupuhi (IMSB) – Thanked EPAP for the work it was doing and noted that structural racism might explain the lack of employment of those from ethnic communities. Camille’s response – Structural discrimination as well as institutional racism as we also have to take responsibility for the racism that exists within our own communities and our lack of engagement with the Treaty of Waitangi while having to deal with the racism between mainstream and ethnic communities.
Cr Hulse thanked EPAP for the report. Camille thanked Cr Northey and the Council officers for their support. ______
Topic/ Event/ Activity: EPAP Economic Sub‐committee
Date: 20 October
Location: Council Building, 305 Queen St.
EPAP in attendance: John, Jeet, Grace, Susan, Camille
Other noted attendees: Peta Siulepa
Narrative: Discussed the main points of the Action Plan arising from the 5 key priorities of the Economic Development Strategy.
______
Topic/ Event/ Activity: Korean Community Leaders meeting
Date: 22 October APPENDIX 3
Location: Council Building, Upper Harbour Board, Albany
EPAP in attendance: Grace (organizer), Susan, Camille
Other noted attendees: Community Leaders
Narrative: Attendees discussed their work in the community and their thoughts on what should be included in the Draft Auckland Plan. Concerns were around strong international links with sister cities in Korea;r a place fo elderly Koreans; supporting young mothers to provide a quality education for their children; communicating with the Korean community through the Church; finding appropriate spaces for Korean women to carry out programmes; the effects of proximity to electric pylons; provision of Korean schools to teach about Korean culture; Korean university students’ relationships with each other; promoting a Korean festival.
______
Topic/ Event/ Activity: Chinese Delegation from Ningbo
Date: 26 October
Location: Councillors’ Lounge, Town Hall
EPAP in attendance: John, Bevan, Susan, Camille
Other noted attendees: Crs Northey, Anae
Narrative: Conversations with the delegates on Ningbo’s economic profile
______
Topic/ Event/ Activity: Bhartiya Samaj Senior citizens Meeting
Date: 29 October
Location: Mt Roskill War Memorial Hall
EPAP in attendance: Jeet, Camille
Other noted attendees: Wonderful, funny senior citizens
Narrative: Jeet entertained and educated wonderfully engaging senior citizens
______
Topic/ Event/ Activity: Auckland Regional Ethnic Council
Date: 29 October
Location: Dominion Road School Hall, Mt Roskill APPENDIX 3
EPAP in attendance: Camille
Other noted attendees: Penny Hulse, Don Brash, Jackie Blue, Rajen Prasad and other politicians
Narrative: Political candidates talked about their party’s policies. Two members from the Electoral Commission explained the referendum on MP and the different choices proposed.
______
APPENDIX 4
EPAP REPORT FOR THE PERIOD SEP-OCT 2011 Amail Habib-Deputy Chairperson
EPAP FORUM PLANNING MEETING: Date: 26th Sep 2011 Venue: AUT EPAP in attendance: Amail, Camille, Susan, Bevan and Ann Other notable attendees: Rina Tagore Narrative: Planning for the EPAP forum to be held on 15th Oct was discussed in detail.
Submission‐Elimination of Racial discrimination: Date:29th Sep 2011 Venue: McDonald New Lynn EPAP in attendance: Amail, Camille, Ann and Tuwe Other notable attendees: Narrative: The submission to the Racial Discrimination was discussed and points given to Ann for finalising the submission.
Courtesy meeting with Ambassador from Zimbabwe: Date: 11th Oct 2011 Venue: Town hall EPAP in attendance: Amail, Camille, Tuwe and Kafeeba Other notable attendees: Tara Pardhan, Cr Richard Northey, Narrative: The meeting was called by Councillor Richard Northey to meet the ambassador of Zimbabwe. It was a courtesy meeting. The ambassador briefed the members of the meeting about the present situation in Zimbabwe and answered some questions. Richard Northey welcomed her and briefed her about Auckland and New Zealand. He raised some concerns which were responded by her. Camille also asked a couple of questions about the situation in that country.
Two days’ Annual conference of Ministry leaders: Date: 11th and 12th Oct 2011 Venue: Dilworth School EPAP in attendance: Amail Other notable attendees: Bishop Ross Bay, Manager Auckland Council Health and Safety, Archdeacons and about one hundred clergy Narrative: The conference concentrated upon the huge incidents of Christchurch earthquake and Pike River mine disaster. The role of church was discussed and elaborated. Presentations were made by the a number of notable personalities from Christchurch and Pike River area. Overall it was an uplifting training.
EPAP FORUM: Date: 15th Oct 2011 Venue: Manakau Civic Centre EPAP in attendance: All Panel members Other notable attendees: Mayor Len Brown, Richard Northery, Rawyn Stone, Rina Tagore, Council staff and a number of Community leaders Narrative: The forum was well attended. Mayor Len Brown spoke at the beginning of the forum followed by a presentation by Cr Richard Northery. The attendees split into groups to discuss various issues which were then reported back to the forum. It was a successful forum. APPENDIX 4
SWIP BOARD PRESENTATION TO THE Regional Development and Operations committee: Date:18th Oct 2011 Venue: Town hall EPAP in attendance: Amail Other notable attendees: Cr Ann Hartley (Chair) Councillors and SWIP board members accompanied by thirty other chairs/leaders of thirty other organisations Narrative: The presentation was made by the Chair of SWIP board and a plan was presented to the committee about the injury prevention in Auckland. SWIP board’s existence is in question following the funding cut. The proposal was supported by a few councillors and a meeting with Louise Mason took place immediately after the presentation. A follow up was decided upon and a committee was formed.
Leaders’ day: Date:19th Oct 2011 Venue: Laidlaw College EPAP in attendance: Amail Other notable attendees: Almost hundred priests and leaders attended Narrative: A full day training session was conducted by Laid Law College. The presentations were made by three highly reputed international leaders.
Board’s Self Appraisal: Date: 25th Oct 2011 Venue: Community Waitakere Resource Centre EPAP in attendance: Amail Other notable attendees: Richard barter and Twenty Community leaders Narrative: The training session was organised by Community Waitakere and was facilitated Carole Schole. It was an extremely useful session. I had already attended this training last year but still found it to be fruitful. I would recommend all panel members should attend this session if an opportunity arises in the future.
Alcohol Reform Bill Consultation: Date: 27th Oct 2011 Venue: Trusts stadium Heron lounge EPAP in attendance: Amail Other notable attendees: Carmel Sepuline, Local Board members, Police officers, Pacific Wardens and other community leaders Narrative: The presentation was made by the Auckland Council officers. The consultation process was quite innovative. A good briefing was given by the presenter Nicky. A lot of resource material was distributed. The slogan was “BLOW THE WHISTLE”. Whistles and table coasters with slogans were distributed to the participants.
Workshop Domestic Violence in Asian Communities : Date: 27th Oct 2011 Venue: Manukau Rooms Henderson Civic Centre EPAP in attendance: Amail, Sadiqa Haji and Grace Other notable attendees: Council staff, WEB board members, other community leaders Narrative: The presentation was made by Council Staff who hd attended an International Conference in London and Canada. The presenter shared her experience of the conference and how the issues of domestic violence against women are tackled and how can that be implemented in New Zealand. APPENDIX 4
EPAP – Sub-committee member monthly report
Subcommittee: Communications and Engagement Name (member): Asoka Basnayake Period: 6 October – 1 November 2011 EPAP agenda date: 10 November 2011
Topic/ Event/ Activity: Communications and Engagement sub committee meeting Date: 4 Oct 11. 5.30-6.30 Location: Thirsty Whale pub, Three Kings Narrative: Asoka and Kafeba met to discuss action points for the communications and engagement action plan and the newsletter. Apologies received from Susan. We assessed what actions we have achieved and what needed to be done. The priority for October November – to launch the EPAP newsletter (The Voice) and to update the media contacts list.
Topic/ Event/ Activity: EPAP newsletter Date: 5 Oct – end Oct Location: Narrative: Asoka liaised with other members (Camille, Ann, Bevan, Kafeba, and Tuwe) and the Mayor’s office who provided articles and Del (the person contracted to do the newsletter). The deadline for getting the newsletter out was 24 Oct. However, this was not met due to the delay in submitting copy to Del. We attempted to complete the newsletter by at least end Oct. The newsletter was submitted to the Comms team on the 28 Oct.
There were some guidelines provided at this time and I feel that we should have managed it better. However, despite setbacks, the newsletter was done in a very professional manner and thanks are due to Del and Camille for their hard work and for Leonie Mansor from the Council for her input.
Topic/ Event/ Activity: ARMS Trustee Appointment Committee Initial meeting Date: `12 Oct 2011 Location: ARMS Three Kings Narrative: Attended the first meeting of the Trustee Appointment Committee. A briefing of duties was done by the retiring Chairperson Colin Dale. Members of the committee are Lily Lee (OEA representative), Elias Belcha (representing the Refugee Coalition) and I as the EPAP representative.
The meeting was to agree on the process, criteria, advertising, short listing and selection. IT was decided to seek help from EPAP to disseminate the advertisement via our email lists and to insert a community notice in the EPAP newsletter. This was done but later had to be removed due to the delay in releasing the newsletter as the cut off date for applications was 29 October. I sent an apology to Mary Dawson via email and she acknowledged it.
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Topic/ Event/ Activity: The Annual Katina Ceremony, Sri Lankaramaya Buddhist temple Date: 16 Oct 2011 Location: Pukeora Crescent, Otahuhu Narrative: Asoka attended the annual end of the rainy retreat ceremony of the Sri Lankan Buddhist temple which is an all day event. Met many new Sri Lankan migrants who were given information on accessing services via organisations such as ARMS, MAT, Career Services and Chamber of Commerce and spoke to them about EPAP.
Topic/ Event/ Activity: MSD Deevali Celebrations Date: 29 Oct 2011 Location: Raviz, Ellerslie Narrative: MSD Indian staff celebrated Deevali in grand style with a cultural exchange programme and dinner. Staff from many Indian states presentations and performances from some of the states of India such as Rajasthan, Kerala, West Bengal, Himachal Pradesh etc. I met many new faces and had a beautiful cultural experience with the Indian community although I did not attend this in my EPAP capacity.
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EPAP – Sub-committee member monthly report
Subcommittee: Youth Name (member): Bevan Chuang Period: 6 October – 1 November 2011 EPAP agenda date: 10 November 2011
Topic/ Event/ Activity: Verse 2 – a collection of the latest short works and excerpts from New Zealand’s leading Pacific contemporary dance company Black Grace. Date: 5th October 2011 Location: Maidment Theatre Narrative: EPAP members were invited to attend the Verse 2 performance at Maidment Theatre with Mayor Len Brown. This is a contemporary Pacific dance performance.
Topic/ Event/ Activity: Brighter Future Starts Here – Mental Health Foundation Date: 8th October 2011 Location: Te Tuhi Narrative: Mental Health Foundation and Counties Manukau DHB worked together to organise a mental wellness workshop for youth. EPAP members Susan Zhu and Bevan Chuang were invited to speak to young people about career development and goals.
Topic/ Event/ Activity: The Auckland Plan Feedback Forum Date: 15th October 2011 Location: Manukau Civic Centre Narrative: Facilitated the presentations and working group of the feedback forum.
Topic/ Event/ Activity: Re-launching the Centre for Asian and Ethnic Minority Research (CAHRE) Date: 17th October 2011 Location: School of Population Health, University of Auckland Narrative: Attended by EPAP members Ann Pala, Sadiqa Hajee, Grace Ryu and Bevan Chuang and Council Official Rina Tagore. CAHRE will now also cater for the MELAA Group.
Topic/ Event/ Activity: Draft Economic Development Strategy meeting with Auckland Council Date: 19th October 2011 Location: Auckland Council Narrative: Attended by John Hong, Jeet Suchdev, Susan Zhu, Camille Nahkid, and Bevan Chuang. To discuss the Economic Development Strategy in the ethnic perspective.
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Topic/ Event/ Activity: Meeting with Shasha from Shakti Date: 25th October 2011 Location: Auckland Art Gallery Narrative: Meeting with Shasha, youth worker for Shakti, on how to work closer together on issues on ethnic youth.
Topic/ Event/ Activity: Meeting with Len Brown on November trip Date: 26th October 2011 Location: Auckland Town Hall Narrative: EPAP members attended include John Hong, Susan Zhu and Bevan Chuang. To discuss with Len and Press Secretary on Len’s trip to Shanghai, Guangzhou and Hong Kong on 10 November.
Topic/ Event/ Activity: Meeting with delegations from Ningbo Date: 26th October 2011 Location: Auckland Town Hall Narrative: EPAP members attended include Camille Nahkid, John Hong, Susan Zhu and Bevan Chuang. To meet delegations from Ningbo, who were hosted by Deputy Mayor Penny Hulse and Cr Bob Harvey. 6 delegates from Ningbo visited Auckland to talk about waterfront and risk management. Ningbo is one of Auckland’s sister cities.
Topic/ Event/ Activity: Meeting with United States Consulate General Date: 1st November 2011 Location: ANZ Tower Narrative: Meeting between Jeremy Slezak, Political and Economic Officer of United States Consulate General and Bevan Chuang on issues related to the ethnic community. The US Embassy is keen to gain better understanding about New Zealand’s people and culture, particularly on the multi-culturalism. This role was previously located in Wellington and has relocated to Auckland due to the said reasons.
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EPAP – Sub-committee member monthly report
Subcommittee: Youth Subcommittee
Name (member): Sadiqa Hajee
Period: 4th Oct- 4th Nov
EPAP agenda date: 1st November
Topic/ Event/ Activity: The Auckland Plan Feedback Forum
Date: 15th October 2011
Location: Manukau Civic Centre
EPAP in attendance: All EPAP members Other noted attendees: Mayor Len Brown, Richard Northay, Auckland staff and ethnic community leaders Narrative: Network, feedback from the two previous forum to the community leaders, also to collate extra inputs from them, Anna and I facilitated one table.
Topic/ Event/ Activity: The Launch of the Centre for the Asian and Ethnic Minority Health Research (CAHRE)
Date: 17th Oct
Location: The University Of Auckland
EPAP in attendance: Sadiqa, Anna Pala, Bevan, Grace
Other noted attendees: Hon Tariana Turia Associated Ministry of Health, Rawyn Stone (AC) Rina Tigor (AC), Jenifer Janif (MSD), CAHR’s staff, Annette Mortesen (NDSA), Settlement Support’s staff, Health and Disability Commission and more.
Narrative: The Centre for Asian and Ethnic Minority Health Research (CAHRE), is a research unit at The University of Auckland, is based on the School of Population Health in Tāmaki. The centre has a strong focus on the current health issues of Asian and other Ethnic Minorities in New Zealand, and seeks to develop strategic ways to improve and visualise the health status of this fast growing population.
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Topic/ Event/ Activity: New Out West Meeting The theme of the event was: International Conference on Violence Against Women Date: 27th Oct
Location: Civic Centre, Henderson EPAP in attendance: Sadiqa, Amail Habib, Grace Other noted attendees: Settlement Support, Auckland Council (Monica Sharma), NGO, WDHB, MSD and more Narrative: Jenifer Janif (MSD) reported back her summary of her recent participation of an International conference in UK and Canada about family violence, under age marriage, race relation, elder abuse and human rights.
Topic/ Event/ Activity: Meeting Auckland Latin American activists’ member Date: 28th Oct
Location: Greenlane Clinical Centre EPAP in attendance: Sadiqa, Camille, Nakhid Other noted attendees: Diana Gomez Narrative: Diana was keen to build bridge between her community and the Ethnic people’s advisory panel; she advised her community leader will attend Auckalnd Council’s forum and activities. Diana uploaded Latin American’s submission to the council. APPENDIX 4
EPAP – Sub-committee Member Monthly Report (Oct/ Nov 2011)
Subcommittee: Community & Engagement & Wellbeing Name of Presenter: Kudakwashe Tuwe Period: 6 October – 1 November 2011 EPAP agenda date: 10 November 2011
Topic/ Event/ Activity: Meeting with the Zimbabwe Ambassador to NZ Date: 8th October 2011 Location: St Joseph School, Onehanga Narrative: In my capacity as a Zimbabwean community member I was asked to host the ambassador, i.e. collecting her to the airport and taking her to the public meeting. I had an opportunity to share with her the work of EPA. The public meeting was a success.
Topic/ Event/ Activity: Meeting the Zimbabwe Ambassador to NZ with the Mayor/ Councillor Richard Nothery Date: 811h October 2011 Location: Mayoral Office Narrative: As a EPA member and more so a Zimbabwean, I was invited by Councillor Richard Nothery to a meeting with the Zimbabwe ambassador. The EPA Chair (Camille) and Kafeba also attended the meeting.
Topic/ Event/ Activity: The Auckland University of Technology Student Meeting Date: 15th October 2011 Location: The Auckland University of Technology Narrative: This a meeting with the AUT Student support staff to help and link African students to the industry.
Topic/ Event/ Activity: Feedback meeting with the Ethnic Community Leaders Date: 15th October 2011 Location: Manukau Civic Centre Narrative: Attended by EPAP members in order to hear the feedback from the ethnic community
Topic/ Event/ Activity: Helping the Auckland African Date: 19th October 2011 Location: Grey Lynn, Auckland Narrative: Attended by Camille, Kafeba, Tuwe and two executive members of the Auckland African community. The purpose was to planning for a public meeting for African community leaders in Grey Lynn Auckland on the 5th Nov 2011.
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Topic/ Event/ Activity: Botswana Morning Tea Meeting Date: 21st October 2011 Location: VIP, The Cloud, Auckland Water Front Narrative: Invited by the Botswana Honorary Consul (in NZ) to a business function aimed at promoting trade business with Botswana. The meeting was attended by the Botswana Minister of Foreign Affairs & International Trade and the botswana High Commission to NZ.
Topic/ Event/ Activity: Helping the Auckland African Date: 27th October 2011 Location: Grey Lynn, Auckland Narrative: Attended by Camille, Kafeba, Tuwe and two executive members of the Auckland African community. The purpose was to planning for a public meeting for African community leaders in Grey Lynn Auckland on the 5th Nov 2011.
Topic/ Event/ Activity: EPAP PPAP and the Disability Panels meeting Date: 1st November 2011 Location: Auckland Civic Building Narrative: EPAP members attended include Camille, Amail, Bevan Chuang and Kudakwashe .This was a feedback meeting to the Panels on the Long Term Plan and the Regional Transport Programme.
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EPAP – Sub-committee member monthly report
Subcommittee: Economy
Name (member): John Hong
Period: October, 2011
EPAP agenda date:
1. Topic/ Event/ Activity:
Draft Auckland Plan Roadshow
Date: 11/10/2011 Time: 12:00am-3:00pm
Location: Botany Down Library
Narrative:
Together with staff from Council, we are demonstrating Draft Auckland Plan to the local community and seeking feedback as well. Please see photo attached.
2. Topic/ Event/ Activity:
EPAP Monthly Meeting
Date: 13/10/2011
Location: Auckland Town Hall
Narrative:
Various topics discussed. His Worship Mayor Len Brown also attended with other council members.
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3. Topic/ Event/ Activity:
Ethnic Forum initiated by EPAP
Date: 15/10/2011
Location: Manukau Civic Theatre
Narrative:
EPAP intiated and organized the forum to discuss draft Auckland Plan. His Worship Mayor Len Brown, Councillor Richard Northey, Council Staff and diverse ethnic community members and leaders attended to make submissions about Draft Auckland Plan.
4. Topic/ Event/ Activity:
EPAP Economic Sub Committee providing feedback and input to Draft Economy Strategy Action Final.
Date: 19/10/2011 Time: 7:00pm-9:30pm
Location: Hamburg Room, Economy Department, Auckland Council
Narrative: Peta from Council’s economic department had a meeting with EPAP Economic Sub Committee members seeking submissions about council’s draft economic strategy. Members attended from EPAP are: Camille, Jeet, Bevan, Susan, John. All members attended were all active make quite a few valuable submissions, which were recorded by Peta. Due to limited time, further submissions submitted later to Peta to be included in her submission before deadline, 31st of October by Bevan, Amail and John. Please see submissions attached.
5. Topic/ Event/ Activity:
Draft Auckland Plan Roadshow
Date: 20/10/2011 Time: 2:00am-5:00pm
Location: Pakuranga Library
Narrative:
Together with staff from Council, we are demonstrating Draft Auckland Plan to the local community and seeking feedback as well. Please see photo attached.
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6. Topic/ Event/ Activity:
Meeting with Mayor Len Brown about his coming visit to China in November 2011 and April 2012.
Date: 26/10/2011 Time: 1:00-2:00pm
Location: Auckland Town Hall
Narrative: Susan, Bevan and John are invited by Mayor to advise about cultural nuance and other protocols/issues and particular points concerned regarding his coming official visit to sister and friendship cities in China.
7. Topic/ Event/ Activity:
Hosting delegation from Ningbo City, China
Date: 26/10/2011 Time: 5:00-7:30pm
Location: Auckland Town Hall
Narrative:
Hosting delegation from Ningbo City, China, a sister city of Auckland with councillors Arthur Anae, Cr. Richard Northey and Cr. Cathy Casey and Team of International Relationship, Auckland Council. Mayor Len Brown also came later. Bob Harvey, Chairman of Waterfront Auckland attended as well. Members attended from EPAP are: Camille, Bevan, Susan and John. Relationship and understanding of both cities strengthened.
8. Topic/ Event/ Activity:
John Hong’s Column introducing Draft Auckland Plan in Chinese Media New Zealand Chinese Herald and Skykiwi.co.nz
Date: weekly
Location: newspaper and website
Narrative: Weekly introduction of Draft Auckland Plan and achievements of Auckland Council.
APPENDIX 4
Sub-Committee links AUCKLAND COUNCIL’S ETHNIC PEOPLES ADVISORY PANEL: WORK PROGRAMME (July 2011- June 2012)
The work programme will guide and prioritise the work of the Ethnic Peoples Advisory Panel (the Panel). The work programme is based on priorities from both Auckland Council and the Panel.
Expected outcome The purpose of the Ethnic Peoples Advisory Panel is to: identify and communicate to the Council the interests and preferences of ethnic peoples of Auckland in relation to the content of strategies, policies, plans and by laws of the Council; any matter that the Panel considers to be of particular interest or concern to the ethnic peoples of Auckland; and advise the Mayor, and the council’s governing body and local boards, of the council processes and mechanisms for engagement with ethnic peoples and communities in Auckland. In addition to the legislated purpose, the Panel aims to: advise Council Controlled Organizations of interests and preferences of ethnic peoples; and mechanisms for engaging with ethnic peoples and communities in Auckland. Monitoring and reporting: This work programme has a list of activities and measures which will be the basis to monitor and track progress. These activities and measures will be updated every quarter in discussion with Council staff. This will allow for the programme to be responsive to council and Panel priorities.
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Ethnic People Advisory Panel (EPAP) - Work Programme (2011-12) Page 1 of 4 5
Ethnic Peoples Advisory Panel work programme 2011/2012
Key Activities Sub-committees Work Related to Activity Comment on progress
1. Sign off on Terms of EPAP . All EPAP members attend scheduled panel . Achieved Reference/ meetings Relationship . A ToR Sub-committee is set up to review the . Final ToR not received. Ongoing Agreement with ToR Auckland Council . All EPAP members advise on the Terms of . Ongoing Reference . Effective and timely contributions from EPAP . Ongoing members 2. Develop a Communications & . Communication and Engagement Plan to be . On Track Communication and engagement developed by Council and the Panel Engagement Plan for the Panel 3. Engage and advise EPAP – Members/ . Key council projects / initiatives e.g. Panel attended: with Council on key subcommittee allocation Auckland Plan (Discussion document), . Auckland Plan Feedback meeting strategic activities and based on themes/ topics Council Plans, Economic Development and . Joint meeting with Pacific Peoples policies that are Cultural Strategies, Rugby World Cup, Local Advisory Panel and Disability significant to the Board Plans, Unitary Plan Strategic Advisory Group on Long ethnic communities Term Plan Other Key projects/initiatives: On Track
. Engage networks and communicate with . Ongoing and On Track ethnic communities and organizations on key council priorities and projects . Lead and host forum/s and workshop/s with . Hosted 3 community forums on Council Auckland Plan to date . Facilitate at workshops and forums based on . Facilitated 3 community forums on prior agreement Auckland Plan to date . Input and analyse feedback from community . On Track – Analysed and engagement undertaken by Panel or as summarised feedback on Auckland agreed Unleashed; summarised feedback on Draft Auckland Plan 3.1 Engage and consult on Economic . Organise forums/ workshops with Auckland . Successful meeting with Peta the Auckland Council (Economic Development) Si'ulepa from the Auckland Council Council Economic . Identify and collaborate with professionals on Draft Economic Strategy APPENDIX Development (Tourism & Business/ Management, in . Sent submissions on Draft
Ethnic People Advisory Panel (EPAP) - Work Programme (2011-12) Page 2 of 4 5
Strategy particular members of the ethnic Economic Development Plan to communities who wish to participate in this Auckland Council by 31st October strategy 2011 . Advise CCO on economic issues affecting ethnic communities . Provide feedback to and links with relevant economic development networks to ethnic communities . Engage ethnic communities in organizing mutually economically beneficial ethnic events . Establish a relationships with relevant agencies and groups (e.g. Ministry of Foreign Affairs and Trade, Council’s Business Advisory Panel) 4. Raise awareness of Social & community To integrate equity and social justice social justice and wellbeing perspectives that affect ethnic communities equity as part of EPAP’s ongoing work Integrate a human rights perspective and the social wellbeing of ethnic communities as part of EPAP’s ongoing work. Support for English language learning and ethnic language maintenance Participate in the Diversity Forum 5. Facilitate involvement Youth Facilitate involvement of ethnic youth on the . Discussions with Shasha Ali, Youth of ethnic youth Foundation Youth Council. Unit Coordinator for Shakti on issues Promote cultural values and support for amongst ethnic youth took place in language maintenance, intercultural October. Looking for opportunities to exchanges, education and employment present at Foundation Youth among ethnic youth Council. Looking for opportunities to facilitated the establishment of ethnic youth initiatives in other parts of Auckland. . Ethnic youth employment and economic development opportunities discussed in Draft Economic Development Strategy submissions. . Looking to establish relationship with Youth Programme Advisers APPENDIX
Ethnic People Advisory Panel (EPAP) - Work Programme (2011-12) Page 3 of 4 5
6. Review progress of Communications & Evaluate effectiveness against the panel’s . Newsletter (The Voice) – on-track; Panel engagement mandated obligations, Terms of sent to Auckland Council’s Comms Reference/Relationship Agreement and team on 28 October for review other relevant measures . Susan Zhu and John Hong a weekly contributor on Chinese media (New Zealand Chinese Herald, United Chinese Press and Skykiwi.com) 7. To ensure continuity of EPAP/ members through Advise parliamentarians to change the . Engaged and encourage ethnic EPAP Chair relevant Act community to participate in Participation and representation of ethnic democratic rights through perspective in the democratic process submissions on Auckland Plan
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Ethnic People Advisory Panel (EPAP) - Work Programme (2011-12) Page 4 of 4 5 APPENDIX 6
Memo 27 October 2011 To: Ethnic Peoples Advisory Panel From: Ross Moffatt, Manager – Area Spatial Planning
Subject: Area Plans
Overview
This memo provides an overview of the Area Planning programme to the Ethnic Peoples Advisory Panel.
We will also be giving a joint presentation on the Area Plans and Unitary Plan to the Ethnic Peoples Advisory Panel at the December meeting. During this meeting we will be seeking the Panel’s views on the following: 1. How the Panel would like to be involved in the Area Planning programme; 2. Key issues for Ethnic People to be considered in Area Planning; and 3. How to best engage with Ethnic communities on Area Planning (eg. methods or communication styles which may be particularly effective).
The concept of Area Plans has been progressively developed through 2011, with reporting to the Planning and Urban Design Forum and Auckland Future Vision Committee, and also to Local Boards (comprehensive reporting to all boards through November). The scope, process and guiding principles for the development of Area Plans have been endorsed by the Auckland Future Vision Committee.
Purpose of Area Plans
The preparation of new ‘Area Plans’ is a tool that enables the Council to provide apply the strategic directions of the Auckland Plan at a more local level. An integrated ‘three-tier’ approach for spatial planning for the Auckland region has been developed - the first tier being the highest level of planning in the Auckland Plan, reflected then by comprehensive Area Plans at a Local Board scale, then addressed and resolved at a local ‘precinct’ level by a range of planning initiatives.
The diagram below illustrates the ‘three-tier’ approach.
Auckland Plan
(region/citywide)
‘Area Plans’
‘Local Plans’ e.g. Centre Plans/Precinct Plans/ Structure Plans
APPENDIX 6
Area Plans are intended to provide: A depiction of how Auckland Plan directions and aspirations could be implemented at a local scale; An integrated ‘picture’ of economic, environmental, social and cultural outcomes at a more local level expressed in both text and map form; A process to help resolve tension between regional and local aspirations; Able to include outcomes, aspirations and initiatives broader than those within Council control; and A process to achieve integrated planning as much as a product.
There are a number of reasons why Area Plans are beneficial, including:
Primary Purposes: To provide more local level strategic direction aligned to the Auckland Plan; To provide strategic place-based direction to inform the development of Unitary Plan provisions under the Resource Management Act; To provide a strategy to guide the future location, sequencing and prioritisation of local ‘precinct’ plan development (e.g. centre and structure planning); To provide an organisation-wide platform to inform and integrate the development of Council projects and plans (e.g. open space, transport, economic development), and those of other key stakeholders.
Secondary Purposes: To provide planning consideration and coverage for large parts of the region that do not require further detailed planning intervention or scrutiny, as is the case for local ‘precinct’ plan locations; As a more readily accessible and relevant process and resource for the community at large to understand and be involved in planning for their local areas; To assist Local Boards and communities by providing a long-term spatial vision for areas, and to guide future Local Board Plan development; To provide context and potential to identify future precinct plan locations or other local planning initiatives.
Scope of Area Plans and Relevance to Ethnic People
Area Plans are to be defined geographically by Local Board area, giving a total of 21 Area Plans to be developed across Auckland. Effective consultation and engagement, including with Ethnic communities, is essential to the successful development of robust and well-supported Area Plans.
The Area Plans will cover a range of matters likely to be of interest to Ethnic People. The following matters or items below would be shown in Area Plans, both where they are agreed and committed, or aspirational and uncommitted: The outcomes of the Auckland Plan (currently draft) related to the particular area; Analysis and representation of issues, challenges and opportunities in the area; Land uses and activities, and their mix, expected to be realised over time; The type and nature of buildings and spaces to be developed (or protected); Town centres of different sizes, roles and functions and their future form and extent; Key transport facilities, routes and services; Local historic heritage, landscape, natural and ecological features and landmarks for protection; Important social and cultural facilities and sites of interest and importance; Particular areas where more detailed precinct planning is required or is underway; and A range of other attributes or opportunities for future consideration.
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Timeframes
The 21 Area Plans will be developed across a 3-4 year programme. Each Area Plan is expected to take 9-10 months to complete (including establishment and adoption phases), with a core resource required for a period of 6-8 months. The process anticipates regular inputs from other parts of Council (e.g. urban design, community development, open space, heritage, transport, economic development), Council Controlled Organisations and key external infrastructure providers and other government organisations.
A number of criteria were used to determine the selection and sequencing of the Area Plan programme, with the need for Area Planning to assist in the development of content of the Unitary Plan along with the priority identified in the draft Auckland Plan being considered priority criteria.
The first two Area Plans (Mangere-Otahuhu and Hibiscus and Bays Local Board areas) will commence in November 2011. These areas were selected for the following reasons: Mangere-Otahuhu Local Board area: The Southern Development Initiative (draft Auckland Plan priority), infrastructure projects requiring land use integration (the South-Western Airport Multi-Modal Corridor Study), and the presence of different environments (residential, business, major infrastructure, cultural and natural heritage and open space environments) to inform the Unitary Plan; and Hibiscus and Bays Local Board area: Silverdale and the Hibiscus Coast Gateway (draft Auckland Plan priority development areas), infrastructure projects requiring land use integration (PENLINK and the Northern Busway Extension), and the mix of rural and urban environments to inform the Unitary Plan.
An indicative sequence has been developed for the remaining Area Plans, shown in the figure overleaf. It is expected that some ‘fine tuning’ will occur to the sequence below following consultation with Local Boards in November 2011. Following completion of the first two Area Plans, a programme for the development of Area Plans across the region will be prepared which will provide further detail on expected start dates for each Area Plan.
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Approach to Consultation and Engagement
There have been a number of recent consultation and engagement processes completed by Auckland Council (particularly the Auckland Plan discussion document and draft Local Board Plans) and by legacy Councils to support future planning and strategic direction setting at both a regional and sub-regional level. While the extent of feedback received to these processes varies from Local Board to Local Board, the aspirations and feedback received generally provides a sound basis to commence Area Planning.
Given this body of knowledge available, it is proposed that the development of draft Area Plans will build on the local views already received on relevant plans, and be supplemented by targeted stakeholder engagement to confirm previous feedback and to seek further feedback where topic gaps may exist. The draft Area Plan would then be subject to a wide ranging public feedback process that would allow for aspects of the Area Plan to be reconsidered and amended. By adopting this approach, existing feedback can be built upon in a way that recognises previous contributions of the public and stakeholders (including Ethnic Peoples), without starting with a “blank slate”.
Relationship to Unitary Plan
A key dependency for Area Planning is the Unitary Plan (information on which has already been presented to the Panel), which will embed Area Planning outcomes in regulation. Given the timeframe the first notified Unitary Plan is working towards it will not be possible for Area Plans to be completed for the entire region by the time the Unitary Plan is due for notification in early 2013. However, it is critical that both the Area Planning and Unitary Plan processes are developed to allow Area Plan outputs to be introduced over time in a manner which fits with the
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Unitary Plan structure and which makes effective advantage of the Area Plan analysis. It is envisaged that this will occur through the adoption of a range of environments (rural, urban, open space and natural) and elements or features (heritage and transport) to be identified in Area Plans which can be directly related to the provisions and tools used in the Unitary Plan. The Unitary Plan will identify these environments and features to a more specific level of detail than the Area Plans.
Next Steps
As set out above, we will be giving a joint presentation on the Area Plans and Unitary Plan at the Ethnic Peoples Advisory Panel December meeting. During this meeting we will be seeking the Panel’s views on how the Panel would like to be involved in the Area Planning programme, key issues for Ethnic People and how to best engage with Ethnic communities on Area Planning. We will also be meeting with other Council Advisory Panels to get their views and understand how to best engage with those Panel audiences.
Consultation with Local Boards on the proposed Area Planning sequence (other than the location of the first two Area Plans, which are fixed) will occur in November 2011, with the results reported back to the Auckland Future Vision Committee in December 2011 to make a final decision on the sequence.
The Area Spatial Planning team will continue to progress the preparatory work on the Area Planning programme, and to commence work internally within Council on the first two Area Plans in the Mangere-Otahuhu and Hibiscus and Bays Local Board areas.
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APPENDIX 7 A Auckland Council 2011 General Revaluation Project – Report 2
File No.: CP2011/06590
Executive Summary At its 6 October 2011 meeting, the Strategy and Finance Committee considered a report entitled Auckland Council 2011 General Revaluation Project – Report 2, and resolved as follows: a) That the report be received. b) That the Strategy and Finance Committee notes the information contained in the Auckland Council 2011 General Revaluation Project – Report 2.
Councillor Anae Arthur Anae requested that this information be made available to the Pacific and Ethnic Peoples Advisory Panel. This information is attached.
Recommendation/s a) That the report and information be received.
Attachments No. Title Page A Report to Strategy and Finance Committee B Indicative Residential Values by Legacy Council C Chief Financial Officers presentation D Valuer Generals presentation
Signatories Authors Cecily Dower, Committee Secretary
Appointment of Auckland Council representative for the annual plan process for regional amenities Page 1 and museums
APPENDIX 7 B
Report Name: Auckland Council 2011 General Revaluation Project – Report 2
File No.:
Executive Summary The purpose of this report is to provide a progress update on the 2011 General Revaluation project and advise the committee of the high-level valuation outcomes of the revaluation.
This revaluation involves the amalgamation of the separate District Valuation Rolls of the seven former territorial authorities, which have differing valuation dates and rateable bases, into a single District Valuation Roll with a common revaluation date, 1 July 2011, and rateable base, Capital Value. Our previous report to the committee on 2 June 2011 provided full background information pertaining to the project and the revaluation process in general.
The first Auckland Council revaluation is the largest rating revaluation undertaken in New Zealand with 516,000 rating units. It is a joint project between the Auckland Council in house valuation team and Quotable Value Ltd (QV).
The new Rating Values are due to be published 25 October 2011 following Valuer General audit approval, which is scheduled on or before 17 October. Valuation notices are to be posted to property owners over the three-day period from 26 -28 October and the objection period will close 16 December 2011.
Recommendation/s a) That the report be received. b) That the Committee note the information contained in the report
Background
Progress
The project has progressed successfully to date with all objectives and time frames met. The values and valuation basis (documentation supporting the values) were finalised and sent to the Valuer General on 22 September for audit purposes. The Valuer General is conducting an onsite audit during the week 3 -7 October and his certification is required before the values can be published and sent to ratepayers.
Processes in support of the revaluation are in place including communication strategies to support the project, web site support, valuation notice printing, customer call centre support and objection procedures.
Value Integrity /Best Practice
The project has been run with a best practice philosophy and a number of quality initiatives and measures have been put in place to ensure the best possible outcomes. These include the following:
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APPENDIX 7 B
Continuity of valuation service providers in the former territorial authority areas i.e. the work has been undertaken by valuers with rating valuation expertise and market knowledge in the various locations Involvement from the Valuer General throughout the process, mitigating potential problems and avoiding delay in audit sign off Independent project management, monitoring progress, quality and consistency across both valuation teams A formal project structure has been in place including a steering committee overseeing the project The establishment and documentation of valuation policies for Auckland Council to ensure the application of common valuation approaches, value uniformity and regional consistency Compliance with the Valuer General’s Rating Valuation Rules 2008 and Rating Revaluation Handbook 2011 Compliance with the statistical standards in the Rating Valuation Rules to ensure values are at appropriate levels and fall within accepted variances. New Zealand standards are in line with international standards for mass appraisal valuation Introduction of thematic mapping across Auckland Council to check value uniformity i.e. mapping of values and value changes by colour bands to confirm value levels, patterns and identify outliers Values and valuation processes are audited and approved by the Valuer General before publication
Value Movements
The property market has been relatively subdued since the peak of the market in late 2007 and our provisional values are showing an overall -1.1% decrease for all property categories over current rating values. Overall, value movements from this valuation are conservative in comparison to movements seen in the Auckland region in immediate past revaluations.
Below is a summary table showing average Capital and Land Value change by property type for Auckland Council arising from the revaluation:
% of % % of No of % Land % Total Total Capital Total Category Rating Value Land Rating Value Capital Units change Value Units change Value
Commercial 19795 3.8 -3.6 10.9 -8.2 8.3
Dairy 830 0.2 -10.8 0.6 -12.4 0.9
Forestry 150 0 -25.5 0.1 -28 0.1
Horticulture 1030 0.2 -4.7 0.4 -6.2 0.5
Industrial 14707 2.8 -7.3 6.4 -12.8 6.1
Lifestyle 23238 4.5 -7.4 6.0 -9.5 7.0
Mining 25 0 -3.6 0 -4.6 0
Other 10210 2.0 1.4 5.2 4.9 4.7
Pastoral 1373 0.3 -11.2 0.8 -12.6 1.2
Residential 443817 86.0 1.7 67.1 0.4 70.5
Specialist Livestock 298 0.1 -3.9 0.2 -5.9 0.2
Utilities 608 0.1 -22.1 2.3 -6 0.5
Total 516081 100 -1.1 100 -2.2 100
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Value movements are indicative as at 16 September 2011 and subject to audit confirmation.
The value movements highlighted above are regional averages for the property types indicated. Value movements for individual properties will vary depending upon a number of factors including age, size and construction type of improvements and more importantly location.
Value changes in the different former legacy council will also be influenced by the previous revaluation dates.
Significant value trends at this revaluation are as follows:
Average Capital Value movements are conservative by comparison to other revaluations undertaken in the Auckland region in recent years Residential values are showing a slight increase overall. Residential values in the former Auckland City Council areas have shown greater growth than residential property in other locations, showing a 5.1% average increase. In particular the strongest average value increases have been in the inner city suburbs such as Grey Lynn (+ 18%), Pt Chevalier and Sandringham (+13%), Ellerslie, Epsom and Mt Eden (10%) Residential values in Rodney district have shown the greatest decrease averaging a -7.8% decline since the last revaluation at the peak of the market in September 2007. Commercial and industrial values have generally fallen across the region Rural and lifestyle values have generally fallen across the region
Refer to appendix 1 for a more detailed breakdown of residential Capital Value movements.
Note: Since the effective date of valuation, July 2011 there has been a slight up swing in the residential property market in some locations.
Key Dates
Key dates are as follows:
Proposed Implementation /public notice dates for the Auckland Council 21011 General Revaluation
Action/Task Date Revaluation file submitted to Valuer General 23 September 2011 Valuer General site visit for audit 3,4,5 & 6 October 2011 Valuer General certification & implementation 17 October 2011 Public Notice published (NZ Herald) 25 October 2011 Objection period begins 25 October 2011 Owners notices to be posted over a three day period 26 – 28 October 2011 (inclusive) Objection period ends (38 working days from beginning 16 December 2011 of objection period)
Communications
The project team in conjunction with the Auckland Council communications and public affairs team has developed and implemented an extensive “no surprises” communication plan that provides early general awareness of valuation trends and confidence in the revaluation process, as well as a stakeholder and media plan, to ensure the public and key stakeholders are aware of the revaluation process and key dates. Features of this plan are as follows:
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APPENDIX 7 B
Articles have appeared in Our Auckland advising ratepayers about the revaluation process The communications team has issued press releases pertaining to the revaluation which have been picked up by the media and generated interest and publicity. A press conference will be held when final trends are available in October hosted by Chief Financial Officer Andrew McKenzie Targeted communications have been sent to key stakeholders e.g. Property and Real Estate Institute, PINZ, Real Estate Agents, CCOs, Federated Farmers Meetings with Local Board chairs and members Auckland Council website content is constantly being updated to provide information about the revaluation A press advertisement is to be published in the New Zealand Herald and suburban papers in late September/early October showing indicative value movements resulting from the revaluation. Other press advertisements in support of the valuation are also scheduled. Briefings with key stakeholders are planned for late October eg Property Institute, Real Estate Agents etc Posters and flyers have been prepared for libraries and services centres to advise people know more about the revaluation Information is available online to let ratepayers know how buildings with weathertight issues are valued New valuation notices have been redesigned specifically for the revaluation with addtional explanatory information added to the rear of the notice. These notices went through user testing with groups of ratepayers A dedicated call centre has been set up to deal with valuation queries and appropriate training and briefing organised for these staff.
Objections
A team has also been working on the objection process to facilitate a seamless objection process for property owners who wish to object, irrespective of which former legacy council the property was located within and whether the valuation was undertaken by the in house valuation team or Quotable Value. Features of this plan are:
Objectors can lodge their objections online on the Auckland Council website or download an objection form online for objections. Objection forms will also be available at, service centres, libraries and local board offices Online access will be available to display the District Valuation Roll after publication in libraries and services centres. All objections are to be registered at a central point and an acknowledgement letter sent before distribution to the valuation teams for processing
Decision Making Not Applicable Significance of Decision Not Applicable Consultation Not Applicable Local Board Views Not Applicable Financial and Resourcing Implications There are no financial implications outside existing budgets
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APPENDIX 7 B
Legal and Legislative Implications The Rating Valuations Act 1998, Regulations, administered and regulated by the Valuer General set out the regulatory requirements governing General Revaluation and objections.
The Auckland Council General revaluation must meet the minimum standard set out in this legislation and the Valuer General must certify that the proposed values are fit for rating purposes before they can be published Implementation Issues These are covered within the body of the report
Attachments Appendix 1 – Indicative Residential Values by Legacy Council Signatories Authors Peter McKay, Team Leader Valuations Authorisers Grant Baddeley Rates Manager Delaine Wilson, Manager Accounting Services Andrew McKenzie, Chief Financial Officer
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APPENDIX 7 C
Appendix I
Indicative Residential Value Movements by Legacy Council
Rodney District Last Revaluation: 1 September 2007
Location CV % Movement Dairy Flat & Albany Heights/Coatsville -4.67 Riverhead -4.81 Helensville -4.93 Kumeu; Huapai -5.64 Omaha;Pt Wells -5.93 Kumeu rural -5.99 Orewa, Hatfileds Beach, Waiwera -6.14 Mathesons Bay;Whangatea;Leigh -6.35 Stanmore Bay -6.92 Stillwater -7.21 Parakai -7.51 Red Beach -7.79 Manly -8.42 Tindalls Bay -8.85 Warkworth -9.59 Mahurangi East & West -10.19 Snells & Algies Bay -11.16 Helensville rural -11.17 Gulf Harbour -14.19 Muriwai -14.87 Kawau Island -15.21 Wellsford -18.88
APPENDIX 7 C
North Shore City Last Revaluation: 1 September 2008
Location CV % Movement Glenfield West 3.64 Torbay Inland 3.00 Glenfield E;Marlborough;Hillcr 2.84 Sunnynook;Forrest Hill 2.82 Westlake;Crownhill;Milford 2.13 Greenhithe 1.97 Takapuna Inland 1.83 Northcote 0.52 Devonport central;Cheltenham 0.52 Birkenhead/Northcote 0.48 Birkdale; Beachhaven 0.46 Coastal Torbay;Browns;Rothesay 0.31 Chatswood 0.06 Coastal-Campbells;Mairangi; 0.05 Belmont;Bayswater;Narrow Neck 0.01 Paremoremo Wainoni -0.62 Albany Basin -0.73 Browns Bay; Murrays Bay Inland -1.35 Island Bay;Birkenhead Central -1.36 Castor Bay -2.78 Coastal Milford & Takapuna -4.04 Okura -5.34
APPENDIX 7 C
Waitakere City Last Revaluation: 1 September 2007
Location CV % Movement Bethells 8.04 Oratia 3.65 Waima/Woodlands Park 0.70 Titirangi 0.24 Laingholm/Huia 0.08 Westgate 0.03 Herald Island -0.14 Massey North -1.36 New Lynn -1.55 Swanson/Ranui -1.87 Massey -1.95 Te Atatu South -2.18 Glendene -2.42 Kelston -2.53 Massey East -2.91 Glen Eden -3.43 Te Atatu North -3.91 Green Bay -4.08 Waitakere Foothills -4.24 West Harbour -4.62 Lincoln -5.13 Henderson -5.28 Te Henga -6.51 Whenuapai -7.17 Piha -10.27
APPENDIX 7 C
Auckland City Last Revaluation: 1 July 2008
Location CV % Movement Grey Lynn 17.79 Sandringham 13.17 Point Chevalier 13.01 Ellerslie 10.19 Epsom 9.79 Mt Eden 9.74 Ponsonby 9.14 Mt Roskill 8.12 Mt Albert 8.05 Glendowie/St Heliers 7.79 Onehunga 7.75 One Tree Hill 7.69 Three Kings 7.25 Remuera South 7.15 Coastal Mt Roskill 5.54 Herne Bay 5.21 Avondale Blockhouse Bay 4.59 Kohimarama/Mission Bay 3.55 Remuera North 3.13 Arch Hill 3.05 Mt Wellington 2.03 Newmarket 2.00 Orakei 1.26 Parnell -0.57 St Johns/Meadowbank/Glen Innes/Pt England -0.90 Waiheke Island/Rakino -1.81 CBD -4.76 Otahuhu -6.68 Great Barrier Island -14.25
APPENDIX 7 C
Manukau City Last Revaluation: 1 September 2008
Location CV % Movement Howick 8.75 East Tamaki 7.41 Botany 5.56 Pakuranga North 4.72 East Tamaki Industrial 4.64 Pakuranga South 4.20 Bucklands Beach 3.70 Beachlands 3.60 Whitford/Clevedon 2.99 Wattle Downs 1.69 Hill/Alfriston Road 1.61 Mangere Bridge 0.91 Manurewa/Hill Park 0.86 Goodwood/Totara Heights 0.23 Mangere Ascot Park 0.16 Weymouth -0.34 Redoubt Road -0.70 Airport/Wiri -0.87 Mangere East -1.41 Maraetai -1.81 Otara -1.91 Manurewa -2.37 Alfriston-Shifnal -4.12 Papatoetoe -4.45 Mangere -5.59
APPENDIX 7 C
Papakura District Last Revaluation: 1 September 2009
Location CV % Movement
Ardmore (rural) 3.93
Drury-Karaka 2.79
Takanini (urban) 1.00
Papakura 0.85
Franklin District Last Revaluation: 1 July 2009
Location CV % Movement
Pukekohe 3.21
Franklin 0.71
Waiuku -0.03
C:\Documents and Settings\Dowerc\Local Settings\Temporary Internet Files\OLK338\Appendix I CV Changes.doc APPENDIX 8 Extraordinary Auckland Future Vision Committee Meeting 02 November 2011 Auckland Plan Hearings File No.:
Executive Summary At an extraordinary meeting held on 2 November 2011, the Auckland Future Vision Committee resolved as follows:
10 Auckland Plan Hearings Resolution number AFV/2011/1 MOVED by Deputy Mayor Hulse, seconded Cr Webster: a) That the report be received
b) That to enable sufficient time for submitters to be heard and to complete the Hearings by 17 December 2011 that: additional traditional hearings time be scheduled for November and December including evenings in the first instance; and Saturdays only if necessary That deliberations and decision making on the draft Auckland Plan be rescheduled to February 2012 That the AFVC form two (2) Hearings Panels with each Panel having a quorum of seven (7) and revoke the second bullet point of resolution number AFV/2011/4 dated 24 August which stated that:
“e) that the hearings process and programme includes: ……. the Hearings Panel comprises the full Auckland Future Vision Committee (Mayor, 20 Councillors and 2 Independent Maori Statutory Board members) with a quorum of 10; ……” c) That this report be forwarded to all Local Boards, the Independent Maori Statutory Board and Council’s Advisory Panels for their information.
CARRIED
Recommendation/s a) That the report be received. b) That the recommendations of the 2 November 2011 extraordinary Auckland Future Vision Committee be received.
Attachments No. Title Page A Auckland Plan hearings
Signatories Authors Crispian Franklin – Committee Secretary
Auckland Plan Hearings Page 1
APPENDIX 8
Auckland Plan Hearings
File No.: CP2011/06248
Executive Summary
This report provides an update on the submissions received for the Draft Auckland Plan. It also provides an overview of the current available hearings dates and options to hear all submitters that wish to speak to their submissions.
As at the close of submissions at 4pm, Monday 31st October there was an excellent submission response with approximately 1,700 submissions received. Based upon the initial analysis of submissions in the order of 600 wish to be heard. Of these the majority want to heard in a traditional hearing format.
In total it is estimated the 168 hours of traditional hearings are required. Based upon current scheduling the maximum available time for traditional hearings is 39 hours.
To make up this shortfall and to accommodate the requirement to have Decisions completed before the end of February 2012 it is proposed to amend the hearings timeline and methodology as follows:
Schedule additional traditional hearings times for November and December including days currently set aside for deliberations in December. As a first priority obtain additional working hours by considering the reprioritisation of other meetings e.g. forum. If not adequate then schedule evening and if necessary Saturday meetings Reschedule the deliberations and decision making on the draft Auckland Plan to February 2012 Utilise two hearings panels to hear verbal submissions with a quorum of seven (7) members per panel, noting that the AFVC (the Hearings Panel) will have a full copy of all written submissions and a thorough report of all the Hearings
Recommendation/s a) That the report be received
b) That to enable sufficient time for submitters to be heard and to complete the Hearings by 17th December that: additional traditional hearings time be scheduled for November and December including evenings in the first instance; and Saturdays if necessary That deliberations and decision making on the draft Auckland Plan be rescheduled to February 2012 That the AFVC form two (2) Hearings Panels with each Panel having a quorum of seven (7) and revoke the second bullet point of resolution number AFV/2011/4 dated 24 August which stated that:
“e) that the hearings process and programme includes: ……. the Hearings Panel comprises the full Auckland Future Vision Committee (Mayor, 20 Councillors and 2 Independent Maori Statutory Board members) with a quorum of 10; ……” c) That this report be forwarded to all Local Boards, the Independent Maori Statutory Board and Council’s Advisory Panels for their information.
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APPENDIX 8
Background
This report provides an update on the submissions received for the Draft Auckland Plan. It also provides an overview of the current available hearings dates available and options as to hear all submitters that wish to be heard.
A number of reports on the Draft Auckland Plan process have been tabled with the AFVC with the following key relevant resolutions having been made:
Auckland Future Vision Committee - 24 August 2011
Item 16 The Draft Auckland Plan
Resolution number AFV/2011/4 e) That the hearings process and programme includes: the Auckland Future Vision Committee hearing submissions in a centralised location, including some of the hearings being held at the Fale Pasifika (University of Auckland) and the Whare at the Auckland Central Public Library; the Hearings Panel comprises the full Auckland Future Vision Committee (Mayor, 20 Councillors and 2 Independent Maori Statutory Board members) with a quorum of 10; that hearings commence on 1 November 2011 with the first three days reserved for the Local Boards; and two summary reports of submissions to enable the efficient execution of the hearings.
Auckland Future Vision Committee - 19 October 2011
Item 11 Draft Auckland Plan Hearings Options b) That the option of offering submitters a choice to attend either a traditional hearing forum or a workshop hearing forum (but not both) as outlined in this report be approved, noting that if insufficient submitters choose the workshop hearing option, that the traditional hearing option only will be available.
Submission Numbers
As at the close of submissions at 4pm, Monday 31st October there were in the order of 1,700 submissions received.
It should be noted that submissions are still being received and it is anticipated that these will continue through to the end of the week i.e. the numbers below are expected to increase.
A summary of the numbers of submitters that which to be heard and in what process is detailed below. It should be noted that this summary is based upon 1,215 coded submissions extrapolated up to 1,700 submissions and as a consequence numbers could change slightly.
Type of Number of Type of Time per Forum Traditional Submitter submitters Hearing submitter days Hearings required hours required Individual 197 Hearings Forum n/a 1 day 99 Traditional 10 min 16.5
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APPENDIX 8
Organisation - Hearings Forum n/a 303 Traditional 30 mins 151.5 Total number of 599 submitters that wish to be heard Total Hours required 168
It has been assumed that organisations representing multiple memberships / individuals may require on average 30 minutes to be heard. It is recognised that some submitters will require less time but also large member organisations may require longer than 30 mins i.e. 45min.
In addition there are multiple submissions from affiliated organizations – where possible these parties will be encouraged to make joint verbal submissions.
Additionally individuals are allocated 10 mins per submitter.
Current Hearings Dates and Hours
The current expectation of the Auckland Future Vision Committee (AFVC) is that hearings and associated deliberations of submissions to the draft Auckland Plan will be completed by December 2011 with decisions being made by 21st December.
The schedule of presentations / hearings and available days is as follows:
Local Boards – 2.5 days (19.75 hours) - 1st, 2nd and 4th November CCO – 1 day (7 hours) – 7th November Marae hearings – 2.5 days (18.75 hours) - 14th, 18th and 21st November Pacific Island Hearings (Fale Pasifika) – .5 day (4 hours) – 22nd November Youth Hearing – 0.5 days (4 hours) – 3rd December Public Hearings – o Traditional – 3.5 days (25 hours) – 8th, 16th, 22nd and 29th November o Hearings Forum – 2 days (15 hours) - 11th and 15th November
There is some flexibility in the scheduling of the above. The Local Boards, CCO, Pacific Island and Youth dates are essentially confirmed. However if the marae dates are not all required there is the ability to utilize potentially one day for a public hearing. Additionally for the public hearing dates a hearings forum could also be converted to a traditional hearing if required.
Therefore the maximum available time for traditional hearings is 39 hours.
Discussion and Conclusion
There is currently a shortfall of 168 – 39 = 129 hours (18 full days) for public hearings. There is a need to have decisions completed before the end of February 2012.
To achieve this date the options available are:
Option 1 – put on additional hearings dates in November / December. This would require scheduling of weekends and evenings [not realistic by itself]
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APPENDIX 8
Option 2 – extend the hearings into December - take the days currently allocated to deliberations / decisions and using as hearing dates - currently 18 hours available in December [will not be enough additional time by itself].
Option 3 – use a split panel for traditional hearings [if two panels there will still be a 45 hours shortfall]
Option 4 – combination of Options 1, 2 and 3 with deliberations and decisions in Feb 2012 – in addition still require additional nine (9) evenings in November/December (indicatively a total of 27 hours extra at this stage)
Decision Making
The Committee is being asked to approve detail around the hearings process, not decisions on substantive matters associated with the draft Auckland Plan.
Significance of Decision
The decision is to enable the hearings process to be organised and to accommodate the number of submissions, therefore this is not applicable.
Consultation
The hearings process is a continuation of the special consultative procedure.
Local Board Views
Under section 15(2)(c) of the Local Government (Auckland Council Act 2009 (LGACA), the governing body, before making a decision on the Draft Auckland Plan must:
“consider any views and preferences expressed by a local board, if the decision affects or may affect the responsibilities or operations of the local board on the well-being of communities within its local board area”
Local boards have been allocated approximately three days (Tuesday 1st, Wednesday 2nd and Friday 4th November) to provide feedback on the draft Auckland Plan to the AFVC. It is anticipated that each board would have approximately 45 minutes each to discuss the boards’ views with the AFVC. While local boards are part of the council, they also have the right to lodge a submission.
Maori Impact Statement
The Committee, at its meeting on 21 September 2011, determined that some hearings could be held on a marae to provide for the needs of iwi and mataawaka. Three marae have been identified for this purpose. They include Hoani Waititi Marae (West), Te Mahurehure Marae (Pt Chevalier - Central), and Papakura Marae (South).
Financial and Resourcing Implications
The hearings of submissions are generally to be held in a central location owing to the logistics. Wherever possible the reception lounge, level 2, town hall will be used, which minimises cost (no venue hire). With two hearings panel, the Council Chambers would also be used as a cost effective option.
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APPENDIX 8
There are therefore no significant additional external costs relating to these amended timeframes or methodology to hear submissions.
Legal and Legislative Implications
The Special Consultative Procedure (SCP) is a statutorily required process with section 83 of the Local Government Act (LGA) 2002 detailing the steps. In relation to hearings, section 83 (1) (h)(ii) is relevant and states;
“ensure that any person who makes a submission on the proposal within that period – (ii) is given a reasonable opportunity to be heard by the local authority (if that person so requests)”
Council’s legal advisors have indicated that there are no issues in regard to the revised timelines nor split hearings panels, on the basis that all members of the AFVC receive full written copies of all submissions and full hearings reports.
The proposal outlined in this report is based on the advice provided as being acceptable to meet the requirements of the LGA 2002.
Implementation Issues
There are no significant implementation issues.
Signatories Authors Ree Anderson, Manager Regional Strategy, Community and Cultural Policy Authorisers Dr Roger Blakeley, Chief Planning officer
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APPENDIX 9
Memo 31 October 2011 To: Ethnic Peoples Advisory Panel From: Clive Manley, Manager Civil Defence and Emergency Management
Subject: Civil Defence and Emergency Management
The purpose of this memo is to provide background on the role of Auckland Council Civil Defence and Emergency Management department, and introduce panel members to the vulnerable communities scoping programme. Civil Defence and Emergency Management is leading this work on behalf of the Auckland Welfare Advisory Group and engagement with key stakeholders such as the Ethnic Peoples Advisory Panel is an important part of the programme’s process.
Background Auckland Council Civil Defence and Emergency Management (CDEM) is a department attached to the office of the Chief Executive. The role of the department is to provide professional services in support of the Auckland CDEM Group, which is comprised of elected representatives and representatives from key emergency agencies.
In New Zealand, the civil defence and emergency management function is led by the Ministry of Civil Defence Emergency Management, which co-ordinates planning and development at a national level. Auckland CDEM is one of sixteen groups throughout the country, enabling effective planning, response and recovery at a local level. Civil defence is a collaborative activity, involving local and national government agencies, emergency services, non-government organisations, community organisations and the wider community. Each part of our community has a role to play in: - reducing our exposure to potential hazards or the impact of these hazards - being ready to manage the impacts of an emergency through personal and organisational preparations - being able to respond in a timely and effective way when an emergency occurs - planning and implementing recovery after an emergency event. These four aspects of emergency management – reduction, readiness, response and recovery – are referred to as the comprehensive emergency management system.
Welfare arrangements Welfare planning and response is led by the Auckland Welfare Advisory Group (AWAG). The Ministry of Social Development is charged with leadership of this group, which is comprised of a number of agencies that are responsible for planning and response in terms of welfare. The Auckland Welfare Advisory Group has identified that some communities and/or individuals may be disproportionately affected during and after an emergency event. Some communities have also identified that their members may face additional vulnerability when an emergency event occurs. This has led to the AWAG forming a sub-group with the task of commencing a programme of work to: - identify and describe vulnerability in Auckland - identify current service provision - engage with the wider community to identify gaps in service, and priorities for action - implement projects to address identified gaps in priority areas.
APPENDIX 9
Definition of vulnerability During and after an emergency situation all people are vulnerable and face increased challenges in managing day to day living. However it has long been acknowledged that some communities (or community members) are more adversely impacted than the general population.
During and after an emergency event, impacted communities need to be able to access information and assistance, and will often find their physical and social environments changed to at least some degree. Standard services offered in preparing for, responding to and recovering from an emergency may not reach some vulnerable communities.
This programme recognises that vulnerability comes in many guises. Some factors which may make communities more vulnerable are: - disability (physical, intellectual, sensory or cognitive) - health issues (for example, conditions such as asthma) - age (older people, children) - cultural difference - language difference - tourists and visitors - geographical isolation - socio-economic deprivation - dependant living situations, for example people living in rest homes, or those incarcerated
The relative level of vulnerability may also be dependant on the type of emergency event that is being experienced. It is therefore important to note that no single plan can address the complexities experienced in working with vulnerable communities; rather that a flexible, collaborative long-term approach is required.
Working group progress to date To date, the AWAG working group for vulnerable communities has focused on: - defining vulnerability - mapping vulnerability in the Auckland region - mapping the current outreach of AWAG member agencies to potentially impacted agencies and the organisations that work with them
A process of engagement with communities that may be vulnerable during and after an emergency will then be undertaken to identify priorities and inform project implementation in the long term. It is envisaged that project activity will be ongoing and collaborative in nature, and will utilise the strengths and skills of existing communities and their groups and organisations.
Timeline
Activity Dates Mapping of potential vulnerabilities in Auckland December 2011 (and ongoing) Stocktake of current practices and outreach December 2011 Community engagement February – April 2012, then ongoing Development of projects from identified priorities April 2012 onwards
Page 2 APPENDIX 10
Submissions for Draft Economic Development Strategy Actions-Final
1. Auckland is a business-friendly and well-functioning city
a. Simplify investment process for potential investors with a Guideline
of Investment in Auckland.
b. Create an Auckland Council initiated ‘one stop office’ where different
projects can be grouped according to sectors, locale and scale. Thus
investors have a clear picture of where and what to invest. From the
time the investors enter the office up to the time they left the office, a
proper investment plan is at their hands. The ideal location would be
Waterfront office where ATEED will be moving in as well. Experts or
staff from different sectors related will be working together under one
roof to share information, network and increase efficiency and
process.
c. One card or one ticket concept. An integrative transport system will
not only provide convenience to people, but brings huge economic
benefits and connect people and business together. It is suggested
railway be further expanded from: Route A: Onehunga – Highbrook
Business Park- to Airport. Route B: Onehunga-Sylvia Park-Westfield
Plaza Pakuranga-Botany Down Shopping Mall-Flat Bush Town
Centre-Maukau Shipping Centre-Manurewa-Airport. This way, an
network of business will be formed and a well-functioned city
created. APPENDIX 10
2. Auckland is an innovation Hub of the Asia-Pacific Region a. Fully utilize the newly created Wynyard Quarter Innovation Precinct at
Waterfront Auckland as a landing pad for international investors and
point of contact as well as a place where local high-tech companies,
R&D institutes and ICT talents can communicate with other regions. b. A Special Economic Zone or free zone should be created where the
new investors from overseas could be encouraged to invest in the
industry and they should be exempted from tax for sometime. A
minimum limit on the investment should be placed to ensure a sizeable
contribution from the investors.
All new and unique business ventures local or from overseas could be
placed in the free zone.
All businesses should be licensed so that Council has a database of
existing businesses and is in a position to advise new players about the
viability of their business.
3. Auckland is internationally connected and export driven a. Set up a ‘Ethnic Business Networks’ where business people from
diverse background can pool their resources, knowledge, funds and
become an integrative part of Auckland Council. b. Migrants who live in Auckland and those students or visitors who
either study, visit or work in Auckland will be valuable source, APPENDIX 10
representatives and network to promote Auckland and New Zealand. c. Employ people with migrant background to form People relation to
consolidate ‘Guanxi’ or relationship. People you know in other culture
is vital to the success of business in some culture.
4. Auckland is investing in people to grow skills and local force
Set up a database for a talent bank such as ‘Migrant and Refugee Talent
Bank’ together with Immigration New Zealand, Work & Income,
Auckland Council, Auckland Ethnic Peoples Advisory Panel so that existing talents from migrants and refuges can be fully utilized first, then based on needs allocate funds and resources to grow skills and local force.
5. Auckland is a vibrant, creative world city
Work with Tourism NZ, NZTE, Creative NZ, Auckland Council,
Auckland CCO, Maori Advisory Board, Pacific Advisory Panel and
Ethnic Advisory Panel to provide daily free events at new Viaduct Event
Centre or any location suitable to attract international visitors and local residents as well. Migrants from around 200 countries live in Auckland, one event/activity showcase each country once, and then the whole year will be full of events. For example, Lantern Festival, Asian Investment
Forum, International Dragon Boat Race, African or Latin America
Investment Forum, Asian-Pasifika Arts and Cultural Festival,
Latin-American Investment Forum etc. All these events could be held on the new Waterfront facilities such as Viaduct Event Centre or Queens APPENDIX 10
Wharf. This way, Auckland will be a unique vibrant, creative and most livable city.
6. Working with local boards on local economic development
Based on characteristics of different local board, specific strategies are implemented. Each local becomes unique with their own characteristics.
For example, Waitakere can fully expand its eco tour, green and clean technology, film industry etc, Mangere can showcase Pacific arts and culture while Howick Local Board puts emphasis on early European
Settlement and newly vibrant migrants from Asia and Africa. 1. AUCKLAND IS A BUSINESS-FRIENDLY AND WELL-FUNCTION CITY 1.1 Auckland will lead and build an international reputation for Auckland being open and business friendly 1.2 Auckland has a well-function economic infrastructure 1.2.8 Encourage Pacific and migrant business to work with Maori for increased entreprenuership, partnering/joint venutres, participation and active engagement in the delivery and supply of infrastructure. 1.3 Auckland's business have access to the resources they need to be productive 1.3.6 Supporting the increase level of uptake and demand on ultrafast broadband and ensuring affordability for businesses. 1.3.7 Supporting and providing afforable telecommunications (such as cellphone) for (multinational) businesses 1.3.8 Provide easy-to-understand guidelines to international investors on regulations and legislations. 1.3.9 Simplified procedures (such as certificates, resource consents) for international investors.
2. AUCKLAND IS AN INNOVATION HUB OF THE ASIA-PACIFIC REGION 2.1 Support the establishment of strong linkages between Auckland research instituion, business and organisations 2.1.6 Take advantage of international procurements (such as Closer Economic Partnership Agreement between Hong Kong's Education Bureau and NZ's Ministry of Education on Arrangement on Education Co-Operation) to further strengthen the linkage between Auckland research institutions, universities, business and organisations. 2.2 Invest in industry-based infrastructure that supports innovation and our sectors of comparative advantange Arts and Culture. Support and encourage the development of international arts and cultural exchange such as share production or collaborations (e.g.: ethnic festivals, Auckland Art Festival, arts residencies, etc) 2.3 Showcase innovation and the advantage of Auckland's innovation system 2.3.4 Further develop international procurements (such as Free Trade Agreements, Closer Economic Partnership Agreements) and implement existing "Sister-Cities" relationshiip to showcase and further develop Auckland's innovation system.
3. AUCKLAND IS ITNERANTIONALLY CONNECTED AND EXPORT DRIVEN 3.1 Build up the international capability of business 3.1.3 Build friendly and strategic economic relationship with "BRIC" through planning and existing "sister-cities" relationship. Build and form new "sister-cities" relationships within new cities in "BRIC". 3.1.5 --> Under partnership, include KEA and University Alumni who are working on leveraging alumni.
3.1.7 Work in partnership with iwi and Pacific communities to develop international comemrcial opportunities with international investers/businesses, and leverage Auckland as the gateway to Asia-Pacific, and support the innovative and entreprenuerial capacity of ethnic peoples. APPENDIX 10 3.2 Ensure Auckland is globally connected and engaged 3.2.5 Ensure Auckland is globally connected and engaged through national trade discussions and delegations.
4. AUCKLAND IS INVESTING IN PEOPLE TO GROW SKILLS AND LOCAL WORKFORCE 4.1 Auckland Council and Local Boards champion education and lifelong learning (link to education sector) 4.1.4 Support employment for international students and ethnic youth. 4.2 Increase Auckland's workforce participation and productivity growth 4.2.6 Actively engage with Immigration New Zealand to discontinue encouraging skill migrants and business migrants to relocate to regions other than Auckland. 4.3 Build, attract and retain skills to meet industry needs 4.3.4 Actively engage with Immigration New Zealand to simplified the procedures for work permits for recent graduates.
5. AUCKLAND IS VIBRANT, CREATIVE WORLD CITY 5.1 Auckland is nationally and internationally recognised as having exceptional visitor and event experiences (link to Tourism Sector). 5.1.9 Further showcase international partnerships in events and festivals. 5.2 Promote Maori culture to create a unique visitor, talent and investment proposition 5.3 Promtoe Pacific and migrant culture to create a unique visitor, talent and investment proposition 5.3.1 provide information on how to establish entreprenurship initiatives in Auckland.
WORKING WITH LOCAL BOARDS ON LOCAL ECONOMIC DEVELOPMENT 0.1 Encourage BIDs and Local Boards to work closely together. 0.2 Encourage BIDs and Local Boards to establish and maintain relationships with ethnic SMEs. 0.3 Encourage BIDs and Local Boards to establish strategic plans on maintaining relationships with ethnic SMEs. APPENDIX 10