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1-291 MINUTES of SPECIAL MEETING of The 1-291 MINUTES of SPECIAL MEETING of the MIDLOTHIAN COUNCIL held in the Council Chambers, Midlothian House, Buccleuch Street, Dalkeith, on Tuesday, 26 February 2013, at 11.00 am. Present:- Provost Wallace, Depute Provost Rosie and Councillors Baxter, Beattie, Bennett, Boyes, Bryant, Constable, Coventry, de Vink, Imrie, Johnstone, Milligan, Montgomery, Muirhead, Pottinger, Russell and Thompson. Religious Representatives Present (Non-Voting Observers) for Education Business: - Mr Bourne, Mrs Harkness and Mr Hayes. 1. Order of Business The Clerk advised the meeting that a Follow Paper had been issued on 19 February 2012:- Item 4 – Newbattle High School Replacement - Report by the Chief Executive. 2. Declarations of Interest No declarations of interest were intimated. 3. Newbattle High School Replacement There was submitted report, dated 18 February 2013, by the Chief Executive, informing the Council of:- The progress in securing funding for the replacement Newbattle High School; The actions required to discharge the conditions of funding; The potential accommodation schedule for both the school and community facilities; The consultation process to date and the future consultation plan; The community regeneration plans; The financial model for the proposals; and The Council’s commitment to use the project as a catalyst for improvement in the quality of life in the area. The report advised that a similar approach to the strategy adopted for the replacement of Lasswade High School had commenced and involved the potential of the following: – 1-292 (a) Building a new High School to accommodate 1,200 pupils (expanded from the current role 1,060) on a Greenfield site; (b) New playing fields and outdoor facilities; (c) New consolidated community facilities to replace ageing buildings within the school’s catchment area; and (d) Reuse of the surplus land arising from the consolidation of assets to benefit the economic and community regeneration within the school’s catchment area. Following the submission for funding the project by the Council in July 2012, the Scottish Government had conditionally offered funding as detailed in a letter dated 16 January 2013 appended to the report. The key conditions set out in the funding letter were: - (i) A timescale starting on site within a 12-18 month period; (ii) Use of the Hub Design, Build, Finance, and Maintain (DBFM) contract; (iii) Construction and operating (whole of life) cost were within agreed funding parameters; and (iv) A dedicated, qualified and sufficiently resourced Project Team, lead by a Project Director with recognised expertise in this field, be put in place to deliver the project. To fulfil the funding conditions the Scottish Futures Trust had set a deadline to purify the offer of funding and commencement on site within a 12 to 18 month period from acceptance of the offer of funding. The report detailed the project development programme from October 2012 to May 2014 and the key stages to deliver the project against this tight but achievable deadline. In this regard Hub Co South East Scotland Limited had been engaged. The report detailed the funding offer and the Project Team which would report through the Project Board to Midlothian Council. The Project Board would comprise of: - Kenneth Lawrie, Chief Executive (Chair); John Blair, Director, Corporate Resources (Depute Chair); Don Ledingham, Director, Education and Children’s Services; Eibhlin McHugh, Acting Director, Communities and Wellbeing; Garry Sheret, Head of Property and Facilities Management (Project Director); and Gary Fairly, Head of Finance and Human Resources (Section 95 Officer). 1-293 As with Lasswade High School, the Newbattle Replacement School would be procured in conjunction with another council – in this case, Scottish Borders Council who were following the same programme/principles in respect of Kelso High School, and as such a joint working team had been created and the resource structure to be adopted was shown in appendix 6 to the report. The report detailed the replacement school accommodation schedules; the proposed sport, leisure, library and community facilities, and the proposed building replacements. The report further advised that in regard to community engagement the ongoing programme led by the Director, Education and Children’s Services would continue with stakeholder specific groups and the public throughout the life of the project. The proposed engagement programme would be based on the similar exercise completed for the new Lasswade Community High School, allowing the public to comment upon replacement facilities and associated financial parameters. This would include facility closures or service relocations and community and economic regeneration created by the relocation of services. A key element of the next stage of the engagement programme would be to allow members of the communities within the catchment area to visit the nearly completed Lasswade Community High School – upon which the Newbattle model was being based – to identify key aspects of design and usage implications for the Newbattle Hub. This consultation stage would take place between March and May 2013. The funding details for the project were set out in the report. The Chief Executive spoke in amplification of the report, after which, before opening the item of business to general debate, the Provost reminded elected members and officials that the meeting was being audio recorded. Councillor Beattie spoke in support of the proposals and addressed various questions to the Director, Education and Children’s Services to which he responded. Councillor Muirhead, on behalf of the Labour Group, welcomed the project but detailed various aspects of the consultation process which had been undertaken and which he considered had been a shambles and had not engaged the stakeholders satisfactorily. He expressed his concerns that the cost of the additional facilities in the school were dependent on a trade-off in terms of closure of other facilities in the catchment area. This had not been suitably explained either by the Administration or Council officials. He expressed the concerns of the community in Gorebridge that with the number of houses scheduled to increase by 70% the Library and Community centre should be retained (as had happened at Loanhead). To take the project forward effective open consultation, highlighting costs, was required to engage the community in a true partnership. 1-294 Councillor Pottinger expressed his concerns that the consultation process had been a sham especially in regard to determining the site for the new campus. He noted that originally there had been five or six options which had been reduced to two of which one was considered too expensive. The consultation had concentrated on architectural design not on potential site location. He was also very concerned that the withdrawal of facilities from the Newtongrange area would impact severely on the elderly and vulnerable and the community was ready to fight to keep front line services local. There was no partnership with the community. Councillor Thompson welcomed the general agreement of the Council in the direction of travel the project was being taken. In regard to the site location he referred to the report of the consultations, prepared by the independent consultants, which detailed that 47.2% of responders favoured the Mayfield complex site; 32% wanted the best possible site for the school and 21% favoured the Crawlees Road site. He considered that the consultation process had been undertaken using best practice. The communities had been at the heart of the consultations and following the Council Meeting they would have another opportunity to determine the outcomes for the project. In response to questions the Director, Education and Children’s Services advised that the consultation process had been undertaken by the Head of Communities and Support and the Independent Consultants. Councillor Constable considered that the Mayfield site was the best option especially as it was in Council ownership. The proposals reflected the communities desire to get a facility which was at least as good as the Lasswade Complex and accordingly he wished to support the recommendations in the report. Councillor Milligan considered that the Council had lost its way in the consultation process and it was essential that the second round of consultation was open regarding facility cost and that the opportunity be given to potential users to see the new facilities at Lasswade Campus to enable them to reach a balanced response. Following questions regarding whether apprenticeships would be in the new build contract and the opportunities for local firms to be involved in the work as had happened at Lasswade he was assured by the Head of Property and Facilities Management that the conditions of contract would be very similar to the Lasswade Campus contract which had been recognised as a success and had both delivered a considerable number of apprenticeships and assisted various Midlothian businesses. Mr Bourne welcomed the project. He wished the new facilities to be for the whole community it would serve which was spread out over a large catchment area. It therefore had to be made accessible in terms of public transport provision. In designing the new facilities he asked that based on his experiences in schools that the following points be taken into account; - There should be good outdoor facilities for winter and summer sport and it should include two quality astro pitches;
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