VISION "Slave Lake is committed to building opportunities by growing business, industry and population, while promoting ourselves and our exceptional quality of life."
MISSION "Working Together, Building a Better Community"
'Our Vision and Mission will serve as a guide in our decision making'
COUNCIL AS COMMITTEE OF THE WHOLE and REGULAR MEETING January 8, 2019 at 1:00 PM Council Chambers
AGENDA Page
1. Agenda
2. Public Hearings
a) Application to amend the Land Use Bylaw #22-2007 Bylaw #37- 2018 - Laurie Skrynyk, Director of Planning and Development
b) Advertising Bylaw #34-2018 - Christopher Brown, Communications Coordinator
3. Introductions
4 - 5 a) Alook Tyra Kelly, Charles
4. CAO Update
5. Question Period
6. Items for Discussion
a) Survey Results - Christopher Brown
b) Committee of the Whole Meeting Time
Page 1 of 46 Committee of the Whole Meeting Tuesday January 8, 2019 at 1:00 PM
7. Reports and New Business
6 - 9 a) Sawridge Lift Station Upgrades Project - Doug Baird, Project Manager
10 - 18 b) Advertising Bylaw #34-2018 - Christopher Brown, Communications Coordinator
19 - 30 c) Application to amend the Land Use Bylaw #22-2007 Bylaw #37- 2018 - Laurie Skrynyk, Director of Planning and Development
31 - 32 d) Motion of Support for MD 124 Alberta Community Partnership Grant - Brian Vance, CAO
e) Discussion of Fire Department service levels – Jamie Coutts.
8. Committee Minutes
a) Finance, Legislative and Governmental Affairs
i) Inter-Municipal Committee
33 - 38 ii) Slave Lake Watershed Council - October 11
iii) Slave Lake District Chamber of Commerce Meeting
b) Community Services
i) Lesser Slave Lake Regional Housing Authority Meeting
ii) Tri-Council Health Committee
39 - 40 iii) Slave Lake Library Board Meeting - October 3
iv) Community Futures Lesser Slave Lake Region
v) Community Education Committee
41 - 42 vi) Naming Advisory Committee - September 18
c) Property Services
i) Municipal Planning Commission
ii) Subdivision and Development Appeal Board Hearing
iii) Lesser Slave Lake Regional Waste Management Meeting
43 - 45 iv) Slave Lake Airport Commission Meeting - November 14
v) Lesser Slave Lake Region Wildfire Legacy Corporation Meeting
d) Protective Services
Page 2 of 46 Committee of the Whole Meeting Tuesday January 8, 2019 at 1:00 PM
i) Protective Services Committee
ii) FireSmart Committee
iii) Disaster Services Report (Meets four times yearly)
e) Other
i) Regional Economic Development Committee
ii) Northern Alberta Mayors and Reeves Caucus
iii) Northern Alberta Elected Leaders
9. Management Task List
46 a) January 8, 2019 Management Task List
10. Mayor's Corner
11. Adjournment
Page 3 of 46
December 20, 2018
I am pleased to welcome Tyra Alook. She will be a part time Recreation Assistant I working with the Community Services Department.
Please join me in congratulating Tyra on her new position with the Town.
Candace Tonsi Administration Office Assistant
Alook Tyra Kelly, Charles Page 4 of 46 10 Main Street SW| P.O. Box 1030 | Slave Lake, AB | T0G 2A0 | Phone 780.849.8000 Working together, building a better community
December 20, 2018
I am pleased to welcome Charles Kelly. He will be a term Water Meter Technician working with the Utilities Department.
Please join me in congratulating Charles on his new position with the Town.
Candace Tonsi Administration Office Assistant
Alook Tyra Kelly, Charles Page 5 of 46 10 Main Street SW| P.O. Box 1030 | Slave Lake, AB | T0G 2A0 | Phone 780.849.8000 Working together, building a better community
TOWN OF / \ SLAVE LAKE
REPORT TO COUNCIL MEETING OF Jan. 8 2019
FROM: Doug Baird, Project Manager DATE: Jan 3, 2019
Subject: SAWRIDGE LIFT STATION UPGRADES PROJECT — Award Contract
PURPOSE
The purpose of this report is to inform Council of the status and budget of the Sawridge LiftStation Upgrades project and then to award the site general construction contract.
BACKGROUND
The existing Sawridge LiftStation is the most critical pump facility in the sanitary sewer system as it collects wastewater from the entire town and is the last pump liftbefore entering the treatment lagoon system. The wet well side of the facility has not undergone any rehabilitation since its construction in 1984. The drywell side had a piping upgrade in 2008.
The project was budgeted at $440,000 in 2018, however by time the engineering was completed and the RFP sent out, it was not possible to start construction until 2019.
DISCUSSION
This upgrade project consists of three separate projects as follows: 1) The “MuffinMonster” sewage grinder at the inlet of the wet well side runs 24/7 and requires routine maintenance and also occasionally needs to be removed from the wet well to be repaired or rebuilt. It is an extremely heavy piece of equipment to remove and with the narrow doorway and the steep stairs down into the wet well, it becomes a huge safety concern for the workers when they are twing to manhandle this equipment up the stairs and out the door. The solution to make this task safer is to design and construct a rail system on the stairs so that the equipment can be placed on a trolley and rolled up the stairs instead of manhandled and this new system will be installed under this project. 2) The inlet wet well side of the station has 2 cells that the liftstation pumps draw from and these wells fillup with solids and require cleaning a couple times a year. The project team determined that ifwe installed a continuous mixing system in the wet wells, a good portion of the solids could remain suspended and be pumped up to the lagoon system, which would reduce the amount of cleaning
Sawridge Lift Station Upgrades Project - Doug Baird, Project Manager Page 6 of 46 Report to Council Page 2 of 3
Jan 3, 2018
required in the wet wells. The major issue with cleaning of the wet wells is the depth of the wells, which is beyond the liftcapability of the majority of the vacuum trucks in the area, resulting in high cleaning costs. Installing the mixer motor systems willreduce annual maintenance costs. 3) The dry well side of the station has 2 discharge lines of which only one is in service, as the second line is at the end of its useful lifeand was abandoned after a major flood incident in 2007, which prompted the installation of a new primary discharge header and line. Restoring the secondary line willallow for ease of future maintenance and increased redundancy in the system. The secondary line inside the drywell willallow for a future secondary line from the liftstation up to the lagoons for increased future capacity and redundancy.
RESOURCE IMPACTS
There were 4 valid bids received and the lowest bid is being recommended.
Approved 2018 Budget: WTP project approved budget - $440,000
Anticipated Project Costs: Construction Contract Cost (low bid) - $286,853.18 Other Costs (TOSL time, site prep, contingency, etc.) - $96,055.95 Engineering Services - $57,370.64 Total Anticipated Project Costs - $440,279.77
The current approved budget in the 2018 budget is $440,000 which willbe carried over for the 2019 construction. Funding willbe 100% from Wastewater Reserves.
Future Cost Savings: Installing the “MuffinMonster” rail system is primarilyfor worker safety, but will also see a reduction in costs for each time it is removed as the costs for a picker truck willno longer be required each time. Annual savings estimated at $5K. Installing the wet well mixer motor systems willresult in a reduction in annual cleaning costs. Cleaning willstill be required, but less frequently. Annual savings estimated at $1OKto $15K. Replacing the dry well secondary discharge is primarilyfor redundancy, but may also help reduce the need for costly temporary bypass pumping ifthe existing singular discharge line fails. The previous failure of the single discharge pipe in 2015 resulted in an overall cost of about $200K.
POLICY IMPLICATIONS
The project is using the TOSL design standards and specifications for the systems design and construction.
Sawridge Lift Station Upgrades Project - Doug Baird, Project Manager Page 7 of 46 Report to Council Page 3 of 3
Jan 3, 2018 COMMUNICATIONS
An “Expression of Interest’’ was ran in the local paper and on the TOSL website prior to the RFP going out to bid. We had 2 local companies express interest, but neither one submitted a bid. Prior to start of construction, notices will be posted on TOSL website to make residents aware of the increased construction traffic in the Sewage Lagoon area along Highway 88 and proper signage willbe in place at the worksite.
OPTIONS
The options to consider are: 1) Proceed with the project as presented. 2) Not to proceed at this time.
RECOMMENDATIONTO COUNCIL
Our recommendation to Council is: 1) Award the Sewage Lagoon Wastewater Treatment Upgrade project site construction contract to QQR Mechanical Contracting, for a total proposed price of $286,858.18. This fits within the project budget.
MOTIONS REQUESTED: Note: Council to select the motion below. 1. Council directs Administration to proceed with the Sawridge LiftStation Upgrade project and to award the site construction contract to QQR Mechanical Contracting, for the total proposed price of $286,853.18. Funding willbe 100% from the Wastewater Reserves.
Attachments
1) Sawridge LiftStation Upgrade Site Plan
Report Prepared by: Report Approved for Council by:
\ 94 Doug Ba , ProjectManager Brian Vance, 6%
Sawridge Lift Station Upgrades Project - Doug Baird, Project Manager Page 8 of 46 Rx « o :=oéo.£:n as 2:... 325333 5.32 :23 .9: Ea. :2... X! 1.... . 8_n....:.~ I..h.u..:.u Z<.E._4 9.5 m>5m no 239 / ._./ 035.. .95: 1} é.:.S:d...25.s5. , E: .3 512 923 .\\ 53? 28.2. 3...; 1.u.mun 5:2,” .11 , , ,§,;.., __§.._....a.:._ \ 9 55;, ,2. x Sawridge Lift Station Upgrades Project - Doug Baird, Project Manager Page 9 of 46 TOWN OF / \ SLAVE LAKE ‘Slave Lake is committed to building opportunities by growing business, industry and population, while promoting ourselves and our exceptional quality of life. " REPORT TO COUNCIL MEETING OF JANUARY 8”‘,2019 FROM: Christopher Brown - Communications DATE: January 2, 2019 Subject: Advertising Bylaw PURPOSE The purpose of this report is give second and third reading to the Bylaw #34-2018 : Advertising Bylaw BACKGROUND In May of 2017, the Government of Alberta passed the Act to Strengthen Municipal Government (ASMG) 2017. This act made changes to the Municipal Government Act (MGA). Under the amended MGA.Section 606 a council may by bylaw provide for one or more methods for advertising. As per the section 606.1 (2). “Before making a bylaw under subsection (1), council must be satisfied that the method the bylaw would provide for is likely to bring proposed bylaws, resolutions, meetings, public hearings and other things advertised by that method to the attention ofsubstantially all residents in the area to which the bylaw, resolution or other thing relates or in which the meeting or hearing is to be held.” Council must conduct a public hearing before passing the proposed advertising bylaw according to the amended MGA. Under the amended MGA a notice ofthe proposed bylaw to be made must be advertised in a manner described in section 606(2)(a), (b) or (c). Currently the Town of Slave Lake advertises proposed bylaws, resolutions, meetings, public hearings and other things referred to in section 606 in the Lakeside Leader. The Town of Slave Lake is currently entering into year three of a three—year contract with the Lakeside Leader. This contract outlines that the Town of Slave Lake willpurchase up to 2,100 newspaper subscriptions for Utility Users, in return we will receive 1 full page Advertising Bylaw #34-2018 - Christopher Brown, Communications Coordinat... Page 10 of 46 Report to Council Page 2 of 7 worth of advertising every week (for 51 weeks). Anything over and above the 1 full page will be paid for at the Lakeside Leader Regular Advertising Rates. Along with advertising in the Lakeside Leader on a weekly basis, the Town of Slave Lake currently advertises with Boom FM (Stingray Co.) via two methods. First, we advertise programs and important notices which are aired three times a day. The second method is through a weekly Mayors Minute. This is aired Wednesdays between 8:00 and 8:30 A.M. Moving to an advertising bylaw the Town of Slave Lake could consider breaking the third year of the Lakeside Leader Contract which is up for renewal in December of 2019, not renewing both Radio Advertising contracts with Boom FM (Stingray) and moving to a new communications strategy. The three year agreement with the Lakeside Leader stipulates $21.00 per subscription for 2019 with additional increases due to mailing cost increase. They sent us a letter stating that they would like $22.00 or $23.00 per subscription and need $30.00 to break even. Since they are not breaking even they may be pleased to end the contract, although this has not been explored yet. On the other hand, without Municipal business the local newspaper may cease to exist or downsize, which would be a loss for the community. Costs are as follows: Proposed Cost Potential Subscriptions Potential Costs $22.00_per subscription J 2100 subscriptions $46,200.00 1 lg$23.00 per subscription l2100subscriptiggns? $48,300.00 | While moving to a completely new marketing and communications strategy could save money for the town, there is one consideration that council must look at before entering into a new bylaw. As outlined in the new MGA regulations, council MUST be satisfied that the method the advertising bylaw would provide for is likely to bring proposed bylaws, resolutions, meetings, public hearings and other things advertised by that method to the attention of substantially all residents in the area to which the bylaw, resolution or other thing relates or in which the meeting or hearing is to be held. OTHER MUNICIPALITIES THAT HAVE ADVERTISING BYLAWS: Administration was able to speak with other municipal administrations who have passed Advertising Bylaws since the MGA was changed in July of this year: MORINVILLE, ALBERTA — Similar demographics as Slave Lake. Passed the Advertising Bylaw to prepare for any restructuring of Newspaper formats. With the passage of the advertising bylaw they advertise any bylaws and major changes outlined in the MGA through one of the two local newspapers in Morinville. They stated they were not advertising via social media yet, but that could change due to advertising of an upcoming bylaw which may miss the print deadline. They Advertising Bylaw #34-2018 - Christopher Brown, Communications Coordinat... Page 11 of 46 Report to Council Page 3 of 7 also advertise on their electronic newspaper which they write, and put in notices, on occasion, in the UtilityBills. RIMBEY, ALBERTA — Passed an Advertising Bylaw earlier in the year. Their staff stated that they do advertise in the newspaper still. Going above advertising in the newspaper, they advertise once a month on their website. They do not advertise any MGA regulated advertising on Facebook, but do on their website. ECKVILLE,ALBERTA — Have moved fullyto an online based advertising strategy. Staff stated that the decline in rural newspaper made them rethink how they were advertising and have moved to advertising on their website, Facebook page, and on their community boards through the community. Since the changeover they have had positive feedback from the community as residents were now more aware of what was happening at Town Hall. KITSCOTY, ALBERTA — Passed the Advertising Bylaw earlier this year, and have to date not needed to utilize it as they have not had any bylaw changes, or any advertising requirements that are outlined in the MGA. They did say that if it was to be required, they would now advertise on the Kitscoty Website, in their electronic newsletter, in the Community Kiosks around town, on their two road side signs. DISCUSSION WHAT AN ADVERTISING BYLAWWOULD LOOK LIKE? There are three options to think about before passing the proposed Advertising Bylaw are: 1. Social Media and Website 2. Neighbourhood Mail 3. Electronic Mail 1. WHAT AN ADVERTISING BYLAW WOULD LOOK LIKEWITHSOCIAL MEDIA? In adopting a social media focused advertising bylaw council must be satisfied that messaging on social media and the town's website will reach the majority of residents. The Town of Slave Lake Facebook Page currently has an audience of 4908 |ikes* Breaking that down into demographics that number gets smaller when looking at the location of where the majority of the audience come from via the Town of Slave Lake Facebook Page. Advertising Bylaw #34-2018 - Christopher Brown, Communications Coordinat... Page 12 of 46 Report to Council Page 4 of 7 City Followers in City Slave Lake, Alberta 2,140 Edmonton.Alberta I_ 1 Breaking down the 4908 fo|lowers* into age demographic you see the breakdown is as followed: Age of Followers Male Female lIE— %— %E— l%— %— According to the 2016 Canadian Census, the Population of the Town of Slave Lake in 2016 is 6,651 people. Using the number of residents who are identify as living in Slave Lake and who follow the Town of Slave Lake Facebook Page only 31% of residents followthe Town of Slave Lake Facebook Page. Administration cannot con?rm statistics for other social media outlets like Twitter and lnstagram. For comparison we currently advertise in the Lakeside Leader to 1687 subscribers. (*) indicates followers as of November 28"‘,2018. 2. WHAT AN ADVERTISING BYLAWWOULD LOOK LIKEWITHNEIGHBOURHOOD MAIL? lf council believes that using social media would not meet the new requirements outlined in the MGA,then we could move to a Neighborhood Mailsystem through Canada Post. This method would see the Town of Slave Lake create and send a ?yer to the all post boxes within the Town of Slave Lake. According to a Slave Lake representative at Canada Post there are 2,700 post boxes within Slave Lake. Canada Post Neighbourhood Mailpricing is $0.162 for each ?yer. Meaning that the Town of Slave Lake would need to pay $.0162 x 2700 = $437.40 per mailer. Prices are exclusive of taxes and are subject to change without notice. Advertising Bylaw #34-2018 - Christopher Brown, Communications Coordinat... Page 13 of 46 -‘Kim Report to Council page5 of 7 The issue with Neighbourhood Mailsystem is that Canada Post cannot confirm how many mailboxes do not allow non-addressed ad mail to be delivered to their boxes. This means while we send out 2700 ?yers a lower amount may actually see the ?yer. Along with mailing the ?yer administration would need to print the ?yer, either colour or black and white on an 8.5’x11’piece of paper. Ifadministration was to do this in house, the cost would be $0.09 for black and white, and $0.14 for colour. (Under our Xerox Contract) Paper cost is $59.99 (at one of the local retailers) for a box of 5000 pieces of paper. Total cost of the Neighbourhood Mailer would then be approximately: Version of Flyer Colour Page Black and White Page IIEIIHIIEEEW $437.40 $437.40 $437.99 $302.99 Total Cost of Flyer Per $875.39 $740.39 Week Total Cost of Flyer $45,520.28 $38,500.28 Annual Cost Weekl * - These costs do not include cost of folding and creation of the flyer. 3. WHAT AN ADVERTISING BYLAWWOULD LOOK LIKE WITHA WEEKLY TOWN ELECTRONIC NEWSLETTER? The last option presented would see administration craft a weekly town electronic newsletter. This option would be cost neutral, as we currently have a newsletter program through civicplus (Town Website provider). Creation of this would be similar to the Town Newspaper Advertisement, but can be updated and changed at a moment's notice. We currently have 352 email addresses and phone numbers on ?le via the Towns Website. We have done this in the past with announcements of new acts at the Legacy Centre. Building on this would take time, and council would have to assume we have, according to the MGA, advertised by the method to the attention of substantially all residents. To grow our newsletter subscription base, we can advertise on the websitelnewspaper to fillout an online form to subscribe and administration would ?nalize the information. Advertising Bylaw #34-2018 - Christopher Brown, Communications Coordinat... Page 14 of 46 Report to Council Page 6 of 7 RESOURCE IMPACTS All of these options may be done in house with no change in staffing: Continuation of the newsaer contract: Proposed Cost Potential Subscriptions Potential Costs $22.00 er subscrition 2100 subscritions $46,200.00 $23.00 er subscri tion 2100 subscritions $48,300.00 Without the newspaper contact and ifwe were go by a week to week advertisement rate: Weekly Cost Annual Cost IEIIJIE-‘T $935.55 $47,713.05 Electronic Newsletter would be no cost, as all resources have been purchased prior to the launch of #34-2018 - Advertisement Bylaw. Nei hbourhood mailers would be at new cost of: Version of Flyer Colour Page Black and White Page Total Cost of Flyer $45,520.28 $38,500.28 Annual Cost eekl POLICY IMPLICATIONS Updates to the: Communications Policy D.d 026 Communications Plan 2015 - 2019 COMMUNICATIONS Under the three options there would be different communications needs for each: 1. Social Media: Continue to advertise on the Digital Signs, and in the Newspaper to follow the Town of Slave Lake Facebook Page. Run Sponsored Advertisements to attract more followers to the Town of Slave Lake Facebook Page. 2. Neighbourhood Mail: Create a Neighbourhood Mailer to be sent and delivered to all residents. Advertise on the Town of Slave Lake Digital Signs and on Social Media about the Mailers. Advertise in the Newspaper about the Change. Advertising Bylaw #34-2018 - Christopher Brown, Communications Coordinat... Page 15 of 46 Report to Council Page 7 of 7 3. Weekly Electronic Newsletter: Advertise on the Town of Slave Lake Digital Signs and on Social Media about the weekly newsletter. Advertise in the Newspaper about the newsletter. Advertise on the Town of Slave Website about the Newsletter. RECOMMENDATION TO COUNCIL Administrations concerns are: 1. Breaking the contract with the Lakeside Leader. 2. There is very little precedent to using solely electronic advertising and whether it will meet the requirement for informing substantially all residents. It is preferred that we continue to advertise in the Lakeside leader until the contract expires, which will give us the opportunity to run electronic advertising in parallel, and for people to become familiar with this format. However, given budget restraints, and if Council is willing to accept a minimum level of risk, it would be possible to move to electronic advertisement over a 3 month transition period. Administration recommends that second and third reading of the Advertising Bylaw be passed. MOTION Motion: 1. That bylaw #34—2018the Advertising Bylaw receives second reading. 2. That bylaw #34—2018 the Advertising Bylaw receives third reading Attachments #34-2018 — Advertising Bylaw Brian Vance Christopher W. Brown CAO Communications Coordinator Advertising Bylaw #34-2018 - Christopher Brown, Communications Coordinat... Page 16 of 46 BYLAW#34-2018 ADVERTISING BYLAW TOWN OF SLAVE LAKE A BYLAW OF THE TOWN OF SLAVE LAKE IN THE PROVINCE OF ALBERTA TO ESTABLISH AN ADVERTISING BYLAW. WHEREAS, pursuant to section 606 of the Municipal Government Act, a council must give notice of certain bylaws, resolutions, meetings, public hearings or other things by advertising in a newspaper or other publication circulating in the area, mailing or delivering a notice to substantially all residents in the affected area or by another method provided for ina bylaw under section 606.1; AND WHEREAS, pursuant to section 606.1(1) of the Municipal Government Act, a council may, by bylaw, provide for one or more methods, which may include electronic means, for advertising proposed bylaws, resolutions, meetings, public hearings and other things referred to in section 606; AND WHEREAS Council is satisfied that the advertising method set out in this Bylaw is likelyto bring matters advertised by that method to the attention of substantially all residents in the area to which the bylaw, resolution or other thing relates or in which the meeting or hearing is to be held; NOW THEREFORE the Council of the Town of Slave Lake in the Province of Alberta, duly assembled, enacts as follows: Short Title 1. This bylaw may be referred to as the Advertising Bylaw Advertising Method 2. Any notice required to be advertised under section 606 of the Municipal GovernmentAct of a bylaw, resolution, meeting, public hearing or other thing may be given, in accordance with the timelines prescribed in section 606, electronically posting the notice prominently on the Town of Slave Lake official website at wvvw.slavelake.ca. and/or electronically by posting the notice prominently on any of the Town of Slave Lake's of?cial social media sites. 0 Town of Slave Lake Facebook Page 0 Town of Slave Lake Twitter Account (@TownS|aveLake) - Town of Slave Lake lnstagram Account (@TownofS|aveLake) Advertising Bylaw #34-2018 - Christopher Brown, Communications Coordinat... Page 17 of 46 and/or by posting the notice prominently on electronic signage located at the following locations: 0 Main Street and Highway 2, (Electronic Sign) 0 Main Street and 6"‘Ave. S.W. (Electronic Sign) o Government Centre Lobby (Facility Sign) and/or by sending weekly newsletter to residents via the online website tool CivicSend. That this Bylaw comes into effect upon the date of its Third and Final Reading. READ A FIRST TIMETHIS DAY OF 2018 A.D. MAYOR CHIEF ADMINISTRATIVEOFFICER READ A SECOND TIMETHIS DAY OF 2019 A.D. MAYOR CHIEF ADMINISTRATIVEOFFICER READA THIRDTIMETHIS DAY OF 2019 A.D. MAYOR CHIEF ADMINISTRATIVEOFFICER Advertising Bylaw #34-2018 - Christopher Brown, Communications Coordinat... Page 18 of 46 TOWN OF X \ SLAVE LAKE REPORT TO COUNCIL MEETING OF 8” JANUARY 2019 FROM: Laurie Skrynyk DATE: January 2, 2019 Director of Planning & Development SUBJECT: Application to amend the Land Use Bylaw #22-2007 Bylaw #37-2018 FILE: 6013.114 PURPOSE The purpose of this report is for Council to hold the required Public Hearing and consider Second and Third Reading for Bylaw #37-2018. BACKGROUND Applicant: Alimo’s Ventures Ltd. (AliMouallem) Landowner: A|imo’s Ventures Ltd. (AliMouallem) Proposal: To amend Section 87 of the Land Use Bylaw #22-2007 by adding Bus & Taxi Stations as a discretionary use to the C1 — Central Commercial District. Municipal in accordance with Section 230(1) of the Municipal Government Government Act: Act, Fl.S.A. 2000, Town Council must give Bylaw #37-2018 First Reading and hold the required Public Hearing prior to passing a resolution. Bylaw #37—2018 received First Reading on December 4, 2018. Municipal Planning The Municipal Planning Commission will review this application Commission: at its January 7, 2019 meeting and as such their recommendation is forthcoming. Referral Comments: Bylaw #372018 was advertised in the Lakeside Leader Newspaper for a period of two weeks. To date no verbal or written comments have been received. DISCUSSION Planning The Planning Department has received an application from Ali Department: Mouallem of A|imo’s Ventures Ltd., to add Bus &Taxi Stations as a use to the C1 — Central Commercial District. The addition of this use would allow him to lease space in his building (l.e. Plaza 2000 Application to amend the Land Use Bylaw #22-2007 Bylaw #37-2018 - Laurie... Page 19 of 46 Report to Council Page 2 of 8 Amendment to the Land Use Bylaw #22-2007 (Bylaw #37-2018) January 2, 2019 building on 2 Avenue NW), to a business owner who would operate a bus depot. Downtown & Main In accordance with the Downtown and Main Street Area Plan the Street Area Plan: Downtown Core is envisioned to be developed as a prominent unique commercial hub and heart of the community. Mixed use residential/commercial developments will be compatible with the surrounding neighborhoods. The presence of walkable main street environment and a variety of public spaces will reestablish the Downtown Gore as a true local and regional destination for all age groups. Developments shall be positioned towards the public street with parking in the rear and shall provide zero front and side setbacks in order to establish continuous building frontages. This design does not typically leave enough room on the street to allow vehicles with large turning radiuses to safely navigate, especially with on-street parking. For these reasons, large vehicle traffic is not encouraged in the Downtown Core Purpose of the To provide for commercial development which is appropriate for C1 — Central Slave Lake's central business district, and to provide for the Commercial reinforcement of the downtown as the primary business district. District: Those uses which may be considered obnoxious or those involving excessive outside storage are discouraged. LUB Definition: Bus & Taxi Stations means a development where motor vehicles are utilized for the delivery of people, goods and services, where such vehicles are not available for sale, rental or long term lease. LUB Off-street in accordance with Section 41 of the Land Use Bylaw #22-2007 a Loading development shall be orientated parallel to the flow of traffic to Requirements: accommodate through movement of vehicles and to eliminate the need for backing up or significant turning movements. Districts Bus & The following are the districts where Bus & Taxi Stations may Taxi Stations may currently operate: Operate: C8 — Highway Commercial District — Permitted Use Town of Slave Lake Itshould also be noted that our Downtown Core is not listed on the Truck Route: Truck Route. This is to ensure the volume of heavy truck traffic that is permitted in this area is limited to those vehicles hauling freight for the stores i.e. weekly, bimonthly or monthly deliveries. Research: The Planning Department conducted research on land use bylaws from other municipalities to determine how they handled these types of uses. The followingis the information received. Application to amend the Land Use Bylaw #22-2007 Bylaw #37-2018 - Laurie... Page 20 of 46 Report to Council Page 3 of 8 Amendment to the Land Use Bylaw #22-2007 (Bylaw#37-2018) January 2, 2019 Edson No regulations in their Land Use Bylaw (LUB) with respect to this proposal. Whitecourt LUBcontains the following definition. “Fleet Services" means development using a fleet of vehicles for the delivery of people, goods or services, where such vehicles are not available for sale or long term lease. This Use Class includes ambulance services, taxi services, bus lines, messenger and courier services. This Use does not include moving or cartage firms involving trucks with a gross vehicle weight of more than 3000 kg. Cartage and freight hauling is defined under a separate use. Fleet Services is listed as a Discretionary Use in the following: C2 — Service Commercial C3 — Highway Commercial C7 — HilltopCommercial and as a Permitted Use in the following: M1 — Service Industrial M3 — Business Industrial Vanessa spoke with the Development Officer at the Town of Whitecourt, who brought up the issue of heavy traffic in the downtown core, where typically the municipal infrastructure is not designed or constructed to handle that type of consistent and on- going heavy use. This individual indicated that for this reason, in part, a bus service would not be allowed to operate in the downtown commercial. Their Development Officer was also a truck driver in a previous career and indicated that more often than not, itis extremely difficult to maneuver semi-tractor units and large buses in downtown areas without damaging infrastructure i.e. driving over curbs and sidewalks. This is due to the large turning radius required for these big vehicles. Further he indicated that municipal infrastructure is often not designed to carry the weights or loads associated with these uses and that over time these uses willdeteriorate the roads. Roclg Mountain LUB contains the followingdefinitions: House “Bus Depot” means a facilityproviding for the arrival and departure of passengers and freight carried by bus; Application to amend the Land Use Bylaw #22-2007 Bylaw #37-2018 - Laurie... Page 21 of 46 Report to Council Page 4 of 8 Amendment to the Land Use Bylaw #22-2007 (Bylaw #37-2018) January 2, 2019 “Freight and Transportation Depot“ means a facility for the storage and distribution of freight shipped by air, rail or road transportation and includes a facility for the parking, storage and servicing of vehicles used in the transportation of freight or passengers for commercial purposes; Located in the following Districts: Bus Depot: Central Commercial District (C) — Discretionary Highway Commercial District (HC) — Discretionary Freight & Transportation Depot: General Industrial District (I) — Permitted Dra?on Valley LUBdoes not contain a definition, however Shipping/Receiving Facility is listed as a use. Located in the M - Industrial District - Permitted Olds LUB contains the following definition: “Fleet Service” means a development where motor vehicles used for transporting persons or goods are stored, repaired, cleaned and othen/vise maintained for safe operation when not in use and may include the dispatch and administrative functions associated with the development; Located in the following districts: Light Industrial District (I1) — Discretionary Industrial Business District (IB) — Discretionary Peace River LUB contains the following definition: “PUBLIC USE” means a building, structure or lot used for public services by the Town of Peace River, by any local board or agency of the Town, by any government agency, by any railway company authorized under the Railway Act or amendments thereto, for any public utility, or any use or organization that has the express purpose of providing public services to the community. Such uses include, but are not limited to: administration buildings and yards; emergency service buildings; hospitals; dentists; medical clinics; post offices; libraries; museums; art galleries; _; arenas; water treatment plants; sewage liftstations; tourist information centers, schools, colleges, community centers, or halls, etc. In respect of hospitals, schools and colleges the development may also include Application to amend the Land Use Bylaw #22-2007 Bylaw #37-2018 - Laurie... Page 22 of 46 Report to Council Page 5 of 8 Amendment to the Land Use Bylaw #22-2007 (Bylaw#37-2018) January 2, 2019 associated on-site residential accommodation, such as, but not limited to: nurses residence, dormitories and child care facilities, provided that any such development is accessory to the primary use of the property for public sen/ices and would not result in a separate, unrelated form of development. Located in the Following Districts: Mixed Commercial/Flesidential District (C-R) — Discretionary (Bus Depot) Riverfront Development District (Fl-D)— Discretionary (Public Use) Light Industrial District(M-1) - Discretionary (Public Use) Light Industrial District(M-1a) — Discretionary (Public Use) Mixed Industrial-Business District (M-IB) — Discretionary Community Development District (Com) — Discretionary Hinton LUBdoes not contain a definition, however Shipping/Receiving Facility is listed as a use. Located in the following districts: l-Eco Eco-Industrial District- Permitted l-Lht Light Industrial District— Permitted I-HvyHeavy Industrial District - Discretionary Vanessa spoke with Dani Woodman, Development Officer, this morning regarding Hinton’s LUBand a use that would relate to our “Bus Depot”. She mentioned that they currently do not have “Fleet Service" or “Bus Depot” listed as uses as these uses include the delivery of freight. The only use listed in their LUBis “Bussing Company" which is defined to include the transport of people only. That use is listed in the Light-Industrial. Ms. Woodman suggestedthat ifwe wanted to add this use in our C1 District to incorporate a maximum weight or size for the busses i.e. max 3000 kg. Bylaw #37-2018: The following is a brief explanation with respect to each amendment and willbe provided in the same order as presented in Bylaw #37- 2018. 1. This amendment to Section 87 (3) adds Bus & Taxi Stations as a discretionary use to the C1 — Central Commercial District. Application to amend the Land Use Bylaw #22-2007 Bylaw #37-2018 - Laurie... Page 23 of 46 Report to Council Page 6 of 8 Amendment to the Land Use Bylaw #22-2007 (Bylaw #37-2018) January 2, 2019 Option 1: Council could approve the application and give Bylaw #37-2018 Second and Third Reading. Option 2: Council could defeat Bylaw #37-2018. Option 3: Council could request Administration make changes to the Bylaw and bring it back for a second Public Hearing. RESOURCE IMPACTS No Resource Impacts POLICY IMPLICATIONS No Policy Impacts COMMUNICATIONSSTRATEGY This bylaw amendment was advertised for two weeks in the Lakeside Leader prior to the public hearing. This bylaw amendment is also being advertised on the Town of Slave Lake website and social media accounts. RECOMMENDATION TO COUNCIL The Planning Department has a few concerns withthe application. The purpose of the C1 - Central Commercial Districtis to be Slave Lake's primary commercial and business district. The Downtown Core also offers a different kind of shopping experience geared toward pedestrians. For these reasons, the primary focus is retail stores, personal service shops and office space or uses that do not require large tracts of land and lend themselves well to walkability. The Downtown and Main Street Area Plan encourages developments in the Downtown Core with zero front and side yard setbacks i.e. buildings pushed to the property boundary to create continuous frontages. The Downtown Core also allows parking for commercial developments to be accommodated on the public street. This is quite different than other commercial district where all parking, loading and maneuvering must be provided on the specific commercial site. Application to amend the Land Use Bylaw #22-2007 Bylaw #37-2018 - Laurie... Page 24 of 46 Report to Council Page 7 of 8 Amendment to the Land Use Bylaw #22-2007 (Bylaw#37-2018) January 2, 2019 The majority of lots in the C1 District are smaller, intended for commercial developments of a retail, office or personal service type use and as such most cannot properly accommodate the required loading areas or large radius turning movements for busses. Frankly, the majority of lots in the Downtown Core cannot accommodate the required on- site parking, let alone loading and unloading areas and proper maneuvering aisles for buses and large trucks. The Planning Department had a lengthy discussion with Calvin Couturier, Director of Operations regarding this application, the Town’s Truck Route, municipal infrastructure in the downtown core, the turning radius for semi-tractor trucks and busses, among other things. Mr. Couturier also expressed concerns with this application. The Town has established a Truck Route for semi-tractor trucks and trailers, buses, heavy equipment, etc. to limitdamage to the Town's infrastructure and reduce potential safety concerns. The Truck Route commences at the intersection of Highway #2 and Main Street and extends down Main Street to 6 Avenue South. Beyond that point on Main Street, no heavy truck traffic is permitted in the Downtown Core other than freight deliveries to Downtown businesses. It should be noted that Service Roads, which are generally designated truck routes, are constructed with a heavier base and wider road width so as to withstand the heavy loads and accommodate large turning radius movements. Itshould also be noted that the turning radius for a tractor trailer is smaller than that which is required for a bus. A tractor trailer is able to pivot on the hitch whereas a bus cannot. As such, infrastructure required to properly accommodate large passenger busses must include wider roads than we have in our Downtown Core. Further, the on-street parking in the Downtown Core further reduces the available room on the road. Finally, the Downtownarea also incorporates traffic calming measures such as medians that project into the traffic lanes, which also reduce the available room on the road. The Planning Department is aware that freight is brought into the Downtown Core for the various retail stores. We are also well aware of the challenges involved with getting these trucks into these sites to load and off-loadfreight and that often this is occurring on Town streets and lanes. The Town currently does not enforce on this matter and continues to accept the loading and off-loading of freight on public streets. However, adding to or intensifying this problem is not the answer either. Further, the addition of a bus service in the Downtown Core means buses would likelybe making several stops per day and would no longer entail a once a week, bi-monthly or monthly freight stop. The research we conducted shows that most other municipalities do not allow these uses in their downtown core and most only allow them in industrial areas. These uses, either by the nature of the business i.e. cartage and hauling, or by the potential negative impacts to municipal infrastructure i.e. damage to asphalt, curbs and sidewalks, or by way of improper and unsafe turning movements and unsafe loading and off-loading, etc. are not considered for their central commercial districts. The Applicant has also indicated that the buses that would be utilized for the particular business he has in mind, would be smaller. The issue with this is that it then becomes an enforcement matter wherein the Planning Department is tracking the size, weight or Application to amend the Land Use Bylaw #22-2007 Bylaw #37-2018 - Laurie... Page 25 of 46 Report to Council Page 8 of 8 Amendment to the Land Use Bylaw #22-2007 (Bylaw #37-2018) January 2, 2019 passenger capacity of buses coming and going from the site. The Planning Department feels that it is impractical to approve a use based on size, weight or passenger capacity of buses that may be involved. In other words, ifthe use is a good fit for the district, it shouldn't matter the size, weight or passenger capacity of the vehicle involved, the area in questions will be able to safely and appropriately accommodate it. The Planning Department recognizes the need for passenger bus services and the freight hauling that goes along with it, however, we feel that the use simply does not belong in the C1 District. We could definitely see these types of uses within the C2 — Secondary Commercial District or the C3 — Highway Commercial District where the sites are much larger and better able to safely accommodate loading and off-loading and large vehicle turning movements without potential damage to municipal infrastructure or potential safety concerns. Further, the lots in these districts are typically large enough to accommodate uses that require larger tracts of land such as automobile dealerships, hotels, etc. Finally, these districts are also situated adjacent to the Truck Route which reduces potential negative impacts to the Towns infrastructure. Based on the above, the Planning Department recommends Council defeat Bylaw #37-2018 on Second Reading. MOTION REQUESTED: 1. That Bylaw #372018 to amend the Land Use Bylaw #22-2007 by adding Bus & Taxi Stations as a discretionary use to the C1 — Central Commercial District receives Second Reading. 2. That Bylaw #37-2018 to amend the Land Use Bylaw #22-2007 by adding Bus & Taxi Stations as a discretionary use to the C1 — Central Commercial District receives Third Reading. Attachments 1. Application 2. Bylaw #37—2018 3. Truck Route Map Report Pre ared by: Report Approved for Council by: I : Laurie\Skrynyk/U/ Brian Vance Director of/Planning & Development Chief Administrative Officer Application to amend the Land Use Bylaw #22-2007 Bylaw #37-2018 - Laurie... Page 26 of 46 ‘row/Nor X \ SLAVE LAKE APPLICATION TO AMENDTHE LAND USE BYLAW #22-2007 REGULATORY AMENDMENT Date: N951 I Applicant: I 5 \I ‘:W\IilJR‘E5 [/79 ‘- Mailing Address: Phone: E-mail: The undersigned registered owner hereby applies for an amendment to the Land Use Bylaw #22-2007 as follows: I Requeetedz ment -—l::>L..’L Reason for Amendment Request: , . TO 5:: we +0 ewe a bra <>lr>.o;.,llr\ we 0% 41¢ I ml'vI<, ll‘ (21%. .)~(;>C\)' Auj#lm Landowners Name (printed) Lan ownersSignature CONSENT TO ELECTRONIC NOTIFICATION: 5/ I consent to receive documents from the Planning Department by electronic means and have provided the following e-mail address to be used by the Town for that purpose. E-mail address to be used: Ox“ Id lI‘ F0 BLLM Landowner's Name (printed) re gpplicanfsName (printed) AppIicant’sSignature Application10 Main Street to amendsw| 9.0. theBox Land1030 1UseSlave BylawLake, AB #22-2007| roe 2A0 Bylaw1Phone #37-2018780.849.8000 - Laurie...working together,Pagebuilding 27 of 46a better community To whom it may concern, I have been speaking with AllMouallem about his rental space at 211 2 Ave NW. Iwould be looking to lease/rent this spot from him starting January 1, 2019. My business, Cold Shot Passenger & Courier Service is currently located at 600 hwy 88, Travel Center. Ali's location would centralize my location in the Town of Slave Lakeand be very beneficial to the safety of my passengers who are arriving from Edmonton at 2:20 AM. Thanks for time, C?omwyour Falon Holewa Application to amend the Land Use Bylaw #22-2007 Bylaw #37-2018 - Laurie... Page 28 of 46 BY-LAW#37-2018 AMENDMENTTO THE LANDUSE BYLAW TOWN OF SLAVE LAKE A BY-LAW OF THE TOWN OF SLAVE LAKE IN THE PROVINCE OF ALBERTATO AMENDLANDUSE BY-LAW#22-2007. Pursuant to the Municipal Government Act being Chapter M-26 of the Revised Statutes of Alberta, 2000, as amended, the Municipal Council of the Town of Slave Lake, duly assembled, enacts as follows: 1. That Section 87(3) is be amended by adding the following: Bus & Taxi Stations That this Bylaw comes into effect upon the date of its Third and Final Reading. READA FIRST TIMETHIS DAY OF 2018. MAYOR CHIEF ADMINISTRATIVEOFFICER READA SECOND TIMETHIS DAYOF 2019. MAYOR CHIEF ADMINISTRATIVEOFFICER READ A THIRD TIMETHIS DAY OF 2019. MAYOR CHIEF ADMINISTRATIVEOFFICER Application to amend the Land Use Bylaw #22-2007 Bylaw #37-2018 - Laurie... Page 29 of 46 I IHi .\ HF ..~‘LH'L l..\l\} Application to amend the Land Use Bylaw #22-2007 Bylaw #37-2018 - Laurie... Page 30 of 46 Motion of Support for MD 124 Alberta Community Partnership Grant - Brian... ucmuomm ._._..muczuomo2 88 ammo:.m8 :m Minutes of: Lesser Slave Watershed Council October 11, 2018 Kinuso Seniors Citizen Center, Kinuso, AB Present at meeting: Name Sector Represented Meghan Payne Executive Director Kaylyn Jackson Watershed Coordinator Todd Bailey Forest Sector Tammy Kaleta Recreation and Tourism Manuela Campbell Member at large (alternate) Rowan Robertson Recreation and Tourism (alternate) Richard Simard Big Lakes County Brian Rosche MD Lesser Slave River Anastasia Boschman Cabins and Country Residential Charmaine Willier-Larsen Sucker Creek First Nation Brian Gilroy Town of High Prairie Regrets Jamie Bruha/Lisa Bergen Alberta Environment and Parks Shawn Gramlich/Rebecca King Town of Slave Lake April Isadore Driftpile First Nation Bob Popick/Spencer Zelman Oil and Gas Sector JD Dennis/Jule Asterisk Non Government Organizations 14 of 21 Board Seats filled. Vacancies: 3 First Nations, 2 Metis Settlements, Trappers & Commercial Fishermen. 1. Call to order and Welcome ● Chair Todd Bailey called the meeting to order at 6:33pm. 2. Adoption of October 11, 2018 meeting agenda ● Copies of the October 11, 2018 agenda circulated. ● Chair called for additions to the agenda. Motion 18-10: Rosche/Kaleta – Motion to accept the October 11, 2018 Meeting Agenda as presented CARRIED 3. Adoption of the September 13, 2018 meeting minutes ● Copies of the September 13, 2018 draft meeting minutes were circulated. Slave Lake Watershed Council - October 11 Page 33 of 46 ● Chair called for a motion to adopt the September13, 2018 minutes. Motion 18-11: Nichols/Kaleta – Motion to approve the September 13, 2018 draft Board meeting minutes as presented. CARRIED 4. Treasurers Report & Financial Updates ● Executive Director distributed copies of the Aug 15 – Sept 15th treasurers report. ● Switching Directors and Officers liability insurance to local cc-operates so that everything is through the same broker. Motion 18-12: Rosche/Campbell – Motion to accept the August 15 – September 15 treasurers report as information CARRIED 6. Review action items from September Action Item: Who By When Progress Visit www.lslrfmp.com to learn ALL Sept 20, Complete about the Forest Management 2018 Plan and prepare questions for September 20th Draft a letter for the Minister of Tammy October 31, Tammy presented the first draft of the Environment and Parks form the 2018 letter at the October board meeting, it LSWC expressing our concerns will be forward to Kaylyn and Meghan and experiences with the Bob Cat for edits/imput and then sent out to under ice situation and the lack the board for review. of legislation to enforce penalties. Speak to town of High Prairie Meghan ASAP Complete, CAO did not have any CAO about their questions specific questions. around water use on the West Prairie River and determine how we can provide information to support decision making. Ask Chief Roland Twinn to join us Shawn By October Done – Shawn Spoke to Chief Twinn on October 25th for a half hour Gramlich 1 and Meghan emailed him. No talk about First nations culture response to email as of yet. and Water Have banking information Meghan October 1 IN progress updated once June minutes are approved Slave Lake Watershed Council - October 11 Page 34 of 46 Aid Meghan in getting a Brian R - By October No progress aside from Big Lakes Resolution of support for IWMP LSR 30 county. from Municipalities. Brian G - TOHP Shawn G – TOSL Write a letter to the Town of Meghan By Sept 18th Done. High Prairie , Town of Slave Lake and MD of Lesser Slave River seeking support of $5000 a year for a 3 year commitment. Review the AWC’s Staff Meghan, November No progress to date Handbook, suggest edits and Todd, 8th provide a draft for the Board to Tammy, Has been reviewed, members will review. Manuela, meet individual to start making Bob changes Meghan will email it on Sept 14th. Meghan and Manuela meeting Thursday Oct. 18th to start editing Action - High Prairie has FCSS has grant money that needs to be awarded or given back. Kaylyn and Meghan will check and see if there is any possibility of the watershed council qualifying. Meghan will contact Terri Weibe, TOHP Treasurer. 7. AEP interim report & updated operational plan ● As a part of our grant agreement with AEP we are required to submit an interim report and updated budget. ● Copies of the updates operational plan and budget were distributed. ● Reporting also requires a performance evaluation and monitoring plan. We will be using the same document as last year with updates. ● Meghan and other Executive Directors are again requesting standardized reporting templates for the WPAC grant program. In particular the performance monitoring and evaluation planning. It is on the Oct 30, 2018 Managers meeting agenda. ● After reporting components are submitted we will receive the remaining 25% of our 2018/19 operational grants. o Last year it was not received until February. Timeliness of payments is also on the Agenda for the Managers meeting. Motion 18-13: Gilroy/Campbell – Motion to approve the updated draft operational plan for the 2019/19 fiscal year for submission to AEP with the interim grant report. CARRIED Slave Lake Watershed Council - October 11 Page 35 of 46 8. Project Updates a. IWMP Project ● Big Lakes County has made a motion of support for the Plan and we are anticipating a letter from them soon. ● Town of Slave Lake, MD of Lesser Slave River and Town of High Prairie have not response to the requests for support that were made in March and again in September. Action – Brian R, Brian G, and Shawn G are to follow up with their administration on the status of the request. ● Plan to be finalized and posted online by November. ● Major Stakeholders and those who participated in the planning process will receive a cover letter, summary report and postcard directing them to the full plan online. o Full plans will not be mass printed for budget reasons. o 50 print copies o We will also price out USBs which can be given if additonal copies are requested ● Executive Director will be making appointments to present final plan to First nations and metis and talk about their implementation priorities and potential future project partnerships. ● A request has been made to Alberta Environment and Parks for a meeting with Upper Athabasca Regional Operations staff tot alk about the GOA’s watershed priorities and how they can support implementation. ● Municipal working group and Technical advisory committee will be replaced by the Implementation Committee. This will include Municipal staff and Councillors, AEP staff, and other organizations who are supporting implementation. o First Meeting after meeting with AEP and after municipalities have provided letters of support. Hopefully late November. b. Water Quality Monitoring ● Last sampling event will be next week. ● Once all data is received from the lab Sandi will receive it and work on our 2018 summary report. ● Our 2017 data set is almost ready to be uploaded top the Mackenzie Data Stream web portal. Once the 2018 data set is verified we will also be submitting it to be posted. c. WRRP ● All WRRP grant funds have been spent. Grant report is due in December. ● Applying for 2019/20 funding in the amount of $50,000 to continue supporting on the ground stewardship projects and extension. ● Big Lakes County is also applying for ALUS program funding and our application will align with theirs. Slave Lake Watershed Council - October 11 Page 36 of 46 o Rather than running the projects though the LSWC with partner support the projects will be ran through Big Lakes ALUS program and their coordinator will be responsible for all the administration etc. o LSWC will contribute funds to the projects to cover costs like watering systems, fencing, vegetation etc. and be responsible for the grant reporting o The ALUS program is set up to pay landowners for the lands they return to a conservation state and this will encourage more participation from people in the County. o The LSWC will be a member on the ALUS steering Committee and we will be working closely with the ALUS coordinator. ● IF Big Lakes doesn’t get funding for the ALUS program coordinator we will continue to deliver projects the way we have been in collaboration with Big Lakes, PCBFA and Cows and Fish. Motion 18-14: Rosche/Gilroy– Motion to accept project updates as information. CARRIED 9. Education and Outreach ● Staff are working on an education and outreach strategy for the LSWC to adopt and implement by April 1, 2019. Currently we are only working off of our strategic plan goals. ● This document will set more specific goals and objectives for education, outreach and communication delivered by the LSWC. o Will be used to evaluate ideas or projects before implementing them to ensure they align with our goals. o Will have an evaluation component so that we can measure the success of our efforts. ● Kaylyn will be attending a Wetland Education Network meeting next week to help develop standardized wetland messages for the province of Alberta. ● The LSWC has Secured funding through TDFEF to expand the Little Green Thumbs program with two new gardens o Kinuso school and Swan River First Nation Band School were approached o Kinuso School will be coming on board with the program o We are still waiting to hear back from SRFN Band School ● The LSWC is once again partnering with the High Prairie Rec Board to deliver PD Day programming, our first date is October 22nd pending adequate registration numbers ● Kaylyn will be meeting with Roni Davis from the High Prairie Children’s Resource Centre to discuss potential partnership opportunities. o We will be evaluating them to insure they meet our goals and objectives 10. Round Table Discussion Citizen Science in Alberta Workshop – Sept 24 & 25, 2018 ● Meghan attended the 2 day workshop hosted by AEP and Miistakis Institute. Slave Lake Watershed Council - October 11 Page 37 of 46 ● Board members were emailed the meeting notes with web links to the various projects etc. ● Some citizen science apps that we can promote and utilize are: o AB Weed Spotter – report invasive weeds to Environment and Parks staff. o Naturelynx – Help ABMI collect information on Alberta’s biodiversity o Grizz Tracker – help- AEP staff find out more about where people are seeing, and not seeing grizzly bears. ● There are opportunities for us to develop some citizen science based programs but we must carefully plan them. o A well thought out question we need the answer to o Who is using the information collected? End user determined the level of Quality control and assurance required. ● Citizen science project on fish in lesser slave lake o could be a great way to engage with people and gather more data on fish population and catch rate Martin River drainage study ● Martin Beach Community Association approached MD of LSR regarding a drainage study for the Marten River community. ● They have a quote for $21,000 to complete the study ● The study is required before the community can move forward and apply for flood mitigation funding etc. ● They are actively seeking partners to help complete this study. Action – Meghan will aid the Marten River Community Association in applying for a WRRP grant for their study before October 30, 2018. Spraying of herbicide in Joussard conservation area ● conservation area on east side of Peace River Avenue is usually hayed. This year it was sprayed with a broadleaf herbicide aminophyprolid (needs to be confirmed) ● This has caused reduced forage quality Action - Anastasia will get Meghan a legal land location or municipal address, Meghan will talk to Big Lakes County Ag Fieldman to determine if the County sprayed or if it was done via contractor by the Provincial Government. 11. Meeting Adjournment & Next Meeting Date ● October 25, 2018 – Board information session 2pm to 6pm at Town of Slave Lake Council chambers ● November 8, 2018 – Regular LSWC Board meeting. Motion 18-15: Campbell/Boschman – Motion to adjourn the meeting at 8:45pm. CARRIED Slave Lake Watershed Council - October 11 Page 38 of 46 Slave Lake Library Board Meeting - October 3 Page 39 of 46 Slave Lake Library Board Meeting - October 3 Page 40 of 46 NAMING ADVISORY COMMITTEE Town or SAWRIDGE CREEK BOARDFIOOM Z \ September18, 2018 Members Present: Shawn Gramlich — Councilor, Joe McWi||iams Public Member & Chairperson, and Harry Bartlett, Public Member Members Absent: AlBeaulac — PublicMember, Doug Babiy, Public Member — Staff Present: Brian Vance — Chief Administrative Officer and Briana Lachance Naming Advisory Committee Secretary Meeting called to order at 4:09 pm by Joe Mcwilliams, Public Member & Chairperson Additions: naming request Agenda: Motion: Moved by Sawn Gramlich That the Agenda for September 18,2018 be accepted as amended. CARRIED Minutes of Previous meeting: a) Minutes of June 6, 2018 Mmmm Moved by Joe McWi||iams, Chair and Public Member That the Minutes oflune 6, 2018 meeting be accepted as amended. CARRIED Reports, New Business and Items for Discussion a) Hospital Auxiliary group Naming Proposal for the Family Care Clinic I Tuesday September 25"‘1pm, there will be a meeting to talk about naming of the Family Care Clinic as the Laura Attruix. Motion: Moved by Councilor Gramlich The Committee to accept as information CARRIED NamingPage Advisory1 of 2 Committee - September 18 Page 41 of 46 NAMINGADVISORY COMMITTEE TOWN or SAWRIDGE CREEK BOARDROOM /‘\ SLAVE LAKE September 13, 2013 b) Letter to the Barton's Pg. 3-3 c) Naming Reserve List: 0 Denise and Allen Wahlstrom are requesting naming a street in memory of Stella and Leo Boisvert. The street requested would be starting at the corner by the ATE to the Hospital. This street has a lot of history for the Bosivert’s. Motion: Moved by Harry Bartlett, Public Member The Committee to accept as information CARRIED Questions/Statements: 0 Signage for the Allarietrails is still underway. 0 Signage should be posted in a manner that results in the least amount of damage plausible. 0 For both the Allarietrails and Barton park there should be descriptions posted ofthe history forfuture generations to understand the meaning behind each name. NEXTMEETING:December 4, 2018 @ 4pm Adjournment: Motion: Moved by Councilor Shawn Gramlich That the September 18, 2018 Naming Advisory Committee Meeting adjourn at 4:42 pm. CARRIED NamingPage Advisory2 of 2 Committee - September 18 Page 42 of 46 MINUTES Slave Lake Airport Services Commission November 14, 2018 at 4:00 PM Sawridge Creek Room Motion #51-2018: Moved by Shawn Gramlich, Town of Slave Lake That minutes from the October 4, 2018 Slave Lake Airport Commission be accepted as presented. CARRIED 3. Delegations - None 4. Business Arising from the Minutes: - None 5, Other Business: a) Board Appointments Pierre presented a report. Motion #52-2018 Moved by Sandra Melzer, M.D. No. 124 To appoint Darin Busk as Chair of the Slave Lake Airport Services Commission November 14, 2018 CARRIED Motion #53-2018 Moved by Jeff Commins, M.D. No. 124 To appoint Shawn Gramlich as Vice Chair of the Slave Lake Airport Services Commission November 14, 2018 CARRIED Motion #54-2018 Moved by Robert Esau, M.D. No. 124 To appoint the following Directors Darin Busk, Shawn Gramlich, Sandra Melzer, Jeff Commins with cheque signing authority along with Pierre Gauthier the Airport Manager - November 14, 2018 CARRIED Slave Lake Airport Commission Meeting - November 14 Page 43 of 46 Slave Lake Airport Commission Meeting - November 14 Page 44 of 46 Slave Lake Airport Commission Meeting - November 14 Page 45 of 46 TASK LIST – January 8, 2019 Action Item / Motion: Opened by who Due date Assigned to: / and when Progress / Status Business License Moved by Mayor Not specified Completed - Bylaw Motion #227-18: Warman June 05, passed. That Council task Administration to do a 2018 comprehensive review of Business License Fees and bring a report back to Council to review. Save the Parks Moved by Not Specified Assigned to Community Motion #327-18: Councilor King Services That Council direct admin work with save the September 4, (Garry) - Expected to be parks committee to develop scope and cost 2018 complete - July 2019 and examine the possible of keeping Maple Crescent Park open. Drainage Master Plan Moved by Mayor Not Specified Assigned to Project Motion #396-18: Warman November Manager (Doug) - That Council Directs Administration to bring 6, 2018 Report Expected March back the Drainage Master Plan for Council to 2019 review. January 8, 2019 Management Task List Page 46 of 46