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Lifecare:Li Accountability for One’S Health 2018

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Lifecare:Li Accountability for One’S Health 2018 Canon Virginia, Inc. 2018 Benefits Guide Lifecare:Li Accountability for one’s health 2018 Table of Contents Lifecare 3 Annual Enrollment Period 5 Benefit Eligibility 9 Medical Plans 10 Health & Wellness Integrated Model 15 LiveHealth 16 EAP 17 Dental Plan 18 Vision Plan 19 Network Access 21 Prescription Drug Plan 22 Eligibility 29 Domestic Partners 31 Enrollment 32 Qualifying Life Status Events 34 Healthcare Contributions 35 Disability 39 Life Insurance 41 Employee Savings Plan 44 Flexible Spending Accounts 46 Legal Resources 48 Liberty Mutual 49 Smart Move Program 49 Paid Time Off 50 Employee Events and Services 53 Contact List 54 Legal Notices 55 The plan information described in this enrollment guide is intended to give you a brief description of the Canon Benefits Program. Should there be any discrepancy between this guide and the actual plan documents, the provisions of the plan documents will apply. Your Physical, Emotional, Financial Health Page 2 Lifecare:Li Accountability for one’s health 2018 You are Canon’s most important asset. That’s why Canon continues to offer a comprehensive benefits program to all employees. We want to provide you with the necessary information and essential tools to help you lead a healthy, happy and productive lifestyle. LIFECARE is everyone’s responsibility and should be taken seriously. It enhances the well-being for your own health - physical, emotional and financial. Canon’s future depends on you being at your best in order to continue to develop innovative ideas, meet new challenges and build the “NEXT” Canon. Take this opportunity and do take advantage of the benefit programs and tools that Canon offers. This is your time to evaluate your health plan options for 2018! Read through this guide and make sure your benefit elections are the best for you and any covered family members. Your Physical, Emotional, Financial Health Page 3 Lifecare:Li Accountability for one’s health 2018 Look What Offers You** Health Benefits • Annual Physicals – no cost * (in-network) • Anthem MyHealth Coach • Medical & Prescription Drug coverage • Anthem Live Health Online • Health Flexible Spending Account • Anthem 24/7 Nurselline • Anthem Personal Health Consultant • Behavioral Health • Anthem Chronic Condition Care Nurse Support • Smoking Cessation Program • Flu Shot Program • Anthem Future Moms Program • Fitness Center Discounts • Dental & Vision Coverage Work Life Benefits • Dependent Care Flexible Spending Account • Domestic Partner Benefits • Tuition Assistance • Lifestyle Coaching • Paid Time Off (PTO) • Stress Management Webinars • Family Leave Benefits ** • Wellness Programs • Mail Order Delivery of Prescriptions • Paid Holidays • EAP Resource & Referral Support • Legal Resources • Paid Bereavement Leave • Apps & Virtual ID Cards Financial • 401(k) Pretax Savings • Basic Life Insurance • Employer Matching Contributions • Accidental Death & Dismemberment (AD&D) • Profit Sharing Contributions • Optional Life Insurance for Yourself and Dependents • Investment Advice • Long Term Disability Insurance • Automatic Savings Escalation • Supplemental Income Protection * Benefits are determined based on location of services and claim coding submitted by the physician. ** Eligibility for these programs may vary based on your medical plan or Canon service. Your Physical, Emotional, Financial Health Page 4 Lifecare:Li Accountability for one’s health 2018 2018 Annual Enrollment Period Opens October 19, 2017 12:00 AM Eastern Time Closes November 9, 2017 11:59 PM Eastern Time What’s New for 2018? Benefit Type of Change Description Anthem EPO Medical Plan Plan Design Add Chiropractic Care at 100% coverage up to a maximum of $750 per calendar year (see SPD for details) Anthem EPO Medical Plan Plan Design Increase Emergency Room Copay to $150, waived if admitted within 24 hours Anthem PPO Medical Plan Plan Design Increase Emergency Room Copay to $200 and then 80% coverage; waived if admitted within 24 hours Anthem EPO Medical Plan Payroll Deduction Employee contributions increasing Anthem PPO Medical Plan Payroll Deduction Employee contributions increasing Your Physical, Emotional, Financial Health Page 5 Lifecare:Li Accountability for one’s health 2018 Go Online to Make Your 2018 Benefit Elections Follow these tips: • You should have the following information available when you enroll: full name, date of birth, social security number (not immediately required) and address for all dependents. • You must go from start to finish during the enrollment process. If you stop in the middle of the session and later return to complete your enrollment, your information you previously entered will NOT be saved. • The website will time you out after 15 minutes of inactivity. • Print your confirmation statement directly from the web to keep for your records. • Screenshots of any page in the enrollment system, other than the Confirmation Page, will not be accepted as proof of coverage. • Operating Systems supported by this website are MAC (OS X), Windows XP, 7 and 8.1, supporting browsers (Internet Explorer 10.x and 11.x, Firefox and Chrome (latest version). Internet Explorer 8.x and 9.x are not supported. If you have any questions about enrollment, please call the Canon Benefit Center at 800-290-8379 (Monday – Friday, 9am Eastern Time – 6pm Eastern Time) Step 1: Step 6: Get informed: Read this guide for information Review your Personal Information. Click about your 2018 options. “continue” Step 2: Step 7: Go to www.canonvirginiabenefits.com to enroll or Review your Dependent Information and make changes add/delete dependents as applicable. Click “continue” Step 3: Step 8: Enter Employer Portal number Go through every screen and answer the questions 2018 Benefits – 94802 and make your benefit elections. Do not close out of your session until you have reached the Confirmation Page or your elections will not be saved. Step 4: Step 9: Enter your Username and Password Pre-Confirmation Page. Review your elections and First time users: if there are any changes click on the pencil next to Your username is based on your Canon employee the section and make changes. ID. Put a 9 in front of your Canon ID (i.e. if your Canon ID is 479999 then your username will be 9479999) If you have already used the enrollment site: Enter your username and password Step 5: Step 10: Click Enroll Confirmation Page – print a copy of your confirmation page for your record Your Physical, Emotional, Financial Health Page 6 Lifecare:Li Accountability for one’s health 2018 What happens if I do nothing during Open Enrollment? If you don’t make a change during open enrollment, most of your benefit elections will continue automatically. However you must re-enroll in the Dependent Care FSA each year. Additionally, you must actively indicate that you, and your Spouse/Domestic Partner or civil union partner, if covered under your medical plan, do NOT use any form of tobacco product to avoid the $50.00 per month surcharge for each of you. CHOOSE CAREFULLY! You can’t change your benefits during the year unless you have a qualified life event change. The Internal Revenue Service (IRS) limits when you can make changes to your benefits. Therefore the benefit choices you make during Annual Open Enrollment will remain in effect for the entire 2018 calendar year unless you have a corresponding life event. For more information on how to enroll, please refer to the Enrollment section of this Lifecare document. Your Physical, Emotional, Financial Health Page 7 Lifecare:Li Accountability for one’s health 2018 Remember to… Review Benefit Information: Check Your Employee Contributions: Review the 2018 benefit changes Verify the deductions taken from your paycheck to be sure they match the coverage you requested. Call the Canon Benefits Center with any questions If you find an error in your deductions, M-F, 9am – 6pm at 1-800-290-8379 contact [email protected]. Make Any Changes By the End of the Annual Update Your Home Address: Enrollment: It is your responsibility to notify Canon Make sure to verify the coverage you currently immediately of any address changes. If you are have in place and that it meets your needs. unsure how to verify/update your address, contact the Benefits department at [email protected]. Check your Benefit Confirmation: Verify and Update Your Beneficiaries: A statement showing your benefits is generated Periodically review your Life Insurance and online whenever you go through the enrollment Employee Savings Plan beneficiaries. process. You should always review this and keep a copy of your records. The Confirmation Statement Beneficiary inquires for Vanguard should be made is the only document that will be accepted as to www.vanguard.com proof of any benefit elections you claim to have Beneficiary inquires for your Life insurance should made. be made to [email protected]. Protect Your Information: Periodically change your Passwords. Save your Username and Passwords in a secure location. Your Physical, Emotional, Financial Health Page 8 Lifecare:Li Accountability for one’s health 2018 Benefit Eligibility Full-time regular employees of Canon are eligible for a full array of benefits as outlined in the chart below. Benefit Effective Date of Coverage Medical & Prescription Drug Coverage First day of active employment Dental & Vision Coverage First day of active employment Flexible Spending Accounts (FSA) First day of active employment Life Insurance 90 days from first day of active employment for non-exempt members. 30 days from first day of active employment for exempt members. Short and Long Term Disability 90 days from first day of active employment for non-exempt members. 30 days from first day of active employment for exempt members. 401(k) Plan 30 days from first day of active employment If you are a new hire, look out for important information from: • The Vanguard Group about participating in our 401(k) Plan – the Canon Employee Savings and Retirement Plan. • HMS, our dependent eligibility auditor. If you elect to cover your dependents for medical and/or dental coverage, you must comply with this audit in the timeframe provided.
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