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Government of Ghana Ministry of Local Government Rural Development And GOVERNMENT OF GHANA MINISTRY OF LOCAL GOVERNMENT RURAL DEVELOPMENT AND ENVIRONMENT THE MUNICIPAL MONITORING AND EVALUATION PLAN UNDER THE GHANA SHARED GROWTH AND DEVELOPMENT AGENDA (GSGDA), 2010-2013 AKUAPEM SOUTH MUNICIPAL ASSEMBLY SEPTEMBER 2010 2 TABLE OF CONTENT List of Tables List of Abbreviation CHAPTER ONE.................................................................... 4 Introduction Goals And Objectives of MMTDP Purpose of the Monitoring and Evaluation Plan Preparation of the Monitoring and Evaluation Plan Implementation Status of the MMTDP CHAPTER TWO…………………………………………………………..1 Monitoring and Evaluation Activities Stakeholders Analysis Monitoring and Evaluation Conditions and Capacities Indicators and Targets Monitoring and evaluation Calendar Monitoring and Evaluation Matrix Data Collection, Validation and Collation Data Analysis and Use of the Results Reporting Dissemination of the Reports Monitoring and Evaluation Budget Development Evaluation Participation Evaluation CHAPTER THREE………………………………………………………35 The Role of Development Partners 3 EXECUTIVE SUMMARY After preparing the 5-year Medium-Term Development Plan(MTDP) for the Akuapem South Municipal Assembly(DMTDP – 2010-2013) it then becomes imperative for the planning and formulation of a comprehensive monitoring and evaluation plan to support its implementation of the plan The monitoring and evaluation plan of the Akuapem South Municipal Assembly has been developed to reflect the policy framework of the MTDPF-2010-2013 and also to provide the basis to facilitate the tracking of progress, effectiveness and efficiency of the process. The documentation of the plan is structured on the format and guidelines issued by National Development Planning Commission (NDPC) and are organized under three chapters as follows. Chapter One deals basically with the introduction, purpose of the M&E Plan, Preparation and a summary review of the implementation status of the DMTDP(2006-2009). Chapter Two examines the key monitoring and evaluation activities, coupled with stakeholders analysis as well as M&E conditions and capacities. Chapter Three, the final chapter, focuses on the inputs that are crucial to the M&E Plan and outlines the extent of roles that the Development Partners played in terms of collaboration in the preparation of the 5-year DMTDP and its implementation. 4 CHAPTER ONE THE MUNICIPAL MONITORING AND EVALUATION PLAN UNDER THE GSGDA .2010 – 2013 Introduction. The Akuapem South Municipal Assembly was established by legislative instrument(LI) 1487 of 1989. The Assembly exists to improve upon the living conditions of the people through the mobilization of human, material and financial resources in the provision of basic amenities, basic services infrastructural facilities and essential facilities. To really understand and break the poverty cycle or underdevelopment which pertains in the municipality, it is important to identify and critically study the physical environment within which the people live, as it contributes to a great extent, the kind of economic activities and occupations present in the area and subsequently to incomes and social services. Goal And Objectives of DMTDP The Municipal Monitoring and Evaluation Plan is a flexible guide to the steps used to document DMTDP activities and how to measure progress toward the achievement of the DMTDP goal and objectives in a structured way. It provides a clear picture of the DMTDP M&E mechanism and detailed information on how specific activities and outputs will be monitored and evaluated. The plan includes other components that will make it possible to understand the DMTDP context, reflect and learn lessons from project implementation. The process of developing the plan is as participatory and collaborative as possible with a strong feedback from public hearing as recommended in the planning guidelines. The plan writing is kept as simple as possible and requires the approval of the Municipal assembly, alongside the DMTDP with its associated committed resources to the production of the M&E. Purpose of The M & E Plan The purpose of the Municipal M&E is to institute an effective and efficient system for tracking the progress of programmes and projects in the municipality, and to genertate timely reports to the NDPC and other stakeholders through the RPCU resulting from the Municipal Annual Progress Report. 5 In the process of preparing M&E plan, the NDPC organized workshop for RPCU and DPCU at the regional level at Koforidua to build their capacities. Districts were then charged to prepare and submit their plans as quickly as possible. The participants were the following: the Assistant Planning Officer, Municipal Co-ordinating Director, Municipal Budget Officer, Municipal Director of Health Service,Director,( MOFA), Director,( Ghana Education Service), the presiding Member,Director,( Feeder Roads) and Director,( Department of Community Development). Implementation Status of The DMTDP A thorough review of the Municipal Medium-Term Development Plan(i.e) 2010 – 2011 was carried out by the DPCU members. This process was termed Mid-Year Review as indicated in the table below in relation to four thematic areas that are applicable to the municipality. 6 Thematic Area 1: Expanded Development of Production Infrastructure - 2010 No. Programme Activities Achievement Reasons for objectives not achieving target Water To improve upon the access of potable water in the municipality. 1. Drill & construct 4 No. boreholes at Project is on- Seduase,Akuffukrom,Asiawkrom & going. Akwakupom. Project is on- 2 Drill & construct 5No. boreholes at going Obregyimah,Nsumia,OtukwadjoPakro-Adjenase & Kwaffokrom. Project is on- 3 Construction of 4No. Mwacafe Iron Removal going. Plant at Ayim,Nyame bekyere,Oboadaka & Apentem. Project is on- going. 4 Rehabilitation of 4No.Mwacafe Iron Removal Plant at Yawduodu,Konkonuru,Pokro Nsaba & Kwame Ntow. Target achieved. 5 Construction of 4No.Rain Harvesting facilities at Kwakwakrom,Ayim,Nyame bekyere,Apentem & Aburi Amanfo Project is on- going. 6 Drilling & construction of 10No.boreholes at Ahyiresu,Yaw Nyarkokrom,Ahwerease,Ahodwo,Pepraw,Yawk rom, Kitase,Adubrakrom & Akpeteshie Nkwanta. 7 Designing of 1No. small water system at Pokro Project is on- Nsaba. going Sanitation Improve sanitation situation in the municipality 1 Construct 1No. 8-seater KVIP/HWF at Tieku. Contract to be awarded. 7 2 Construction of 1No. 8-seater KVIP/HWF at Project is on- Aburi Anglican Primary & JHS. going Spot improvement To improve rural accessibility and reduce post harvest loss. Spot improvement of Otukwadjo- 1 Towubuase(5.5Km) Target achieved. Spots improvement of Yawduodu-Apantem(4.5Km) 2 . Target achieved. 8 Thematic Area 4: Developing Human Resources For National Development- 2010 No. Programme objectives Activities Achievement Reasons for not achieving target Education To improve upon the accessibilty and quality of education in the municipality. Construction of 2No. Projects are on- 1 Classroom going. block(1No 3-unit & 1No. 6-unit classroom block.) Nsawam L/A 2 Target achieved. Completion of 6-unit classroom block at Nsawam Prisons. Project is on-going 3 Construction of 6- unit classroom block at Ankwansu. Project is on-going 4 Construction of 6- unit classroom block at Adoagyiri R/C 5 Construction of 6- Project is on-going. unit classroom block at Adoagyiri R/C Target not achieved. Abandoned. Construction of 6- 6 unit classroom block at Aburi Anglican. 7 Renovation of Aburi Target achieved. Girls Domitory. 9 8 Construction of 3- Project is on-going. unit classroom block at Aburi Girls. 9 Construction of 4- Target not achieved. Funds not available. unit classroom block at Father Waggers’ 10 Construction of 6- Target not achieved. Funds not available. unit classroom block at Pampanso krokese. 11 Construction of 3- Target not achieved. Funds not available unit classroom block at Pakro Anglican. Construction of Target not achieved. Funds not available. 12 computer Lab. at Adoagyiri St. Martins. 13 Completion of 4-unit Target achieved. classroom block, office with ancillary at Oboadaka 14 Community Project is on-going animation & WATSAN training in 5 communities. Health. To improve upon the access of health facilities and improvement of health in the municipality. Construction of Project not started. 1 1No.CHPs compound at Ankwani Doboro. 10 Thematic Area 5: Transparent And Accountable Governance - 2010 No. Programme objectives Activities Achievement Reasons for not achieving target 1. To organize quarterly departmental Invitation letters to Target achieved. meetings. be issued. 2. To organize general Assembly Invitation letters to Target achieved meeting. be issued. 3. To furnish one area council office. Furniture to be On-going provided. 11 Thematic Area 6: Reducing Poverty And Income Inequalities- 2010. No. Programme objectives Activities Achievement Reasons for not achieving target 1. 12 Thematic Area 1: Expanded Development of Production Infrastructure-2011 No. Programme objectives Activities Achievement Reasons for not achieving target FEEDER ROADS To improve rural accessibility and reduce post harvest loss. 1. Spots improvement Target not achieved Programme not of Aduakrom- commenced. Bowkrom(3.1km) 2. Spots improvement Target not achieved Programme not of Pepraw Jn- commenced Pepraw(2.1km) 3. Spots improvement Target not achieved Programme not of Kwesikrom- commenced Yeboahkrom(2.6km) 3. Yawduodu- Target not achieved. Programme not Amanfrom(1.0km) commenced. Reshaping of Target not achieved Programme not 4
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