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Committee of the Whole Agenda

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Committee of the Whole Agenda AGENDA MATERIAL COMMITTEE OF THE WHOLE MEETING DATE: MONDAY, MARCH 22, 2021 LOCATION: S. H. BLAKE MEMORIAL AUDITORIUM (Council Chambers) TIME: 6:30 PM MEETING: Committee of the Whole DATE: Monday, March 22, 2021 Reference No. COW - 20/52 OPEN SESSION via Microsoft Teams at 5:30 p.m. Committee of the Whole - Special Session Chair: Councillor A. Ruberto Establishment of Closed Session – March 22, 2021 The following resolution will be presented to Committee of the Whole for consideration: THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, March 22, 2021 at 5:30 p.m. in order to receive information relative to personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CLOSED SESSION via Microsoft Teams at 5:30 p.m. Committee of the Whole - Closed Session Chair: Councillor A. Ruberto Closed Session Agenda will be distributed separately to Members of Council and EMT only. OPEN SESSION in S.H. Blake Memorial Auditorium at 6:30 p.m. Committee of the Whole - Administrative Services Session Chair: Councillor M. Bentz DISCLOSURES OF INTEREST Committee of the Whole - March 22, 2021 1 of 227 CONFIRMATION OF AGENDA Confirmation of Agenda - March 22, 2021 - Committee of the Whole (Page 9) WITH RESPECT to the March 22, 2021 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed. REPORTS OF COMMITTEES 50th Anniversary Celebration Steering Committee Minutes Minutes of Meetings 01-2021 and 02-2021 of the 50th Anniversary Celebration Steering Committee held on January 22, 2021 and February 26, 2021, for information. (Pages 10 – 18) Anti-Racism & Respect Advisory Committee Minutes Minutes of Meetings 02-2020 and 01-2021 of the Anti-Racism & Respect Advisory Committee held on November 2, 2020 and January 25, 2021, for information. (Pages 19 – 27) Community Communications Committee Minutes Minutes of Meeting 01-2020 of the Community Communications Committee held on February 13, 2020, for information. (Pages 28 – 32) Coordinating Committee Minutes Minutes of Meeting 01-2020 of the Coordinating Committee held on February 24 2020, for information. (Pages 33 – 37) Crime Prevention Council Minutes Minutes of Meeting 04-2020 of the Crime Prevention Council held on November 25, 2020, for information. (Pages 38 – 45) Inter-Governmental Affairs Committee Minutes Minutes of Meeting 05-2020 of the Inter-Governmental Affairs Committee held on November 9, 2020, for information. (Pages 46 – 52) Committee of the Whole - March 22, 2021 2 of 227 Page 2 of 8 Official Recognition Committee Minutes Minutes of Meetings 03-2020 and 04-2020 of the Official Recognition Committee Citizens of Exceptional Achievement held on July 13, 2020 and November 5, 2020, for information. (Pages 53 – 59) REPORTS OF MUNICIPAL OFFICERS 2019-2024 Multi-Year Accessibility Plan Report R 21/2021 (City Manager's Office - Office of the City Clerk) recommending that the 2019- 2024 Multi-Year Accessibility Plan be adopted and the amended Corporate Policy 08-01-04 – Accessibility Policy be approved. (Pages 60 – 112) Memorandum from Mr. S. Garner, Municipal Accessibility Specialist dated March 4, 2021 requesting to provide a presentation relative to the 2019-2024 Multi-Year Accessibility Plan. (Page 113) WITH RESPECT to Report R 21/2021 (City Manager’s Office – Office of the City Clerk), we recommend that the 2019-2024 Multi-Year Accessibility Plan, as appended to this report, be adopted; AND THAT Corporate Policy 08-01-04 – Accessibility Policy, be approved; AND THAT any necessary by-laws be presented to City Council for ratification. Update - Potential Future Uses - Dease Park/former Dease Pool Site Report R 22/2021 (Community Services - Recreation & Culture) recommending that the proposed redevelopment plan for Dease Park be approved and that Administration proceed with broader public engagement on a new proposed re-development option for the former Dease Pool site. (Pages 114 – 125) Memorandum from Mr. W. Schwar, Supervisor – Parks & Open Space Planning dated March 16, 2021 requesting to provide a presentation relative to the above noted. (Page 126) WITH RESPECT to Report R 22/2021 (Community Services – Recreation and Culture) Update - Potential Future Uses – Dease Park/former Dease Pool Site, we recommend that Council receive the results of the targeted public engagement; AND THAT the proposed redevelopment plan for Dease Park be approved (as reflected in Attachments 1 – 3); AND THAT Appropriation #2 be approved (Attachment 4); Committee of the Whole - March 22, 2021 3 of 227 Page 3 of 8 AND THAT Administration proceed with detailed design and construction for Dease Park Phases 1 and 2 Redevelopment, subject to the approved capital budget and any additional approved funding as a result an application to the Canada Healthy Communities Initiative and/or other external funding sources; AND THAT Administration proceed with broader public engagement on a new proposed re- development option for the former Dease Pool site, reflected as Option B in this report, that includes a proposed skate park, and a range of options for proposed traffic calming measures for Dease Street, and report back with a recommendation on the revised concept plans for the former Dease Pool site and Dease Street by Q3 2021; AND THAT Administration consult with the Heritage Advisory Committee on a more refined concept plan for the commemoration of the cultural history of Dease Pool, including the form, content, and location of that commemoration and report back on these plans by Q3 2021; AND THAT any necessary by-laws be presented to City Council for ratification. Transit Safe Restart Agreement – Phase 2 Municipal Transit Funding Report R 30/2021 (Community Services - Central Support Services) recommending approval for execution of the Transfer Payment Agreement for the Safe Restart Agreement – Phase 2 Municipal Transit Funding between the Ontario Ministry of Transportation and the Corporation of the City of Thunder Bay. (Pages 127 – 164) WITH RESPECT to Report R 30/2021 (Community Services - Central Support Services), we recommend the Transfer Payment Agreement for the Safe Restart Agreement (SRA) – Phase 2 Municipal Transit Funding and any and all subsequent agreements between the Ontario Ministry of Transportation and the Corporation of the City of Thunder Bay be approved; AND THAT where necessary that an interest bearing reserve account be used to receive funds related to this program where funds are delivered prior to the actual expense of the funds; AND THAT any necessary by-laws be presented to City Council for ratification; AND THAT the Mayor and City Clerk be authorized to sign any necessary agreements or contracts related to this funding program. 2020 Provincial Budget - Property Tax Relief Measures for Businesses Report R 14/2021 (Corporate Services & Long-Term Care - Revenue) recommending that staff be directed to undertake a policy review and financial impact analysis relative to the optional small business property sub-class, following release of the regulations by the Province. (Pages 165 – 168) WITH RESPECT to Report R 14/2021 (Corporate Services & Long Term Care – Revenue), we recommend that this report be received for information; Committee of the Whole - March 22, 2021 4 of 227 Page 4 of 8 AND THAT with respect to the optional small business property sub-class, staff be directed to undertake a policy review and financial impact analysis following release of the regulations by the Province; and report back to Council with recommendations for the 2022 and subsequent taxation years. Property Tax Accounts with 2019 Arrears Report R 16/2021 (Corporate Services & Long Term Care - Revenue) requesting approval for the registration and sale of the lands for which taxes are over two years in arrears. (Pages 169 – 192) Confidential memorandum from Ms. Chantal Harris, Manager - Billing and Collection Services dated March 9, 2021 relative to the above noted, to be distributed separately on March 18, 2021 to members of Council, EMT and City Solicitor only. WITH RESPECT to Report R 16/2021 (Corporate Services & Long Term Care - Revenue), we recommend the registration of tax arrears certificates against the properties as shown in Attachment A to this Report for which real property tax is owing for a period of over two years unless taxes are paid by the registration date; AND THAT any necessary by-laws be presented to City Council for ratification. Application for Cancellation, Reduction Or Refund of Taxes Under Section 357 Of The Municipal Act Report R 17/2021 (Corporate Services & Long Term Care - Revenue) recommending the cancellation, reduction or refund of taxes totaling $16,068.26. (Pages 193 – 197) Confidential memorandum from Ms. Chantal Harris, Manager - Billing and Collection Services dated March 9, 2021 relative to the above noted, to be distributed separately on Thursday, March 18, 2021 to members of Council, EMT and City Solicitor only. WITH RESPECT to Report R 17/2021 (Corporate Services & Long Term Care - Revenue), we recommend that the cancellation, reduction or refund of taxes totaling $16,068.26 as outlined in the Report be approved; AND THAT any necessary by-laws be presented to City Council for ratification. Annual Report on Council, Board and Committee Expenses Report R 18/2021 (Corporate Services
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