UTTAR HARYANA BIJLI VITRAN NIGAM

BIDDING DOCUMENT

(NIT No.- 67/R-APDRP/GIS/2014-15

(Bid No. B-398)

FOR

Appointment of agency for ‘Providing services for updation of Delta Changes in Geographical Information System’ (GIS) in 36 towns (18 UHBVN + 18 DHBVN) covered under R-APDRP of Haryana State.

Chief Engineer/PD&C, General Manager/R-APDRP, UHBVN, Vidyut Sadan, C-16, UHBVN, Vidyut Sadan, C-16, Ground Floor, Sector 6, 1st Floor, Sector 6, Panchkula – 134109. Panchkula – 134109 Ph-0172 – 3019135 Ph-0172 – 3019148

‐1‐ General Guidelines For Updation of HT/LT Consumer Indexing And Asset Codification / Mapping For Haryana Power Discoms (UHBVN & DHBVN).

1.0 OBJECTIVES

1.1 This specification includes proposed methodology of providing GIS based Consumer Indexing, GIS Mapping and Asset Codification for 36 Towns under R- APDRP Part-A in Haryana Power Discoms (UHBVN/DHBVN).

The main objective envisaged under this document is to hire the technical services of experts & experienced professionals for providing ground level support & association to DH & UH in the field of asset mapping using DGPS survey technique and consumer indexing activities on day to day basis as part of the change management, herein referred to as delta changes, for the regular updation of the electrical infrastructure/asset info into the GIS database being developed under the prestigious R- APDRP Part-A (IT) Project implementation.

Intent of this specification is to appoint an agency to carry out Geographical Information System (GIS) based consumer indexing, mapping and asset-coding work in line with the methodology broadly prescribed in Annexure-IV and already deployed, in the specified areas of cities which were already covered in GIS for the modification in existing network and editing of new consumers and HT/LT line added subsequently. The detail of towns where the work is to be carried out are indicated in Annexure-III (A & B). The field data collection for the LT customers shall be carried out as per Part B of this tender

Scope of the bidder under this contract shall be to port the customer data with all the associated information, asset data, mapped network diagram in graphical form, codification of all the above entities (Assets, LT/HT customers etc.) hierarchically and integrate them into single platform. The scope of works is described in more detail in the later part of this document.

The uniquely codified indexed customer and asset database on the electrical system network showing the source of supply to the particular customer is to be prepared in graphical form.

It shall be the contractor’s responsibility to ensure that each consumer, corresponding to ‘point of sale’ of Power, is properly included and indexed.

The codified and indexed customer database along with network connectivity information, when created and operational, shall be capable of being on line connected to other business process software without any limitation.

‐2‐ 1.2 EXCLUSIONS TO THE SCOPE OF WORK

Main server, workstation, printer, UPS system, Network Analysis, Load flow software if any would be provided by UHBVN/DHBVN and would not be in the scope of work of the bidder However, the bidder has to capture DGPS co- ordinates of the electrical network components such as lines, Distribution Transformer etc. using their own DGPS equipments. UHBVN/DHBVN shall not provide any such DGPS equipments.

Communication channels (such as ISDN/PSTN/V-SAT/GSM/UG cable) for networking between Central server and UHBVN/DHBVN offices along with stabilized data communication links on ‘WAN’ would be provided by Owner and would not be in the scope of work of the bidder.

2.0 SCOPE OF WORK

The description given here is broad scope of work to be carried out by the bidder. However, any work even if not specifically mentioned but reasonably implied for the successful implementation and good performance of the system, are deemed included.

The scope of work of the bidder shall include:

• Collect the data of new consumers and any addition / deletion in asset of Discoms (HT/LT polls/lines & DTs) from concerned S/Divn. on fortnightly basis.

• To carry out survey of HT/LT lines along with DTs in case of reorientation of 11 KV feeders & LT lines so as to facilitate the accurate calculation of feeder wise AT&C losses.

• To collect DGPS coordinates of the LT/HT poles, with an accuracy of 1.0 meters, and update the same on digital electrical networks.

• Preparation of digital electrical network from 220/132/66KV/33KV/11KV switching Sub-Stations to Distribution Transformer. This shall include HT/LT with correct indexing and technical parameters for Distribution Transformers, L.T. lines, HT lines, Switches, Service lines, Consumers etc. in the GIS software provided by UHBVN/DHBVN, wherever required.

• To update GIS, Asset Survey, CI in the data base of main applications.

• Assist UHBVN/DHBVN to Cross check/verify the surveyed data consumer indexing/asset mapping (with concerned officer of UHBVN/DHBVN on regular basis) and the corrections to the data should be added/deleted in the specified Software.

‐3‐ 2.1 Period of Contract:

Period of the contract is of three years. However, order will be given for one year, initially. After one year, performance will be evaluated and on successful performance evaluation, the contract will be extended for further one year with the same terms and conditions. Likewise, the third year contract also will be awarded in the same manner.

‐4‐ GENERAL GUIDELINES

Mapping and indexing of the consumers & electrical network shall be done by conducting a door-to-door survey that should locate all the consumers on a geographical map and identify the source from where they are fed. This will detect unauthorized connections or connections which have not been registered on the ledgers of UHBVN/DHBVN on one hand and, the connections which exist in the record of UHBVN/DHBVN but are physically non-existent, on the other hand. The purpose of mapping and indexing of consumers is to determine the factual position that exists on the ground.

• The deliverable outputs would be in a format that would enable carrying out of the following functions. a. Asset Management. b. Consumer Data Base. c. Energy Accounting. d. Utility - Customer Relationship Management. e. Interface to Consumer Billing, Analyzing, Collection and linkage to Spot Billing. f. Any other function.

• The data of the consumers shall be digitized into a digital format. The file shall have the facility for export to existing GIS system of UHBVN/DHBVN. • The detail of attributes of consumer survey and asset mapping is indicated in Annexure-I. • Indexing of all the consumers with respect to the DT’s and 11 KV feeders attaching an alphanumerical code to each consumer as per the plan indicated in Annexure-II. • The indicative list of towns and S/Divns. for which HT & LT consumer indexing and survey is required, are at Annexure-III (A), Annexure-III (B). • The numbers of assets and consumer and the LT and HT lines for which the DGPS survey and attributes are to be captured shall be provided by UHBVN/DHBVN subsequent to the placement of the work order to the successful bidder by the respective sub-division officers on fortnightly basis. • Consumers fed from different LT circuits on the secondary side of the DT’s shall be identified separately. • Plotting the Geographical location of each consumer with an accuracy of 3.0 meters or better using GIS based instrument(s) with reference to local station(s) and preparing a neat sketch of the network indicating location of each pole and the point from where the service line to individual consumer emanates. • This map should be to scale of 1:1000 and should be clear and in an uncluttered form generally maintaining proportions. Important landmarks viz. roads, bye- lanes, water bodies, canals, rivers, rivulets, nalas, ponds, distributaries, block of houses, parks, school buildings, railway lines & stations, hospitals and such other permanent structures etc. falling en-route shall be duly incorporated / depicted. • All deliverables shall be computerized outputs, which shall be submitted both in hard as well as soft copies. The hard copies (2 in number) shall be submitted

‐5‐ duly bound in spiral covers and the soft copies (1 in number) shall be submitted on CD-ROM.

1. Owner’s contribution: The data in respect of all HT & LT consumers and electrical network like HT and LT lines and DTs as available in the UHBVN/DHBVN record would be handed over to the successful bidder on, as is where basis is. UHBVN/DHBVN staff may associate during field surveys wherever required for successful bidder and mutually agreed by UHBVN/DHBVN and successful bidder.

2. Time Schedule: The entire work for scope under this RFP for UHBVN/DHBVN will be for a period of 3 years from the date of award of the work. The successful bidder will have to collect the required details to be surveyed from Sub Division offices within seven days of issue of work order by visiting subdivision office in consultation with Sub-division office in charge. The detail received shall be surveyed and data files shall be got up loaded to GIS software latest within 15 days from the day when data received and as per the requirement of UHBVN/DHBVN to avoid any delay or discrepancies in the data captured.

3. Qualifying Requirements: i. In order to qualify and be eligible to submit Bid Proposals, the bidders shall have requisite resources in terms of professional competency (including adequately qualified staff and Electrical Engineers and financial soundness to complete the whole package within the stipulated time period.) To this extent, the bidder(s) shall enclose the necessary documentary evidence with the bid. ii. The Bidder shall not be anticipating any ownership change or change of consortium partners during the period from Bid submission to at least 6 months after successful commissioning of the contracted job and acceptance of the same by the Employer. iii. The prospective bidders would have undertaken and successfully completed similar work in the area of GIS implementation for large utility projects involving consumer indexing, linking of consumers and GIS mapping for at least 1,00,000 consumers in India during the past 3 years in electric supply Utility Sector or GIS mapping in other sector.

4. Functional Requirement & Key responsibilities : The bidder shall have requisite resources in terms of professional competency qualified staff and shall be fully conversant with electricity rules & regulations to ensure that adequate safety measures are adopted while carrying out the above work.

‐6‐ Field Team (Surveyors) Back Office Team(GIS Executives/Experts) 1. Collection of the attributes for 1. Validation and digitization of the survey data for the electrical network using network up-dation under the GIS application. DGPS survey and consumer 2. Checking of the DGPS survey data (At Divn level) data (Pertaining to change as per the GIS S/W pre-requisites and rectifying the management) under the ambit discrepancies to ensure the availability of all of GIS track unlike to the required attributes from field survey. standard practice followed 3. Digitization of the DGPS survey data (Containing the during the R-APDRP Part-A Survey Forms & Maps filled by the GIS field survey (IT) Project Implementation. team & duly approved by the respective utility's field officer/official in-charge of the area) into GIS system 2. Filling of the Survey Forms & by the Divn level GIS Executive. Maps as per the entire 4. Incorporating the changes in GIS Data Base at Divn satisfaction of the utility's field level using GIS functionality and providing the officer/official in-charge of the confirmation to DC GIS expert/specialist for area. reconciling and posting of the data into live GIS system data.

5. Existing GIS Survey process flow of ITIA in UHBVN/ DHBVN is indicated in Annexure V.

‐7‐ ANNEXURE_I

HT Consumer Details 1 HT_DTR_Details Temporary Survey Code CAPACITY(KVA) SUBTYPECD INSTALLATIONDATE HTSIDEPROTECTION LOCATIONTYPE PHASEDESIGNATION NOMINALVOLTAGE LTSIDEPROTECTION TRANSMOUNTING CORETYPE LOCATIONCODE Connection Number Contract kVA/Contract Demand LTSIDEVOLTAGE GROSSWEIGHT (kg) SEALED CUSTOMERCLASSCODE RATEDKVA VECTORGROUP Cooling Type SERIALNUMBER MANUFACTURER VOLUMEOILTANK EARTHTYPE 2 HTConsumer_DTR_Pro_ABSwitch Temporary survey no LOCATIONCODE CAPACTIY INSTALLATIONDATE PHASEDESIGNATION NOMINALVOLTAGE RATEDCURRENT NORMALPOSITION_A NORMALPOSITION_B NORMALPOSITION_C PRESENTPOSITION_A PRESENTPOSITION_B OPERATIONTYPE DEVICETYPE GROUNDEDINDICATOR LT Consumer 3. Consumer Feeder name

‐8‐ DTR No Circuit Pole No Building ID Customer Name Consumer Number Occupant Name Father Name Mobile/Landline No Complete Address Govt. Emp (Yes/No) Occupant Type Route Code Phase Tariff Cat AT/Po No. EM_Inst Date Meter Class Lab No. Rev Meter Reading EM Type Meter Amps Rent Code Meter housing EM Serial No. EM Location (In/Outside) EM Height EM seal (ok/broken) Sanctioned Load Seal serial No EM Glass (OK/Broken) Bulb Fan TV Washing Machine AC Fridge CFL Computers Plug Points Pan No. BPL No. Ward No. Remarks CT/PT Details

4 CTPT_Details Temporary survey code

‐9‐ INSTALLATIONDATE LOCATIONTYPE PHASEDESIGNATION NOMINALVOLTAGE HTSIDECONFIGURATION LTSIDECONFIGURATION TRANSMOUNTING PRIVATE TRANSFORMER KVA RATING LTSIDEVOLTAGE CT RATIO CT STANDARD CT VA BURDEN CT SERIAL NO MAKE PT RATIO PT VA PT CLASS PT FREQUENCY PT STANDARD PT SERIAL NO 5 CTPT_PrimaryMeter_Details Temporary survey code LOCATIONCODE INSTALLATIONDATE MAKE CAPACITY CTPTRATIO VABURDEN PHASEDESIGNATION RATEDKVA RATEDKVAR RATEDKW KVARH KVAH KWH RATEDAMPERE POWERFACTOR COMMISSIONDATE CONNECTIONTYPE SERVICECABLERATING CTRATIO CT CLASS PTRATIO PT CLASS METERRATING METERTYPE METER CLASS DIAL MF OF Meter Final Multiplier

‐10‐ REV / PULSE PER KWH REMOTEREAD MULTIPLYINGFACTOR MANUFACTURER SERIALNUMBER LABNUMBER CONSUMERNUMBER HOUSINGTYPE SEALTYPE SEALSERIALNUMBER CTPTDETAILS MAKE CAPACITY CTPTRATIO Asset Attributes A. HT Asset Attributes 1 HT Over Head Electrical Segment CONDUCTORCONFIGURATION STATUS Conductor Material INSULATIONTYPE INSULATIONVOLTAGE CONDUCTOR SIZE(Sq.mm) CONDUCTOR TYPE Remarks (Jumper, CTPT, HT Consumer, Switch, Fuse, HT/HT, HT/LT, End, Tap) 2 HT Support Structure Temporary Survey Code Existing Pole Code TYPE OF SUPPORT No. of Support Wire NO OF SUPPORT POLE Condition Of GUY Wires Condition Of Support Poles (Pole Condition is already exist below) Type Of Cross arm LOCATIONCODE OWNER MATERIAL CLASS HEIGHT MOUNTINGHEIGHT GROUNDED FOUNDATIONTYPE EARTHING POLECOUNT STYLE DATEOFMANUFACTURING

‐11‐ SERIALNUMBER CONDUCTORSUPPORT NUMBEROFCIRCUITS NAME TREATMENTTYPE Street light details Pole Condition Remarks (Jumper, CTPT, HT Consumer, Switch, Fuse, HT/HT, HT/LT, End, Tap) 3 HT Under Ground Electrical Segment From Pole To Pole Phase Designation BACKFILLMATERIAL BURIEDDEPTH (m) CABLE COUNT INCONDUIT INDICATOR STANDBY CABLE INDICATOR STATUS Conductor Material Insulation Type INSULATIONVOLTAGE CONDUCTOR SIZE CONDUCTOR TYPE 4 HT Over head AB Switch Temporary survey no LOCATIONCODE CAPACTIY PHASEDESIGNATION NOMINALVOLTAGE OPERATINGVOLTAGE NORMALPOSITION_A NORMALPOSITION_B NORMALPOSITION_C PRESENTPOSITION_A PRESENTPOSITION_B PRESENTPOSITION_C OPERATIONTYPE DEVICETYPE SERIALNUMBER MODEL MANUFACTURER 5 HT Over head DO Fuse Temporary Survey Number LOCATIONCODE VOLTAGERATING MAXCONTINUOUSCURRENT MAXOPERATINGVOLTAGE

‐12‐ NORMALPOSITION_A NORMALPOSITION_B NORMALPOSITION_C PRESENTPOSITION_A PRESENTPOSITION_B PRESENTPOSITION_C PHASEDESIGNATION NOMINALVOLTAGE MANUFACTURER VOLTAGERATING DEVICETYPE HOUSINGTYPE LINKTYPE LINKRATING 6 RMU Installation Date Location Code Owner Status Model Division Sub Division Pole Number Open Close Asset Code Manufacturer Serial Number NominalVoltage NormalPosition_A NormalPosition_B NormalPosition_C PresentPosition_A PresentPosition_B PresentPosition_C Enabled NominalVoltage OperatingVoltage B. LT Asset Attributes 7 LT Over Head Electrical Segment From Pole To Pole Phase Designation Nominal Voltage Neutral Material Neutral Size (Sq.mm) Service Indicator Domain Y/N Type of support NUMBER OF WIRES

‐13‐ GUARDING Conductor Configuration Status Conductor Material Insulation Type Insulation Voltage CONDUCTOR SIZE(Sq.mm) Conductor Type 8 LT Under Ground Electrical Segment From Pole To Pole Phase Designation NOMINALVOLTAGE NEUTRAL/EARTHING MATERIAL NEUTRAL/EARTHING SIZE BACKFILLMATERIAL BURIEDDEPTH (m) CABLE COUNT INCONDUIT INDICATOR STANDBY CABLE INDICATOR NUMBER OF WIRES STATUS Conductor Material Insulation Type INSULATION VOLTAGE CONDUCTOR SIZE CONDUCTOR TYPE 9 LT Support Structure Temporary Pole Number EXITING CODE TYPE OF SUPPORT NO of Stay Wire NO of Poles Condition Of Wires Condition Of Poles Type Of Cross arm LOCATIONCODE OWNER Status MATERIAL Class Height Mounting Height Foundation Type Grounded (Yes/N) POLECOUNT STYLE MANUFACTURER DATEOFMANUFACTURING

‐14‐ SERIALNUMBER Conductor Support No. of circuits Street Light details Pole Condition C. Transformer 10 Transformer Temporary Survey_code Existing Code CAPACITY(KVA) IMPEDANCE (in % ) INSTALLATIONDATE HTSIDEPROTECTION LOCATIONTYPE PHASEDESIGNATION NOMINALVOLTAGE HTSIDECONFIGURATION LTSIDECONFIGURATION LTSIDEPROTECTION LVFEEDERPROTECTION TRANSMOUNTING CORETYPE TYPEOFBUSHING SWITCHTYPE COOLINGTYPE MANUFACTURER OWNER SERIALNUMBER REPAIREDBY JOBNO & Date of Repairing VOLUMEOILTANK OILLEVELINDICATOR BREATHER AVAILABILITY GROSSWEIGHT(Kg) METERID SEALED CUSTOMERCLASSCODE RATEDKVA PROTECTIONTYPE EARTHTYPE 11 Primary Meter Temporary Survey_code Location Code Phase Designation INSTALLATIONDATE RATEDKVA RATEDKVAR RATEDKW KVARH

‐15‐ KVAH KWH RATEDAMPERE (in amps) POWERFACTOR CONNECTIONTYPE SERVICECABLERATING ADDRESS CTRATIO CT CLASS PTRATIO PT CLASS MAKE METERTYPE METER CLASS REV / PULSE PER KWH REMOTEREAD MULTIPLYINGFACTER METERRATING MANUFACTURER SERIALNUMBER LAB NUMBER CONSUMERNUMBER HOUSINGTYPE SEALTYPE SEALSERIALNUMBER CTPTDETAILS CAPACITY CTPTRATIO VABURDEN FACILITYID METER STATUS MODEL 12 PF Correcting Equipment Temporary_Code Existing_Code LOCATIONCODE INSTALLATIONDATE PHASEDESIGNATION NOMINALVOLTAGE (in Volts) MATERIAL

SWITCHTYPE

TOTALKVA R

OPERATINGVOLTAGE ( in Volts) REACTANCE (ohm) INDUCTANCE (henry) NOOFUNITS

‐16‐ ONSETTING OFFSETTING REACTANCE MULTIPLICATION FACTOR MANUFACTURER SERIALNUMBER CAPACITY(KVA) RATEDAMPERE (in amps) RATEDCAPACITANCE (Ferad) MODEL DATEMANUFACTURED KVAR 13 DTR HT Protection Fuse Temporary Survey Number LOCATIONCODE VOLTAGERATING MAXCONTINUOUSCURRENT MAXOPERATINGVOLTAGE NORMALPOSITION_A NORMALPOSITION_B NORMALPOSITION_C PRESENTPOSITION_A PRESENTPOSITION_B PRESENTPOSITION_C PHASEDESIGNATION DEVICETYPE HOUSINGTYPE HOUSINGRATING LINKTYPE LINKRATING 14 DTR LT Protection Fuse Temporary Survey Number SUBTYPECD LOCATIONCODE VOLTAGERATING MAXCONTINUOUSCURRENT MAXOPERATINGVOLTAGE NORMALPOSITION_A NORMALPOSITION_B NORMALPOSITION_C PRESENTPOSITION_A PRESENTPOSITION_B PRESENTPOSITION_C PHASEDESIGNATION MANUFACTURER DEVICETYPE HOUSINGTYPE HOUSINGRATING LINKTYPE LINKRATING

‐17‐ 15 DTR LT Protection Switch Temporary survye no SUBTYPECD LOCATIONCODE CAPACTIY PHASEDESIGNATION OPERATINGVOLTAGE NORMALPOSITION_A NORMALPOSITION_B NORMALPOSITION_C PRESENTPOSITION_A PRESENTPOSITION_B PRESENTPOSITION_C OPERATIONTYPE DEVICETYPE GROUNDEDINDICATOR SERIALNUMBER MANUFACTURER

‐18‐

ANNEXURE_II Asset Codification Standard a. Introduction RAPDRP GIS system leverages identifying the electric network assets like HT & LT Poles (Support Structure), Distribution Transformer, Substation using unique values associated to them. b. Codification Process: Codification process is derived from the standards that are followed with UHBVN/DHBVN (refer GIS Asset Codification Document Annexure-A). Considering the standards those are being followed at DISCOM the process of Asset Codification is categorized into two segments,

1. Codification of Network Assets 2. Codification of Feeder

Codification of Network Assets Codification for Network Assets is being handled via system that generates the Asset Code considering the following standard and appends information of Feeder that includes codes for Feeder, Substation, Sub division, Division, Circle, Zone and Company code.

Codification of Feeder As described in following table feeder code is comprised of following codes, i. Company Code 1 Digit (Numeric) ii. Zone Code 1 Digit (Numeric) iii. Circle Code 1 Digit (Numeric) iv. Division Code 1 Digit (Numeric) v. Sub Division Code 1 Digit (Numeric) vi. Sub Station Code 4 Digit (Numeric) vii. Feeder Code 5 Digit (Alphanumeric)

.Since Feeder Code carries complete information of feeder, and also it includes standards that user understands (like PARTAPGARH Feeder of 66kV Pipli Substation has ‘PGARH’ abbreviation), it requires manual input to provide Feeder and above mentioned Coded (For future expansion of network) to the feeder origin device, hence system can inherit same Feeder code while generating Asset Code for Network Assets with the expansion of electrical network. Asset Codification Nomenclature

Electric network representation in GIS is broadly categorized into two sections to accommodate distinction between pole assets at HT Network and LT network. Following are the sample examples how asset codification takes place for Pole, Distribution Transformers, Substation etc. on HT & LT Network. i. HT Network SLD ii. LT Network SLD

‐19‐ Examples:

Example for Pole (HT) H\1101120123\MAHAM\NEHRU\DT1037 Where: H HT POLE/PILLAR 1101 TOWN CODE OF BARWALA GIS ID of Support 120 Asset Code for Support Structure Structure 123 Random SL no of pole MAHAM 5 CHARACTER CODE FOR Maham Substation (Originating SS) 5 CHARACTER CODE FOR Nehru Nagar Feeder (Connected HT NEHRU Feeder) DT DT IDENTIFIER 1037 SERIAL NUMBER PART OF DTR GIS ID

Examples:

Example for Pole (LT) L\1101120123\MAHAM\NEHRU\DT1037 Where: L LT POLE/PILLAR 1101 TOWN CODE OF BARWALA GIS ID of Support 120 Asset Code for Support Structure Structure 123 Random SL no of pole 5 CHARACTER CODE FOR Mahamaya Substation (Originating MAHAM SS) 5 CHARACTER CODE FOR Nehru Nagar Feeder (Connected HT NEHRU Feeder) DT DT IDENTIFIER 1037 SERIAL NUMBER PART OF DTR GIS ID

Example for Transformer DT\11011041037\MAHAM\NEHRU Where: DT Distribution Transformer (HVT for HV transformer in SS) 1101 TOWN CODE OF BARWALA Asset Code for Distribution Transformer (110 for HV GIS ID of DTR 104 Transformer) 1037 Random SL no of Transformer 5 CHARACTER CODE FOR Mahamaya Substation (Originating MAHAM SS) 5 CHARACTER CODE FOR Nehru Nagar Feeder (Connected HT NEHRU Feeder)

‐20‐ 2. CIN Standard

Proposed Consumer Index Number (CIN):

Code No.of Digits Remarks Discom Code 1 Numeric Zone Code 1 Numeric Circle Code 1 Numeric Division Code 1 Numeric Sub Division Code 1 Numeric Substation Code 4 Numeric Feeder Code 5 Alpha Numeric DTR Code 4 Numeric GISID 13 (Approx) Numeric TOTAL DIGITS 31

DESCRIPTION OF CODES:

Discom Codes 1 for DHBVN & 2 for UHBVN Zone Codes 1 to 9, unique within DISCOM Circle Codes 1 to 9, unique within ZONE Division Codes 1 to 9, unique within CIRCLE Sub Division Codes 1 to 9, unique within DIVISION SS Codes 1001 to 9999, unique within DISCOM Feeder Codes 5 digit alpha numeric, unique within SUBSTATION DTR Codes 1001 to 9999, unique within SUBSTATION

Examples:

Example for Pole (HT) H\1101120123\MAHAM\NEHRU\DT1037 Where: H HT POLE/PILLAR 1101 TOWN CODE OF BARWALA GIS ID of Support 120 Asset Code for Support Structure Structure 123 Random SL no of pole MAHAM 5 CHARACTER CODE FOR Maham Substation (Originating SS) 5 CHARACTER CODE FOR Nehru Nagar Feeder (Connected HT NEHRU Feeder) DT DT IDENTIFIER 1037 SERIAL NUMBER PART OF DTR GIS ID

‐21‐ Examples:

Example for Pole (LT) L\1101120123\MAHAM\NEHRU\DT1037 Where: L LT POLE/PILLAR 1101 TOWN CODE OF BARWALA GIS ID of Support 120 Asset Code for Support Structure Structure 123 Random SL no of pole MAHAM 5 CHARACTER CODE FOR Maham Substation (Originating SS) 5 CHARACTER CODE FOR Nehru Nagar Feeder (Connected HT NEHRU Feeder) DT DT IDENTIFIER 1037 SERIAL NUMBER PART OF DTR GIS ID

Example for Transformer DT\11011041037\MAHAM\NEHRU Where: DT Distribution Transformer (HVT for HV transformer in SS) 1101 TOWN CODE OF BARWALA Asset Code for Distribution Transformer (110 for HV GIS ID of DTR 104 Transformer) 1037 Random SL no of Transformer MAHAM 5 CHARACTER CODE FOR Maham Substation (Originating SS) 5 CHARACTER CODE FOR Nehru Nagar Feeder (Connected HT NEHRU Feeder)

‐22‐

Annexure-III (A) & III (B)

‐23‐ Annexure‐III (A) Sr.No Name of Circle Name of R-APDRP Town Name of R-APDRP Sub Divisions S/Divn. - 1 Ambala Cantt S/Divn. - 2 Babyal Model Town 1 Ambala Ambala City S/Divn. West S/Divn. East Kalka Kalka S/U Panchkula Panchkula Industrial Area Phase -II Gohana City Gohana City Sonepat 2 Sonepat Industrial Area SNP Sonepat Model Town SNP

S/Divn-1 SBD Shahabad S/Divn-2 SBD S/U Pehowa Pehowa 3 Kurukshetra City Pehowa (Rural Area) S/Divn-1 Kurukshetra Thanesar S/Divn-2 Kurukshetra Pipli No. 1 Kaithal Kaithal No. 2 Kaithal 4 Kaithal Gulha Cheeka Cheeka Model Town Panipat Sanoli road S/Divn Pnp 5 Panipat Panipat City S/D PNP S/U S/D PNP City S/Divn KNL Ram Nagar S/Divn. KNL Karnal 6 Karnal M/T S/Divn. KNL S/U S/Divn. KNL Gharonda City Gharounda No. 1 RTK No. 2 RTK 7 Rohtak Rohtak No. 3 RTK S/U RTK City No. 1 Bahadurgarh Bahadurgarh 8 Jhajjar City No. 2 Bahadurgarh Jhajjar City Jhajjar No. 1 YNR Industial Area Model Towm 9 Yamunanagar Yamunanagar S/Divn. ITI S/U Jagdhari City Jagdhari

‐24‐ Annexure‐III (B) Sr. No Name of Circle Name of Town Name of Sub Divisions City Hisar Hisar 1 Hisar Civil Line Barwala Sub-Divisional office Barwala City S/Divn. Tohana Tohana 2 Tohana S/U Divn. Tohana Hansi City S/Divn. Hansi 3 Fatehbad Fatehbad City Sub Divn. Fatehabad City S/Divn. Sirsa Sirsa S/U, S/Divn. Sirsa 4 Sirsa Dabwali Divn. Mandi Dabwali Ellanabad S/Divn. Ellenabad Charki Dadri S/Divn. Charkhi Dadri City S/Divn. 5 Biwani Bhiwani S/U No. 1 S/U No.2 S/Divn. CCC IDC S/D CCC New Colony S/Divn. CCC Kadipur 6 Gurgaon Gurgaon S/Divn. CCC Maruti S/Divn. CCC DLF S/D. CCC South City S/D No. 1 S/D No. 2 S/D No. 3 S/D No. 4 S/D. No. 5 S/Divn. Faridanad S/Divn. East Faridabad S/Divn. West 7 Faridabad M.Road, FRD Kheri Kalan Industrial Area City 1 Ballagarh City 2 B.Garh S/U S/D Ballagarh Palwal City S/D Palwal Hodel S/Divn. Hodel Narnaul City Sub Divn. Narnual City Sub Divn. No. 1 Rewari 8 Rewari Rewari City Sub Divn. No. 2 Rewari S/U S/Divn. Rewari City S/Divn. Jind Jind S/U S/D No. 1 Jind 9 Jind S/U No. 2 Jind Narwana Model Town Narwana

‐25‐ ANNEXURE-IV SUGGESTIVE METHODOLOGY OF CUSTOMER INDEXING AND ASSET CODING

Intent of this methodology is to develop a system of coding of various elements of Distribution Network like 11 Kv feeders, 11 Kv AB switches, D.P. Structures, distribution transformers (DT’s), LT lines 3Ph/1Ph-2/3/4/5 wires, etc.

The entire information of all the assets and object elements should be stored in a database by unique computer generated 20 digit alphanumeric code with ref. to Annexure-II. The coding should be on a structured pattern and have provision for insertion of new component into the system. This code is primarily for quick mapping and sorting of the asset element.

On query, either on a Graphic display of network showing element on a computer screen or based on asset code, database should be able to furnish all the information of the particular element. The Geographical location of electrical division & sub-division and a candidate power sub-station, electrical connectivity and technical parameters wherever applicable etc. shall be made available on query for tracking any asset or consumer.

The indexing has to be carried out in a way by which it would be possible to relate the following: i. The location / geographical area ii. The 220/132/66/33 kV power sub-stations iii. The 220/132/66/33 kV power transformers iv. The main road, the branch roads and the lane through which 11 kV feeder passes from the index of feeder codes v. The 11/0.443 kV distribution transformers vi. The location of poles with respect to the main road, branch roads and lanes from the index of poles vii. The consumer code to indicate the type of consumer and the serial number of consumer, viii. The consumer and the ‘DT’ from which, the consumer is served.

1.0 Each of the Consumers, indexed based on initial record available with the Discoms and later verified by field survey, shall be given an exclusive 20 digit alphanumeric code. This code shall also be generated by the system. The consumer code shall provide complete identity of the consumer as well as his connectivity to the electrical system profile.

2.0 Consumer code number shall be used for Metering, billing and all other service functions. Hence this code number will be available on the front end.

3.0 Asset code number is meant for internal linkage of consumer with nearest element and asset element with others.

4.0 The power of computer based data sorting and combining is to be used for providing support for Billing, Customer service, MIS etc.

‐26‐ Technical Specification for GPS Survey and Customer Indexing

1. Overview

Building of GIS consists of three Tasks

ƒ GPS Survey: Survey of electrical network with Global Positioning System and preparation of Digital Map ƒ Base Map: Preparation of Base map using existing satellite Imagery ƒ Customer Indexing Feeder/DRT/Identifying pole No/ Service pole No. from which service is released to customer

2. DGPS Survey

Availability of accurate distribution network map showing physical disposition and configuration of network is a basic pre-requisite for analysis, planning, optimization and study of the network. The Important activities of DGPS survey and creation of digital map of the network are listed below:

i. Bidder shall procure a GPS Base Station and adequate number of GPS Rovers and establish a Base Station at a central place. ii. GPS base station and rovers used for survey shall be survey grade and shall provide sub 1.0 meters accuracy after differential correction. The bidder shall provide in the bid response the Make, Type, Model and number of instruments proposed to be used for survey, with technical literature on instruments. iii. Surveyors shall walk along the HV and LV feeder with a GPS Rover and capture the spatial position of the Pole, Distribution Transformer, Sub-Station etc. iv. Collect the attribute data to be acquired, while surveying. The bidder shall prepare attribute data model for the GPS survey and obtain approval of UHBVN/DHBVN before starting the work. The typical attribute data to be collected is shown below

Line: Conductor Type; Conductor size; Phase& wires; Type of support; Configuration, HT/LT.

Distribution Transformer: Capacity; Make, Serial Number, Repairer Detail, HV protection; LV protection; Number of LV feeders; LV feeder; LV feeder protection; transformer Mounting. v. Differential correction should be performed on spatial data captured. vi. Collect details of internal arrangement of all Sub-stations, Distribution Transformer stations, Ring mains, Four pole structures etc., and digitize them. vii. Cross check by supervisor of all the attribute data & spatial positions captured by the surveyors to the minimum extent of 10%. The bidder should maintain the documentary evidence of the cross check and submit it along the bill. viii. On completion of survey, map to the scale of 1:1000 shall be printed and hard copies shall be submitted for approval. ix. Map shall be resubmitted, incorporating all the omissions pointed out by utility

‐27‐

3. Customer Indexing:

The location of customer on the network is basic requirement for providing reasonably good customer service. The customer indexing or integration of geographic information system and Customer information system is implemented by creating unique coding for each pole/service pillar and identifying which customer is fed from which pole or Service pillar. The customer indexing in turn will identify the feeder, substation through which customer gets his supply. This information is of great help in Energy Audit, Trouble Call Management, Transformer Load Management, Service Call Management, Network Planning, New Customer Management ,Load Flow Analysis, SCADA Activities etc.,

The important activities of consumer indexing are listed below:

i. Surveyor shall walk along with the line and identify the customers to whom supply is released from each pole / service pillar. ii. The customer billing data given by the utility should be integrated with the GIS through customer indexing. iii. The bidder shall submit transformer wise list of consumers. iv. The data captured by the surveyor shall be crosschecked by the supervisor (UHBVN/DHBVN). The bidder should maintain the documentary evidence of the cross check and submit it along with the bill.

4. Deliverables The deliverables of all the above tasks are listed below i. Electrical network attributes for surveyed elements such as substation, feeder, HT lines, LT lines, Distribution transformers etc. as per Annexure-I and II. ii. Customer indexing details and attributes as per Annexure-II. iii. Digital map of network of project area showing full detail of pole, transformer, AB switch, Line, RMUs etc.

‐28‐

Annexure-V

‐29‐ 1. Line Man (DISCOM) 1. SS SLD 2. HCL Supervisor 1. DDF File 2. SLD Template along with Vendor 2. Rovers Checking

Daily Field Points Movement on Base Sub Station Survey DGPS Base Set Up RECON Survey Asset Mapping Survey QC Map/Post Processing

If Not 1. SSF Files Daily 1. Final SLD 1. Base Log File 1. Hand Drawn SLDs 2. Attribute List 2. DTR Capacity 2. Error Log Sheet 2. Time Sync of Feeder Completion Rovers 3. Daily Reporting

Ground

Verification If Not

1. Shape file 2. Base Map Feeder Integration 3. Hand Drawn SLD 4. Error Log Sheet

Delivery Maps & Attribute Sheet

If Not 1. Painting Sign Off Client Sign Off QC/QA HCL Data

1. Sample Maps for Asset Painting. 2. Painting Intimation Letter 1. Hard Copies Final Submission to Feedback 2. Submission Letter 3. Painting Standardization Client Document 1. Client Sign Off Data

If Not

Painting Intimation to Painting on Ground Feedback Asset PGDB Client Sign Off Feedback If Not Client Om Cent

If Not 1. Painting Maps 1. Approval Letter

RAP-HR- SOP-Standard Operational Process for Asset Mapping-V1 1. Consumer Maps 1. Updated Maps If Not If Not

Inputs for Consumer Base Map Updation in Daily Field Land Base Corrections Door to Door Consumer Daily Field Survey Hard Copy QC in Softcopy Survey QC

1. Ledgers/Group Codes 1. Updated Maps 1. Surveyed Hard Copies 1. Raw Punched 2. Existing Billing Data 2. Building ID Marking Base Map PGDB 3. Consumer Maps 3. Consumer Count DTR Data Punching Data 4. Base Map with Building Wise ID

QA-QC HCL If Not If Not Daily QC/QA

Updated Base Map Feeder Integration PGDB

Delivery of Completed Feeder

1. Macros QC/QA HCL If Not 2. Field QC for Linking

1. Client Approved Data 1. Hard Copies Final Submission to 2. Submission Letter 2. Asset PGDB Client 3. Updated Base Map

Integrated PGDB Consumer PGDB Client Sign Off Feedback If Not

1. Integrated PGDB (Asset, 1. Approval Letter Consumer & Base Map) RAP-HR-SOP-Standard Operational Process for Consumer Indexing-V1 1. PO Issue 4. DDF File 2. Satellite Imageries 5. Data Model 1. Training Material 1. Handshake 1. Ring Fencing Meters 1. DPR of Town 3. Town DPR 6. Billing Data 2. QA-QC Documents 2. Annexure 1 2. Last Asset of Town 2. Documentation 3. Deliverables Submission 3. DGPS

1. AOI Boundary Technical Work Shop Kick Off Meeting with AOI Demarcation and Town Wise Planning Vendor Finalization Inputs for Vendors with Vendor Client at Town Level Boundary Mapping

1. Project Schedule 1. Town Plan 1. Annexure 1 Sign Off 1. Requirement Understanding 2. Resource Requirement 2. Equipment Details 2. Delivery Schedule 2. Desired Support 3. Team Planning QC/QA HCL If Not 4. Undertaking For Satellite Image

1. AOI Submission Report & AOI Submission to Letter 1. AOI Sign Off 2. AOI Map Client for Approval

1. Satellite Image 2. GRID Planning GCP Survey & Planning 3. Base Installation

GCP Survey Submission 1. GCP Submission Report

QC/QA HCL If Not

1. Geo Rectified Images 1. RAW Satellite Image 2. GCP Points Geo Referencing of RAW Imageries If Not

QC/QA HCL QC/QA HCL Final Base Map Base Map Preparation If Not

1. Geo Referenced Images

RAP-HR- SOP-Standard Operational Process for Town Kick off and Base Map-V1

SECTION - II

INSTRUCTIONS TO BIDDERS

‐1‐ INDEX

CLAUSE NO. DESCRIPTION

1. Local conditions –site visit 2. Cost of Bidding 3. One Bid per Bidder 4. Format of Bid 5. Signature of Bid 6. Language of Bid 7. Information to be included in the Bid 8. Proposal for submission of Bid 9. Submission of Bid documents 10. Late Bids 11. Clarification on Bid documents 12. Amendments in bid documents 13. Bid validity 14. Opening of Bids 15. Modification and withdrawn of Bid 16. Award Criteria 17. Notification of award 18. Signing of contract 19. Security Deposit /Performance Guarantee 20. Contract quality assurance 21. Confidentiality

Annexure-1 to 5 Proformas

‐2‐ INSTRUCTIONS TO BIDDERS

1. Local Conditions – Site visit:

It will be imperative on each Bidder to fully inform himself of all local conditions and factors, which may have any effect on the execution of the Contract covered under these documents and specifications. The Employer shall not entertain any request for clarifications from the Bidders, regarding such local conditions. The prospective Bidders are, therefore, advised to visit and examine the site(s) of Works and its surroundings and obtain on their own responsibility all information that may be necessary for preparing the Bid and entering into a Contract for execution of Works.

2. Cost of Bidding:

The Bidder shall bear all the cost and expenses associated with preparation, submission of its Bid including post Bid discussions, technical, and other presentations etc. and Employer will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.

3. One Bid per Bidder:

Each Bidder shall submit only one Bid by himself or as a partner in a firm. The bidder, who submits or participates, in more than one Bid will be disqualified.

4. Format of Bid

a) The Bidder shall prepare the Bid in duplicate, clearly marking each copy as “Original Bid” or “copy of Bid”, as appropriate. In the event of any discrepancy between them, the original shall govern. b) The original and copy of the Bid shall be typed or written in indelible ink and shall be signed by the Bidder or a person or persons duly authorized to bind the Bidder to the Contract. The letter of authorization shall be submitted by way of written power of attorney accompanying the Bid. All pages of the Bid shall be initialed by the person or persons signing the Bid. c) The Bid shall contain no interpolation, erasure or overwriting except as necessary to correct errors made by the Bidder. In that case, each such correction shall be initialed by the person or persons signing the Bid.

5. Signature of Bid:

a) The Bid must contain the name, residence and place of business of the person or persons making the Bid and must be signed and sealed by the Bidder with his usual signature. The names of all persons signing the Bid should also be typed or printed below the signature. b) Bid by a partnership must be furnished with full names of the all partners and be signed with the partnership name, followed by the signature(s) and designation(s) of the authorized partner(s) or other authorized representative(s). Copy of the Partnership deed must be supplied along with the Bid.

‐3‐ c) Bid by Corporation/Company must be signed with the legal name of the Corporation / Company by the President, Managing Director or by the Secretary/ other person/or persons authorized to Bid on behalf of such Corporation/Company in the matter. d) A Bid by a person who affixes to his signature the word ‘President’ ‘Managing Director’, ‘Secretary’, ‘Agent’ or other designation without disclosing name of his firm will be rejected. Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished with the Bid. e) The Bidder’s name stated on the proposal shall be the exact legal name of the firm. f) Bids not conforming to the above requirements of signing may be disqualified.

6. Language of Bid:

The Bid and all correspondence and documents relating to the Bid shall be written in the English language.

7. Information to be included in the Bid

Bids shall include the following information:

a) Copies of original documents defining the constitution or legal status, place of registration and principal place of business, written power of attorney of the signatory of the Bid to commit the Bidder. b) Performance as prime Contractor for having executed works of similar nature during the last 3 years and details of other works and contractual commitments presently in hand. The work order along with quantified details of the works carried out may be supplied for proper assessment. c) Description of the tools and Plants for carrying out the works. d) Qualification and Experience of key personnel, proposed for carrying out the Work. e) Reports on the financial standing of the Bidder including certified copies of profit and loss statements, balance sheets and auditors’ reports of the past five years and an estimated financial projection for the next two years. f) Information regarding any litigation, current or during the last two years, in which the Bidder is involved, the parties concerned and disputed amount. g) The proposed methodology and program of executing the job backed with equipment planning and deployment, quality control procedure to demonstrate the adequacy of Bidder’s proposal to meet the technical specification and completion schedule as per milestones. It would be preferable to give this information in a self- contained write-up. h) Bids submitted by the joint venture/consortium of firms as partner shall comply with following requirements: ƒ The lead partner must fulfill 100% of the qualification criteria. ƒ One of the partners shall be nominated as lead partner, and this authorization shall be evidenced by submitting a power-of attorney signed by legally authorized signatories of all the partners. ƒ Only the lead partner shall be authorized to incur liabilities and receive instructions for and on behalf of any and all partners of the joint venture and the entire execution of the Contract including payment shall be done exclusively with the lead partner.

‐4‐ ƒ All partners of the joint venture/consortium shall be liable jointly and severally for the execution of the Contract in accordance with the Contract terms and a statement to this effect shall be included in the Bid Form and in the Contract Form. ƒ A copy of the agreement entered in to by the joint venture/consortium partners shall be submitted along with the Bid. Failure to comply with this requirement may result in rejection of joint ventures/ consortium Bid.

The Employer reserves the right to ask for any additional information and reserves the right to reject the proposal of any Bidder, if in the opinion of the Employer, the qualification data is incomplete or the Bidder is found not qualified satisfactorily to perform the Contract.

11. Clarifications on bid documents:

a) The Employer may, if considered necessary, hold a joint conference after opening of the bid to clarify various components of the proposed work covered under this enquiry. The date of the bid conference, if held, will be intimated to all the Bidders who have submitted their tender documents. b) If any Bidder finds discrepancies or omission in the specifications / document or is in doubt as to the true meaning of any part, he shall make a request, in writing, for interpretation / clarifications to the Employer. The Employer then will issue interpretations and clarifications as he may think fit in writing. After receipt of such interpretations and clarifications, the Bidder may submit his Bid but within the time and date as specified in the Invitation to Bid. All such interpretations and clarifications shall form a part of the Bidding document and shall accompany the Bidder’s proposal.

12. Amendments in bid documents:

a) At any time prior to the deadline for submission of Bids, the Employer may, for any reason, whether at its own initiative or in response to a clarification required by a prospective Bidder, modify the bidding documents by amendment(s). b) The amendment will be notified in writing or by Fax or email to all prospective bidders, who have purchased the bidding documents, at the addresses contained in their respective letter of request for the issue of bidding document. Employer will bear no responsibility or liability arising out of non-receipt of the same in time or otherwise. c) In order to afford prospective Bidder reasonable time in which to consider the amendment in preparing their Bids, the Employer may, at its discretion, extend the deadline for the submission of Bids. d) Such amendments, clarifications etc. shall be binding on Bidders.

13. Bid Validity:

The bid shall be valid for a period of 120 (one hundred twenty) calendar days from the date of opening of Bid.

‐5‐ 14. Opening of Bids:

Bids will opened in presence of bidders, but Owner reserves the right to open the bid documents, even if no bidder present.

15. Modification and withdrawal of Bids:

a) The Bidder may modify or withdraw its Bid after the Bid’s submission provided that the Employer receives written notice of the modification or withdrawal prior to the deadline prescribed for submission of Bids. b) The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched in accordance with the procedure given in Clause 10. c) No Bid may be modified subsequent to the deadline for submission of Bids. d) No Bid may be withdrawn in the interval between the deadline for submission of Bids and the expiration of the period of Bid validity. Withdrawal/modification of a Bid during this interval may result in the forfeiture of the Bidder’s earnest money deposit.

16. Award Criteria:

a) The contract will be awarded for the package as a whole, (3 years ) but it will be awarded in a one year packages and committee will review the performance every year and will decide to continue the said order in next year or discontinue. b) The UHBVN/DHBVN reserves the discretion & the rights not to award further work on second batch of packages if it not satisfied with the performance of the contractor for any other reason. c) The UHBVN/DHBVN reserves the right to accept or reject any Bid, and to annul the Bidding process and reject all Bids at any time prior to award of Contract, without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders on the grounds for the Employer’s action.

17. Notification of Award: a) Prior to the expiration of the period of Bid validity and extended validity period, if any, the Employer will notify the successful Bidder in writing by registered letter or by email or Fax, to be confirmed in writing by registered letter, that his bid has been accepted. b) The notification of award through a Letter of Award will constitute the formation of the Contract. c) Upon the successful Bidder’s furnishing of performance guarantee pursuant to Clause 19, the Employer will promptly notify each unsuccessful Bidder and will discharge their earnest money.

18. Signing of Contract: a) At the same time as the Employer notifies the successful Bidder that its Bid has been accepted the Employer will send the successful Bidder the Contract Form incorporating all agreements between the parties. b) Within fifteen (15) days of the Notification of the Award the successful Bidder shall sign and date the Contract and return it to the Employer.

‐6‐ 19. Security Deposit a) Within 15 days of receipt of notification of award from the Employer, the successful Bidder, to whom the Work is awarded, shall be required to furnish a Security Deposit in the form of BG for an amount of Rs. 5 Lacs towards faithful performance of the Contract in accordance with the terms and conditions specified therein. The validity of BG shall be 15 months from the date of award i.e.; 90 days after the end of contract period. b) The security deposit will be returned to the contractor without any interest at the end of the 90 days after the completion of the entire contract work.

20. Contract Quality Assurance: a) The Data so collected and compiled shall be accurate and in a flexible format that would permit updating and modifications with ease. b) The Bidder shall include in his proposal the Quality Assurance Program containing the overall quality management and procedures, which he proposes to follow in the performance of the Contract during various phases as detailed in relevant Clauses of the technical specification. The employer reserves the right to suitably make changes in the quality assurance program management and procedure, so as to ensure suitable quality.

21. Confidentiality:

All information thus obtained shall be treated as confidential and shall be used solely for the purpose intended under the contract and shall be returned to the Utility on completion of the work. The successful Contractor shall be required to sign an undertaking for maintaining confidentiality.

‐7‐

SECTION-III

CONDITIONS OF CONTRACT

‐8‐ INDEX

CLAUSE NO. DESCRIPTION

1. Notice, Consent and approvals 2. Employer’s decision and Instructions 3. Sub contracting 4. Contractor’s Representative 5. Compliance with Laws 6. Personal 7. Penalty for delay in the completion of Work 8. Completion of work, verification of data and release of payments 9. Earnest money deposit (EMD) 10. Suspension of works, Delivery or Erection 11. Effects of suspension 12. Set off & Risk procedure 13. Risk and Responsibility 14. Accidents 15. Insurance 16. Force Majeure 17. Contractor’s Default 18. Settlement of Disputes 19. Arbitration 20. Taxes and Duties 21. Advertising 22. Compliance of laws 23. Variation in the scope of work 24. Deviations/Exclusion 25. Evaluation for the purpose of allotment of work 26. Payment Terms

‐9‐ 1. Notice, Consent and approvals:

Wherever in the Contract, provision is made for giving notice, consent or approval by any person, such consent or approval shall not be unreasonably withheld. Unless otherwise specified, such notice, consent or approval shall be in writing and the word “notify” shall be construed accordingly. Engineer-in-charge shall be the Nodal Officer in this respect. He may delegate his powers to a subordinate officer wherever required. All such letters and notices shall be addressed by the Contractor to the Engineer-in-Charge, as required, with a copy to the Engineer. However, routine correspondences may be exchanged by him with the Engineer with a copy to Engineer-in-charge.

2. Employer’s Decisions and Instructions:

a) The Contractor shall proceed with the decisions and instructions given by the Engineer-in-Charge or its representative in accordance with these conditions. b) The Contractor may require the Engineer-in-Charge to confirm in writing any decision or instructions of the Engineer-in-Charge that is not in writing. The Contractor shall notify the Engineer-in-Charge of such requirement without undue delay. Such a decision or instruction shall not be effective until the written confirmation thereof has been received by the Contractor from the Engineer-in- Charge or the Engineer, assigned by him for the purpose.

3. Sub Contracting:

a) Except where otherwise provided under the contract, the contractor shall not subcontract any part of the works without the prior written consent of the Engineer- in- Charge. Any such consent, if given, shall not relieve the contractor from any liability or obligation under the contract and he shall be responsible for the acts, defaults and neglects of any sub-contractor, his agents, servants or Workmen as fully as if they were the acts, defaults or neglect of the Contractor, his agents or employees. b) If any Sub-Contractor, engaged upon the Work either executes any Work which in the opinion of the Engineer-in-Charge is not in accordance with the contract, or for any other reason is undesirable, the Engineer-in-Charge may require the Contractor by written notice to terminate the sub-contract and the Contractor shall immediately dismiss the Sub Contractor and later shall forthwith leave the Site. c) All correspondence from any Sub-Contractor to the Engineer-in-Charge shall be submitted only through the Contractor. Correspondence by the Sub-Contractor sent directly to the Engineer-in-Charge will not be acknowledged or taken cognizance of.

4. Contractor’s Representative

a) The Contractor shall, in addition to a project coordinator, employ one or more competent representatives to supervise the works carried out at site. They shall be fluent in the language used in day-to-day communication. Their names shall be communicated in writing to the Engineer-in-Charge before Work at site begins. b) Any instruction or notice that the Engineer-in-Charge gives to the Contractor’s representative shall be deemed to have been given to the Contractor. At least one of

‐10‐ the Contractor’s competent representative on each Site shall be fluent in speaking, writing, reading and understanding English. c) The Contractor shall, upon the Engineer-in-Charge’s written instruction, remove from the works any person employed by him in the execution of Works, who misconducts or is incompetent or negligent. d) No persons, other than the employees of the Contractor and his Sub-Contractor, shall be allowed on the Site except with the written consent of the Engineer-in- Charge. Facilities to inspect the Works shall at all times be afforded by the Contractor to the Engineer-in-Charge and his representatives. Identity cards are issued to the employees of field survey duly signed by UHBVN/DHBVN officers and contractor.

5. Compliance with Laws:

a) The Contract shall in all respects be interpreted in accordance with the laws in force in India, including any such laws passed or made or coming into force during the period of the Contract. b) The Contractor shall be fully responsible for deducting the P.F. of the employees / labour working under him as per statutory regulations and depositing the same with the concerned authorities. c) The Contractor shall comply with the laws of India.

6 Personnel:

a) The Contractor shall, unless otherwise provided in the Contract, make his own arrangements for the engagement of all the required personnel and for their payment, housing, feeding, safety measures, training, transport and any other employee facilities. b) The Contractor will be expected to employ on the Work only his regular skilled employees with experience of the particular type of Work. No female personnel shall continue with the work after darkness. No person below the age of eighteen years shall be employed. c) In case, the Employer becomes liable to pay any wages or dues to the personnel or any Government agency under any of the provisions of the Minimum Wages Act, Workmen Compensation Act, Contract Labour Regulation Abolition Act or any other law due to act of omission and commission of the Contractor, the Employer may make such payments and shall recover the same from the Contractor’s bills.

‐11‐

7. Penalty for delay in the completion of Work:

Service required under GIS/NA application module pertaining to Sr. GIS/NA data updation by incorporating day to day changes of the Criticality Penalty No. electrical & geographical network and consumer data information 1. Assist in remote Login to the existing GIS/NA System (Being Vital Rs. 1000/- per default Implemented under R-APDRP Part-A (IT) Project) from (if) DC/DRC/divn/circle office by using individual User ID & Passwords and the same should not be revealed to others. 2. Updating of the existing GIS/NA system data, relating to Electrical Very <48 hrs (Rs. 1000/-) Network, assets and indexing of consumers, on continuous basis in such Essential 48-72 hrs (Rs.5000/-) a way that any field updates Must be >72 hrs (Rs. 10000/-) (Addition/Deletion/Replacement/Augmentation/Correction of executed Assets/Consumers etc called as delta changes) is reflected dynamically in 24 hrs. into the existing GIS/NA system (As per the existing Admin & Network Hierarchy or any modified business process/workflow as per requirement of UHBVN/DHBVN) after the receipt of the duly approved DGPS field survey report having the initial stage commissioning details about such delta changes. The performance obligation under this shall include the following: 1. Checking of the DGPS survey data (At Divn/Circle level) as per the GIS S/W pre-requisites and rectifying the discrepancies to ensure the availability of all required attributes from field survey. 2. Digitization of the DGPS survey data (Containing the Survey Forms & Maps filled by the GIS field survey team & duly approved by the respective Utility’s officer/official in-charge of the area) into GIS system by the Divn/Circle level GIS Executive. 3. Incorporating the changes in GIS Data Base at Divn/Circle level using GIS functionality and providing the confirmation to DC/DRC GIS expert/specialist for reconciling and posting of the data into live GIS system data. 4. GIS Expert at HQ/DC/DRC shall control and validate the day to day changes in GIA/NA system being made at Divn/Circle level and manage the complex GIS data management activity for providing the live GIS data updates. 3. Regular updates to the respective officers/officials of utility (At the Rs. 1000/- per default level of DC/DRC HQ/Divn/Circle) about the GIS/NA system data updation activities and completed process in a well defined documented manner. 4. Regular interaction (weekly/fortnightly as finalized mutually between Rs. 10000/- per default utility and consultant) with the officers/officials of DHBVN/UHBVN at DC/DRC HQ/Divn/Circle level for smooth handling of the GIS field activities using DGPS instruments, survey processes, GIS/NA applications and all GIS related business processes. 5. Maintain all GIS assets (i.e. Data in GIS server, Desktop application, 24-48 hrs (Rs. 1000/-) satellite images, licenses etc( by co-coordinating with utility 48-72 hrs (Rs. 5000/-) officers/officials for dealing with the day to day activities concerning GIS. 6. Sorting of GIS/NA system data for supporting the officers/officials of Rs. 1000/- per default utility at DC/DRC HQ/Divn/Circle level for MBC, CRM & MIS etc.

‐12‐

8. Completion of work, verification of Data and release of payments:

a) The progress of work would be monitored which is assigned by concerned SDO on monthly basis with reference to the time schedule agreed upon at the commencement of the Project. The contractor would submit an exception report to the Owner’s representative bringing out the progress made during the month under report as also explanatory notes on the hurdles in achieving the targets together with comments on how he proposes to address these hurdles towards timely completion of the work. b) The Prospective Contractor would furnish completion reports, the Owner shall conduct to verify the accuracy of data furnished by the Contractor within 10 days of its submission. Any omissions/discrepancies in excess of 5% of the total work shall be considered lack of diligence in carrying out the works that would entail carrying out the work afresh at his own cost. c) If inconsistencies are found again, penalties may be levied upon the Contractor for compensating the Owner for repeating the sample survey. This would be without prejudice to other penalties that may become leviable on account of delay in the completion of work. d) In case lack of diligence in carrying out the work is observed in more than (i.e. 5% of work assigned) in any S/Divn. then the Owner reserves the right to cancel the contract and initiate action to get the work completed from alternative means at the risk & cost of the Contractor. e) Assessment of the total payment due to the contractor shall be made on the basis of per 11 kV feeder, per consumer in case of LT / HT consumers’ indexing, per km. covered in case of GIS based feeder Mapping & Asset Codification and per substation in case of mapping & asset codification of substations.

9. Earnest Money Deposit (EMD):

a) The Bidder shall furnish, as part of the Bid, an Earnest Money of 2.5 LACS in the shape of Demand Draft drawn in favour of , A.O./ cash UHBVN Panchkula payable at Panchkula. b) Bids not accompanied by Earnest Money shall be rejected out-rightly c) The EMD shall be refunded to the unsuccessful bidders within 90 days of the award of Contract. This amount would not attract any interest during the period of deposit. d) The earnest money may be forfeited. ƒ If the Bidder withdraws his Bid after opening of the Bid. ƒ In the case of successful Bidder, if he fails within the specified time limit to sign the agreement, or furnish the required performance guarantee

10. Suspension of Works, Delivery or Erection:

The Engineer-in-Charge may at any time instruct the Contractor to: - a) Suspend progress of the Works, or b) The Contractor shall during suspension protect and secure the Works or Equipment affected at the Contractor’s Works or elsewhere or at the Site, as the case may be against any deterioration, loss or damage.

‐13‐ 11. Effects of Suspension:

a) The additional cost incurred by the Contractor in protecting, securing and insuring the Works or Plant and in following the Engineer-in-Charge’s and in resumption of the work, shall be added to the Contract Price except that no such addition to the Contract Price shall be made if the suspension or deemed suspension is for a period less than 10 days. b) The Contractor shall not be entitled to be paid any additional cost if such suspension is necessary, by reason of a default on the part of the Contractor or for the proper execution, or for the safety of the Works or Plant, unless such necessity results from any act or default of the Employer or in consequence of any of the Employer’s Risks. c) The Contractor shall not be entitled to additional cost unless he notifies the Engineer-in-Charge of his intention to make such claim, within 10 days after receipt of the order to suspend progress or delivery of the date of deemed suspension under sub clause 8 a).

12. Set Off & Risk Procedure:

a) Any such money due and payable to the Contractor under the Contract may be appropriated by the Engineer-in-Charge and set-off against any claim of the Engineer-in- Charge for the payment of a sum of money arising out of under this Contract or any other Contract entered into by the Contractor with the Engineer-in- Charge. b) In the event of breach of any of the terms and conditions by the Contractor, the Engineer-in-Charge can terminate the Contract without any notice to the Contractor at any stage and the Contractor shall have no claim whatsoever on the Engineer-in- Charge on this account. But the Contractor shall be liable to pay to the Engineer-in- Charge a sum equivalent to 5% of the value of the Contract as liquidated damages and not as penalty. The Contractor shall in addition and without prejudice to the above said damages, make good any loss or damage that may be incurred by the Engineer-in Charge in getting the left out Works executed from elsewhere at the risk and cost of the Contractor. c) In case of delay in the execution of Works, the Engineer-in-Charge will have the right to get the Work executed from any alternative source, at the sole risk and cost of the Contractor. Any extra expenditure incurred in such action shall be recoverable in full from the Contractor in addition to Owner's right of claim for liquidated damages.

13. Risk and Responsibility:

The Risk of loss or damage to physical property and the death and personal injury that arises in consequence of the performance of the Contract shall be allocated between the Employer and the Contractor as follows: a) Employer’s Risks ƒ In so far as they relate to the area where the works are to be erected. ƒ War and hostilities (whether war be declared or not), invasion, act of foreign enemies. ƒ Rebellion, revolution, insurrection, military or usurped power or civil war.

‐14‐ ƒ Ionizing radiation or contamination by radioactivity from any nuclear fuel, radioactive toxic explosives or other hazardous properties of any explosive nuclear assembly or nuclear component, thereof. ƒ Use or occupation of the works or any part thereof by the Employer. ƒ The act, neglect or omission or breach of Contract or of statutory duty of the Employer.

b) Contractor’s Risks ƒ The Contractor’s Risks are all risks other than those identified as the Employer’s Risks.

14. Accidents:

The Contractor shall be liable for and shall indemnify the Employer against all losses, expenses or claims arising in connection with the death of or injury to any person employed by the Contractor or his sub Contractors or employees of the Owner for the purposes of the Works, unless caused by any acts or defaults of the Employer. In the latter cases the Employer shall be liable for and shall indemnify the Contractor against all losses, expenses or claims arising in connection therewith.

15. Insurance:

The Contractor shall insure against liability to third parties for any death or personal injury and loss of or damage to any physical property including the property of the Employer other than the Works arising out of the performance of the Contract and occurring before the issue of the last Defect Liability Certificate. Such insurance shall be effected before the Contractor begins any Work on the Site.

16. Force Majeure.

Force Majeure means any circumstances beyond the control of the parties including: a) War and other hostilities, (whether war be declared or not), invasion, act of foreign enemies, mobilization, requisition or embargo; b) Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any nuclear waste from the combustion of nuclear fuel, radioactive toxic explosive, or other hazardous properties of any explosive nuclear assembly or nuclear components thereof. c) Rebellion, revolution, insurrection, military or usurped power and civil war. d) Riot, commotion or disorder, except where solely restricted to employees of the Contractor. e) Neither party shall be considered to be in default or in breach of his obligations under the Contract to the extent that performance of such obligations is prevented by any circumstances of Force Majeure that arise after the date of the Notification of Award. f) If either party considers that any circumstances of Force Majeure have occurred which may affect performance of his obligations he shall promptly notify the other party. g) Upon the occurrence of any circumstances of Force Majeure, the Contractor shall endeavor to continue to perform his obligations under the Contract so far as

‐15‐ reasonably practicable. The Contractor shall notify the Engineer-in-Charge of the steps he proposes to take including any reasonable alternative means for performance, which is not prevented by Force Majeure. The Contractor shall not take any such steps unless directed so to do by the Engineer-in-Charge. h) If circumstances of Force Majeure have occurred and shall continue for a period of 180 days, notwithstanding, the Contractor may by reason thereof, having been granted an extension of Time for Completion of the Works, either party shall be entitled to serve upon the other, 30 days notice to terminate the Contract. If at the expiry of the period of 30 days Force Majeure shall still continue, the Contract shall terminate.

However, Force Majeure shall not include: a) Any event which is caused by the negligence or international action of a Party such or such Party’s Sub-consultants or agents or employees, nor b) Any event which a diligent Party could reasonable have been expected to both (i) take into account at the time of the conclusion of this Contract, and (ii) avoid or overcome in the carrying out of its obligations hereunder.

3. The failure of a Party to fulfill any of its obligations hereunder shall not be considered to be a breach of, or default under, this contract in so far as such inability arises from an event of Force Majeure, provided that the Party affected by such an event has taken all reasonable precautions, due care and reasonable alternative measures, all with the objective of carrying out the terms and conditions of this contract. 4. A party affected by an event of Force Majeure shall take all reasonable measures to remove such Party’s inability to fulfill its obligations hereunder with a minimum of delay. 5. A Party affected by an event of Force Majeure shall notify the other Party of such event as soon as possible, and in any event not cause of such event and shall similarly give notice of the restoration of normal conditions as soon possible. 6. The Parties shall take all reasonable measures to minimize the consequence of any event of Force Majeure. 7. The decision of UHBVN/DHBVN with regard to the occurrence, continuation, period or extent of Force Majeure shall be final and binding on the CCC Agency. 8. Any period within which a Party shall, pursuant to this Contract, complete any action or task, shall be extended for a period equal to the time during which such Party was unable to perform such action as a result of Force Majeure. 9. Not later than fourteen (14) days after the CCC Agency, as the result of an event of Force Majeure, have been unable to perform a material portion of the Services, the Parties shall consult with each other with a view to agreeing on appropriate measure to be taken in the circumstances. Notwithstanding any provision mentioned above, UHBVN/DHBVN shall not be any way be liable for non-performance either in whole or in part of any contract or for any delay in performance thereof in consequence of strikes, shortages, combination of labour or workman or lockout, breakdown or Accident of machinery or accidents of whatever nature.

The contractor or UHBVN/DHBVN shall not be liable for delays in performing their respective obligations resulting from any force majeure causes as defined above.

‐16‐ The data of completion will be extended by a reasonable time by the competent authorities of UHBVN/DHBVN, by manual agreement.

In case of damage or destruction of any property or equipments belonging to the Contractor due to force majeure causes, UHBVN/DHBVN shall not be liable for the same.

17. Contractor’s Default:

a) If the Contractor is not executing the Works in accordance with the Contract or is neglecting to perform his obligations, there under, as seriously, to affect the Program for carrying out of the Works, the Engineer-in-Charge may give notice to the Contractor requiring him to make good such failure or neglect. b) If the Contractor: Has failed to comply within a reasonable time Assigns the Contract or Sub-Contracts the whole of the Works without the Engineer- in-Charge’s written consent, or Becomes bankrupt or insolvent, has a receiving order made against him or compounds with his creditors, or carries on business under a receiver, trustee or manager for the benefit of his creditors or goes into liquidation.

c) The Engineer-in-Charge may, after giving 15 days notice to the Contractor, terminate the Contract and expel the Contractor from the site. Any such expulsion and termination shall be without prejudice to any other rights or powers of the Employer, or the Contractor under the Contract. The Employer may upon such termination complete the Works himself or by any other Contractor. The Employer or such other Contractor may use for such completion, Contractor’s equipment which is on the Site and as he or they may think proper and the Employer shall allow the Contractor a fair price for such use. d) The Employer shall, as soon as possible after such termination, certify the value of the Works and all sum then due to Contractor as at the date of termination. e) The Engineer-in-Charge shall not be liable to make any further payments to the Contractor until the Works have been completed. When the Works are so complete, the Employer shall be entitled to recover from the Contractor the extra costs, if any, of completing the Works after allowing for any sum due to the Contractor. If there is no such extra cost the Engineer-in-Charge shall pay any balance due to the Contractor. f) The Contractor’s liability shall immediately cease when the Employer expels him from the Site without prejudice to any liability there under that may have already occurred.

18. Settlement of Disputes:

a) Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent possible, settled amicably between the parties. b) If any dispute or difference of any kind whatsoever shall arise between the Employer and the Contractor, arising out of the Contract for the performance of the works whether during the progress for the works or after its completion or whether before or after the termination, abandonment or breach of the Contract, it shall, in the first

‐17‐ place, be referred to and settled by the empowered officer to be appointed by the Employer, who within a period of thirty (30) days after being requested by either party to do so, shall give written notice of his decision to the Employer and the Contractor. c) Unless as hereinafter provided, such decision in respect of any matter so referred shall be final and binding upon the parties until the completion of the Works and shall forthwith be given effect to by the Contractor who shall proceed with the Works with all due diligence, whether he or the Engineer-in-Charge required arbitration as hereinafter provided or not. d) If after the Empowered Officer has given written notice of his decision to the parties, and no claim to arbitration has been communicated to him by either party within thirty (30) days from the receipt of such notice, the said decision shall become final and binding on the parties. e) In the event of the Empowered Officer failing to notify his decision as aforesaid within thirty (30) days after being requested aforesaid, or in the event of either the Owner or the Contractor being dissatisfied with any such decision, or within thirty (30) days after the expiry of the first mentioned period of thirty (30) days, as the case may be, either party may require that the matters in dispute be referred to arbitration as hereinafter provided.

19. Arbitration:

All matters, question, disputes, differences and/or claims arising out of and/or concerning and/or in connection and/or in consequences or relating to this Contract whether or not obligations of either of both parties under this Contract be subsisting at the time of such dispute and whether or not this Contract has been terminated or purported to be terminated or completed, shall be referred to the Mutually Agreed Arbitrator under Indian Arbitration Act 1996. The Award of the Arbitrator shall be final and binding on the parties to this Contract.

20. Taxes and Duties:

a) All custom duties, excise duties, sales taxes and other taxes and duties, levies payable by the Bidders in respect of the transaction between the Bidders & their vendors/sub-suppliers while procuring any components, subassemblies, raw- materials and equipment shall be included in the Bid price and no separate claim on this behalf will be entertained by the Employer. b) Wherever excise duty is applicable, the credit due under the MODVAT policies wherever applicable, shall be taken into account by the Bidder while quoting the Bid price. Compliance of this clause shall be confirmed by the Bidder along with his Bid. c) The bidder shall be responsible for timely payment of all statutory taxes, like Service Tax, Excise, Vat, Income Tax etc., recovered under this contract. d) Deduction of statutory Taxes, like TDS, WCT etc. will be deducted as per prevailing laws in practice.

‐18‐ 21. Advertising:

Any advertising stating the subject of this Contract by the Contractor in India or in other foreign countries shall be subject to approval of the Employer prior to the publication. Publication of approved articles, photographs and other similar materials shall carry approval of the Employer.

22. Compliance of Laws

The successful bidder will certify that he has complied with the provisions of Industrial & Labour Laws including PF Act, ESI Act etc. as may be applicable.

23. Variation in the Scope of Work

The scope of work can be increased/decreased by 50% during the execution or otherwise on the pro-rata basis by the Superintending Engineer.

24. Deviations/Exclusions

The bidder is to mention the deviations/exclusions in the schedule given and also to mention the cost of the withdrawal the price bid (Part-II). The deviations/exclusions mentioned anywhere else will not be entertained and it will be presumed that there is no deviation/exclusion in the tender.

25. Evaluation for the purpose of allotment of work

Though the rates per unit have been asked for in the price schedule A, the total cost of the package will be calculated based on total quantities mentioned in the bid document for the purpose of comparison of lowest bidder before and after the negotiations by Purchase Committee. However, the prices lowered during the negotiations will be reduced pro-rata on all the items in the same proportion.

26. Payment Terms

The contractor shall submit quarterly bill to the concerned Executive Engineer for their respective SDOs. The concerned SDOs shall verify the bills submitted in this manner by the contractor for the work during the particular quarter and shall send the same to the Division Office, within seven days of submission of bills by contractor after certifying the bills for further process. On receiving such certificates from the concerned SDOs, XEN ‘OP’ shall as per agreed terms and conditions make payment and as per UHBVN/DHBVN rules and regulations for payments within 30 days of receipt of bills from SDO, ‘OP’.

‐19‐ Legal Terms and Conditions

1. Jurisdiction of Contract

The Laws applicable to the contract shall be the laws in force in India. The courts of Panchkula/Hisar shall have exclusive jurisdiction in all matters arising under this contract.

2. Enforcement of Terms

The failure of the either party to enforce at any time any of the provisions of this contract or any rights in respect thereto or to exercise any option therein provided, shall in no way be construed to be a waiver of such provisions, rights or options or in anyway to affect the validity of the contract. The exercise by either party of any of its rights herein shall not preclude of prejudice either party from exercise the same or any other right it may have under the contract.

3. Completion of Contract

Unless otherwise terminated under the provisions of any other relevant clause, this contract shall be deemed to have been completed on the expiry of the engagement contract period.

4. Arbitration

All questions, disputes or differences whatsoever, which may, at any time, arise between the parties i.e. UHBVN/DHBVN and the contractor upon or in relation to or in connection with the Contract shall be referred to sole Arbitrator appointed by the Managing Director UHBVN/DHBVN for the purpose and the decision of the said Arbitrator shall be final and binding upon the parties.

Reference to the Arbitrator shall be final and binding upon the parties governed by the provisions of The Arbitration & Conditions Act, 1996 as amended from time to time and the Rules made there under. The Arbitration proceedings shall be conducted at Panchkula/Hisar Corporate Offices of UHBVN/DHBVN or at any such place as the sole Arbitrator may determine. The award of the sole Arbitrator shall be final and binding upon the parties.

Performance under this contract shall, if reasonably possible, continue during the Arbitration proceedings and no payments due or payable by UHBVN/DHBVN shall be withhold unless they are the subject matter of the Arbitration proceeding.

5. Employment of Labour

a) Persons below the age of 18 years shall not be employed for the work. No female worker shall be employed in the night shift between 07:00 p.m. and 06:00 a.m next day.

b) Contractor shall maintain a valid labour license under the Contract Labour (Regulation and abolition) Act for employing necessary manpower required by him. In the absence of such a license, the contract shall be liable to be terminated without assigning any reason thereof. Contractor should also employ qualified and experienced persons as per

‐20‐ requirement of Electricity Act and rules for carrying out supply and erection work under this contract.

c) In case UHBVN/DHBVN becomes liable to pay any wages or dues to labour or any Government agency under any of the provisions of the Minimum Wages Act, Payment of Wages Act, Employee Compensation Act, Contract Labour Regulation Abolition Act, Employee Provident Fund or any other law due to act of omission of the Contractor, UHBVN/DHBVN may make such payment and shall recover the same from the Contractor’s bills.

6. Compliance with Labour Regulation:

a) During continuance of the contract, the contractor and his sub-contractors shall abide at all times by all applicable exiting labour enactments and rules made there under, regulation, notifications and bye laws of the state or central government or local authority and any other labour law (including rules) regulations, bye laws that may be passed or notification that may be issued under any labour law in future either hy the state or the government or the local authority. The employees of the contractor and the sub- contractor in no case shall be treated as the employees of UHBVN/DHBVN at any point of time.

b) The contractor shall keep the principal employer i.e. UHBVN/DHBVN indemnified in case any action is taken against UHBVN/DHBVN by the competent authority on account of contravention of any of the provisions of any Act or rules made there under, regulations, or notifications including amendments.

c) If UHBVN/DHBVN is caused to pay under any law as Principal employer such amount as may be necessary to cause or observe, or for non-observance of the provisions stipulated in the Notifications/Bye-laws/Acts/Rules/Regulations including amendments, if any, or the part of contractor, UHBVN/DHBVN shall have the right to deduct any money due to the contractor under this contract of any other contract with UHBVN/DHBVN including his amount of performance security for adjusting the aforesaid payment. UHBVN/DHBVN shall also have right to recover from the contractor any sum required or estimated to be required for making good the loss or damage suffered by UHBVN/DHBVN.

d) Some major laws applicable to establishments engaged:

i. Employees’ Compensation ACT, 1923. ii. Payment of Gratuity ACT, 1972. iii. Employees P.F. and Miscellaneous Provision ACT, 1952. iv. Maternity Benefit ACT, 1951. v. Contract Labour (Regulation & Abolition) ACT, 1970. vi. Minimum Wages ACT, 1948. vii. Payment of Wages ACT, 1936. viii. Equal Remuneration ACT, 1979.

‐21‐ ix. Payment of Bonus ACT, 1965. x. Industrial Dispute ACT, 1947. xi. Industrial Employment (Standing Orders) ACT, 1946. xii. Trade unions ACT, 1926. xiii. Child Labour (Prohibition & Regulation) ACT, 1986 xiv. Inter-State Migrant Workmen’s (Regulation of Employment & Conditions of Service) ACT, 1979. xv. The Building & other Construction Workers (Regulation of Employment and Conditions of Service) ACT, 1996 and the Cess ACT of 1996. xvi. Factories ACT, 1948.

A. PROVIDENT FUND AND FAMILY PENSION SCHEME The Contractor shall submit along with his bills (Month wise) a Statement regarding deduction against employees Provident Fund and Family Pension Scheme in respect of each concerned employees. The contractor’s contribution and the workers’ contributions towards Provident Fund and Family Pension Scheme shall be done at the rate made applicable by the Government from time to time and deposited by the contractor with Regional Provident Fund Commissioner, Panchkula or based at any other place.

B. DEPOSIT LINKED INSURANCE SCHEME The Contractor shall have to deposit 1.2% of the wages in respect of employees who are members of the Provident Fund as the contribution to the Deposit Linked Insurance Scheme with Regional Provident Fund Commissioner, Panchkula or based at any other place.

C. ADMINISTRATIVE CHARGES Administrative charges for maintaining Provident Fund Account shall be deposited by the Contractor with Regional Provident Fund Commissioner, Panchkula or based at any other place at the rates applicable.

D. PAID LEAVE FACILITY Paid leave Facility at the rate of one day for every twenty days worked by the Contract Labour shall be provided by the Contractor to his workers. He shall maintain leave records, leave Cards for individual labourer which shall be duly verified, approved and certified by the Authorized Officer of UHBVN/DHBVN. Remuneration for such leave period shall be fully borne by the Contractor. E. EMPLOYEES’S COMPENSATION ACT AND EMPLOYER’S LAIBILITY INSURANCE a) The Contractor shall cover all his employees under Workmen’s Compensation Act and under its liability insurance. UHBVN/DHBVN shall not be responsible for any payments of compensation to the workers/ supervisor of the contractor for fatal or not-fatal accidents during the tendency of the contract.

b) It will be the responsibility of the contractor to maintain all necessary insurance coverage to the extent both in time and amount to take care of all his liabilities either direct or indirect in pursuance of the contract.

‐22‐

c) The Contractor shall employ adequate number of qualified and experienced staff at site for daily supervision and for maintenance of various registers and records required under the law and contract. No payment for supervision shall be admissible. The list of names of such persons with their qualification and experience should be furnished with the tender.

7. Contractor to indemnify UHBVN/DHBVN

The contractor shall indemnify UHBVN/DHBVN and every office and employees of UHBVN/DHBVN including, Engineer-in-charge and his staff against all actions, proceedings, claims, demands, cost and expenses whatever, arising out of or in connection with the matters referred herein above and elsewhere and against all actions, proceedings, claims, demands, costs and expenses which may be made against UHBVN/DHBVN or Government for or in respect of performance of its obligation under the contract documents. UHBVN/DHBVN shall not be liable for or in respect of or in consequence of any accident or injury to any workman or other person in the employment of the contractor and the contractor shall indemnify and keep indemnified UHBVN/DHBVN against all claims, demands, proceedings, cost, charges and expenses whatsoever in respect thereof or in relation thereto.

8. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affection for all the Contractor’s employees engaged in the performance of this contract.

9. Wages to be Paid & Time of Payment etc. by the Contractor

a) The Contractor shall pay minimum wages per day to his labours/Workers as per rates fixed under the Minimum Wages Act. The wages of every Contract Labour employed by him under this contract shall also be paid by him before the expiry of 7th day from the last day of the Month in respect of which the wages are payable (i.e. wages of a Month have to be paid by him in the first week of the next month). b) Any default will result in cancellation of contact forthwith or else the Contractor shall be punishable to the extent of Rs. 100/- for each day of default. c) The Contractor shall give his addresses, telephone Numbers and etc. to UHBVN/DHBVN, so that, in case of labour trouble etc. the Contractor can be contacted. The Contractor shall arrange to have his office within working area and the contractor keep himself present throughout the working hours. d) The separate P.F. code issued from RPFC (Regional Provident Fund Commissioner) is required to be taken by the contractor and if it is not taken, offer of the firm will not be considered. The attested documentary evidence to be submitted along with the offer. e) The Contractor who are having separate P.F. code no. from RPFC, it should be ensured that all the contract labourers are covered under the Provident Fund Scheme and employees’ pension scheme and their contributions are remitted regularly to the concerned RPFC. The photo copied of the chalan in this regard should be collected from the concerned contractor and kept in the file of the concern contractor

‐23‐ 10. Work & Safety Regulations: a) The Contractor shall ensure proper safety of all the workmen, material, plant and equipment belongings to him or to UHBVN/DHBVN or to others, working at the site. The contractor shall also be responsible for provision of all safety notices and safety equipment required both by the relevant legislations and the engineer, as the may deem necessary. b) All Equipment used in construction and erection by contractor shall meet Indian/International standards and where such standards do not exist, the contractor shall ensure these to be absolutely safe. All equipment shall be strictly operated and maintained by the contractor in accordance with manufacturer’s operation manual and safety instructions and as per guidelines/rules of UHBVN/DHBVN in this regard. c) The contractor shall provide suitable safety equipment of prescribed standard to all employees and workmen according to the need, as may be directed by the engineer, who will also have right to examine these safety equipment to determine their suitability, reliability, acceptability and adaptability. d) The contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment belongings to UHBVN/DHBVN of other contractors under any circumstances, whatsoever, unless expressly permitted in writing by UHBVN/DHBVN to handle such fuses, wiring or electrical equipment. e) No repair work shall be carried out on any live equipment. The equipment must be declared safe by the engineer and a permit to work shall be issued by the engineer before any repair work is carried out by the contractor. While working on electric lines/equipment, whether live or dead, suitable type and sufficient quantity of tools will have to be provided by the contractor to electricians/workmen/officers. f) In case any accident occurs during the construction/erection or other associated activities undertaken by the contractor thereby causing any minor or major or fatal injury to his employees due to any reason, whatsoever, it shall be the responsibility of the contractor to promptly inform the same to the engineer in prescribed from and also to all the authorities envisaged under the applicable laws. g) It is mandatory for the contractor to observe during the execution of the works, requirement of safety rules. h) The contractor shall follow and comply with the employer’s safety rules relevant provisions of applicable laws pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from time to time without any demur, protest or contest or reservations. In case of any discrepancy between statutory requirement and employer’s safety rules referred above, the latter shall be binding on the contractor unless the statutory provisions are more stringent. i) If the contractor fails in providing safe working environment as per employer’s safety rules or continues the work even after being instructed to stop work by the engineer, the contractor shall promptly pay to UHBVN/DHBVN, on demand by the employer, compensation at the rate of Rs. 5000/- per day of part thereof till the instructions are complied with and so certified by the engineer. However, in case of accident taking place, causing injury to any individual. j) If the contractor does not take all safety precautions and/or fails to comply with the safety rules as prescribed by UHBVN/DHBVN or under the applicable law for the safety of the equipment and plant and for the safety of personnel and the contractor does not prevent hazardous conditions which cause injury to his own employees or employees of other contractors or UHBVN/DHBVN’s employees or any other persons who are at site or

‐24‐ adjacent thereto, the contractor shall be responsible for payment of compensation to UHBVN/DHBVN.

11. Defence of Suits If any action in court is brought against UHBVN/DHBVN or the Engineer or an officer or agent of UHBVN/DHBVN for the failure, omission or neglect or the part of the contractor to perform any acts, matters, covenants or things under the Contract or for damage or injury caused by the alleged omission or negligence on the part of the Contractor, hi agents or representative workmen or employees, the contractor shall in all such cases indemnify and keep UHBVN/DHBVN or the Engineer and/or his representatives harmless from all losses, damages, expenses or decrees arising out of such action. UHBVN/DHBVN shall have full power and right at his discretion to defend or compromise any suit or pay claim or demand brought or made against him as aforesaid whether pending or threatened, as he may consider necessary or desirable and shall be entitled to recover from the Contractor all sums of money including the amount of damages and compensation and all legal cost, charges and expenses in connection with any compromise or awards which shall not be called into question by the Contractor and shall be final and binding upon him.

12. Secrecy The technical information, drawing, specifications and other related documents forming part of the enquiry or Contract are property of UHBVN/DHBVN and shall not be used for any other purpose, except for the execution of the contract. All rights related to the technical specifications, drawing and records are reserved by UHBVN/DHBVN only and no part or partial should be reproduced, copied or alter without prior permission to UHBVN/DHBVN in writing. In the event of the breach of this provision, UHBVN/DHBVN can claim the damages caused by such events.

14. Discontinuation of Contract for Failure to Become Effective

• If this contract has not become effective within seven (7) days of the date hereof, either party may, but not less than two weeks (2) week’s written notice to the other party, declare this Contract to be null and void, and in the event of such a declaration by either party, neither party shall have any claim against the other party with respect hereto.

• Discontinuation for Default: 1. UHBVN/DHBVN may, without prejudice to any other remedy for breach of Contract, by Notice of default sent to the Contractor terminates the Contract in whole or in part: a) If the contractor fails to provide acceptable quality of Service within the period specified in the contract, or within any extension thereof granted by UHBVN/DHBVN pursuant to GCC; or b) If the contractor, in the judgment of UHBVN/DHBVN has engaged in corrupt, fraudulent, collusive, or coercive practices, as defined in GCC, in competing for or in executing the contract; or c) Any representation made by the contractor in the proposal is found to be false or misleading. d) If the contractor commits any breach of the contract and fails to remedy or rectify the same within the period of two weeks (or such longer period as UHBVN/DHBVN in its absolute discretion decide) provided in a notice in this behalf from UHBVN/DHBVN.

‐25‐ e) If the contractor fail to comply with any final decision reached as a result of arbitration proceedings pursuant to SCC. f) If, as the result of Force Majeure, the contractor is unable to perform a material portion of the Services for a period of not less than Thirty (30) days. g) If the Contractor has been De-empanelled by the Nodal agency due to misconduct etc.

2. In the event, UHBVN/DHBVN terminates the contract in whole or in part, as per terms of this PO, UHBVN/DHBVN may procure, upon such terms and in such manner as it deems appropriate, Goods or Services similar to those undelivered or not performed, and the contractor shall be liable to UHBVN/DHBVN for any additional costs for such similar Goods or Services. However, the contractor shall continue performance of the contract to the extent not terminated.

• Discontinuation for Insolvency

UHBVN/DHBVN may at any time terminate the contract by giving Notice to the contractor, if the contractor becomes bankrupt or otherwise insolvent. In such event, discontinuation will be without compensation to the contractor, provided that such discontinuation will not prejudice or affect any right of action or remedy that has accrued or will accrue thereafter to UHBVN/DHBVN.

• Discontinuation for Convenience

UHBVN/DHBVN, by Notice sent to the Contractor, may terminate the Contract, in whole or in part, at any time for its convenience. The Notice of discontinuation shall specify that discontinuation is for UHBVN/DHBVN’s convenience, the extent to which performance of the Contractor under the Contract is terminated, and the date upon which such discontinuation becomes effective.

• Consequences of Discontinuation

Upon Discontinuation of the Contract, the Contractor shall:

a) Prepare and present a detailed exit plan within five calendar days of discontinuation notice receipt to the Chief Engineer (Project) or equivalent authority of UHBVN/DHBVN (“Exit Plan”) b) The Chief Engineer (Project) or equivalent authority and along with designated team will review the Exit Plan. If approved, contractor shall start working or the same immediately. If the plan is rejected, Contractor shall prepare alternate plant within two calendar days. If the second plan is also rejected, Chief Engineers (Project) or equivalent authority will provide a plan for Contractor and it should be adhered by in totality.

‐26‐

• The Exit Plan should cover at least the following:

(i) Execute all documents that may be necessary to effectively transfer the ownership and title, including OEM warranties in respect of all leased equipment; (ii) Handover all developed codes, related documentation and other configurable items, if any in his possession; (iii) Handover the lists of all Assets, passwords at all locations to UHBVN/DHBVN. (iv) The contractor and Chief Engineer (Project) or equivalent authority will sign a completion certificate at the end of successful completion (all points tracked to closure) of the Exit Plan.

‐27‐

SECTION - IV

BID PROPOSAL SECHEDULE - B

‐28‐ BID PRICE SCHEDULE

Work/Services Portion and porting / loading & handing over of Data/Maps & Integration with GIS Application & Related Activities in all respect.

Unit Price Quantity (No.) Total Sr. No. Description per month Amount UHBVN DHBVN (in Rs.) 1 Surveyors 20 20 2 GIS Executives 10 - GIS Expert/Project 1 - 3 Manager Total cost

The quoted price shall be firm & inclusive of all applicable taxes, duties etc.

‐29‐ ANNEXURE – 1 Page 1 to 2

PROFORMA OF LETTER OF UNDERTAKINGS ( To be submitted by the Bidder along with his Bid ) (To be executed on non-Judicial Stamp Paper of requisite Value) Ref: ………………………. Date …………………………... To

Chief General Manager/PD&C, UHBVN, Vidyut Sadan, C-16, Setor- 6, Panchkula.

Dear Sirs, 1. I*/We* have read and examined the following Bid Documents relating to the ………………………….. (Full scope of work).

a) Notice Inviting Tender. b) Invitation for Bid, Instructions to Bidders, Conditions of Contract along with Contract Data & Annexures.

2. I*/We* hereby submit our Bid and undertake to keep our Bid value for a period of 120 days from the date of opening of Bid. I*/We* hereby further undertake that during said period I/We shall not vary / alter or revoke my / our Bid.

This undertaking is in consideration of UHBVN agreeing to open my Bid and consider and evaluate the same for the purpose of award of work in terms of provisions of clause entitled “ Award of Contract” section instruction to Bidders in the Bid Document. Should this Bid be accepted, I*/We* also agree to abide by and fulfill all the terms, conditions of provision of the above mentioned bid documents.

Signature along with Seal of Company

………………………………………..

(Duly authorized to sign the tender on behalf of the Contractor).

Name : ……………………………………. Designation ……………………………….

Name of Company ……………………….

(In Block Letters)

‐30‐ WITNESS :

Signature …………………………….Date & Postal Address : Date………………………………… ……………………………………………. Name &Address …………………… ……………………………………………. …………………………………… Telephonic Address ……………………… …………………………………… ……………………………………………. …………………………………… ……………………………………………. Telephone No. …………………………… Telex No. …………………………………

* Strike out whichever is not applicable.

‐31‐ ANNEXURE - 2 Page 1 of 4 PROFORMA OF ‘AGREEMENT’ (To be executed on non-judicial Stamp Paper)

This agreement made this………………..day of …………2014 between UTTAR HARYANA BIJLI VITRAN NIGAM LTD/DAKSHIN HARYANA BIJLI VITRAN NIGAM LTD.(hereinafter referred to “Owner or UHBVN which expression shall include its administrators, Company incorporated under the Companies Act, 1956) on the one part and ………………….having its Registered office at ………………………………..(hereinafter referred to as “Contractor” or …………………”X” …………………name of the Contracting Company which expression shall include its administrators, successors, executors and permitted assigns) of the other part.

WHEREAS UHBVN desirous invited bids for design, manufacture, transportation to site, supply. Erection, tested & commissions of ………… as per specification No………………………………AND WHEREAS …………………”X” ………………had participated in the above referred bidding vide their proposal No………………..dated ……………and awarded the contract to …………..”X” ………………….. on terms and conditions documents referred to therein, which have been accepted by …………………..”X” …………………Resulting into a “Contract”.

NOW THEREFORE THIS DEED WITNESSETH AS UNDER :-

1.0Article

1.1 Award of Contract UHBVN/DHBVN has awarded the Contract to ……………”X” …………… for the work of …………. On terms and conditions contained in its letter of Award No………….. dated …………….. and the documents referred to therein. The award has taken effect from aforesaid letter of Award. The terms and expressions used in this Agreement shall have the same meaning as are assigned to them in the “Contract Documents” referred to in the succeeding Article.

2.0Contract Documents :

2.1 The Contract shall be performed strictly as per the terms and conditions stipulated herein and in the following documents attached herewith ( hereinafter referred to as “Contract Documents”). i) UHBVN Bidding Documents in respect of Specification No………………….. issued vide its letter No………………. dated ……….. Consisting of Invitation to Bid. Instruction to Bidders, General & Special Conditions of Contract and all other sections entitled “Conditions of Contract” including all amendments issued vide its letter ……………………….dated……………

‐32‐ ii) UHBVN Technical Specification including amendments issued vide its letter …………………dated …………. iii) “X” is Proposal No……………….. Dated ……………. Along with proposal sheets, Data Requirements, Payment, Terms and Work Schedules Submitted by “X” entitled as “………………………….”. iv) Agreed Minutes of the meeting held on ……………………… between UHBVN and “X”. v) UHBVN’s letter of Award No. ………………………… Dated ………… duly accepted by “X”. vi) Quality Plans for field activities entitled as Quality Plan. vii) Contract Network.

All the aforesaid Contract Documents shall form an integral part of this Agreement, in so as the same or any part conform to the Bidding Documents and what has been specifically agreed to by the Owner in its Letter of Award. Any matter inconsistent therewith, contrary or repugnant thereto or any deviations taken by the Contractor in its “Proposal” but not agreed to specifically by the Contractor. For the sake of brevity this agreement along with its aforesaid contract documents shall be referred to as the “Agreement”.

3.0 Conditions & Covenants :

3.1 The scope of Contract, Consideration, Terms of Payment, Taxes wherever applicable, Insurance, Liquidated Damages, Performance Guarantee and all other terms and conditions are contained in UHBVN/DHBVN letter of Award No……………. dated ……………. Read in conjunction with other aforesaid contract documents. The Contract shall be duly performed by the Contractor strictly and faithfully in accordance with the terms of the Agreement.

3.2The scope of work shall also include updation of data is not specifically mentioned in the Contract Documents, but which is needed for successful and efficient operation of the software modules unless otherwise specifically excluded in the scope under “exclusions” or “Letter of Award”.

3.3Time Schedule :

3.3.1Time is the essence of the contract and schedules shall be strictly adhered to and “X” shall perform the work in accordance with the agreed schedule.

3.4Quality Plans :

3.4.1The Contractor is responsible for the proper execution of the Quality Plans. The work beyond the customer’s hold points will progress only with the owner’s consent. The owner will also undertake quality surveillance and quality audit of the Contractor’s works, systems and procedures and quality control activities. The Contractor further agrees that any change in the quality plan will be made only with the Owner'’ approval. The Contractor shall also perform all quality control activities, to demonstrate full compliance with the contract requirements.

‐33‐ 3.4.2The Contractor also agrees to provide the owner with the necessary facilities for carrying out inspection,. Quality audit and quality surveillance of Contractor’s and quality Assurance Systems and services activities.

These shall include but not limited to the following:

i) Detailed Quality Assurance System manuals for Survey/Services activities.

3.4.3 It is expressly agreed to by the Contractor that it is one composite contract on single source responsibility basis and the Contractor is bond to perform the total contract in his entirety and non-performance of any part or portion of the contract shall be deemed to be a breach of the entire contract.

3.4.4 The Contractor guarantees that the delta changes/updations shall meet the ratings and performance parameters as stipulated Bid Documents and in the event of any of any deficiencies found in the requisite performance figures, the owner may at the opinion reject data submitted alternatively accept it on the terms and conditions and subject to levy of the liquidated damages so leviable shall be in accordance with the contract documents and without any limitation.

3.4.5 It is further agreed by the Contractor that the contract performance guarantee shall in no way be constructed to limit or restrict the onwer’s right to recover the damages / compensation due to short-fall in the service performance figures as stated above or under any other clause of the Agreement. The amount of damages/ compensation shall be recoverable either by way of deduction from the contract price, contract performance guarantee and / or otherwise.

The contract performance guarantee furnished by the contractor is irrevocable and unconditional and the Owner shall have the powers to invoke it not withstanding any dispute or difference between the owner and the Contractor pending before any court, tribunal, arbitrator or any other authority.

3.4.6 This agreement constitutes full and complete understanding between the parties and terms of the present. It shall supersede and prior correspondence terms and conditions contained in the Agreement. Any modification of the Agreement shall be effected only be a written instrument signed by the authorized representative of both the parties.

4.0 Settlement of Disputes :

4.1 It is specifically agreed by and between the parties that all the difference or disputes arising out of the Agreement or touching the subject matter or the Agreement shall be decided by the process of settlement and Arbitration as specified in clause …………………… and ……………. of the General Conditions of the contract of the provisions of the Indian Arbitration & Conciliation, Act, 1996 shall apply and Panchkula/Hisar Court alone shall have exclusive jurisdiction over the same.

4.2 Notice of Default : Notice of default given by either party to the other party under Agreement shall be in writing and shall be deemed to have been duly and properly served upon the parties hereto, if delivered against acknowledgment or by telex or by registered mail with

‐34‐ acknowledgement due addressed to the signatories at the addresses mentioned herein above.

IN WITNESS WHEREOF, the parties through their duly authorized representatives have executed these presents (execution where of has been approved by the competent authorities of both the parties) on the day month and year first above mentioned at Panchkula.

WITNESS :

1. ………………………………………. (Owner’s Signature ) (Printed Name)

2. ………………………………………. (Designation) (Company’s Stamp)

3. ………………………………………. (Contractor’s Signature) (Printed Name)

4. ………………………………………. (Designation) (Printed Name)

‐35‐ ANNEXURE – 3 Page 1 to 2

PROFORMA OF BANK GUARANTEE FOR CONTRACT PERFORMANCE (To be stamped in accordance with stamp Act)

Ref: ………………………. Bank Guarantee No……………… Dated …………………………...

To

Chief General Manager/PD&C, UHBVN, Vidyut Sadan, C-16, Setor- 6, Panchkula -134109.

Dear Sir,

In consideration of UTTAR Haryana Bijli Vitran Nigam (hereinafter referred to as the ‘Owner’ which expression shall unless repugnant to the context or meaning thereof include its successors, administrators and assigns) having awarded to M/S ………………………………………………….. with its registered / Head office at ………………………( herein after referred to as the Contractor which expression shall unless repugnant to the context or meaning thereof, include its successors, administrators, executors and assigns ), a Contract by issue of Owner’s Letter of Award No. ……………………….. dated …………… and the same having been unequivocally accepted by the Contractor, resulting in a Contact bearing No. …………………. Dated ……………………. Valued at ……………………….. for ………………………(Scope of Contract ) and the Contractor having agreed to provide a Contract Performance Guarantee for the faithful performance of the entire Contract equivalent to …………….(%)…………….. (percent) of the said value of the Contract to the Owner.

We ………………………………………………………………………… (Name and Address of the Bank ). Having its Head Office at ……………………(hereinafter referred to as the ‘Bank’ which expression shall, unless repugnant to the context or meaning thereof, include its successors, administrators, executors and assigns ) do hereby guarantee and undertake to pay the Owner, on demand any and all monies payable by the Contractor to the extent of ………………………….. as aforesaid at any time upto ……………………….. ( days / month / year ) without any demur, reservation, contest recourse or protest and / or without any reference to the Contractor.

Any such demand made by the owner on the Bank shall be conclusive and binding notwithstanding any difference between the owner and the Contractor or any dispute pending before any Court, Tribunal, Arbitrator or any authority. The Bank undertakes not to revoke his guarantee during its currency without previous consent of the Owner and further agrees that the guarantee herein contained shall continue to be enforceable till the Owner discharges this guarantee. The Owner shall have the fullest liberty without affecting in any way the liability of the Bank under this guarantee, from time to time to extend the time for performance of the contract by the

‐36‐ Contractor. The Owner shall have the fullest liberty, without affecting this guarantee to postpone from time to time the exercise of any powers vested in them or any right which they might have against the Contractor, and to exercise the same at any time in any manner and either to enforce or to for bear to enforce any covenants, contained or implied, in the Contract between the Owner and the Contractor or any other course or remedy or security available to the owner. The Bank shall not be released or its obligations under these presents by any exercise by the Owner of its liberty without reference in the matters aforesaid or any of them or by reason of any other Act of omission or commission on the part of the Owner or any other indulgences shown by the Owner or by any other matter or thing whatsoever which under law would but for this provision have the effect of relieving the Bank. The Bank also agrees that the Owner at its option shall be entitled to enforce this a guarantee against the Bank as a principle debtor, in the first instance without proceeding against the Contractor and notwithstanding any security or other guarantees the owner may have in relation to the Contractor’s liabilities. Notwithstanding anything contained herein above our liability under this guarantee is restricted to ………………………. And it shall remain in force upto and including…….. and shall be extended from time to time for such period as may be desired by M/S …………………………………. On whose behalf this guarantee has been given.

Dated this ……………………. Day of …………………… 2014 at …………………..

WITNESS

……………………….. ……………………………. (Name) (Signature )

……………………….. …………………………….. (Name ) (Signature)

………………………… …………………………….. (Official Address) (Designation with Bank Stamp)

Attorney as per Power Of Attorney No. ……………………. Date ………………. Note : This sum shall be Rs. 5 Lacs. The date will be Ninety days (90 days) after the end of Warranty Period as specified in the Contract. The stamp papers of appropriate value shall be purchased in the name of issuing Bank.

‐37‐ ANNEXURE –4 Page 1 of 1

PROFORMA OF EXTENSION OF BANK GUARANTEE

Ref : ………………….. Dated ……………….

To

Chief General Manager/PD&C, UHBVN, Vidyut Sadan, C-16, Setor- 6, Panchkula -134109.

Dear Sir,

Sub : Extension of Bank Guarantee No. ……………… for Rs. ……………….. favouring yourselves expiring on …………………. On account of M/S ……………………………………….. in respect of Contract No. ……………… dated ……………. (hereinafter called original Bank Guarantee ).

At the request of M/S ………………………………, We …………………………Bank, Branch office at ……………………….. and having its head office at………. ………… do hereby extend our liability under the above mentioned guarantee No. ……………… dated ………………. for a further period of ………………… years / months from …………………… to expire on …………………………. Except as provided above, all other terms and conditions of the original Bank Guarantee No. ………………… dated …………….. shall remain unaltered and binding.

Please treat this as an integral part of the original Bank Guarantee to which it would be attached.

Yours faithfully,

For………………………… Manager / Agent / Accountant Power of Attorney No………………… Dated ………………..

SEAL OF BANK

Note : The non-judicial stamp paper of appropriate value shall be purchased in the name of the Bank who has issued the Bank Guarantee.

‐38‐ ANNEXURE - 5 UTTAR HARYANA BIJLI VITRAN NIGAM LIMITED

TENDER FORM (EMD)

From ………………………………………………………………………. ……………………………………………………………………….. ……………………………………………………………………….. ………………………………………………………………………..

To ……………………………………………………………………….. ……………………………………………………………………….. ……………………………………………………………………….. ………………………………………………………………………...

Offer No. ……… Dated …… 2014

Subject : Submission of tender against Notice Inviting Tender No...... Dated …………… of UTTAR Haryana Bijli Vitran Nigam Ltd. Dear Sir,

With reference to your above-mentioned notice inviting tender, I/we hereby offer to Supply genuine quality of GIS activities/services (quantity and rates of resources are described in the attached terms and conditions) and shall execute the work truly and faithfully within time specified and set forth in the attached terms and conditions. The resources to be supplied will be of the quality and answerable In every respect with this tender. I/we shall be responsible for all complaints as regards the quality of material and in case of dispute the decision of the Nigam will be final and binding on me/us.

1. A Crossed postal Order/Bank Draft No…….. for the prescribed amount of Rs……… Rupees …………..) drawn in favor or AO/Cash, UHBVN, Panchkula is enclosed, as earnest money as desired. I fully understand that in the event of my/our tender being accepted this earnest money shall be retained by you till the submission of performance guarantee by me as per clause of schedule-D

2. l/we shall have no claim to the refund of the earnest money prescribed against this tender in the event of my/our non-compliance of the purchase Order provided such order is placed within the period of validity of my/our tender as Indicated In paragraph 4 below. I further understand that my earnest money will stand forfeited even if I withdraw my tender at any stage during the currency of the period of validity.

‐39‐

3. My/our tender shall remain valid for a period of 120 days from the date of opening of Bid against the N.I.T. No...... Dated ………….

4. My/our tender along with the terms and conditions with the relevant columns and annexure duly filled in under my/our attestation and with each page of the tender papers (including the enclosed terms and conditions signed by me/us,(in the capacity of sole owner/general or special attorney, in proof of which power of attorney is attached) is submitted for your favorable consideration. 5. I/we have read the enclosed terms and conditions carefully and have signed the same in taken of their absolute and unqualified acceptance. My/our tender constitutes a firm offer under the Indian Contract Act 1872 and is open to an acceptance in whole or in Parts. My/our offer, If accepted on the attached terms and conditions will constitute a legally binding contract and shall operate a contract as defined in the Indian Contract Act. 1872 and the Indian sale of goods Act. 1930.

Thanking You,

Yours Faithfully

N.I.T No. ……….. Enquiry No. ………….

‐40‐