UTTAR HARYANA BIJLI VITRAN NIGAM BIDDING DOCUMENT (NIT No.- 67/R-APDRP/GIS/2014-15 (Bid No. B-398) FOR Appointment of agency for ‘Providing services for updation of Delta Changes in Geographical Information System’ (GIS) in 36 towns (18 UHBVN + 18 DHBVN) covered under R-APDRP of Haryana State. Chief Engineer/PD&C, General Manager/R-APDRP, UHBVN, Vidyut Sadan, C-16, UHBVN, Vidyut Sadan, C-16, Ground Floor, Sector 6, 1st Floor, Sector 6, Panchkula – 134109. Panchkula – 134109 Ph-0172 – 3019135 Ph-0172 – 3019148 ‐1‐ General Guidelines For Updation of HT/LT Consumer Indexing And Asset Codification / Mapping For Haryana Power Discoms (UHBVN & DHBVN). 1.0 OBJECTIVES 1.1 This specification includes proposed methodology of providing GIS based Consumer Indexing, GIS Mapping and Asset Codification for 36 Towns under R- APDRP Part-A in Haryana Power Discoms (UHBVN/DHBVN). The main objective envisaged under this document is to hire the technical services of experts & experienced professionals for providing ground level support & association to DH & UH in the field of asset mapping using DGPS survey technique and consumer indexing activities on day to day basis as part of the change management, herein referred to as delta changes, for the regular updation of the electrical infrastructure/asset info into the GIS database being developed under the prestigious R- APDRP Part-A (IT) Project implementation. Intent of this specification is to appoint an agency to carry out Geographical Information System (GIS) based consumer indexing, mapping and asset-coding work in line with the methodology broadly prescribed in Annexure-IV and already deployed, in the specified areas of cities which were already covered in GIS for the modification in existing network and editing of new consumers and HT/LT line added subsequently. The detail of towns where the work is to be carried out are indicated in Annexure-III (A & B). The field data collection for the LT customers shall be carried out as per Part B of this tender Scope of the bidder under this contract shall be to port the customer data with all the associated information, asset data, mapped network diagram in graphical form, codification of all the above entities (Assets, LT/HT customers etc.) hierarchically and integrate them into single platform. The scope of works is described in more detail in the later part of this document. The uniquely codified indexed customer and asset database on the electrical system network showing the source of supply to the particular customer is to be prepared in graphical form. It shall be the contractor’s responsibility to ensure that each consumer, corresponding to ‘point of sale’ of Power, is properly included and indexed. The codified and indexed customer database along with network connectivity information, when created and operational, shall be capable of being on line connected to other business process software without any limitation. ‐2‐ 1.2 EXCLUSIONS TO THE SCOPE OF WORK Main server, workstation, printer, UPS system, Network Analysis, Load flow software if any would be provided by UHBVN/DHBVN and would not be in the scope of work of the bidder However, the bidder has to capture DGPS co- ordinates of the electrical network components such as lines, Distribution Transformer etc. using their own DGPS equipments. UHBVN/DHBVN shall not provide any such DGPS equipments. Communication channels (such as ISDN/PSTN/V-SAT/GSM/UG cable) for networking between Central server and UHBVN/DHBVN offices along with stabilized data communication links on ‘WAN’ would be provided by Owner and would not be in the scope of work of the bidder. 2.0 SCOPE OF WORK The description given here is broad scope of work to be carried out by the bidder. However, any work even if not specifically mentioned but reasonably implied for the successful implementation and good performance of the system, are deemed included. The scope of work of the bidder shall include: • Collect the data of new consumers and any addition / deletion in asset of Discoms (HT/LT polls/lines & DTs) from concerned S/Divn. on fortnightly basis. • To carry out survey of HT/LT lines along with DTs in case of reorientation of 11 KV feeders & LT lines so as to facilitate the accurate calculation of feeder wise AT&C losses. • To collect DGPS coordinates of the LT/HT poles, with an accuracy of 1.0 meters, and update the same on digital electrical networks. • Preparation of digital electrical network from 220/132/66KV/33KV/11KV switching Sub-Stations to Distribution Transformer. This shall include HT/LT with correct indexing and technical parameters for Distribution Transformers, L.T. lines, HT lines, Switches, Service lines, Consumers etc. in the GIS software provided by UHBVN/DHBVN, wherever required. • To update GIS, Asset Survey, CI in the data base of main applications. • Assist UHBVN/DHBVN to Cross check/verify the surveyed data consumer indexing/asset mapping (with concerned officer of UHBVN/DHBVN on regular basis) and the corrections to the data should be added/deleted in the specified Software. ‐3‐ 2.1 Period of Contract: Period of the contract is of three years. However, order will be given for one year, initially. After one year, performance will be evaluated and on successful performance evaluation, the contract will be extended for further one year with the same terms and conditions. Likewise, the third year contract also will be awarded in the same manner. ‐4‐ GENERAL GUIDELINES Mapping and indexing of the consumers & electrical network shall be done by conducting a door-to-door survey that should locate all the consumers on a geographical map and identify the source from where they are fed. This will detect unauthorized connections or connections which have not been registered on the ledgers of UHBVN/DHBVN on one hand and, the connections which exist in the record of UHBVN/DHBVN but are physically non-existent, on the other hand. The purpose of mapping and indexing of consumers is to determine the factual position that exists on the ground. • The deliverable outputs would be in a format that would enable carrying out of the following functions. a. Asset Management. b. Consumer Data Base. c. Energy Accounting. d. Utility - Customer Relationship Management. e. Interface to Consumer Billing, Analyzing, Collection and linkage to Spot Billing. f. Any other function. • The data of the consumers shall be digitized into a digital format. The file shall have the facility for export to existing GIS system of UHBVN/DHBVN. • The detail of attributes of consumer survey and asset mapping is indicated in Annexure-I. • Indexing of all the consumers with respect to the DT’s and 11 KV feeders attaching an alphanumerical code to each consumer as per the plan indicated in Annexure-II. • The indicative list of towns and S/Divns. for which HT & LT consumer indexing and survey is required, are at Annexure-III (A), Annexure-III (B). • The numbers of assets and consumer and the LT and HT lines for which the DGPS survey and attributes are to be captured shall be provided by UHBVN/DHBVN subsequent to the placement of the work order to the successful bidder by the respective sub-division officers on fortnightly basis. • Consumers fed from different LT circuits on the secondary side of the DT’s shall be identified separately. • Plotting the Geographical location of each consumer with an accuracy of 3.0 meters or better using GIS based instrument(s) with reference to local station(s) and preparing a neat sketch of the network indicating location of each pole and the point from where the service line to individual consumer emanates. • This map should be to scale of 1:1000 and should be clear and in an uncluttered form generally maintaining proportions. Important landmarks viz. roads, bye- lanes, water bodies, canals, rivers, rivulets, nalas, ponds, distributaries, block of houses, parks, school buildings, railway lines & stations, hospitals and such other permanent structures etc. falling en-route shall be duly incorporated / depicted. • All deliverables shall be computerized outputs, which shall be submitted both in hard as well as soft copies. The hard copies (2 in number) shall be submitted ‐5‐ duly bound in spiral covers and the soft copies (1 in number) shall be submitted on CD-ROM. 1. Owner’s contribution: The data in respect of all HT & LT consumers and electrical network like HT and LT lines and DTs as available in the UHBVN/DHBVN record would be handed over to the successful bidder on, as is where basis is. UHBVN/DHBVN staff may associate during field surveys wherever required for successful bidder and mutually agreed by UHBVN/DHBVN and successful bidder. 2. Time Schedule: The entire work for scope under this RFP for UHBVN/DHBVN will be for a period of 3 years from the date of award of the work. The successful bidder will have to collect the required details to be surveyed from Sub Division offices within seven days of issue of work order by visiting subdivision office in consultation with Sub-division office in charge. The detail received shall be surveyed and data files shall be got up loaded to GIS software latest within 15 days from the day when data received and as per the requirement of UHBVN/DHBVN to avoid any delay or discrepancies in the data captured. 3. Qualifying Requirements: i. In order to qualify and be eligible to submit Bid Proposals, the bidders shall have requisite resources in terms of professional competency (including adequately qualified staff and Electrical Engineers and financial soundness to complete the whole package within the stipulated time period.) To this extent, the bidder(s) shall enclose the necessary documentary evidence with the bid.