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Topaccess Guide MULTIFUNCTIONAL DIGITAL SYSTEMS TopAccess Guide ©2008 - 2011 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein. Preface Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual explains the instructions for administrators to set up and manage the Multifunctional Digital Systems or Multifunctional Digital Color Systems using TopAccess. Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it to configure an environment that makes best use of the e-STUDIO’s functions. The e-STUDIO455 Series and the e-STUDIO855 Series provide the scanning function as an option. However, this optional scanning function is already installed in some models. How to read this manual Symbols in this manual In this manual, some important items are described with the symbols shown below. Be sure to read these items before using this equipment. Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding objects. Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury, partial damage to the equipment or surrounding objects, or loss of data. Indicates information to which you should pay attention when operating the equipment. Other than the above, this manual also describes information that may be useful for the operation of this equipment with the following signage: Describes handy information that is useful to know when operating the equipment. Pages describing items related to what you are currently doing. See these pages as required. Model and series names in this manual In this manual, each model name is replaced with a series name as shown below. Model name Series name e-STUDIO5520C/6520C/6530C e-STUDIO6530C Series e-STUDIO2020C/2330C/2820C/2830C/3520C/3530C/4520C e-STUDIO4520C Series e-STUDIO555/655/755/855 e-STUDIO855 Series e-STUDIO205L/255/305/355/455 e-STUDIO455 Series Screens y Illustrations for a control panel and a touch panel shown in this manual are those of the e-STUDIO4520C Series. The control panel and the touch panel, including buttons and their names and functions, are common to all of the e-STUDIO4520C Series, e-STUDIO6530C Series, e-STUDIO455 Series and e-STUDIO855 Series. The details on the touch panel menus may differ depending on how the equipment is used, such as the status of the installed options. y The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the display or the order of buttons in the illustrations may differ from that of your equipment. Preface 1 Trademarks y The official name of Windows 2000 is Microsoft Windows 2000 Operating System. y The official name of Windows XP is Microsoft Windows XP Operating System. y The official name of Windows Vista is Microsoft Windows Vista Operating System. y The official name of Windows 7 is Microsoft Windows 7 Operating System. y The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System. y The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System. y Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are trademarks of Microsoft Corporation in the US and other countries. y Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, and TrueType are trademarks of Apple Inc. in the US and other countries. y Adobe, Adobe Acrobat, Adobe Reader, Adobe Acrobat Reader, and PostScript are trademarks of Adobe Systems Incorporated. y Mozilla, Firefox and the Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and other countries. y IBM, AT and AIX are trademarks of International Business Machines Corporation. y NOVELL, NetWare, and NDS are trademarks of Novell, Inc. y TopAccess is a trademark of Toshiba Tec Corporation. y Other company names and product names in this manual are the trademarks of their respective companies. 2 Preface CONTENTS Preface....................................................................................................................................... 1 Chapter 1 OVERVIEW TopAccess Overview ............................................................................................................... 8 Accessing TopAccess End-User Mode .................................................................................. 9 Accessing web utility TopAccess........................................................................................... 9 TopAccess web site............................................................................................................. 15 Chapter 2 CHECKING DEVICE STATUS TopAccess [Device] Tab Page .............................................................................................. 18 Equipment status icons ....................................................................................................... 20 Chapter 3 MANAGING JOBS Managing Print Jobs .............................................................................................................. 24 Displaying print jobs ............................................................................................................ 24 Deleting print jobs................................................................................................................ 25 Releasing print jobs............................................................................................................. 26 Managing Fax/Internet Fax Jobs........................................................................................... 27 Displaying Fax/Internet Fax jobs ......................................................................................... 27 Deleting Fax transmission jobs............................................................................................ 28 Managing Scan Jobs..............................................................................................................29 Displaying scan jobs............................................................................................................29 Deleting scan jobs ............................................................................................................... 30 Chapter 4 DISPLAYING JOB LOGS Displaying Print Job Logs ..................................................................................................... 32 Displaying Transmission Journals ....................................................................................... 33 Displaying Reception Journals ............................................................................................. 35 Displaying Scan Job Logs..................................................................................................... 37 Chapter 5 REGISTERING FROM TopAccess Managing Templates ..............................................................................................................40 Registering private template groups.................................................................................... 40 Registering private templates.............................................................................................. 47 Displaying public templates................................................................................................. 79 Managing Address Book ....................................................................................................... 80 Managing contacts in the Address Book ............................................................................. 80 Managing groups in the Address Book................................................................................ 85 Managing Mailboxes ..............................................................................................................88 Setting up an Open Mailbox ................................................................................................ 89 Deleting an Open Mailbox ................................................................................................... 95 CONTENTS 3 Chapter 6 MANAGING COUNTERS Viewing Counters ................................................................................................................... 98 Displaying the total counter ................................................................................................. 98 Displaying the department counter.................................................................................... 100 Chapter 7 TopAccess ADMINISTRATOR MODE Features and Functions ....................................................................................................... 105 About setup from TopAccess ............................................................................................ 105 About maintenance from TopAccess................................................................................. 106 About registration from TopAccess ................................................................................... 106 About other administrative functions in TopAccess........................................................... 107 Accessing TopAccess Administrator
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