ITEM #6: APPROVAL OF CONSENT ITEMS [Action Requested]
A. Minutes from the October 15, 2020 HRTPO Board Meeting
Minutes from the October 15, 2020 HRTPO Board meeting are attached.
Attachment 6-A
RECOMMENDED ACTION: Approve the minutes.
B. HRTPO Financial Statement
The Statement of Revenues and Expenditures for the activities of September 2020 is attached. This statement reflects the financial status of the HRTPO as a whole.
Attachment 6-B
RECOMMENDED ACTION: Accept the HRTPO Financial Statement.
HRTPO Board Meeting │ November 19, 2020│ Agenda Hampton Roads Transportation Planning Organization Board Summary Minutes of October 15, 2020
The Hampton Roads Transportation Planning Organization (HRTPO) Board Meeting was called to order at 10:30 a.m. in the Regional Building, 723 Woodlake Drive, Chesapeake, Virginia. Pursuant to the declared state of emergency in the Commonwealth of Virginia in response to the COVID-19 pandemic and to protect the public health and safety of the Board members, staff, and the general public, the HRTPO Board Meeting was held electronically via Zoom with the following in attendance:
HRTPO Voting Members in Attendance: Donnie Tuck, Chair (HA) Douglas Pons (WM) Rick West, Vice-Chair (CH) Sheila Noll (YK Alternate)* Frank Rabil (FR) Senator Lionell Spruill, Sr. (GA) William McCarty (IW) Delegate Stephen Heretick (GA) Michael Hipple (JC) Delegate Jeion Ward (GA)* David Jenkins (NN Alternate) William Harrell (HRT) Kenneth Alexander (NO)* Josh Moore (WATA Alternate) Herbert Green (PQ Alternate) Christopher Hall (VDOT) John Rowe, Jr. (PO) Jennifer DeBruhl (DRPT Alternate) Leroy Bennett (SU Alternate) Cathie Vick (VPA Alternate) Linda Johnson (SU)* Robert Dyer (VB)
HRTPO Nonvoting Members in Attendance: Christopher Price (CH) Albert Moor (SU) Amanda Jarratt (FR) Patrick Duhaney (VB) Mary Bunting (HA) Andrew Trivette (WM) Randy Keaton (IW) Neil Morgan (YK) Scott Stevens (JC) Terry Danaher (CAC) Cynthia Rohlf (NN) Robert Bowen (NAA) J. Randall Wheeler (PQ) Michael Giardino (PAA) Michael Johnson (SH)
HRTPO Executive Director: Robert A. Crum, Jr.
HRTPO Other Participants: Ella Ward (CH) Michael Garber (PB Mares) Wynter Benda (NO) LJ Hansen (Suffolk Transit) Ivan Rucker (FHWA) LCDR Pete Francisco (USCG) Ray Amoruso (HRT) CAPT Brad Rosen (US NAVY) Kevin Page (HRTAC) Scott Denny (VDA) COL Ed Vedder (Langley-Eustis) Todd Halacy (VDOT) James Utterback (VDOT)
Attachment 6-A HRTPO Voting Members Absent: Phillip Bazzani (GL) Senator Mamie Locke (GA) William Gillette (SH)
HRTPO Nonvoting Members Absent: J. Brent Fedors (GL) Thomas Nelson, Jr. (FHWA) Chip Filer (NO) Terry Garcia-Crews (FTA) LaVoris Pace (PO) Larry Ewan (FTAC) Jeffrey Breeden (FAA) Mark Flynn (VDA)
HRTPO Staff in Attendance: Mike Kimbrel Kendall Miller Kathlene Grauberger Keith Nichols Bishoy Kelleny Dale Stith John Mihaly *Denotes late arrival or early departure
Others Recorded Attending: Earl Sorey (Chesapeake); Angela Rico, Bryan Stilley, and Lisa Simpson (Newport News); Brian DeProfio (Hampton); Brian Smith (HRT); Bob Matthias (Virginia Beach); Drew Lumpkin (Senator Mark Warner’s Office); Diane Kaufman (Senator Tim Kaine’s Office); Michael Stallings (Smithfield); and Keith Cannady, Kelli Arledge, Logan Grimm, Krista Lauro, Cynthia Mulkey, and Sheila Wilson (HRPDC Staff).
Mr. Robert Crum, HRTPO Executive Director, stated that pursuant to the declared state of emergency in the Commonwealth of Virginia and in response to the COVID-19 pandemic and to protect the public health and safety of the Board members, staff, and the general public, the HRTPO meeting was being held electronically via Zoom. These electronic meetings are required to complete essential business on behalf of the region.
Mr. Crum reviewed a few important housekeeping rules in order for the HRTPO meeting to run smoothly:
• All Board members were asked to remain on mute before and after providing input. • All Board members were asked to identify themselves when speaking and/or providing a motion or second. • All votes taken must be made by roll call vote and recorded in the minutes.
Mr. Crum thanked everyone for their attendance and patience during the electronic meeting.
Per the requirements of the Code of Virginia, the meeting notice, agenda, and supporting documentation was posted on the HRTPO website for public review. HRTPO staff also provided electronic copies of this information to Board members and other interested parties. Members of the public were provided an opportunity to listen to the meeting, and a
Attachment 6-A recording of the meeting will be available on the HRTPO website.
Attendance was recorded by roll call and a quorum was not achieved. The meeting continued with the Executive Director Report as it did not require action.
Executive Director Report
Mr. Robert Crum, HRTPO Executive Director, provided a summary of current work activities of the HRTPO, making particular note of the following:
• The HRPDC continues to maintain the COVID-19 dashboard to provide daily data, information, maps, and resources concerning the COVID-19 pandemic impact in the Hampton Roads region. The dashboard can be found on the HRPDC website at https://hrcovid19-hrpdc-gis.hub.arcgis.com/.
• The HRPDC issued a press release announcing that the region’s 17 localities came together to produce and launch a regional public information campaign, “It’s in Our Hands,” to promote behaviors to stop the spread of COVID-19 in Hampton Roads.
A quorum was achieved and the meeting continued per the agenda.
Election of HRTPO Board Officers
Chair John Rowe stated that it was an honor to serve as HRTPO Chair and expressed his appreciation to the Board members for making the HRTPO the gold standard for Metropolitan Planning Organizations (MPOs) across the state.
Mayor Kenneth Alexander, Nominating Committee Chair, stated Mayor Donnie Tuck, City of Hampton and Mayor Rick West, City of Chesapeake, were nominated for the positions of HRTPO Chair and Vice-Chair with HRTPO Executive Director Robert Crum to serve as Secretary.
Motion: On behalf of the Nominating Committee, Mayor Kenneth Alexander Moved to accept the nominations as presented.
With no second required, questions, or discussion, a roll call vote was conducted and the votes were recorded as follows:
Chesapeake Mayor Rick West Aye Franklin Mayor Frank Rabil Aye Gloucester County Mr. Phillip Bazzani Absent Hampton Mayor Donnie Tuck Aye Isle of Wight County Mr. William McCarty Aye
Attachment 6-A James City County Mr. Michael Hipple Aye Newport News Mr. David Jenkins Aye Norfolk Mayor Kenneth Alexander Aye Poquoson Mr. Herbert Green Aye Portsmouth Mayor John Rowe Aye Southampton County Mr. William Gillette Absent Suffolk Vice-Mayor Leroy Bennett Aye Virginia Beach Mayor Robert Dyer Aye Williamsburg Mayor Douglas Pons Aye York County Ms. Sheila Noll Not recorded HRT Mr. William Harrell Aye WATA Mr. Josh Moore Aye VDOT Mr. Christopher Hall Aye DRPT Ms. Jennifer DeBruhl Aye VPA Ms. Cathie Vick Aye General Assembly Senator Mamie Locke Absent General Assembly Senator Lionell Spruill, Sr. Aye General Assembly Delegate Stephen Heretick Aye General Assembly Delegate Jeion Ward Aye
The Motion Carried with 20 votes in favor, none against, and no abstentions.
Mayor Tuck thanked the HRTPO Board for their nomination and also thanked Mayor Rowe for his leadership.
Approval of Agenda
Mr. Robert Crum requested to add an HRTPO Board Resolution to the Consent Agenda to accompany the HRTPO SMART SCALE application for the I-64/I-264 Phase III, Segment i project.
Motion: Mayor John Rowe Moved to approve the Agenda as modified; seconded by Mayor Robert Dyer.
With no questions or comments, a roll call vote was conducted and the votes were recorded as follows:
Chesapeake Mayor Rick West Aye Franklin Mayor Frank Rabil Aye
Attachment 6-A Gloucester County Mr. Phillip Bazzani Absent Hampton Mayor Donnie Tuck Aye Isle of Wight County Mr. William McCarty Aye James City County Mr. Michael Hipple Aye Newport News Mr. David Jenkins Aye Norfolk Mayor Kenneth Alexander Aye Poquoson Mr. Herbert Green Aye Portsmouth Mayor John Rowe Aye Southampton County Mr. William Gillette Absent Suffolk Vice-Mayor Leroy Bennett Aye Virginia Beach Mayor Robert Dyer Aye Williamsburg Mayor Douglas Pons Aye York County Ms. Sheila Noll Not recorded HRT Mr. William Harrell Aye WATA Mr. Josh Moore Aye VDOT Mr. Christopher Hall Aye DRPT Ms. Jennifer DeBruhl Aye VPA Ms. Cathie Vick Aye General Assembly Senator Mamie Locke Absent General Assembly Senator Lionell Spruill, Sr. Aye General Assembly Delegate Stephen Heretick Aye General Assembly Delegate Jeion Ward Aye
The Motion Carried with 20 votes in favor, none against, and no abstentions.
Employee Recognition
Mr. Robert Crum stated that, before recognizing two employees for reaching milestones in their service to the HRTPO, he wished to take a moment to recognize outgoing HRTPO Board Chair John Rowe for his service to the HRPDC, HRTPO, and the region. Mr. Crum stated that Mayor Rowe served as HRTPO Vice-Chair from 2017-2019 and as HRTPO Chair for the past year. Under his leadership, Mayor Rowe led the HRTPO in working with HRTAC in a time of unprecedented regional cooperation. He noted that Mayor Rowe, as Chair of the Elizabeth River Crossings (ERC) Task Force, engaged the HRTPO in active communication with State Partners regarding the tolling at the Midtown and Downtown Tunnels, which has significantly impacted the region.
Attachment 6-A Mr. Crum then recognized the following employees for their outstanding service:
• Kendall Miller, HRPDC/HRTPO Administrator, Office of Civil Rights and Community Affairs – 10 years • Kathlene Grauberger, HRTPO Transportation Planner – 15 years
Public Comment Period
The general public was given the opportunity to provide comments in advance of the meeting by email or phone. Chair Donnie Tuck stated that HRTPO staff received no submitted comments via either option by 3:00 p.m. on October 14, 2020.
Submitted Public Comments
There were no submitted public comments.
Transcribed Public Comments from Previous HRTPO Meeting
There were no transcribed public comments from the July 16, 2020 HRTPO Board Meeting.
FY 2020 Audited Financial Statements
Mr. Michael Garber, PBMares Partner, reported that the Independent Auditors’ Report states that the statements present fairly, in all material respects, the basic financial statements of the HRPDC/HRTPO. There were no material weaknesses or deficiencies identified in any of the internal controls or processes of the financial activity, and all information was free of any material misstatements. The audited financial statements, along with supplemental management letters, and the auditor’s opinion report, have been posted on the HRPDC and HRTPO websites.
Mayor Linda Johnson and Ms. Sheila Noll joined the meeting.
Motion: Mr. William Harrell Moved to accept the FY 2020 Audited Financial Statements as presented; seconded by Mayor Robert Dyer.
With no questions or comments, a roll call vote was conducted and the votes were recorded as follows:
Chesapeake Mayor Rick West Aye Franklin Mayor Frank Rabil Aye Gloucester County Mr. Phillip Bazzani Absent Hampton Mayor Donnie Tuck Aye Isle of Wight County Mr. William McCarty Aye
Attachment 6-A James City County Mr. Michael Hipple Aye Newport News Mr. David Jenkins Aye Norfolk Mayor Kenneth Alexander Aye Poquoson Mr. Herbert Green Aye Portsmouth Mayor John Rowe Aye Southampton County Mr. William Gillette Absent Suffolk Mayor Linda Johnson Aye Virginia Beach Mayor Robert Dyer Aye Williamsburg Mayor Douglas Pons Aye York County Ms. Sheila Noll Aye HRT Mr. William Harrell Aye WATA Mr. Josh Moore Aye VDOT Mr. Christopher Hall Aye DRPT Ms. Jennifer DeBruhl Aye VPA Ms. Cathie Vick Aye General Assembly Senator Mamie Locke Absent General Assembly Senator Lionell Spruill, Sr. Aye General Assembly Delegate Stephen Heretick Aye General Assembly Delegate Jeion Ward Aye
The Motion Carried with 21 votes in favor, none against, and no abstentions.
2021 Regional Legislative Agenda
Mr. Robert Crum, HRTPO Executive Director, reported that the 2021 Regional Legislative Agenda has been drafted for HRTPO Board consideration and submission to the Hampton Roads Caucus of the General Assembly and the Hampton Roads Congressional Delegation.
The following HRTPO priorities will be included in the 2021 Legislative Agenda:
• Support efforts to mitigate the impact of the Downtown and Midtown Tunnel Tolls on Hampton Roads’ residents • Request State assistance to secure State/Federal funding to finish the I-64 Gap between Hampton Roads and Richmond • Support efforts and projects that promote higher-speed passenger rail service between Hampton Roads and Richmond and the Northeast Corridor.
Motion: Mr. Herbert Green Moved to approve the 2021 Regional Legislative Agenda as presented; seconded by Mayor Douglas Pons.
Attachment 6-A
With no questions or comments, a roll call vote was conducted and the votes were recorded as follows:
Chesapeake Mayor Rick West Aye Franklin Mayor Frank Rabil Aye Gloucester County Mr. Phillip Bazzani Absent Hampton Mayor Donnie Tuck Aye Isle of Wight County Mr. William McCarty Aye James City County Mr. Michael Hipple Aye Newport News Mr. David Jenkins Aye Norfolk Mayor Kenneth Alexander Aye Poquoson Mr. Herbert Green Aye Portsmouth Mayor John Rowe Aye Southampton County Mr. William Gillette Absent Suffolk Mayor Linda Johnson Aye Virginia Beach Mayor Robert Dyer Aye Williamsburg Mayor Douglas Pons Aye York County Ms. Sheila Noll Aye HRT Mr. William Harrell Aye WATA Mr. Josh Moore Aye VDOT Mr. Christopher Hall Aye DRPT Ms. Jennifer DeBruhl Aye VPA Ms. Cathie Vick Aye General Assembly Senator Mamie Locke Absent General Assembly Senator Lionell Spruill, Sr. Aye General Assembly Delegate Stephen Heretick Aye General Assembly Delegate Jeion Ward Aye
The Motion Carried with 21 votes in favor, none against, and no abstentions.
Hampton Roads Bridge-Tunnel (HRBT) Expansion Project Update
Mr. James Utterback, HRBT Expansion Project Director, briefed the Board on the $3.8 billion design-build project that will widen I-64 from Settlers Landing Road in Hampton to I-564 in Norfolk. It will add twin two-lane tunnels parallel to the existing tunnels. The new tunnels will carry all eastbound traffic, while westbound traffic will be carried by both of the existing tunnels.
Attachment 6-A
Mr. Utterback stated the project is funded as follows:
• 92% (HRTAC) – Regional gas and sales taxes • $200 million – SMART SCALE funding • $100 million – VDOT
Mr. Utterback stated that construction is currently underway on the North and South Islands with boring of the tunnels starting in early 2022. The project is scheduled for completion in November 2025. He played a simulation video for the HRTPO Board that illustrated the HRBT and I-64 corridor before and after the expansion project.
Mr. Crum recognized Mr. Kevin Page, HRTAC Executive Director. Mr. Page reported that HRTAC continues to move forward in implementing its debt management and financing plan in order to meet its obligations to keep the HRBT project moving forward.
Hampton Roads Regional Coordinated Transit Program Update
Mr. Robert Crum, HRTPO Executive Director, reported that during the 2020 General Assembly session, the legislature passed House Bill 1726 and Senate Bill 1038 which created the Hampton Roads Regional Transit Program and Fund. He stated that one of the provisions in the legislation directed the HRTPO to coordinate with the area’s three transit systems to look for opportunities for cooperation and collaboration.
Mr. William Harrell, Hampton Roads Transit (HRT) President and CEO, reported that HRT provides service to Chesapeake, Hampton, Newport News, Norfolk, Portsmouth, and Virginia Beach, and noted that more than 60 percent of trips are work-related commuters. With funding from the State, HRT launched significant outreach efforts in the community to identify a new vision for public transportation to effectively connect the cities with a core regional bus network that will provide frequent service, as well as a mix of mobility options that enhance access to jobs, economic growth, and quality of life. He stated that the new regional transit backbone will be branded “757 Express”, with the new service beginning on the Peninsula in 2022, and on the Southside in 2023.
Mayor Kenneth Alexander and Delegate Jeion Ward left the meeting.
Mr. Joshua Moore, WATA Deputy Executive Director, reported that WATA serves Williamsburg and portions of James City County, York County, and Surry County. He noted that WATA is funded through a variety of sources including federal, state, and local funds, contributions from The College of William & Mary and Colonial Williamsburg, and farebox monies.
Mr. Moore stated that WATA’s current efforts include:
• Real-time information
Attachment 6-A • Providing for a new facility in northern York County/James County • Building a new Administration and Maintenance facility • Route Planning Software • New Fleet Vehicles
Due to time constraints, Mr. Crum asked Mr. LJ Hansen if the Suffolk Transit presentation could be deferred to the November 19, 2020 HRTPO Board meeting. Mr. Hansen replied affirmatively.
Consent Agenda
The following items were on the Consent Agenda for approval:
A. Minutes from July 16, 2020 HRTPO Board Meeting B. HRTPO Financial Statement C. FY 2021 HRTPO Budget Amendment D. FY 2021 Unified Planning Work Program E. HRPDC/HRTPO Procurement Manual F. 2045 Long-Range Transportation Plan (LRTP): Transportation Challenges and Strategies Report: Final G. Congestion Management Process Part II – System Performance Report: Final H. HRTPO CMAQ/RSTP Project Selection Process 2019 Report: Final I. FY 2021-2024 Transportation Improvement Program (TIP) Amendments i. Chesapeake Bay Bridge Tunnel District – FY 2021- 2024 TIP Amendment: UPC T15554 – Chesapeake Bay Bridge and Tunnel Parallel Thimble Shoal Tunnel ii. Hampton – FY 2021-2024 TIP Amendment: UPC 117841 – I-64 Express Lanes, Segment 4C – Phase 1 (PE Only) iii. Hampton – FY 2021-2024 TIP Amendment: Request to Transfer CMAQ Funds: UPC 116318 – Citywide Traffic Signal Upgrades Phase IV – CN Only (child project of UPC 102865) iv. Hampton Roads – Multi-Jurisdictional – FY 2021-2024 TIP Amendment: UPC 116740 – I-64 Toll Integration – Fiber Optics Communications v. Hampton Roads – Multi-Jurisdictional – FY 2021-2024 TIP Amendment: UPC 117839 – I-64 Express Lanes, Segment 4A-4B – Phase 1 (PE Only) vi. James City County – FY 2021-2024 TIP Amendment and RSTP Funding Revision Request: UPC 100920 – Croaker Road Widening vii. Norfolk – FY 2021-2024 TIP Amendment Request: UPC 117840 – I-64 Express Lanes, Segment 1 – Phase 1 (PE Only) viii. Virginia Beach – FY 2021-2024 TIP Amendment Request to Transfer CMAQ Funding: UPC 105371 – N. Great Neck Road/London Bridge Road/Virginia Beach Boulevard Intersection Improvements J. HRTPO Board Resolution 2020-22 in support of the HRTPO SMART SCALE
Attachment 6-A application for the I-64/I-264 Phase III, Segment i project
Mr. Crum reminded HRTPO Board members that the consent agenda included the addition of: 1) the HRTPO Board Resolution for the SMART SCALE application for the I-64/I-264 Phase III, Segment i project; and 2) a two percent salary adjustment for staff as included in Item 11-C (HRTPO Budget Amendment).
Motion: Mayor John Rowe Moved to approve the Consent Agenda; seconded by Mayor Robert Dyer.
Before the roll call vote was recorded, Chair Tuck requested that the graphic for the I-64/I- 264 Phase III, Segment i project be displayed for the HRTPO Board’s information. Mr. Michael Kimbrel, HRTPO Deputy Executive Director, displayed the project map and described the project in more detail.
A roll call vote was conducted and the votes were recorded as follows:
Chesapeake Mayor Rick West Aye Franklin Mayor Frank Rabil Aye Gloucester County Mr. Phillip Bazzani Absent Hampton Mayor Donnie Tuck Aye Isle of Wight County Mr. William McCarty Aye James City County Mr. Michael Hipple Aye Newport News Mr. David Jenkins Aye Norfolk Mayor Kenneth Alexander Not recorded Poquoson Mr. Herbert Green Aye Portsmouth Mayor John Rowe Aye Southampton County Mr. William Gillette Absent Suffolk Mayor Linda Johnson Aye Virginia Beach Mayor Robert Dyer Aye Williamsburg Mayor Douglas Pons Aye York County Ms. Sheila Noll Aye HRT Mr. William Harrell Aye WATA Mr. Josh Moore Aye VDOT Mr. Christopher Hall Aye DRPT Ms. Jennifer DeBruhl Aye VPA Ms. Cathie Vick Aye General Assembly Senator Mamie Locke Absent
Attachment 6-A General Assembly Senator Lionell Spruill, Sr. Aye General Assembly Delegate Stephen Heretick Aye General Assembly Delegate Jeion Ward Not recorded
The Motion Carried with 19 votes in favor, none against, and no abstentions.
Chair Donnie Tuck requested that Mr. Robert Crum highlight the remaining agenda items.
HRTPO Board Three-Month Tentative Schedule
Mr. Robert Crum highlighted the HRTPO Board Three-Month Tentative Schedule.
Correspondence of Interest
Mr. Robert Crum referenced the Correspondence of Interest, which included the following items:
• Letter of City of Franklin Appointment to the HRTPO Board • Letter of Conformity Finding for the Hampton Roads FY 2021-2024 Transportation Improvement Program (TIP) and the 2040 Long-Range Transportation Plan (LRTP) • Letter of City of Williamsburg Appointment to the HRTPO Board • Letter of Virginia Senate Appointment to the HRTPO Board • Letter of Virginia Senate Appointment to the HRTPO Board • FHWA and FTA Approval Letter of the FY 2021-2024 Statewide Transportation Improvement Program (STIP)
Minutes of HRTPO Advisory Committee Meetings
Mr. Robert Crum noted the Minutes of HRTPO Advisory Committee Meetings.
For Your Information
Mr. Robert Crum commented on the For Your Information section, which included the following items:
• Hampton Roads Transportation Fund (HRTF): Monthly Financial Report • HRTAC Program Development Monthly Executive Report
Old/New Business
There were no Old/New Business items to come before the HRTPO Board.
Attachment 6-A Adjournment
With no further business to come before the Hampton Roads Transportation Planning Organization, the meeting adjourned at 12:22 p.m.
Donnie Tuck Robert A. Crum, Jr. Chair Executive Director/Secretary
Attachment 6-A