Town & Country Planning (Local Development) () Regulations 2004:

Statement of Community Involvement:

Submission Consultation Statement (Pursuant to Regulation 31)

The Town & Country Planning (Local Development) (England) Regulations 2004

REPRESENTATIONS STATEMENT (REGULATION 31 STATEMENT)

Consultation undertaken under Regulation 28

We amended the draft SCI in view of the comments received, and formally submitted this version to the Secretary of State on 16th June 2006. From 16th June to 28th July 2006, we undertook consultation on our submitted SCI.

The SCI and DPD matters were available in at all East Riding libraries and Customer Service Centre. The SCI and pre-submission consultation statement and DPD matters were published on our website, along with advice on where and when paper copies were available for inspection. We placed an advertisement in Free Press, The Holderness Gazette, Times, East Riding Mail and Advertiser Series and the Times. These were carried on June 7th and 8th 2006. We sent copies of the document, along with the pre-submission consultation statement (Reg. 28 Statement), the DPD matters and details of the time and place where the documents were available for inspection, to the bodies listed in Appendix A. Notified those individuals who asked to be notified of the submission. We further publicised the submission and availability of the document in the Council’s monthly publication East Riding News, planning surgeries and letters to 950 organisations and individuals on our freestanding database.

We enclose a copy of the advertisement as well as a copy of the DPD matters in Appendix B.

We have received 43 representations. 15 were objecting to the SCI or part of the SCI, 3 individuals wish to appear and present their case at a public examination. 8 wish to have their objection considered as a written representation. 5 representations were made by individuals who didn’t object, but 4 of which ticked the written representations box and one wished to present their case at a public examination. The remainder did not indicate a preference.

• We have made the representations received available at the same locations as the SCI was available for inspection. • We have published the representations received on our website • We have summarised the main issues raised and have included a response to the main issues raised, offering, where necessary, possible changes to the final SCI that would improve the document. See Appendix C. • We hereby send copies of all the representations received, see Appendix D

Appendix A

General Aviation Awareness Council Doncaster Metropolitan Borough Council Highways Agency City Council Hull and East Riding Rail Users Association North East Lincolnshire Council Strategic Rail Authority North Lincolnshire Council Humberside Fire and Rescue North County Council Humberside Police Ryedale District Council The Coal Authority Scarborough Borough Council British Telecom Selby District Council Kingston Communications (Hull) plc York City Council Yorkshire Forward Foxholes Parish Council Yorkshire Forward Buttercrambe with Bossall Parish Council East Yorkshire Community Hospital Trust Kirby Grindalythe Parish Council East Yorkshire PCT Wharram Parish Council Eastern Hull PCT Acklam Parish Council Health & Safety Executive Luttons Parish Council Hull & East Yorkshire NHS Trust Willerby (Staxton) Parish Council North & East Yorkshire & North Lincolnshire Strategic HealWth eAauvtehrothriotyrp e Parish Council Northern Lincolnshire and Goole Hospitals Thixendale Parish Council Scarborough & North East Yorkshire NHS Trust Scrayingham Parish Council Scarborough, Whitby and Ryedale PCT Gate Helmsley & Upper Helmsley Parish Council Scunthorpe NHS Trust Dunnington Parish Council Selby and York PCT Elvington Parish Council West Hull PCT Kexby Parish Council Yorkshire Wolds and Coast PCT Wheldrake Parish Council Hull & East Yorkshire NHS Trust Reighton Parish Council Department for Transport Hunmanby Parish Council DEFRA - Flood Management Division Thorganby Parish Council North Duffield Parish Council Department for Environment, Food & Rural Affairs (DEFRA) Cliffe Parish Council Government Office for Yorkshire & the Hemingbrough Parish Council Home Office Long Drax Parish Council Local Government Association Drax Parish Council Ministry of Defence Newland Parish Council National Association of Local Councils Carlton Parish Council The Home Office (Civil Defence & Prison Division) Hirst Courtney Parish Council Yorkshire and Humber Assembly Hensall Parish Council Yorkshire Forward (Hull) Heck Parish Council Department for Communities and Local Government Balne Parish Council The Planning Inspectorate Great Coates Parish Council British Gas Healing Parish Council Mobile Operators Association Humberston Parish Council Severn Trent Water Ltd Immingham Town Council The British Wind Energy Association Stallingborough Parish Council Transco Thorne-Moorends Town Council Yorkshire Electricty Sykehouse Parish Council Yorkshire Water Alkborough Parish Council Countryside Agency Barrow-upon-Humber Parish Council English Heritage Yorkshire Region Barton-Upon-Humber Town Council English Nature - North & East Yorkshire Team East Halton Parish Council Environment Agency Eastoft Parish Council East Riding and Northern Lincolnshire Local Councils Association Garthorpe and Fockerby Parish Council Humber and Wolds Rural Community Council

Goxhill Parish Council Kilham Parish Council Luddington and Haldenby Parish Council Harpham Parish Council New Holland Parish Council Burton Agnes Parish Council North Killingholme Parish Council Thwing Parish Council South Ferriby Parish Council Rudston Parish Council South Killingholme Parish Council Grindale Parish Council Whitton Parish Council Bridlington Parish Council Winteringham Parish Council Goole Fields Parish Council Crowle Town Council Rawcliffe Parish Council Easington Parish Council Goole Parish Council and Cowick Parish Council Town Council Swinefleet Parish Council Parish Council Ellerton Parish Council Bubwith Parish Council Reedness Parish Council Foggathorpe Parish Council Twin Rivers Parish Council Laxton Parish Council Kilpin Parish Council Blacktoft Parish Council Welton Parish Council Broomfleet Parish Council Spaldington Parish Council Gilberdyke Parish Council Holme upon Spalding Moor Parish Council Newport Parish Council South Cave Parish Council Elloughton-cum-Brough Parish Council Hotham Parish Council Ellerker Parish Council Sunk Island Parish Council Brantingham Parish Council Rowley Parish Council Eastrington Parish Council Walkington Parish Council South Cliffe Parish Council Bishop Burton Parish Council North Cave Parish Council Cherry Burton Parish Council Newbald Parish Council Wawne Parish Council Sancton Parish Council Paull Parish Council Skeffling Parish Council Thorngumbald Parish Council North Ferriby Parish Council Welwick Parish Council Swanland Parish Council Aldbrough Parish Council Anlaby with Anlaby Common Parish Council Roos Parish Council Kirk Ella Parish Council Parish Council Preston Parish Council Londesborough Parish Council Skidby Parish Council Bishop Wilton Parish Council Cottingham Parish Council Warter Parish Council Molescroft Parish Council Middleton Parish Council Woodmansey Parish Council Lund Parish Council Parish Council Huggate Parish Council Bilton Parish Council Fimber Parish Council Sproatley Parish Council Sledmere Parish Council Swine Parish Council Lockington Parish Council Ellerby Parish Council Tickton Parish Council Burton Constable Parish Council Leven Parish Council Skirlaugh Parish Council Beswick Parish Council Keyingham Parish Council Watton Parish Council Ottringham Parish Council Parish Council Burstwick Parish Council Nafferton Parish Council Halsham Parish Council Bewholme Parish Council Burton Pidsea Parish Council Hatfield Parish Council Patrington Parish Council Cottam Parish Council Rimswell Parish Council

Elstronwick Parish Council Wold Newton Parish Council Humbleton Parish Council Bempton Parish Council Withernwick Parish Council Flamborough Parish Council East Garton Parish Council Pollington Parish Council Cottingwith Parish Council Gowdall Parish Council Melbourne Parish Council Hook Parish Council Sutton upon Derwent Parish Council Parish Council Thornton Parish Council Asselby Parish Council Allerthorpe Parish Council Town Council Newton on Derwent Parish Council Willerby Parish Council Wilberfoss Parish Council Parish Council Barmby Moor Parish Council Coniston Parish Council Catton Parish Council Hollym Parish Council Fangfoss Parish Council Holmpton Parish Council Full Sutton Parish Council Parish Council Skirpenbeck Parish Council Stamford Bridge Parish Council Bugthorpe Parish Council Bielby Parish Council Everingham Parish Council Fridaythorpe Parish Council Shiptonthorpe Parish Council Routh Parish Council Hayton Parish Council Catwick Parish Council Yapham Parish Council Sigglesthorne Parish Council Nunburnholme Parish Council Kelk Parish Council Goodmanham Parish Council Burton Fleming Parish Council Etton Parish Council Dalton Holme Parish Council Millington Parish Council Kirby Underdale Parish Council North Dalton Parish Council Bainton Parish Council Wetwang Parish Council Tibthorpe Parish Council Leconfield Parish Council Riston Parish Council Rise Parish Council Brandesburton Parish Council Seaton Parish Council Atwick Parish Council Kirkburn Parish Council Skerne and Wansford Parish Council Driffield Parish Council North Frodingham Parish Council Beeford Parish Council Foston Parish Council Skipsea Parish Council Ulrome Parish Council Barmston Parish Council Mappleton Parish Council Town Council Langtoft Parish Council Carnaby Parish Council Boynton Parish Council Appendix B

Town & Country Planning (Local Development) (England) Regulations 2004:

Regulation 28 - Notice of DPD M atters

Document Title: Submission Draft Statement of Community Involvement.

Subject M atter: The Statement of Community Involvement sets out the way the Council will involve the local community, stakeholders and statutory bodies in the preparation and revision of its Local Development Framework. It identifies who will be involved, when and how. The Statement of Community Involvement also describes the Council’s procedures and arrangements for involving the community when considering planning applications and major proposals for development.

Coverage: Administrative Area

Consultation 16th June 2006 to 28th July 2006. period:

Representations should be sent to:

Paul Bellotti Forward Planning Manager Corporate Policy and Strategy County Hall Beverley HU17 9BA

Or Faxed to: (01482) 391731 or, E-mailed to: local.plan@ eastriding.gov.uk or, Completed online at: http://www.eastriding.gov.uk/planning/ldf

Notification: You may request, with your representation, to be notified at a specified address, of the publication of the recommendations of the Planning Inspector appointed to carry out the examination into the submission Statement of Community Involvement or of the adoption of the SCI, or both.

Appendix C

Representations — Summary Document: Statement of Community Involvement v.1 / Stage: Submission Draft

Representation: Summary: Response: Action: REP/4234/SCI1/SUB/Question 3/COM Yes Noted. None. Correspondence ID:399 Christine A Brown

REP/4235/SCI1/SUB/Question 4 (a)/C Unsound. Noted. None. Correspondence ID:399 Christine A Brown

REP/4236/SCI1/SUB/Question 4 (b)/C Soundness tests 4 and 5. Noted. None. Correspondence ID:399 Christine A Brown

REP/4237/SCI1/SUB/Question 5/COM N/A Noted. None. Correspondence ID:399 Christine A Brown

REP/4238/SCI1/SUB/Question 6/COM Exhibitions are the most accessible form of It is unclear whether you are referring to the As representation 4412. Correspondence ID:399 consultation but they do not allow for the collection of development control or Local Development verbal responses (and written responses) to plans on Framework section of the SCI. However we are Christine A Brown the spot. Too much consultation is dependent on proposing to supplement our face-to-face written response. consultation methods with the Area Forums that are being set up. W hat is said at these meetings will be documented. See answer to representation 4412. REP/4239/SCI1/SUB/Question 7/COM Written representations. NB No stamped addressed Noted. W e unfortunately do not have the resources None. Correspondence ID:399 envelope was included with this request! to offer a freepost address. Christine A Brown

REP/4240/SCI1/SUB/Question 3/COM No. Noted. None. Correspondence ID:400 Mr Ross Palmer Learning & Skills Council Representation: Summary: Response: Action: REP/4241/SCI1/SUB/Question 4 (a)/C Sound. Noted. None. Correspondence ID:400 Mr Ross Palmer Learning & Skills Council REP/4242/SCI1/SUB/Question 5/COM All. Noted. None. Correspondence ID:400 Mr Ross Palmer Learning & Skills Council REP/4253/SCI1/SUB/Question 7/COM Written representations. Noted. None. Correspondence ID:400 Mr Ross Palmer Learning & Skills Council REP/4254/SCI1/SUB/GEN/COM Please note that the Disability Rights Commission Noted. Remove DRC from LDF database. Correspondence ID:404 (DRC) is not in a position to evaluate local government policies or practices, though we appreciate that these may be relevant to the lives of disabled individuals. Disability Rights Commission Please remove the DRC from yout mailing list for such correspondence. REP/4256/SCI1/SUB/GEN/COM We would like to draw your attention to the Disability Noted. Take into account Disability Equality Correspondence ID:404 Equality Duty, which is being incorporated into the Duty when preparing Local Disability Discrimination Act (DDA) via the Development Documents. amendment Act. You will find guidance on these Disability Rights Commission provisions on the DRC website at the following web page: www.drc- gb.org/emplyers_and_service_provider/disability_equal ity_duty/code_of_practice.aspx REP/4257/SCI1/SUB/GEN/COM Thank you for consulting English Heritage about the Noted. None. Correspondence ID:405 East Riding of Yorkshire Local Development Framework Submission Statement of Community Ian Smith Involvement. At this stage, we have no comments to English Heritage Yorkshire Region make about its contents. REP/4258/SCI1/SUB/GEN/COM The correspondence recently received from yourselves Noted. Amend contact details. Correspondence ID:406 dated 12th June was sent to our old address, it would be appreciated if you could amend your records.

Garness Jones Chartered Surveyors Representation: Summary: Response: Action: REP/4263/SCI1/SUB/GEN/COM Letter outlining the procedure after this consultation Noted. Follow the procedure outlined in the Correspondence ID:407 and notifying the Council who the inspector is who will letter. independently examine the Statement of Community Mr Albert Tyson Involvement. The Planning Inspectorate REP/4264/SCI1/SUB/GEN/COM Further to your letter and copy of the Submission The table on page 20 and list of consultation Make changes as suggested. Correspondence ID:408 Draft Statement of Community Involvement I write to bodies on page 40 are only meant as a general request the following amendmenents: indication of the groups to be involved. However Sue Baldock regeneration and renaissance partnerships are quite ERYC -Page 20, table 3.2 Interests and Groups to be involved distinct from the other groups and may merit Please include Regeneration / Renaissance Partnerships separate mention. as a separate group heading under 'General and Other Consultation Bodies'

-Page 40 General Consultation Bodies, Please add to list Regeneration / Renaissance Partnerships REP/4265/SCI1/SUB/GEN/COM We are pleased to see that the document acknowledges Noted. Notify Yorkshire forward at the Correspondence ID:409 out role as a specific consultation body (appendix D) appropriate stages. and do not have any further comments to make on the Ms Lucy Mitchell submission SCI. However I would welcome Yorkshire Forward notification of the publication of recommendations from the independent examination, and notification of final adoption of the Statement of Community Involvement. REP/4295/SCI1/SUB/GEN/COM Thank you for forwarding the Pre-Submission Noted. Consult Hunmanby Parish Council Correspondence ID:418 Consultation Statement in respect of the Submission if we feel that what we are proposing Draft Statement of Community Involvement and we will be relevant to their area. Mrs Gwen Bowen appreciate the fact that you have sent us the details. If Hunmanby Parish Council there is anything relevant to our Boundary with East Riding Council we will respond if necessary. REP/4296/SCI1/SUB/GEN/COM Our previous comments appear to have been Noted. None. Correspondence ID:419 satisfactorily incorporated into the document. We therefore have no further Sam Kipling comments to make. Environment Agency REP/4297/SCI1/SUB/GEN/COM My only comments are that on page 6 reference should Noted. -Update reference to the Correspondence ID:420 be made to the Community Strategy which is to be Community Strategy as suggested. called 'Our East Riding' and spans 2006-2016. Also on -Add migrant workers to the list of Ms Melanie Boswell page 10 when it lists hard to reach groups I would like hard to reach groups. ERYC to see mention of migrant workers as they do not have Representation: Summary: Response: Action: English as a first language and are having an impact on housing in the areas where they live. REP/4298/SCI1/SUB/GEN/COM Suggests a number of grammatical and typographical Noted. Incorporate changes into document Correspondence ID:421 changes to the document. There are also a few factual as proposed. errors identified. Mr Brad Webster ERYC REP/4299/SCI1/SUB/GEN/COM Thank you for your recent correspondence. I am sorry Noted. Amend address details as suggested. Correspondence ID:422 that as a Customer Relations Office, we are not abole to deal with this letter and so I have forwarded it on to our planning department at our Head Office. For First TransPennine Express future reference, please contact our head office. REP/4300/SCI1/SUB/GEN/COM Discussion about Snaith in the past and how the Noted. W e offer examples of what we think the None. Correspondence ID:423 community operated then and community means. 'community' includes on page 3 of the document. Change is continuous and the role and scope of Mr Henry Wood community has altered over time. Henry Wood & Sons Farmers REP/4301/SCI1/SUB/GEN/COM Your Statement of Community Involvement is Noted. The purpose of the Statement of None. Correspondence ID:423 comprehensive and seems to cover everything but if Community Involvement is to ensure that the that community spirit is lacking then it requires extra community is aware of how we will consult them at Mr Henry Wood thought and effort to achieve and maintain just that. the different stages of the Local Development Henry Wood & Sons Farmers Today with all the new housing and the mobility of Framework. It is a clear statement of what we will labour a fresh approach is called for, the Council must do and when. It is intended to attract a wider states its priorities clearly i.e is it community harmony representation than in the past, by utilising and well-being and law and order for the benefit of the methods of involvement relevant to the community or has it got to be just plain economics to community concerned. The Local Development satisfy Government dictat? Framework has to achieve sustainable development principles, namely that of environmental, social and economic objectives. It also links closely with the Community Plan (see page 6), which will set out priorities for action in the community. The four shared priorities of the Community plan will be Safer and Stronger Communities, Sustainable Communities, Healthier Communites and Older People and Children and Young People. REP/4302/SCI1/SUB/GEN/COM Discussion about Snaith's attributes and potential Noted. Consider comments as part of the Correspondence ID:423 development opportunities. Housing Development Plan Document. Mr Henry Wood Henry Wood & Sons Farmers Representation: Summary: Response: Action: REP/4303/SCI1/SUB/Question 3/COM No. In 2003/2004 my agent said that approaching the Noted. None. Correspondence ID:423 Council had not been very fruitful. Mr Henry Wood Henry Wood & Sons Farmers REP/4304/SCI1/SUB/Question 6/COM Letter attached (see reprresentations 4300 - 4302) Noted. As representations 3200 - 3202. Correspondence ID:423 Mr Henry Wood Henry Wood & Sons Farmers REP/4305/SCI1/SUB/Question 7/COM Written representations. Noted. None. Correspondence ID:423 Mr Henry Wood Henry Wood & Sons Farmers REP/4306/SCI1/SUB/GEN/COM I am not sure how relevant this form and my letter are, Noted. None. Correspondence ID:423 please accept them in the spirit in which they are sent - thinking aloud for the benefit of Snaith. Mr Henry Wood Henry Wood & Sons Farmers REP/4307/SCI1/SUB/GEN/COM Thank you for your letter of 12 June 2006 requesting Noted. None. Correspondence ID:424 the opinion of the Yorkshire and Humber Assembly as to the general conformity of the Statement of Jenny Poxon Community Involvement with the Regional Spatial Yorkshire and Humber Assembly Strategy.

Section 24(2)(a) of the Planning and Compulsory Purchase Act 2004 does state that local authorities must request the opinion of the Regional Planning Body regarding the general conformity of a development plan document with the RSS. However, Section 18(3) of the Act (Statements of Community Involvement) states that “for the purposes of sections 19(2) and 24 the statement of community involvement is not a local development document”.

This means that you do not need to be concerned about the general conformity of the Statement of Community Involvement with the Regional Spatial Strategy. In this instance, therefore, the Assembly does not wish to comment on the submitted document. Representation: Summary: Response: Action: REP/4308/SCI1/SUB/GEN/COM No further representation required, thank you. Please Noted. Retain on consultation database. Correspondence ID:425 continue to keep me informed about Forward Planning documents. Miss K. E. Laister Ferriby Conservation Society REP/4309/SCI1/SUB/GEN/COM The submission draft is generally supported. General support noted. The model representation None. Correspondence ID:426 form at this (submission) stage, is provided by the The paper and on line form for making representations Planning Inspectorate. It assists the Inspector Mr Henryk Peterson however does not permit matters of support or general when carrying out the independent examination. Sport England comment to be made with regard to the regulation 28 document.

Sport England notes the Council's previous responses to comments it made and explanations given that it is:

Impractical to list all consultees in Table 3.1

That the SCI refers to general consultation principles

That justification will be given for any Council preference where conscesus cannot be reached with the public

That Sport England interests are noted both in the context of the LDF and planning application process, and that the Council will seek to offer intermediate support through non electronic means.

Although the document does not explicitly change the draft SCI to fully meet Sport England representations - Sport England is satisfied that the general principles it has raised have been acknowledged and recorded through the consultation process, and that the Council has noted this and will generally seek to accommodate Sport England views where it can. REP/4310/SCI1/SUB/GEN/COM Thank you for consulting the Garden History Society Noted. None. Correspondence ID:427 on this document. We do not wish to comment at the present time. Ms Kathryn Gibson The Garden History Society Representation: Summary: Response: Action: REP/4311/SCI1/SUB/GEN/COM The Theatres Trust is an Advisory Non-Departmental As mentioned previously, it is not possible to list None. Correspondence ID:428 Public Body and a statutory consultee on planning everybody we consult in Appendix D. As before, applications that affect land on which there is a theatre we confirm that you are on our database for LDF Rose Freeman and was established by The Theatres Trust Act 1976 ‘to purposes and will be consulted at the various key The Theatres Trust promote the better protection of theatres’. Our main stages of LDF production. The Council notes that objective is to safeguard theatre use, or the potential for the Trust is a consultee on planning applications such use, but we also provide expert advice on design, under the Town & Country (General Development conservation, property and planning matters to theatre Procedure) Order 1995 where they affect land on operators, local authorities and official bodies. As which there is a theatre. stated in our letters of 26 August 2005 and 13 January 2006, as a statutory consultee, we are disappointed not to be included in your list of consultation bodies in Appendix D. However, we assume we are included and look forward to being consulted on the next stage of the process. REP/4336/SCI1/SUB/GEN/COM Thank you for consulting the MOD on the Noted. Staxton Wold falls within North Correspondence ID:429 aforementioned documents. As you will be aware the Yorkshire, however we do MOD is a statutory consultee for various appreciate the need for safeguarding Mrs Zoe Durrant establishments in East Riding namely: Staxton Wold - in the East Riding with regard to this Defence Estates T*, Leconfield - A&T and Cowden - R. site and the other MOD sites listed. You will be consulted on any *PLAN A Aerodrome plans are concerned with relevant planning applications and physical obstructions around MOD strategic policies advance as part of the Local aerodromes, the plans have height restriction zones Development Framework. identified on them, principle considerations are buildings and masts.

PLAN R Range plans are concerned with the landward side of Air Weapon Ranges undertaking similar functions as a Plan B.

PLAN T Technical plans are concerned with technical facilities such as radar installations and communication equipment. Principle considerations are height and frequency outputs of buildings, and transmitters plus metallic surfaces.

Copies of the appropriate safeguarding plans A = Aerodromes, R = Ranges, T = Technical should be lodged with yourselves. We would wish to be consulted specifically on any proposed schemes or developments in any of our safeguarded zones that breach the criteria on the relevant plans. Representation: Summary: Response: Action: REP/4338/SCI1/SUB/GEN/COM I note from your draft SCI that MOD / DE are not Under appendix D of the SCI, we list 'relevant None. Correspondence ID:429 explicitly listed as a specific consultee & we would Government departments' as a specific expect to be due to the statutory obligations for consultation body. We avoided naming specific Mrs Zoe Durrant consultation under the Town & Country Planning Act. Government departments and agencies as they Defence Estates The appropriate address for such consultations is might be subject to change over time. W e Safeguarding, DE Operations - North, Kingston Road, confirmed in our previous response to the MOD, Sutton Coldfield B75 7RL. Please note this response that they are included under this heading. relates solely to the MODs safeguarding interests. REP/4312/SCI1/SUB/GEN/COM The Countryside Agency provided an initial input into Noted. None. Correspondence ID:430 what we wish to see covered in SCI’s in October 2004, and feedback on the draft consultation in September Kate Berry 2005, and subsequent feedback on the pre-submission Countryside Agency draft in January 2006.

Given our priorities the Countryside Agency will not be making any additional response to the above consultation documents. REP/4313/SCI1/SUB/GEN/COM We have no further comments to make on this. Noted. None. Correspondence ID:431 Mrs Sue Jolliffe Hull Friends of the Earth REP/4335/SCI1/SUB/GEN/COM I am afraid that I am so perturbed by the way in which We checked with the Planning Inspectorate, and Emailed Mr Robinson this response Correspondence ID:470 ERYC officers (with the exception of yourself) you can't send your representations direct to the which he acknowleged. He disregard consultation on a necessary step before planning inspectorate. The process is that we submitted his representation on 26th Mr B E Robinson making decisions, that I am afraid I must speak direct produce astatement of consultation based on what July. Communities Against Toxics and East to the inspector evaluating the SCI. Please email me his people have said at the submission stage and our Yorkshire Eye address details. I do this with great reluctance. suggested actions. We send this along with copies of all the representations received. The Inspectorate confirms that the Inspector will consider every representation made at this stage. REP/4339/SCI1/SUB/Question 3/COM Yes Noted. None. Correspondence ID:471 Mrs M Barker Swanland Parish Council REP/4340/SCI1/SUB/Question 4 (a)/C Unsound Noted. None. Correspondence ID:471 Mrs M Barker Swanland Parish Council Representation: Summary: Response: Action: REP/4341/SCI1/SUB/Question 4 (b)/C Nine. Noted. None. Correspondence ID:471 Mrs M Barker Swanland Parish Council REP/4342/SCI1/SUB/Question 5/COM Section 4, paragraph 'post decision actions.' Noted. None. Correspondence ID:471 Mrs M Barker Swanland Parish Council REP/4343/SCI1/SUB/Question 6/COM In the previous Draft Statement of Community The need to seek judicial review is rare, and it None. Correspondence ID:471 Involvement we commented on post decisions action would be inappropriate for the SCI to set out any (page 25). The response did not address our comments such procedures in detail. Mrs M Barker which was about the lack of involvement of elected Swanland Parish Council representatives (ward Councillors) in the last stages of If a Councillor wants the Council to seek judicial the planning process (see copy attached). review they can request such a course of action from the Head of Legal Services or Chief For the following reasons therefore, we seek inclusion Executive. The Council's standing orders places the of the original suggestion in the Draft Statement of final decision on whether to lodge a judicial review Community Involvement. (Copy of earlier suggestion with the Chief Executive. enclosed with representation). REP/4712/SCI1/SUB/Question 7/COM Written representations. Noted. None. Correspondence ID:471 Mrs M Barker Swanland Parish Council REP/4344/SCI1/SUB/GEN/COM You will see that this submission adds nothing to the Noted. All representations will be copied and sent Confirmed the above by email on Correspondence ID:473 text of the SCI. It is a letter of complaint which I ask to the Planning Inspectorate. The appointed 17/7/06 which was acknowledged you that you draw to the attention of the inspector. Inspector will consider all representations made to by representor. Mr B E Robinson the submission stage. Communities Against Toxics and East Yorkshire Eye REP/4345/SCI1/SUB/GEN/COM I believe that East Riding Yorkshire Council does not We would respectfully disagree with this statement. Refer comments to inspector. Correspondence ID:473 intend to involve residents meaningfully in the major planning issues. Hence any Statement of Community Mr B E Robinson Involvement is seriously flawed. Communities Against Toxics and East Yorkshire Eye Representation: Summary: Response: Action: REP/4346/SCI1/SUB/GEN/COM To the Inspector appointed to validate/approve the We believe the SCI, as submitted, does state clearly None. Correspondence ID:473 ERYC Statement of Community Involvement. how stakeholders will be consulted on major planning applications. We cannot comment on the Mr B E Robinson A valid Statement of Community Involvement should past conduct of other officers in other sections of Communities Against Toxics and East make clear the extent to which stakeholders will be the Council. We take all comments seriously and Yorkshire Eye consulted / involved in major planning issues. produce a report of consultations at each stage. However a significant number of residents believe the This sets out what people said, our response and past record of officers with regard to consultation, any actions taken in light of the comment. Where means that, no matter how carefully we respondents no action is taken, we explain why. We feel this is work to produce a document satisfactory to both, open and tranparent and clearly shows how stakeholders and Council, officers may simply 'translate' community involvement is integral to producing its contents to 'validate' any subsequent 'consultation' Local Development Documents. procedures they decide to adopt, and their resulting actions. REP/4347/SCI1/SUB/GEN/COM Evidence? Whilst the LDF is a spatial plan and should take None. Correspondence ID:473 into account the various strategies at a local, The respondent alleges 'serious flaws' with regard to regional and national level, I cannot comment on Mr B E Robinson consultation on the waste incinerator at Saltend and the issues of process with these consultations as they Communities Against Toxics and East BPEO (Best Practical Environmental Option) report. are distinct from the preparation of the SCI. Yorkshire Eye He also refers to two documents (attached with the letter). One is a letter from Beswick Parish Council The SCI promotes an open and transparent expressing serious concerns over the waste consultation statement of how the Council will involve the exercise carried out by the Council. Another letter is a community in preparing Local Development 'template' objection letter to the saltend incinerator and Documents and consulting them on planning details reasons why the proposed application should applications. Once adopted, the Council must not be approved. adhere to the provisions of the SCI. REP/4348/SCI1/SUB/GEN/COM It is my contention the ERYC has, not intent to consult Again we would respectfully disagree. We believe Refer comments to Inspector. Correspondence ID:473 residents meaningly, and I ask you to draw attention to the provisions of the SCI will allow meaningful this. participation in the planning process. Mr B E Robinson Communities Against Toxics and East Yorkshire Eye REP/4349/SCI1/SUB/GEN/COM The NFU does not wish to attend any examination of Comments noted. We recognise that farmers are an -Add NFU to list of 'other Correspondence ID:474 the SCI and I do not consider it necessary to make any essential part of the rural community and consultation bodies' in Appendix D. further representation. The National Farmers' Union principally responsible for managing the rural East -Include reference to farmers in the Ms Laurie Norris supports the framework set out in the SCI and Riding landscape.5% of the East Riding working SCI. Suggested place for this National Farmers Union considers it sound. However, I have do have a concern population, still work in agriculture. Table 3.2 only addition is in Chapter 2: 'Community that although the document recognises that the county lists general groups and therefore farming would be Profile'. In the first paragraph after is predominantly rural, it does not recognise that too specific. However the suggestion that the NFU "… dispersed rural communities" farmers manage the majority of this landscape and have should be listed in Appendix D is valid. W e also add "The farming industry is an a significant contribution to make to its future think that specific reference to farming should be integral part of the rural community development, and with continuing mechanisation of made in the SCI. and manages the vasto majority of Representation: Summary: Response: Action: agriculture farmers are increasingly hard to reach group the rural East Riding landscape. 5% within the rural population . For this reason of the East Riding working farmers/landowning groups should be reflected within population, still work in agriculture." table 3.2, and the National Farmers Union listed as a consultation body within appendix D. REP/4350/SCI1/SUB/Question 3/OBJ Yes Noted. None. Correspondence ID:475 Ms Rachel Pierce Royal Mail Property Holdings c/o Sanderson W eatherall REP/4351/SCI1/SUB/Question 4 (a)/O Unsound Noted. None. Correspondence ID:475 Ms Rachel Pierce Royal Mail Property Holdings c/o Sanderson W eatherall REP/4352/SCI1/SUB/Question 4 (b)/O Soundness test 3. Noted. None. Correspondence ID:475 Ms Rachel Pierce Royal Mail Property Holdings c/o Sanderson W eatherall REP/4353/SCI1/SUB/Question 5/OBJ Section: consultation bodies. Noted. None. Correspondence ID:475 Paragraph: Other consultation bodies. Ms Rachel Pierce Royal Mail Property Holdings c/o Sanderson W eatherall REP/4354/SCI1/SUB/Question 6/OBJ Further to our representations made in the Draft We have been consulting Post Office Property None necessary - details already on Correspondence ID:475 Statement of Community Involvement we would like Holdings all through the preparation of the SCI, database. the opportunity to bring Post Office Property Holdings and have mentioned the organisation specifically in Ms Rachel Pierce to the Council's attention. Post Office Property Appendix D following your representations on Royal Mail Property Holdings c/o Holdings to the Council's attention. Post Office their behalf. We have been and will continue to Sanderson W eatherall Property Holdings (Royal Mail Group) are listed in the consult you at the address you have provided. Consultation Bodies section, we would be grateful if you could refer any future consultation to Royal Mail Property Holdings via the address given here. Representation: Summary: Response: Action: REP/4355/SCI1/SUB/Question 6/OBJ Again the following issues were highlighted in our You will continue to be informed of all None necessary. Correspondence ID:475 Draft SCI consultation - Royal Mail Property Holdings consultations relating to Local Development have a number of opertaional sites within the district Documents until you indicate otherwise. This will Ms Rachel Pierce and it is considered important that they are not include the Transport Development Plan Royal Mail Property Holdings c/o negatively affected by any future changes in policy or Document which we will be preparing and which Sanderson W eatherall land use allocation. For the avoidance of doubt details any proposed major transport schemes. We therefore, we would request that our client is consulted confirm that Royal Mail Proprty Holdings will be upon during all stages of the local development consulted on major plannning proposals on or near framework process. It is assumed that the consultations land occupied by them in line with the planning will apply to businesses as well as residents properties. application procedure detailed on page 26. Royal Mail have a number of property holdings in the district and we would request that they are consulted when major planning applications are submitted to the Council that are close to or on land occupied by them. We would also request notification of any major transport proposal as these may have significant impact on the operational use of Royal Mail property. REP/4356/SCI1/SUB/Question 7/OBJ Written representations. Noted. None. Correspondence ID:475 Ms Rachel Pierce Royal Mail Property Holdings c/o Sanderson W eatherall REP/4357/SCI1/SUB/Question 3/OBJ No. Raised at several other consultation events where Noted. None. Correspondence ID:476 council officers were present. The Rural Pathfinder working group is developing the mainstreaming of Mr Roger Jones Parish Planning with the planning department and Humber & W olds Rural Community other council and community representatives Council responsible for community planning. REP/4358/SCI1/SUB/Question 4 (a)/O Unsound. Noted. None. Correspondence ID:476 Mr Roger Jones Humber & W olds Rural Community Council REP/4359/SCI1/SUB/Question 4 (b)/O Soundness test 2. Noted. None. Correspondence ID:476 Mr Roger Jones Humber & W olds Rural Community Council Representation: Summary: Response: Action: REP/4360/SCI1/SUB/Question 5/OBJ Section 1 - pages 7 and 8. Paragraph - 'planning for Noted. None. Correspondence ID:476 real'. Mr Roger Jones Humber & W olds Rural Community Council REP/4361/SCI1/SUB/Question 6/OBJ ERYC have ignored the contribution to community We respectfully disagree with this. W e have not Suggest adding the following text on Correspondence ID:476 involvement from the Parish Planning programme.This ignored the parish plans programme and indeed page 9, para. 3 of the SCI after was initiated by the Countryside Agency under ‘Vital have provided assistance to Parish and Town "… liaise with their respective Mr Roger Jones Villages’ and more recently pursued by Leader +, and Councils in preparing them. W e are taking into communities.": Where parish plans Humber & W olds Rural Community the Humber Rural Pathfinder. It is not required to be account the content of parish plans in preparing have been produced, we will take Council under the supervision of a trained town planner, but our Development Plan Documents and are into account their content as part of proposals could be incorporated into LDDs and form a regularly checking to make sure our library of preparing Local Development better connection to ‘grass roots’ rural opinion than is parish plans is up to date. Although reference to Documents." possible with ‘Planning for Real’ exercises. parish plans is not specifically made in the SCI, the contribution of parish and town councils to the planning process is. Reference could be added to the SCI to make explicit that we do take into account the content of parish plans as part of LDF preparation. REP/4362/SCI1/SUB/Question 7/OBJ Wishes to attend examination. Noted. None - for the appointed inspector Correspondence ID:476 to consider. Mr Roger Jones Humber & W olds Rural Community Council REP/4363/SCI1/SUB/Question 8/OBJ To respond to objections from the Planning Profession. Noted. None. Correspondence ID:476 Mr Roger Jones Humber & W olds Rural Community Council REP/4364/SCI1/SUB/GEN/COM Thank you for consulting the RSPB staff on Local Noted. Amend details on database. Correspondence ID:477 Development Framework documents. Am writing just to let you know that I will be dealing with all LDF Mr Martin Kerby responses in the future for East Riding of Yorkshire RSPB Northern England Region Council, and so would be grateful if all future correspondence could be sent for my attention to the address given. Representation: Summary: Response: Action: REP/4365/SCI1/SUB/Question 3/COM Yes. Noted. None. Correspondence ID:478 Jonathan Cressey

REP/4366/SCI1/SUB/Question 4 (a)/C Sound. Noted. None. Correspondence ID:478 Jonathan Cressey

REP/4367/SCI1/SUB/Question 7/COM Written representations. Noted. None. Correspondence ID:478 Jonathan Cressey

REP/4368/SCI1/SUB/GEN/COM The Government Office does not have any further Noted. None. Correspondence ID:479 comments to make. Carol Stenner Government Office for Yorkshire & the Humber (Confirmed by letter also) REP/4369/SCI1/SUB/GEN/COM Kayterm’s subsidiary Company, Jarvis Hotels Limited, Noted. Your concerns were considered and None. Correspondence ID:480 operate the Ramada Hotel Hull, which is located on changes made in light of them. We confirm those Grange Park Lane, Willerby. As a landlord and landowners, developers and businesses on our Jennifer Hainsworth business operator in East Riding, Kayterm has a keen database will be consulted on LDF documents at The Barton W illmore Planning interest in the future development of the District, and all stages. Partnership - Leeds is grateful for the opportunity to engage in this stage of the consultation process, following the comments we submitted in January 2006 on the Pre-Submission SCI Document. As set out in our representations at that time, our main concern is that businesses, landowners and developers should all be fully included within the SCI Document in its entirety, and consulted upon at all stages of LDF consultations. REP/4384/SCI1/SUB/Question 3/COM Yes. Noted None. Correspondence ID:480 Jennifer Hainsworth The Barton W illmore Planning Partnership - Leeds Representation: Summary: Response: Action: REP/4385/SCI1/SUB/Question 4 (a)/C Sound. Noted. None. Correspondence ID:480 Jennifer Hainsworth The Barton W illmore Planning Partnership - Leeds REP/4386/SCI1/SUB/Question 5/COM Pages 19-20 - "Who will be consulted on LDDs?" Noted. None. Correspondence ID:480 Jennifer Hainsworth The Barton W illmore Planning Partnership - Leeds REP/4387/SCI1/SUB/Question 6/COM We are glad to note that the “community” as defined We have to balance references to all types of Amend the "Business groups" box Correspondence ID:480 on page 3 includes businesses, landowners and stakeholders in the LDF process. Adding textual in table 3.2 to "Business Interests developers. We consider it fundamental that these reference at this point to one type of interest is too (including landowners and Jennifer Hainsworth groups are fully included within the SCI and at all specific. However we would suggest amending the developers)". The Barton W illmore Planning stages of public consultation. "Business groups" box in table 3.2. to "Business Partnership - Leeds Interests (including landowners and developers)". For the purposes of clarity and transparency, we consider that businesses, landowners and developers should also be specifically mentioned in the text under “who should be consulted on LDD’s?” on page 19 and also in Table 3.2 on page 20. REP/4388/SCI1/SUB/Question 7/COM Written representations. Noted. None. Correspondence ID:480 Jennifer Hainsworth The Barton W illmore Planning Partnership - Leeds REP/4370/SCI1/SUB/GEN/COM I am not in a position to comment on Community Noted. None. Correspondence ID:481 Involvement Statement. Ian W ood

REP/4371/SCI1/SUB/GEN/COM Respondent makes a number of comments related to Comments noted. Invite respondent to comment on Correspondence ID:481 "smaller rural communities" regarding infill, open areas, the Smaller Settlements Preferred gardens, density, affordability and local amenities. Options report due for publication Ian W ood and consultation late September 2006. As a consultee on our database the respondent will automatically be notified. Representation: Summary: Response: Action: REP/4372/SCI1/SUB/Question 3/COM Yes. Noted. None. Correspondence ID:481 Ian W ood

REP/4373/SCI1/SUB/Question 3/COM No - it was obvious in earlier consultation process. You were directly consulted by letter on the earlier None Correspondence ID:482 draft SCI which set out the role and function of the document. Mrs C Heptonstall Howden Town Forum REP/4374/SCI1/SUB/Question 6/COM Your information on population is that in the age On page 10 of the SCI, the Council recognises that None. Correspondence ID:482 group 55-64 years there has been an increase of 4% a "significant proportion of the community do not since 1991. Thid is likely to continue. You also indicate have access to the internet" and "to overcome this, Mrs C Heptonstall the increasing used of technology to save Council time. there are a number of paper based methods of Howden Town Forum This document is supposed to be about community communication between the Council and its involvement and yet by this emphasis on technology customers." Similarly page 21 of the document you are effectively disenfranchaising a large section of states "Where groups or bodies have expressed a the community whose only means of communication is wish to be consulted in a particular way, we will by telephone or writing especially in the 333 endeavour to meet their requests." I nthe SCI we settlements which make up E. Yorks. See soundness have strived to stike a balance between traditional no.s 4 and 5. and modern methods of consultation, and have attempted to accommodate the requests of the representors. REP/4375/SCI1/SUB/Question 7/COM Written representations. Noted. None. Correspondence ID:482 Mrs C Heptonstall Howden Town Forum REP/4415/SCI1/SUB/Question 3/OBJ No - Yes You have answered both 'yes' and 'no', Please can you clarify which is the Correspondence ID:483 Yes- Yes case. Cllr Charles Bayram ERYC REP/4416/SCI1/SUB/Question 4 (a)/O Unsound. Noted. None. Correspondence ID:483 Cllr Charles Bayram ERYC Representation: Summary: Response: Action: REP/4417/SCI1/SUB/Question 4 (b)/O Soundness test 1. Noted. None. Correspondence ID:483 Cllr Charles Bayram ERYC REP/4418/SCI1/SUB/Question 5/OBJ Section 3 - "The Role of Elected Members" p21/22. Noted. None. Correspondence ID:483 Cllr Charles Bayram ERYC REP/4419/SCI1/SUB/Question 6/OBJ The soundness test set out in Annex to the submission The full reference in “Community involvement in None. Correspondence ID:483 stage Representation Form. At test no. 6 should planning – the Government’s Objectives 2004 include the words which make the SCI include a clear states: "that an effective SCI should… show that Cllr Charles Bayram understanding of the role of Members and Officers in the authority can resource and manage the process ERYC the process page 14 of the “Community involvement in effectively - this should indicate a clear planning – the Government’s Objectives 2004. The understanding of the roles of members and SCI should be re-submitted with the “1989” correct officers." This is also repeated in Creating LDFs in test of soundness wording. (Document enclosed with table 7.1. Test of soundness (vi) of the SCI states: representation: Modular Constitutions for English "resources are available to manage community Local Authorities - Overview and Scrutiny Procedure involvement effectively." We believe the SCI does Rules, former DTLR) clearly set out the roles of members and officers in managing community involvement. Pages 21 and 22 sets out the role of elected members in the process clearly and was amended following a Corporate Issues Overview and Scrutiny meeting held 13th March 2006. Chapter 5 details the review mechanisms to ensure resources for community involvement are managed properly. The primary method for review is through the AMR. This is prepared by officers and requires approval from the Council's Cabinet to submit to the Government Office. Similarly any urgent need for review or additional resources will be referred to the Cabinet for their consideration.

We are not aware of the "1989 correct test of soundess wording", so cannot comment on this part of your representation.

We note that you have enclosed the Overview and Scrutiny information. Representation: Summary: Response: Action: REP/4420/SCI1/SUB/Question 7/OBJ Attend examination. Noted. For the inspector to determine. Correspondence ID:483 Cllr Charles Bayram ERYC REP/4421/SCI1/SUB/Question 8/OBJ To give a clear understanding of the derived statute We do not see how this is relevant to the test of For the inspector to decide. Correspondence ID:483 which sets out the complex workings of Overview, as soundness. set out in the ODPM Overview procedures rules. Cllr Charles Bayram ERYC REP/4422/SCI1/SUB/Question 3/OBJ No - Yes You have answered both 'yes' and 'no', Please can you clarify which is the Correspondence ID:484 Yes - Yes. case. Cllr Charles Bayram ERYC REP/4423/SCI1/SUB/Question 4 (a)/O Unsound. Noted. None. Correspondence ID:484 Cllr Charles Bayram ERYC REP/4424/SCI1/SUB/Question 4 (b)/O Soundness test 3. Noted. None. Correspondence ID:484 Cllr Charles Bayram ERYC REP/4425/SCI1/SUB/Question 5/OBJ Section 3, page 20, table 3.2. Noted. None. Correspondence ID:484 Cllr Charles Bayram ERYC REP/4426/SCI1/SUB/Question 6/OBJ Include area forums. See previous objections. (copy of As area forums have now been established, we can As representations 4412, 4029, 4129, Correspondence ID:484 objections to pre-submission stage attached with form). link closely with them. Please refer to 4131, 4136, 4137-4140. representation 4412. W ith regard to your previous Cllr Charles Bayram objections, we would refer you to the answers we ERYC gave in representations 4029,4129,4131,4136,4137- 4140. Representation: Summary: Response: Action: REP/4427/SCI1/SUB/Question 7/OBJ Attend examination. Noted. None. Correspondence ID:484 Cllr Charles Bayram ERYC REP/4428/SCI1/SUB/Question 8/OBJ To clarity how the forums may be able to present We envisage that the Council will present reports None. Correspondence ID:484 reports to the L/A through the Overview process. to the area forum and not the other way round. To involve overview and scruntiny committees as an Cllr Charles Bayram intermediary would be unduly complicated. ERYC REP/4429/SCI1/SUB/Question 3/OBJ No- Yes You have answered both 'yes' and 'no'. Please can you clarify which it is. Correspondence ID:485 Yes- Yes. Cllr Charles Bayram ERYC REP/4430/SCI1/SUB/Question 4 (a)/O Unsound. Noted. None. Correspondence ID:485 Cllr Charles Bayram ERYC REP/4431/SCI1/SUB/Question 4 (b)/O Soundness test 5. Noted. None. Correspondence ID:485 Cllr Charles Bayram ERYC REP/4432/SCI1/SUB/Question 5/OBJ Introduction and glossary sections, pages 1 and 31 Noted. None. Correspondence ID:485 respectively. Cllr Charles Bayram ERYC REP/4433/SCI1/SUB/Question 6/OBJ 5.The intended method is not sound. Your comments do not seem directly related to the None. Correspondence ID:485 test of soundness indictated. However to answer a)The glossary on page 31 should be expanded initially your comments: Cllr Charles Bayram with the terms presented in my previous submission, ERYC then added to at a later stage. Your submission relating to the glossary was answered in representation 4130. We have no b)In the introduction explain the past, present and further comments to make in response. future principals. A blank sheet of paper is not the actual way. Whilst pubilc participation is not new, the requirement to produce a transparent and Representation: Summary: Response: Action: You must first understand the present position – how it accessible statement of community involvement is. fits with the national Policy/directions – “retain the It has to be concise and is saying 'what we will do' parts that are sound” then understand the past history and not 'what we did in the past'. The methods we which has led to present position. Community have proposed do take into account past involvement stops once a draft policy is set out. experience knowledge of what works and what doesn't. REP/4434/SCI1/SUB/Question 7/OBJ Attend examination. Noted. None. Correspondence ID:485 Cllr Charles Bayram ERYC REP/4435/SCI1/SUB/Question 8/OBJ To explain the amount of historic detail which is We would again comment that we do not see this For the inspector to decide. Correspondence ID:485 needed. as relevant to the test of soundness indicated. Cllr Charles Bayram ERYC REP/4436/SCI1/SUB/Question 3/OBJ No - Yes You have answered both 'yes' and 'no'. Please can you clarify which it is. Correspondence ID:486 Yes - Yes Cllr Charles Bayram ERYC REP/4437/SCI1/SUB/Question 4 (a)/O Unsound Noted. None. Correspondence ID:486 Cllr Charles Bayram ERYC REP/4438/SCI1/SUB/Question 4 (b)/O Soundness test 6. Noted. None. Correspondence ID:486 Cllr Charles Bayram ERYC REP/4439/SCI1/SUB/Question 5/OBJ Chapter 3, pages 21 and 22 - "The Role of Elected Noted. None. Correspondence ID:486 Members". Cllr Charles Bayram ERYC Representation: Summary: Response: Action: REP/4440/SCI1/SUB/Question 6/OBJ A. On the last line of page 21, after views and The comments again do not seem related to the None. Correspondence ID:486 opinions. Add = of the inhabitants at large as well as test of soundness, however: their Ward. Cllr Charles Bayram A. The phrase "Elected members… democratically ERYC B. At the 3rd bullet point, replace all with = All represent the views and opinions of their ward" documents will be presented to all relevant cross clearly encompasses those inhabitants of each cutting Overview Committees for comment prior to individual ward. Addiing additional text would be being taken to Cabinet. unncessary duplication.

C. Replace the 4th bullet point with: Any informal B. This is not what was agreed at the meeting of working groups or panels ‘with or without elected the Overview and Scrutiny meeting on the 21st Members’ may present a report along with any minor April 2006 and the subsequent special meeting on reports to the Overview Forum or a relevant Overview the 8th May 2006. What was agreed was that: “The Committee. Planning Committee will be consulted on all planning documents following approval by the D. Add an extra bullet point No. 5 – The Cabinet or Cabinet as part of the consultation process.” As the senior paid Officer can ask the Overview forum to part of this consultation members of the planning instruct the most appropriate Overview to produce a committee can refer the document to the relevant report with or without any minor reports. Overview and Scrutiny committee.

E. The last bullet point to stay as it is. C. Again this was not agreed by the special meeting on the 8th May. Such a system as you propose could cause considerable delay in advancing documents and would create an overly complex decision making structure.

D. Comments as point C.

E. Noted. REP/4441/SCI1/SUB/Question 7/COM Attend examination Noted. None. Correspondence ID:486 Cllr Charles Bayram ERYC REP/4442/SCI1/SUB/Question 8/COM Without the procedures of Overview the people who Although this justification doesn’t relate to the test For the inspector to decide. Correspondence ID:486 are interested will not be listened to. of soundness, we would respectfully disagree. The methods set out in the SCI encourage early Cllr Charles Bayram involvement in the preparation of LDDs. ERYC Representors are clearly informed of how their comments have been taken into account. Representation: Summary: Response: Action: REP/4443/SCI1/SUB/Question 3/OBJ No - Yes You have answered both 'yes' and 'no'. Please can you clarify which it is. Correspondence ID:487 Yes - Yes Cllr Charles Bayram ERYC REP/4444/SCI1/SUB/Question 4 (a)/O Unsound. Noted. None. Correspondence ID:487 Cllr Charles Bayram ERYC REP/4445/SCI1/SUB/Question 4 (b)/O Soundness test 8. Noted. None. Correspondence ID:487 Cllr Charles Bayram ERYC REP/4446/SCI1/SUB/Question 6/OBJ The Corporate Issues overview will prepare a report When the document is prepared and consulted and None. Correspondence ID:487 after 6 months if required, the report to be submitted monitored by the forward planning section, it to the Cabinet then if necessary to Council. would be difficult for the Corporate Issues Cllr Charles Bayram overview and scrutiny committee to prepare a ERYC report on the document without significant assistance. Additionally 6months after adoption appears too soon to examine the document after its adoption. REP/4447/SCI1/SUB/Question 7/OBJ Attend examination. Noted. None. Correspondence ID:487 Cllr Charles Bayram ERYC REP/4448/SCI1/SUB/Question 8/OBJ To explain the complexity at Overview within the We do not consider this justification to the For the inspector to determine. Correspondence ID:487 system. indicated test of soundess. Cllr Charles Bayram ERYC REP/4376/SCI1/SUB/GEN/COM 5-acre site at rear of 19 Headlands Drive, Hessle The Council confirms that your request for your None. Correspondence ID:488 land at Hessle is being considered as part of the We have made appropriate representations to the Housing DPD, along with all the other land parcels Mr Ashraf Khan Council for the inclusion of this site in the forthcoming put forward. We try to make our correspondence Local Plan. This was done at the consultation and as clear as we can and apologise if it caused any Paper copy also sent. preparation stage. Our application is closely connected confusion. to the application submitted by Barratts in respect of Representation: Summary: Response: Action: the Tranby Park estate of which includes our site. It must therefore be read and considered in conjunction with their application. Having made the application on our own and without the benefit or advantage of rather expensive and unaffordable advice from a planning consultant/agent, we find completing the form you have sent us rather daunting. REP/4377/SCI1/SUB/GEN/COM We consider it necessary to attend the examination by We need to clarify that this document is the None. Correspondence ID:488 the Inspector. An individual site, such as ours, merits as Statement of Community Involvement, setting out much consideration as sites put forward by “special how we intend to involve people in planning Mr Ashraf Khan interests groups”. If, however,the matter is to proceed matters. It is not a site allocations document. The by way of written representations then we would also Housing DPD is a site allocations document, and Paper copy also sent. wish to make written representations. In either event, your submission is being considered as part of that we will have to obtain disclosure of the relevant document. The independent examination for the documents/representations by others – planners or SCI will not consider potential development sites. objectors – concerning the area where the site is You will have the opportunity to attend the situated. Before that event takes place, considerable Housing DPD independent examination when that amount of work will have to be undertaken, a factor, happens. You will be kept informed of progress we hope, will be taken into consideration. with the Housing DPD throughout its preparation. REP/4378/SCI1/SUB/Question 3/OBJ No - Details were not clear/available at earlier stages in Hickling Gray Associates have been consulted at None. Correspondence ID:489 SCI. every stage of the SCI. We try to make our correspondence as clear as but this is a difficult Mr David Hickling task as we have to convey sometimes complex Hickling Gray Associates information. REP/4379/SCI1/SUB/Question 4 (a)/O Unsound. Noted. None. Correspondence ID:489 Mr David Hickling Hickling Gray Associates REP/4380/SCI1/SUB/Question 4 (b)/O Soundness test 8. Noted. None. Correspondence ID:489 Mr David Hickling Hickling Gray Associates REP/4381/SCI1/SUB/Question 5/OBJ Page 30 - "Review" Noted. None. Correspondence ID:489 Mr David Hickling Hickling Gray Associates Representation: Summary: Response: Action: REP/4382/SCI1/SUB/Question 6/OBJ The SCI states (on p30) that annual reviews will be Page 30 recognises that "unforeseen None. Correspondence ID:489 carried out but then states that a “complete review” will circumstances" could happen which require not be required for 3 years following adoption. What if additional funding. It makes it clear that the need Mr David Hickling more resources are needed? Is the LPA committed to to review 1) the SCI and 2) the funding of LDF Hickling Gray Associates providing them? consultation will be monitored on an annual basis. If more resources are needed, then this will be addressed at the earliest opportunity.The reference to three years is merely our expectation of how long we think it will last. It also makes clear that we think it will probably need to be completely reviewed after 3 years.

The new system is still being tested and we believe that our review mechanism is flexible enough to manage this process. The Council is committed to providing additional resources where this is necessary. REP/4383/SCI1/SUB/Question 7/OBJ Written representations. Noted. None. Correspondence ID:489 Mr David Hickling Hickling Gray Associates REP/4394/SCI1/SUB/Question 3/OBJ No - Details were not clear/available at earlier stages in Hickling Gray Associates are listed on our database None. Correspondence ID:490 SCI. and have been consulted at every stage of the SCI. We try to make our correspondence as clear as but Mr David Hickling this is a difficult task as we have to convey Hickling Gray Associates sometimes complex information. REP/4395/SCI1/SUB/Question 4 (a)/O Unsound. Noted. None. Correspondence ID:490 Mr David Hickling Hickling Gray Associates REP/4396/SCI1/SUB/Question 4 (b)/O Soundness test 7 Noted. None. Correspondence ID:490 Mr David Hickling Hickling Gray Associates Representation: Summary: Response: Action: REP/4397/SCI1/SUB/Question 5/OBJ Table 3.1 and Figure 3.1 Noted. None. Correspondence ID:490 Mr David Hickling Hickling Gray Associates REP/4398/SCI1/SUB/Question 6/OBJ Neither table 3.1 nor figure 3.1 show how the results of Both table 3.1 and figure 3.1 do indicate when and None. Correspondence ID:490 consultations are to be used. Table 3.1 needs another how people can get involved. The results of column headed “what we will do” or similar. The LPA consultation are specifically referred to in section Mr David Hickling must show a commitment to listen and explain. 2) - "Publish reports: including feedback on Hickling Gray Associates consultations" - of table 3.1 where it says in the FEEDBACK column "to provide feedback to those who have made comments." The reports detail all actions taken in light of comments received. In the "Standards of Community Involvement" section on page 21, it also states that "Consultees will be made aware of the Council's decision on their representation.

Adding a column entitled "what we will do" will unnecessarily repeat the column "how we will do it." W e believe the measures set out in the SCI does demonstrate a commitment by the Council both to listening what people say and expaining what we have done as a result. REP/4399/SCI1/SUB/Question 7/OBJ Written representations. Noted. None. Correspondence ID:490 Mr David Hickling Hickling Gray Associates REP/4400/SCI1/SUB/Question 3/COM No - Details were not clear/available at earlier stages in Hickling Gray Associates are listed on our database None. Correspondence ID:491 SCI. and have been consulted at every stage of the SCI. We try to make our correspondence as clear as but Mr David Hickling this is a difficult task as we have to convey Hickling Gray Associates sometimes complex information. REP/4401/SCI1/SUB/Question 4 (a)/O Unsound. Noted. None. Correspondence ID:491 Mr David Hickling Hickling Gray Associates Representation: Summary: Response: Action: REP/4402/SCI1/SUB/Question 4 (b)/O Soundness test 6. Noted. None. Correspondence ID:491 Mr David Hickling Hickling Gray Associates REP/4403/SCI1/SUB/Question 5/OBJ All of section 5. Noted. None. Correspondence ID:491 Mr David Hickling Hickling Gray Associates REP/4404/SCI1/SUB/Question 6/OBJ 4 Planners and 1 Technician is clearly insufficient for We acknowledge that the work planned versus the None. Correspondence ID:491 an area as large and complex as the East Riding. number of officers to carry it out, is an extremely Consultations will suffer. This is insufficient to achieve demanding task. As mentioned in the "review" Mr David Hickling pro-active consultation. There should be a dedicated section, we will monitor both human and financial Hickling Gray Associates SCI Manager appointed. resource on an annual basis. If a need for additional resource is required, then this will be £0.6 million seems a very high amount to be spent on a taken forward. consultant-led action plan for Bridlington. Where is the rest of the funding coming from if Y. F. are going The Bridlington AAP is a special case as funding is to finance “a large part of this cost”. being substantially met by Yorkshire Forward (90%), and there is an urgent need to put in place a robust planning framework to underpin important regeneration initiatives. Whilst £0.6m may seem a substantial amount of money, the examination by a planning inspector alone may cost approx £0.1m. The amount funding from the Council to the AAP (10%) is only a small proportion of the overall cost that we would have incurred anyway. It is projected that the regeneration initiatives may bring in £40- 50m of investment into Bridlington. REP/4405/SCI1/SUB/Question 7/COM Attend examination. Noted. None. Correspondence ID:491 Mr David Hickling Hickling Gray Associates REP/4406/SCI1/SUB/Question 8/COM To discuss more efficient and effective ways of Noted. For the inspector to consider. Correspondence ID:491 consultation and use of public funding. Mr David Hickling Hickling Gray Associates Representation: Summary: Response: Action: REP/4408/SCI1/SUB/Question 3/COM Details were not clear/available at earlier stages in SCI. Hickling Gray Associates are listed on our database None. Correspondence ID:492 and have been consulted at every stage of the SCI. We try to make our correspondence as clear as but Mr David Hickling this is a difficult task as we have to convey Hickling Gray Associates sometimes complex information. REP/4409/SCI1/SUB/Question 4 (a)/O Unsound. Noted. None. Correspondence ID:492 Mr David Hickling Hickling Gray Associates REP/4410/SCI1/SUB/Question 4 (b)/O Soundness test 5. Noted. None. Correspondence ID:492 Mr David Hickling Hickling Gray Associates REP/4411/SCI1/SUB/Question 5/OBJ All of section 3.1. Noted. None. Correspondence ID:492 Mr David Hickling Hickling Gray Associates REP/4412/SCI1/SUB/Question 6/OBJ Over reliance on postal consultation and web-site. The SCI makes it clear that we have to find the Incorporate reference to area forums Correspondence ID:492 Written material mentions other methods but Table 3.1 most effective means of public participation with into table 3.1. Also refer to area does not reflect this. Consultation should be more pro- limited human and financial resource. W e belive forums in chapter 1 under the Mr David Hickling active. Engaging with people rather than simply asking the combination of methods proposed in the SCI "Links with Voluntary and Hickling Gray Associates for their comments. Table 3.1 has a column headed achieve that balance given this context. Our Community Organisations and “Participate” but it is really only “Informing”. methods are not merely asking for comments. Groups" section. Table 3.1 details parish/town council workshops, LSP partnership working and consensus meetings with stakeholders. Additionally one of the standards on page 21 relates to LDF surgeries being held at key document milestones. These are all face to face methods which go beyond informing, to give the opportunity for close involvement and participation in the LDF process.

The Council has recently approved the introduction of 6 Area Forums across the East Riding. These will be made up of various local representatives and provides an opportunity for the Council to better understand the needs and aspirations of the local communities. It also means Representation: Summary: Response: Action: that a continuous dialogue can be established directly between local representatives and the Council. We are proposing to take all DPDs (at each stage of prduction) to the various area forums so that their content can be debated and the views of the forum members be recorded. This couldn’t be incorporated to the submission version as the forums hadn’t yet been agreed by the Council. REP/4413/SCI1/SUB/Question 7/OBJ Attend examination. Noted. For the inspector to consider. Correspondence ID:492 Mr David Hickling Hickling Gray Associates REP/4414/SCI1/SUB/Question 8/OBJ To discuss various ways of engaging with local Noted. None. Correspondence ID:492 communities in a truly participatory manner. Mr David Hickling Hickling Gray Associates REP/4389/SCI1/SUB/Question 3/OBJ No - did not have the opportunity. Following comments to the intial SCI consultation None. Correspondence ID:493 (Regulation 25), we identified a number of community venues/centres where consultation Mrs Jean Wormwell documents could be deposited. This included the Pensioner's Action Group East Riding Bridlington Resource Centre. For the pre- submission and submission drafts, we deposited the consultation documents at the community venues and advertised this fact in East Riding News, correspondence we sent out and on our website. We tried to identify as many local groups as possible to make them aware of the SCI. As you are based at the Bridlington Resource Centre, the previous consultation document was on deposit there. REP/4390/SCI1/SUB/Question 4 (a)/O Unsound. Noted. None. Correspondence ID:493 Mrs Jean Wormwell Pensioner's Action Group East Riding Representation: Summary: Response: Action: REP/4391/SCI1/SUB/Question 4 (b)/O Soundness tests 5,6,7. Noted. None. Correspondence ID:493 Mrs Jean Wormwell Pensioner's Action Group East Riding REP/4392/SCI1/SUB/Question 6/OBJ PAGER feel that it is just a matter of the Council Although it is a requirement that we must produce Suggest asking repsondent for ideas. Correspondence ID:493 ticking boxes to say they have consulted with the public a SCI, the Council is committed to genuine (community). Resources not available to enable community involvement in the planning process. Mrs Jean Wormwell voluntary sector to take part in many of the meetings In producing the SCI, we have made manu changes Pensioner's Action Group East Riding etc (we are purely volunteers - no paid people). as a result of comments from a wide spectrum of people. We believe it has led to a better document which the community has a certain ownership of. We have to acknowledge however that difficulties arise in engaging with such a large and predminantely rural area with differing needs and preferences. W e understand the voluntary sector have very limited resources. We have be think about what is realistically achieveable given our resources. We encourage innovative ideas and would welcome your suggestions on how you think we could better involve you in the process. REP/4393/SCI1/SUB/Question 7/OBJ Written representations. Noted None. Correspondence ID:493 Mrs Jean Wormwell Pensioner's Action Group East Riding REP/4693/SCI1/SUB/Question 3/COM Yes. Noted. None. Correspondence ID:505 Mrs Sarah Moody Market Weighton Parish Council REP/4694/SCI1/SUB/Question 4 (a)/C Sound. Noted. None. Correspondence ID:505 Mrs Sarah Moody Market Weighton Parish Council Representation: Summary: Response: Action: REP/4950/SCI1/SUB/GEN/COM We would like the following text inserted on page 8 of The Council would have no objection to this Add as new passage in Section 1 Correspondence ID: 512 the above document to make reference to Parish amendment to the SCI. between 'Planning Aid' and 'Planning Planning.: for Real'. Mr Roger Jones Humber & Wolds Rural Community PARISH PLANNING Council Parish Plans are one of the most interesting developments in local politics, with rural areas at the cutting edge of this new approach. They can provide a valuable source of evidence for decision makers. Parish Plans are based on local consultations at settlement level and can identify and prioritise the community’s needs. They then set out in an action plan, how these needs can be addressed.

In an ideal world, Parish Plans should inform and feed into the community strategies developed by Local and other Authorities and Local Strategic Partnerships. As a tool they can be invaluable in building consensus in the support of such measures as Affordable Housing, Transport and Crime Prevention.

The Parish Plan process uses a variety of techniques to consult the population of the Parish and must be fully inclusive, in order to ensure the views of all members of the parish are taken into account. It is very important that the parishes are able to use all the available consultation techniques open to them, rather than be constrained into the use of one particular tool. Appendix D

(Representations made to this stage are available on the website in alphabetical order)