Aurora City Council Agenda Aurora City Hall City Council Chambers 2 W

Aurora City Council Agenda Aurora City Hall City Council Chambers 2 W. Pleasant Aurora, Missouri Tuesday, March 28, 2020 - 6 P.M. 1. CALL TO ORDER

2. PRAYER AND PLEDGE

3. ROLL CALL

Mayor Doyle Ferguson Chairman Pro Tem Stephen Wiles Councilman Larry David Marks Councilwoman Dawn Oplinger Councilman Don McWade

4. PUBLIC COMMENT

A citizen desiring to speak on an item not on the agenda may do so at this time. Each citizen is limited to three minutes and the Council will not take action or discuss items at this time. Discussion should be limited to matters of City business and public comment is not permitted in regard to personnel matters or on pending legal matters. Items introduced under “Public Comment” may become agenda items at a later date.

5. COUNCIL FORUM

Council Forum provides an opportunity for Council Members to share information with the rest of the Council regarding communications with constituents, meetings attended, request items to be put on the agenda, make requests of staff, or direct questions to staff regarding issues that are not on the agenda.

6. CONSENT AGENDA

6.I. Approval Of Minutes: Regular Session Held On April 14, 2020

Documents:

CONSENT AGENDA COVER SHEET.PDF REGULAR SESSION MINUTES APRIL 14, 2020.PDF

6.II. April 2020 Appropriations

Documents:

APRIL 2020 APPROPRIATIONS.PDF

7. OLD BUSINESS

7.I. Aurora Municipal Airport - Fixed Base Operator Agreement

Documents:

RESOLUTION 2020-1731 COVER SHEET.PDF RESOLUTION 2020-1731 FBO AIRPORT AGREEMENT.PDF FIXED BASE OPERATOR LEASE 3-18-20.PDF

8. NEW BUSINESS

8.I. Special Event Application: Senior Class Of 2020 Parade

Documents:

SE APPLICATION COVER SHEET FOR SENIOR CLASS OF 2020 PARADE.PDF SE APPLICATION SENIOR CLASS OF 2020 PARADE.PDF SE APPLICATION SENIOR 2020 PARADE ROUTE.PDF

8.II. 2019 Audit Presentation By Marshall Decker With Decker & Degood

Documents:

PRESENTATION OF 2019 AUDIT COVER SHEET.PDF

9. STAFF REPORTS/ORGANIZATIONAL BUSINESS

1. Board Liaison Reports 2. City Manger Report

10. ADJOURNMENT Aurora City Council Agenda Aurora City Hall City Council Chambers 2 W. Pleasant Aurora, Missouri Tuesday, March 28, 2020 - 6 P.M. 1. CALL TO ORDER

2. PRAYER AND PLEDGE

3. ROLL CALL

Mayor Doyle Ferguson Chairman Pro Tem Stephen Wiles Councilman Larry David Marks Councilwoman Dawn Oplinger Councilman Don McWade

4. PUBLIC COMMENT

5. COUNCIL FORUM

6. CONSENT AGENDA

6.I. Approval Of Minutes: Regular Session Held On April 14, 2020

Documents:

CONSENT AGENDA COVER SHEET.PDF REGULAR SESSION MINUTES APRIL 14, 2020.PDF

6.II. April 2020 Appropriations

Documents:

APRIL 2020 APPROPRIATIONS.PDF

7. OLD BUSINESS

7.I. Aurora Municipal Airport - Fixed Base Operator Agreement

Documents:

RESOLUTION 2020-1731 COVER SHEET.PDF RESOLUTION 2020-1731 FBO AIRPORT AGREEMENT.PDF FIXED BASE OPERATOR LEASE 3-18-20.PDF

8. NEW BUSINESS

8.I. Special Event Application: Senior Class Of 2020 Parade

Documents:

SE APPLICATION COVER SHEET FOR SENIOR CLASS OF 2020 PARADE.PDF SE APPLICATION SENIOR CLASS OF 2020 PARADE.PDF SE APPLICATION SENIOR 2020 PARADE ROUTE.PDF

8.II. 2019 Audit Presentation By Marshall Decker With Decker & Degood

Documents:

PRESENTATION OF 2019 AUDIT COVER SHEET.PDF

9. STAFF REPORTS/ORGANIZATIONAL BUSINESS

1. Board Liaison Reports 2. City Manger Report

10. ADJOURNMENT City of Aurora Agenda Item Cover Sheet

To: City of Aurora, Mayor and City Council From: Department: Date:

AGENDA ITEM NARRATIVE

BACKGROUND

SPECIFIC ACTION REQUESTED

ATTACHMENTS

Aurora City Council Meeting Minutes Aurora City Hall City Council Chambers 2 W. Pleasant Aurora, Missouri Tuesday, April 14, 2020 – 6:00 p.m.

1. CALL TO ORDER: Mayor Ferguson called the meeting to order at 6:00 p.m.

2. PRAYER AND PLEDGE: Mayor Ferguson led the Council in prayer and the pledge of allegiance.

3. ROLL CALL:

Mayor Doyle Ferguson - present Chairman Pro Tem Stephen Wiles - present Councilman Larry David Marks - present Councilwoman Dawn Oplinger - present Councilman Don McWade – present

4. PUBLIC COMMENT

Due to COVID-19, council meeting was held via Zoom and no public comment was taken.

5. COUNCIL FORUM

Councilman McWade broached the subject of not allowing candidates to go from door to door campaigning since the election has been delayed to June due to COVID-19. Mayor Ferguson agreed and it was decided that the City Manager would check in to it and get back with council.

Councilwoman Oplinger received a call from a citizen regarding the city’s fence code. Planning and Zoning Director, Carrie Howlett, advised Councilwoman Oplinger on what the code states. Councilwoman Oplinger relayed code information to the citizen.

9.I. Staff Report/Organizational Business

2. City Manager Report

City Manager Report was moved up in the agenda due to information in the report being pertinent to the approval of the Consent Agenda and the approvals under New Business. City Manager Holmes covered budget expenditures, revenues, seasonal operations, operation issues, staff issues, staffing, and department items. City Manager Holmes explained that he has directed his department heads to hold back on expenditures that are not mission critical at this time. However, there were already contractual obligations that must be met. City Manager Holmes discussed economic expectations for 2020 due to the COVID-19 pandemic and that the remaining fiscal year will be dedicated to getting our local economy back on track. There will be a delay on certain projects for the remainder of the year so that ample cash reserves can be maintained. Full report is attached.

6. CONSENT AGENDA

Items listed on the 'Consent Agenda' are considered routine and shall be enacted by one motion of the City Council with no separate discussion. If separate discussion is desired by a member of the Council, that item will be removed from the 'Consent Agenda' and placed on the regular agenda as a final item under 'New Business'. 6.I. Approval Of Minutes: Regular Session Held On March 10, 2020 6.II. Approval of Appropriations: March 2020 Appropriations 6.III Approval of Appropriations: March/April 2020 Appropriations

Mayor Ferguson advised that there was a $50.00 invoice to the Aurora Greenhouse in the appropriations for approval and that he would be abstaining from the vote.

Councilwoman Oplinger made a motion to approve the Consent Agenda. Chairman Pro Tem Wiles seconded the motion. Motion passed with the following council members voting aye: AYES: Wiles, Marks, Oplinger, McWade NAYES: 0 ABSTAIN: Ferguson

7. OLD BUSINESS There was no old business for this council meeting 8. NEW BUSINESS 8.I. Locust Street Lift Station Renovation – Resolution 2020-1730: Motion to approve the City Manager to execute an agreement for the Locust Street Lift Station Renovation Discussion was held regarding recommendations for the Locust Street Lift Station Renovation Project. City Manager Holmes explained that this project was not sales tax driven and needed to move forward as planned.

Motion was made by Chairman Pro Tem Wiles to approve Resolution 2020-1730. Councilwoman Oplinger seconded the motion. Motion passed with the following council members voting aye:

AYES: Ferguson, Wiles, Oplinger, Marks, McWade NAYES: 0 ABSTAIN: 0

8.II. Aurora Municipal Airport – Fixed Base Operator Agreement - Resolution 2020-1731: Motion to approve the City Manager to execute an agreement with Aurora Aviation to provide professional full service fixed base operations at the Aurora Municipal Airport Discussion was held regarding contract with Aurora Aviation. Councilman McWade voiced concerns with the way the contract was written. Councilwoman Oplinger made a motion to approve Resolution 2020-1731 but there was no second. City Manager Holmes will address contract concerns and bring back to council. 8.III. Mowing Contract Award – Resolution 2020-1732: Motion to approve the contract for mowing and/or clean-up of properties within the city for Planning and Zoning

Discussion was held regarding contract with C-Moon’s Lawn Service, LLC and possible contract extension. Motion was made by Chairman Pro Tem Wiles to approve Resolution 2020-1732. Councilman McWade seconded the motion. Motion passed with the following council members voting aye: AYES: Ferguson, Wiles, Oplinger, Marks, McWade NAYES: 0 ABSTAIN: 0

8.IV. 2020 Asphalt Milling and Pavement Project Bid – Resolution 2020-1733: Motion to approve the authorization of the City Manager to execute a contract with Blevins Asphalt for the pavement milling and asphalt overlay of designated city streets Discussion was held regarding the need for improvements to city streets Lincoln and Elm. City Manager Holmes explained the deterioration of Lincoln street and the long term effects if the problems were not addressed. Motion was made by Councilman McWade to approve Resolution 2020-1733. Chairman Pro Tem Wiles seconded the motion. Motion passed with the following council members voting aye: AYES: Ferguson, Wiles, Oplinger, Marks, McWade NAYES: 0 ABSTAIN: 0

9. STAFF REPORT/ORGANIZATIONAL BUSINESS 1. Board Liaison Report 2. City Manager Report 9.I. Staff Report/Organizational Business Councilwoman Oplinger reported that the Hospital Board had met via conference call. Councilwoman Oplinger reported that Nicki Gamet, Mercy Hospital Board Administrator, had a great handle on activities and issues related to COVID-19. Councilwoman Oplinger also discussed the visit of the Easter Bunny with the Chamber of Commerce and Shannon Walker and the positive effect it had on the children in the community. Mayor Ferguson reported he had heard positive feedback on it as well.

9.II. City Manager Report Moved up in the agenda. See above and attached. 10. ADJOURNMENT Mayor Ferguson asked if there was anything further that needed to be discussed. City Manager Holmes reported that he had received feedback already regarding the Zoom meeting and issues that had occurred. He advised that he would continue to research and work on specific problems that arose. City Manager Holmes also addressed the council about the new format of the agenda packet and asked if there were problems, concerns or anything the council would like to see different regarding the new format. Council was in agreement that there were no problems or concerns with the new format. Councilwoman Oplinger made a motion to adjourn the meeting at 6:40 p.m. Mayor Ferguson seconded the motion. Motion passed with the following council members voting aye: AYES: Ferguson, Wiles, Oplinger, Marks, McWade NAYES: 0 ABSTAIN: 0

To: Mayor Ferguson & Aurora City Council From: Jon Holmes, City Manager, City of Aurora Re: City Manager Report Date: 04/14/2020

Report Items:

COVID19 Organizational Update

Financial Conditions:

As you know, the shutdown of several businesses in our community will likely have a serious impact on our finances and sales tax revenues.

2020 Budget Expenditures

At this time, I have directed all Dept. Heads that we need to hold back on expenditures that are not mission critical. Meaning, if it is not an expenditure that absolutely has to be made in order for the dept. to complete core responsibilities and duties, then it needs to

wait. This would include any capital expenditures that we are not already contractually obligated to. The City Hall, windows for example, is already under contract. The only exception to that is probably the paving for this year. We really need to complete Lincoln Street. Other extra paving projects may need to wait till we see what happens with the economy.

All the dept. heads have been watching what is happening and are being careful with their dept. expenditures and understand the importance of this request. Also, this really is not a factor for the sewer system, primarily the departments that operate off sales tax revenue. But Orvil is also still being cautious with his expenditures.

2020 Revenues

Our March receipts came in only about $10,000 under our projections for the month. With reduced travel and gas consumption, we can expect lower than expected gas tax receipts which impacts our transportation fund.

Forecasts that I am reading says that the expectation is that while there may be a challenging 2020, we just need to get through it and the economy should bounce back in 2021 if there are no surprises. So, we just need to be patient and hope that is the case. I will keep you informed and let you know what I am seeing on our monthly sales tax receipts when they come in. We still are in good shape on our cash reserves, so I am concerned but not worried; we just need to be cautious and prudent with what we our resources.

My overall assessment is that the remaining fiscal year (till December 31st) will be dedicated to getting our local economy back on track and rebounding. Discretionary projects will be delayed for the remainder of the year so that we can maintain ample cash reserves

Seasonal Operations:

Currently, we are taking a very conservative approach to many of the normal seasonal City operations:

o City Pool – We expect a delayed opening due to COVID-19 precautions. No time frame at this time. o Youth Sports Programs – Spring youth soccer and flag football will not occur. Depending on what happens regarding COVID19 restrictions being lifted, it is expected that fall youth sports will occur. o Adult softball does not start until June, so barring extended COVID19 restrictions, that program will occur. Staff are working on having all fields ready. o Little League is reviewing their options o Special Events

▪ The Historical Society concert waiting for information from the Governor’s office and the County Health Dept. before making any decisions regarding this event ▪ Light the Night - waiting for information from the Governor’s office and the County Health Dept. before making any decisions regarding this event.

Operational Issues

The City Treasurer and I have responded to Federal requests regarding getting registered with the Federal Emergency Management Agency and Dept. of Homeland Security to submit reimbursement requests for COVID19 expenditures – Personal Protective Equipment, overtime, pandemic/quarantine leave, overtime, and other expenditures related to preparation and response to COVID19 can be reimbursed back to the City from the Federal government. We are tracking these expenses in order to submit them; a special line item has been opened in our accounting software to track these expenditures.

Staff Issues

Pandemic Response Staff Issues - The Federal legislation that was passed by the U.S. Congress and became effective April 2, 2020. This federal legislation provides for guaranteed leave for our employees as it relates to COVID19. This legislation also provides for reimbursement from the federal government for any time off for our employees when leave is used by our employees for COVID19 related issues. The City Treasurer, Betty Baum, is the timekeeper and processes time sheets for our employees; she and the City Manager have been keeping track of this information and the leave that is used by our employees under this legislation for future reimbursement

We have kept our employees informed of this information and have been working with the Dept. Heads on this issue as it has come up with some of our employees over the last several weeks.

Staffing – One of the biggest concerns that has been expressed by the employees has been that of possible staff reductions or furloughs. Overall this is not a consideration and in many cases, it is not a possibility.

Staff Reduction - In most every dept. the City operates at minimum staff level, and a reduction in the amount of people would directly corelate to a reduction of services to the public. The City cannot reduce staff without substantially reducing the services that is provided to the citizens and guarantee the current level of safety, responsiveness and overall welfare of the community.

Reduction of Hours – we face much of the same dilemma in this proposal. Reducing hours of staff can reduce the level of services that the community receives. It is also can

be very detrimental to the workforce, morale within the organization and employee welfare. At this time, I do not believe things to be so dire that this should be a consideration. I firmly believe that this only be a last resort consideration after fully exhausting all other alternatives. However, I would say that I have been calculating the cost-benefits that we could expect if this option needed to be considered.

Discussion, Questions or Concerns?

Dept. Items

• Police • No

• Street & Cemetery • Right of Way Maintenance – mowing, street edge repair being conducted. Mowing has started early due to the wet weather. • Paving prep work for Lincoln Street • Working on catching up with street cut repairs

• Park • Fencing installed at Crosby Park finished • Bids advertised – at this time due to the uncertainty of the economy, projects are not moving forward at this time.

• Stormwater • Nothing to report currently

• Wastewater • Work for the U.V. project at the sewer plant has began – no updates at this time; it has been to wet to work on this project. • Began work on initial Wastewater Treatment plant improvements ◦ Filter Replacement Project – engineering moving forward ◦ Submittal of application for State Revolving Fund completed • TREKK is beginning work on this year’s round of I & I sewer line rehab.

• Admin. & Finance • Sales Tax Renewal Information Meetings TBD – All meetings at City hall, Council Chambers • Laptops for Council have been ordered for paperless agendas – Update: On back order at this time

• Planning a meeting for Historical Preservation discussion for Downtown – Meeting with State Historical Preservation Office UPDATE: Will be rescheduled • Expected auditor report will be presented at the next Council meeting • Employee Health Insurance – Special enrollment period opened for our employees to add spouse or children • Cleaning old files • Cleaning the basement storage areas

• Planning & Code Enforcement • P&Z Meetings – there are 3 P&Z public hearings that are currently pending • Cleaning old files

• Fire • Chief Ward and Staff have been sitting in on MO Emergency Management Agency teleconferences regarding the COVID-19 outbreak. The FD has been following the recommended preparation and planning activities from the MO-EMA

Meetings/Events Attended: • NONE

Upcoming Meetings and Events Attending:

• All TBD

Follow-Up Items/Misc. Items • None

APPROVED:

______Doyle Ferguson, Mayor

ATTEST:

______Kimberly Breedlove, City Clerk

City of Aurora

FOR 4/28/20 COUNCIL MEETING

I , EXP·ENSES FOR I I I · APPROVAL ·

APRIL 2020. I I , , , · ' L.-·-·-·-·-· ·-·-·-·-· ·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·- ·-·-· ·-· ·-·-·-·-·-· ·-·-·I Wed Apr 22, 2020 1 :29 PM SCHEDULED CLAIMS LIST Page 1

DUE INVOICE PAYMENT CK INVOICE# LINE DATE DATE REFERENCE AMOUNT DIST GL ACCOUNT SQ OPERATING 1010 672 B&I TIRE COMPANY INC 1105191 1 4/29/20 3/16/20 TIRES FOR VEH#2328 276.40 10 10-22-6610 1 REPAIR & MAINT-VEHICLE INVOICE TOTAL 276.40 VENDOR TOTAL 276.40 1525 BAYWASH & DOGNTUB 20200408 1 4/29/20 4/08/20 CAR WASH COUPONS 400.00 10 10-21-6610 1 REPAIR & MAINT-VEHICLE INVOICE TOTAL 400.00 VENDOR TOTAL 400.00 68 CENTURYLINK 040920 1 4/29/20 4/09/20 PHONE EXPENSE 67.42 10 10-25-6070 1 COMMUNICATIONS 2 PHONE EXPENSE 67.43 10 10-11-6070 1 COMMUNICATIONS 3 PHONE EXPENSE 67.43 10 10-12-6070 1 COMMUNICATIONS 4 PHONE EXPENSE 67.43 10 10-14-6070 1 COMMUNICATIONS 5 PHONE EXPENSE 67.43 10 10-15-6070 1 COMMUNICATIONS 6 PHONE EXPENSE 211.41 30 30-30-6070 1 COMMUNICATIONS 7 PHONE EXPENSE 112.48 25 25-31-6070 1 COMMUNICATIONS 8 PHONE EXPENSE 125.69 10 10-51-6070 1 COMMUNICATIONS 9 PHONE EXPENSE 179.47 61 61-22-6070 1 COMMUNICATIONS 10 PHONE EXPENSE 56.67 35 35-43-6070 1 COMMUNICATIONS 11 PHONE EXPENSE 109. 32 35 35-40-6070 1 COMMUNICATIONS 12 PHONE EXPENSE 905.51 61 61-21-6070 1 COMMUNICATIONS INVOICE TOTAL 2,037.69 VENDOR TOTAL 2,037.69 69 CITY COLLECTOR 042220 1 4/29/20 4/22/20 ADMINISTRATIVE TRANSFER 2,689.83 25 25-90-6857 1 TRANSFER OUT 2 ADMINISTRATIVE TRANSFER 10,480.33 30 30-90-6857 1 TRANSFER OUT 3 ADMINISTRATIVE TRANSFER 6,214.03 35 35-90-6857 1 TRANSFERS 4 ADMINISTRATIVE TRANSFER 908.17 61 61-90-6857 1 TRANSFER OUT INVOICE TOTAL 20,292.36

HKMESSGE 10.21.19 ••• CITY OF AURORA MO '" OPER: BJB Wed Apr 22, 2020 1 :29 PM SCHEDULED CLAIMS LIST Page 2

DUE INVOICE PAYMENT CK INVOICE# LINE DATE DATE REFERENCE AMOUNT DIST GL ACCOUNT SQ VENDOR TOTAL 20,292.36 441 CNA SURETY 72250316 1 4/29/20 3/16/20 BOND NAME CHANGE 20.00 10 10-12-6301 1 INSURANCE BONDS INVOICE TOTAL 20.00 VENDOR TOTAL 20.00 70 COUNTRYSIDE ANIMAL CLINIC 105938 1 4/29/20 4/13/20 SPAYED FELINE 40.00 10 10-21-6092 1 DOG POUND SPAY/NEUTER EXP INVOICE TOTAL 40.00 VENDOR TOTAL 40.00 71 CUNNINGHAM, VOGEL & ROST P.C. 64258 1 4/29/20 3/31/20 LEGAL SERVICES 3,529.55 10 10-12-6560 1 PROFESSIONAL SERVICES INVOICE TOTAL 3,529.55 64266 1 4/29/20 3/31/20 LEGAL SERVICES 409.92 10 10-12-6560 1 PROFESSIONAL SERVICES INVOICE TOTAL 409.92 64286 1 4/29/20 3/31/20 LEGAL SERVICES 290 .73 10 10-12-6560 1 PROFESSIONAL SERVICES INVOICE TOTAL 290.73 VENDOR TOTAL 4,230.20 398 CONTINENTAL UTILITY SOLUTIONS 426394 1 4/29/20 4/08/20 MERCHANT SERVICE FEE 1,207.86 30 30-30-6075 1 COMPUTER & SOFTWARE INVOICE TOTAL 1,207.86 VENDOR TOTAL 1,207.86 1866 DELONG PLUMBING TWO INC 246908 1 4/29/20 12/27/19 I&I WORK-100 W SUMMIT 775 .00 30 30-30-6250 1 I & I REHABILITATION INVOICE TOTAL 775 .00 VENDOR TOTAL 775.00 763 DERMATEC DIRECT 1514115 1 4/29/20 4/09/20 BLUE MASKS 14.98 10 10-21-6710 1 SUPPLIES - OPERATING 2 SHOE COVERS 19.99 10 10-21-6710 1 SUPPLIES - OPERATING 3 RESPIRATOR MASKS 79.98 10 10-21-6710 1 SUPPLIES - OPERATING 4 COVICIDE DISINFECTANT 23.99 61 61-21-6711 1 SUPPLIES - CLEANING & JAN

HKMESSGE 10.21.19 "' CITY OF AURORA MO "' OPER: BJB Wed Apr 22, 2020 1 :29 PM SCHEDULED CLAIMS LIST Page 3

DUE INVOICE PAYMENT CK INVOICE# LINE DATE DATE REFERENCE AMOUNT DIST GL ACCOUNT SQ HANDLING,FREIGHT 13.99 10 10-21-6710 1 SUPPLIES - OPERATING INVOICE TOTAL 152.93 1515050 1 4/29/20 4/09/20 DISINFECTING BIOSPRAY 49.75 61 61-21-6711 1 SUPPLIES - CLEANING & JAN INVOICE TOTAL 49.75 1515889 1 4/29/20 4/09/20 CREDIT 29.85- 61 61-21-6711 1 SUPPLIES - CLEANING & JAN INVOICE TOTAL 29.85- VENDOR TOTAL 172 .83 106 FAMILY SUPPORT PAYMENT CENTER 042220 1 4/29/20 4/22/20 CHILD SUPPORT 250,00 2551 25-02-2151 1 ACCRUED CHILD SUPPORT 2 CHILD SUPPORT 275.00 2551 25-02-2151 1 ACCRUED CHILD SUPPORT 3 CHILD SUPPORT 31.00 1051 10-02-2151 1 ACCRUED CHILD SUPPORT INVOICE TOTAL 556.00 VENDOR TOTAL 556.00 131 FRANKS UNIFORMS INC 2952 1 4/29/20 3/16/20 DUTY PANTS 119.50 10 10-22-6860 1 UNIFORMS INVOICE TOTAL 119.50 3002 1 4/29/20 4/17/20 6-GOLD TIE BARS 30.00 10 10-21-6860 1 UNIFORMS INVOICE TOTAL 30.00 VENDOR TOTAL 149.50 32 JIM CARR OIL CO INC 278290 1 4/29/20 7/06/20 TOW VEH #227 TO JIMMY MICHEL 55,00 10 10-21-6610 1 REPAIR & MAINT-VEHICLE INVOICE TOTAL 55.00 VENDOR TOTAL 55.00 75 KENCO FIRE EQUIPMENT INC 161372 1 4/29/20 3/16/20 BOX LIGHT BATTERY 26.95 10 10-22-6710 1 SUPPLIES - OPERATING INVOICE TOTAL 26.95 163259 1 4/29/20 4/08/20 2 BOX LIGHT BATTERIES 31.90 10 10-22-6710 1 SUPPLIES - OPERATING INVOICE TOTAL 31.90 VENDOR TOTAL 58.85

HKMESSGE 10.21.19 *** CITYOF AURORA MO *** OPER: BJB Wed Apr 22, 2020 1 :29 PM SCHEDULED CLAIMS LIST Page 4

DUE INVOICE PAYMENT CK INVOICE# LINE DATE DATE REFERENCE AMOUNT DIST GL ACCOUNT SQ 37 MODERN VARIETY 032020 1 4/29/20 3/20/20 SPRAY BOTTLE 1.49 61 61-22-6711 1 SUPPLIES - CLEANING & JAN INVOICE TOTAL 1.49 VENDOR TOTAL 1.49 355 MSHP CJ TECH FUND 31000810 1 4/29/20 4/01/20 3 MO MULES CIRCUIT CHRGS 1,755.00 61 61-21-6070 1 COMMUNICATIONS INVOICE TOTAL 1,755.00 VENDOR TOTAL 1,755.00 1780 PDC LABORATORIES INC 19413038 1 4/29/20 4/21/20 CHRONIC WET TEST 2,000.00 30 30-30-6560 1 PROFESSIONAL SERVICES INVOICE TOTAL 2,000.00 VENDOR TOTAL 2,000.00 48 TOWN & COUNTRY POWER CENTER 93328 1 4/29/20 3/06/20 2 CABLE ASSY 30.44 35 35-40-6608 1 REPAIR & MAINT-EQUIPMENT INVOICE TOTAL 30.44 93415 1 4/29/20 3/13/20 LATCH,BEARING,SEAL KIT 142.68 35 35-40-6608 1 REPAIR & MAINT-EQUIPMENT INVOICE TOTAL 142.68 93493 1 4/29/20 3/19/20 OIL SWITCH 21.63 35 35-40-6608 1 REPAIR & MAINT-EQUIPMENT INVOICE TOTAL 21.63 93541 1 4/29/20 3/23/20 TRANS HYDRO & OIL FILTER, 206.62 25 25-31-6608 1 LATCHES & DUST TIP REPAIR & MAINT-EQUIPMENT INVOICE TOTAL 206.62 VENDOR TOTAL 401.37 195 TRI AIR TESTING INC 133975 1 4/29/20 3/10/20 CASCADE AIR TEST & SHIPPING 153.41 61 61-22-6606 1 REPAIR & MAINT-BLDG & GRD INVOICE TOTAL 153.41 VENDOR TOTAL 153.41 59 UMB BANK 042220 1 4/29/20 4/22/20 2001C SRF LOAN PAYMENT 16,250.00 30 30-30-8000 1 PRINCIPAL PAYMENT E-PAYMNT 11225029 4/25/20 2 2001C SRF LOAN PAYMENT 687.39 30 30-30-8100 1 INTEREST ON BONDS E-PAYMNT 11225029 4/25/20

HKMESSGE 10.21.19 "* CITY OF AURORA MO *** OPER: BJB Wed Apr 22, 2020 1 :29 PM SCHEDULED CLAIMS LIST Page 5

DUE INVOICE PAYMENT CK INVOICE# LINE DATE DATE REFERENCE AMOUNT DIST GL ACCOUNT SQ INVOICE TOTAL 16,937.39 VENDOR TOTAL 16,937.39 1867 UNITED PLUMBING OF MISSOURI 7919 1 4/29/20 2/07/20 I&I WORK 1004 N ELLIOTT 4,515.55 30 30-30-6250 1 I & I REHABILITATION INVOICE TOTAL 4,515.55 7920 1 4/29/20 2/07/20 I&I WORK AT 315 E HIGH ST 1,200.00 JO 30-30-6250 1 I & I REHABILITATION INVOICE TOTAL 1,200.00 VENDOR TOTAL 5,715.55 1749 VERIZON CONNECT NWF 2074284 1 4/29/20 4/01/20 10-GPS PATROL CARS 189.50 10 10-21-6070 1 COMMUNICATIONS INVOICE TOTAL 189,50 VENDOR TOTAL 189. 50 OPERATING 1010 TOTAL 57,425.40

TOTAL MANUAL CHECKS .00 TOTAL E-PAYMENTS 16,937.39 TOTAL PURCH CARDS .00 TOTAL ACH PAYMENTS ,00 TOTAL OPEN PAYMENTS 40,488.01 GRAND TOTALS 57,425.40

HKMESSGE 10.21.19 **' CITYOF AURORA MO *** OPER: BJB City of Aurora

FOR 4/28/2020 COUNCIL MEETING r·-·-·---·-·-·-·-·-·-·-·-·-·-·-·-·-·-·---·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·- 1 PAID EXPENSES APRIL 2020

, I I I I . ·-•-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-· --·---·-·-·-·---·-----·-·J Tue Apr 21, 2020 2:05 PM SCHEDULED CLAIMS LIST Page 1

DUE INVOICE PAYMENT CK INVOICE# LINE DATE DATE REFERENCE AMOUNT DIST GL ACCOUNT SQ OPERATING 1010 69 CITY COLLECTOR 1004297-1 1 4/21/20 4/21/20 APPLY SEWER CREDIT BALANCE 5. 97 30 30-30-4981 1 TO ACTIVE ACCOUNT SEWER SERVICE CHARGE INVOICE TOTAL 5.97 097600 1 4/21/20 4/21/20 APPLY SEWER CREDIT BALANCE 28.10 30 30-30-4981 2 REFUND TO ACTIVE ACCT SEWER SERVICE CHARGE INVOICE TOTAL 28.10 VENDOR TOTAL 34.07 2088 DEBORA SEARS 1003909 1 4/21/20 4/21/20 SEWER CREDIT BALANCE REFUND 17.59 30 30-30-4981 1 FOR 606 W ELM SEWER SERVICE CHARGE INVOICE TOTAL 17. 59 VENDOR TOTAL 17. 59 2090 JEFF TERRY 1004747 1 4/21/20 4/21/20 SEWER CREDIT BALANCE REFUND 36.19 30 30-30-4981 1 FOR 826 S ROOSEVELT AVE SEWER SERVICE CHARGE INVOICE TOTAL 36.19 VENDOR TOTAL 36.19 2087 KRISTIE GALLION 1004464 1 4/21/20 4/21/20 SEWR CREDIT BALANCE REFUND 13.45 30 30-30-4981 1 FOR 307 S OAK SEWER SERVICE CHARGE INVOICE TOTAL 13.45 VENDOR TOTAL 13.45 2089 PAULINE SILVER 285100 1 4/21/20 4/21/20 SEWER CREDIT BALANCE REFUND 10.16 30 30-30-4981 1 FOR 132 W CLINE SEWER SERVICE CHARGE INVOICE TOTAL 10.16 VENDOR TOTAL 10.16 OPERATING 1010 TOTAL 111.46 SEWER DEP 102 2 2092 BETTY SHAUMEYER 1004614 1 4/21/20 4/21/20 SEWER DEPOSIT BALANCE REFUND 62.35 3001 30-02-2101 1 FOR 543 S JEFFERSON SEWER DEPOSIT INVOICE TOTAL 62 .35 VENDOR TOTAL 62.35 2096 CHARLOTTE BROWN 1003406 1 4/21/20 4/21/20 SEWER DEPOSIT BALANCE REFUND 4.92 3001 30-02-2101 1 FOR 1007 S HUDSON SEWER DEPOSIT INVOICE TOTAL 4.92

HKMESSGE 10.21.19 *** CITY OF AURORA MO *** OPER: BJB TueApr21,2020 2:05PM SCHEDULED CLAIMS LIST Page 2

DUE INVOICE PAYMENT CK INVOICE# LINE DATE DATE REFERENCE AMOUNT DIST GL ACCOUNT SQ VENDOR TOTAL 4.92 2091 COURTNEY L MUMMA 1003994 1 4/21/20 4/21/20 SEWER DEPOSIT BALANCE REFUND 19.01 3001 30-02-2101 1 FOR 330 W SUMMITT SEWER DEPOSIT INVOICE TOTAL 19.01 VENDOR TOTAL 19.01 2095 KIMMEE BENNETT 1004737 1 4/21/20 4/21/20 SEWER DEPOSIT BALANCE REFUND 50.75 3001 30-02-2101 1 FOR 1005 SUNSET DR SEWER DEPOSIT INVOICE TOTAL 50. 75 VENDOR TOTAL 50.75 2100 KRISTINA NORMAN 1004734 1 4/21/20 4/21/20 SEWER DEPOSIT BALANCE REFUND 50.75 3001 30-02-2101 1 FOR 715 S JEFFERSON SEWER DEPOSIT INVOICE TOTAL 50. 75 VENDOR TOTAL 50.75 2099 MACKENZIE HALFHILL 1004053 1 4/21/20 4/21/20 SEWER DEPOSIT BALANCE REFUND 50,31 3001 30-02-2101 1 FOR 410 HAYLEE CT SEWER DEPOSIT INVOICE TOTAL 50.31 VENDOR TOTAL 50.31 2093 MOISES VALENZUELA 100667 1 4/21/20 4/21/20 SEWER DEPOSIT BALANCE REFUND 31.69 3001 30-02-2101 1 FOR 929 S JEFFERSON SEWER DEPOSIT INVOICE TOTAL 31.69 VENDOR TOTAL 31.69 861 QUICKEN LOANS 1004694 1 4/21/20 4/21/20 SEWER DEPOSIT BALANCE REFUND 36.30 3001 30-02-2101 1 FOR 427 E SPRINGFIELD SEWER DEPOSIT INVOICE TOTAL 36.30 VENDOR TOTAL 36.30 2094 RANDALL S BARNETT 1004768 1 4/21/20 4/21/20 SEWER DEPOSIT BALANCE REFUND 16.00 3001 30-02-2101 1 FOR 211 W HIGH SEWER DEPOSIT INVOICE TOTAL 16.00 VENDOR TOTAL 16.00 2097 TAMMY ELLIOTT 1004706 1 4/21/20 4/21/20 SEWER DEPOSIT BALANCE REFUND 62.35 3001 30-02-2101 1 FOR 419 EST LOUIS SEWER DEPOSIT

HKMESSGE 10.21.19 *'* CITYOF AURORA MO *** OPER: BJB Tue Apr 21, 2020 2:05 PM SCHEDULED CLAIMS LIST Page 3

DUE INVOICE PAYMENT CK INVOICE# LINE DATE DATE REFERENCE AMOUNT DIST GL ACCOUNT SQ INVOICE TOTAL 62.35 VENDOR TOTAL 62 .35 2098 TERRY GAROUTTE 097600 1 4/11/10 4/11/10 SEWER DEPOSIT BALANCE REFUND 10.46 3001 30-02-1101 1 FOR 1017 S PARK AVE SEWER DEPOSIT INVOICE TOTAL 10.46 VENDOR TOTAL 10.46 SEWER DEP 1011 TOTAL 394.89

TOTAL MANUAL CHECKS .00 TOTAL E-PAYMENTS .00 TOTAL PURCH CARDS .00 TOTAL ACH PAYMENTS .00 TOTAL OPEN PAYMENTS 506.35 GRAND TOTALS 506.35

HKMESSGE 10.21.19 *" CITY OF AURORA MO "' OPER: BJB Thu Apr 16, 2020 9:47 AM SCHEDULED CLAIMS LIST Page 1

DUE INVOICE PAYMENT CK INVOICE# LINE DATE DATE REFERENCE AMOUNT DIST GL ACCOUNT SQ OPERATING 1010 844 VOYA INSTITUTIONAL TRUST CO 033120 1 4/16/20 3/31/20 W/H ANNUITY 480.00 1061 10-02-2161 1 ING/VOYA ANNUITY PAYABLE E-PAYMNT 11225027 4/16/20 2 W/H ANNUITY 100.00 2561 25-02-2161 1 ING/VOYA ANNUITY PAYABLE E-PAYMNT 11225027 4/16/20 INVOICE TOTAL 580.00 VENDOR TOTAL 580.00 OPERATING 1010 TOTAL 580.00

TOTAL MANUAL CHECKS .00 TOTAL E-PAYMENTS 580.00 TOTAL PURCH CARDS .00 TOTAL ACH PAYMENTS .00 TOTAL OPEN PAYMENTS .00 GRAND TOTALS 580.00

HKMESSGE 10.21.19 "* CITY OF AURORA MO *** OPER: BJB Mon Apr 13, 2020 9:16 AM SCHEDULED CLAIMS LIST Page 1

DUE INVOICE PAYMENT CK INVOICE# LINE DATE DATE REFERENCE AMOUNT DIST GL ACCOUNT SQ OPERATING 1010 20 AFLAC 927689 1 4/15/20 4/01/20 AFLAC PREMIUMS 867,19 1062 10-02-2162 1 AFLAC INSURANCE PAYABLE 2 AFLAC PREMIUMS 338.37 2562 25-02-2162 1 AFLAC INSURANCE PAYABLE 3 AFLAC PREMIUMS 21, 72 3062 30-02-2162 1 AFLAC INSURANCE PAYABLE 4 AFLAC PREMIUMS 255.08 1069 10-02-2169 1 AFLAC SHORT-TERM DISAB AFLAC PREMIUMS 10.20 2569 25-02-2169 1 AFLAC SHORT-TERM DISAB 6 AFLAC PREMIUMS 8.18 3069 30-02-2169 1 AFLAC SHORT-TERM DISAB INVOICE TOTAL 1,500, 74 VENDOR TOTAL 1,500.74 2086 AURORA MUNICIPAL COURT 040920 1 4/15/20 4/09/20 TRANSFER COURT PAYMENT FROM 50.00 30 30-30-4981 1 SEWER ACCT TO COURT SEWER SERVICE CHARGE INVOICE TOTAL 50.00 VENDOR TOTAL 50.00 OPERATING 1010 TOTAL 1,550.74

TOTAL MANUAL CHECKS .00 TOTAL E-PAYMENTS .00 TOTAL PURCH CARDS .00 TOTAL ACH PAYMENTS .00 TOTAL OPEN PAYMENTS 1,550.74 GRAND TOTALS 1,550.74

HKMESSGE 10.21.19 ••• CITY OF AURORA MO *" OPER: BJB City of Aurora Agenda Item Cover Sheet

To: City of Aurora, Mayor and City Council From: Department: Date:

AGENDA ITEM NARRATIVE

BACKGROUND

SPECIFIC ACTION REQUESTED

ATTACHMENTS RESOLUTION NO. 2020-1731

A RESOLUTION DIRECTING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH AURORA AVIATION TO PROVIDE PROFESSIONAL FULL SERVICE FIXED BASE OPERATIONS AT THE AURORA MUNICIPAL AIRPORT

WHEREAS, the City of Aurora, Missouri, is a City of the third class and political subdivision of the State of Missouri, duly created, organized and existing under and by the virtue of the constitution and laws of the State of Missouri; and

WHEREAS, the City of Aurora desires to enter into a new agreement for a professional full service fixed base operator at the Aurora Municipal Airport; and

WHEREAS, the purposes of this agreement is to secure for the benefit of the public a full service Fixed Base Operation (FBO) at the Aurora Municipal Airport obligated to provide quality services to the public and private pilots, passengers, students, aircraft owners, and aircraft operators, and to lease facilities and define nonexclusive rights, obligations, and privileges granted to said FBO; and

WHEREAS, on the 13th day of April, 2010, Resolution No. 2010-1060 the City Council continued the lease agreement with Aurora Aviation for a ten year period; and

WHEREAS, Aurora Aviation has presented an agreement for the continuation of FBO services at the Aurora Municipal Airport; and

WHEREAS, the term of said agreement was reviewed and shall continue for a term of ten (10) years unless terminated sooner as herein provided, with review of fee schedules and financial terms to be conducted every two (2) years and agreed to prior to the anniversary date; and

NOW, THEREFORE, BE IT RESOLVED, that the City Manager is hereby authorized to to execute an Agreement for a professional full service Fixed Base Operator at the Aurora Municipal Airport with Aurora Aviation, the said agreement is attached hereto and incorporated herein by reference as Exhibit “A”.

PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF AURORA, MISSOURI THIS 28TH DAY OF APRIL 2020.

APPROVED:

______Doyle Ferguson, Mayor

______Kimberly Breedlove, City Clerk FIXED BASE OPERATOR’S LEASE

This Agreement dated this ____ day of ______, 2020 by and between the City of Aurora, Missouri (hereinafter “City”) and Justin Richmond d.b.a. Aurora Aviation (hereinafter “Aurora Aviation”).

PURPOSE. The purpose of this Agreement is to secure for the benefit of the public a full service Fixed Base Operation (FBO) at the Aurora Municipal Airport obligated to provide quality services to public and private pilots, passengers, students, aircraft owners, and aircraft operators, and to lease facilities and define nonexclusive rights, obligations, and privileges granted to said FBO.

IN CONSIDERATION OF THE MUTUAL PROMISES HEREIN, the parties agree:

1. TERM. This Agreement shall continue for a term of ten (10) years unless sooner terminated as herein provided, with review of fee schedules and financial terms to be conducted every two (2) years.

2. BUILDINGS. During the term of this agreement City leases to Aurora Aviation, an FBO hanger, maintenance shop, office building, three (3) enclosed hangars, and Fuel Depot Facility on the following terms:

a. City shall provide all exterior, structural, and utility systems maintenance necessary to keep said building in the same state of usefulness as exists upon the date of this agreement.

b. Aurora Aviation shall maintain the interior of the building in the same condition as exists upon the date of this agreement, reasonable wear and tear excepted. Aurora Aviation shall make no structural changes in the building without prior approval of City. Any improvements to the premises by Aurora Aviation during the term of the lease shall become property of City upon termination of the lease.

c. Aurora Aviation shall directly pay all charges for electricity, gas and telephone, water, sewer, and refuse disposal for services to the FBO hanger, office, T-hangar, and fuel farm. All other utility charges, including electricity to airside lighting, e.g. runway lights, and landing beacon, navigational aids, shall be paid by City.

d. For the lease of said premises, Aurora Aviation shall pay City a monthly rental of three hundred dollars and no cents ($300.00). Rent payments shall be paid in advance and due on or before the first day of each month.

e. Any fee charged by Aurora Aviation for the management of additional buildings, hangers, or infrastructure added to the airport will be negotiated with the City in the future.

3. FUEL FACILITIES. During the term of this agreement City leases to Aurora Aviation the aviation bulk fuel storage facilities owned by City on the following terms:

a. City shall pay for any tank replacement, major repairs, or modification to the facilities required by any governmental agency with powers to regulate fuel storage.

b. Aurora Aviation shall paint and maintain the facilities in safe operating condition and notify City promptly of any condition, which may, if not corrected, be hazardous to persons, property, or the environment.

c. For use of the bulk fuel storage facilities, Aurora Aviation shall pay City a fuel flowage fee of ten cents (.10) per gallon for fuel sold. The fuel flowage fee shall be remitted on a monthly basis during the month following the month of sale and shall be accompanied by fuel dispenser meter readings from the last day of that month. Copies of all fuel receipts for the month shall be presented upon a request from the City.

d. Aurora Aviation shall maintain records on form and detail requested by City concerning fuel purchased and sold and will exhibit such records to City or its designated agents, whenever requested.

4. QUALITY SERVICE. Aurora Aviation agrees to operate a full service FBO operation providing fuel, aircraft maintenance, and repair, aircraft rental, student instruction, pilot and passenger comfort and convenience facilities, and aircraft charter services. Such services shall be available at all reasonable and advertised times. All services shall be performed in a timely and courteous manner by personnel adequately trained, equipped, and where required by law, licensed.

5. FRANCHISE FEE. For the nonexclusive privilege of conducting business upon the publicly owned premises controlled by City, certain franchise fees are charged. Aurora Aviation will be required to pay the same annual fees for services it desires to perform as are charged to any other franchisee. On the date of this agreement, those fees are:

a. Aircraft repair station $ 50.00 b. Pilot instruction $ 50.00 c. Avionics repair station $ 50.00 d. Buying, selling, and leasing of aircraft and equipment $ 50.00

e. Aerial photography, advertising, and sightseeing $ 50.00 f. Aircraft charter and/or Air Taxi $ 50.00 $300.00

All fees are for the calendar year and are due on January 1 except when the services are first commenced later in the year. Such fees shall not be prorated, reduced, or refunded when the activity is not carried throughout the entire year.

6. INSURANCE. Aurora Aviation shall at all times carry public liability insurance in an amount of not less than $1,000,000 covering all of its activities, including those involving use of aircraft or motor vehicles. Aurora Aviation shall provide certificates of other proof of insurance satisfactory to City.

7. MISCELLANEOUS.

a. Aurora Aviation shall keep all areas of the airport leased or regularly used by it including runways, taxiways, and ramp areas, clean, neat, safe, and orderly at all times and free of waste, rubbish, and debris.

b. Aurora Aviation is an independent contractor, and nothing herein shall be construed to make Justin Richmond, Aurora Aviation or any of its agents and employees an agent, employee, partner, or joint venturer of or with the City.

c. In the event that Aurora Aviation defaults in any duties or obligations hereunder assumed and fails to cure said default within thirty days after written notice from the City, then City may terminate all rights, privileges, and interests of Aurora Aviation, in which event, Aurora Aviation shall peacefully and promptly deliver possession of the leased premises and property to City.

d. Aurora Aviation shall faithfully observe all rules and regulations affecting the use of the airport and all activities conducted from or upon the airport by Aurora Aviation whether established by City, the State of Missouri, or the government of the United States.

e. Aurora Aviation will not, on the basis of race, color, gender, age, disability, or national origin discriminate or permit discrimination against any person or group of persons in any of its activities conducted on the Aurora airport.

f. Nothing herein contained shall be construed to grant or authorize the granting of an exclusive right to Aurora Aviation within the meaning of Section 308 (a) of the Federal Aviation Act of 1958, as amended.

g. To the extent not prohibited by its terms, this agreement shall be binding upon the heirs, successors, and assigns of the parities.

h. Aurora Aviation will not allow the storage of chemicals or disposal of pesticides, acids, fertilizers or other products used for crop dusting on the leased premises.

i. Aurora Aviation will not allow the storage on the leased premises including hangars of any other vehicles, trucks, automobiles or trailers not associated with the operation of the airport facilities.

j. Aurora Aviation shall not use or occupy the demised premises for any unlawful, disreputable, or ultra-hazardous private business purpose nor operate or conduct its business in any manner constituting a nuisance of any kind or which may be detrimental to public purposes of the City.

k. In the event the City is required to resort to legal proceedings to enforce any provision of this lease, then Aurora Aviation agrees to pay, in addition to any other damages which may be awarded to the City, all costs of collection, including reasonable attorney’s fees.

8. NOTIFICATIONS. All notifications mentioned herein shall be in writing addressed to the party’s representatives at the following addresses:

Jon Holmes, City Manager Aurora Aviation PO Box 30 PO Box 506 Aurora, MO 65605 Aurora, MO 65605

IN WITNESS WHEREOF, the parties have executed this lease this ____ day of ______, 2020

City of Aurora, Missouri Aurora Aviation

By: ______By: ______Doyle Ferguson, Mayor Justin Richmond, Owner/Operator

ATTEST:

______Kim Breedlove, City Clerk

City of Aurora Agenda Item Cover Sheet

To: City of Aurora, Mayor and City Council From: Department: Date:

AGENDA ITEM NARRATIVE

BACKGROUND

SPECIFIC ACTION REQUESTED

ATTACHMENTS

City of Aurora Agenda Item Cover Sheet

To: City of Aurora, Mayor and City Council From: Department: Date:

AGENDA ITEM NARRATIVE

BACKGROUND

SPECIFIC ACTION REQUESTED

ATTACHMENTS