Carmarthenshire Land Sailing Club Club Handbook

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Carmarthenshire Land Sailing Club

Club Handbook

This revision 21 – February 22nd 2020

Contents

1 - Sailing Venues

2 - Classes currently permitted

3 - Club Rules

4 - General Risk Assessment

5 - Sailing Venues Specific Risk Assessments Location Maps and Sailing Zones

6 - Accident Reporting Policy

7 - Child and Youth Protection Policy

8 - Club Constitution

9 - Website Terms and Conditions

10 - Contact Details

Section One

Sailing Venues

Cefn Sidan (Pembrey) - Llanelli, Carmarthenshire Pendine Sands - Pendine, Carmarthenshire Tenby South - Pembrokshire Westward Ho! – North Devon Porth Neigwl beach (Hell's Mouth) – Gwynedd Harlech – Gwynedd Morfa Bychan Beach (Black Rock Sands) – Gwynedd Mochras Beach (Shell Island) down to Tal-y-bont – Gwynedd Hoylake - Wirral

Members are only insured to sail/fly on selected beaches/land where CLSC have obtained written permission from the landowner for it’s members to use the beaches/land.

If you choose to sail/fly at a location that the club does not have written permission to use, you will not be covered by the Club’s insurance.

On all authorised beaches you must carry your membership card and the CLSC proof of insurance at all times when sailing. Suitable clothing & helmets displaying the membership sticker must be worn at all times. You must abide by the terms and conditions of the landowners, associated bodies and their representatives and ensure that local byelaws are always observed and complied with.

Location Specific Risk Assessments Location Maps and Sailing Zones can be found in section 5.

This Handbook will be updated as and when any new sites are added, or if the terms and conditions of use change. Other updates may relate to instructions from the insurance companies, health and safety risk assessments etc. Updates will be found on the club website.

Section Two

Classes permitted and regularly using CLSC’s sailing venues

Class 5 Landyachts, Mini Landyachts & Blo-Karts

Class 7 Speedsails, and Kiteboards

Class 8 Parakarts

Kitewing powered landboards

Class 2&3 Yachts are not permitted to sail at Pembrey or Pendine

Section Three

Club Rules

CLSC Membership

Carmarthenshire County Council have delegated the control of wind-powered wheeled craft on Pembrey and Pendine Sands to us the CLSC and it is essential that all members always abide by CLSC’s rules, or you might jeopardise our future use of both beaches.

CLSC Membership is compulsory if you want to sail on Cefn Sidan (Pembrey) or Pendine Sands. If you are not a member, you cannot sail on these two beaches.

The CLSC provide 10 million pounds of third-party public liability insurance to its members for land sailing on selected beaches in the UK where the CLSC has obtained written permission from the landowner.

You will also have the benefit of third-party liability insurance should you be responsible for injuring another member of the CLSC providing you have followed all the directions and advice given in this handbook and or by the officers of the CLSC. Please note no personal injury insurance cover is provided by the CLSC insurance policy, so you personally will not be covered for any injuries or life changing disabilities that you might sustain as a result of your land sailing activities.

The policy also covers racing at an organised event should you be responsible for injuring another pilot providing you have followed all the directions and advice from the race marshals and officers. Again, you will not have any protection from our policy for any injurers sustained to yourself or conditions that may arise from life changing disabilities. Please also consider another pilot may not have the same protection from their policy if they cause injury to yourself.

Day guest membership and providing an experience session Cefn Sidan (Pembrey) and Pendine Only

As a member of the CLSC you are allowed to sign in a non-member for day membership on Cefn Sidan (Pembrey) and Pendine Sands only. You will be considered responsible for the guest during the day. You must ensure they understand and abide by the appropriate club rules and regulations, and the relevant Health and Safety information.

If you are giving guidance to an inexperienced pilot, you must ensure that they are under your instruction at all times and must not sail off out of your sight.

We will not provide insurance cover for bodily Injury to any person as a result of their inexperience or physical inability to carry out advice or instruction given by yourself.

If they fail to follow your instructions or are unable to safely pilot the craft, you must stop the session immediately.

Day Members must complete a day membership form which must be countersigned by yourself before going on the beach. They should also carry out their equipment check, complete the CLSC online “Inspection Record” (See section 4 for greater detail) and sign in to Sailing Logbook replacing the CLSC membership number with the words “Day Membership”. The original forms and day fees must be sent to the Membership officer.

Current guest membership is on a daily basis and is limited to two days per person per calendar year. To continue to sail beyond two days per calendar year the guest member must apply for Full Club Membership.

The Club has adopted a Child and Youth Protection Policy which must be adhered to at all times. The policy can be downloaded from the Resources section of the Club website.

You must always carry your membership card and the CLSC proof of insurance when sailing. Suitable clothing & helmets displaying the membership sticker must always be worn .

Members must sign into the Club’s Sailing Logbook located in the containers at Cefn Sidan (Pembrey) and Pendine Sands before sailing on the beach, and sign out on return. CLSC identification bands must be prominently displayed on your craft or on your person.

All members must actively encourage any non-members found sailing on Cefn Sidan (Pembrey) and Pendine Sands to join the Club or inform them they not permitted to sail. Persistent offenders should be reported to Carmarthen County Council or Pendine Community Council for action.

Members must co-operate with the rangers/warden and obey their instructions.

Racing can only take place on Cefn Sidan (Pembrey) with the written permission of Carmarthenshire County Council and the Pembrey Park management, or on Pendine Sands with the written permission of the Pendine Community Council. Separate Risk Assessments will need to be produced for such events.

Members are not allowed to sail if they are under the influence of alcohol or any controlled substances.

Members must memorise the accompanying beach maps, especially the access points.

Members are advised to carry mobile phones for use in an Emergency. It is recommended that you store the following numbers.

 Pembrey – Visitors Centre & HM Coastguard  Pendine – CCC Wardens, HM Coastguard & QinetiQ

All current contact numbers are displayed on the club website.

Members are expected to report any perceived danger or pollution to the relevant parties as soon as possible.

In an Emergency, dial 999 & specify an ambulance with 4wd, then ring the relevant Rangers/Wardens to arrange access. Accidents must be noted in the Club's accident book, in accordance with the Clubs reporting procedure.

All Club members must adhere to the clubs Child and Youth Protection policy and report any concerns to the Club Welfare Officer or other committee member.

It is important that the individual Club members keep the Club Officials & landowners informed of any incidents, accidents or unusual activity on the beach.

Members are expected to be fully familiar with the rules & practices applicable to the practical use of their particular craft.

The Club will monitor all recreational sailing activity, including the size & types of windpowered craft, to ensure the safety of all other beach users. The CLSC & landowners will constantly review the safety & viability of all new types of windpowered craft.

Overseas events

Our policy covers an organised event by the officers of the CLSC outside of the UK anywhere in the world. The Officers of the CLSC must provide details of the organised event to the insurance company for permissions. Individual CLSC members are not covered under the policy if outside the UK

Disciplinary action

Antisocial behavior towards other members of the club, the general public and council/park rangers will not be tolerated.

Club members who ignore the rules, damage club property, or endanger the safety of other club members and beach users, will be subject to disciplinary action and face having their membership revoked.

The Club or Council may expel any member deemed to have brought the Club into disrepute, by majority vote, at a meeting of all members convened at 28 day’s notice. The expelled member may re-apply for membership & the democratic process will prevail, subject to ratification by the Council.

Lapsed memberships

CLSC Membership runs from 1st January and expires on 31st December.

If your membership has expired, and you have not received your Club Membership documents for the new year, you cannot sail on the Club agreed sailing venues.

Any lapsed member sailing on any of the agreed sailing venues without having current membership may have disciplinary action taken against them.

If they continue to sail without current membership, further disciplinary action will be taken that may result in their application for membership or future memberships being revoked.

Website, discussion forum & social media

Use of the club website, discussion forum and social media is subject to the terms and condition as posted on the site and repeated in Section Nine of this handbook.

By using the site you are considered to have accepted these terms.

Members failing to abide by the terms and conditions will have their access suspended and, in the case of repeat offences, terminated.

Use of club equipment and container at Pembrey

The club container is located in Car Park 4 in the Pembrey Country Park. Access to the container is via a numbered padlock, the code for which is contained in your membership documentation.

Over the years the club has invested heavily in a new container that has been racked out by volunteers of the club, with land sailing and meets equipment. Whilst this is all covered by our insurance it is important that the container is secured at all times. You must not pass the lock code on to others. Please ensure that the container is kept clean and tidy and that all equipment is stored correctly.

Pilots using club kit must check the equipment prior to use. All inspections and actions taken to remedy any defects must be recorded on the CLSC online “Inspection Record”. (See section 4 for greater detail)

All equipment must be signed out and back in using the using the equipment logbook. The CLSC accept that equipment can be damaged during activities. Please report any damage immediately to a member of the committee, providing that the damage was an accident there will be no costs attributed to you and the equipment can be repaired and or replaced for the enjoyment of other as soon as possible.

Section Four

General Sailing Risk Assessment

This is a general risk assessment for Landsailing activities and should be read in conjunction with the location specific assessments for the relevant beach in section 5

If in relation to any claim if you have failed to fulfil any of the following conditions, you are not insured.

1.0 Personal protective equipment

Due to the dynamic nature of land sailing, and the environment in which is practiced, personal protective equipment is recommended for all participants. A mandatory requirement for sailing is a suitable protective helmet, and this should be read as the bare minimum.

2.0 Helmets

Protective helmets come in many shapes, sizes and specifications. The minimum recommended for all land sailing activities is a skate style open face helmet. However the impact absorption properties of some of these types of helmet are not impressive. Alternative options are quality downhill biking, or moto-cross full face helmets. Purchasing the correct size is essential in ensuring the best level of protection.

Whichever type of helmet is used, it is recommended that the helmet is checked for internal or external damage before use and that the helmet’s chinstrap is correctly fastened before setting off. Helmets with damaged shells, lining or chin straps should be thrown away.

3.0 Eye protection

Maintaining clear vision is essential for safe control. If you wear glasses or contact lenses to drive your car, you should wear them whilst sailing. Make sure your glasses are suitably impact resistant, with shatterproof glass or plastic lenses. It is recommended that all pilots use goggles or other suitable protection to protect their eyes from sand or spray.

During the summer months, it is also essential that pilots protect their eyesight from damage caused by UV light. Again, suitable goggles, sunglasses or other eyewear are highly recommended.

4.0 Hand protection

Hand protection is highly recommended for all Land sailors. Friction from sheet ropes, booms and handles can cause abrasions. This is especially noticeable if hands are sandy or wet. In addition to abrasion, hands are especially vulnerable to exposure to the elements during the colder months. Suitable windproof gloves are available from a variety or outlets including hiking and cycling suppliers. If wearing gloves however, it is important to ensure that the gloves do not impair your control or operation of your chosen craft.

5.0 General protection

Protection to vulnerable areas such as back, knees and elbows can be provided by using additional padding. These are a matter of personal choice but are recommended for all classes and highly recommended for Class 7, Class 8 if freestyling, and Kitewings.

Suitable impact protection is available from cycling, skating and motocross or motorcycle suppliers.

6.0 Clothing

During the colder/wetter months it is essential that land sailors wear appropriate clothing for the prevalent weather conditions. Land sailing can expose you to wind, water and low temperatures. Suitable clothing to protect you from these extremes should always be worn. Remember that the beach is much more exposed than the car park. If in doubt, take it with you. Care must be taken that your chosen clothing does not impair your control or operation of your craft.

During the summer months it may seem tempting to dress casually for a day on the beach, but thought should be given to preventing skin damage from sun exposure and abrasion protection should a capsize occur.

7.0 Footwear

Suitable footwear providing sufficient impact protection, grip and ankle support must always be worn when land sailing.

Insulation and waterproofing are also a requirement for land sailing in the colder months.

Whilst some quality footwear is available with hook fastening laces, care should be taken that these or the laces do not catch on parts of your craft. If necessary, protect the laces with gaiters.

Do bear in mind that you may need to walk a couple of miles to get off the beach if the wind drops.

8.0 Equipment checks & maintenance

All equipment must be maintained and serviced in accordance with manufacturer’s guidelines.

All equipment must be visually inspected by a competent person prior to use and withdrawn from use until any defects found are repaired.

All inspections and actions taken to remedy any defects must be recorded on the CLSC online “Inspection Record” by visiting the club website at http://clscuk.com/inspection-record or by scanning a QR code supplied in your membership pack.

The club have made this requirement quick easy and can be done on any mobile device with internet access or on a PC at home. Upon completion an email confirmation of the inspection record will be sent to the email address used and should be kept for your records for a minimum of 3 years.

The inspection record is only vailed on the day you sail, therefore must be completed daily each and every time you sail.

Failure to carry your maintenance check and complete the online “Inspection Record” before you sail will render your insurance invalid and therefore you are not permitted to sail.

Any persons found sailing that have not carried out and recorded the inspection may have disciplinary action taken against them.

All records are maintained by the club for audit purposes and will be supplied to the insurance company in the event of a claim.

Below is an overview of general checks

Chassis Forks: Check welds, axle & foot pegs, check for play in links & bushes Headstock: Bearings and headstock bolts Side Rails: Check all welds Axle: Check all welds, stub axles and bolts Seat: Check all straps and fixing Tyres: Check for damage or canvas showing Fixings: Ensure all fixings are tight

Wheels: Check bearings for excessive play, damage & covers where required Swan Neck: Check all welds Chassis Monocoque: Check for visual defects Steering cables Free from defects, kinks & points of excessive friction Sand brake: If fitted works correctly and returns freely Blokarts & X sails: All quick release levers and retainers are in place and tensioned correctly Kites Canopy: Check for defects Bridle: Check for damage Safety System: Check operation Lines: Check for damage or wear Bar or Handles: Check for damage and wear of the leaders and strop Harness: Check for wear or damage

Mast, Sails & Boom Mast: Check for defects Boom: Pulleys and ratchet blocks are correctly aligned and run smoothly. Check the main sheet runs freely in the pulleys

9.0 Setting up

There is a small risk of minor injury to pedestrians arising from moving a rigged sandyacht from the car park to the beach. The risk arises from the possibility of the lightweight boom swinging & hitting someone or, if windy, the yacht being blown over & the falling mast hitting someone on the head.

The risk is removed if the yacht is rigged on the beach.

Similarly, there is a risk of someone tripping over the axle of a land yacht being wheeled towards the beach on a crowded path.

Make sure pedestrians in danger of tripping over the axle are aware of your presence, for instance by giving a cheery greeting.

10.0 Daily site & condition assessment

Prior to sailing, the pilot must make an assessment of both the weather conditions and the condition of the beach and other users.

If the wind is too high for your experience or equipment – Do not Sail.

Likewise if the beach is unsailable due to surface conditions, tide coverage or an excess of pedestrians – Do not Sail.

11.0 The general public

The main risk to the public is that of shock or surprise, when an unseen pilot and craft passes silently close by.

At slow speeds (10 - 15 mph) it is safe to pass within 20m of pedestrians, provided they can see the landsailer approaching. If they cannot see you approaching, avoid them by 50m minimum.

At higher speeds, all pedestrians should be avoided by 50m minimum, more where possible if the pedestrians are unsighted.

For the avoidance of any doubt, the kite is considered to be part of the buggy, and the kite must not pass within the stated distances of pedestrians

Pay special attention to fishermen on the beach, lines can often be invisible from a distance, treat them as unsighted pedestrians and avoid where possible by 50m.

12.0 Children.

Children are prone to run towards pilots and crafts waving & shouting "Can I have a go?”

They are not a major problem as you can hear & see them coming, & you will be 20 - 50 metres away from them. Most will keep clear if firmly told to do so.

13.0 Dogs.

Dogs are a major problem, as most dogs can easily outrun a slow moving pilots and craft.

The risk is that the dog will be run over by a rear wheel.

Talking in a friendly voice to the dog is helpful, as are authoritative commands of "Stay!" or "Home!”

If it is possible to identify the dog's owner, try to lead the dog back within earshot of it's owner, but only if practicable.

Alternatively, try sailing away from the dog in the fastest direction, until the dog gives up ... but only if practicable.

If the dog is relatively friendly, stop and make a fuss of it. The dog may eventually run off, or it's owner may appear.

There is no easy answer to the problem, but most dogs have a keen sense of self- preservation and, whilst appearing certain to get themselves run over, they usually manage to avoid the wheels.

14.0 Horses.

Horses do not like kites or sails, especially if they are flapping.

All horses should be avoided by at least 200m. However if a horse is sited regardless of distance, we would recommend that the pilot simply turns around to avoid any encounter.

If this is not practical, sand yacht should be stopped & tipped over to minimise the appearance of the sail & stop it flapping, until the horses are at least 200m distant. Similarly kites should be dropped onto the beach & deflated..

Although uncommon, other livestock can find their way onto the beach, treat them as horses and avoid by a minimum of 200m.

15.0 4x4 vehicles on the beach.

Some 4wd vehicles can drive very close to pilots and their crafts, purely out of curiosity, and the risk is that a land sailor can turn into the path of a 4wd. The pilot should always look before turning.

In practice this is rarely a problem as the pilots and their crafts are infinitely more maneuverable than a 4wd, but it can give the pilot an unexpected surprise potentially resulting in loss of control and an accident.

16.0 Other land sailors.

All pilots must be aware of the relevant rules applicable to their particular type of craft.

The risk is that a novice may cause an accident by doing something unexpected through ignorance / inexperience.

All pilots must satisfy themselves that their fellows out on the beach are suitably experienced, and enlighten those in need of tuition.

Details of the rules applicable to each sport are available from the Club.

General rules, like bear right when approaching head-on, and give way to landsailers approaching from the right, must be known by all.

If anyone has any doubts about the rules, then contact the Club as ignorance can be dangerous.

17.0 The beach.

If the beach is wet, the spray from the wheels can impede the pilot's visibility.

If the beach is rippled, it can be uncomfortable to sail on. If rippled, the beach is invariably wet, which can impair visibility.

If visibility is poor then the risk of hitting something on the beach is greatly increased. It is best to stick to the dry areas, or ensure you adjust your speed accordingly.

If a craft hits a hole at speed, it is possible for the pilot's feet to come off the steering pedals, resulting in momentary loss of control at worst the result is a capsize. Please ensure all appropriate distances are maintained so the public are not at risk.

Landyachts cannot move if the sand is soft, whereas parakarts can sail slowly on soft sand. The sand is invariably soft near the high water mark.

Obstacles on the beach are usually clearly visible, eg wrecks & poles. Short poles or flotsam can be difficult to spot on a windy day when the sand is drifting. If visibility is poor, speed should be adjusted accordingly.

18.0 The tide.

The incoming tide can leave you with no sailable beach left to sail on, in which case you have a long walk back to the slipway.

This is not a problem as common sense dictates that you sail back towards the slipway as the tide comes in. When the tide is coming in be aware that this reduces not only your sailable area, but also the area in which the general public may be present.

Having less beach to sail on does not reduce the distance by which pedestrians must be avoided. Adjust your speed and course accordingly.

19.0 The wind.

The wind can be gusty, particularly if a squall is coming in off the sea.

If the wind becomes too strong, it is simply not possible to sail.

In very light winds, particularly towards the end of the day, there is a risk that the wind will die away completely, leaving you with a long walk back to the slipway.

The weather can change quickly out on the beach. Rain can appear from nowhere, & the temperature can drop rapidly.

Always make sure you have suitable clothing if you are going out on the beach for several hours.

20.0 The participating land sailor.

If the wind is up, there is a major risk that the participant will enjoy the sailing & get carried away. Capsizes, wheel-waving, spin-outs and sailing backwards are common and are usually a sign that someone is enjoying themselves. Pedestrians are not at risk, as they must where possible be 50m distant.

The beach can be an inhospitable & dangerous place. If the wind drops, or a tyre puctures, you can be faced with a 5 mile walk back to your car.

If your health & personal fitness is poor & such a strenuous walk might endanger your health, then do not venture far from the start of the Landsailing zone.

21.0 Safety first.

The only person who is going to get you home at the end of the day is ... You ! Think about it. If you have an accident it will be a miracle if the emergency services get to you within an hour.

Take no risks and you will at least be able to go home when the day is over. Make sure you take ample and adequate suitable clothing with you onto the beach; suitable tools and spares in case of breakdowns, water, and a mobile phone with the relevant contact numbers stored in it.

Be safe, have fun, leave nothing but tyre marks, and get home safely

Section Five

Location Specific Assessments

These location specific risk assessments should be read in conjunction with the general risk assessment in section four, and the location maps in section ten.

Pembrey Sands (Cefn Siden)

A. General information

The beach is owned by Carmarthenshire County Council (CCC) up to the MOD range mark and control tower at the northwest end. The section beyond the control tower and range mark is owned by the MOD and controlled by Qineti.

In 2004 CCC and Qineti entered an agreement with the CLSC under which the CLSC is the sole body responsible for the operation of all windpowered craft on the beach.

Access to the beach is through Pembrey Country Park which has a barrier system in place with Vehicle Number Plate Registration (ANPR) system.

You are not required to pay on entry. Payments will be made on foot at any of the 3 new pay stations situated at: Beach Entrance, Ski & Activity Centre & Log Cabin before you exit the park

All Pay Stations will be clearly marked and will accept card, and cash payments

Season tickets for access to the park are available online or from the park at the vistors centre.

There are large car parks near the beach. Expect to walk 400 yards to the slipway, 100 yards over soft sand to the beach, then 300 yards to set up zone (B) where you can rig up.

B. Sailing restrictions

All members must be aware of their responsibilities whilst on the beach. The Landsailing Zone is shown on the accompanying plan & must be strictly adhered to at all times.

General sailing restriction outside of formal meets.

When taking part in land sailing on Cefn Sidan (Pembrey) and Pendine beaches you must be a member of CLSC. In order to demonstrate this, you must sign in and out of the Pilot’s log book held within the containers before sailing on the beach and on

16 return. CLSC identification bands must be visually displayed on your craft or on your person.

For general beach use outside of organised events by the offices and committee of the club no more than 30 Club Members may sail WPC on the Beach ensuring that the general beach risk assessments are always adhered to.

A maximum of 30 CLSC identification bands will be available on a first come first served basis at the Container.

From the slipway (C), walk 300 yards right / Northwest to (B). Rig at (B) & sail slowly at no more than 15mph Northwest to (A). All Land sailing activity takes place Northwest of (A). You must not set up a base for the day inside the transition zone and then continue to sail to and from the sailing area throughout the day.

In busy periods especially during the summer months it is advised that the transition zone is not used and that you walk to the sailing zone A and set up northwest of the point A.

The MOD controlled area northwest of the range mark and control towers is often closed off during normal working hours - for details see the accompanying map.

If you go exploring the Northern Banks there is a major risk of being cut off by the tide, as the big gulley nearest the dunes is the first to fill & connect up with the river. The northern banks should only be explored by experienced sailors, carrying a mobile phone.

Make sure you take ample & adequate suitable clothing with you onto the beach; suitable tools & spares in case of breakdowns; water & a mobile phone with the numbers of the Visitor Centre ( 01554 833913 ) and Coastguard ( 01792 366534 ) in it, especially if you are heading for the Northern Banks.

Take food & a first aid kit if possible.

C. Vehicular Access to Beach

CLSC can negotiate vehicular access to the beach for the purpose of disabled access and/or Safety Cover. This is only possible with the agreement of CCC. All arrangements to organise access must be processed via the Committee.

All vehicles accessing the beach are to be road legal, taxed and fully insured. Documents must be supplied to the committee and CCC.

Drivers accessing the beach must be aware of the following guidelines:

- Be aware of pedestrians, and be courteous and considerate at all times.

- Speed Limits : Whilst driving on or near the slipway at point (C), 5mph max. Once on the beach and clear of pedestrians, 10mph max.

- Overloading: The normal rules of the road apply, so passengers are to be carried as per the vehicle’s legal on-road capacity, properly seated within the vehicle. If a trailer is used, all loads must be adequately secured and no passengers are to be carried on trailers.

Abuse of these guidelines will be treated as a disciplinary offence.

Sailing restrictions for formal organised events

The family camping and land sailing events organised by the offices and committee of the club throughout the year, the limit is increased to no more than 50 Club Members that may sail on the Beach.

The following additional restrictions for the formal events must always be adhered to.

The park management must be made aware of the event. Where possible to ensure the public safety, other beach user group should be notified in advance and to ensure there is not conflict of interests.

Due to the increase in crafts on the beach the transition zone from point B to point a must not to be used for sailing. Walk to the sailing zone A and set up in the designated pit area northwest of the point A.

Warning signs must be placed on around/on the entry points onto the beach and warning the general public that land sailing is taking place. These signs can be found in the container.

Sailing restrictions for the annual Beach Vibes event

The event will be managed by a delegated officers of the CLSC only after permission have been first sort from the Carmthenshire County Council and Pembrey Park Management by following the Outdoor Recreational Events application process.

Where possible other beach user groups should be notified in advance to ensure there is not conflict of interests.

Warning signs must be placed on around/on the entry points onto the beach and warning the general public that land sailing is taking place.

First aid cover must be provided.

You must always follow the instruction of the safety marshals.

Racing of wind powered craft on the Beach

Kindred clubs of the CLSC must request permission from the officers and committee of the CLSC to hold a racing event. Before final approval can be given it must be first authorised by the park manager.

The event will be managed by a delegated officer of the CLSC.

Appropriate risk assessments and insurance for racing are in place and submitted to the officers and committee of the CLSC and park manager.

Must provide evidence that there is no conflict between the location of the proposed racing and the activities of the riding school based in, and operating throughout, the Country Park (“the Riding School”)

Appropriate signage on beach entrances are in place warning other beach users of the event.

All racing is to take place no less than 100m northwest of the first set of rocks and shipwreck

First aid cover must be provided.

Instruction by the safety marshals must always be adhered to.

The delegated officer of the CLSC has the authority to terminate the race and or event at any time if they feel there is reason to do so in the interest of public safety.

Pembrey Setup & Sailing Zones

Pendine Sands

A. General information

The beach is mainly owned by the Ministry of Defence (MoD) and managed by QinetiQ, with the village end owned by Carmarthenshire County Council (CCC) who have delegated control of the village end of the beach to Pendine Community Council (PCC).

In May 2005 CCC entered into an Agreement with the Club under which the Club is the sole body responsible for the operation of all wind powered craft on the beach.

The Club works closely with the CCC, the PCC’s Beach Warden, and all Club members must be aware of their responsibilities whilst on the beach. When required, all members must follow the directions and instructions of the Beach Warden and his staff.

The wind sailing zone is within the MOD section of land. This area is not available when the Defence establishment is operational, as indicated by red flags and signs.

The zone is normally available Mon – Fri from 4.30pm to 11.00pm and all day on Saturday, Sunday and Bank Holidays unless the MOD indicate otherwise.

However, be aware that the operational requirements of QinetiQ take precedence over all other uses and the facility may be closed without notice. If in doubt, ring Range Control on 01994 452310.

The MOD can prohibit public access to any part of their land when the red flag is flying or when trials are being carried out.

Statutory Instrument No. 1627 of 1973 is a bylaw covering the MOD beach area and prohibits any digging on the beach or driving any poles, masts or other fixtures into the ground. Tents, kiosks, stalls and similar structures are prohibited.

Anyone who discovers any munitions or suspicious objects on the beach should not touch or pick these up, but report immediately to QinetiQ.

There is no access to the MOD’s adjoining and adjacent property north of the fence line above the beach.

The consumption of alcohol is banned on MoD land.

Parking is at the Pendine Beach Car Park, with overflow facilities on adjoining MoD land as directed by the PCC Beach Warden and his staff.

Expect to walk 300 yards from the car park to the MoD sign/slip where you can rig up and sail slowly through the transition zone to the allocated landsailing zone.

B. Sailing Restrictions

The Landsailing Zone is shown on the accompanying plan & must be strictly adhered to at all times.

Walk to the main MOD sign and slip (0,2 miles) and rig here.

Sail away in an easterly direction at no more than 15mph (transition zone) towards the 3rd small MOD sign (new signs are to be added indicating the designated windsports zone at the eastern and western ends).

This point will become our boundary to the west. All landsailing activities take place to the east of this.

CLSC identification bands must visually displayed on your craft or on your person when sailing on Pendine.

A maximum of 30 CLSC identification bands will be available on a first come first served basis at the storage box adjacent to the Wardens Portakabin at the top of the slip.

Make sure you take ample & adequate suitable clothing with you onto the beach; suitable tools & spares in case of breakdowns; water & a mobile phone with the number of the local wardens in it.

Entrance west end of beach and vehicle parking at Pendine  The entrance is via slip by Museum of Speed  Set Up Point by large MOD sign approx 100 metres from slip  Transition Zone - From Large MOD Sign to 3rd Small MOD sign  Start of Fly Zone delineated by 3rd small yellow MOD sign by dunes  No Wind Based Traction Activities West of Large MOD sign

Entrance to the beach from Ginst

On the A4066 at Broadway take the turning south. At the end of the straight piece of road there is a MOD range control gate. Drive through and take the first right. Follow this road to the car park that is situated on the left. No parking permitted on the road.

Please note if you sail from this point you must still sign in at storage box adjacent to the Wardens Portakabin at the top of the slip in Pendine.

The Ginst estuary of this has been designated an area of SSI (Special Scientific Interest) and must not be encroached upon, under any circumstances.

Ensure you walk southwest for at least 300m from the beach entrance before setting up and sail away from the estuary towards Pendine

C: Rules and guidelines for vehicles on Pendine Beach

These rules apply to all vehicles, including those owned by the MOD, PCC, RNLI, CCC, PCC franchisees and authorised users accessing Pendine Beach. They form the basis of any agreement Pendine CC or its agents have with authorised users. Authorised vehicle access means you, not colleagues and friends. Remember the beach is tidal and the times and heights of high tide varies. For your safety and that of your vehicle you need to know the time of high tide and remember that the slipway may be cut off before other parts of the beach are flooded. You access the beach at your own risk and Pendine Community Council cannot accept responsibility for any damage to your vehicle.

The beach is a public beach and PCC have been informed by the police that it is therefore classed as a highway and all Highway Acts apply and will be enforced if necessary, including those related to seat belts and mobile phones. Therefore only vehicles and drivers that are lawful under the acts are allowed on to the beach. Authorised users must ensure that all vehicles have the correct documentation in place and they or their drivers are appropriately qualified to drive them. These rules and guidelines are in place to ensure the safety of the public. Pendine CC wishes to minimise the risk to all users of the beach from accidents or injuries related to necessary vehicle movement on the beach.

For the purposes of these guidelines PCC has identified three sections of the beach. These are:  The main bathing/visitor beach in front of the promenade.  The MOD beach eastwards of the control line towards Ginst Point  The defined beach car park when open

These guidelines only apply to sections 1 & 2. Section 3 is dealt with under separate guidelines.

 The speed limit for vehicles on the main bathing beach is 10mph  The speed limit for vehicles on the MOD beach is 30mph  If pedestrians are present on the MOD beach the speed limit is reduced to 10mph  All moving vehicles should have their hazard warning lights activated  If visibility is poor use headlights as a warning to pedestrians  If operating a fleet, prioritise vehicles for beach use fitted with audibly warning systems for reversing  All vehicle movements on the beach should be minimised  Limit the number of vehicles you have on the beach, carry equipment, most people can walk  Unless the beach car park is operating the bollards must be locked after vehicles have passed through them

Tenby South

A. General information

The foreshore lease for Tenby South beach is held by Pembrokshire County Council (PCC). The beach is used by other clubs & individuals.

In December 2016 PCC gave written permission to CLSC to allow it’s members to sail on the beach.

Members must abide by the land owner’s rules and regulations and ensure that local bylaws are always observed and complied with at all times.

Members must abide by the CLSC rules and regulations, and follow the strict guidelines and risk assessments within this handbook, in order to safeguard the general public, animals and themselves when landsailing on this and other public beaches.

Parking is at the beach car park. Members must not take up multiple parking bays, especially at busy periods

The consumption of alcohol is banned on the beach. .

B. Sailing restrictions

A specific risk assessment is currently being undertaken for Tenby South Beach by the CLSC committee.

A maximum of 10 members will be allowed to sail at any one time.

Members must not sail on the beach during peak season/bank holidays and busy periods.

If the beach is busy at any time of the year please do not sail.

Any safety issues and complaints must be reported to PCC and CLSC committee members as soon as possible.

Any events held on the beach must be pre-arranged with PCC and committee members of CLSC

Westward Ho!

A. General information

The beach is operated by Torridge District Council and is also used by other clubs & individuals.

Members must abide by the landowner’s rules and regulations and ensure that local bylaws are always observed and complied with at all times.

Lifeguards and Rangers operate during peak times. Obey their instructions and make sure you stay within the designated area at all times.

Make sure you take ample, adequate and suitable clothing with you onto the beach; suitable tools & spares in case of breakdowns, water & a mobile phone.

B. Sailing restrictions

The Landsailing Zone is seasonal and the following rules must be observed.

Only class 7 speed sails, kite boards, class 8 parakarts (Kite Buggy) and kitewing landboards are permitted to sail.

All classes of Land Yachts are prohibited from sailing at Westward Ho!

No sailing, or static flying is to take place within 100m of the Pebble Ridge. This is a year round rule.

In addition in Summer Season (1st June – 30th September) the following conditions also apply:

All Sailing and static flying must be 100m North (towards the estuary away from the town end) from the green lifeguard hut on the walkway over the pebble ridge at the Sandymere Car park. The Sailing zone extends to the tideline and North towards the estuary. (see attached location plan)

Porth Neigwl beach (Hell's Mouth) – Gwynedd

A. General information

The beach is owned by Cyngor Gwynedd Council (CGC) and operated by the Maritime and Park Services. The beach is also used by other clubs & individuals

In December 2016 the Maritime and Park Services gave written permission to CLSC to be able to sail on the beach.

Members must abide by the land owners rules and regulations and ensure that local byelaws are always observed and complied with at all times.

Members must also abide by the CLSC rules and regulations, follow the strict guide lines and risk assessments within this hand book in order to safe guard the general public, animals and themselves when land sailing on public beaches.

Make sure you take ample & adequate suitable clothing with you onto the beach; suitable tools & spares in case of breakdowns; water & a mobile phone.

No consumption of alcohol can take place on the beach.

There is a small car park at the main access point, Members must not take up multiple parking bays, especially at busy periods. Please be aware there are no toilet facilities at this beach.

The beach is sandy from mid tide level to low water.

B. Sailing Restrictions

A specific risk assessment is currently being undertaken for Porth Newgale Beach by the CLSC committee. Please regularly check the club web site for updates

During the main summer seasons it is advisable to contact the Maritime and Park Services Beach Control Officers on telephone number 01758 704066 in advance to check if restrictions are being enforced. Please visit Maritime and Park Services website https://www.gwynedd.llyw.cymru/en/Residents/Leisure-parks-and- events/Maritime.aspx for further information and to see copies of the beach maps and safety pamphlets.

Any safety issues and complaints must be reported to Maritime and Park Services Beach Control Officers on telephone number 01758 704066 and CLSC committee members as soon as possible.

Any events held on the beach must be pre-arranged with Maritime and Park Services and committee members of CLSC before taking place 28

Harlech

A. General information

The beach is owned by Cyngor Gwynedd Council (CGC) and operated by the Maritime and Park Services. The beach is also used by other clubs & individuals.

In December 2016 the Maritime and Park Services gave written permission to CLSC to be able to sail on the beach.

Members must abide by the land owners rules and regulations and ensure that local byelaws are always observed and complied with at all times.

Make sure you take ample & adequate suitable clothing with you onto the beach; suitable tools & spares in case of breakdowns; water & a mobile phone.

No consumption of alcohol can take place on the beach

There is a pay and display car park at the main access point opposite the castle. Members must not take up multiple parking bays, especially at busy periods

Access to the beach is via a good path, but there is a locked gate to prevent vehicle access and a steep sand dune onto the beach.

B. Sailing restrictions

A specific risk assessment is currently being undertaken for Harlech Beach by the CLSC committee. Please regularly check the club web site for updates

Please visit Maritime and Park Services website https://www.gwynedd.llyw.cymru/en/Residents/Leisure-parks-and- events/Maritime.aspx for further information and to see copies of the beach maps and safety pamphlets.

Any safety issues and complaints must be reported to Maritime and Park Services Beach Control Officers on telephone number 01758 704066 and CLSC committee members as soon as possible.

Any events held on the beach must be pre-arranged with Maritime and Park Services and committee members of CLSC before taking place

Morfa Bychan Beach (Black Rock Sands)

A. General information

The beach is owned by Cyngor Gwynedd Council (CGC) and operated by the Maritime and Park Services. The beach is also used by other clubs & individuals.

In December 2016 the Maritime and Park Services gave written permission to CLSC to be able to sail on the beach.

Members must abide by the land owners rules and regulations and ensure that local byelaws are always observed and complied with at all times.

Make sure you take ample & adequate suitable clothing with you onto the beach; suitable tools & spares in case of breakdowns; water & a mobile phone.

No consumption of alcohol can take place on the beach

Vehicle are allowed onto the beach though there is an entrance charge of £5.00 per vehicle from 1st April to the end of September.

Park in designated areas and be mindful of the incoming tide. Keep within the 10 M.P.H. speed limit on the beach. Road Traffic Regulations are enforced on the beach - vehicles contravening the regulations will be prosecuted and excluded from the beach.

Do not venture onto the area known as ‘North Bank’ with your vehicle, as you will become trapped in the soft sand - there is a charge for towing you free before the tide submerges the vehicle.

Be extremely vigilant and alert whilst manoeuvring your vehicle on the beach

B. Sailing restrictions

A specific risk assessment is currently being undertaken for Harlech Beach by the CLSC committee. Please regularly check the club web site for updates

There is no land sailing permitted at Black Rocks between 1st April and 30th October, however on windy days when the beach is less populated it may be possible to sail.

You must contact the Maritime and Park Services Beach Control Officers on telephone number 01758 704066 in advance to check if restrictions are being enforced. 31

Any safety issues and complaints must be reported to Maritime and Park Services Beach Control Officers on telephone number 01758 704066 and CLSC committee members as soon as possible.

Any events held on the beach must be pre-arranged with Maritime and Park Services and committee members of CLSC before taking place

Mochras (Shell Island) to Tal-y-Bont

A. General information

The beaches are owned by Cyngor Gwynedd Council (CGC) and operated by the Maritime and Park Services. The beach is also used by other clubs & individuals.

In December 2016 the Maritime and Park Services gave written permission to CLSC to be able to sail on the beach.

Members must abide by the land owners rules and regulations and ensure that local byelaws are always observed and complied with at all times.

Make sure you take ample & adequate suitable clothing with you onto the beach; suitable tools & spares in case of breakdowns; water & a mobile phone.

No consumption of alcohol can take place on the beach

B. Sailing restrictions

A specific risk assessment is currently being undertaken for the beaches between Mochras (Shell Island) to Tal-y-Bont by the CLSC committee. Please regularly check the club web site for updates

There are no all year round restrictions but during the main summer season it’s advisable to keep away from the area of beach directly adjacent to the main caravan parks, e.g. Sunny Sands, Caerddaniel, Islawffordd and Dyffryn Seaside Estate.

It is advised that you contact the Maritime and Park Services Beach Control Officers on telephone number 01758 704066 in advance to check if restrictions are being enforced. Please visit Maritime and Park Services website https://www.gwynedd.llyw.cymru/en/Residents/Leisure-parks-and- events/Maritime.aspx for further information and to see copies of the beach maps and safety pamphlets.

Any safety issues and complaints must be reported to Maritime and Park Services Beach Control Officers on telephone number 01758 704066 and CLSC committee members as soon as possible.

Any events held on the beach must be pre-arranged with Maritime and Park Services and committee members of CLSC before taking place.

Hoylake - Wirral

A. General information

The beach is owned by Wirral Borough Council with the foreshore licence held by Wirral Sandyacht Club.

As a member of the CLSC and you may use the beach only when invited to do so by the WSYC. You must pay a day membership fee of £10 per visit, that's a full dry bank or part thereof and need to be signed in by a WSYC member before sailing.

The club is situated on the sea front and shares the ground of the Hoylake Community Centre. There is a private car park, club house with a meeting room and kitchen, a shower and toilet block, workshop and a storage area for sand yachts and buggies.

B. Sailing restrictions

The purpose for which the property may be used is sandyachting, parakarting and kite landboarding such sandyachting, parakarting and kite landboarding only to be carried on in accordance with the following terms and conditions:-

Only sandyachts, parakarts and kite landboards registered to members affiliated members or its invited guests of the Wirral Sandyacht Club are allowed to use the Property for the purpose and such sandyachts, parakarts and kite landboards are only to be piloted by members or affiliated members of the Sandyacht Club.

All sandyachts, parakarts and kite landboards must have sail numbers affixed to and clearly displayed on the sandyachts, parakarts or kite landboards.

No more than 50 wind powered craft may be permitted to sail over the Property at any one time between the beginning of April and the end of August which said wind powered craft includes sandyachts and / or parakarts and / or kite landboards.

No more than 15 wind powered craft may be permitted to sail over the Property at any one time between the beginning of September and the end of March in each year during the Period which said wind powered craft include sandyachts and / or parakarts and / or kite landboards.

No sandyachting, parakarting or landboarding is to be permitted within one hundred metres of people on foot subject to periodic reviews to be determined by the Owner in consultation with Natural England where appropriate.

No sandyachts, parakarts or kite landboards are to be permitted on the Property within two hours of high water on days where high water exceeds 8.4 metres.

No sandyachting, parakarting or kite landboarding is to be permitted within 300 metres of any wader roost roosting birds or horses subject to periodic reviews to be determined by the Owner in consultation with Natural England where appropriate.

The access to the Property should be gained via Hoyle Road Slipway and also via the Kings Gap slipway but not further or otherwise.

A maximum of four motorised vehicles only are to be permitted to have access over the foreshore to the Property for the purposes of the control of sailing and parakarting and for medical precautions during inter-club competitions and regattas at other times a maximum of one vehicle is permitted to have access over the foreshore of the property for health and safety reasons.

You must take all necessary precautions to ensure the safety of all other users of the foreshore and the property at all times whilst any activity described in the Licence is taking place.

The WSYC may from time to time hold a voluntary restraint of activity during periods of prolonged severe winter weather as defined by the Joint Nature Conservation Committee or where requested by the Owner acting reasonably with the purpose of reducing disturbance to resting or feeding wildfowl.

C. Location maps and sailing zones

The access to the Property should be gained via Hoyle Road Slipway and also via the Kings Gap slipway but not further or otherwise.

The limits are from Dove Point Groyne at the north-east end of Hilbre Point boundary at Red Rocks (South-West). The Hilbre Point boundary marks the start of the nesting and feeding grounds for sea birds (West of the boundary) and should be avoided.

Red Rocks to the south-west are easy to locate, but the north-eastern boundary is a little more tricky, especially when you are a considerable distance away from the sea wall. Dove Point is before the Leasowe Lighthouse (not shown on the map) which has recently been given a new coat of bright white paint. Looking from the sea towards land, if you look along the sea wall to the right of the lighthouse, you will see two vertical metal poles of approximately 5 meters. This is the Dove Point Groyne. You are advised to stay well away from the Groyne as it has a sewage outlet close by. The effluent discharges into the gully which leads almost directly north and well away from the sailing boundaries.

No sailing is permitted within the first 300 meters of the sea wall.

Section Six

Accident Reporting Policy

Rationale

The Club has a HSE B1 510 Accident Book. This is to provide records to support/refute any claims made against our Insurance policy.

Record maintenance

Due to the legal regulations covering data protection and record maintenance, the accident book for CLSC will be kept off-site by the committee.

Reporting an incident/accident

In the event of an accident or other incident that needs to be entered in the accident book, please contact a committee member by phone or email.

The accident book will then be filled in and the Aviva/HCC International Insurance Company PLC officers informed. In the event of a serious accident / incident, please contact the committee immediately.

What needs reporting?

Examples of incidents/accidents needing reporting: Any incident/complaint involving a member of the public / animals. Any incident where off site medical treatment is required. Any incident where a collision between landsailers is involved. Any injury/complaint arising from club organised instruction and/or club organised events

Examples of things not to report OBE’s, faceplants, capsizes – unless involving any of the above. Damage to buggies/yachts/kites etc caused by pilot error. Damage to vehicles left in the car park.

In essence, any accident/incident that may result in a third party claim against the Club’s insurance policy must be recorded.

Footnote

Remember: Club Insurance, will not cover you for any injuries you may sustain as a result of pilot error, nor will it cover damage to your equipment. Club insurance is a third party insurance policy to cover Third Party Claims only.

If you think this is inadequate, specialist personal accident insurance policies and equipment policies are available, so please consult your local insurance broker.

Section Seven

Child and Youth Protection Policy

This document is available to download separately from the Resources area of the Club Website.

Section Eight

Constitution of Carmarthenshire Land Sailing Club

1. Name & Logo

The name ‘Carmarthenshire Land Sailing Club’ and its logo shall be the reference and property of the club.

2. Address

The Secretary shall be the mailing centre.

3. Status

The club is not currently affiliated to any other organisation.

4. Aims & Objectives

4.1 To establish a single body for the development and promotion of kite buggying, kite land boards, land yachts class five and eight, mini yachts and speed sailors, including new developments at both Pembrey and Pendine beaches.

4.2 To develop a structure containing training/competencies in sailing, to lead to licensing, grading and assist in insurance acceptance.

4.3 To run an events programme encompassing all members regardless of ability. 4.4 To develop, designate and manage access to both Pembrey and Pendine beaches.

5. Eligibility & Terms of Membership

5.1 Any individual (subject to 5.5) may request membership for one of the three categories Full, Family or Guest. Current rates of subscription and application forms are available to download from the club website

5.1.1 Full A member will be issued with a membership number, full access to all club reference documents, eligibility to enter all events, attend committee meetings as an observer, attend the Annual General Meeting, vote at the Annual General Meeting and stand for a committee position.

5.1.2 Family This is intended for two adults and children (below the age of 18), when all are classed as full members, living at the same address. In this case, the club fee will be waived for the children joining.

5.1.3 Guest Current guest membership is on a daily basis and is to be applied for two weeks in advance of the intended visit. All guests must be accompanied by a current full member of the club. Application forms are available to download from the club website. Guest membership is subject to acceptance of club rules and is offered at the discretion of the committee. Guest Memberships are limited to two visits per person, per year.

General 5.2 Full and Family Membership will run for either 12 months from the 1st of January or 6 months from the 1st July. Failure to renew membership at the end of 6/12 months will mean that membership will cease.

5.3 The committee shall have the power to terminate or suspend membership of any members or visitors whom it considers guilty of breach of club rules or of misconduct or of offensive behaviour to any other member or visitor.

5.3.1 In the event of membership termination/suspension, the member will receive written confirmation within 5 days.

5.4 The committee has the right to refuse membership renewal. Refusal will be notified in writing, with the option to appeal to the committee.

5.5 Applicants must be suitably fit, in that their general state of health and their physical involvement in landsailing, does not put their own, or other members safety at risk.

5.6 All members must familiarise themselves with all Risk Assessments, Rules and Club policies as laid down in the current Club Handbook (Available to download from the club website or printed copies available on request).

5.7 Membership of the club, includes where applicable, Third Party Insurance cover for Landsailing activities on Pendine Sands, Pembrey and other sanctioned area’s. Proof of Insurance is available on request.

5.8 No refunds of membership are available.

6. Terms of Subscription & Year

6.1 The financial year for the club will be from the 1st January each year, unless otherwise determined by the members present and voting at the Annual General Meeting.

6.2 The amount of subscription shall be determined by the committee and voted upon at the AGM for implementation in the following financial year.

6.3 The subscription shall be paid annually.

6.4 Members may not sail at either beach, unless their fee’s have been paid, in full for the current calendar year.

7. The Committee

7.1 The committee shall consist of 3 officer positions (Chair, Secretary and Treasurer) and up to 3 additional voting members (Club Welfare Officer & Honorary Officers). 7.2 Additionally the club may appoint a Club Trainer, Club Instructor and other officers as required from time to time with the approval of the members at the AGM. Additional roles will be NON Voting Officer positions. 7.3 At any time 2/3 of voting officer positions must be held by members living within a 50 mile distance of Pembrey or Pendine.

8. Duties of the Committee

8.1 The general management of the club shall be vested in the committee.

8.2 The committee shall meet not less than twice per year to discuss club matters and correspondence.

8.3 The committee shall have the power to appoint sub-committee's and coopt members at it’s discretion.

8.4 The following elected committee members will have their subscription fee’s paid by the club, for the duration of their position. Chairman Treasurer Secretary

8.5 Elected members of the committee must complete self declarations for the club’s Child and youth Protection policy, or step down from their positions.

8.6 Elected members of the committee are entitled to claim ‘out of pocket’ expenses, including travel and accommodation costs, where these are incurred as a result of club business.

9. Duties of Officers

9.1 Chairperson - The Chairperson will chair the Committee and the Annual General Meeting and perform duties for furthering the aims and objectives of the club as may from time to time be determined.

9.2 Treasurer - The Treasurer shall keep the accounts of the club and shall prepare the annual statement of accounts and balance sheet, which after audit will be circulated amongst the members at the Annual General Meetings. He/she must provide a financial statement of the club when called upon to do so and warn club officers of any concerns.

9.3 Secretary - The Secretary shall conduct the correspondence of the club and have custody of all documents belonging to the club. He/she shall keep full and correct minutes of all meetings. At present he/she will also be responsible for the processing of all members applications, enquiries regarding the club & membership, full records of members, general circulars and notification to members.

9.4 Honorary Member(s) - The Honorary Member(s) shall attend and vote at committee meetings on behalf on the members. Also to ensure that the committee acts in the best interest of the members.

9.5 Club Trainer - The Club Trainer shall be responsible for the preparation of members for Licence and Instructor Testing. Also the designation and inspection of the beach.

9.6 Club Welfare Officer – The Club Welfare Officer is responsible for the operation of the clubs Child and Youth Protection Policy, will act as the first point of contact in all related matters, ensure the policy is complied with and maintain the relevant records.

9.7 Club Instructor - The Club Instructor(s) will be responsible for the testing of members for licensing and instructing.

9.8 The committee shall have the power to fill vacancies occurring during the year pending the next Annual General Meeting.

9.9 Race Officer – the Race Officer will be responsible for the organisation and safe running of all club race events.

10. Election of Officers

10.1 All officers shall be elected at the Annual General Meeting.

10.2 Each candidate shall be proposed and seconded by two members and in the case of an uncontested position there shall be no vote.

11. Meetings (AGM & Committee)

11.1 AGM

11.1.1 The AGM (Annual General Meeting) of the club will be held in September/October each year.

11.1.2 The members present will receive a report from each committee member, accounts for the year and estimates for the ensuing year.

11.1.3 Members present will vote to confirm the election of the committee.

11.1.4 Members present will vote on any resolution which may be duly submitted to the meeting.

11.1.5 Members present will, after receiving the necessary details from the committee, set the following years subscription fees.

11.1.6 Members present will consider and if approved, sanction and duly make alteration to the rules of the Club.

11.1.7 At least 28 days before the AGM, notice will be via the club website unless written notice is requested by a member without internet access.

11.1.8 Any member desirous of moving any resolution at the AGM shall give notice there of in writing or via email to the Secretary within 14 days from issue of notice of the AGM.

11.1.9 Any member may request an Extraordinary General Meeting given 28 days notice to the committee and all Club Members. The Committee may call Extraordinary General Meetings given reasonable notice.

11.1.10 Any resolution passed must have a 3/4 majority of those members present.

11.2 Voting

11.2.1 The Chairperson shall have the casting vote in the case of a tie.

11.2.2 Election of the committee shall be carried out via a show of hands unless a member requests the use of voting forms.

11.2.3 If there is a need for a vote to be taken at the Annual General Meeting this shall be done by a show of hands of the members present, unless a member requests the use of voting forms.

11.2.4 All current club members are entitled to a proxy vote by post/email should they be unable to attend meetings.

11.3 Committee Meetings

11.3.1 These shall be called from time to time at a frequency of no less than two per year.

11.3.2 Any member wishing to receive notification of the meetings must lodge their request with the Secretary. Notification will be sent out 14 days prior to the meeting.

11.3.3 Any member may attend in the capacity of spectator.

11.3.4 Any member may propose a resolution in writing at least 14 days prior to the meeting to the Secretary and at the meeting present their proposal for consideration by the committee on behalf of the members.

12. Child and Youth Protection Policy

12.1 All members are to familiarise themselves with the Club’s Child and Youth Protection Policy, and follow the best practice guidelines, laid down therein.

12.2 The Child and Youth Protection policy must be reviewed on an annual basis, to ensure best practice is being carried out.

12.3 The Club Welfare officer must ensure all Instructors complete Self Declaration forms, and where necessary, request the committee consider the use of Criminal Record Disclosure searches.

13. Training Policy

13.1 All Club members are entitled to basic training from Club Instructors.

13.2 All Club Instructors will hold a PKSF accredited qualification or equivalent

13.3 Club instructors will, where practical, carry out instruction to the guidelines set by the committee.

13.4 Club instructors will adhere rigidly to the Child and Youth Protection Policy guidelines.

13.5 The Committee may offer, at its discretion, training courses it sees as beneficial to its members.

13.6 The club will pay ‘out of pocket expenses’ (including mileage and overnight accommodation at cost) for Club Instructors while carrying out Committee sanctioned training. Payment of these expenses must be agreed in advance.

14. Accident Policy

14.1 All reportable accidents/incidents must be reported to the Committee in line with the Clubs Accident Policy.

14.2 The Committee will retain all records of accidents in line with guidance from the insurance provider.

15. Club Equipment Policy

15.1 The committee may suggest the purchase of equipment that it deems suitable for the benefit of club members from club funds.

15.2 Any such purchases will be put to a vote by the membership, unless a unanimous consensus is reached by the full committee.

15.3 Any club equipment will be maintained by the club, using club funds, except where 15.4 applies

15.4 Any club member found to have deliberately damaged club equipment will be asked to pay for any repairs or replacement to make good. Further more, disciplinary action may be taken at the discretion of the committee.

15.5 Club equipment is reserved exclusively for current full club members, guest members should only be permitted to make use of club equipment under supervision and where no use of the club equipment by full members is required.

16. General Procedures

16.1 Any service of notice shall be by 1st class post to the last known address of the member and deemed to have been received on the 2nd day after posting or via e mail where available

16.2 All cheques drawn on behalf of the club shall be signed by two officers of the committee.

16.3 The assets of the club are held by the officers of the club as trustees.

16.4 The club may be dissolved whenever a resolution to Dissolve has been passed by a simple majority of 3/4 of the members who an present and a vote at a General meeting especially called for the purpose, which 21 days clear notice specifying the purpose has been duly given. The dissolution shall be carried but by the committee who shall have the power to dispose of any assets held by or on behalf of the club and any assets remaining after payment of its debts and liabilities shall be paid to a charitable institution or institutes nominated by the committee.

17.0 - General data protection regulation

The Carmarthenshire Land Sailing Club respects your privacy and is committed to protecting your personal data. We comply with all aspects of the UK’s data protection legislative framework, which includes the European General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

We have developed this privacy notice in order to be as transparent as possible about the personal information we collect and use.

We ask that you read this privacy notice carefully as it contains important information about:  The personal information that we collect and use  The lawful bases we rely on to collect and use it  Why we collect and use personal information  Where we get the personal information from  With whom we share personal information  When we transfer personal information outside the EEA  How long we keep information and how we ensure it is secure; and  Your privacy rights It is important that you read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

This privacy notice does not apply to our current or former employees, or to people who apply to work for us.

17.1 Data controller This privacy notice is issued on behalf of the Carmarthenshire Land Sailing Club so when we mention Carmarthenshire Land Sailing Club, "we", "us" or "our" in this privacy notice, we are referring to Carmarthenshire Land Sailing Club, the organisation responsible for processing your data.

We are not required to appoint a Data Protection Officer under the GDPR or the Data Protection Act 2018. Queries or concerns relating to personal data should instead be directed sent to our Club Sectary at the address within our complaints section below.

17.2 Categories of personal information that we hold Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). The personal information that we collect includes:  Identity data such as your name, username or similar identifier, marital status, title, date of birth and gender 46

 Contact data including your address, email addresses and telephone numbers.  Financial transaction data including details about payments to and from you It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us

17.3 - Sources of personal data We collect information about you in the following ways:  Directly when you purchase your yearly, daily membership or attend one of our organised events, correspond with us by post, phone or email.  Depending on your settings or the privacy policies for social media and messaging services like Facebook, WhatsApp or Twitter, you might give us permission to access information from these services, for example when you publicly tag us in an event photo 17.4 - The lawful basis for processing personal information We will only use your personal data when the law allows us to. Most commonly, we rely on the following legal bases to process your personal information.

17.5 - Performance of a contract This applies where we need to collect and use your personal information in order to takes steps to enter into a contract with you or to perform our obligations under a contract with you.

17.6 - Legal obligation This applies where we need to collect and use your personal information to comply with applicable laws and regulatory requirements.

17.7 - Legitimate interests We may collect and use your personal information to further our legitimate clubs interests. We only do this where we are satisfied that your privacy rights are protected satisfactorily. You have a right to object to any processing of your personal information based on this legal basis (see below).

17.8 - Consent Generally, we do not need to rely on consent as a legal basis for processing your personal data, but where we do, you have a right to withdraw consent at any time. Certain types of personal information are in a special category under data protection laws, as they are considered to be more sensitive. Examples of this type of data include information about health, race, religious beliefs, political views, sex life or sexuality and genetic/biometric information. When we use special category personal information we require an additional legal basis to do so under data protection laws, so will either do so on the basis of your explicit consent or another route available to us at law, such as for example if you have made the information manifestly public. We only collect this type of information about you where there is a clear reason for us to do so.

17.8 - Why do we collect and use personal information? We collect and use personal information for the following purposes, relying on the specific lawful bases set out in the table below. We have also identified what our legitimate interests are where appropriate. Purpose/Activity Lawful basis for processing including basis of legitimate interest To set up your  Performance of a contract with membership wit you the club To collect fees  Performance of a contract with for membership you of the club and  Necessary for our legitimate or organised interests (to recover debts due to events. us) To manage our  Performance of a contract with relationship you with you  Necessary to comply with a legal obligation  Necessary for our legitimate interests (to keep our records updated)

17.10 - If you fail to provide personal data Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with your membership). In this case, we may have to cancel or decline your membership with us, but we will notify you if this is the case at the time.

17.11 - Marketing and promotional offers We do not use your data for marketing and promotional offers.

17.12 - Sharing your personal data We do not share your data with any third-party providers other than: When the officers of the club are legally required to divulge personal information to the Emergency / Law Enforcement Services. This will only be carried out in the event of serious injuries, or where breaches of Child and Youth Protection Policy are involved. In the event of a related claim against the club or the insurance policy.

17.13 - How long do we keep personal information? Our policy is to not hold personal information for longer than is necessary. We have established data retention timelines for all of the personal information that we hold based on why we need the information. The timelines take into account any 48

statutory or regulatory obligations we have to keep the information, our ability to defend legal claims, our legitimate clubs interests, best practice and our current technical capabilities. We have developed a Data Retention Policy that captures this information. We delete or destroy personal information securely in accordance with the Data Retention Policy.

17.14 - Security We are strongly committed to information security and we take reasonable and appropriate steps to protect your personal information from unauthorised access, loss, misuse, alteration or corruption. We have put in place physical, electronic, and managerial procedures to safeguard and secure the information you provide to us.

17.15 - Individual rights  You have a number of rights in relation to your personal data which we have. Not all of the rights apply in all circumstances. If you wish to exercise any of the rights, please contact us in the ways detailed below:  You have a right of access to the personal information we hold about you  You have the right to ask us to correct any information we hold about you that you think is wrong or incomplete  You have the right to object to any processing of your personal information where we are relying on a legitimate interest to do so and you think that your rights and interests outweigh our own and you wish us to stop. There may, however, be legal or other legitimate reasons why we need to keep or use your information. If this is the case, we will consider your request and explain why we cannot comply with it. You can ask us to restrict the use of your personal information while we are considering your request.  You have the right to ask us to delete your information. This is also known as the right to be forgotten or to erasure. We will not always agree to do this in every case as there may be legal or other legitimate reasons why we need to keep or use your information. If this is the case, we will consider your request and explain why we cannot comply with it. You can ask us to restrict the use of your personal information while we are considering your request.  Where our processing of your personal information is based on your consent, you have the right to withdraw it at any time. Please contact us if you wish to do so.  You may have a right to obtain the personal information that you have given us in a format that be easily re-used and to ask us to pass this personal information on in the same format to other organisations. Please contact us to find out if this right applies to you. 17.16 - How to complain Please let us know if you are unhappy with how we have used your personal information. You can contact the club secretary at: [email protected] You also have the right to complain to the Information Commissioner’s Office (ICO).

 Post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF  Call: 0303 123 1113  Email: [email protected]  Web site: www.ico.org.uk 17.17 - Changes to this privacy notice This privacy notice was last updated on 24th May 2018. We keep this privacy notice under regular review and may change it from time to time by updating this page in order to reflect changes in the law and/or our privacy practices. We would encourage you to check this privacy notice for any changes on a regular basis.

Section Nine

Website Terms and Conditions

The CLSC website features a forum used by members for chat, arranging meets and discussion of club-related matters. Registration for the use of the forum and the remainder of the website is subject to agreement of the terms and conditions, as follows:

1. Use of the CLSC forum is offered on a discretionary basis, users may be barred if found to be in breach of the terms and conditions.

2. Parents, adults and young people should note that this is not designed for use by young people and we recommend a minimum age of 16.

3. You agree, through your use of this, that you will not post any material which is false, defamatory, inaccurate, abusive, vulgar, hateful, harassing, obscene, profane, sexually oriented, threatening, invasive of a person's privacy, or in violation of ANY UK law.

4. Spam, flooding or any commercial advertising are also inappropriate to this forum and will be removed by us without notice.

5. Please do not crosspost (ie post the same message in several areas of the at the same time). Messages should be posted in the most appropriate thread. Crossposts may be removed by us without notice.

6. You also agree not to create a database (electronic or otherwise) that includes material downloaded or otherwise obtained from this website.

7. You also agree not to post any copyrighted material unless the copyright is owned by you or you have consent from the owner of the copyrighted material.

8. The messages express the views of the author, not necessarily the views of the Carmarthenshire Land Sailing Club.

9. Anyone who feels that a posted message is defamatory or otherwise objectionable is encouraged to notify us by emailing [email protected] immediately. This is a manual process, however, so please realize that we may not be able to remove or edit particular messages immediately.

10. We reserve the absolute right to remove any content which we, in our discretion, consider to be defamatory, objectionable, unlawful or

51 otherwise inappropriate and to do so without seeking the consent of, or giving notice to, the poster of the content in question.

11. You have the ability, as you register, to choose your username. We advise that you keep the name appropriate. With this user account you are about to register, you agree to never give your password out to another person except an administrator, for your protection and for validity reasons. You also agree to NEVER use another person's account for any reason. We also HIGHLY recommend you use a complex and unique password for your account, to prevent account theft.

12. After you register and login to this forum, you will be able to fill out a detailed profile. It is your responsibility to present clean and accurate information. Any information we determine to be inaccurate or vulgar in nature will be removed, with or without prior notice. Appropriate sanctions may be applicable.

13. Also note that the software places a cookie, a text file containing bits of information (such as your username and password), in your browser's cache. This is ONLY used to keep you logged in/out. The software does not collect or send any other form of information to your computer.

14. In addition, members joining the club will be allowed access to the Members only discussion boards. Members covered by the Child and Youth Protection Policy will not be permitted access to the ‘Flame Pit’ discussion board. This board is reserved for use by Adult members of the club only.

15. Users failing to comply with these terms and conditions will be prevented from using the site, and in the case of Club members, may have their club membership reviewed.

Please note: it is impossible for us to confirm the validity of posts on this forum. Please remember that we do not actively monitor the posted messages and are not responsible for their content. We do not warrant the accuracy, completeness or usefulness of any information presented.

52 Section 10 Contact Details

Phone: 07847 665966 This phone is held by the committee, and is generally answered from 9am – 5pm. However, in the event that your call is not answered, please leave a message and someone will call you back

Email: The committee can be reached on the following Email addresses Chairman – [email protected] Treasurer – [email protected] Secretary – [email protected] Membership Secretary – [email protected]

Forum: General queries can be answered on the club forum on our website at www.clscuk.com. Please note in order to post messages, you will need to register and agree to the terms and conditions

All club members have full access to the forum. Non-club members will not be able to view club discussions.

Post: The postal address for all membership applications is:

Carmarthenshire Land Sailing Club Membership Applications 24 St. Mary’s Crescent Garth Maesteg Bridgend CF34 0UX

The postal address for all general correspondence is:

Carmarthenshire Land Sailing Club 6 Lauren Way, Totton, Southampton SO40 2BG

Last Updated – December 29th 2019

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