Carmarthenshire Land Sailing Club Club Handbook
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Carmarthenshire Land Sailing Club Club Handbook This revision 21 – February 22nd 2020 Contents 1 - Sailing Venues 2 - Classes currently permitted 3 - Club Rules 4 - General Risk Assessment 5 - Sailing Venues Specific Risk Assessments Location Maps and Sailing Zones 6 - Accident Reporting Policy 7 - Child and Youth Protection Policy 8 - Club Constitution 9 - Website Terms and Conditions 10 - Contact Details 1 Section One Sailing Venues Cefn Sidan (Pembrey) - Llanelli, Carmarthenshire Pendine Sands - Pendine, Carmarthenshire Tenby South - Pembrokshire Westward Ho! – North Devon Porth Neigwl beach (Hell's Mouth) – Gwynedd Harlech – Gwynedd Morfa Bychan Beach (Black Rock Sands) – Gwynedd Mochras Beach (Shell Island) down to Tal-y-bont – Gwynedd Hoylake - Wirral Members are only insured to sail/fly on selected beaches/land where CLSC have obtained written permission from the landowner for it’s members to use the beaches/land. If you choose to sail/fly at a location that the club does not have written permission to use, you will not be covered by the Club’s insurance. On all authorised beaches you must carry your membership card and the CLSC proof of insurance at all times when sailing. Suitable clothing & helmets displaying the membership sticker must be worn at all times. You must abide by the terms and conditions of the landowners, associated bodies and their representatives and ensure that local byelaws are always observed and complied with. Location Specific Risk Assessments Location Maps and Sailing Zones can be found in section 5. This Handbook will be updated as and when any new sites are added, or if the terms and conditions of use change. Other updates may relate to instructions from the insurance companies, health and safety risk assessments etc. Updates will be found on the club website. 2 Section Two Classes permitted and regularly using CLSC’s sailing venues Class 5 Landyachts, Mini Landyachts & Blo-Karts Class 7 Speedsails, and Kiteboards Class 8 Parakarts Kitewing powered landboards Class 2&3 Yachts are not permitted to sail at Pembrey or Pendine 3 Section Three Club Rules CLSC Membership Carmarthenshire County Council have delegated the control of wind-powered wheeled craft on Pembrey and Pendine Sands to us the CLSC and it is essential that all members always abide by CLSC’s rules, or you might jeopardise our future use of both beaches. CLSC Membership is compulsory if you want to sail on Cefn Sidan (Pembrey) or Pendine Sands. If you are not a member, you cannot sail on these two beaches. The CLSC provide 10 million pounds of third-party public liability insurance to its members for land sailing on selected beaches in the UK where the CLSC has obtained written permission from the landowner. You will also have the benefit of third-party liability insurance should you be responsible for injuring another member of the CLSC providing you have followed all the directions and advice given in this handbook and or by the officers of the CLSC. Please note no personal injury insurance cover is provided by the CLSC insurance policy, so you personally will not be covered for any injuries or life changing disabilities that you might sustain as a result of your land sailing activities. The policy also covers racing at an organised event should you be responsible for injuring another pilot providing you have followed all the directions and advice from the race marshals and officers. Again, you will not have any protection from our policy for any injurers sustained to yourself or conditions that may arise from life changing disabilities. Please also consider another pilot may not have the same protection from their policy if they cause injury to yourself. Day guest membership and providing an experience session Cefn Sidan (Pembrey) and Pendine Only As a member of the CLSC you are allowed to sign in a non-member for day membership on Cefn Sidan (Pembrey) and Pendine Sands only. You will be considered responsible for the guest during the day. You must ensure they understand and abide by the appropriate club rules and regulations, and the relevant Health and Safety information. If you are giving guidance to an inexperienced pilot, you must ensure that they are under your instruction at all times and must not sail off out of your sight. We will not provide insurance cover for bodily Injury to any person as a result of their inexperience or physical inability to carry out advice or instruction given by yourself. 4 If they fail to follow your instructions or are unable to safely pilot the craft, you must stop the session immediately. Day Members must complete a day membership form which must be countersigned by yourself before going on the beach. They should also carry out their equipment check, complete the CLSC online “Inspection Record” (See section 4 for greater detail) and sign in to Sailing Logbook replacing the CLSC membership number with the words “Day Membership”. The original forms and day fees must be sent to the Membership officer. Current guest membership is on a daily basis and is limited to two days per person per calendar year. To continue to sail beyond two days per calendar year the guest member must apply for Full Club Membership. The Club has adopted a Child and Youth Protection Policy which must be adhered to at all times. The policy can be downloaded from the Resources section of the Club website. You must always carry your membership card and the CLSC proof of insurance when sailing. Suitable clothing & helmets displaying the membership sticker must always be worn . Members must sign into the Club’s Sailing Logbook located in the containers at Cefn Sidan (Pembrey) and Pendine Sands before sailing on the beach, and sign out on return. CLSC identification bands must be prominently displayed on your craft or on your person. All members must actively encourage any non-members found sailing on Cefn Sidan (Pembrey) and Pendine Sands to join the Club or inform them they not permitted to sail. Persistent offenders should be reported to Carmarthen County Council or Pendine Community Council for action. Members must co-operate with the rangers/warden and obey their instructions. Racing can only take place on Cefn Sidan (Pembrey) with the written permission of Carmarthenshire County Council and the Pembrey Park management, or on Pendine Sands with the written permission of the Pendine Community Council. Separate Risk Assessments will need to be produced for such events. Members are not allowed to sail if they are under the influence of alcohol or any controlled substances. Members must memorise the accompanying beach maps, especially the access points. Members are advised to carry mobile phones for use in an Emergency. It is recommended that you store the following numbers. 5 Pembrey – Visitors Centre & HM Coastguard Pendine – CCC Wardens, HM Coastguard & QinetiQ All current contact numbers are displayed on the club website. Members are expected to report any perceived danger or pollution to the relevant parties as soon as possible. In an Emergency, dial 999 & specify an ambulance with 4wd, then ring the relevant Rangers/Wardens to arrange access. Accidents must be noted in the Club's accident book, in accordance with the Clubs reporting procedure. All Club members must adhere to the clubs Child and Youth Protection policy and report any concerns to the Club Welfare Officer or other committee member. It is important that the individual Club members keep the Club Officials & landowners informed of any incidents, accidents or unusual activity on the beach. Members are expected to be fully familiar with the rules & practices applicable to the practical use of their particular craft. The Club will monitor all recreational sailing activity, including the size & types of wind- powered craft, to ensure the safety of all other beach users. The CLSC & landowners will constantly review the safety & viability of all new types of windpowered craft. Overseas events Our policy covers an organised event by the officers of the CLSC outside of the UK anywhere in the world. The Officers of the CLSC must provide details of the organised event to the insurance company for permissions. Individual CLSC members are not covered under the policy if outside the UK Disciplinary action Antisocial behavior towards other members of the club, the general public and council/park rangers will not be tolerated. Club members who ignore the rules, damage club property, or endanger the safety of other club members and beach users, will be subject to disciplinary action and face having their membership revoked. The Club or Council may expel any member deemed to have brought the Club into disrepute, by majority vote, at a meeting of all members convened at 28 day’s notice. The expelled member may re-apply for membership & the democratic process will prevail, subject to ratification by the Council. 6 Lapsed memberships CLSC Membership runs from 1st January and expires on 31st December. If your membership has expired, and you have not received your Club Membership documents for the new year, you cannot sail on the Club agreed sailing venues. Any lapsed member sailing on any of the agreed sailing venues without having current membership may have disciplinary action taken against them. If they continue to sail without current membership, further disciplinary action will be taken that may result in their application for membership or future memberships being revoked. Website, discussion forum & social media Use of the club website, discussion forum and social media is subject to the terms and condition as posted on the site and repeated in Section Nine of this handbook. By using the site you are considered to have accepted these terms. Members failing to abide by the terms and conditions will have their access suspended and, in the case of repeat offences, terminated.