AGENDA CAMROSE COUNTY COUNCIL MEETING TUESDAY, AUGUST 23, 2016 COMMENCING AT 8:00 A.M.
****************************************************************************** APPOINTMENTS ****************************************************************************** Page
1. CALL TO ORDER
2. OPENING PRAYER 2.1 Pastor Ed Lehman, Century Meadows Church
3. AGENDA
4. ADOPTION OF MINUTES OF PREVIOUS MEETINGS(S) 3-10 4.1 Council Meeting - August 9, 2016
5. COMMITTEE OF THE WHOLE/PUBLIC FORUM
6. BUSINESS ARISING FROM THE MINUTES 11-20 6.1 Request for Construction of Access Road to NW4-49-21-W4
7. ADMINISTRATOR'S REPORT 21-22 7.1 Bank Reconciliation Report 23-65 7.2 Councillor Fee Sheets 67 7.3 Council Meeting Start Time September 69-101 7.4 Cheque Registers 103-104 7.5 Christmas Operational Hours
8. CORPORATE SERVICES MANAGER'S REPORT 105-114 8.1 Camrose Association for Community Living Request for Sponsorship
9. PUBLIC WORKS MANAGER'S REPORT 115-151 9.1 Ohaton - Street Improvement Alternatives 153-155 9.2 2016 Dried Meat Lake Gravel Crushing Tender
10. PROTECTIVE SERVICES REPORT
11. ASSESSMENT SERVICES REPORT
12. NEW/UNFINISHED BUSINESS 157-166 12.1 Road Closure Bylaw 1366 - Pt. Road Plan 1026HW within 21-43-18-W4 167-178 12.2 Road Closure Bylaw 1377 - Pt. Plan 1611NY within SE 29-43-18-W4 179-185 12.3 Redistricting Bylaw 1380 - Pt. Lot A, Plan LVI (Ohaton) A to CR1 187-223 12.4 Joint Quality Management Plan - City of Camrose Safety Codes Agreement 225-227 12.5 Amendment to Water Supply and Wastewater Services Agreement Regarding the Residential Subdivision of Braim
13. REEVE'S REPORT 229-231 13.1 Reeve's Report for August 9, 2016 to August 22, 2016
14. OTHER COMMITTEE REPORTS
Page 1 of 231 Page
14.1. Building and Planning Committee
14.2. C.D.S.S. Representatives' Report
14.3. West Dried Meat Lake Regional
14.4. Camrose Regional Landfill
14.5. Pelican Point Park Committee
14.6. Personnel & Labour Relations Committee
14.7. Recreation Committee
14.8. Camrose and Area Lodge Authority
14.9. Emergency Management Committee
14.10.Budget Committee
14.11.Parkland Library Committee
14.12.Camrose Regional Exhibition
14.13.Standing Committee to Investigate Complaints
14.14.Fire Protection Committee
14.15.Bashaw Seed Cleaning Plant
14.16.Hwy 12/21 Regional Water Commission
14.17.Shirley McClellan Regional Water Service Commission
14.18.Capital Regional Southwest Water Service Commission
14.19.Health and Safety Committee
14.20.City/County Inter Municipal Development Committee
14.21.Buffalo Lake Inter Municipal Development Plan
14.22.Buffalo Lake Management Team
14.23.Tourism Camrose
14.24.Regional Emergency Management Services Steering Committee
14.25.Physician Recruitment and Retention Committee
15. COUNCIL MEMBER REPORTS
16. INFORMATION 16.1 a) Thank you from Double Dam Ladies Fun Golf Tournament and Men's Open Golf Tournament
17. IN-CAMERA (if necessary)
18. NEXT MEETING DATE(S): 18.1 Council Meeting - September 13 @ 9:30 am ASB Meeting - September 15 @ 9:00 am Health & Safety Committee Meeting - September 20 @ 9:00 am AAMDC Zone 5 Meeting - September 23 @ 9:30 am in Round Hill MPC Meeting - September 27 @ 8:00 am Council Meeting - September 27 @ 9:00 am
19. ADJOURNMENT - Indicating Time and Number of Members Present
Page 2 of 231 ... Agenda Item # 4.1
MINUTES OF A REGULAR MEETING OF THE COUNCIL OF CAMROSE COUNTY HELD ON TUESDAY, AUGUST 9, 2016 IN THE COUNTY COMPLEX LOCATED AT 3755 - 43 AVE, CAMROSE COMMENCING AT 8:00 AM.
PRESENT Jack Lyle Ken Krause Don Gregorwich Trevor Miller Brian Willoughby Greg Gillespie Doug Lyseng
Paul King, County Administrator Jody Yuha, Executive Assistant Teresa Gratrix, Corporate Services Manager
CALL TO ORDER
Reeve Gregorwich called the meeting to order at 8:04 am.
OPENING PRAYER
T. Gratrix opened the meeting with Prayer.
AGENDA #294/16 G. GILLESPIE - That the Agenda be approved with the addition of 14.7 Recreation Committee Recommendation. CARRIED.
ADOPTION OF MINUTES OF PREVIOUS MEETINGS(S) Council Meeting Minutes
#295/16 D. LYSENG - That the Minutes from the Council Meeting held July 12, 2016 be approved as presented. CARRIED.
COMMITTEE OF THE WHOLE/PUBLIC FORUM There was no Committee of the Whole/Public Forum.
BUSINESS ARISING FROM THE MINUTES Approach Policy Revision
G. Backus reviewed the changes made to Approach Policy 17.05.
#296/16 K. KRAUSE - That Camrose County Council approve the revised AGD - Policy 17.05 - Public Approaches, as presented. 2379 CARRIED.
Ohaton - Street Improvement Alternatives
G. Backus reviewed the results of the survey sent to residents directly affected by street improvements of Taylor Street and Railway Avenue and Moville Street in Ohaton.
#297/16 B. WILLOUGHBY - That Camrose County Council direct AGD - Administration to conduct a door to door survey to obtain direction 2395 from the residents in Ohaton who live along Taylor Street and Molville Street between Railway Avenue and Alberta Avenue as well as Railway Avenue and Alberta Avenue between Taylor Street and Molville Street, as to whether they support a Local
Council Meeting - August 9, 2016 Page 3 of 231 ... Agenda Item # 4.1
Page 2 of 8 Council, August 9, 2016 Improvement Tax for the paving of those streets or whether they would prefer the road to be gravelled with the Clearview Dust Control product applied to the road, with no Local Improvement Tax. CARRIED.
PUBLIC WORKS MANAGER'S REPORT Public Works Manager's Report
G. Backus reviewed the Public Works Manager's report for July, 2016.
#298/16 D. LYSENG - That the Public Works Manager's report for the Month of July, 2016 be accepted as information. CARRIED.
Request for Construction of Access Road to NW4-49-21-W4
G. Backus reported we are in receipt of a request from the landowner of NW 4-49-21-W4 to construct a road within RR214 right of way so their renter is able to access the quarter section north of Secondary Highway 617.
#299/16 D. LYSENG - That Council direct Administration to construct an AGD - Agricultural Access Road to NW 4-49-21-W4 within RR214 right of 2383 way including 1 1/2" gravel, subject to the suitability of the soil conditions for construction. CARRIED.
#300/16 J. LYLE - That Council postpone debate on Motion #299/16 until further information on costs associated with construction can be obtained. CARRIED.
New Norway Truckfill Construction Tender
G. Backus reported tenders were sent out for the construction for the New Norway Truckfill.
#301/16 K. KRAUSE - That Camrose County Council not accept any of the AGD - tenders received for the construction of the New Norway Truckfill 2386 (Project 3-14-15) as the tender prices exceeded the budget and further that County Staff proceed with the construction of the New Norway Truckfill with funding to come from the MSI Capital Fund. CARRIED.
9:00a.m. - Public Hearing - Road Closure Bylaw 1379 - 1070T within NW 20-45-19-W4
Reeve D. Gregorwich opened the Public Hearing at 9:00 am.
No one joined the Public Hearing.
A. Howard reviewed the Road Closure By-law 1379.
Letters of No Objection were received from: Fortis Telus Atco
No other written submissions were received.
No verbal submissions were received.
Council Meeting - August 9, 2016 Page 4 of 231 ... Agenda Item # 4.1
Page 3 of 8 Council, August 9, 2016
Reeve D. Gregorwich closed the Public Hearing at 9:03 am.
#302/16 T. MILLER - That Council authorize Administration to forward Bylaw AGD - 1379 to close all that portion of Road Plan 1070T within NW 20-45- 2372 19-W4, to Alberta Transportation for approval. CARRIED.
PROTECTIVE SERVICES REPORT Protective Services Manager's Report
The Protective Services Manager's report for July, 2016 was distributed for information.
#303/16 G. GILLESPIE - That the Protective Services Manager's report for the month of July 2016 be accepted as information. CARRIED.
Request to renew Community Peace Officer Services Contract - Town of Bashaw
#304/16 J. LYLE - That Camrose County Council renew the Community AGD - Peace Officer Services Contract with the Town of Bashaw, with an 2378 annual auto renewal clause, subject to either party giving the required 6 months' notice as per Section 15 of the Fee for Service Contract. CARRIED.
Request to renew Community Peace Officer Services Contract - Village of Bawlf
#305/16 K. KRAUSE - That Camrose County Council renew the Community AGD - Peace Officer Services Agreement with the Village of Bawlf for a 2380 one (1) year term. CARRIED.
Special Event Application - Alberta Provincial Cycling Time Trial 2016
M. Kuzio reported we are in receipt of a request from the Juventus Cycling Club for permission to utilize specific roads for the 2016 Alberta Provincial Time Trial Championships and Provincial Team Time Trial scheduled for August 27 & 28, 2016.
#306/16 D. LYSENG - That Camrose County Council grant a Special Event AGD - Permit for the 2016 Alberta Provincial Cycling Time Trial to be held 2385 on August 27 & 28, 2016 and that the fee for the permit be set at $100.00. CARRIED.
Request for Stop Signs/Yield Signs
M. Kuzio reported we are in receipt of a request from the resident at 47327 RRD 213 to have the County erect two (2) stop Signs at the intersection of RRD 212 and TWP 472.
#307/16 T. MILLER - That Camrose County Council respectfully deny the AGD - request to have two (2) "Stop Signs" erected at the intersection of 2390 RRD 212 & TWP 472 as the sight lines from all directions entering the intersection are more than adequate. CARRIED.
Council Meeting - August 9, 2016 Page 5 of 231 ... Agenda Item # 4.1
Page 4 of 8 Council, August 9, 2016 The meeting recessed at 9:30 am - 9:42 am. (7 Councillors Present)
ADMINISTRATOR'S REPORT Administrator's Report
P. King reviewed the Administrator's report for June 24 - August 4, 2016.
#308/16 K. KRAUSE - That the Administrator's report for the period ending August 4, 2016 be accepted as information. CARRIED.
2016 2nd Quarter Operating Budget Report
#309/16 G. GILLESPIE - That the Operational Report for the 2nd Quarter of AGD - 2016 be approved as presented. 2377 CARRIED.
Councillor Fee Sheets
#310/16 T. MILLER - That the Councillor fee sheets for Councillors AGD - Gregorwich, Lyseng, Krause, Lyle for the months of January 2393 through June 2016 and Councillor Miller for the month of January, 2016 be approved as presented. CARRIED.
CORPORATE SERVICES MANAGER'S REPORT Corporate Services Manager's Report
T. Gratrix reviewed the Corporate Services Manager's report for July, 2016.
T. Gratrix reviewed the proposed Budget Priority 2016 Survey.
#311/16 G. GILLESPIE - That the Corporate Services Manager's report for the month of July, 2016 be accepted as information. CARRIED.
ASSESSMENT SERVICES REPORT
There was no Assessment Services Report.
NEW/UNFINISHED BUSINESS Shared Fire Services Agreement - City of Camrose
P. King reviewed the City/County Shared Fire Services Agreement.
#312/16 J. LYLE - That Camrose County approve the terms and conditions AGD - of the Shared Services Agreement for the provision of fire fighting 2391 services with the City of Camrose and further that the Reeve and Administrator be authorized to sign the said agreement. CARRIED.
B. Willoughby left the meeting at 10:25 am.
MOU Fire Services revenue sharing MVA City of Camrose
P. King reviewed the Fire Services Memorandum of Understanding with the City of Camrose for revenue sharing resulting in the Fire Department
Council Meeting - August 9, 2016 Page 6 of 231 ... Agenda Item # 4.1
Page 5 of 8 Council, August 9, 2016 attending Motor Vehicle Accidents on 2 and 3 numbered Alberta Transportation Right of Ways.
#313/16 T. MILLER - That Camrose County approve the Memorandum of AGD - Understanding for revenue sharing with the City of Camrose 2392 resulting from MVA on all 2 and 3 numbered Alberta Transportation Right of Ways, and further that the Reeve and Administrator be authorized to sign the said agreement. CARRIED.
Perpetual Energy Property Tax Request
B. Willoughby returned to the meeting at 10:27 am.
P. King reported we are in receipt of a request from Perpetual Energy to reduce the 2016 municipal tax to $1.00.
#314/16 K. KRAUSE - That Camrose County respectfully deny the request AGD - from Perpetual Energy to reduce 2016 municipal tax payable to 2389 $1.00, and further, that Camrose County respectfully decline any of the other alternatives proposed by Perpetual Energy that would effectively reduce the 2016 municipal taxes owing to the County. CARRIED.
MGA Code of Conduct Regulation Discussion Guide
P. King reviewed the Code of Conduct Regulation Discussion Guide.
#315/16 D. LYSENG - That Camrose County submit the MGA Code of AGD - Conduct Regulation Discussion Guide as per the input provided by 2396 Council. CARRIED.
MGA Public Participation Discussion Guide
P. King reviewed the MGA Public Participation Discussion Guide.
#316/16 K. KRAUSE - That Camrose County submit the MGA Public AGD - Participation Discussion Guide as per the input provided by Council. 2397 CARRIED.
Local Authorities Election Act Review
P. King reviewed the Discussion Guide for the Local Authorities Election Act.
B. Willoughby left the meeting at 10:42 am - 10:45 am.
#317/16 G. GILLESPIE - That Camrose County submit the Discussion Guide AGD - on the Local Authorities Election Act Review based on the input 2398 provided by Council. CARRIED.
Request for Support Kingman Recreation Association
P. King reported we are in receipt of a request from the Kingman Recreation Association for the County to waive the hook up fee for the provision of a Wastewater connection and onsite wastewater line to the skating rinkside building.
Council Meeting - August 9, 2016 Page 7 of 231 ... Agenda Item # 4.1
Page 6 of 8 Council, August 9, 2016 #318/16 G. GILLESPIE - That Camrose County respectfully deny the AGD - request from the Kingman Recreation Association to waive the fee 2388 for a wastewater connection and provision of the service line from that connection to the rinkside building. CARRIED.
T. Miller left the meeting at 11:10 am. - 11:13 am.
REEVE'S REPORT Reeve's Report
Reeve's Report for July 13 to August 8, 2016 • 15 July - sign cheques • 20 July - Municipal Planning Commission; write "Welcome" for 2017 Bull Congress • 28 July - BVJ Parade; sign cheques • 2 August - 'green' tour with MLA B. Hinkley, CAO King, Councillors Gillespie and Lyseng. • 4 August - CIC meeting with City of Camrose representatives
Phone calls & emails re: gravel requests, county weed spraying, subdivision applications, Legacy Fund regulations, property assessment, unsightly property, bridge signage, disposal of silage bags, Bailey Theatre support, intersection damage caused by stunting, roadside cutting, Bieber drainage issue. CIC Agenda: 1. Expected MGA changes 2. IDP Review 3. Subdivision approval process 4. Regional Water supply 5. Condition of gravel roads into Camrose within City boundaries
#319/16 G. GILLESPIE - That the Reeve's Report for the period ending August 8, 2016 be accepted as information. CARRIED.
OTHER COMMITTEE REPORTS Recreation Committee
#320/16 D. LYSENG - That Council provide an additional $7500.00 of Legacy Grant funds to the New Norway & District Recreation Board for upgrades to the rink boards. CARRIED.
Bashaw Seed Cleaning Plant
J. Lyle reported there is a Bashaw Seed Cleaning Plant meeting tonight.
Physician Recruitment and Retention Committee
D. Lyseng reported there is a Physician Recruitment and Retention Committee meeting scheduled for August 25.
#321/16 J. LYLE - That Council add 12.9 - Request from Village of Ferintosh - Replacement of Fire Truck to the Agenda. CARRIED.
Request from Village of Ferintosh - Replacement of Fire Truck
P. King reported we are in receipt of a request from the Village of Ferintosh for financial assistance to purchase a new or replacement of the Fire Pumper in Ferintosh.
Council Meeting - August 9, 2016 Page 8 of 231 ... Agenda Item # 4.1
Page 7 of 8 Council, August 9, 2016
322/12 D. LYSENG - That Camrose County respond to the Village of Ferintosh indicating that our current replacement program shows that the Fire Fighting Apparatus supplied to the Village of Ferintosh is due to be replaced in 2021 and Camrose County is not prepared to consider any additional funding until that time. CARRIED.
COUNCIL MEMBER REPORTS B. WILLOUGHBY
B. Willoughby reported he attended the Council meeting.
J. LYLE
J. Lyle reported he attended the following: City/County Intermunicipal Committee meeting Ratepayer calls
T. MILLER
T. Miller did not provide a report.
G. GILLESPIE
G. Gillespie reported he attended the following: MPC meeting BVJ Parade Tour with MLA Hinkley
K. KRAUSE
K. Krause reported he attended the following: County Staff/Council golf tournament BVJ Parade
D. LYSENG
D. Lyseng reported he attended the following: MPC meeting BVJ Parade Tour with MLA Hinkley City/County Intermunicipal meeting Hay Lakes Ag Society meeting
INFORMATION a) Email from Pelican Point Community Association - Thank you - Pelican Point Ball Diamond b) Camrose & Area Lodge Authority - Report to Community 2015 c) CN in your Community 2016
IN-CAMERA (if necessary) Labor
#323/16 K. KRAUSE - That Council recess to convene In-Camera, with all persons except Council and County Administrator King, Corporate Services Manager Gratrix and Recording Secretary Yuha, being excluded from the meeting to discuss the following items: (11:45 a.m. – 7 Councillors Present) a) Labor
Council Meeting - August 9, 2016 Page 9 of 231 ... Agenda Item # 4.1
Page 8 of 8 Council, August 9, 2016 CARRIED.
#324/16 D. LYSENG - That In-Camera adjourn. (11:50 am - 7 Councillors Present) CARRIED.
NEXT MEETING DATE(S):
Municipal Planning Commission Meeting - August 17 @ 9:00 am Council Meeting - August 23, 2017 @ 8:00 am
ADJOURNMENT - Indicating Time and Number of Members Present
The meeting adjourned at 11:50 am. (7 Councillors Present)
______Reeve
______County Administrator
Council Meeting - August 9, 2016 Page 10 of 231 ... Agenda Item # 6.1
"<><>" CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council - 23 Meeting Date: 23 Aug 2016 Aug 2016 Regular Meeting of the Council Agenda Item No: AGD - 2407 Confidential: No Originated By: Graham Backus Title: Request for Construction of Access Road to NW4-49-21-W4
ACTION / RECOMMENDATION:
Administration is looking for direction from Council as to how they wish to proceed with this request as per Policy 17.04.
BACKGROUND INFORMATION:
Administration received a letter from the owner of NW4-49-21-W4 requesting Camrose County to construct a road within RR214 Right of Way so that their renter is able to access the quarter section North of Secondary Highway 617. The renter is currently accessing the quarter through their neighbours quarter section (SW4-49-21-W4) either through a old lease road or their neighbors hay field. They state that this access is "becoming increasingly impossible" due to washouts and becoming too narrow for the equipment. At the August 9, 2016 Council meeting Council requested that Administration core the proposed access road RR214 Right of Way North of Secondary Highway 617 to better determine the base and the ability to build and gravel an agricultural access.
Policy, Bylaws, Provincial Acts or Regulations: Policy 17.04
The Road Construction Project aligns with the Camrose County Municipal Operating Principles Plan, Infrastructure Goal 1 - "To develop and implement a sustainable long term plan for maintaining and enhancing the Municipalities road network" Financial Implications: Currently Public Works has no budget for this request for 2016. The road could be budgeted for 2017 should council motion to construct.
Rough estimate for Option 1 (proposed by Landowner) to construct 800m of No. 4 Access to farm land only, as per policy description "No. minimum clay cover, no compaction, 8m. surface width. May be constructed with V type ditches only. May not require any gravel. Generally not a through road. No residences. No snow plowed during the winter months." on the RR214 Alignment North of SH617 would be $14,500.00 (2) graders (2) days, 3 Culverts,.
Should Council wish to upgrade the spec. to include gravel and subgrade compaction the estimated cost would climb to $20,000.00 to $25,000.00. The alignment would need to be very dry, and the fence on the West side of the R/W would need to be removed, this could also be an additional cost. Scheduling of the Shoulder Pulling Crew would need to be adjusted should it be requested that this
Request for Construction of Access Road to NW4-49-21-W4 Page 11 of 231 ... Agenda Item # 6.1
road is constructed this year. Alternatives to the Recommendation: Currently RR214 North of SH617 is an undeveloped government road allowance. The Right of Way that the applicants are asking to be built to a No. 4 Access is located within the flood plain of Hay lakes and could be susceptible to flooding at some point in time. Options 1,2, and 3 were proposed by the Land owner in their letter:
1. Option 1: That Camrose County Construct a No. 4 Access to farm land only to the NW4-49- 21-W4 RR214 North of SH617 2. Option 2: That Camrose County Construct a No. 4 Access to farm land and extend existing RR214 South to the NW4-49-21-W4 3. Option 3: That County construct a road on private land located at RR213A N. of SH617 (1/4 section line where there is no Road Allowance)
Administration have added three additional Options for Councils consideration:
1. Option 4: That Camrose County approve the Landowner to Construct a No. 4 Access either from the North or the South to the NW4-49-21-W4 . 2. Option 5: That County and owner may enter into an agreement to each fund a percentage of construction costs, as the road would only be a benefit to the land owner for the 1/4 Section it is accessing. 3. Option 6: Suggest the Land Owner may enter into a Easement discussions with the current owner of the SW4-49-21-W4 to secure future access should their neighbours land sell and improve their current access.
Pro's: Con's: Communication: Documentation: 1. Letter form Dieter and Marleen Gruenberg 2. Drawing and Air Photo Plan 3. Road Construction Policy 17.04 4. Picture of East Property Line looking North from Sec Hwy 617 5. Picture of West Property Line looking North from Sec Hwy 617
DISCUSSION:
Administration has completed a investigation of the subgrade and has surveyed the right of way (R/W): SUMMARY: Topsoil depth 6" Subgrade: High Plastic Clay Moisture: Over optimum ( Discing and Drying would be required if spec is upgraded from a No. 4 to include gravel ) Survey: An existing Drainage Ditch spans the West Property line of the R/W with a four strand barb wire fence on the East side of the Drainage Ditch both are encroaching onto the County R/W. The fence would have to be removed to accommodate construction. Road Construction Policy 17.04
Request for Construction of Access Road to NW4-49-21-W4 Page 12 of 231 ... Agenda Item # 6.1
1. In accordance with the intent of the Municipal Government Act, Council will construct roads whenever required within Camrose County, only when such construction is deemed to be in the interest of the public generally, and
2. Requests received by a resident or ratepayer of the County for the construction of a particular road, within a public right of way, will be considered by Council and dealt with on the basis of the merits of each individual request. The Standard that either the Land owner build the road or the County, should Council motion Administration to, would be No.4 Access to farmland only.
ROAD CONSTRUCTION CLASSIFICATIONS & STANDARDS
No. 4 Access to farm land only. No. minimum clay cover, no compaction, 8m. surface width. May be constructed with V type ditches only. May not require any gravel. Generally not a through road. No residences. Not snow plowed during the winter months.
Reviewed and Approved:
Request for Construction of Access Road to NW4-49-21-W4 Page 13 of 231 ... Agenda Item # 6.1
1026 Keith Road Sherwood Park, AB T8A 1G3 July 15, 2016
Mr. Paul King, CAO Camrose County 3755 - 43 Ave. Camrose, AB T4V 3S8
Dear Mr. King
This letter is a request to obtain an access road to our quarter of land at Hay Lakes. We have owned the quarter at NW-4-49-21-4 for 36 years.
Our renter, Ivan Selin, has infonned us that he is having difficulty getting his farming equipment on to the land to farm it and also having difficulty transporting out the grain. He has been using a lease road to obtain access to the quarter when possible and travelling over a neighbour’s field when the road is impassible. Using the lease road is becoming increasingly impossible. Over the years, the road that goes over a hillside has washed away and is very narrow at some points. Also the size of farming equipment has increased and some of the equipment is too wide for the road as the road is bordered by trees on both sides.
Historically, road allowances were surveyed with the intent that each quarter of land would have access. The road allowance leading to our quarter was not developed because of frequent spring flooding .(The road allowance which is now highway 617 was also not developed at that time for the same reason.) In addition, when the oil companies started drilling wells, they build a lease road extending through the quarter at SW-4-49-21-4. This road could be used by my uncle, who owned and lived on our quarter. When the oil company closed the well, my father, who owned the quarter at SW-4-49-21 told them they could leave the road. This is the road we and our renter currently use.
This road is often impassible after rain or in winter. The hillside is dangerous. Several times we have slid sideways and could easily flip over and roll down the hill. It is also frightening to think that medical aid could not reach us when we are staying at the farm. We rely on the goodwill of our neighbour to go over his pasture when we can not use the road. This land was once in our family, but now is owned by Mr. Don Begonyk. Ifthe owner of this land changes, we may not be able to drive through it to access our land.
When we first purchased the land in 1980, we intended to build a house and live there. With no reliable road access, we were not able to do so. We would not have been able to travel to work and our children could not have walked such a great distance to the school bus. Our children, and in future years, our grandchildren are in the same situation. This would also apply to any new owner should we
Request for Construction of Access Road to NW4-49-21-W4 Page 14 of 231 ... Agenda Item # 6.1
We want to make it clear that we are not asking for access to our yard site, only to our quarter. We understand that we would be required to maintain the road from our quarter to the yard. We pay taxes and don't understand why we can not receive the same services as others. What is the county’s policy on providing and maintaining road allowances?
Several options for an access road exist. The original road allowance which is on flat land beside the drainage ditch could be developed as flooding is no longer an issue. There is also the possibility that an access road could come in from the north. The road that leads up to Mr. Reinke’s property could be extended to our quarter. This would involve building a road on a hillside and putting a culvert in the drainage ditch. The third option would be to cut the steep hil entrance at RFl213A-617HWYand gravel the present lease road up to our quarter. l
Providing a proper and usable safe access road would be a benefit to agricultural and personal use as well as possible development of our quarter. We respectfully ask for your assistance to resolve this issue. %Yours truly, yy Dieter and Marleen Gruenbe
co. Doug Lyseng, Division 7 Councillor
Request for Construction of Access Road to NW4-49-21-W4 Page 15 of 231 ... NW4 Request for Construction ofAccess Road to
- RR214 Proposed Road Construction 49 - 21 - W4
Agenda Item#6.1 Page 16 of 231 05/06/2016 - 06/18/2016
... Agenda Item # 6.1
1 Section: Page: Adopted: November 12, 2014 PUBLIC WORKS #512/14 Subject: Control Code: ROAD CONSTRUCTION 17.04
ROAD CONSTRUCTION
1) In accordance with the intent of the Municipal Government Act, Council will construct roads whenever required within Camrose County, only when such construction is deemed to be in the interest of the public generally, and
2) Requests received by a resident or ratepayer of the County for the construction of a particular road, within a public right of way, will be considered by Council and dealt with on the basis of the merits of each individual request.
PROCEDURES - LOCAL ROAD CONSTRUCTION PLAN
A five (5) year Local Road Construction Priority list is developed to allow for the orderly development of the local road system. This 5 year plan would allow for the engineering and contract preparation to be prepared 1 year in advance of the actual construction.
The Priority List shall be reviewed and approved by Council each year. The amount of contract local road construction will be determined by the budget funds available each year.
ROAD CONSTRUCTION PROJECTS NOT INCLUDED ON PRIORTY LIST.
SPECIAL GRANT PROGRAMS – RESOURCE ROADS
These are special programs that allow for outside funding for the construction of local roads. The required County contribution for these types of projects would be funded from Reserves at the time of program and the approval. These roads would automatically be considered our highest construction priority at the time the grant is available. These projects have NOT been included on the Priority List.
ACCESS REQUESTS and OTHER REQUESTS
Specific requests from landowners for access and other requests for road reconstruction for industrial / agricultural developments etc. These projects have NOT been included on the Priority List.
The Manager of Public Works will recommend Road Construction Priorities to Council for their consideration and approval.
119/85 Feb. 12 420/98 October 13, 1998 #70/03 January 28, 2003 #159/09-Apr 14/09
Request for Construction of Access Road to NW4-49-21-W4 Page 17 of 231 ... Agenda Item # 6.1
2 Section: Page: Adopted: November 12, 2014 PUBLIC WORKS #512/14 Subject: Control Code: ROAD CONSTRUCTION 17.04
That any section of road under construction be posted with the necessary signs to restrict all but local traffic as per Alberta Infrastructure’s “Traffic Accommodation Manual”
ROAD CONSTRUCTION CLASSIFICATIONS & STANDARDS
CLASS
No. 1 Heavily traveled rural road. Resource type road. A road that carries heavy truck traffic. Surface width 9 m, 1 .0 m. clay cover minimum. 100% compaction on the top 300 mm of finished surface.
No. 2 Heavily traveled rural road; but not carrying heavy loads such as resource roads do. Surface width 8 m, 600 mm clay minimum, compaction 98% on the top 300 mm of finished surface.
No. 3 Average traffic flow. Not intended to support extensive heavy traffic. Example would be roads leading to resort areas or subdivisions. Surface width 8 m, 300 mm clay cover minimum, compaction 98% on the top 150 mm
No. 4 Access to farm land only. No. minimum clay cover, no compaction, 8m. surface width. May be constructed with V type ditches only. May not require any gravel. Generally not a through road. No residences. Not snow plowed during the winter months.
119/85 Feb. 12 420/98 October 13, 1998 #70/03 January 28, 2003 #159/09-Apr 14/09
Request for Construction of Access Road to NW4-49-21-W4 Page 18 of 231 ... Agenda Item # 6.1
Request for Construction of Access Road to NW4-49-21-W4 Page 19 of 231 ... Agenda Item # 6.1
Request for Construction of Access Road to NW4-49-21-W4 Page 20 of 231 ... Agenda Item # 7.1
"<><>" CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council - 23 Meeting Date: 23 Aug 2016 Aug 2016 Regular Meeting of the Council Agenda Item No: AGD - 2401 Confidential: No Originated By: Jaime Aicken Title: Bank Reconciliation Report
ACTION / RECOMMENDATION:
That the bank reconciliation report for July 2016 be approved as presented.
BACKGROUND INFORMATION:
Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: None. Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: DISCUSSION:
Reviewed and Approved:
Bank Reconciliation Report Page 21 of 231 ... Agenda Item # 7.1
July 2016 Bank Reports
Royal Bank Camrose County GL Accts
General Account Bank Balance -Beginning$ 1,899,262.79 Beginning Book Balance$ 2,204,238.39 1097419 Month Transactions$ 6,237,525.39 Monthly transactions$ 12,402,698.92 5-3-00-01-121-00-0000 Bank Balance - Ending $ 8,136,788.18 Book Balance - Ending $ 14,606,937.31 Adjustments Adjustments $ 8,136,788.18 Interest $ 1,731.62 Outstanding Checks-$ 478,020.37 Bank Charges$ 2,511.80 Outstanding Deposits$ 6,948,169.50 Reconciled Balance $ 14,606,937.31 Book Balance $ 14,606,937.31
Payroll Account Bank Balance -Ending$ 10,000.00 Book Balance$ 10,000.00 1097732 Outstanding transactions$ - Monthly transactions$ - 5-3-00-02-121-00-0000 Reconciled Balance $ 10,000.00 Book Balance $ 10,000.00
Tax Sale Trust Bank Balance$ 38,033.29 Book Balance$ 38,033.29 1098375 Outstanding transactions Monthly transactions Interest$ 21.88 Interest$ 21.88 5-3-00-01-477-00-0000 Reconciled Balance $ 38,055.17 Book Balance $ 38,055.17
Public Reserve Trust Bank Balance$ 82,304.39 Book Balance$ 82,304.39 1098052 Outstanding transactions Monthly transactions Interest$ 47.35 Interest$ 47.35 5-3-00-02-477-00-0000 Reconciled Balance $ 82,351.74 Book Balance $ 82,351.74
Bank Reconciliation Report Page 22 of 231 ... Agenda Item # 7.2
"<><>" CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 23 Aug 2016 Agenda Item No: AGD - 2405 Confidential: No Originated By: Paul King Title: Councillor Fee Sheets
ACTION / RECOMMENDATION:
That the Councillor fee sheets for Councillor Willoughby for the months of October 2015 through June 2016, and Councillor Miller for the months of February 2016 through June 2016 be accepted as presented.
BACKGROUND INFORMATION:
Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: Alternatives to the Recommendation: Pro's: Con's: Communication: Council Documentation: Fee sheets DISCUSSION:
Reviewed and Approved:
Councillor Fee Sheets Page 23 of 231 ... Agenda Item # 7.2
Councillor Fee Sheets Page 24 of 231 ... Agenda Item # 7.2
COUNCIL EXPENSES EMP.#
NAME: Trevor Miller for the MONTH of Februarv2016 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment from outside Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.)
Report in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE IN-COUNTY OUT—OF-COUNTY /L/ L@ 1 /
y /0 /954$ Lu/2 0 //2, /Z O C, " /k, C’ 0 /‘4/3 4| Z 2/ ////aw //3/ Z’ 0
TOTAL
Certi?ed Correct (Councilor)
DEPT. 04 PREPARED BV: ENTERED BY: DATE:
CLAIM ADDITIONAL EXPENSES ON REVERSE SIDE (Conferences, seminars, etc.)
Councillor Fee Sheets Page 25 of 231 ... Agenda Item # 7.2
C 0 U N C I L Claim for reimbursement of EXPENSES RE: Attendance at conferences, seminars, workshops, etc.
NAME:
CELL PHONE ALLOWANCE: = $ 60.00 I (2.86 GST) *******************************************************>l<=l<**************>l<************ ACTIVYTYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST)
Meals: = $ I Miscellaneous: (specify)
Per Diem @ $5.00/day = 33 I
TOTAL CLAIM = $
*************************************************************************************
ACTIVYTYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST)
Meals: = $ Miscellaneous: (specify)
Per Diem @ $5.00/day = 33 I
TOTAL CLAIM =
**************************************************************************************
ACTIVITY A TTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST)
Meals: = $ Miscellaneous: (specify)
Per Diem @ $5.00/day = $ I
= $
TOTAL CLAIM = $
Councillor Fee Sheets Page 26 of 231 ... Agenda Item # 7.2
Councillor Fee Sheets Page 27 of 231 ... Agenda Item # 7.2
COUNCIL EXPENSES EMP.#
NAME: Trevor Miller for the MONTH of March, _,,, ,_ 2016 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment from outside Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.)
Report in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE
A IN-COUNTY OUT-OF-COUNTY Q /
TOTAL 2/ é()
Certi?ed Correct (Councilor)
DEPT. 04 PREPARED EV: ENTERED BY: DATE:
CLAIM ADDITIONAL EXPENSES ON REVERSE SIDE (Conferences, seminars, etc.)
Councillor Fee Sheets Page 28 of 231 ... Agenda Item # 7.2
C 0 U N C I L Claim for reimbursement of EXPENSES RE: Attendance at conferences, seminars, Workshops,etc.
NAME:
CELL PHONE ALLOWANCE: $ 60.00 I (2.86 GST) ************************************************************************************ ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST)
Meals: = $ I Miscellaneous: (specify)
Per Diem @ $5.00/day = $ I
TOTAL CLAIM
*************************************************************************************
ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST) Meals: Miscellaneous: (specify)
Per Diem @ $5.00/day = $ I
= $
TOTAL CLAIM = $
**************************************************************************************
ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST)
Meals: = $ I Miscellaneous: (specify)
Per Diem @ $5.00/day = $ I
= $
TOTAL CLAIM = $
Councillor Fee Sheets Page 29 of 231 ... Agenda Item # 7.2
Councillor Fee Sheets Page 30 of 231 ... Agenda Item # 7.2
COUNCIL EXPENSES EMP.#
Trevor Miller for the MONTH of _Ap_r_il NAME: i_ _ 2016 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment from outsid Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.) e
Repurt in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE IN-COUNTY OUT-OF-COUNTY i/ ‘ //1?
7/0 M /CC ,. //W
TOTAL 2 3%;
Certi?ed Correct (Councilor)
DEPT. 04 PREPARED BY ENTERED BY: DATE:
CLAIM ADDITIONAL EXPENSES ON REVERSE SIDE (Conferences, seminars, etc.)
Councillor Fee Sheets Page 31 of 231 ... Agenda Item # 7.2
Councillor Fee Sheets Page 32 of 231 ... Agenda Item # 7.2
Councillor Fee Sheets Page 33 of 231 ... Agenda Item # 7.2
COUNCIL EXPENSES EMP.#
NAME: Trevor Miller for the MONTH of Mav 2016 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment from outsid Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.) e
Report in Kilometers DATE MEETINGS ATTENDED NUMBER NON—CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE
- IN-COUNTY OUT-OF-COUNTY 024 /7/ ”/‘7/ / 0 72»
TOTAL sj
Certi?ed Correct (Councilor)
DEPT. 04 PREPARED BY: ENTERED BY: DATE:
CLAIM ADDITIONAL EXPENSES ON REVERSE SIDE (Conferences, seminars, etc.)
Councillor Fee Sheets Page 34 of 231 ... Agenda Item # 7.2
Councillor Fee Sheets Page 35 of 231 ... Agenda Item # 7.2
Councillor Fee Sheets Page 36 of 231 ... Agenda Item # 7.2
COUNCIL EXPENSES EMP.#
NAME: Trevor Miller for the MONTH of June 2016 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment from outside Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.)
Regort in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE ,/ IN-COUN TY OUT—OF-COUNTY / *2/& I V /5 /W/9C //Z, Zo 7 /Q C:K/v‘44t// / 7/ 3
TOTAL 0'0’
Certi?ed Correct (Councilor)
DEPT. 04 PREPARED BY: ENTERED BY: DATE:
CLAIM ADDITIONAL EXPENSES ON REVERSE SIDE (Conferences, seminars, etc.)
Councillor Fee Sheets Page 37 of 231 ... Agenda Item # 7.2
C 0 U N C I L Claim for reimbursement of EXPENSES RE: Attendance at conferences, seminars, workshops, etc.
NAME:
CELL PHONE ALLOWANCE: = $ 60.00 I (2.86 GST) ************************************************************************************ ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED:
Lodging: (attach receipts) nights @ = {B I ( GST)
Meals: = $ Miscellaneous: (specify)
Per Diem @ $5.00/day = $3 I
TOTAL CLAIM = $
*************************************************************************************
ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST) Meals: Miscellaneous: (specify)
Per Diem @ $5 .00/day = 35 I
TOTAL CLAIM =
**************************************************************************************
ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST) Meals: I Miscellaneous: (specify)
Per Diem @ $5.00/day = $ I
=
Councillor Fee Sheets Page 38 of 231 ... Agenda Item # 7.2
Councillor Fee Sheets Page 39 of 231 ... Agenda Item # 7.2
COUNCIL EXPENSES EMP.#
NAME: Brian Willough _ __ bv for the MONTH of October__V__ 2015 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment from outside Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.)
Report in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE IN-COUNTY OUT-OF-COUNTY
I3 M K. 7;-vra:/'1» I la ("KL ll pl 13 J “IC- 1.; ‘l— ’ 21 /Vtrec /L is Io... .) '7 lmdé.43'»
TOTAL
Certi?ed Correct (Councilor)
DEPT. 04 PREPARED BY: ENTERED BY‘ DATE-
CLAIM ADDITIONAL EXPENSES ON REVERSE SIDE (Conferences, seminars, etc.)
Councillor Fee Sheets Page 40 of 231 ... Agenda Item # 7.2
C 0 U N C I L Claim for reimbursement of EXPENSES RE: Attendance at conferences, seminars, workshops, etc.
NAME:
CELL PHONEALLOWANCE: = $ 60.00 1 (2.86 GST) ************************************************************************************ ACTIVITYATTENDED Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST ) Meals: = $ I Miscellaneous: (specify)
Per Diem @ $5 .00/day = 55 I
TOTAL CLAIM = $
*************************************************************************************
ACTIVITYATTENDED Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST) Meals: I Miscellaneous: (specify)
Per Diem @ $5.00/day = $ 1
TOTAL CLAIM = $
**************************************************************************************
ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST)
Meals: = $ I Miscellaneous: (specify)
Per Diem @ $5.00/day = $
=
Councillor Fee Sheets Page 41 of 231 ... Agenda Item # 7.2
Councillor Fee Sheets Page 42 of 231 ... Agenda Item # 7.2
The Westin Edmonton 10135 100 St Edmonton, AB T5J 0N7 Wrsrw Canada Tel: 780-426-3636 Fax: 780-428-1454 HOTELS&RESORTS
Brian Willoughby Page Number 1 Invoice Nbr 27650043 3755 43rd Ave Guest Number 1002708 Camrose, AB T4V 3S8 Folio ID A Arrive Date 17-NOV-15 14:47 Depart Date 19-NOV-15 14:25 No. Of Guest 2 Room Number 707 Club Account
Copy Invoice
Tax ID . 815461330RT0001 The Westin Edmonton O9-FEB-16 09:29 BRADSMO
17-NOV-15 RT905 Room Charge 302.5 17-NOV-15 RT905 GST 15.584 17-NOV-15 RT905 Destination Marketing Fee 9.08 17-NOV-15 RT905 Tourism Levy 12.46 17-NOV-15 RT905 Parking Valet 39.00 17-NOV-15 RT905 GST 1.95 18-NOV-15 11/18/15 Parking Valet 39.00 18-NOV-15 11/18/15 GST 1.95 18-NOV-15 RT707 Room Charge 302.50 18-NOV-15 RT707 GST 15.58 18-NOV-15 RT707 Destination Marketing Fee 9.08 18-NOV-15 RT707 Tourism Levy 12.46 18-NOV-15 RT707 Parking Valet 39.00 18-NOV-15 RT707 GST 1.95 19-NOV-15 VI \?sa -802.09
** Total 802.09 -802.09
Continued on the next page
Councillor Fee Sheets Page 43 of 231 ... Agenda Item # 7.2
The Westin Edmonton 10135 100 St Edmonton,AB T5J 0N7 WESTIN‘ Canada Tel: 780-426-3636 Fax: 780-428-1454 H()'|'EL5&RE50RT5
Brian Willoughby Page Number 2 Invoice Nbr 27650043 3755 43rd Ave Guest Number 1002708 Camrose, AB T4V 3S8 Folio ID A Arrive Date 17-NOV-15 14:47 Depart Date 19-NOV-15 14:25 No. Of Guest 2 Room Number 707 Club Account
"‘** Balance 0.00
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EXPENSE SUMMARY REPORT Currency: CAD
Date Room GST Tuur Levy Foad\Eev Phone Other Tnlal Payment 11-17-2015 302.50 15.58 12.46 0.00 0.00 50.03 380.57 0.00 11-18-2015 302.50 15.58 12.46 0.00 0.00 90.98 421.52 0.00 11-19-2015 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -802.09
31.16 24.92 0.00 0.00 141.01 802.09 -802.09
Councillor Fee Sheets Page 44 of 231 ... Agenda Item # 7.2
Councillor Fee Sheets Page 45 of 231 ... Agenda Item # 7.2
COUNCIL EXPENSES EMP.#
NAME: 'z:AL,~\ for the MONTH of b?r Please indicate time involvement in terms of 1 day, /2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment ?'om outsid Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.) e
rt in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE IN-C OUNTY OUT-OF-COUNTY
A I 4! Mam»; um. M; /mm, /
TOTAL
Certi?ed Correct (Councilor)
DEPT. 04 PREPARED BY: ENTERED BY: DATE:
CLAIM ADDITIONAL EXPENSES ON REVERSE SIDE (Conferences, seminars, etc.)
Councillor Fee Sheets Page 46 of 231 ... Agenda Item # 7.2
C 0 U N C I L Claim for reimbursement of EXPENSES RE: Attendance at conferences, seminars, workshops, etc.
NAME:
CELL PHONEALLOWANCE: = $ 60.00 I (2.86 GST) *****************************************=l=****************************************** ACTI VITYA TTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST)
Meals: = $ I Miscellaneous: (specify)
Per Diem @ $5.00/day = 55 I
TOTAL CLAIM = $
4:229::’c******:'=**:‘:*****:':**:k:':**************:':*:‘:*:'<*k:k:'nk******************=’:*******:':**:'::':*******
ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ GST) Meals: Miscellaneous: (specify)
Per Diem @ $5.00/day = $
TOTAL CLAIM = $
**************************************************************************************
ACTI VITYA TTENDED Date(s): EXPENSES CLAIMED:
Lodging: (attach receipts) nights @ = $ I ( GST) Meals: I Miscellaneous: (specify)
Per Diem @ $5.00/day = $
= $
TOTAL CLAIM = $
Councillor Fee Sheets Page 47 of 231 ... Agenda Item # 7.2
Councillor Fee Sheets Page 48 of 231 ... Agenda Item # 7.2
COUNCIL EXPENSES EMP.#
NAME: Brian Willnughhy for , the MONTH of J anuarvW 2016 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment from outsid Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.) e
Report in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE IN-COUNTY OUT-OF-COUNTY /Q. Codmc-m_ I I L'( [V1 /OC /"1 T? '/Ll .25 kr\
/ 41’ A" TOTAL Certi?ed Correct (Councilor) DEPT. 04 PREPARED BY ENTERED BY. DATE: CLAIM ADDITIONAL EXPENSES ON REVERSE SIDE (Conferences, seminars, etc.) Councillor Fee Sheets Page 49 of 231 ... Agenda Item # 7.2 C 0 UN C I L Claim for reimbursement of EXPENSES RE: Attendance at conferences, seminars, workshops, etc. NAME: CELL PHONE ALLOWANCE: = $ 60.00 I (2.86 GST) *=14********************************=|<************************************************* ACTIVITYATTENDED: A543 C4./H’1t»&»r<.I\_ Date(s): :5 AA ’ .2! EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I GST) Meals: = $ I Miscellaneous: (specify) Per Diem 3 @ $5.00/day = $ I? 1 TOTAL CLAIM = $ ************************************************************************************* ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST) Meals: Miscellaneous: (specify) Per Diem @ $5.00/day = 33 I TOTAL CLAIM = $ ************************************************************************************** ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST) Meals: Miscellaneous: (specify) Per Diem @ $5.00/day = $ I TOTAL CLAIM = Councillor Fee Sheets Page 50 of 231 ... Agenda Item # 7.2 Councillor Fee Sheets Page 51 of 231 ... Agenda Item # 7.2 COUNCIL EXPENSES EMP.# NAME: Brian Willoughbv for the MONTH of Februarv 2016 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment ?'om outside Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.) Report in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE IN-COUNTY OUT-OF-COUNTY cl COJJ C’,'2LL_ Mr:.:».— 1n. / «L6 [Cm / I ?‘:CC.I’L¢-CA1'.1.'.!»JCm....cr.:.c ‘/‘4 3-15I:/"1 I v /vtpc, W ‘)5 l?pn .3 3 “Au [Art-..’.§ //Kn/m/C74.S.‘/09.0 1/4: ")A km .2 '2 (.\Jv{CTi I"/I54-11‘T,./Z. / .20 larva TOTAL Certi?ed Correct (Councilor) DEPT. 04 PREPARED BY: ENTERED BY: DATE: CLAIM ADDITIONAL EXPENSES ON REVERSE SIDE (Conferences, seminars, etc.) Councillor Fee Sheets Page 52 of 231 ... Agenda Item # 7.2 Councillor Fee Sheets Page 53 of 231 ... Agenda Item # 7.2 Councillor Fee Sheets Page 54 of 231 ... Agenda Item # 7.2 COUNCIL EXPENSES EMP.# NAME: Brian Willouehbv for the MONTH of March 2016 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment from outside Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.) Report in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE IN-COUNTY OUT-OF-COUNTY Q /?:E’( ///rfnirrl?a” / Q3 l'—r‘\ CDJJJC/?:'; I I \ / 7 /VI Dr /1 lb ‘Cr-\ 1) 3 6A.),/JCJ!/\ I 3:} TOTAL Certi?ed Correct (Councilor) (J DEPT. 04 PREPARED BY: ENTERED BY DATE: CLAIM ADDITIONAL EXPENSES ON REVERSE SIDE (Conferences, seminars, etc.) Councillor Fee Sheets Page 55 of 231 ... Agenda Item # 7.2 C 0 U N C I L Claim for reimbursement of EXPENSES RE: Attendance at conferences, seminars, workshops, etc. NAME: CELL PHONE ALLOWANCE: 60.00 I (2.86 GST) ************************************************************************************ ACT I I/YTYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST) Meals: = $ I Miscellaneous: (specify) Per Diem @ $5.00/day = $ I TOTAL CLAIM = $ ************************************************************************************* ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST) Meals: I Miscellaneous: (specify) Per Diem @ $5.00/day = $ I TOTAL CLAIM = $ ************************************************************************************** ACTIVYTYA TTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST) Meals: = $ I Miscellaneous: (specify) Per Diem @ $5.00/day = $ I TOTAL CLAIM = Councillor Fee Sheets Page 56 of 231 ... Agenda Item # 7.2 Councillor Fee Sheets Page 57 of 231 ... Agenda Item # 7.2 COUNCIL EXPENSES EMP.# NAME: Brian Willoughby for the MONTH of Anril 2016 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment from outside Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.) Report in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE IN-COUNTY OUT—OF- COUNTY /D. CCJJ/~lC7S'/L. I on Km 4'] / BKSc¢+mu_ gran / (Raw!-0T3JvL, I .20 ‘Ch .20 /VIPC; .3 I /‘\’<3 ' /3 .2Z) l:,._ 42/», ‘/2 ..2a kn TOTAL Certi?ed Correct (Councilor) DEPT. O4 PREPARED BY: ENTERED BY DATE: CLAIMADDITIONAL EXPENSES ON REVERSE SIDE (Conferences, seminars, etc.) Councillor Fee Sheets Page 58 of 231 ... Agenda Item # 7.2 C 0 U N C I L Claim for reimbursement of EXPENSES RE: Attendance at conferences, seminars, workshops, etc. NAME: CELL PHONE ALLOWANCE: 60.00 I (2.86 GST) ***************************************>l<******************************************** ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ = $ I ( GST) Meals: = $ I Miscellaneous: (specify) Per Diem @ $5.00/day = $ = $ TOTAL CLAIM = $ ************************************************************************************* ACTIVITYATTENDED Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ = 3; I ( GST) Meals: = $ I Miscellaneous: (specify) Per Diem @ $5.00/day = $ I = $ $ TOTAL CLAIM = $ ************************************************************************************** ACTIVITYATTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST) Meals: I Miscellaneous: (specify) Per Diem @ $5.00/day = $ I = Councillor Fee Sheets Page 59 of 231 ... Agenda Item # 7.2 Councillor Fee Sheets Page 60 of 231 ... Agenda Item # 7.2 COUNCIL EXPENSES EMP.# NAME: Brian Willoughby for the MONTH of May 2016 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment ?'om outside Committees or Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.) Report in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE IN-COUNTY OUT—OF-COUNTY /O CdJv~[C3'/I. I la lCr\-\ J4 Gli?cm. ’/2 2a [cm I? /*4 PC Mzerr/Z [/7 2a km (O.\JJJ‘f'-1 AAAIUJUAI/‘/liZ.?f"l«} .4, A l‘\/\ TOTAL Certi?ed Correct (Councilor) DEPT. O4 PREPARED BY: ENTERED BY: DATE: CLAIM ADDITIONAL EXPENSES ON REVERSE SIDE (Conferences, seminars, etc.) Councillor Fee Sheets Page 61 of 231 ... Agenda Item # 7.2 C 0 U N C I L Claim for reimbursement of EXPENSES RE: Attendance at conferences, seminars, workshops, etc. NAME: CELL PHONE ALLOWANCE: = $ 60.00 I (2.86 GST) ***********************************************************************=l<************ ACTIVITY A TTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ = $ I ( GST) Meals: Miscellaneous: (specify) Per Diem @ $5.00/day = $ I TOTAL CLAIM = ************************************************************************************* ACTIVITY A TTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ = $ I ( GST) Meals: I Miscellaneous: (specify) Per Diem @ $5.00/day = 39 I TOTAL CLAIM = ************************************************************************************** ACTIVITYATTENDED Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST) Meals: I Miscellaneous: (specify) Per Diem @ $5.00/day = $ I = Councillor Fee Sheets Page 62 of 231 ... Agenda Item # 7.2 Councillor Fee Sheets Page 63 of 231 ... Agenda Item # 7.2 COUNCIL EXPENSES EMP.# NAME: Brian Willoughby for the MONTH of June 2016 Please indicate time involvement in terms of 1 day, 1/2 days, etc. and indicate whether mileage is in KM or MI. (If you received payment from outside Committeesor Boards, which is less than your normal per diem, please indicate an amount if you wish to claim additional payment.) Report in Kilometers DATE MEETINGS ATTENDED NUMBER NON-CLAIMABLE CLAIMABLE & LOCATION OF DAYS MILEAGE MILEAGE IN-COUNTY OUT-OF-COUNTY /D /3,-ac /1422::rz-JL. //1 elk la»-. M Gm J2/12L. / :23 11/». -9 S?’ TC:->J.\IcA31, I lc, TOTAL Certi?ed Correct (Councilor) DEPT. 04 PREPARED BY: ENTERED BY: DATE: CLAIMADDITIONAL EXPENSES ON REVERSE SIDE (Conferences, seminars, etc.) Councillor Fee Sheets Page 64 of 231 ... Agenda Item # 7.2 C 0 U C I L Claim for reimbursement of EXPENSES RE: Attendance at conferences, seminars, workshops, etc. NAME: CELL PHONEALLOWANCE: = $ 60.00 I (2.86 GST) ***********************************************=l<***=l<******************************** A CT] VITYA TTENDED: Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ = 39 I ( GST) Meals: Miscellaneous: (specify) Per Diem @ $5.00/day = $ I TOTAL CLAIM = $ ************************************************************************************* ACTIVITYATTENDED Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ I ( GST) Meals: I Miscellaneous: (specify) Per Diem @ $5.00/day = $ I = $ = $ TOTAL CLAIM ************************************************************************************** ACTIVITYATTENDED: _,_ Date(s): EXPENSES CLAIMED: Lodging: (attach receipts) nights @ = $ I ( GST) Meals: I Miscellaneous: (specify) Per Diem @ $5.00/day = $ I = $ TOTAL CLAIM = $ Councillor Fee Sheets Page 65 of 231 Page 66 of 231 ... Agenda Item # 7.3 "<><>" CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 23 Aug 2016 Agenda Item No: AGD - 2410 Confidential: No Originated By: Paul King Title: Council Meeting Start Time September ACTION / RECOMMENDATION: That Council set the start time for the September 13 and September 27 Council meetings as 9:00 am. BACKGROUND INFORMATION: Change in time to accommodate harvest and MPC meeting prior to the September 27 Council meeting. Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: DISCUSSION: Reviewed and Approved: Council Meeting Start Time September Page 67 of 231 Page 68 of 231 ... Agenda Item # 7.4 "<><>" CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 23 Aug 2016 Agenda Item No: AGD - 2414 Confidential: No Originated By: Paul King Title: Cheque Registers ACTION / RECOMMENDATION: That the Cheque Register listing for cheques 20161189 through cheque 20161759 inclusive, for the period May 27 - July 29, 2016 be approved as presented. BACKGROUND INFORMATION: The cheque registers are presented for council information and approval. Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: Alternatives to the Recommendation: Pro's: Con's: Communication: Council Documentation: Cheque Listing for Accounts Payable DISCUSSION: Reviewed and Approved: Cheque Registers Page 69 of 231 ... Agenda Item # 7.4 Cheque Registers Page 70 of 231 ... Agenda Item # 7.4 Cheque Registers Page 71 of 231 ... Agenda Item # 7.4 Cheque Registers Page 72 of 231 ... Agenda Item # 7.4 Cheque Registers Page 73 of 231 ... 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Agenda Item # 7.5 "<><>" CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 23 Aug 2016 Agenda Item No: AGD - 2416 Confidential: No Originated By: Paul King Title: Christmas Operational Hours ACTION / RECOMMENDATION: That Camrose County Council approve the 2016 Christmas Operational Hours as follows: Saturday December 25, 2016 - office closed (Christmas Day) Sunday December 26, 2016 - office closed (Boxing Day) Monday December 27, 2016 - office closed (day in lieu for Christmas Day) Tuesday December 28, 2016 - office closed (day in lieu for Boxing Day) Friday December 30, 2016 - office closed (Floater Day as per contract) Monday January 2, 2017 - office closed (New Years Day) and further that the Council - Staff breakfast be held Friday December 16, 2016. BACKGROUND INFORMATION: Policy, Bylaws, Provincial Acts or Regulations: Policy 7.14 Named Holidays, IUOE Agreement Financial Implications: Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: Policy 7.14 DISCUSSION: Reviewed and Approved: Christmas Operational Hours Page 103 of 231 ... Agenda Item # 7.5 1 Section: Page: Adopted: November 12, 2014 STAFF #512/14 Subject: Control Code: NAMED HOLIDAYS 7.14 Named Holidays In addition to annual vacation leave, Camrose County recognizes the following as paid holidays for permanent staff: 1. New Year’s Day 2. Alberta Family Day 3. Good Friday 4. Easter Monday 5. Victoria Day 6. Canada Day 7. Civic Holiday 8. Labour Day 9. Thanksgiving Day 10. Remembrance Day 11. Christmas Day 12. Boxing Day 13. Christmas Floater Day In the event that a named holiday listed above falls on a Saturday or Sunday, the following working day shall be deemed the holiday. If the County requires an employee to work on the day observed in lieu of the named holiday, the employee shall be allowed another day off in lieu of the named holiday. Permanent Part-time and Temporary employees shall receive Holiday Pay at their regular rate of pay after thirty (30) days of employment and if the named holiday falls on a regularly scheduled day of work. Policy 7.00-Jan/10 #9/14-Jan 1414 Christmas Operational Hours Page 104 of 231 ... Agenda Item # 8.1 "<><>" CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 23 Aug 2016 Agenda Item No: AGD - 2415 Confidential: No Originated By: Teresa Gratrix Title: Camrose Association for Community Living Request for Sponsorship ACTION / RECOMMENDATION: That Camrose County Council approve a Category "C" sponsorship at the silver level ($500.00) to the Camrose Association for Community Living (CAFCL) Charity Auction event to be held October 15, 2016 at the Camrose Regional Exhibition, with funding to come from Grants to Organizations in the 2016 budget. BACKGROUND INFORMATION: Administration received a request for sponsorship from the CAFCL for their annual Charity Auction. Included with the request was a handwritten thank you note for previous sponsorships. Camrose County sponsored this event in 2014 and 2015 for $500 as well. Policy, Bylaws, Provincial Acts or Regulations: Policy 5.15 Event Sponsorship Municipal Operating Principles - Work together with Community Organizations to achieve common goals Financial Implications: $500 from Grants to Organizations 1-2-12-00-770-00-0000 Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: DISCUSSION: Category C Major Local Events Event Sponsorship:$100.00 - $500.00 Sponsorship Criteria: Events must have a major local component Events must take place within the area of Camrose County Events must show a benefit to Camrose County in terms of tourism and market opportunities and target audiences Subject to budget availability The event Organizing Committee will prepare a detailed Sponsorship Package which o Outlines the goals of objectives of the event and how being a sponsor would benefit Camrose County o Outlines the target audience Camrose Association for Community Living Request for Sponsorship Page 105 of 231 ... Agenda Item # 8.1 o Outlines Sponsorship benefits including media exposure, advertising exposure, and on-site recognition All requests for assistance under Category “C” Sponsorship shall beconsidered by Council. Reviewed and Approved: Camrose Association for Community Living Request for Sponsorship Page 106 of 231 ... Agenda Item # 8.1 1 Section: Page: Motion No.: November 12, 2014 ADMINISTRATION #512/14 Subject: Control Code: EVENT SPONSORSHIP 5.15 EVENT SPONSORSHIP POLICY Camrose County is regularly approached to sponsor events within the County and region. Sponsorship is an important part of meeting the County’s obligations to support and encourage initiatives which encourage economic development and tourism to the County and the region. This policy is designed to provide an equitable means for community organizations to access County funds, to establish mutually beneficial partnerships between the County and the community events. Section 248 of the Municipal Government Act, Revised Statues of Alberta 2000 – Chapter M-26 as amended from time to time describes how a Municipality should administer funds. Section 248 states that a municipality may only make an expenditure that is included in an operating budget, interim operating budget or capital budget or otherwise authorized by the council. This policy aims, therefore, to assist the County to achieve best practice by promoting the establishment of strategies and processes which effectively control the manner in which it provides event sponsorship to the community. GENERAL PRINCIPLES Eligible Projects: Sponsorship is available to a variety of events including sporting, tourism, cultural and general community events and conferences. Projects not funded: Individuals Private functions Dances Political parties, lobby groups or religious groups ASSESSMENT CRITERIA The following criteria must be addressed and will be taken into account by the Council in assessing the priority of the application. The event must: Raise the profile of Camrose County through acknowledgement of their support and assistance Are compatible with Council priorities Reflect rural community values Show a general benefit to the residents of Camrose County LEVEL OF ASSISTANCE AVAILABLE Event sponsorship may be given in the form of a monetary value or in the form of County promotional materials ( #129/08-Mar 25/08 #159/09-Apr 14/09 Camrose Association for Community Living Request for Sponsorship Page 107 of 231 ... Agenda Item # 8.1 2 Section: Page: Motion No.: November 12, 2014 ADMINISTRATION #512/14 Subject: Control Code: EVENT SPONSORSHIP 5.15 County Promotional Materials It is recognized that many local events seeking Council support do so with little lead time. Therefore, the County Administrator or designate may determine applications for sponsorship of Promotional Materials in accordance with the assessment criteria, inventory of promotional materials and within the budget approved by Council. Monetary Value Category A Major National / International Events Maximum Event Sponsorship - $10,000.00 Sponsorship Criteria: Events must have a major national / international component Events must take place within the area of Camrose County Events must show a benefit to Camrose County in terms of tourism and market opportunities and target audiences Subject to budget availability The event Organizing Committee will prepare and present a detailed Sponsorship Package which o demonstrates the credentials of the people involved o the goals and objectives of the event o how they will manage the event o how the Council funds will be spent and why they are needed o outlines potential partnership opportunities with Camrose County in terms of websites, marketing, advertising, on-site recognition and communication programs o outlines other promotional and marketing initiatives as a result of county sponsorship of the event o documentation of the promotional exposure that Camrose County is to receive from the sponsorship o submission of a comprehensive business plan as an attachment to each report relating to a sponsorship request All requests for assistance under Category “A” Sponsorship shall be considered by Council. #129/08-Mar 25/08 #159/09-Apr 14/09 Camrose Association for Community Living Request for Sponsorship Page 108 of 231 ... Agenda Item # 8.1 3 Section: Page: Motion No.: November 12, 2014 ADMINISTRATION #512/14 Subject: Control Code: EVENT SPONSORSHIP 5.15 Category B Major Provincial Events Event Sponsorship - $1000.00 - $3000.00 Sponsorship Criteria: Events must have a major provincial component Events must take place within the area of Camrose County Events must show a benefit to Camrose County in terms of tourism and market opportunities and target audiences Subject to budget availability The event Organizing Committee will prepare a detailed Sponsorship Package which o Outlines the goals of objectives of the event and how being a sponsor would benefit Camrose County o Outlines the target audience o Outlines Sponsorship benefits including media exposure, advertising exposure, and on-site recognition All requests for assistance under Category “B” Sponsorship shall be considered by Council. Category C Major Local Events Event Sponsorship: $100.00 - $500.00 Sponsorship Criteria: Events must have a major local component Events must take place within the area of Camrose County Events must show a benefit to Camrose County in terms of tourism and market opportunities and target audiences Subject to budget availability The event Organizing Committee will prepare a detailed Sponsorship Package which o Outlines the goals of objectives of the event and how being a sponsor would benefit Camrose County o Outlines the target audience o Outlines Sponsorship benefits including media exposure, advertising exposure, and on-site recognition All requests for assistance under Category “C” Sponsorship shall be considered by Council. #129/08-Mar 25/08 #159/09-Apr 14/09 Camrose Association for Community Living Request for Sponsorship Page 109 of 231 ... Agenda Item # 8.1 4 Section: Page: Motion No.: November 12, 2014 ADMINISTRATION #512/14 Subject: Control Code: EVENT SPONSORSHIP 5.15 Category D Local Events Event Sponsorship - $25.00 - $100.00 Sponsorship Criteria: Camrose County is committed to social responsibility and community involvement. We promote these values not only in our coverage of the community, but also by our active support for organizations and causes that serve the public interests and well-being Events must take place within the area of Camrose County All requests for sponsorship must be made to Camrose County in writing and must address the following: Event Name: Location: Date: Time: o Brief description of the event and who is the beneficiary o Specific sponsorship you are requesting Subject to budget availability Requests for assistance under Category “D” may be considered by the County Administrator or designate. #129/08-Mar 25/08 #159/09-Apr 14/09 Camrose Association for Community Living Request for Sponsorship Page 110 of 231 ... Agenda Item # 8.1 Burgess Building 4604 — 57 Street Cctmrose, A CamroseAssociationForCommunitgLivi T4V2BE Telephone (780)672-02577 ng Fax (780)672-7484 Email cofc|@cc1fc|.org August 2016 Camrose County Jody Yuha 3755 43rd Avenue Camrose, AB T4V 358 The Camrose Association For Community Living Charity Auction will be held October 15, 2016 at the Camrose Regional Exhibition. This year our focus is on making a difference in our programs for children & teens with special health and developmental concerns, families at risk and adults with disabilities. Our message, "Everyone Has A Story” speaks to the importance of learning about people's situations. Kimberly Ostrem (whom you see in the signature photo above) is in one of our programs and she will tell her story at this year's event. Last year, with contributions from community members we worked together to make a difference in the lives of: 32 children with special needs attended Kandu Summer Camp where they met other children, made friends, had fun and learned new things. 105 moms were given assistance to learn the skills to have & raise healthy children through the TIPS and PCAP programs in East Central Alberta. 117 children had better moms because of our program. 700 school children received presentations on Body Image & Brain Injury Prevention by individuals’ we hired from our program's 491 people were fed through 32 Community kitchens we offered We ask you & invite you to support our 2016 Charity Auction. You could: Be a corporate sponsor at the Lead ($5000), Platinum ($2500), Gold (51000), Silver ($500) or Bronze ($250) level. Make a monetary donation Donate an item for our silent, live auction or a prize Purchase tickets or a corporate table of 8, 10, or 12 at a cost of $60 per ticket. Tickets go on Sale September 5, 2016. Ifyou have something that you would like to donate to our auction, please call us at the office and we will be very happy to send someone over to pick it up. We appreciate this so much. 2016 has been a difficult time for many Albertans and we respect that. This year and every other year we are grateful for any and every sponsorship and auction item we receive. For more information, please contact our Public Relations Manager, Cherilyn Sharkey, at (780)-672-0257 or csharkey@cafc|.org We invite you to help those in your community Sincerely, :\fC‘/Lc.¢_.-K47’?9&0;zaéct m/w‘Vr*‘5”” K‘? Esther McDonald Cherilyn Sharkey Chief Executive Officer Public Relations Manager n accordance with Alberta Charitable Fundraising Act, we are pleased to provide the following information:The CAFCL2016 Charity Auction Committee has set a $75,000 'evenue target in the budget. Projected estimated fundraising expenses are 27 per cent of gross revenue. For more information, please contact Esther McDonald, CEO,Camrose Association For Community Living. Camrose Association for Community Living Request for Sponsorship Page 111 of 231 ... Agenda Item # 8.1 Burgess Building 4604 — 57 STree ( » or( » Comrose,ABT amrosc A ssocialon t» F: ommunigIt wing T4V2E7 Telephone (780)672-0257 Fax (780)672-7484 Email cofc|@cofc|.org Leading Sponsor $ 5,000 Gold $ '1,OOO Camrose Association for Community Living Request for Sponsorship Page 112 of 231 ... Agenda Item # 8.1 Burgess Building 4604 — 57 Street » I » » » Comrose, 5SOClat|On A amr‘O5C Or‘ On1mUI1lt3Wlng '|'4\/2E7B Telephone (780)672-0257 Fax (780)672-7484 Email cofcl@cofc|.org Featured Item Donor (GIKitem value $1,000 +) - 2 complimentary tickets (value$100.00) Newspaper advertising recognition after the event Event program ad recognition Business Receipt Facebook & Website recognition Business listed on Donor Wall at CAFCL Half Screen Ad on the PowerPoint presentation the night of the event - Program ad - Business receipt - Newspaper advertising recognition after the event - Business listed on Donor Wall at CAFCL - Quarter screen ad on PowerPoint presentation the night of the event 5 W.13%”i2iE3$250 - Program ad - Business receipt - Newspaper advertising recognition after the event - Business listed on Donor Wall at CAFCL - Business listed on PowerPoint presentation the night of the event Sporting Events or ncert Tickets Autographed Sports Jewelry Electronics Theater Tickets Fishing Equipment Clothing Power Tools Restaurant Certificates Golf Designer Handbags Wood CraftedProducts Hotel or B&BAccommodations Ski or Snowboard Gear Salon & Spa Treatments Artwork Limousine Service Boating Accessories Themed Gift Baskets Fitness Membership Weekend Getaway Packages Hockey Equipment Kitchen Gadgets KidsToys/Activities 000000 Camrose Association for Community Living Request for Sponsorship Page 113 of 231 ... Agenda Item # 8.1 Camrose Association for Community Living Request for Sponsorship Page 114 of 231 ... Agenda Item # 9.1 "<><>" CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council - 23 Meeting Date: 23 Aug 2016 Aug 2016 Regular Meeting of the Council Agenda Item No: AGD - 2406 Confidential: No Originated By: Graham Backus Title: Ohaton - Street Improvement Alternatives ACTION / RECOMMENDATION: That Camrose County Council direct Administration to proceed with graveling and the application of Clearview dust control to Taylor Street and Molville Street between Railway Avenue and Alberta Avenue as well as gravel and apply Clearview dust control to Railway Avenue and Alberta Avenue between Taylor Street and Molville Street with funding to come from Municipal Reserves. BACKGROUND INFORMATION: Initial discussion regarding the need for street improvement came about a result of a number of phone calls from concerned residents regarding the condition of Taylor Street and Railway Avenue. These streets were surfaced with cold mix at some point, and over time have deteriorated to the current situation where Street Improvements are required. Upon further inspection of the neighbourhood, it was determined that Moville Street should be added as well. Initial budget considerations made in 2015 for the 2016 operational budget were to turn the noted sections of roadway back to gravel, so any costs over and above that will be unbudgeted expenses. As a result of the June 28, 2016 Regular meeting of Council, in which it was initially recommended that these streets be paved with hot-mix asphalt, it was requested that a formal survey be sent to the residents to be directly affected by this project to allow them to have the appropriate input. The results of that survey were presented to Council August 9, 2016 the response was poor with an overall landowner participation of 43%. Response was as follows, with Parcels in Favor of Hot-Paving: 11 (78.6% of responses received) Parcels in Favor of Gravel with Clearview: 3 (21.4% of responses received) On the August 9, 2016 Council meeting, Council requested administration to contact each resident who reside on the streets in question personally and request a preference surface treatment they would prefer ie. Hot-Paving or Gravel with Clearview and summarize the results. Policy, Bylaws, Provincial Acts or Regulations: The Road Construction Project aligns with the Camrose County Municipal Operating Principles Plan, Infrastructure Goal 1 - "To develop and implement a sustainable long term plan for maintaining and enhancing the Municipality's road network" Financial Implications: The majority of this project would be an unbudgeted expenditure. Proposed additional funding would come from Municipal Reserves and a Local Improvement Tax. Alternatives to the Recommendation: Ohaton - Street Improvement Alternatives Page 115 of 231 ... Agenda Item # 9.1 That Camrose County Council direct Administration to prepare a Local Improvement Plan to pave Taylor Street and Molville Street between Railway Avenue and Alberta Avenue as well as pave Railway Avenue and Alberta Avenue between Taylor Street and Molville Street, and further; that the Local Improvement Plan be circulated to the residents to whom the Plan would apply. Pro's: Con's: Communication: Documentation: Ohaton Signatures Ohaton Street Improvement Survey Results Existing street photos DISCUSSION: The results of a house to house survey conducted August 12,15 & 16th, 2016 encompassing Taylor Street, Alberta Avenue, Railway Avenue and Moville Street, in Ohaton are as follows: Total Number of Parcels Affected by Project (surveys sent): 32 Total Number of Respondents:31 Total Number of Parcels Represented by Respondents: 26 Ohaton Street Improvement Survey Overall Results (See Attached) Hot Paving Cold-Mix Gravel with Clearview Gravel Only No Answer Brittany Sorotsky Robbinsdale Holdings Ltd Donald Walinski Ronald Roose Robert Silverthorn Robbinsdale Holdings Ltd Douglas Meissner Irwin’s Bottom Line Robbinsdale Holdings Ltd Wayne Pizzey Ltd. Gordie G. Holdings Robbinsdale Holdings Ltd Ltd. Josh Thul Robbinsdale Holdings Ltd Norman Bergerson Darcy Reid Billy Joe Steman Peter O’Malley Wendy Fenton Peter O’Malley Phyllis Wilkie Louis Oracheski Lance Dyjur Louis Oracheski Adam Brown Janet Dereniuk Andrew Albers Amanda Booth/Leslie Smolley Terry Everington Darcy Reid Stephan Dumas Norman Bergerson Total 12 Total 0 Total 16 Total 3 Total 1 Ohaton - Street Improvement Alternatives Page 116 of 231 ... Agenda Item # 9.1 Based on the Overall Survey, Gravel with Clearview would be the option preferred. The Survey was broken down by Street's/Avenue's which can be seen in the attached Survey Results. Taylor Street shows more people wanting it to be gravel with Clearview, the majority on Moville would like to see Hot paving, 2/3's of the residents on Alberta Ave would like Hot Paving, and 3/5's of the residents on Railway Ave are for Hot Pave. No one wanted to see Cold mix and there were very few that wanted Only Gravel. Refer to AGD - 2319 from June 28, 2016 for additional information regarding the project Reviewed and Approved: Ohaton - Street Improvement Alternatives Page 117 of 231 ... Agenda Item # 9.1 1 Lo\‘ CHJWROSE \091\’Y V \ov‘u\\e/ROM/M ‘ - YOUR PLACE TO LIVE WORK- PLAY 330-08-07 July 12, 2016 Wilkie, Phyllis Marie PO Box 62 OHATON, AB TOB 3P0 RE: Ohaton Street Improvements Camrose County is currently planning an upcoming street improvement project that abuts property registered under your name in the Hamlet of Ohaton. In an effort to produce the most favorable result for those affected, Camrose County is engaging residents to gather feedback on what alternative they would prefer for these street improvements. The roads requiring work include Taylor and Moville Street between Railway and Alberta Avenue, as well as Railway and Alberta Avenue between Taylor and MovilleStreet. The Public Works department has gathered cost estimates for a number of options as shown in the table below. As a result of these improvements there will likely be a tax implication, Camrose County would like to hear from you regarding the potential options for this project. 75% of the total cost of the project is proposed to be funded through a local improvement tax which would be paid annually over 20 years. The estimated project costs and tax information is noted. The 0 ptio ns are as follows: _ Estimated Capital Cost of Life Expectancy of Estimated Annual Local Alte rnatrve _ Prorect Roadwav Improvement Tax Hot Paving S 254,051 25 S Cold-mix S 211,430 10 $ 255.76 Gravel with Clearview Dust Control 5 16,384 2 S 19.82 Gravel Only 5 11,192 3 $ 13.54 Ifyou could please notify the Public Works department with which alternative you would prefer before August 4”‘,2016 it would be much appreciated as this item will be taken to the council meeting held August 9”‘,2016 for a final decision. You can respond by phone at (780) 672-4449, email at [email protected] , or by mail at the address noted below. Ifyou have any questions or concerns, please don’t hesitate to contact us. Sincerely; Graham Backus, C.E.T. Manager of Public Works, Camrose County Cc: Paul King, CAO, Camrose County Brian Willoughby, Councillor — Div 5, Camrose County 3755 — 43 Avenue, Camrose, Alberta T4V358 780-672-4446 www.county.camrose.ab.ca E-mail:[email protected] Ohaton - Street Improvement Alternatives Page 118 of 231 ... Agenda Item # 9.1 Pczuvnosz options gublicworks@county,camrose.ab.ca Ohaton - Street Improvement Alternatives Page 119 of 231 ... Agenda Item # 9.1 ‘ Lo‘\’- I camnosz \O‘aC>'V‘ou{\or% - WORK- 330-08-07 July 12, 2016 Steman, BillyJoe PO Box 42 OHATON, AB TOB 3P0 RE: Ohaton Street Improvements Camrose County is currently planning an upcoming street improvement project that abuts property registered under your name in the Hamlet of Ohaton. In an effort to produce the most favorable result for those affected, Camrose County is engaging residents to gather feedback on what alternative they would prefer for these street improvements. The roads requiring work include Taylor and Moville Street between Railway and Alberta Avenue, as well as Railway and Alberta Avenue between Taylor and Moville Street. The Public Works department has gathered cost estimates for a number of options as shown in the table below. As a result of these improvements there willlikely be a tax implication, Camrose County would like to hear from you regarding the potential options for this project. 75% of the total cost of the project is proposed to be funded through a local improvement tax which would be paid annually over 20 years. The estimated project costs and tax information is noted. The options are as follows: Estimated Capital Cost of Life Expectancy of Estimated Annual Local lter tive Proiect Roadwav Improvement Tax S 254,051 25 $ 307.32 C S 211,430 10 S 255.76 Gravel with Clearview Dust Control S 16,384 2 5 19.82 Gravel Only S 11,192 3 $ 13.54 Ifyou could please notify the Public Works department with which alternative you would prefer before August 4”‘,2016 it would be much appreciated as this item will be taken to the council meeting held August 9”‘,2016 for a final decision. You can respond by phone at (780) 672-4449, email at QUb|iCWOl'[email protected] , or by mail at the address noted below. Ifyou have any questions or concerns, please don’t hesitate to contact us. Sincerely; Graham Backus, C.E.T. Manager of Public Works, Camrose County Cc: Paul King, CAO, Camrose County Brian Willoughby, Councillor — Div 5, Camrose County 3755 — 43 Avenue, Camrose, Alberta T4V 35 780-672-4446 8 www.county.camrose.ab.ca E-mail:[email protected] Ohaton - Street Improvement Alternatives Page 120 of 231 ... Agenda Item # 9.1 opti Ohaton - Street Improvement Alternatives Page 121 of 231 ... Agenda Item # 9.1 \ L-cs‘: CEMROSE W]oV'| - — 330-08-07 July 12, 2016 Brown, Adam James & Veronica Lorraine PO Box 38 OHATON, AB TOB 3P0 RE: Ohaton Street Improvements Camrose County is currently planning an upcoming street improvement project that abuts property registered under your name in the Hamlet of Ohaton. In an effort to produce the most favorable result for those affected, Camrose County is engaging residents to gather feedback on what alternative they would prefer for these street improvements. The roads requiring work include Taylor and MovilleStreet between Railway and Alberta Avenue, as well as Railway and Alberta Avenue between Taylor and Moville Street. The Public Works department has gathered cost estimates for a number of options as shown in the table below. As a result of these improvements there willlikely be a tax implication, Camrose County would like to hear from you regarding the potential options for this project. 75% of the total cost of the project is proposed to be funded through a local improvement tax which would be paid annually over 20 years. The estimated project costs and tax information is noted. The op?ons are as follows , Estimated Capital Cost of Life Expectancy of Estimated Annual Local Alternative _ Proiect Roadwav Improvement Tax $ 254,051 25 5 307.32 C S 211,430 10 S 255.76 Gravel with Clearview Dust Control S 16,384 2 S 19.82 Gravel Onlv S 11,192 3 s 13.54 Ifyou could please notify the Public Works department with which alternative you would prefer before August 4”‘,2016 it would be much appreciated as this item will be taken to the council meeting held August 9"‘,2016 for a final decision. You can respond by phone at (780) 672-4449, email at gub|[email protected] , or by mail at the address noted below. Ifyou have any questions or concerns, please don’t hesitate to contact us. Sincerely; Graham Backus, C.E.T. Manager of Public Works, Camrose County Cc: Paul King, CAO, Camrose County Brian Willoughby, Councillor — Div 5, Camrose County 3755 — 43 Avenue, Camrose, Alberta T4V 358 780-672-4446 www.county.camrose.ab.ca E-mail:[email protected] Ohaton - Street Improvement Alternatives Page 122 of 231 ... Agenda Item # 9.1 \Lo\- CAMROSE — - 330-08-07 July 12, 2016 Albers, Andrew PO Box 83 OHATON, AB TOB 3P0 RE: Ohaton Street Improvements Camrose County is currently planning an upcoming street improvement project that abuts property registered under your name in the Hamlet of Ohaton. In an effort to produce the most favorable result for those affected, Camrose County is engaging residents to gather feedback on what alternative they would prefer for these street improvements. The roads requiring work include Taylor and Moville Street between Railway and Alberta Avenue, as well as Railway and Alberta Avenue between Taylor and Moville Street. The Public Works department has gathered cost estimates for a number of options as shown in the table below. As a result of these improvements there willlikely be a tax implication, Camrose County would like to hear from you regarding the potential options for this project. 75% of the total cost of the project is proposed to be funded through a local improvement tax which would be paid annually over 20 years. The estimated project costs and tax information is noted. The 0 plions are as follows _ Estimated Capital Cost of Life Expectancy of Estimated nual Local Alternative _ Prorect Roadway Hot Paving S 254,051 25 S ‘”"Z?.:*D§; Cold-mix $ 211,430 10 5 255.76 Gravel with Clearview Dust Control 5 16,384 2 5 19.82 Gravel Only S 11,192 3 S 13.54 Ifyou could please notify the Public Works department with which alternative you would prefer before August 4”‘,2016 it would be much appreciated as this item willbe taken to the council meeting held August 9"‘,2016 for a final decision. You can respond by phone at (780) 672-4449, email at [email protected] , or by mail at the address noted below. Ifyou have any questions or concerns, please don’t hesitate to contact us. Sincerely; Graham Backus, C.E.T. Manager of Public Works, Camrose County Cc: Paul King, CAO, Camrose County Brian Willoughby, Councillor — Div 5, Camrose County 3755 — 43 Avenue, Camrose, Alberta T4V 358 780-672-4446 www.county.camrose.ab.ca E-mail:[email protected] Ohaton - Street Improvement Alternatives Page 123 of 231 ... Agenda Item # 9.1 |\.o\' ‘(M8 YY\0v'\\\€ YOUR PLACE TO LIVE - WORK- PLAY 330-08-07 July 12, 2016 Thul, Josh & Elizabeth PO Box 30 OHATON, AB TOB 3P0 RE: Ohaton Street Improvements Camrose County is currently planning an upcoming street improvement project that abuts property registered under your name in the Hamlet of Ohaton. In an effort to produce the most favorable result for those affected, Camrose County is engaging residents to gather feedback on what alternative they would prefer for these street improvements. The roads requiring work include Taylor and Moville Street between Railway and Alberta Avenue, as well as Railway and Alberta Avenue between Taylor and Moville Street. The Public Works department has gathered cost estimates for a number of options as shown in the table below. As a result of these improvements there will likely be a tax implication, Camrose County would like to hear from you regarding the potential options for this project. 75% of the total cost of the project is proposed to be funded through a local improvement tax which would b pa'd annually over 20 years. The estimated project costs and tax information is noted The option s are as follows: éx Local , Estimated Capital Cost of Life Expectancy of Estimated Annual Alternative , Project Roadwav Improvement Tax 5 254,051 25 S 307.32 S 211,430 10 S 255.76 Gravel with Clearview Dust Control $ 16,384 2 S 19.82 Gravel Only $ 11,192 3 S 13.54 If you could please notify the Public Works department with which alternative you would prefer before August 4"‘, 2016 it would be much appreciated as this item willbe taken to the council meeting held August 9"‘,2016 for a final decision. You can respond by phone at (780) 672-4449, email at gub|[email protected] , or by mail at the address noted below. Ifyou have any questions or concerns, please don’t hesitate to contact us. Sincerely; Graham Backus, C.E.T. Manager of Public Works, Camrose County Cc: Paul King, CAO, Camrose County Brian Willoughby, Councillor — Div 5, Camrose County 3755 — 43 Avenue, Camrose, Alberta T4V 358 780-672-4446 www.county.camrose.ab.ca E-mail:[email protected] Ohaton - Street Improvement Alternatives Page 124 of 231 ... Agenda Item # 9.1 \ Lo\' CEMROSE ‘ONO—T0u - - 330-08-07 July 12, 2016 Bergerson, Norman B PO Box 66 OHATON, AB TOB 3P0 RE: Ohaton Street Improvements Camrose County is currently planning an upcoming street improvement project that abuts property registered under your name in the Hamlet of Ohaton. In an effort to produce the most favorable result for those affected, Camrose County is engaging residents to gather feedback on what alternative they would prefer for these street improvements. The roads requiring work include Taylor and Moville Street between Railway and Alberta Avenue, as well as Railway and Alberta Avenue between Taylor and Moville Street. The Public Works department has gathered cost estimates for a number of options as shown in the table below. As a result of these improvements there will likely be a tax implication, Camrose County would like to hear from you regarding the potential options for this project. 75% of the total cost of the project is proposed to be funded through a local improvement tax which would be paid annually over 20 years. The estimated project costs and tax information is noted. The s are as follows Estimated Capital Cost of Life Expectancy of Estimated Annual Local mative Proiect Roadwav lmorovement Tax Pavin 254,051 25 5 307.32 $ 211,430 10 $ 255.76 Gravel with Clearview Dust Control S 16,384- 2 S 19.82 Gravel Onlv S 11,192 3 S 13.54 Ifyou could please notify the Public Works department with which alternative you would prefer before August 4”‘,2016 it would be much appreciated as this item will be taken to the council meeting held August 9"‘,2016 for a final decision. You can respond by phone at (780) 672-4449, email at QUb"CWOI'[email protected]‘ CE , or by mail at the address noted below. Ifyou have any questions or concerns, please don’t hesitate to contact us. Sincerely; Graham Backus, C.E.T. Manager of Public Works, Camrose County Cc: Paul King, CAO, Camrose County Brian Willoughby, Councillor — Div 5, Camrose County 3755 - 43 Avenue, Camrose, Alberta T4V 3S8 780-672-4446 www.county.camrose.ab.ca E-mail [email protected] Ohaton - Street Improvement Alternatives Page 125 of 231 ... Agenda Item # 9.1 YOUR PLACE TO LIVE - WORK- PIJIY options Ohaton - Street Improvement Alternatives Page 126 of 231 ... Agenda Item # 9.1 Ohaton - Street Improvement Alternatives Page 127 of 231 ... Agenda Item # 9.1 \ Lo-\~ CAMROSE ‘OH YOUR PLACE TO LIVE — WORK— PLAY 330-08-07 July 12, 2016 Sorotsky, Brittany PO Box 41 OHATON, AB TOB 3P0 RE: Ohaton Street Improvements Camrose County is currently planning an upcoming street improvement project that abuts property registered under your name in the Hamlet of Ohaton. In an effort to produce the most favorable result for those affected, Camrose County is engaging residents to gather feedback on what alternative they would prefer for these street improvements. The roads requiring work include Taylor and Moville Street between Railway and Alberta Avenue, as well as Railway and Alberta Avenue between Taylor and Moville Street. The Public Works department has gathered cost estimates for a number of options as shown in the table below. As a result of these improvements there will likely be a tax implication, Camrose County would like to hear from you regarding the potential options for this project. 75% of the total cost of the project is proposed to be funded through a local improvement tax which would be paid annually over 20 years. The estimated project costs and tax information is noted. The op?on s are as follows Estimated Capital Cost of Life Expectancy of Estimated Annual Local Alternative, . Proiect Roadwav Improvement Tax Paving |1Cno\- Hot _ S 254,051 25 S K3”o7.3z" I Cold-mix S 211,430 10 $ 255.76 -— Gravel with Clearview Dust Control S 16,384 2 S 19.82 \"‘rxeu{d0v~'K Gravel Only 5 11,192 3 S 13.54 - If you could please notify the Public Works department with which alternative you would prefer before o.x‘U August 4”‘,2016 it would be much appreciated as this item will be taken to the council meeting held August 9"‘,2016 for a final decision. You can respond by phone at (780) 672-4449, email at \W‘mqaovw gub|icworks@cuun(y.camrose.ab.ca , or by mail at the address noted below. If you have any questions or concerns, please don’t hesitate to contact us. Sincerely; Graham Backus, C.E.T. Manager of Public Works, Camrose County Cc: Paul King, CAO, Camrose County Brian Willoughby, Councillor — Div 5, Camrose County 3755 — 43 Avenue, Camrose, Alberta T4V 358 780-672-4446 www.county.camrose.ab.ca E-mail:[email protected] Ohaton - Street Improvement Alternatives Page 128 of 231 ... Agenda Item # 9.1 Ohaton - Street Improvement Alternatives Page 129 of 231 ... Agenda Item # 9.1 \L.o—8- QOQQ.oJ CAIMROSE rVLov(\L<\wou1/ — 330-08-07 July 12, 2016 a0’k'-' c“""\"°) Gordie G. Holdings Ltd [Anya/CBv\.¢LrLM-=2 Attn: Gordie Graham CAMROSE, AB -\'\'\-\cs — T4V OJ3 RE: Ohaton Street Improvements Camrose County is currently planning an upcoming street improvement project that abuts property registered under your name in the Hamlet of Ohaton. in an effort to produce the most favorable result for those affected, Camrose County is engaging residents to gather feedback on what alternative they would prefer for these street improvements. The roads requiring work include Taylor and Moville Street between Railway and Alberta Avenue, as well as Railway and Alberta Avenue between Taylor and Moville Street. The Public Works department has gathered cost estimates for a number of options as shown in the table below. As a result of these improvements there will likely be a tax implication, Camrose County would like to hear from you regarding the potential options for this project. 75% of the total cost of the project is proposed to be funded through a local improvement tax which would be paid annually over 20 years. The estimated project costs and tax information is noted. The options are as follows: _ Estimated Capital Cost of Life Expectancy of Estimated Annual Local Alternative , Proiect Roadwav lmprovem Hot Paving S 254,051 25 S 307. 32 Cold-mix S 211,430 10 S Gravel with Clearview Dust Control $ 16,384 2 S 19.82 Gravel Onlv S 11,192 3 $ 13.54 If you could please notify the Public Works department with which alternative you would prefer before August 4"‘,2016 it would be much appreciated as this item willbe taken to the council meeting held August 9”‘,2016 for a final decision. You can respond by phone at (780) 672-4449, email at [email protected] , or by mail at the address noted below. Ifyou have any questions or concerns, please don’t hesitate to contact us Si G Backus, Manager of Public Works, Camrose County /Qmr? Cc: Paul King, CAO, Camrose County 74/700 Brian Willoughby, Councillor — Div 5, Camrose County 7 ¢( 200 O 3755 — 43 Avenue, Camrose, Alberta T4V358 780-672-4446 www.county.camrose.ab.ca E-mail:[email protected] Ohaton - Street Improvement Alternatives Page 130 of 231 ... Agenda Item # 9.1 ptio 780- 672-4446 www.county.camrose.ab.ca E-mail: [email protected] Ohaton - Street Improvement Alternatives Page 131 of 231 ... Agenda Item # 9.1 options Ohaton - Street Improvement Alternatives Page 132 of 231 ... Agenda Item # 9.1 | L<:5s- \C30?_,~VCu 330-08-07 u=t‘W‘= @003)“ §goLe Hmandau , -\_ Aug. up /lb @ x-.~\sew~- “W -\-o~.> opti gub|icworks@cou nty.camrose.ab.ca Ohaton - Street Improvement Alternatives Page 133 of 231 ... Agenda Item # 9.1 & \c>5vs ‘OH-k(Y\o\1'\\\-C V.’c:n.Mnosz \O\a (Y\ov\\\Q COUNTY YOUR PLACE TO LIVE - WORK- PLAY 330-08-07 July 12, 2016 Oracheski, Louis J & Carol V PO Box 37 OHATON, AB TOB 3P0 RE: Ohaton Street Improvements Camrose County is currently planning an upcoming street improvement project that abuts property registered under your name in the Hamlet of Ohaton. In an effort to produce the most favorable result for those affected, Camrose County is engaging residents to gather feedback on what alternative they would prefer for these street improvements. The roads requiring work include Taylor and Moville Street between Railway and Alberta Avenue, as well as Railway and Alberta Avenue between Taylor and Moville Street. The Public Works department has gathered cost estimates for a number of options as shown in the table below. As a result of these improvements there will likely be a tax implication, Camrose County would like to hear from you regarding the potential options for this project. 75% of the total cost of the project is proposed to be funded through a local improvement tax which would be paid annually over 20 years. The estimated project costs and tax information is noted. The option s are as follows: _ Estimated Capital Cost of Life Expectancy of Estimated Annual Local Alternative , Project Roadwav lmbrovement Tax Hot Paving S 254,051 25 s 307.32 Cold-mix 10 $ 255.76 Gr?lel with_CLearview Dust Control) 2 S 19.82 Gravel Only kg 11,192 3 5 13.54 Ifyou could please notify the Public Works department with which alternative you would prefer before August 4"‘, 2016 it would be much appreciated as this item willbe taken to the council meeting held August 9"‘,2016 for a final decision. You can respond by phone at (780) 672-4449, email at [email protected] , or by mail at the address noted below. If you have any questions or concerns, please don't hesitate to contact us. Sincerely; Graham Backus, C.E.T. Manager of Public Works, Camrose County Cc: Paul King, CAO, Camrose County Brian Willoughby, Councillor — Div 5, Camrose County 3755 — 43 Avenue, Camrose, Alberta T4V 3S8 780-672-4446 www.county.camrose.ab.ca E—mai|: [email protected] Ohaton - Street Improvement Alternatives Page 134 of 231 ... Agenda Item # 9.1 I Lo\- \OO8T&q\o( 3+ PLACE TO LIVE‘ - WORK- PLAY 330-08-07 July 12, 2016 Dereniuk, Janet PO Box 39 OHATON, AB TOB 3P0 RE: Ohaton Street Improvements Camrose County is currently planning an upcoming street improvement project that abuts property registered under your name in the Hamlet of Ohaton. In an effort to produce the most favorable result for those affected, Camrose County is engaging residents to gather feedback on what alternative they would prefer for these street improvements. The roads requiring work include Taylor and Moville Street between Railway and Alberta Avenue, as well as Railway and Alberta Avenue between Taylor and Moville Street. The Public Works department has gathered cost estimates for a number of options as shown in the table below. As a result of these improvements there willlikely be a tax implication, Camrose County would like to hear from you regarding the potential options for this project. 75% of the total cost of the project is proposed to be funded through a local improvement tax which would be paid annually over 20 years. The estimated project costs and tax information is noted. The options are as follows: _ Estimated Capital Cost of Life Expectancy of Estimated Annual Local Alternative _ Proiect Roadwav Improvement Tax Hot Paving S 254,051 25 S 307.32 Cold-mix S 211,430 10 S 255.76 Gravel with Clearview Dust Control S 16,384 2 $ 9.82 Gravel Onlv S 11,192 3 $ 13.54 If you could please notify the Public Works department with which alternative you would prefer before August 4”‘,2016 it would be much appreciated as this item will be taken to the council meeting held August 9”‘,2016 for a final decision. You can respond by phone at (780) 672-4449, email at [email protected] , or by mail at the address noted below. Ifyou have any questions or concerns, please don't hesitate to contact us. Sincerely; Graham Backus, C.E.T. Manager of Public Works, Camrose County Cc: Paul King, CAO, Camrose County Brian Willoughby, Councillor — Div 5, Camrose County 3755 — 43 Avenue, Camrose, Alberta T4V358 780-672-4446 www.county.camrose.ab.ca E-mail:[email protected] Ohaton - Street Improvement Alternatives Page 135 of 231 ... Agenda Item # 9.1 optic Ohaton - Street Improvement Alternatives Page 136 of 231 ... Agenda Item # 9.1 Ohaton - Street Improvement Alternatives Page 137 of 231 ... Agenda Item # 9.1 options [email protected]. b.ca Ohaton - Street Improvement Alternatives Page 138 of 231 ... Agenda Item # 9.1 CAMROSE YOUR PLACE.‘ TO LIVE - WORK — PLAY 330-03-o7 July 12, 2016 O'Ma||ey & Son Contracting Ltd PO Box 91 OHATON, AB TOB 3P0 RE: Ohaton Street Improvements Camrose County is currently planning an upcoming street improvement project that abuts property registered under your name in the Hamlet of Ohaton. In an effort to produce the most favorable result for those affected, Camrose County is engaging residents to gather feedback on what alternative they would prefer for these street improvements. The roads requiring work include Taylor and Moville Street between Railway and Alberta Avenue, as well as Railway and Alberta Avenue between Taylor and Moville Street. The Public Works department has gathered cost estimates for a number of options as shown in the table below. As a result of these improvements there willlikely be a tax implication, Camrose County would like to hear from you regarding the potential options for this project. 75% of the total cost of the project is proposed to be funded through a local improvement tax which would be paid annually over 20 years. The estimated project costs and tax information is noted. The op?on s are as follows: _ Estimated Capital Cost of Life Expectancy of Estimated Annual Local Alternative _ Proiect Roadwav Improvement Tax Hot Paving s 254.051 25 $ 307.32 Cold-mix S 211,430 10 $ 255.76 Gravel with Clearview Dust Control $ 16,384 2 S Gravel Only S 11,192 3 S 13.54 If you could please notify the Public Works department with which alternative you would prefer before August 4”‘,2016 it would be much appreciated as this item will be taken to the council meeting held August 9"‘,2016 for a final decision. You can respond by phone at (780) 672-4449, email at [email protected] , or by mail at the address noted below. If you have any questions or concerns, please don’t hesitate to contact us. Sincerely; Graham Backus, C.E.T. Manager of Public Works, Camrose County Cc: Paul King, CAO, Camrose County Brian Willoughby, Councillor — Div 5, Camrose County 3755 — 43 Avenue, Camrose, Alberta T4V 358 780-672-4446 www.county.camrose.ab.ca E-mail:[email protected] Ohaton - Street Improvement Alternatives Page 139 of 231 ... Agenda Item # 9.1 Ohaton - Street Improvement Alternatives Page 140 of 231 ... Agenda Item # 9.1 \oa>\ T °‘~“\\or 1°‘=3 -Tau-(\or \o\$ cowvnr "r¢..,‘\°Ym 8°; epld Una,‘ I YOUR PLACE TO LIVE - WORK- PLAY —T¢k\\ \o\r July 12, 2016 Robbinsdale Holdings Ltd 4609 48 St \I¢ecLnesoLq...,‘ .QNCO gzpokgU41-Hm \r\\$ Q(a- CAMROSE, AB \oe—\‘\¢v :3 Ana; T4V 1K9 $0 o._.\—.-s . Ht \Q-\—c.{Wu Ceu~.1.,~,has Q \O'. \/C1‘\¢¢oL Qcr Q04 Fm,‘ “8°~ The Public Works department has gathered cost estimates for a number of options as shown in the table below. As a result of these improvements there willlikely be a tax implication, Camrose County would like to hear from you regarding the potential options for this project. 75% of the total cost of the project is proposed to be funded through a local improvement tax which would be paid annually over 20 years. The estimated project costs and tax information is noted. The options are as follows: _ Estimated Capital Cost of Life Expectancy of Estimated Annual Local Alternative _ Proiect Roadwav Improvement Tax Hot Paving S 254,051 25 $ 307.32 Cold-mix S 211,430 10 $ Z?i Gravel with Clearview Dust Control S 16,384 2 S Gravel Only 5 11,192 3 S 13.54 Ifyou could please notify the Public Works department with which alternative you would prefer before August 4”‘,2016 it would be-much appreciated as this item will be taken to the council meeting held August 9”‘,2016 for a final decision. You can respond by phone at (780) 672-4449, email at [email protected]‘ca , or by mail at the address noted below. If you have any questions or concerns, please don’t hesitate to contact us. Sincerely; Graham Backus, C.E.T. Manager of Public Works, Camrose County Cc: Paul King, CAO, Camrose County Brian Willoughby, Councillor — Div 5, Camrose County Ohaton - Street Improvement Alternatives Page 141 of 231 ... Agenda Item # 9.1 Q \o+S \C>C>’\ —T'a.q\.¢Y CAMROSE ‘COS _rQ.-‘Kc? YOUR PLACE TO LIVE - WORK - PLAY 330-08-07 July 12, 2016 Everington, Terry PO Box 72 OHATON, AB TOH 3P0 RE: Ohaton Street Improvements Camrose County is currently planning an upcoming street improvement project that abuts property registered under your name in the Hamlet of Ohaton. In an effort to produce the most favorable result for those affected, Camrose County is engaging residents to gather feedback on what alternative they would prefer for these street improvements. The roads requiring work include Taylor and Moville Street between Railway and Alberta Avenue, as well as Railway and Alberta Avenue between Taylor and Moville Street. The Public Works department has gathered cost estimates for a number of options as shown in the table below. As a result of these improvements there willlikely be a tax implication, Camrose County would like to hear from you regarding the potential options for this project. 75% of the total cost of the project is proposed to be funded through a local improvement tax which would be paid annually over 20 years. The estimated project costs and tax information is noted. The optic ns are as follows _ Estimated Capital Cost of Life Expectancy of Estimated Annual Local Alte rnatrve _ Proiect Roadwav Improvement Tax Hot Paving S 254,051 25 S 307.32 Cold-mix S 211,430 10 S 255.76 Gravel with Clearview Dust Control $ 16,384 2 S 19.8; Gravel Onlv S 11,192 3 S 13.54 If you could please notify the Public Works department with which alternative you would prefer before August 4"‘,2016 it would be much appreciated as this item will be taken to the council meeting held August 9”‘,2016 for a final decision. You can respond by phone at (780) 672-4449, email at [email protected] , or by mail at the address noted below. If you have any questions or concerns, please don't hesitate to contact us Sincerely; Graham Backus, C.E.T. Manager of Public Works, Camrose County Cc: Paul King, CAO, Camrose County Brian Willoughby, Councillor — Div 5, Camrose County 3755 — 43 Avenue, Camrose, Alberta T4V358 780-672-4446 www.county.camrose.ab.ca E-mail:[email protected] Ohaton - Street Improvement Alternatives Page 142 of 231 ... Agenda Item # 9.1 \ 1.0+ \CS|’3 opti < Gravel Only Ohaton - Street Improvement Alternatives Page 143 of 231 ... Agenda Item # 9.1 CEMROSE option Ohaton - Street Improvement Alternatives Page 144 of 231 ... Agenda Item # 9.1 \\,-o\~ AP ‘(Y\o\/ \\\Q §p°k* ""‘+L‘ Ju|y12,2016 ‘i’ d°¢"°‘P‘ Piuey, Wayne ‘““'W?‘1 P0 3°‘ 3 he d0csn‘{- wa.w5r OHATON, AB "" (gthi TOB 3P0 0"f"“l"""° - u_,\).4., -H-L r-axal:s ing an upcoming street improvement Hamlet of Dhaton. In an effort to pro engaging residents to gather feedba options gub|icworks@coung(.camrose,ab.ca Ohaton - Street Improvement Alternatives Page 145 of 231 ... Agenda Item # 9.1 I Lo\~ H308 VV\OV'\\ \2. COUNTY YOUR PLACE TO - WORK- PLAY 330-08-07 July 12, 2016 /1/0,9/“lamnwm /aer ./wgce /lj???ft/war‘ Roose, Ronald K‘/wokwzan $00,, 5209 42 St CAMROSE, AB T4V 1A6 RE: Ohaton Street Improvements Camrose County is currently planning an upcoming street improvement project that abuts property registered under your name in the Hamlet of Ohaton. In an effort to produce the most favorable result for those affected, Camrose County is engaging residents to gather feedback on what alternative they would prefer for these street improvements. The roads requiring work include Taylor and Moville Street between Railway and Alberta Avenue, as well as Railway and Alberta Avenue between Taylor and Moville Street. The Public Works department has gathered cost estimates for a number of options as shown in the table below. As a result of these improvements there will likely be a tax implication, Camrose County would like to hear from you regarding the potential options for this project. 75% of the total cost of the project is proposed to be funded through a local improvement tax which would be paid annually over 20 years. The estimated project costs and tax information is noted. The op?on s are as follows: _ Estimated Capital Cost of Life Expectancy of Estimated Annual Local Alternative _ Prorect Roadwav Improvement Tax Hot Paving S 254,051 25 S 307.32 Cold—mix S 211,430 10 S 255.76 Gravel with Clearview Dust Control S 16,384 2 S 19.82 Gravel Onlv S 11,192 3 S 13.54 If you could please notify the Public Works department with which alternative you would prefer before August 4"‘,2016 it would be much appreciated as this item willbe taken to the council meeting held August 9”‘,2016 for a final decision. You can respond by phone at (780) 672-4449, email at [email protected] , or by mail at the address noted below. Ifyou have any questions or concerns, please don’t hesitate to contact us. Sincerely Graham Backus, C.E.T. Manager of Public Works, Camrose County Cc: Paul King, CAO, Camrose County Brian Willoughby, Councillor — Div 5, Camrose County 3755 — 43 Avenue, Camrose, Alberta T4V 358 780-672-4446 www.county.camrose.ab.ca E-mail:[email protected] Ohaton - Street Improvement Alternatives Page 146 of 231 ... Agenda Item # 9.1 Ohaton Street Improvement Survey Overall Results Hot Paving Cold-Mix Gravel with Clearview Gravel Only No Answer Brittany Sorotsky Robbinsdale Holdings Ltd Donald Walinski Ronald Roose Robert Silverthorn Robbinsdale Holdings Ltd Douglas Meissner Irwin’s Bottom Line Ltd. Robbinsdale Holdings Ltd Wayne Pizzey Gordie G. Holdings Ltd. Robbinsdale Holdings Ltd Josh Thul Robbinsdale Holdings Ltd Norman Bergerson Darcy Reid Billy Joe Steman Peter O’Malley Wendy Fenton Peter O’Malley Phyllis Wilkie Louis Oracheski Lance Dyjur Louis Oracheski Adam Brown Janet Dereniuk Andrew Albers Amanda Booth/Leslie Smolley Terry Everington Darcy Reid Stephan Dumas Norman Bergerson Ohaton - Street Improvement Alternatives Page 147 of 231 ... Agenda Item # 9.1 Taylor Street Survey Results Hot Paving Cold -Mix Gravel with Clearview Gravel Only Norman Bergerson Terry Everin gton Donald Walinski Billy Joe Steman Terry Everington Robbinsdale Holdings Ltd. Robbinsdale Holdings Ltd. Robbinsdale Holdings Ltd. Robbinsdale Holdings Ltd. Robbinsdale Holdings Ltd. Darcy Reid Janet Dereniuk Leslie Smolley Moville Street Survey Results Hot Paving Cold -Mix Gravel with Clearview Gravel Only No Answer Gordie G. Holdings Ltd. Louis Oracheski Wayne Pizzey Ronald Roose Brittany Sorotsky Louis Oracheski Douglas Meissner Irwin ’s Bottom Line Ltd. Stephan Dumas Peter O ’Malley Josh Thul Andrew Albers Adam Brown Lance Dyjur Wendy Fenton Phyllis Wilkie Alberta Avenue Survey Results Hot Paving Cold -Mix Gravel with Clearview Gravel Only Billy Joe Steman Douglas Meissner Phyllis Wilkie Railway Avenue Survey Results Hot Paving Cold -Mix Gravel with Clearview Gravel Only Robert Silverthorn Robbinsdale Holdings Ltd. Gordie G. Holdings Ltd. Peter O ’Malley Irwin ’s Bottom Line Ltd. Ohaton - Street Improvement Alternatives Page 148 of 231 ... Agenda Item # 9.1 Ohaton - Street Improvement Alternatives Page 149 of 231 ... Agenda Item # 9.1 Ohaton - Street Improvement Alternatives Page 150 of 231 ... Agenda Item # 9.1 Ohaton - Street Improvement Alternatives Page 151 of 231 Page 152 of 231 ... Agenda Item # 9.2 "<><>" CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 23 Aug 2016 Agenda Item No: AGD - 2412 Confidential: No Originated By: Zach Mazure Title: 2016 Dried Meat Lake Gravel Crushing Tender ACTION / RECOMMENDATION: That Camrose County Council award the gravel crushing tender of 100,000 cubic meters at the Dried Meat Lake pit for 2016 to McNabb Construction of Forestburg, AB for the bid price of four- hundred-sixty-eight-thousand dollars ($468,000.00) plus GST with funding to come from the Public Works operations budget. BACKGROUND INFORMATION: The Public Works department makes an effort to maintain a stockpile of 3/4" road crush gravel in the Camrose County pits. Currently, the available quantity of gravel in the Dried Meat Lake pit has been reduced to less than 20,000 cubic meters. It is important that crushed gravel is available as it is used for: The winter gravel haul program in which it is desirable for all rural roads to receive gravel at least once every three years as identified in Policy 17.21. (90,417 Tonnes of gravel were used from the Dried Meat Lake pit for the 2015 winter gravel haul) Summer patch gravelling to keep roads in the best shape possible. Newly constructed and "shoulder pulled" roads. General maintenance and projects throughout County. The crushing tender package was advertised on the Alberta Purchasing Connection (APC) to allow contractors access to the documents and a mandatory pre-tender meeting was held August 9th at the pit to identify exactly what was required as written in the tender package. The crushing tender closed on August 16th with a total of 14 submissions. Of those 14, there were 12 qualified bids which are shown in the attached scoring table. Policy, Bylaws, Provincial Acts or Regulations: Policy 6.06 - Procurement of Goods and Services The crushing of gravel is instrumental in the overall municipality infrastructure goals of "maintaining and gradually enhancing the Municipality's Roads Network." Financial Implications: This project is budgeted in the Public Works operations budget. Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: 2016 Dried Meat Lake Gravel Crushing Tender Page 153 of 231 ... Agenda Item # 9.2 Crushing Contractor Results and Scoring Table DISCUSSION: For the purposes of time-savings, reference checks were completed for the lowest three bids only. The initial low tender supplied by JMB Crushing was rejected due to their failure to include the sign and seal portion of the Tender Documents. This was also the reason that Associated Aggregates was rejected. Considering that this is extremely good value for gravel crushing, and the contract does have a condition for it, there is the possibility that more gravel be crushed at the contracted unit rate in the Dried Meat Lake Pit. This would be subject to council approval for any amount over $20,000. There are plans to advertise another gravel tender as soon as possible for the Ferintosh gravel pit. Reviewed and Approved: 2016 Dried Meat Lake Gravel Crushing Tender Page 154 of 231 2016 Dried Meat Lake Gravel Crushing Tender ... 2016 Dried Meat Lake Gravel Crushing Tender Opening 16-Aug-16 Unofficial Tender Results* Company Operating Headquarters Price Price (Points) Schedule References Equipment Personnel Previous Work Total McNabb Construction Forestburg, AB $ 468,000 40.0 10 10 10 10 5 85.0 Westridge Rock Ventures Armstrong, BC $ 490,800 38.1 10 10 10 6 5 79.1 McDonald Aggregates Camrose, AB $ 495,000 37.7 10 10 10 8 5 80.7 685-762AB (Czar Block) Wainwright, AB $ 524,000 35.2 10 10 10 4 5 74.2 Mixcor Aggregates Leduc, AB $ 568,000 31.5 10 10 10 10 5 76.5 GCS Energy Services Red Deer, AB $ 571,000 31.2 10 10 10 10 5 76.2 Hopkins Construction Lacombe, AB $ 575,000 30.9 10 10 10 10 5 75.9 D.Ray Construction Beaver Lodge, AB $ 597,000 29.0 0 10 10 10 5 64.0 Barsi Enterprises Mayerthorpe, AB $ 597,200 29.0 12 10 10 8 5 74.0 Jones Trucking Winfield, AB $ 720,000 18.5 10 10 10 10 5 63.5 Brockhoff Enterprises Camrose, AB $ 757,300 15.3 10 10 10 10 5 60.3 Surmont Sand & Gravel Fort McMurray, AB $ 879,000 4.9 10 10 10 10 5 49.9 Associated Aggregates Falun, AB Tender Rejected JMB Crushing Bonnyville, AB Tender Rejected Agenda Item # 9.2 Page 155 of 231 *All results are unofficial until final reviews, interviews, and reference checks have been completed. Further to that, final decision on Contractor award lies with Camrose County Council. Page 156 of 231 ... Agenda Item # 12.1 "<><>" CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 23 Aug 2016 Agenda Item No: AGD - 2402 Confidential: No Originated By: Anjah Howard Title: Road Closure Bylaw 1366 - Pt. Road Plan 1026HW within 21-43-18-W4 ACTION / RECOMMENDATION: That Council give Second Reading to Bylaw 1366 to close all that portion of Road Plan 1026HW within Section 21 Township 43 Range 18 West of the Fourth Meridian lying east of the east boundary of a production line of Road Plan 4993KS. and further: That Council give Third Reading to Bylaw 1366 to close all that portion of Road Plan 1026HW within Section 21 Township 43 Range 18 West of the Fourth Meridian lying east of the east boundary of a production line of Road Plan 4993KS. BACKGROUND INFORMATION: The landowner of the east half of 21-43-18-W4 approached the county about closing the portion of undeveloped road between the two quarters because his driveway and yard are partially on the road plan. In reviewing the file with Public Works we determined it would be better to close the entire road plan rather than only a portion. The landowner spoke with the owners of the west half of 21 and they all agreed to apply for the road closure together. The road is a forced road, so the intention is that the road will be consolidated back into each quarter where it was removed from. The only exception is that we will maintain a 5m strip along Range Road 184, consistent with the remaining road widening. The road plan design means that the held back 5m strip only impacts the SW parcel. Policy, Bylaws, Provincial Acts or Regulations: MGA Road Closure 22(1) No road in a municipality that is subject to the direction, control and management o the municipality may be closed except by bylaw. (2) A bylaw closing a road must be advertised. (3) A bylaw closing a road made by the council of a municipality that is not a city has no effect unless it is approved by the Minister of Infrastructure and Transportation before the bylaw receives second reading. Financial Implications: None. Alternatives to the Recommendation: Pro's: Con's: Road Closure Bylaw 1366 - Pt. Road Plan 1026HW within 21-43-18-W4 Page 157 of 231 ... Agenda Item # 12.1 None. Communication: Public Works re widening on west side of property and whether partial closure would be acceptable. Documentation: 1. Bylaw 2. Location Map 3. Aerial Drawing 4. Map of Closure DISCUSSION: After the Public Hearing on December 8, 2015 this document was circulated to Alberta Transportation for approval. We received approval from Alberta Transportation on August 11, 2016. There are no concerns from the public, utilities or Alberta Transportation so we should support second and third reading of the bylaw so the applicant can proceed with the purchase and survey of the road plan into their parcels. Reviewed and Approved: Road Closure Bylaw 1366 - Pt. Road Plan 1026HW within 21-43-18-W4 Page 158 of 231 ... Agenda Item # 12.1 Transportation DELIVERY SERVICES DIVISION 2””FLOOR,TWINATRIABUILDING TELEPHONE No: 780-415-1538 4999-98 AVENUE Toll Free Connection Dial 310-0000 EDMONTON.ALBERTA,CANADA T6B 2X3 August 8, 2016 Camrose County 3755-43 Avenue Camrose, Alberta T4V 3S8 Attention: Anjah Howard, Manager of Planning & Development RE: ROAD CLOSURE — BYLAW 1366 Enclosed is the above noted bylaw which was approved by Alberta Transportation for closure and sale on August 5, 2016. Following the second and third readings of the bylaw by your council the bylaw may be registered at Land Titles. Please notify me of the second and third readings and when the bylaw is registered at Land Titles. Thank you Yours truly, Adrienne Kisko Land Technologist cc: Cindy Skjaveland Development & Planning Technologist Vermilion, Alberta Enclosures Road Closure Bylaw 1366 - Pt. Road Plan 1026HW within 21-43-18-W4 Page 159 of 231 ... Agenda Item # 12.1 BY—LAWNO. 1377 BY—LAWNO. 1377 A BY—LAWOF THE CAMROSE COUNTY FOR DISPOSING OF PORTIONS OF A PUBLIC ROAD INACCORDANCE WITH SECTION 22 OF THE MUNICIPALGOVERNMENT ACT, CHAPTER M26, REVISED STATUTES OF ALBERTA2000, AS AMENDED. WHEREAS the lands hereafter described are no longer required for public travel, and WHEREAS the County’s Public Works Department has requested that Council have the road closed, and WHEREAS the Council of the Camrose County deems it expedient to provide for a by-law for the purpose of closing to public travel certain roads, or portions thereof, situated in the said municipality, and thereafter creating title to same, and WHEREAS notice of the intention of Council to pass a by-law has been given i accordance with Section 22 of the Municipal Government Act, andn WHEREAS Council was not petitioned for an opportunity to be heard by any person claiming to be prejudicially affected by the by-law. NOW THEREFORE BE IT RESOLVED that the Council of Camrose County in the Province of Alberta does hereby close to public travel and disposes of the following described road, subject to rights of access granted by other legislation. Plan 1611NY Allthat Portion of Road in SE 29-43-18—W4 Lying West of the Production North Westerly of the Boundary from |PR2 to IPR4 on Plan 1611NY EXCEPTING THEREOUT ALL MINES AND MINERALS RECEIVED FIRST READING THIS 10”‘ DAY OF May , 2016 A.D. ( eeve un mi1istrator) APP OVED THIS DAY OF ‘ (/6067 ,2016 A.D é?munBomb (Minister of Alberta Transportation) AotttgIéylcoulwvcD|VéoI0f RECEIVED SECOND READING THIS (Reeve) /\\y/\\//\£\\/f\\.//'\ 80 Road Closure Bylaw 1366 - Pt. Road Plan 1026HW within 21-43-18-W4 Page 160 of 231 ... Agenda Item # 12.1 BY-LAW NO. 1366 BY-LAW NO. 1366 A BY-LAW OF THE CAMROSE COUNTY FOR DISPOSING OF PORTIONS OF A PUBLIC ROAD IN ACCORDANCE WITH SECTION 22 OF THE MUNICIPAL GOVERNMENT ACT, CHAPTER M26, REVISED STATUTES OF ALBERTA 2000, AS AMENDED. WHEREAS the lands hereafter described are no longer required for public travel, and WHEREAS the adjacent landowners have requested that Council have the road closed, and WHEREAS the Council of the Camrose County deems it expedient to provide for a by-law for the purpose of closing to public travel certain roads, or portions thereof, situated in the said municipality, and thereafter creating title to same, and WHEREAS notice of the intention of Council to pass a by-law has been given in accordance with Section 22 of the Municipal Government Act, and WHEREAS Council was not petitioned for an opportunity to be heard by any person claiming to be prejudicially affected by the by-law. NOW THEREFORE BE IT RESOLVED that the Council of Camrose County in the Province of Alberta does hereby close to public travel and disposes of the following described road, subject to rights of access granted by other legislation. First: All that portion of Road Plan 1026HW within NE 21-43-18-W4 containing 0.809 hectares (2 acres) more or less Second: All that portion of Road Plan 1026HW within SE 21-43-18- W4 containing 0.809 hectares (2 acres) more or less Third: All that portion of Road Plan 1026HW within NW 21-43-18- W4 containing 0.983 hectares (2.43 acres) more or less and Finally: All that portion of Road Plan 1026HW lying east of the production line of the east boundary of Road Plan 4993HW within SW 21-43-18-W4 containing 0.709 hectares (1.75 acres) more or less EXCEPTING THEREOUT ALL MINES AND MINERALS RECEIVED FIRST READING THIS (______24th DAY OF November, 2015 A.D. ) (Reeve) ( )______( (County Administrator) APPROVED THIS DAY OF ) , 2016 A.D. ( ) ( ______( (Minister of Alberta Transportation) ) ( ) (______RECEIVED SECOND READING THIS ) (Reeve) Road Closure Bylaw 1366 - Pt. Road Plan 1026HW within 21-43-18-W4 Page 161 of 231 ... Agenda Item # 12.1 ( DAY OF 2016 A.D. ) (______) (County Administrator) ( RECEIVED THIRD AND FINAL READING THIS )______DAY OF 2016 A.D. ( (Reeve) ) (______) (County Administrator) Road Closure Bylaw 1366 - Pt. Road Plan 1026HW within 21-43-18-W4 Page 162 of 231 ... Agenda Item # 12.1 Bylaw 1366 TWP RD 434 NE21 43-18-4 5412 T NW21 43-18-4 NE21 43-18-4 RNG RD 183 1026 HW SW21 43-18-4 SE21 43-18-4 Road Closure Road Closure Bylaw 1366 - Pt. Road Plan 1026HW within 21-43-18-W4 Page 163 of 231 ... Agenda Item # 12.1 RAILWAY Location Map Road Closure Bylaw 1366 - Pt. Road Plan 1026HW within 21-43-18-W4 Page 164 of 231 ... Agenda Item # 12.1 Bylaw 1366 TWP RD 434 NE21 43-18-4 5412 T NW21 43-18-4 NE21 43-18-4 RNG RD 183 1026 HW SW21 43-18-4 SE21 43-18-4 Road Closure Road Closure Bylaw 1366 - Pt. Road Plan 1026HW within 21-43-18-W4 Page 165 of 231 Page 166 of 231 of 166 Page W4 - 18 - 43 - 21 within 1026HW Pt. Road Plan Plan Road Pt. - 1366 Bylaw Closure Road SW21 43-18-4 SW21 NW21 43-18-4 NW21 1026 HW 1026 SE21 43-18-4 SE21 NE21 43-18-4 NE21 5412 T 5412 RNG RD 183 12.1 # Item Agenda ...... Agenda Item # 12.2 "<><>" CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 23 Aug 2016 Agenda Item No: AGD - 2403 Confidential: No Originated By: Anjah Howard Title: Road Closure Bylaw 1377 - Pt. Plan 1611NY within SE 29-43-18-W4 ACTION / RECOMMENDATION: That Council give second reading to Bylaw 1377 to close all that portion of Road Plan 1611NY within Section 29 Township 43 Range 18 West of the Fourth Meridian contained within Descriptive Plan 162-_____. And further That Council give third reading to Bylaw 1377 to close all that portion of Road Plan 1611NY within Section 29 Township 43 Range 18 West of the Fourth Meridian contained within Descriptive Plan 162-_____. BACKGROUND INFORMATION: Public Works has initiated this road closure as part of a road construction project. The intent is to realign the existing road within Plan 1611NY into the government road allowance to the south of SE 29-43-18-W4. This realignment will eliminate existing curves in the roadway and will align the intersection of this road with the preexisting grid network. The closed road plan will be given to the landowner in exchange for some additional road right of way required for the new road project, shown on the attached drawing. Policy, Bylaws, Provincial Acts or Regulations: MGA Road Closure 22(1) No road in a municipality that is subject to the direction, control and management o the municipality may be closed except by bylaw. (2) A bylaw closing a road must be advertised. (3) A bylaw closing a road made by the council of a municipality that is not a city has no effect unless it is approved by the Minister of Infrastructure and Transportation before the bylaw receives second reading. Financial Implications: Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: 1. Bylaw 2. Location Map 3. Aerial Drawing 4. Map of Closure Road Closure Bylaw 1377 - Pt. Plan 1611NY within SE 29-43-18-W4 Page 167 of 231 ... Agenda Item # 12.2 5. Letter of Concern DISCUSSION: After the Public Hearing on June 16, 2106 this document was circulated to Alberta Transportation for approval. We received approval from Alberta Transportation on August 11, 2016. There are no ongoing concerns from the public, utilities or Alberta Transportation so we should support second and third reading of the bylaw so the applicant can proceed with the purchase and survey of the road plan into their parcels. Reviewed and Approved: Road Closure Bylaw 1377 - Pt. Plan 1611NY within SE 29-43-18-W4 Page 168 of 231 ... Agenda Item # 12.2 BY-LAW NO. 1377 BY-LAW NO. 1377 A BY-LAW OF THE CAMROSE COUNTY FOR DISPOSING OF PORTIONS OF A PUBLIC ROAD IN ACCORDANCE WITH SECTION 22 OF THE MUNICIPAL GOVERNMENT ACT, CHAPTER M26, REVISED STATUTES OF ALBERTA 2000, AS AMENDED. WHEREAS the lands hereafter described are no longer required for public travel, and WHEREAS the County’s Public Works Department has requested that Council have the road closed, and WHEREAS the Council of the Camrose County deems it expedient to provide for a by-law for the purpose of closing to public travel certain roads, or portions thereof, situated in the said municipality, and thereafter creating title to same, and WHEREAS notice of the intention of Council to pass a by-law has been given in accordance with Section 22 of the Municipal Government Act, and WHEREAS Council was not petitioned for an opportunity to be heard by any person claiming to be prejudicially affected by the by-law. NOW THEREFORE BE IT RESOLVED that the Council of Camrose County in the Province of Alberta does hereby close to public travel and disposes of the following described road, subject to rights of access granted by other legislation. All that portion of Roadway 1611NY within SE 29-43-18-W4 and contained within Descriptive Plan 162-____ containing 5.67 acres more or less. EXCEPTING THEREOUT ALL MINES AND MINERALS RECEIVED FIRST READING THIS (______10th DAY OF May , 2016 A.D. ) (Reeve) ( )______( (County Administrator) APPROVED THIS DAY OF ) , 2016 A.D. ( ) ( ______( (Minister of Alberta Transportation) ) ( ) (______RECEIVED SECOND READING THIS ) (Reeve) ( DAY OF 2016 A.D. ) (______) (County Administrator) ( RECEIVED THIRD AND FINAL READING THIS )______DAY OF 2016 A. D. ( (Reeve) ) (______) (County Administrator) Road Closure Bylaw 1377 - Pt. Plan 1611NY within SE 29-43-18-W4 Page 169 of 231 ... Agenda Item # 12.2 Location MapNATIONAL RAILWAY Road Closure Bylaw 1377 - Pt. Plan 1611NY within SE 29-43-18-W4 Page 170 of 231 ... Agenda Item # 12.2 Bylaw 1377 SE29 43-18-4 RNG RD 184 SE29 43-18-4 TWP RD 434 Road Closure Road Closure Bylaw 1377 - Pt. Plan 1611NY within SE 29-43-18-W4 Page 171 of 231 ... Agenda Item # 12.2 Bylaw 1377 SE29 43-18-4 RNG RD 184 SE29 43-18-4 TWP RD 434 Road Closure Road Closure Bylaw 1377 - Pt. Plan 1611NY within SE 29-43-18-W4 Page 172 of 231 ... Agenda Item # 12.2 V ‘R3.’-ix", ‘ MYRON AND KARINZ.DJR’:an ROCKY MOUNTAIN HOUSE,AB w;’.‘ A HAROLD AND GAIL BJORGE — ~ C ROSE, AB = 375 920 +3 *v~¢e~.i+y%>-..~~J»-o~e?-te»5~>!vf"3'~v~~e\>s~‘:~«sr:»»-~a—~—-+"¢"""“"’“"m# V ‘“J'_ -.... . §§§jVNRi‘;‘fj§E?_F?5R'G“T °F W“ ?WSP CAMROSE COUNTY TOWNSHIP ROAD 434 “W AREA RE°”'RED INDIVIDUALOWNERSHIP PLAN - hC| (L433 QC) 0.580 WITHIN SE 29_43_|8_4 DATE: SCALE: PLAN No. |6|-00835-IOPOI Road Closure Bylaw 1377 - Pt. Plan 1611NY within SE 29-43-18-W4 Page 173 of 231 ... Agenda Item # 12.2 May 30, 2016 Camrose County 3755 - 43 Avenue Camrose, AB T4V 3S8 Re: Notice of Public Hearing – Bylaw 1377 Further to notification received by mail regarding the closure of the road allowance dividing SE 29-43-18W4 and the pending reconstruction of Twp Road 434, I would like to address the matter from a number of perspectives. 1. My personal situation is that my cropland is all located E of Rge Rd 184 and is crop shared with an operator who moves equipment 4 miles E on either Twp Rd 434 or 432 to access my land. While the current road may be considered unsafe when large farm machinery enters Range Road 184 (travelling either East of West from Twp Rd 434), nowadays the only wide equipment travelling that section of road is an air seeder (folded width – 23’), which only travels a maximum of 2 times per year during seeding. All harvesting equipment has detachable tow-behind 39 ft headers. 2. The primary use of Twp Rd 434, West of Rge Rd 184 is regular traffic accessing Hwy 56 from Secondary 609 (or vice versa) to avoid travelling through the steep hills of Battle River Valley Road Closure Bylaw 1377 - Pt. Plan 1611NY within SE 29-43-18-W4 Page 174 of 231 ... Agenda Item # 12.2 crossing on Hwy 56, therefore providing safer access to Hwy 13 or points North via 609. To move the intersection to the top of the hill and create a crossroad would impede the flow of traffic and make for a less safe right turn for traffic travelling West on Twp Rd 434. 3. While my (and my crop sharer’s) opinion is that the proposed changes are unnecessary and would create a less safe intersection, I would also argue that in today’s challenging fiscal environment, the monies dedicated to this project could be utilized otherwise more effectively. The installation of “CAUTION - Hidden Intersection” signs both North and South of the existing Twp Rd 184 and Range Rd 434 intersection would serve both safety and cost saving issues. 4. Lastly, the current route of Twp Rd 434 down the draw to where it meets Rge Rd 184 is an attractive feature of the Ferry Point district. Destruction of the tree cover to facilitate construction of a new “thru road” would be a detriment to the beauty of the area. Thank you for giving reading to my concerns. Regards, Forrest P. Hagen (43342 – RR 183) RR#1, Donalda, Ab T0B 1H0 Road Closure Bylaw 1377 - Pt. Plan 1611NY within SE 29-43-18-W4 Page 175 of 231 ... Agenda Item # 12.2 /141mm.“Tra sportation DELIVERYSERVICES DIVISION 2””FLOOR,TwIN ATRIABUILDING TELEPHONE No; 730-415-1533 4999-98 AVENUE Toll Free Connection Dial 310-0000 EDMONTON,ALBERTA,CANADA T6B 2X3 August 8, 2016 Camrose County 3755-43 Avenue Camrose, Alberta T4V 3S8 Attention: Anjah Howard, Manager of Planning & Development RE: ROAD CLOSURE — BYLAW1377 Enclosed is the above noted bylaw which was approved by Alberta Transportation for closure and sale on August 5, 2016. Following the second and third readings of the bylaw by your council the bylaw may be registered at Land Titles. Please notify me of the second and third readings and when the bylaw is registered at Land Titles. Thank you. Yours truly, Adrienne Kisko Land Technologist cc: Cindy Skjaveland Development & Planning Technologist Vermilion, Alberta Road Closure Bylaw 1377 - Pt. Plan 1611NY within SE 29-43-18-W4 Page 176 of 231 ... Agenda Item # 12.2 Road Closure Bylaw 1377 - Pt. Plan 1611NY within SE 29-43-18-W4 Page 177 of 231 ... Agenda Item # 12.2 EXCEPTING THEREOUT ALLMINES AND MINERALS RECEIVED FIRST READING THIS 24"‘ DAY OF November, 2015 A.D ) ( ) ( (Cou APP oven THIS 5 DAY OF ) I/(as? , 2016 A.D ( ) ( I ( (Minister of Alberta Transportation ) Aoh Emuhi/(ablret/V/ < "9 2 RECEIVED SECOND READING THIS ) (Reeve) ( DAY OF 2016 A.D. ) I (County Administrator) RECEIVED THIRD AND FINAL READING THIS DAY OF 2016 A.D. (Reeve) ) (CountyAdministrator) Road Closure Bylaw 1377 - Pt. Plan 1611NY within SE 29-43-18-W4 Page 178 of 231 ... Agenda Item # 12.3 "<><>" CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 23 Aug 2016 Agenda Item No: AGD - 2408 Confidential: No Originated By: Anjah Howard Title: Redistricting Bylaw 1380 - Pt. Lot A, Plan LVI (Ohaton) A to CR1 ACTION / RECOMMENDATION: That Council give first reading to Bylaw 1380 to redistrict a portion of Lot A, Plan LVI (RN 56) from A - Agricultural to CR1 - Small Lot Country Residential. BACKGROUND INFORMATION: The applicant wants to redistrict a portion of his parcel and then subdivide the parcel from the remainder of the lands. The Area Structure Plan for Ohaton supports the conversion of these lands to residential. The applicant has worked with the planning department to align the boundaries of the redistricted area and the potential subdivision within the existing grid systems used in Ohaton so that it will not limit future development of the area into residential parcels within the hamlet. Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: 1. Bylaw 2. Aerial map 3. Background ASP Information DISCUSSION: Giving first reading to the Bylaw allows us to circulate it to the public for comment. The intent will be to bring the bylaw back to Council for Public Hearing on October 11, 2016. Reviewed and Approved: Redistricting Bylaw 1380 - Pt. Lot A, Plan LVI (Ohaton) A to CR1 Page 179 of 231 ... Agenda Item # 12.3 Redistricting Bylaw 1380 - Pt. Lot A, Plan LVI (Ohaton) A to CR1 Page 180 of 231 ... Agenda Item # 12.3 Redistricting Bylaw 1380 - Pt. Lot A, Plan LVI (Ohaton) A to CR1 Page 181 of 231 ... Agenda Item # 12.3 Bylaw 1380 — Schedule A 00000 29 LOTA RN56 0604.7 , owooowowoaf obonooouowouwws, brwvmooo From A to CR1 Redistricting Bylaw 1380 - Pt. Lot A, Plan LVI (Ohaton) A to CR1 Page 182 of 231 ... Agenda Item # 12.3 Bylaw 1380 — Schedule A From A to CR1 Redistricting Bylaw 1380 - Pt. Lot A, Plan LVI (Ohaton) A to CR1 Page 183 of 231 ... Agenda Item # 12.3 AREAEJI STRUCTURE:2-— PLAN- -1.31.!-p.sw ‘Aof sec23-46-l9 W4 Purpuse_?'h of the plan — The:lI.j.|.E?-I-ll-Ljl-I-—'-3purpose of the plan is to subdivide the area into 1 parcelI-' andrlnjn.-.—.-—.lto later to be subdivided into-.l-I-_rI-.Ismaller parcels. Compliance with the Municipal Development Plan — The proposed area will require rezoningZ.-'.'r'..'."'.n.iu'..':£l'2:?H.".'_""""""'from the Agricultural District to Residential District. Plan" Area — Proposing one large parcel of Agricultural District to developed with the building site area to be developed on a 75.5 m X 116 m parcel south east corner for future developments. Environmental?jl-? Impact — '-II-—-H-|'I.—-I—I:-1-I-—-I-I""-flThe proposed will create very low environmental impact. I--'-FI-Servicing Plans — Waterr.I — Proposing to tie into water line at comer of (sw 1/:of sec23-46-l9 W4) and run alone the front'°'.t:.=.::—""“-"'-*"of the subdivision. -tSewer — A septic tank.-n.-.-'will be-.I-.-n-'-.I.I'-r-.-Iinstalled on the lot that will pumpI'I into+-n-.-II-Ia sewer line that will- -I-I-III!-III-.jII.-—|.r.-j.-Ir.|.—-.Itie into Ohaton’s main sewer line that is in the (sw ‘Aof sec23-46-l9.| W4)of3.55.the proposedr.-H-HE‘subdivision. l--Storm Water Drainagej — Runoff will£I.rH.?E;|I-—I'I-Imju?ow into the ditch in front of the proposed lot. The lot will have an.| approach that will be provide with culvert for continues ?ow. Power — To be provided and trenched in. Gas — To be provided and trenched in. 1-1---II—IImpact on adjacent Users-n — ThereI-un-u-I...-....1n|—.-nu:-|-.will be no impact on the adjacent agriculture land. IntendedIh.h'.&I'j-form of Ownership — Bare‘-3-IH-j-I"'-I-"j-I-'-'-I.land lots proposed for future residential use. Detailed-I-'.I'.bI-I.I'-‘—'Description of Lands Proposed for Development — -jn-—.Natural Features — Flat|_...|.._agricultural land?g‘ with.'|.-I'w-a slough on north side of proposed I-_lot. Built Features — There is a gas line that runs in through the property from east to west. SiteE Speci?c Ij"Concerns — There I-—-‘I:-"1-I-—-‘I.-?.is no site speci?c concerns to note. -I.|.—.—-.Present Land Use — Agricultural— -5-.-crop land. Site"' Development Plans'l Proposed Land Use and4.11.Densities — rjj-—One lots for residential use. Proposed Roads — HI‘-'IuI'I’I-'I.I"'I-I-l'I'I-I'IJ'I.IRobert St. runs on the east side of lot and Mccrather Ave runsI.a.on south side with -|.|.l1lthe culvert on southHI-—.road. StagingLf-Ill-I-'-II.'-I-'q-:or Phasing of the Proposed — I-II-'I'-'—I.-.|.I-I.|.1-I.rIOne lot will be developed so development of ?lture-1-1-I-I-rlresidential lots UseI--I'I—-1.'.I.|.of Remaining Land — Agricultural land.- Jj-'-I-.'&Potential Con?icts — I.-_No potential toat note Redistricting Bylaw 1380 - Pt. Lot A, Plan LVI (Ohaton) A to CR1 Page 184 of 231 ... Agenda Item # 12.3 Redistricting Bylaw 1380 - Pt. Lot A, Plan LVI (Ohaton) A to CR1 Page 185 of 231 Page 186 of 231 ... Agenda Item # 12.4 "<><>" CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 23 Aug 2016 Agenda Item No: AGD - 2409 Confidential: No Originated By: Anjah Howard Title: Joint Quality Management Plan - City of Camrose Safety Codes Agreement ACTION / RECOMMENDATION: The Council approve the proposed revised Joint Quality Management Plan and authorize it to be signed. BACKGROUND INFORMATION: Camrose County has partnered with the City of Camrose and all of the Villages in a Joint Quality Management Plan to regulate the Safety Codes Act in our area since 1995. This document has basically been unchanged since it was initially approved. The City and County have been working on an update for several years. At the same time the province has introduced a Uniform Quality Management Plan. Our existing Quality Management Plan does not align with the Uniform Quality Management Plan of the province and we've been told we need to get in line with that document or lose our accreditation. The City has worked with the province, the Safety Codes Council and County Administration to draft a QMP that works and aligns with the Uniform QMP. The City of Camrose Administration report outlines the discussions that they've had with the province and the outcomes and is attached for you. The City presented the draft QMP to the County and Village administrations on July 26th where they outlined the impact on the municipal partners. No significant concerns were raised by the Villages. County administration had some concerns about the potential negative impacts on the new requirements, particularly related to completion times, but these were addressed. One of the big changes in this document is it doesn't contemplate the partnership administration. For example, what happens if a partner pulls out of the agreement. The Safety Codes Council will not allow this to be added to the document so we will likely need to create a separate management document dealing with those types of issues. Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: DISCUSSION: Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 187 of 231 ... Agenda Item # 12.4 Reviewed and Approved: Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 188 of 231 ... Agenda Item # 12.4 City of Camrose Administrative Report To: Mayor and Council Date: August 15, 2016 From: Director of Engineering – Infrastructure & Planning Re: Updated Joint Quality Management Plan - Building, Electrical, Plumbing & Gas disciplines RECOMMENDATION: THAT the City of Camrose adopt the updated Joint Quality Management Plan (QMP) for safety codes inspections in the building, electrical, plumbing and gas disciplines, and that the City’s signing authorities be authorized to sign the Joint Municipalities Agreement section of the updated Joint QMP. BACKGROUND: Since 1995, the City of Camrose has been providing safety codes inspections to all properties within the boundaries of the City of Camrose, Camrose County, and the various municipalities within the County boundaries (with the exception of the Town of Bashaw, who contracts their safety codes inspections through a separate agency). How the City conducts its work is governed by a number of Joint Quality Management Plans (QMPs) for the various disciplines (building, electrical, plumbing, gas, and fire). Each QMP is a separate, standalone document, although there are a number of similarities between the documents both in terms of structure as well as content. Since 1995, there have been no updates to these Joint QMP documents. Over the past few years, the City has been working with Alberta Municipal Affairs and the Safety Codes Council (SCC) on the development of a new Joint QMP for the various disciplines, trying to consolidate documents where possible in the process. As part of that review, Administration has utilized the Safety Codes Council’s new Uniform QMP as its template. While the updated Joint QMP document generally meets the requirements of that Uniform QMP, there are a number of issues which Administration wanted to see incorporated in the updated Joint QMP document. While some of Administration’s recommendations did make their way into the updated document, most of these suggestions were ultimately rejected by the SCC as the SCC believes that they would go beyond the allowances of the applicable provincial legislation. Examples of potential changes that were proposed by Administration but not accepted by the SCC are listed as an appendix to this report. As a result of the fact that some requested changes were not incorporated into the final Joint QMP document, it is likely that future Safety Codes audits will see a number of potential “findings” which outline where our actions are not in line with the requirements of the updated Joint QMP. While Administration will attempt to meet all of the requirements of the Joint QMP (and thus have no “findings” on our future audits), we believe that the majority of the potential Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 189 of 231 ... Agenda Item # 12.4 “findings” will be minor in nature, and would be reasonable for each of the member municipalities. Examples of potential findings have also been listed in the appendix of this report. Separate from this current review, the City’s Fire Department is also working with the various member municipalities to come up with an updated Joint QMP for the fire discipline. City Administration found a number of significant differences between the practices of the fire discipline vs. the practices of the other disciplines. Thus, a separate updated Joint QMP for the fire discipline was developed, and will be brought to the various municipal councils sometime in the near future. City Administration is recommending that the City adopts the updated Joint Quality Management Plan. Administration recently met with the administrative staff from each of our municipal partners to review the proposed changes to the Joint QMP. No concerns were raised regarding the updated Joint QMP, and so Administration expects that this document will be presented to the municipal Councils at their respective council meetings in the near future. One related item that was flagged at the recent joint administrative meeting was the need to reconfirm each municipality’s involvement in the current joint accreditation process. The existing Joint QMP included provisions related to each municipality’s commitment to the process, as well as administrative procedures to be followed if a municipality wished to remove itself from the Joint QMP. Due to changes to the Joint QMP template, it was not feasible to include this in the current Joint QMP document. Administration is currently working on an agreement to reconfirm and re-formalize the relationship between the City and the municipal partners, and plans to present this at an upcoming Council meeting following internal review with the other municipal administrations. MUNICIPAL DIRECTIVES: - The activities of the City’s safety codes staff is governed directly by the Joint QMP document. Updating this document will help ensure a high level of service to all clients & businesses residing within the boundaries of the various municipal partners. IMPLICATIONS OF RECOMMENDATION: - Adoption of the updated Joint QMP will need to be done by each member municipality. Alternately, a member municipality could decide to pull out of the joint accreditation, at which point they will be responsible for performing their own safety codes inspections or finding an agency to conduct these inspections on their behalf. - Pending execution of the updated Joint QMP, Administration will forward copies of the partially executed document to all partner municipalities, and then to the Safety Codes Council once the document has been fully executed. Safety Codes activities will then follow the new Joint QMP document. Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 190 of 231 ... Agenda Item # 12.4 ATTACHMENTS: - Summary document outlining potential issues that may come up on future Safety Codes audits as a result of the updated Joint QMP document - Updated Joint Quality Management Plan – Building, Electrical, Plumbing and Gas disciplines SUBMITTED BY: Jeremy Enarson, P.Eng. Director of Engineering & Quality Management Plan Manager Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 191 of 231 ... Agenda Item # 12.4 Appendix – Potential issues related to the updated Joint Quality Management Plan As noted above, there were a number of potential changes that Administration was hoping to see in the updated Joint QMP document, but were ultimately rejected by the Safety Codes Council. The following is a summary of those potential changes. 1. Verification of Compliance (page 17 of the Joint QMP) Issue o A Verification of Compliance (VOC) is a document issued by a Safety Codes Officer (SCO). While a VOC can be used for a variety of reasons, Camrose SCOs most commonly use a VOC as a follow up to deficiencies or unsafe conditions noted during a site inspection. The permit holder would review and then return a signed copy of the VOC, verifying that the deficiencies have been cleaned up as per the SCOs instructions. This saves the SCO from having to return to site to verify the fix first-hand, while still being able to close out a permit. o In some instances (approximately 20% of the time), VOCs are not returned to the appropriate SCO, despite various follow up requests by the City. SCC position o When used by an SCO, the City must receive a response on each VOC issued before a permit can be closed. Administration’s position o Historically, the City has not used a VOC for any major deficiencies which would pose a significant life safety risk. Instead, the SCOs typically complete follow up on-site inspections to ensure that those major deficiencies are cleaned up. o The SCOs typically use a VOC to document deficiencies that are minor in nature (such as the location of an electrical staple or the painting of a gas line). In those instances, the VOC is actually used more as an educational tool to remind homebuilders or contractors of the requirements of the applicable code, but where the lack of remedy of the deficiency does not present a specific life safety risk. Where the City does use a VOC on a more significant issue, the City will also follow up with the permit holder to ensure that we receive the signed VOC back. However, in the opinion of Administration, the return of a VOC on minor issues is of less of a concern. o In other cases, a permit holder may receive a VOC from the SCO but forget or refuse to send it back after numerous requests by the City. Unless there are significant outstanding issues, the SCO believes that it is appropriate to close the permit file without receiving the signed VOC. Historically, this issue has been more of a problem in the rural areas than urban areas, and has also typically been more of a problem on permits issued to homeowners (as opposed to those issued to contractors). o The City was hoping that the updated Joint QMP would require the return of only a portion of VOCs issued by the SCOs. Resolution o The updated Joint QMP identifies that the City must receive back 100% of VOCs issued. Potential impacts on future audits o Ethically, the SCO is bound to report any deficiency that they note on an inspection and/or complete a follow up inspection to ensure that the deficiency is fixed. Rather than the SCO simply not advising the permit holder of the issue, Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 192 of 231 ... Agenda Item # 12.4 SCOs will continue to issue VOCs. Future audits are likely to have “findings” related to permits being closed without receipt of the signed VOCs. Administration is comfortable with “findings” of this nature. Relevant Examples where future “findings” may be found during an audit o “Minor” issues such as locations of electrical staples or whether or not a gas line has been painted o Final cleanup of issues on some homeowner permits in remote areas 2. Receipt of required schedules prior to issuance of building permit (page 19) Issue o According to the AB Building Code, building permits are technically not supposed to be issued by an SCO until after the City obtains all documentation outlined in the Code. This would include 2 complete sets of construction documents & drawings, any letter or schedules as required by the Code, and any other documents as required by the Code to be sealed and signed by a registered architect and/or professional engineer. Schedules and other required documents are typically only required for larger developments such as commercial, industrial or institutional sites, but they may also be required for smaller developments such as large garages which require an engineered concrete slab, or for some pole-supported structures. o In some instances, the individual or company requesting the building permit may be under such time restraints that construction begins before all of the required documentation has been provided to the City or a permit is actually issued. In these instances, the SCOs will sometimes use their judgement and issue the permit so that initial inspections can be done, knowing that the preliminary schedules will come in in due time. This practice is more commonly used with builders or developers which have a long record of compliance. o The City was hoping that the updated Joint QMP would allow for a certain percentage of building permits to be issued without having all of the typical documents submitted up front. SCC position o The SCC maintains its position that no permits should be issued by the City until all of the typical documents are submitted up front. Administration’s position o City Administration believes in our current practice to allow the SCOs to use their judgement on this matter. We believe that this helps to maintaining good working relationships with our regular clients, and helps keep construction moving ahead and initial inspections to be completed while schedules are still being prepared and submitted for review. Resolution o The updated Joint QMP identifies that permits should not be issued by the City until we receive all of the outlined documents. Potential impacts on future audits o The City intends to be responsive to the needs of the clients throughout the inspection service area. Future audits are likely to have “findings” related to permits being issued prior to receiving all preliminary schedules or other supporting documents. Administration is comfortable with “findings” of this nature. Relevant Examples where future “findings” may be found during an audit Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 193 of 231 ... Agenda Item # 12.4 o Major industrial renovations on properties with long-standing history of compliance o Non-agricultural “pole sheds” or garages with engineered concrete slabs 3. Receipt of required close-out schedules at end of construction (page 19) Issue o According to the AB Building Code, building permits are to remain “open” until all follow up schedules have been received from the permit holder’s professional engineer and/or registered architect. In some larger projects, the receipt of these follow up schedules can sometimes take a very long time. o While this is a reasonable expectation in most cases, there are some instances where it is not realistic for the City to receive the follow up schedules, or where it is practical to receive these schedules. o One of the more typical examples is the construction of larger garage pad. Once the garage pad reaches a certain size, it must be designed by a professional engineer. In the City’s experience, a homeowner or contractor may agree to pay their engineer to complete the original design of the pad, but is not willing to pay the engineer for a follow up inspection to prove that the pad was installed as designed. While this is one of the more common examples, there would be a variety of similar instances that come up from time to time. o As with the prior issue, the City was hoping that the updated Joint QMP would allow for a certain percentage of building permits to be closed without having all of the typical follow up documents. This would allow the City to follow up on receiving follow up schedules on the more significant developments, while recognizing the potential financial constraints on a portion of smaller developments. SCC position o The SCC maintains its position that no permits should be closed by the City until all of the follow up schedules are received. Administration’s position o The City believes that the current practice allows the SCOs to use their judgement in closing off permits for which there is little risk of not having a follow up inspection by the designing engineer. Resolution o The updated Joint QMP identifies that permits should not be closed by the City until we receive all of the follow up schedules. Potential impacts on future audits o The City intends to be responsive to the needs of the clients throughout the inspection service area. Future audits are likely to have “findings” related to permits being closed without receiving all follow up schedules. Administration is comfortable with “findings” of this nature. Relevant Examples where future “findings” may be found during an audit o Smaller projects which still require engineered drawings / schedules may see the initial schedules being submitted, but no follow up schedules being submitted 4. Completing 100% of required inspections on all projects (pages 19 through 26) Issue o The remaining section of the updated Joint QMP identifies the number of inspections that are to be completed within each discipline and at each stage of a project. These would vary in number and timing depending on a number of Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 194 of 231 ... Agenda Item # 12.4 factors (the size of the development, new construction vs. renovation, etc.). However, there are some instances where it is not possible or practical for the SCOs to complete the minimum number of required inspections. o For example, when the economy is very strong and the number of open permits exceeds the City’s internal capacity to complete these permits, there may be times when an SCO is unable to complete all of the required inspections. Rather than bringing in a contract SCO inspector to supplement our existing staff contingent (usually at great expense to the City, assuming that an available inspector can even be found), some inspections simply might not be completed. o In this instance, the SCOs have used their judgement to prioritize inspections based on relative risk, in order to ensure that “riskier” inspections are not missed. Also, the SCOs have typically prioritized the locations of the inspections to ensure that “missed” inspections are not confined to certain geographic areas or to specific builders. o By way of example, for some of the more common home builders in urban areas, it may be possible to inspect only a select number of homes at a certain stage and reasonably expect to see similar issues on the remaining homes that were not inspected. o Another example that comes up from time to time is an inspection at a property where illegal activities are suspected to occur (i.e. “grow ops” or “chop shops”). Following the advice of the applicable police authority, our SCOs have occasionally not performed inspections on properties where their safety may be placed in jeopardy. o As with prior examples, the City was hoping that the updated Joint QMP would allow for a certain percentage of building permits to be closed without having completed all of the required inspections. This option would only be used in extenuating circumstances. o It should be noted that in many cases, the number of inspections being completed may actually exceed the minimum number of inspections. Examples of this would be inspections on a large industrial site in either the rural or urban areas, or follow up inspections on residential or non-residential developments where significant deficiencies were noted on prior inspections. SCC position o The SCC maintains its position that no permits should be closed by the City until the identified minimum number of completed inspections has been achieved. Administration’s position o The City believes that the current practice allows the SCOs to use their judgement in closing off permits where there is low risk to the City or property owner in times when the number of inspections exceeds the City’s ability to conduct these inspections, or where SCOs could be in harm’s way should they proceed with the inspections. Resolution o The updated Joint QMP identifies that permits should not be closed by the City unless all of the required inspections are completed. Potential impacts on future audits o While the City’s SCOs will continue to strive toward completing all required inspections for all open permits, the City does not believe that it is practical to meet this requirement 100% of the time. o Although the City’s Safety Codes work unit is run as a “fee for service” operation, in many years the City’s expenses related to the provision of safety code Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 195 of 231 ... Agenda Item # 12.4 inspections within the entire service area exceeds the amount of revenue that the City realizes through permit fees and charges. As such, the City is reluctant to bring in contracted SCOs to assist with completing inspections during times of higher construction activity, as the additional revenue received during those busier periods does not generally cover the cost of retaining the contracted inspector. Additionally, as there are only a limited number of certified SCOs within the Province, the City may not be able to retain an SCO to assist with these inspections during the busier construction periods due to heavy inspection workloads in other jurisdictions. o Future audits are likely to have “findings” related to permits being closed without completing all of the required inspections. Administration is comfortable with “findings” of this nature. Relevant Examples where future “findings” may be found during an audit o “Low risk” inspections, such as multiple homes being built by the same contractor at approximately the same time, and at approximately the same stage of construction o Projects that may pose an unusual health & safety concern for SCOs Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 196 of 231 ... Agenda Item # 12.4 Joint Quality Management Plan CITY OF CAMROSE CAMROSE COUNTY VILLAGE of BAWLF VILLAGE of BITTERN LAKE VILLAGE of EDBERG VILLAGE of FERINTOSH VILLAGE of HAY LAKES VILLAGE of ROSALIND Version: July 2016 Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 197 of 231 ... Agenda Item # 12.4 Joint Quality Management Plan CITY OF CAMROSE CAMROSE COUNTY VILLAGE of BAWLF VILLAGE of BITTERN LAKE VILLAGE of EDBERG VILLAGE of FERINTOSH VILLAGE of HAY LAKES VILLAGE of ROSALIND This Quality Management Plan that includes Schedule A – Scope and Administration, and Schedule B – Service Delivery Standards, has been accepted by the Administrator of Accreditation. Administrator of Accreditation Date Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 198 of 231 ... Agenda Item # 12.4 JOINT QUALITY MANAGEMENT PLAN TABLE OF CONTENTS Page Table of Contents ...... 2 Schedule A Scope and Administration ...... 3 Scope of Accreditation ...... 4 Administration of the Quality Management Plan ...... 5 Adherence to the Quality Management Plan ...... 5 Policy for Personnel Training ...... 5 Freedom of Information & Confidentiality ...... 5 Records Retention and Retrieval ...... 6 Declaration of Status ...... 6 Annual Review ...... 6 Revisions ...... 6 Revision Control System ...... 6 Joint Municipalities Agreement ...... 7 Notices ...... 11 Schedule B Service Delivery Standards ...... 12 Section 1: Scope of Services ...... 13 Section 2: Performance ...... 13 Section 3: Personnel ...... 13 Section 4: Quality Management Plan Training ...... 13 Section 5: Records ...... 13 Section 6: Safety Codes Council Operating Fees ...... 14 Section 7: Orders ...... 14 Section 8: Alternative Solutions / Variances ...... 14 Section 9: Compliance Monitoring ...... 15 General ...... 15 Permits / Permissions ...... 15 Permit Applications ...... 15 Permits ...... 15 Permit Conditions ...... 16 Site Inspections ...... 16 Inspection Reports ...... 16 Verification of Compliance ...... 17 No-Entry Policy ...... 17 Final / Compliance Monitoring Inspection Report (PSR) ...... 17 Appendix A: Building Discipline ...... 19 Appendix B: Electrical Discipline ...... 23 Appendix C: Plumbing Discipline ...... 24 Appendix D: Gas Discipline ...... 26 2 Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 199 of 231 ... Agenda Item # 12.4 Schedule A Scope and Administration 3 Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 200 of 231 ... Agenda Item # 12.4 SCOPE OF ACCREDITATION The Municipality(s) will administer the Safety Codes Act (SCA) including all pursuant regulations applicable to the following indicated discipline(s), within the municipal jurisdiction: Building All parts of the Alberta Building Code and the National Energy Code for Buildings Electrical All parts of the Canadian Electrical Code and all parts of the Code for Electrical Installations at Oil and Gas Facilities, and/or Plumbing All parts of the National Plumbing Code of Canada, applicable Alberta amendments and regulations, and Private Sewage Disposal System Regulation. Gas The Natural Gas and Propane Installation Code, Propane Storage and Handling Code, Code for the Field Approval of Fuel-Related Components on Appliances and Equipment, and Compressed Natural Gas Fueling Stations Installation Code; excluding the Installation Code for Propane Fuel Systems and Tanks on Highway Vehicles and the Natural Gas for Vehicles Installation Code Part 1, Compressed Natural Gas. 4 QMP Scope and Administration Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 201 of 231 ... Agenda Item # 12.4 ADMINISTRATION OF THE CAMROSE JOINT QUALITY MANAGEMENT PLAN Adherence to the Quality Management Plan City of Camrose, Camrose County, Village of Bawlf, Village of Bittern Lake, Village of Edberg, Village Ferintosh, Village of Hay Lakes and Village of Rosalind herein referred to as “The Municipality” is responsible for the administration, effectiveness, and compliance with this Quality Management Plan (QMP) that includes Schedule A – Scope and Administration and Schedule B - Service Delivery Standards. The Municipality will provide services under Schedule B – Service Delivery Standards through their own staff or one or more accredited agencies. When providing services through an agency(s), the Municipality will contract with the agency(s) to provide services in accordance with Schedule B – Service Delivery Standards. The Municipality is responsible for monitoring the contracted agency’s compliance with Schedule B – Service Delivery Standards. The Municipality recognizes that the Safety Codes Council (SCC) or its representative may review/audit for compliance to this QMP and will give full cooperation to the SCC or its representative in business related to the administration of the SCA including the conduct of reviews/audits. The Municipality will implement the recommendations of the reviewer/auditor. The Municipality will encourage and maintain an atmosphere that supports objective and unbiased decisions. All Safety Codes Officers (SCOs) working in the Municipality have the ability and opportunity to make decisions relative to compliance monitoring independently, without undue influence of management, appointed or elected officials. The Municipality, in the event that it ceases to administer the SCA for any new thing, process, or activity under the SCA, retains responsibility for services provided under the SCA while accredited, including the administration and completion of services for permits issued. The Municipality recognizes that failure to follow this QMP may result in suspension or cancellation of the Municipality's accreditation. The Municipality has identified a QMP Manager who is responsible for the administration of the QMP. Policy for Personnel Training The Municipality will ensure that SCOs of the Municipality attend updating seminars required by the SCC to maintain current SCO certification. Freedom of Information and Confidentiality The Municipality will ensure that all staff, SCO’s, and contracted personnel preserve confidentiality with respect to all information and documents that come to their knowledge from their involvement with the administration of this QMP. The Canadian Charter of Rights and Freedoms applies to all activities undertaken in the administration of this QMP. The Freedom of Information and Protection of Privacy Act apply to all information and records relating to, created, or collected under this QMP. 5 QMP Scope and Administration Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 202 of 231 ... Agenda Item # 12.4 Records Retention & Retrieval The Municipality will retain the files of all projects including those where an accredited agency(s) was involved, for at least three (3) years or in accordance with the Municipality’s record retention policy, whichever is greater. Such files will be available at the Municipality’s office. Files where an accredited agency was involved are the property of the Municipality and will be returned to the Municipality within a reasonable time after completion of the services, or upon request. Declaration of Status The SCOs, staff, officers, and accredited agency(s), whether employed, retained or otherwise engaged by the Municipality will not participate in any safety codes administration, inspection, or investigation of properties or fires where they may have pecuniary interest. Annual Review Internal reviews will be carried out annually by the QMP Manager or the Manager’s delegate to evaluate whether or not compliance of the Quality Management Plan is being achieved. At the conclusion of the internal review, the QMP Manager will provide, to the Safety Codes Council, a letter of QMP compliance that has been signed off by the municipality’s executive authority. The letter must be comprised of all findings of the review including any successes, areas for improvement and the methodology used to achieve improvement or correction as it relates to the approved Quality Management Plan. This is a mandatory requirement and failure to comply may result in cancellation or suspension of a municipalities’ accreditation designation. All findings for the annual internal reviews are due to the Safety Codes Council no later than the last day of March of the following year that is being reviewed. The QMP Manager assigned for the management of the Joint QMP will be responsible for the coordination of annual internal reviews for all municipalities within the Joint QMP. Revisions Revisions to this QMP may only be made to the Scope and will only be made by the Chief Administrative Officer responsible for this QMP. A Resolution from the Municipal Council will be included with a revision. The Administrator of Accreditation at the SCC must approve any change in the QMP. Revision Control System The Municipality will ensure its SCOs have ongoing access to a copy of this QMP and contracted accredited Agencies are provided with a copy of this QMP and any amendments. The Municipality will maintain a registry of the SCOs and Agency(s) that have been provided with a copy of this QMP and amendments. The Municipality will immediately distribute copies of approved amendments to all registered holders of this QMP. 6 QMP Scope and Administration Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 203 of 231 ... Agenda Item # 12.4 Joint Municipalities Agreement It is agreed between the municipalities that the City of Camrose will be the primary municipality overseeing the administration of this QMP. In accordance with Council Resolution # of (insert date) the City of Camrose hereby provides agreement and signature to this QMP. Signature of Chief Administrative Officer Signature of Chief Elected Official Malcolm Boyd, City Manager Norm Mayer, Mayor Name & title of Chief Administrative Officer Name & title of Chief Elected Official In accordance with Council Resolution # of (insert date) the Camrose County hereby provides agreement and signature to this QMP. Signature of Chief Administrative Officer Signature of Chief Elected Official Paul King, County Administrator Don Gregorwich , Reeve Name & title of Chief Administrative Officer Name & title of Chief Elected Official 7 QMP Scope and Administration Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 204 of 231 ... Agenda Item # 12.4 In accordance with Council Resolution # of (insert date) the Village of Bawlf hereby provides agreement and signature to this QMP. Signature of Chief Administrative Officer Signature of Chief Elected Official Tracy Stewart, Administrator Leonard Thompson, Mayor Name & title of Chief Administrative Officer Name & title of Chief Elected Official In accordance with Council Resolution # of (insert date) the Village of Bittern Lake hereby provides agreement and signature to this QMP. Signature of Chief Administrative Officer Signature of Chief Elected Official Jill Tinson, Administrator Charlie Debnam, Mayor Name & title of Chief Administrative Officer Name & title of Chief Elected Official 8 QMP Scope and Administration Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 205 of 231 ... Agenda Item # 12.4 In accordance with Council Resolution # of (insert date) the Village of Edberg hereby provides agreement and signature to this QMP. Signature of Chief Administrative Officer Signature of Chief Elected Official Heather Leslie, Administrator Colleen Wack, Mayor Name & title of Chief Administrative Officer Name & title of Chief Elected Official In accordance with Council Resolution # of (insert date) the Village of Ferintosh hereby provides agreement and signature to this QMP. Signature of Chief Administrative Officer Signature of Chief Elected Official Heather Leslie, Administrator Marvin Jassman, Mayor Name & title of Chief Administrative Officer Name & title of Chief Elected Official In accordance with Council Resolution # of (insert date) the Village of Hay Lakes hereby provides agreement and signature to this QMP. Signature of Chief Administrative Officer Signature of Chief Elected Official Heather Nadeau, Administrator Todd Skaret, Mayor Name & title of Chief Administrative Officer Name & title of Chief Elected Official 9 QMP Scope and Administration Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 206 of 231 ... Agenda Item # 12.4 In accordance with Council Resolution # of (insert date) the Village of Rosalind hereby provides agreement and signature to this QMP. Signature of Chief Administrative Officer Signature of Chief Elected Official Nancy Friend, Administrator Jim McTavish, Mayor Name & title of Chief Administrative Officer Name & title of Chief Elected Official 10 QMP Scope and Administration Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 207 of 231 ... Agenda Item # 12.4 Notices Any correspondence in regards to this QMP will be forwarded both the CAO of the primary municipality as well as the primary delegated QMP Manager. All correspondence will be communicated to all other accredited municipalities under this QMP. Malcolm Boyd [email protected] Name of Chief Administrative Officer E-mail address City of Camrose 5204 – 50th Avenue, Camrose, AB T4V 0S8 Name of Municipality Address of Municipality 780 – 672 – 4426 780 – 672 – 2469 Phone number of Municipality Fax number of Municipality NAME OF DELEGATED QMP MANAGER Jeremy Enarson [email protected] Name of Delegated QMP Manager E-mail address City of Camrose 5204 – 50th Avenue, Camrose, AB T4V 0S8 Name of Municipality Address of Municipality 780 – 672 – 4428 780 – 672 – 6316 Phone number of Municipality Fax number of Municipality 11 QMP Scope and Administration Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 208 of 231 ... Agenda Item # 12.4 Schedule B Service Delivery Standards Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 209 of 231 ... Agenda Item # 12.4 Section 1: Scope of Services The Service Delivery Standards establishes responsibilities and minimum performance criteria for providing compliance monitoring services under the SCA including: code advice, permit issuance, plans examinations, site inspections, site investigations, alternative solutions/variances, orders, verification of compliance, identification and follow-up of deficiencies and unsafe conditions, collection and remittance of SCC fees, issuance of Permit Services Reports, and maintaining files and records. Section 2: Performance The Municipality will: perform the services in an effective and timely manner, endeavour to work co-operatively with the owner and/or the owner’s representative(s) to achieve compliance with the SCA and applicable Regulation(s), perform the services with impartiality and integrity, and provide services in a professional and ethical manner. Section 3: Personnel The Municipality will: employ persons knowledgeable about the applicable codes, standards and regulations, relative to the services it provides, employ SCOs who are certified and designated at an appropriate level to provide compliance monitoring and investigations relative to service levels the Municipality provides, and maintain a registry of all SCOs they employ, their level(s) of Certification, and Designation of Powers. Section 4: Quality Management Plan Training The Municipality will: train its SCOs and other involved staff in the requirements of this QMP, and maintain the training records on the employee’s file. 13 Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 210 of 231 ... Agenda Item # 12.4 Section 5: Records The Municipality will maintain a file system for all the records associated with performing the services including: permit applications and permits, plans, specifications, and other related documents, plans review reports, inspection reports, investigation reports, verifications of compliance, Alternative Solutions / Variances, Orders, Permit Services Reports, and related correspondence and/or other relevant information. Section 6: Safety Codes Council Operating Fees The Municipality will collect the Council levy for each permit or service provided under the Act, and remits the levy to the Council in the manner and form prescribed by the Council. Section 7: Orders Will be issued and served in accordance with the SCA, the Administrative Items Regulation, and SCC policy. Orders will be in the format provided on the SCC web site: www.safetycodes.ab.ca. Upon compliance with an Order, a notice of compliance will be provided to the person(s) to whom the Order was served and to the SCC. Section 8: Alternative Solutions / Variances Will be issued in accordance with the SCA and SCC policy. An Alternative Solution / Variance will be in the format directed by the SCC (available on the SCC web site: www.safetycodes.ab.ca. ). A SCO may issue an Alternative Solution / Variance from a code or referenced standard if the SCO is of the opinion that the Alternative Solution / Variance provides approximately equivalent or greater safety performance than that prescribed by the code or standard. A request for Alternative Solution / Variance must be made in writing and include support documentation. A SCO will only make a decision respecting an Alternative Solution / Variance after having thoroughly researched the subject matter. A copy of an Alternative Solution / Variance issued will be provided to the: owner, contractor if applicable, SCC, and the Municipality’s file. 14 Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 211 of 231 ... Agenda Item # 12.4 Section 9: Compliance Monitoring General The Municipality will monitor compliance through a program of permit issuance, plans examination (when applicable), site inspection, and follow-up inspections or verification of compliance; using appropriately certified and designated SCOs to provide compliance monitoring in accordance with the SCA and associated codes and standards. Permits / Permissions The Municipality will collect all information required by the SCC to be collected as part of each permit application. Permit Applications Permit Applications will include the following information: name of the issuing Municipality, permit discipline type, date of application, applicant’s name, address, and phone number, and email (if known), contractor’s name, address, and phone number, and email (if known), owner’s name, address, and phone number, and email (if known), project location by legal description, civic address, and municipality, description of the work, state the use or proposed use of the premises, a Freedom of Information and Protection of Privacy Act (FOIPP) statement that meets the requirements of FOIPP as per the following example: “The personal information provided as part of this application is collected under the Safety Codes Act and the Municipal Government Act and in accordance with the Freedom of Information and Protection of Privacy Act. The information is required and will be used for issuing permits, safety codes compliance verification and monitoring and property assessment purposes. The name of the permit holder and the nature of the permit is available to the public upon request. If you have any questions about the collection or use of the personal information provided, please contact the municipality.” any other information the SCO or permit issuer considers necessary. Permits Permits will include the following information: a permit number or other unique identifier that has been assigned by the permit issuer to the undertaking, the date on which the permit is issued, the name of the owner and the person to whom the permit has been issued, where the undertaking is to take place, a description of the undertaking or portion of the undertaking governed by the permit, and contain any other information that the permit issuer considers necessary issuer’s name, signature, and designation number,. 15 Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 212 of 231 ... Agenda Item # 12.4 Permit Conditions A permit may contain terms and conditions that include but not limited to: permission be obtained from the SCO before occupancy or use of the construction, process or activity under the permit, the date on which the permit expires, a condition that causes the permit to expire, the period of time that the undertaking may be occupied, used or operated, setting the scope of the undertaking being permitted, setting the qualifications required of the person responsible for the undertaking and/or doing the work, an identification number or label to be affixed to the undertaking, requirement to obtain the approval of a safety codes officer before any part of the building or system is covered or concealed. Site Inspections An SCO will inspect: to determine if the use, occupancy, sites or work complies with the SCA and relevant codes and standards, permits, and conditions, within the time frames noted in the discipline specific sections of this QMP, in a timely fashion (endeavour to inspect within 2 working days and will not exceed 5 working days, when contacted for a required inspection unless otherwise noted in this QMP), at the stage(s) indicated in the discipline specific sections of this QMP, and all work or occupancy(s) in place at the time of the inspection. The Municipality may, at their discretion, extend the time frame for a required site inspection(s) by documenting in the file: the reason for the extension, and the new time frame or date for conducting the inspection(s). Inspection Reports A SCO will, for each inspection required by this QMP, complete an inspection report noting: permit number and file number (if applicable), discipline, municipality name and date, owner name, address, phone number, and email (if known), contractor name, address, phone number, and email (if known), legal description, address (if applicable), and municipality, stage(s) of work being inspected, a description of the work in place at the time of inspection, all observed deficiencies (any condition where the work is incomplete, or does not comply with the SCA or an associated code or regulation and in the opinion of the SCO is not an unsafe condition), all observed unsafe conditions (any condition that, in the opinion of a SCO, could result in property loss, injury, or death, and is not a situation of imminent serious danger), all observed situations of imminent serious danger and the action taken by the SCO to remove or reduce the danger, and name, signature, and designation number of the SCO conducting the inspection. 16 Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 213 of 231 ... Agenda Item # 12.4 The Municipality will, for each required inspection: provide copies of Inspection Reports to the permit applicant, contractor, and Municipality’s file; and if requested to the owner, project consultant, architect, or consulting engineers, and follow-up on noted deficiencies or unsafe conditions through re-inspection(s) (or at the discretion of the SCO, a verification of compliance may be accepted in lieu of an on-site re-inspection). Verification of Compliance A SCO may, at their discretion, accept a verification of compliance (reasonable assurance provided from a third party that work complies): as follow-up to deficiencies or unsafe conditions noted on a site inspection, or in lieu of a site inspection when permitted in this QMP (eg. labelled mobile home siting, minor residential improvements). An SCO, when accepting a verification of compliance, will document the information to the permit file including: identification of the document as a verification of compliance, permit number and discipline, name and title of the person who provided the verification of compliance and how it was provided (i.e. written assurance, verbal assurance, site visit by designate, etc.), date accepted by the SCO, and signature and designation number of the SCO. No-Entry Policy When a SCO is unable to gain entry to a site for a required inspection, the SCO will leave a notification on- site in a visible location, or forward notification to the Owner or permit applicant (as appropriate), advising of the inspection attempt and requesting that the Municipality be contacted to arrange for the site inspection. If the Municipality does not receive a response within 30 days of notification, the Municipality will mail the Owner or permit applicant (as appropriate), a second notification requesting that the Municipality be contacted within 30 days to arrange for a site inspection. If the Municipality is not contacted within 30 days of the second notification, the inspection stage may be considered a “no-entry” and counted as the required interim or final inspection. Final / Compliance Monitoring Inspection Report (Permit Services Report) The Municipality will issue a Permit Services Report with inclusion of the final inspection: (combined into one form) within 30 days of completing the compliance monitoring services as required in this QMP (completion of compliance monitoring services means; after the final or only required inspection, after acceptance of a verification of compliance in lieu of an inspection when permitted, or after compliance with the no-entry policy with respect to the final or only required inspection), to the Owner (the Owner, for the purposes of this QMP means, in order of preference; the Owner of the project at the time the permit was purchased, at the time the compliance monitoring services were provided, or at the time the Permit Services Report was issued). 17 Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 214 of 231 ... Agenda Item # 12.4 The Municipality will not issue a Permit Services Report or close a file if there is an unsafe condition, until such time as the unsafe condition is corrected. The Municipality will, for administrative purposes, consider the file closed when the Permit Services Report is issued, however: will reactivate the file if any further activity related to the permit is initiated within 30 days, and may reactivate the file at any time. 18 Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 215 of 231 ... Agenda Item # 12.4 APPENDIX A: BUILDING DISCIPLINE Building Permits The Municipality will, prior to permit issuance: obtain two complete sets of construction documents as outlined in the Alberta Building Code (ABC), obtain any letters or schedules required to be provided by the ABC, conduct a preliminary review of the construction documents to determine if professional involvement is required or if there are any potentially significant code compliance issues, and obtain documents with the seal and signature of a registered architect and/or professional engineer(s), when required by the ABC. Construction Document Review The Municipality will, not more than 15 days after permit issuance: complete a review of the construction documents in accordance with the requirements of the ABC, prepare a Plans Review Report, provide the Plans Review Report to the permit applicant, contractor, and Municipality’s file; and if requested, to the owner, project consultant, architect, or consulting engineers, and provide one set of construction documents to the permit applicant for retention and review at the project site, and retain one set on the Municipality’s file. Compliance Monitoring on Projects requiring Professional Involvement The Municipality will collect and maintain on file, required schedules and/or a letter(s) of compliance from the professional architect or engineer when a part or parts of the building require a professional architect or engineer. The Municipality will collect and maintain on file all schedules and letters of compliance required in accordance with the ABC when overall professional architect and/or engineer involvement is required for the work covered under a permit. 19 Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 216 of 231 ... Agenda Item # 12.4 Building Site-Inspections A SCO will conduct site inspections at the stages indicated in the following tables: Site Inspection Stages for Part 9 Buildings Not Requiring Overall Professional Involvement Type Of Project Type of Building Minimum # Inspection Stage of & Major Inspections (NOTE: inspect all work in place at time of Occupancy inspection) New Construction Single & Two o complete foundation (prior to backfill) OR Family Dwellings 2 OR Alteration, addition, (Group C) o solid or liquid fuelled appliance(s) & framing renovation, reconstruction, (prior to covering up with insulation and vapour change of occupancy, (with a barrier) value of work of more than OR $20,000) o insulation and vapour barrier (prior to drywall) AND o final, including HVAC completion o (within 2 years of permit issuance ) New Construction Multi-family o complete foundation (prior to backfill) OR Residential, 2 OR Alteration, addition, Townhouses, Small o solid or liquid fuelled appliance(s) & framing renovation, reconstruction, Apartments (prior to covering up with insulation and vapour change of occupancy, (with a (Group C) barrier) value of work of more than OR $20,000) o insulation and vapour barrier (prior to drywall) AND o final, including fire alarm and HVAC completion (within 2 years of permit issuance) New Construction Business & o complete foundation (prior to backfill) OR Personal Services, 2 OR Alteration, addition, Mercantile, Med. & o HVAC rough-in renovation, reconstruction, Low Hazard OR change of occupancy, (with a Industrial o framing, structure (prior to insulation and vapour value of work of more than (Group D, E, F2, barrier) $20,000) F3) AND o final, including HVAC completion (within 2 years of permit issuance) Alteration, addition, All types of Part 9 o final (within 2 years of permit issuance) renovation, reconstruction, Buildings 1 change of occupancy, (with a (Group C, D, E, value of work of $20,000 or F2, F3) less) OR Other types of permits not covered in this table. 20 Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 217 of 231 ... Agenda Item # 12.4 Site Inspection Stages for Part 3 Buildings Not Requiring Overall Professional Involvement Type Of Project Major Minimum # Inspection Stages of Occupancy Inspections (NOTE: inspect all work in place at time of inspection) New Construction o *foundation OR A, B, C, D, E, F 2 OR Alteration, addition, renovation, o *framing, structure reconstruction, change of OR occupancy (with a value of work o *HVAC rough-in more than $20,000) OR o *fire suppression systems OR o *fire alarm system OR o *HVAC completion OR o *interior partitioning AND o *final (within 2 years of permit issuance * NOTE: Any of these site inspections may be combined when it’s reasonable to do so, and if site conditions permit. Alteration, addition, renovation, o final (within 2 years of permit issuance) reconstruction, change of A, B, C, D, E, F 1 occupancy (with a value of work $20,000 or less) OR Other types of permits not covered in this table Site Inspection Stages, Part 9 or Part 3 Buildings Requiring Overall Professional Involvement Major Minimum # Inspection Stages of Occupancy Inspections (NOTE: inspect all work in place at time of Type Of Project inspection) New Construction o interim inspection at approximately the mid-term OR A, B, C, D, E, F 2 of the work Alteration, addition, renovation, AND reconstruction, change of o final (within 2 years of permit issuance occupancy (value of work more than $20,000) Alteration, addition, renovation, o final (within 2 years of permit issuance) reconstruction, change of A, B, C, D, E, F 1 occupancy (value of work $20,000 or less) OR Other types of permit not covered in this table. Site Inspection of labelled off site manufactured homes and minor residential improvements including detached garages, decks, or basement renovations will consist of at least one site inspection within 365 days of permit issuance, or at the discretion of the SCO, consist of a completed Verification of Compliance. Site Inspection of Part 10 buildings will consist of at least one on-site inspection at the final set-up stage within 365 days of permit issuance. Site Inspection of Solid or Liquid Fuelled Heating Appliances (under separate permit) will consist of at least one on-site inspection, prior to covering, within 365 days of permit issuance. 21 Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 218 of 231 ... Agenda Item # 12.4 Site Inspection of Mechanical, Heating, or Ventilation Systems (under separate permit) will consist of at least one on-site inspection at the completion stage, prior to covering, within 365 days of permit issuance. Site Inspection for Demolition permits (under separate permit) will be at the discretion of the SCO responsible for permit issuance for single family dwellings and their accessory buildings, and will consist of at least one on-site inspection prior to demolition for all other buildings. Site Inspection of Non-flammable Medical Gas Piping Systems will be at the discretion of the SCO responsible for permit issuance. The SCO will follow up all ABC deficiencies identified by the testing Agency, to ensure compliance. 22 Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 219 of 231 ... Agenda Item # 12.4 APPENDIX B: ELECTRICAL DISCIPLINE Electrical Permits The Municipality will issue Electrical Permits. Construction Document Review A SCO may, as a condition of the permit, require the permit applicant to submit construction documents (including plans and specifications) describing the work for any proposed electrical installation. Electrical Site-Inspections A SCO will conduct site inspections at the stages indicated in the following table: Site Inspections for Electrical Installations Type of Project Minimum # Inspection Stages of Inspections (NOTE: inspect all work in place at time of inspection) Public Institutions, Commercial, Industrial, o rough-in inspection (prior to cover-up) Multi-Family Residential (with value of work 2 o AND over $20000) o final inspection (within 2 years of permit issuance) Public Institutions, Commercial, Industrial, o rough-in inspection (prior to cover-up) Multi-Family Residential (with value of work 1 OR $20000 or less) o final inspection (within 365 days of permit issuance) Single Family Residential or Farm Buildings o completed rough-in inspection (prior to cover-up) under a Contractor Permit (with value of work 1 OR over $1500) o final inspection (within 365 days of permit issuance) Single Family Residential or Farm Buildings o completed rough-in inspection (prior to cover-up) under a Homeowner permit (with value of 2 AND work over $1500) o final inspection (within 2 years of permit issuance) Single Family Residential or Farm Buildings o rough-in inspection (prior to cover-up) under a Contractor or Homeowner permit (with 1 OR value of work $1500 or less) o final inspection (within 365 days of permit issuance) Skid Units, Relocatable Industrial o final inspection (within 90 days of permit issuance), Accommodation, Manufactured Housing, 1 including all additional wiring for Relocatable Industrial Oilfield Pump-jacks, Temporary Services Accommodation and Manufactured Housing Annual Permit (for minor alterations/additions o mid-term inspection (unless only minimal or no work conducted on one site) 2 done) AND o final inspection (within 60 days of expiry of permit) Temporary permits for Special Events 1 o final inspection (within 90 days of permit issuance) Site Inspection of labelled off site manufactured homes and minor residential improvements including detached garages, or basement renovations will consist of at least one site inspection within 365 days of permit issuance, or at the discretion of the SCO, consist of a completed Verification of Compliance. 23 Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 220 of 231 ... Agenda Item # 12.4 APPENDIX C: PLUMBING DISCIPLINE Plumbing Permits The Municipality will issue Plumbing permits. Construction Document Review A SCO may, as a condition of the permit, require the permit applicant to submit construction documents (including plans and specifications) describing the work for any proposed plumbing installation. Plumbing Site-Inspections A SCO will conduct site inspections at the stages indicated in the following table: Site Inspections for Plumbing Installations Installation Type Minimum # Plumbing Installation Stage of Inspections (NOTE: inspect all work in place at time of inspection) Public Institutions, Commercial, o rough-in below grade prior to covering Industrial, Multi-Family Residential (with 2 OR more than 10 fixtures) o rough-in above grade prior to covering AND o final completion (within 2 years of permit issuance) Public Institutions, Commercial, o rough-in below grade prior to covering Industrial, Multi-Family Residential (with 1 OR 10 fixtures or less) o rough-in above grade prior to covering OR o final completion (within 365 days of permit issuance) Single Family Residential or Farm o completed rough-in below grade Buildings under a Contractor Permit 1 OR (with more than 5 fixtures) o completed rough-in above grade prior to covering (within 365 days of permit issuance) Single Family Residential or Farm o completed rough-in below grade (prior to covering) Buildings under a Homeowner permit 2 AND (with more than 5 fixtures) o final completion (within 2 years of permit issuance) Single Family Residential or Farm o final completion (within 365 days of permit issuance) Building (with 5 fixtures or less) 1 Site Inspection of labelled off site manufactured homes and minor residential improvements, (basement renovations), will consist of at least one site inspection within 365 days of permit issuance, or at the discretion of the SCO, consist of a completed Verification of Compliance. Skid Units, Relocatable Industrial Accommodation, Manufactured Housing, Temporary Services will consist of at least one site inspection within 180 days of permit issuance, or at the discretion of the SCO, consist of a completed Verification of Compliance. 24 Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 221 of 231 ... Agenda Item # 12.4 Permits for Private Sewage Disposal Systems The Municipality will issue permits for Private Sewage Disposal System installations. Permit Issuance for Private Sewage Disposal Systems The Municipality will, prior to permit issuance require the permit applicant to provide all relevant installation details including: a site plan, the expected volume of sewage per day, the criteria used to determine the expected volume of sewage per day, description and details of all sewage system treatment and effluent disposal component(s), details of the method(s) used to determine the soil effluent loading rate, including the results of the method(s) and who they were conducted by, and the depth to the water table if less than 2.4 m from ground surface, and require a Plumbing Group B SCO to complete a review of the information for compliance with the requirements of the Private Sewage Disposal System regulations. Private Sewage Disposal System Site Inspections A Plumbing Group B SCO will: conduct a minimum of one site inspection during installation, or if unable to conduct the inspection during installation, note the reason on file and conduct a final inspection within 30 days of permit issuance. 25 Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 222 of 231 ... Agenda Item # 12.4 APPENDIX D: GAS DISCIPLINE Gas Permits The Municipality will issue Gas Permits. Construction Document Review A SCO may, as a condition of the permit, require the permit applicant to submit construction documents (including plans and specifications) describing the work for any proposed gas installation. Gas Site-Inspections A SCO will conduct site inspections at the stages indicated in the following table: Required Site Inspections for Gas Installations Installation Type Minimum # of Gas Installation Stages Inspections (NOTE: inspect all work in place at time of inspection) Public Institutions, Commercial, o rough-in Industrial, Multi-Family Residential 2 AND (more than 400,000 BTU) o final completion (within 365 days of permit issuance) Public Institutions, Commercial, o rough-in Industrial, Multi-Family Residential 1 OR (400,000 BTU or less) o final completion (within 180 days of permit issuance) Single Family Residential or Farm o final completion (within 180 days of permit issuance) Buildings under a Contractor Permit 1 Single Family Residential or Farm o final completion (within 365 days of permit issuance) Buildings under a Homeowner permit 1 Temporary Heat Installations (under o final inspection (within 90 days of permit issuance) separate permit) 1 Site Inspection of labelled off site manufactured homes and minor residential improvements, (basement renovations), will consist of at least one site inspection within 365 days of permit issuance, or at the discretion of the SCO, consist of a completed Verification of Compliance. Skid Units, Relocatable Industrial Accommodation, Manufactured Housing, Propane Tank Sets, Temporary Services will consist of at least one site inspection within 180 days of permit issuance, or at the discretion of the SCO, consist of a completed Verification of Compliance. 26 Joint Quality Management Plan - City of Camrose Safety Codes Agreement Page 223 of 231 Page 224 of 231 ... Agenda Item # 12.5 "<><>" CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 23 Aug 2016 Agenda Item No: AGD - 2411 Confidential: No Originated By: Paul King Title: Amendment to Water Supply and Wastewater Services Agreement Regarding the Residential Subdivision of Braim ACTION / RECOMMENDATION: That Administration be authorized to conduct preliminary negotiations with the City of Camrose regarding amending the Water Supply and Wastewater Services Agreement Regarding the Residential Subdivision of Braim, specifically for but not limited to the water and wastewater rates and connection fee structure, with all amendments being brought back to Council for approval prior to any final amendments being made. BACKGROUND INFORMATION: On August 15, 2016 Camrose City Council passed a motion that directs City Administration to amend the Water Supply and Wastewater Services Agreement Regarding the Residential Subdivision of Braim. This will allow for two additional residential parcels located within the Braim Subdivision, Lot 2, Plan 8120157, NW 11-47-20-W4 and Lot J, Plan 5675KS to connect to the City's water and wastewater system. Additionally, SE-15-47-20-W4M, a residential parcel located outside the Braim Subdivision, can connect to the City's water system. The approval for the above mentioned properties to connect are subject to the following: 1) That the water and wastewater connection fee for the two additional residential parcels in Braim shall be $10,000 each ($5,000 Water and $5,000 Wastewater); and the water connection fee for the one residential parcel located outside of Braim shall be $5,000; and 2) That the County agrees to open the "Water Supply and Wastewater Services Agreement Regarding the Residential Subdivision of Braim" specifically for but not limited to the water and wastewater rates and connection fee structure. Camrose County Administration (Planning) has contacted the residents of the Braim subdivision regarding delaying subdivision approval to allow these negotiations to be completed, the residents involved have agreed to delay subdivision approval until September 27th. Policy, Bylaws, Provincial Acts or Regulations: Camrose County Municipal Operating Principals Plan - Infrastructure - Deploy strategies to provide potable water and wastewater services to Camrose County communities. Financial Implications: Unknown Alternatives to the Recommendation: Amendment to Water Supply and Wastewater Services Agreement Regarding the Residential Page 225 of 231 ... Agenda Item # 12.5 That Camrose County deny the City of Camrose request to open the Water Supply and Wastewater Services Agreement Regarding the Residential Subdivision of Braim. Pro's: Con's: Communication: Council Documentation: Letter from the City DISCUSSION: Reviewed and Approved: Amendment to Water Supply and Wastewater Services Agreement Regarding the Residential Page 226 of 231 92 on /“U U umo_md.mEmm <<<<<<.nm33mm.nm _uumo.mE_mm_m nm3_\omm Sop - mo> >:m:m.H5. Ba Services Agreement Regarding the Residential Amendment to Water Supply and Wastewater ... uwonOmB_.omo Oo::.Q- EmnismmmUa O: >:m:m.r3“ ~39 089.03 9? 0950: cmmmammBozo: Ea &_.oo$ QQ >%_§m§ao= .8 «.395 :8 ¢ HrmmEB.o C 12:: ma< 8 ?x: :5 Coca? mmaam8 own::5 2¢ >30: Hao?o Uwoo?omI % Ua Emsism Agenda Item # 12.5 aw Page 227 of 231 Page 228 of 231 ... Agenda Item # 13.1 Eli-III-|I-1I'|'|||.-Iniili-II.-:Reeve's Report for August 9 to August I.-Il'||I22, 2016 0' 12‘ITSAugust - 21l'$£-C'?'CI':'I'C'?lsign cheques; attend sod turning ceremony for Bashaw Seed Cleaning';I1I?.I.f"I'Plant, check new paving at PelicanNEE Point andEll‘Park RegistrationHI‘-I?rl-I'r office with?ll‘-.ICAO King and-HI.--.-If-—'I.'I.'Communications Officer Gratrix,11-: I‘0 17?u‘.August - Municipal-.-—,ii.a-q--I.--I.Planning Commission; Living|.|-5-Lia-.-.|qHeritage Steering CommitteeD'If—I.I.'J(see Living Heritage-jj update below),HI-Jil-I-I.—write & deliver "ThankTi‘?-'HU|'.II'I'I-I-1'1You" to MLAB. Hinkley for attending biomassI-I tour, I0 -IJa..I.l19 August - .I.l-IIIattend end ofll-—-'-'-III".'?summer BBQand sign documents, ‘0 Iii20 August — attend$11-—-3'1-."'.I".BRWA field day at Miquelon Lake, I0 If21 August - check-I-I-I.--I-I-I'|out vandalism'rI-II-'-I1l-I-'--I.-at Kelsey Water Station. Emails--'|-I.‘--III-I-I-I& Phone Calls re: Oil::I1IIn-Il'|II-will‘:industry request for tax relief, solar energyI'-Iur-:--I-F-I-Irll-II.-—project on County office, SDAB process,I-.'|C.I?'—.'H-III""JI-‘I-XIII-%dust control, Vision Credit Union request for meeting, CIC'.'.1'l-Iletter to Minister&'--I'-h-I--III:-I-I-II-?—'IH}|.'."l.?I'TIof Environment & Parks re: waterline to Camrose, funding shortfall to Camrose——— Library,-'I-I-I status3- of-II-I.I-IALUSin CamroseIFH-I'll‘-Ih-‘ICounty, letter ofE1-IbI'I-IIIsupport to Camrose SwimI-I'- Clubllj-j-I-—(county residents are members)'l'*I_I to BRh"|Community Foundation,1-K roadside|.|.—'l._hcutting, CountyLI.-.11:weed control in'I-‘Z.ditches. i Living Heritage Update Background:I-I.--.-I. AsI-Ia resultn1f$:HEIJ.HI-§?of requests and interest shown by County residents regarding preservationp-—-I-I-'" and—'.-Z-I‘-I-H-.-fj.appreciation of community‘H history,hllu-“Ha meeting of interested '—HJ-Ij—.-IIindividuals was called in late-I-I|'l--2015. This-'$-I-I.I-F-'--group, approximatelyI'I--.rI-I.-j-I-II24, was composed Reeve's Report for August 9, 2016 to August 22, 2016 Page 229 of 231 ... Agenda Item # 13.1 Reeve's Report for August 9, 2016 to August 22, 2016 Page 230 of 231 ... Agenda Item # 13.1 r?i??d-€11-I'h?-Zpresentation to Council and to other organizations'-I 3--in-Irand groups whoI-H-1have cooperated--I-I-I-I-rI-I-'-and shown interestI-I-I"-I-Iin the Living—"I-I-?r‘--.Heritage program. The Next Step? AsE--Hof this date,I.-.h'.I'the LHmain-I.|'I|—Igroup has-j.I|.I.|..-J-.--q.-I..-I.l-Iconcentrated on putting together the foundation'-rI.1-.I-Ip.l,I.|.ll-for a program which shows.-.$.a.l.I-F‘.-_j_|1economic and cultural benefits31- for the communities'|""_'E-"I'fI"I-.I'Iof Camrose County. The‘I-.j.j?'?1next step involves determining how1|-I1 this l'II.'J.'|?I1I-'.l-IIZ-H-|'h.program can continue and that will occur with futurelrl-'1-Imeetings. -1‘-‘hBenefits "a'_'to date include enthusiasm and a willingness to work together shown by_ %?rE'I'—F'E'Zmembers of the group with more peopleIf-a'l.'C'Hwanting to be involved asI theyI'rl-I-hear about2|-.ll'i'I=I-—LH.A group meeting was heldfh?i at Ferry Point?lh-'I'J"Campground in lateI-'---June withJ- excellent-I-|'-I-I ‘-1*-I'Iattendance andI some-.I offh-I:-I-—'l-I-I-I-Ithe County residents who attendedI'h'I'II'l'-hwere first timeI-I-I-I-I-I-.I-.I-II-I-Ivisitors to that area. Two-I-II‘-Iof the members'l'*'lF'h'H'I'-Ii‘I'Igave descriptions of both the jHpioneer iHI1and geographic history of the area. IndividualHZ‘ members have been If-‘Fencouraged toI attendI'h'I'h-'H—-‘bl-Ivarious community events including-?.dq'|.$.|'.-Prairie Fun Days.LI. A'II'l'.'l'Fcomplte report 'l'.will beEFIgiven toI-'I-I-'Council in-'- late'..'i'l'f-'|'i"'lOctober or early November. Reeve's Report for August 9, 2016 to August 22, 2016 Page 231 of 231