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Akiva School the Sternberg Centre 80 East End Road Finchley, London N3 2SY Tel: 020 8349 4980

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Akiva School the Sternberg Centre 80 East End Road Finchley, London N3 2SY Tel: 020 8349 4980 Akiva School The Sternberg Centre 80 East End Road Finchley, London N3 2SY Tel: 020 8349 4980 Email: [email protected] Head Teacher: Susy Stone MA AKIVA SCHOOL JOB DESCRIPTION Job Title: School Business Manager School: Akiva School Grade Range: £31,282 to £34,284 actual term time only + 3 weeks = 42 weeks Pt Scale 41 to 45 (£38,611 to £42,317 pro rata) (Dependant on experience) Hours: 35 hours per week, Term Time plus 3 weeks = 42 weeks per annum Reports to: Headteacher Accountable to: Senior Leadership Team and Governing Body Responsible for: Administration Team, Site Managers and Catering Staff PURPOSE To give strategic vision and leadership to all aspects of Finance, HR and Premises. To lead, operate, maintain and develop the financial procedures and systems of the school, in co-operation with the Leadership Group and Governors, taking responsibility for recommending robust financial policies and ensuring sound financial management of the school. In conjunction with the Headteacher, to be responsible for the school site and its buildings, their maintenance, development and efficient use. To function as line manager for admin staff. To play a central role in the Leadership Group. To ensure that the school is fully prepared to meet OFSTED safeguarding and SFVS financial criteria. To liaise with relevant members of the LA, DfE, Governors and Foundation. To provide leadership in the collection and reporting of voluntary contribution. To lead, operate, maintain and develop the financial procedures and systems of the foundation in co-operation with the Foundation Governors and ensure the sound financial management of the Foundation. Comply with and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person. Be aware of and support difference and ensure equal opportunities for all. Contribute to the development and implementation of the overall ethos/work/aims of the School. Develop constructive relationships and communicate with other agencies/professionals. Participate in training and other learning activities and performance development as required. Recognise own strengths and areas of expertise and use these to advise and support others. Duties and responsibilities of the post may change over time as requirements and circumstances change. The person in the post may also be required to carry out such other duties consistent with the grade from time to time. Promoting and having empathy with the aims, objectives and ethos of the School Purpose of the job: To manage all financial resources of the school and be a management and administrative resource to the school, developing strategies and plans for effective utilisation of the school’s resources, ensuring that the school’s assets and systems are deployed in support of the school’s objectives. To advise on personnel issues and procurement, coordinate and manage all contracts, provide reports for the Governing Body and manage the premises and administrative staff. Duties and responsibilities: Finance and Procurement In conjunction with the Headteacher to prepare a draft annual budget for the agreement of the Governors’ Finance Committee To compare accounts against budgets To prepare regular management accounts for budget holders To prepare and maintain financial systems, in accordance with instructions received from the LA, for agreement by the Governors’ Finance Committee To evaluate and manage school risks and report them to the Head Teacher and Governing Body To use financial management information, especially benchmarking tools, to identify areas of relative spend, assess trends and advise the Head Teacher of any potential deficit or other finance related issues, their implications and make recommendations on possible solutions To manage quality financial accounting systems which are consistent with the financial systems and minimise opportunities for fraud and misappropriation of school monies and resources Monitor accounting procedures and resolve problems e.g. ordering, processing and payment of goods/services, operation of bank accounts including monthly reconciliations, maintaining asset register, preparing invoices and ensuring Best Value To prepare final accounts and liaise with auditors for the School and Foundation To collect and maximise parents’ contributions (including monitoring and projecting future income) To be responsible for provision of payroll service for staff To prepare financial returns for DfE, LA and other relevant bodies To recoup out of borough funding and maternity reimbursements To implement all upgrades to the administration system network and ensure backup for data To train new staff on school systems To keep abreast of Data Protection legislation and develop policy and procedures to ensure the school operates within data protection code To assist with strategic advice to the SLT regarding the budget and long term financial planning. Securing Funds To maximise income generation To follow up with other agencies re grant applications, gifts and other donations To oversee the management of the lettings of school premises To oversee the collection of Voluntary Donations General Management Where required, to manage the preparation of statistical returns and other statutory information as required by the Head Teacher and/or the Governing Body To participate in internal and external meetings as required Management of department To have overall responsibility for school’s administration function and financial computer network To participate on interview panels and to coordinate induction for new administration, finance, welfare and premises staff as necessary To manage, set objectives and carry out appraisals for department staff To review and maintain appropriate staffing and efficiency levels To ensure department staff receive appropriate training, (internal and external) to maximise their efficiency Personnel To monitor payroll reports and ensure all pay costs are appropriate and budget areas are correctly charged To oversee sickness management by monitoring sick leave, identifying sick management issues and raising? with the Head Teacher To maintain computerised personnel records, ensuring accurate records of staff details, including type of contract, pay etc. To advise staff and Head Teacher on specific personnel matters relating to employment Ensuring safeguarding procedures are in place and adhered to, particularly in relation to the Single Central Record, DBS checking and recruitment. Ensuring all HR processes and systems are legal, compliant with internal policies and best practice and are efficiently undertaken, Whole School Admin Management of school reception, office, reprographics, records, telephones, ICT facilities To ensure implementation of new computerised administration, accounts and record systems as necessary. To act as correspondent for the DfE and to be responsible for the records and returns required for financial matters To be responsible for obtaining the necessary licenses and permissions To purchase contract management To ensure education visits, including residentials are coordinated. To be responsible for kitchen and school lunch management Assisting the SLT by being responsible for administrative tasks that are integral to the smooth running of the School including public functions, educational visits, in-School events, educational visits and daily cover. (Support for School administration processes and the agreed needs of Teachers and Teaching Assistants) Compliance with Data Protection (to include GDPR) and Freedom of Information Acts. Overseeing all administrative systems and personnel to ensure the smooth running of processes and procedures. Establishing and monitoring effective communication systems throughout the School including parents and carers and other agencies. Premises Management Premises strategy To input into the School Development Plan To liaise with architect as appropriate To represent the school on VA group and Asset Management Basic premises management To purchase, repair and maintain all furniture and fittings To purchase and manage telecoms system Health and Safety Management To understand health and safety issues specific to the school and how they relate to students, staff, visitors and contractors Services contract management To negotiate, manage and monitor contracts, tenders and agreements for provision of support services To purchase the school’s energy supplies To be responsible for the arrangements of the catering and cleaning. Insurance To be responsible for seeking professional advice and advising Governors. Implementing and handling insurance claims Akiva Foundation Oversee the collection of all donations. To lead, operate, maintain and develop the financial procedures and systems of the Akiva School Foundation in cooperation with the Foundation Trustees. Support the Foundation Trustees to ensure that it operates within the requirements of the Charity Commission. Manage financial arrangements for the Year 6 Israel trip and Israel trip fund. Manage receipt and expenditure of Devolved Capital Formula grants. Risk assessment and hazard identification To know about risk assessment tools and how to use them to establish hazards within the school and the associated risk involved Other To undertake such other duties as may be required by the Head Teacher, which is commensurate
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