Sickle Cell Disease Access-to-Care Summit 2018
Electronic version available at GBT.com.
Sponsored by Global Blood Therapeutics, Inc Sickle Cell Disease Access-to-Care Summit 2018 1 M-UNB-US-00050 V1.0 Table of Contents 2 Abbreviations
3 Introduction
6 Enhancing Care Within the Institution: Establishing a Sickle Cell Disease Clinic and/or Day Hospital for Comprehensive Care Management
11 Utilizing Existing Care Infrastructure: Leveraging Available Capacity by Partnering with Non-sickle cell disease Stakeholders
16 Transitioning Adolescent Care: Structuring Transition Between Pediatric and Adult Care Settings
21 Expanding Care Outside the Institution: Building a Community Outreach Model to Extend the Reach of Care
27 References
Abbreviations CBO=community-based organization DH=day hospital ECHO=Extension for Community Healthcare Outcomes ED=emergency department HCPs=healthcare providers NBS=newborn screening PCP=primary care provider SMART=Specific, Measurable, Achievable, Relevant, and Time-bound US=United States
2 Sickle Cell Disease Access-to-Care Summit 2018 M-UNB-US-00050 V1.0 this context of institutional and systemic racism,1 “Of all the forms of inequality, people living with the disease face a system of injustice in health care is the parallel, fragmented care2 that rests on an unwieldy most shocking and inhumane.” infrastructure and a healthcare environment riddled - Dr. Martin Luther King, Jr. with injustice. A Steering Committee of eight stakeholders from Introduction academia and business (Figure 1) formulated the The Sickle Cell Disease Access-to-Care Summit, program and set the objectives which were to: held on September 12, 2018 brought together Identify and discuss existing access-to-care committed stakeholders from across the United models used successfully to improve healthcare for States to explore ways of improving the lives of both adults and children with sickle cell disease people living with the disease who labor under a Create draft roadmaps of successful access-to- myriad of burdens, blockades and beliefs that have care models by involving stakeholders from across weighed upon African Americans for four centuries. the healthcare spectrum Moreover, as a chronic illness sickle cell disease Develop implementation roadmaps suitable for brings additional hardships and challenges that are dissemination through existing channels to local unbounded by race, religion or national origin. In and regional access-to-care initiatives
Figure 1. Steering Committee Members
Biree Andemariam, MD Payal Desai, MD Associate Professor, Department of Medicine Director, Sickle Cell Program Director, New England Sickle Cell Institute Director, Sickle Cell Research and Connecticut Bleeding Disorders Center Assistant Professor of Internal Medicine University of Connecticut Division of Hematology Farmington, CT The Ohio State University Columbus, OH Andrew Campbell, MD Director, Comprehensive Sickle Cell Program John J. Strouse, MD, PhD Children’s National Medical Center Director of the Adult Sickle Cell Program Associate Professor of Pediatrics Associate Professor of Medicine and Pediatrics George Washington University School of Duke University School of Medicine Medicine and Health Sciences Durham, NC Division of Hematology Washington, DC Julie Kanter, MD Kim Smith-Whitley, MD Director, Adult Sickle Cell Program Director, Comprehensive Sickle Cell Center at University of Alabama at Birmingham Children’s Hospital of Philadelphia Birmingham, Alabama Clinical Director, Division of Hematology Associate Professor of Pediatrics Perelman School of Medicine at the University of Pennsylvania James R. Eckman, MD Philadelphia, PA Professor Emeritus, Hematology & Oncology Emory University School of Medicine Atlanta, Georgia
Kenneth Bridges, MD Vice President, Medical Affairs and Principle Medical Director Global Blood Therapeutics South San Francisco, CA Founder and Former Director, Joint Center for Sickle Cell and Thalassemic Disorders Brigham & Women’s and Massachusetts General Hospitals Boston, MA
Sickle Cell Disease Access-to-Care Summit 2018 3 M-UNB-US-00050 V1.0 Access-to-Care challenges were addressed under programs and institutions built on a funding infra- four overarching headings: structure that includes private, local, state, and Expanding care within the institution: establishing federal sources. The focus of healthcare often is a sickle cell disease clinic and/or day hospital for short-term with problems addressed most often on comprehensive management a year-to-year basis, an approach best suited to Utilizing existing care infrastructure: leveraging acute issues of limited duration. Acquiring adequate available institutional capacity by partnering with healthcare can be challenging for people who are stakeholders outside the sickle cell disease arena deft within the system and well-resourced. For Transitioning adolescent care: structuring transition those who are poor and marginalized the problem is between pediatric and adult care facilities daunting. For poor, marginalized people with chronic Expanding care outside the institution: building illness the mountain is almost insurmountable. outreach models to extend the range of care into the community and beyond Sickle cell disease is a complex, chronic illness affecting approximately 100,000 Americans (Figure Participating stakeholders included patient advocates, 2). The multifaceted disorder evolves over decades health care professionals (HCPs), hospital admin- in character and manifestations. Except for the istrators, as well as representatives of professional limited option of bone marrow transplantation, no medical societies and government healthcare agen- cure exists. The problems are further exacerbated cies. The Steering Committee created draft roadmaps by the fact that most physicians are unfamiliar and/ to kindle group discussions, the output of which or uncomfortable with sickle cell disease manage- is distilled into the guidance material below. The ment.3,4 Episodes of acute vaso-occlusive pain resulting implementation roadmaps are freely avail- are the hallmark of sickle cell disease and over able to interested stakeholders for use and adaptation the course of a year these drive most patients into to individual circumstances. an emergency department (ED) on one or more The US healthcare system is a patchwork of occasions.5,6 Unfortunately, the ED is an option of
Figure 2. Sickle Cell Disease in the US
SCD in births: Number of individuals with SCD out of Black or African 15 every 36 American births ~100,000 AND in Hispanic every American 1 16,300 births
Sickle cell trait Life expectancy for those with sickle cell disease is million reduced by 1 carry sickle cell trait
in Black or African 1 13 American births ~30 years
4 Sickle Cell Disease Access-to-Care Summit 2018 M-UNB-US-00050 V1.0 last resort for many who struggle with sickle cell Importantly, reductions in hospitalizations and length disease7 due to that fact that many ED providers of stay by DHs can substantially reduce the cost of harbor negative attitudes about people with the care for patients with sickle cell disease.15 By chan- disease8 who consequently often experience inade- neling patients into an alternate management setting, quate disrespectful and even humiliating treatment. DHs potentially can free ED facilities and personnel The sad sequela for patients suffering with excruci- to focus on problems they handle best, such as ating pain commonly are longer waits than people major trauma or acute myocardial infarction.19 9 with other pain issues and frustrating delays in Drs. Andemariam and Eckman summarize the 10 analgesic administration. When treatment finally implementation roadmap for establishing DHs and/ arrives, relief often is minimal and fleeting due to or sickle cell disease treatment clinics. Starting 11 suboptimal dosing despite evidence that applying such programs often involves tapping into other guidelines for higher opioid dosing improves pain departments at an institution whose resources can 12 outcomes and decreases hospitalizations. be shared. Comprehensive Cancer Centers are an Adding to the misery, the whirlwind created by example where synergy possibly exists, particularly the US opioid crisis has pulled people with sickle in the hematologic malignancy sections where staff cell disease into its violent vortex.13 Policy makers are familiar with issues involving the blood-forming have responded to the debacle by implementing elements. Drs. Desai and Strouse address this guidelines for opioid analgesic administration that approach to expanding access-to-care for people are restrictive and sometimes draconian. Patients with sickle cell disease. suffering with sickle cell disease commonly require Sickle cell disease is a chronic disorder that results opioid analgesics to manage the severe pain from a single amino acid substitution in the hemo- resulting from compromised blood flow through the globin molecule. Clinical manifestations begin in microcirculation. Some need very high doses of infancy and extend into adulthood. The life-saving these medications. However, opioid use by patients intervention of childhood prophylactic penicillin with sickle cell disease often is more moderate was the catalyst for sickle cell disease newborn than daily opioid doses for patients with other pain screening programs which currently exist in each 14 syndromes. Nevertheless, people with sickle cell state. Efficient screening technology combined with disease frequently are stereotyped as drug-seeking effective treatment created a moral imperative to malcontents in a confrontational setting where implement sustained and comprehensive care for appropriate treatment of legitimate pain symptom- children with sickle cell disease. Although the lifespan atology frequently is sidelined. for patients with sickle cell disease lags the average Day Hospitals (DHs) are an alternative approach for African Americans, survival has increased beyond to treatment that avoids many of the shortcomings that reported in the Cooperative Study of Sickle Cell 20 of ED management. A dedicated facility staffed by Disease, with improved childhood survival contrib- HCPs familiar both with the clinical manifestations uting significantly to the better numbers. of sickle cell disease and its treatment provides a Young adults generally transition from pediatric to stable setting for comprehensive management of a adult healthcare systems between the ages of 18 complex disorder. Intensive treatment of vaso-oc- and 25 years. Unfortunately, the dearth of benign clusive pain in DHs consistently reduces the rate hematology providers has created a crisis in the of hospital admission for uncomplicated episodes management of adults with sickle cell disease.21 relative to the ED.15,16 Moreover, DHs can evaluate The problem is exacerbated by infrastructure gaps uncomplicated vaso-occlusive pain crises and begin common in the adult world. The integrated, multidis- analgesics much more rapidly than occurs in the ciplinary approach to disease management that is ED.17 Consequently, patient satisfaction is greater a bedrock in pediatrics sadly is a rarity for adults.22 with DH treatment leading many patients to seek Children and parents come to see the pediatric these facilities in lieu of the ED.18 In fact, patients clinic as a haven that at times serves nearly as a often manage pain at home while waiting for DH second home. Young adults are understandably facilities to open rather than seeking ED treatment. anxious when considering where they will receive
Sickle Cell Disease Access-to-Care Summit 2018 5 M-UNB-US-00050 V1.0 treatment in the adult world and by whom.23 Most Enhancing Care Within the Institution: patients endeavor to remain in the pediatric environ- Establishing a Sickle Cell Disease ment for as long as possible. Unfortunately, delay Clinic and/or Day Hospital for 24 places patients at risk of having no transition at all. Comprehensive Care Management The issue of pediatric to adult transition for patients Unpredictable episodes of severe acute pain in with sickle cell disease is complex with multiple childhood that evolve later in life into chronic, often components that include the number of patients debilitating pain syndromes are the sine que non of served and the proximity of adult and pediatric sickle cell disease. Episodes of pain become more facilities. Drs. Campbell and Smith-Whitley address frequent in older youth and young adults resulting this central challenge in access to care. Importantly, in frequent ED visits and recurrent hospitalizations. even geographic location within the country can This section of the monograph defines the rationale 25 influence the outcome of transition. The road to for DH treatment, outlines preparations, discusses adult care sadly has more potholes for patients in identification of resources, guides planning for some regions of the country. implementation, and defines metrics that justify the Geography plays another unfortunate and even program and support quality improvement (Figure 3). broader negative role in access-to-care for people Rationale for the Establishment of a with sickle cell disease. In 2010, 55 percent of black Dedicated Unit for Care of Individuals with Americans lived in the South, and 105 Southern Sickle Cell Disease counties had a black population of 50 percent or Suboptimal care in EDs for individuals with sickle 26 higher. Rural healthcare has traditionally lagged cell disease is one of the most common complaints that available in urban areas. The picture has by patients and families. The challenge is exacer- changed dramatically over the past decade due to bated by those ED providers who harbor negative a general transformation of health care financing, attitudes towards individuals with sickle cell disease8 the introduction of new technologies, and the clus- often labeling them as “drug seeking” or referring to tering of health services into systems and networks. them by the offensive term, “sickler”.33 In addition, Despite these changes, resources for rural health communication between ED personnel, the primary 27 systems remain relatively insufficient. Many rural care physicians and sickle cell specialist is often communities continue to experience shortages of suboptimal. Adding to the challenge, new regulatory physicians, and the proportion of rural hospitals guidelines in response to the opioid epidemic have under financial stress is much greater than that of prompted many EDs and inpatient providers to restrict urban hospitals. follow-up opioid prescriptions given at discharge, For people with sickle cell disease living in rural further compromising treatment of pain episodes. areas the challenges are greatly amplified. In addition to providing expert care, DHs create a Utilization of services is directly related to socio- supportive environment that fosters trust between economic conditions that patients face and clinic patients and providers. The first event in the distance.28 Patients with sickle cell disease in creation of a DH is the emergence of a cham- rural South Carolina without access to compre- pion to lead the program; second, identification of hensive care, for instance had a higher rate of resources; third, creation of a plan of action and acute care utilization and readmission.29 Not timeline; and finally, definition of metrics for ongoing surprisingly, patient dissatisfaction often is high assessment and quality improvement. due to long wait times for care that is seen as suboptimal.30 Telemedicine31 and tele-mentoring32 Taking the First Step: Identify a Champion are new approaches that harness technology to The first and most important step in developing extend sickle cell disease management expertise a dedicated acute care unit for individuals with from urban centers into rural regions. Dr. Kanter sickle cell disease is the emergence of a champion addresses this vexing problem in care access for for patients with sickle cell disease at the health- people with sickle cell disease. care facility. This most often is a physician with
6 Sickle Cell Disease Access-to-Care Summit 2018 M-UNB-US-00050 V1.0 Figure 3. Roadmap for Creating a Sickle Cell Disease Clinic and/or Day Hospital
Preparation Issues to Address Baseline Data Needs Major Milestones to and Sources Define Barriers to Anticipate Develop Timeline
Recruitment/ Champions Potential Funding Space Resources Sources Stakeholders Staff Requirements
Action Identify and plan space Continuous program Planning assessment and Develop operating restructuring procedures Recruit and train appropriate personnel Access Metrics Redevelop/refine action Care pathways plan as needed
Metrics/ Number of patients Inpatient days Measurement Number of acute visits Readmissions Number of health Patient satisfaction maintenance visits Patient quality of life Clinical data Costs Number of admissions an interest in sickle cell disease but may be any political attention to ED care or a preventable nega- committed HCP. In some cases, the initial champion tive outcome for a patient. These opportunities can is a patient or parent who demands improvement often be used as leverage to facilitate the establish- in the emergency care of individuals with sickle ment of an acute care center. cell disease by the healthcare facility. In Atlanta, the 12-hour, 7 day-a-week ED-dedicated sickle Develop a Business Plan cell disease unit at Grady Memorial Hospital was Preparation begins with determining feasibility of championed by a parent who lead the parent/patient the program by developing a business plan. The group and reached out to the Dr. James Eckman, initial step is identifying the nature and extent of Director of the Adult Sickle Cell Program, to orga- services that will be provided in the dedicated nize the development of the new unit. Another acute care area. This must include the types of example is the University of Connecticut Health services that will be available, hours of operation, System where Dr. Biree Andemariam championed as well as procedures for smooth interactions with 18 the Sickle Cell Program and DH. the ED, inpatient areas, laboratory, blood bank and radiology. Existing resources should be identified Join Hands with the Community including staff and space. Ideally, planning for optimal treatment for sickle pain crises and other acute care issues should begin The current population served should be estimated immediately in every health system or community including numbers of patients registered in the with significant numbers of patients with sickle cell existing sickle cell program, seen in the ED, disease. Pressure from patients and their families admitted to the inpatient services, and seen in other can prod the health system to action, often after outpatient clinics. Estimates of growth potential complaints to the administration bring media or local include opportunity for increased referrals from the
Sickle Cell Disease Access-to-Care Summit 2018 7 M-UNB-US-00050 V1.0 community, numbers of pediatric patients approaching Health system administration usually leads overall transition, and estimates of regional population size plans for allocation of space, financial oversite, and travel distances. Often, regional and statewide administrative structure, and assessment of hospital consortia and departments of health maintain outcomes. The sickle cell champion, patients and utilization data that can inform population estimates. caregivers, impacted healthcare providers, nursing, Partnering with local community-based organizations social services, pharmacy, and laboratory services (CBOs) can also serve as a referral resource for develop the personnel needs, general methods of patients not in active comprehensive care. operation, patient flow, and outcome quality metrics. Financial data to plan feasibility includes an esti- An action plan outlines detailed planning for the mate of current costs, charges and reimbursement acute care facility. Hours of operation and numbers for emergency department, outpatient, and inpatient of beds required will determine if the facility will be services. Baseline data should identify insurance integrated into an infusion center or observation types including Medicaid, Medicare, commercial facility in the emergency department or become a insurance, and percentages of uninsured in the free-standing clinic. Other areas that may support existing patient population. Potential cost improve- such clinics include ED observation units, bone ment can be estimated from projected decrease in marrow transplant clinics, and transfusion units. admission rates, reduced length of stay, preven- Details of space and allocation will be required to tion of unnecessary diagnostic and therapeutic determine patient flow, integration into the sickle cell interventions, and increased hydroxyurea use and continuity clinic, transfers to and from the emergency adherence to therapy. department, procedures for transport to laboratory and radiology facilities, and admission protocols. Get Your Plan Approved Procedures, protocols, and storage for medications, Once data are generated in these preparatory activ- opioids, intravenous fluids, blood products and ities, a meeting of all impacted stakeholders should infusion/patient-controlled analgesia pumps need determine if the project will go forward. Advocacy to be defined. The location should be accessible for by patients and caregivers, community sickle cell patients and families with adequate waiting rooms organizations, advocacy groups, funding entities, and facilities for families and other care givers. managed care organizations, and politicians can help make the project a reality. Health system Personnel requirements include the core physicians administration, the sickle champion, representatives and physician extenders, nurses, clerical support, of nursing, pharmacy, radiology, laboratory, the and medical assistants who will staff the acute care emergency department, and inpatient services need facility. Support staff enable providers to focus fully to approve both moving forward and the scope of on patient care thereby improving continuity, maxi- the acute care facility. mizing efficiency, and reducing provider burnout. Personnel need to be identified to provide social Identify Resources, Recruit Stakeholders, support, psychological interventions, and education. and Develop an Action Plan Ideally, a dedicated social worker should be hired, Approval of the concept of a dedicated acute care preferably one with a mental health therapy exper- facility such as a day hospital initiates detailed plan- tise and familiarity with the psychosocial stressors ning. A formal planning group of stakeholders must endured by many patients. be established that includes health system adminis- tration, the sickle cell champion, patients/caregivers/ Secure and Maintain Funding CBOs, impacted healthcare providers, nursing, A detailed financial plan should be co-developed by social services, pharmacy, laboratory services and the administration and the sickle cell champion. The information technology. This group will determine basis for the financial projections is a cost-saving required space needs, personnel resources, time- model based on existing resources. Financial plans line for planning and implementation, finances and often are justified by reducing losses, an important cost accounting, as well as interactions between consideration to financial administrators to which other health system services. clinicians must be attuned. Sickle cell disease
8 Sickle Cell Disease Access-to-Care Summit 2018 M-UNB-US-00050 V1.0 programs often are money-losing cost centers of treatment intervention for acute pain episodes because some segments of the population are unin- and other complications can attract funding from sured or underinsured leading to inadequate levels pharmaceutical companies that can indirectly of reimbursement. For example, inpatient stays that support the patient management infrastructure.34 exceed diagnosis-related group reimbursement produce profound inpatient losses. Unlike inpatient Identify and Train Personnel stays, outpatient costs are not bundled so that Personnel requirements of sickle cell disease outpatient losses are lower relative to the inpatient acute care units are challenging. The basic team setting. Sickle cell disease programs are often essential to evaluation and treatment of acute pain justified by reducing losses rather than increasing episodes are the physician, physician extenders and profits. These are systemic constraints that must be nurses. Key ancillary support staff includes medical understood and accepted by the system’s financial assistants, social workers, mental health special- leadership. Even modest improvements in average ists, counselors, chaplains, and care managers. length of stay can translate into large cost savings Personnel resources for data collection and anal- provided the resources on the outpatient side are ysis will facilitate ongoing evaluations of quality sufficiently robust to prevent admission in the first improvement. Once staffing needs are outlined, an place, reduce the likelihood of a readmission within environmental scan can define the scope of respon- 30 days, or to insure proper post-discharge clinical sibility and job descriptions. follow-up including assessment of social contrib- The recruited and trained personnel form the core utors to long lengths of stay (e.g., lack of stable team in the unit. Recruiting within the health system housing). Availability of efficient acute care can will facilitate training because such individuals are facilitate earlier discharge and reduce readmissions, already familiar with operations. Key to a successful thus providing other indirect cost savings. program is developing and maintaining a team Billing and reimbursement from third-party payers with empathy towards individuals with sickle cell should be maximized. Cost centers need to reflect disease and their caregivers who also are invested the total financial profile of the sickle cell patient in improving overall care for people living with population including revenue from pharmacy, labo- sickle cell disease. A medical village must also be ratory, and imaging services in addition to direct identified to provide needs for specialty support billing for encounters. Apheresis has the potential and ancillary services. Additional champions within to bring in substantial revenue. Consider embed- this village will ideally come from the other service ding apheresis into the new center or, if apheresis lines essential for the operation of the sickle cell is “owned” by another service such as transfusion unit such as the ED, hospitalist groups, hematology/ medicine, be certain to include that downstream oncology, nursing, transfusion medicine, obstetrics revenue in the cost center. and pharmacy.
Additional external funding sources have been Develop Operating Procedures exploited by several sickle cell disease programs to and Individualized Care Plans support special sickle cell treatment facilities. Direct Operating procedures must be developed for admin- state legislative support can be a funding source istration, nursing services, care protocols, and record obtained by advocacy with support of legislators like keeping. Procedures for transferring patients to the the Legislative Black Caucus. Private foundations ED and inpatient services must also be codified. may also support demonstration projects focused Protocols for management of medications, opioids, on improving healthcare for orphan diseases. Other intravenous fluids, as well as environmental issues philanthropic sources to leverage include grateful should be outlined in an operation manual along with patient families and private donations. The health assignment of responsibilities. General patient care system’s business development staff and legislative protocols are needed for all patients cared for in the liaisons should endeavor to identify and secure new unit. These care pathways summarize the general avenues of financial support. The unique ability of medical needs and opioid management issues sickle cell disease care programs to conduct studies unique to patients with sickle cell disease.
Sickle Cell Disease Access-to-Care Summit 2018 9 M-UNB-US-00050 V1.0 Ideally, these care pathways should be individual- ciency, and support ongoing quality improvement. ized into care plans for each patient treated in the Baseline data can be used to justify initiating unit. Plans should outline specific medical problems program services based on projections of utilization and ongoing approaches to management. Plans and future growth. Data collected during operation should cover management of acute pain episodes, can document financial impact, improvement in chronic pain, transfusions, and other ongoing care, and patient satisfaction. medical issues. Care plans must be multidisciplinary Baseline data includes number of patients in the with input from the medical team, social service, sickle cell clinic and health system, as well as the pain management specialists, and psychology. number utilizing the ED and living in the region Specific individual protocols for opioid use with served. Current insurance profiles of the popula- appropriate monitoring are needed to address tion and distances from the center are important. management of acute and chronic pain. Ongoing Data are needed on current numbers of clinic visits, communications with ED staff along with updates ED visits, admissions, average length of stay, and or changes to plans are vital to maintaining an 30-day readmission rates. Important baseline effective program. clinical data include time to treatment and admis- A mechanism should exist that makes the care sion rates in the ED, visit rates per patient, the rate plan available throughout the health system and at which health maintenance visits to the clinic are especially in the ED, inpatient units, and primary kept, adherence to treatment, and hydroxyurea care clinics. These should be reviewed regularly utilization. Surveys of patient satisfaction, quality of and modified as the clinical situation changes. life, social functioning, and economic status should Specific protocols are necessary for periods of be collected early in implementation. increased frequency of pain episodes, pregnancies, and medical complications. The care plan should As the program develops, these parameters be highlighted in the communications tab of the should be regularly reevaluated along with ongoing electronic health record and should include contact program costs and revenues. Morbidity and information for the primary provider/champion. mortality rates in the population should also be documented. There should be ongoing assessment A medical community for each patient is developed of referral sources of new patients including self-re- that includes all the providers required to address ferrals, transition from pediatrics, consultations and primary care, chronic disease management, and referrals from the community, primary care, and specialty needs for individuals with sickle cell other specialists. disease. Even if existing providers are not well- versed in the management of sickle cell disease, These data can justify ongoing support for the ongoing clear communication and education can program by the health system. The data are also quickly enhance their level of comfort. Often, simply used for ongoing quality assessment and improve- reassuring the collaborating providers that they ment in all aspects of operation. Experience in will not be required to coordinate chronic pain and the Grady Health System in Atlanta, Georgia and opioid prescription management makes them more University of Connecticut Health System in the receptive to serving as engaged practitioners upon Greater Hartford region of Connecticut document whom the sickle cell program can count. the critical importance of such activities in justifying, maintaining and expanding those programs. Such Follow Metrics to Refine Action Plan data also document and support ongoing quality and Maintain Institutional Support improvement in services. Experience with managing dedicated acute care facilities for sickle cell disease demonstrates the Conclusions importance of collecting metrics in planning, imple- Day hospitals utilizing appropriate approaches menting, managing, and improving care. Careful to managing sickle pain episodes reduce time to thought is required in developing data management pain control, rate of hospitalization, length of stay, activities to document the impact of the program, and overall costs in adults.15,35-37 Experiences from justify maintenance and expansion, improve effi- Atlanta and Hartford demonstrate that integrating
10 Sickle Cell Disease Access-to-Care Summit 2018 M-UNB-US-00050 V1.0 such services into comprehensive care requires a community settings. They excel in health mainte- champion who initiates early advocacy and prepa- nance but generally are ill-suited to manage the ration; recruits and organizes adequate resources; acute or emergency issues that are integral to develops an action plan and timeline; and identifies the care of people with sickle cell disease. Health appropriate metrics and collection strategies. Care maintenance is valuable, however, in preventing pathways to assure rapid initiation of appropriate some of the co-morbidities that trigger acute issues pain management are critical to improving patient for patients with sickle cell disease. Moreover, PCPs outcomes and reducing hospitalization rates. at FQHCs are well-positioned for surveillance and Individualized patient-specific comprehensive care long-term care of issues such as hypertension, plans reduce emergent outpatient episodes, admis- diabetes and other important chronic conditions not sion rate, length of hospitalization, and readmission connected to sickle cell disease. Federally Qualified rates. Ongoing collection of quantitative and qualita- Health Centers therefore can be important partners tive patient reported data is critical for justifying the in care delivery for these patients. program and for cycles of quality improvement that enhance both patient outcomes and program cost Preparation and Program Construction effectiveness. Money, space, and staffing commonly are a triple barrier to the creation of facilities to address the Utilizing Existing Care Infrastructure: healthcare needs of people with sickle cell disease. Less obvious than lack of space and people are Leveraging Available Capacity by inertia and acceptance of the status quo. More often Partnering with Non-sickle cell disease than malice, belief in the adequacy of existing care Stakeholders derives from a failure to appreciate the challenges Comprehensive care for people living with sickle cell faced by patients with sickle cell disease and the disease has important infrastructure requirements degree to which “standard” practice fails to provide including, but not limited to, a venue for outpatient quality care. Institutional change is difficult and and inpatient care along with DH/infusion/acute care requires careful planning and coordination. treatment facilities as alternatives to general ED Leveraging existing infrastructure first requires management. These facilities are manned by key assessment of where within the institution surplus personnel including hematologists and advanced capacity might exist and the degree to which that practice providers who coordinate with other capacity is compatible with the care requirements providers such as nurses, social workers and of patients with sickle cell disease. The programs pharmacists in the delivery of quality care. within medical centers most frequently compatible An earlier section of this monograph covers plan- with management of sickle cell disease are compre- ning for a day hospital and/or acute care treatment hensive cancer centers (Figure 4). Oncologists facility for patients with sickle cell disease. The (sometimes) and hematologist/oncologists (often) expense of creating new facilities for a small patient receive training in management of benign hemato- group with specialized needs can, however, be logic conditions including sickle cell disease. Most daunting. In the case of sickle cell disease, some often, such training is not reinforced in subsequent institutions have addressed the problem success- oncology practice, where hematologic disorders fully by leveraging available capacity within the overwhelmingly are malignancies. However, a existing medical center infrastructure, such as foundation exists that can support high-quality cancer or hemophilia treatment centers. Table 1 care when sickle cell treatment is added to existing highlights the pros and cons of these approaches to oncology programs. expand care for patients with sickle cell disease. Bone marrow suppression and associated cytope- Another intriguing approach currently being nias are primary adverse effects of chemotherapy, explored is collaboration with Federally Qualified meaning that red blood cells, neutrophils and plate- Health Centers for the delivery of quality care to lets are part of the daily dialogue of allied healthcare patients with sickle cell disease. Federally Qualified personnel in oncology centers. Although the focus Health Centers generally are in easily accessible of laboratory interpretation differs for patients with
Sickle Cell Disease Access-to-Care Summit 2018 11 M-UNB-US-00050 V1.0 Table 1. Partnering with Existing Infrastructure to Expand Care for Patients with Sickle Cell Disease
Partner Pros Cons
Common at medical centers High cost value to patient-treatment Familiarity with blood-related issues chairs Pain management expertise Scheduled rather than episodic or acute chair use Infusion facilities Comprehensive Transfusion expertise Cancer Center Pharmacy availability Laboratory testing Patient-treatment chairs Psychosocial support services
Familiarity with blood-related issue High cost value to patient-treatment Infusion facilities chairs Pharmacy availability Uncommon at medical centers Lack of pain management expertise Hemophilia Treatment Laboratory testing Center Patient-treatment chairs Management of episodic/acute events Psychosocial support services
Community location Lack of episodic/acute clinical Low infrastructure and treatment management expertise cost Lack of pain management expertise Federally-Qualified Orientation toward health Unfamiliarity with blood-related Health Center maintenance disorders Lack of patient-treatment chairs Lack of infusion facilities sickle cell disease, advanced practice providers exists since sickle cell disease treatment programs and nurses in oncology centers are facile with the are not profitable. The argument that quality sickle elements of blood panels. Moreover, transfusion, a cell disease care reduces losses associated with common intervention for sickle cell disease, is an inte- management of these patients might resonate with gral part of patient management in oncology centers. the leadership. In the end, however, the case rests on the humanitarian value of doing the right thing. Another model of infrastructure sharing involves hemophilia treatment centers. As a benign hemato- In addition, issues related to regulations and char- logic condition, hemophilia is included in the same ters are important in considering cancer centers or subspeciality as sickle cell disease. Pain manage- hemophilia centers as sites of sickle cell disease ment commonly is a point of overlap between sickle care. The charters of comprehensive cancer cell disease and hemophilia due to recurrent bleeds centers maintain that the programs exist to treat cancer patients, which is an understandable stipu- into large joints with the clotting disorder. lation to ensure that funds directed toward cancer A key challenge to leveraging infrastructure care and research are used for that purpose. resources in comprehensive cancer centers or Flexibility exists in these guidelines, but the leader- hemophilia treatment centers is convincing lead- ship of the cancer center must be willing to use it. ership to address and remove barriers to sickle Similarly, an important aspect of funding for hemo- cell disease care (Table 2). No financial incentive philia treatment centers involves use of the 340B
12 Sickle Cell Disease Access-to-Care Summit 2018 M-UNB-US-00050 V1.0 Drug Discount Program in which drug manufacturers provide of the 340B program is to allow covered outpatient drugs to eligible health care organizations and entities to stretch scarce federal resources covered entities at significantly reduced prices. The intent as far as possible to reach more eligible patients and provide more comprehen- sive services. Hemophilia treatment with Figure 4. Overlap of Resource Requirements for Patient Care biologic agents is the centerpiece of hemophilia programs and naturally their operations are aimed at patients with hemophilia. Some flexibility exists but willingness to use it is the key. As noted in the Introduction, pain manage- ment is central to the care of people with SCD Cancer Hemophilia sickle cell disease. Pain control is also a Patient Patient Patient common issue for patients with cancer. Opioid administration and management Treatment Chairs are not intimidating for cancer center Infusion facilities personnel even when drug doses substan- tially exceed those used in routine patient Blood Bank care. Nevertheless, oncology staff are not immune to prejudices around opioid use Pharmacy and misuse that often stigmatize patients with sickle cell disease. Training and Pain management education are needed to address the false Radiology belief that high opioid requirements are de facto evidence of addiction. Management acute/episodic Program Start-up events Convincing medical center leadership of the feasibility of a sickle cell clinical program requires data and a business Table 2. Leveraging Available Health Center Resources plan (Table 2). An outline of the nature and for Sickle Cell Disease Care: Overcoming Barriers scope of the planned services is the first Business plan step. New programs most often focus on Stakeholder interest acute care services with routine clinic care Financial losses associated with as a subsequent or ancillary component. management of sickle cell disease Once the scope of the operation is fixed, Issues to Data on sickle cell patient management staffing requirements can be determined. Address at the parent institution Usually, a physician-champion drives Charters on patients served at compre- hensive cancer or hemophilia centers the creation of services. However, the Convincing leadership of value of covering program cannot run without support from patients with sickle cell disease other physicians, advanced practice providers, nurses, and administration. Alignment of departments within the A plan for identifying and hiring new institution staff or reassigning existing staff is vital. Coordination with the emergency Furthermore, training to create both Barriers to department Anticipate competence and confidence for providers Lack of education/knowledge about sickle cell disease new to sickle cell disease care is essential to success. Plans to integrate ancillary Staff hiring or reassignment services including laboratory, blood bank,
Sickle Cell Disease Access-to-Care Summit 2018 13 M-UNB-US-00050 V1.0 and radiology are important to program operation. emergency department, outpatient, and inpatient Fortunately, most such services are integral to services. Baseline data should identify insurance cancer centers and hemophilia programs abrogating types including Medicaid, Medicare, commercial the need for extensive restructuring. insurance, and uninsured percentages in the current A crucial difference between cancer care and patient population. Potential cost improvement can acute management of sickle cell disease is the be estimated from projected decreased rate of ED ratio of planned versus urgent infusion visits. Most visits and hospitalizations, reduced length of stay, treatment chairs in cancer infusion suites are filled prevention of unnecessary diagnostic and thera- with patients who are scheduled days or weeks in peutic interventions, and increased hydroxyurea use advance. In contrast, acute sickle cell pain episodes and adherence to therapy. are sporadic and unpredictable, creating a problem Once data are generated in these preparatory when planning availability of treatment chairs. activities, the impacted stakeholders should meet Chairs may be empty on some days while on others the number of patients exceeds capacity. The latter to determine how the project will proceed (Table 3). issue requires coordination for rerouting patients to Advocacy by patients and caregivers, community the ED. Empty chairs highlight a key financial issue sickle cell organizations, funding entities, managed that overhangs the arrangement. Chemotherapy care organizations, and politicians can help make infusions and other cancer treatments fill chairs with the project a reality. Buy-in to the acute care facility patients whose treatment is profitable for the center. should come from health system administrators Each chair occupied by a patient with sickle cell and the sickle cell disease champion, along with disease is however a potential net loss for the insti- representatives of nursing, pharmacy, radiology, tution. Frank discussion is needed around the issue laboratory, ED, and inpatient services. of profits and losses associated with reassignment of resources. Table 3. Leveraging Available Health Center The nature and extent of services that will be Resources for Sickle Cell Disease Care: provided in the dedicated acute care area must Key Partners also be defined. Considerations include the types Medical Staff of services that will be available, hours of operation, Direct Care Nursing Staff as well as procedures for smooth interactions with Emergency Department the ED, inpatient areas, laboratory, blood bank and radiology. Existing resources should be identified Social Services including staff and space. Pharmacy Care Support The active sickle cell patient population should Laboratory Services be estimated including numbers of patients seen Blood Bank in the ED, admitted to the inpatient services, and Pain Management seen in outpatient clinics. Estimates of growth potential should include the likelihood of increased Health System referrals from the community, the number of pedi- Hospital atric patients approaching transition, estimates Administration Department Chairs of regional population size and travel distances. - Medicine Often, regional and statewide hospital consortia - Oncology/ Hematology and departments of health maintain utilization - Nursing data that can inform population estimates. Partnering with local CBOs can also serve to Political leaders Community-based estimate the number of patients not currently in External comprehensive care. organizations Patients/families Financial data to plan feasibility includes estimating Funding entities costs, charges and reimbursement for current
14 Sickle Cell Disease Access-to-Care Summit 2018 M-UNB-US-00050 V1.0 Program Execution Data capture for patients treated in the new center Although adequate planning expedites program is vital. A database beyond the standard electronic execution, the process is far from simple. The medical record can capture information needed to personnel needed to care for the new patients with demonstrate program success. Programs without sickle cell disease come from reassignment of such benchmarks will be severely handicapped in existing personnel or new hires. Reassignment taps measuring outcomes. A patient database could also people familiar with operations within the institution provide anonymized information to national sickle and can be challenging due to potential shortages cell disease registries that are under construction. created for existing oncology or hemophilia patients. Data sharing contributes to the long-term improve- Planning and careful coordination help avoid ment in patient care both locally and nationally. impasses that can sabotage a new effort before it begins. New hires circumvent this issue. Both Metrics/Measurement however will need training in management of people Table 4 lists some of the parameters that can be with sickle cell disease. The depth and breadth of assessed to determine the success of the sickle the training will vary but cultural sensitivity should cell treatment program. Others are possible but be an integral component. An advanced practice should fit the SMART criteria: Specific, Measurable, provider is the hub of most sickle cell disease treat- Achievable, Relevant and Time-bound. Essential ment programs and should be in the first wave assessments without SMART characteristics are of recruitment. patient and staff satisfaction. Continual review and adjustment will improve the quality of the program. Care pathways are essential to the proper manage- ment of patients with sickle cell disease. A generic Conclusions pain management protocol should be established Integrating a care program specific to sickle cell as a template to be personalized for each patient. disease into an existing system can markedly A personalized treatment plan can avoid frustration improve care for people living with the condition. An for both the patient and care personnel. Operating innovative/creative approach is sometimes needed to procedures should be codified to cover the gamut of issues around acute management of people with sickle cell disease including Table 4. Leveraging Available Health Center Resources for Sickle Cell Disease Care: Success Metrics and Measures fluid administration, transfusion, manage- ment of fever, and radiographic investigation. Metrics/Measurement
The quality and severity of vaso-occlusive Decreased time to first dose pain varies greatly for patients with sickle cell Improvement in pain disease along with the analgesics to which Quality of treatment Decreased admissions they respond. Unfortunately, opioids are at Decreased readmissions and return the epicenter of a public health emergency in ED visits the United States. These drugs are essential for pain management by many patients with Increased visits to day Access to acute hospital/infusion center sickle cell disease and most handle the medi- treatment Increased observation visits cations without misuse or abuse. However, patients with sickle cell disease are caught in Immunizations the whirlwind around opioid management and Continuity of care Disease-modifying therapy restriction. Clear documentation of patient Decreased hospitalization rate history and needs, along with an individual- ized management that is adjusted based on Complaints Patient Satisfaction response and can minimize pain (both phys- Surveys ical and psychological), is essential. Pain Reduced cost to institution for sickle specialists should participate in manage- Costs cell patient care ment whenever possible.
Sickle Cell Disease Access-to-Care Summit 2018 15 M-UNB-US-00050 V1.0 integrate into existing infrastructure (e.g., integration mortality has shifted to adults, making the tran- into an oncology program with specifically allocated sition to adult-focused care a high-risk period for chairs for patients with sickle cell disease). With any death.40,41 As patients transition from childhood to new service, champions/advocates are essential to adulthood, chronic comorbidities increase including convert a good plan into a real solution. Patients are chronic pulmonary disease, nephropathy, and persuasive advocates, giving voice to difficult issues cardiovascular complications. A coordinated that they face. When embarking on such an endeavor, effort around care transition can mitigate the a perfect plan should not impede implementation of dire health consequences suffered as patients a good one—take what is available and implement it. cross the threshold between the pediatric and Most importantly, approach adversity with patience, adult worlds. Recognition of the challenges faced using each challenge as opportunity to educate and by adolescents and young adults is the first step improve the sickle cell program. toward solutions.
Overarching Issues Specific to Transitioning Adolescent Care: Pediatric/Adult Transition Structuring Transition Between When considering transition from pediatric- to Pediatric and Adult Care Settings adult-based sickle cell disease care, the meaning A transition program that facilitates the move from of the word “transition” must be clear. Transition is pediatric to adult care for adolescents and young an orderly, coordinated shift in patient care from adults with sickle cell disease is critical to optimal a pediatric program to an adult program. A shift long-term health outcomes. Indeed, mortality of in patient care that is not orderly and coordinated patients with sickle cell disease older than 18 is a transfer, not a transition (Figure 5). Transfers years increases by 2- to 3-fold relative to younger generally result in poor patient care compared patients.38,39 The rate of acute care encounters (ED to transition with a key factor being the difficulty visits and inpatient stays) also increases markedly patients face in crossing the care chasm without in patients aged 18–30 years relative to younger guidance or assistance. Because sickle cell disease cohorts.6 Because most children born with sickle is a life-long chronic illness whose characteristics cell disease in high-resource countries survive to change between childhood and adulthood, care adulthood, the primary impact of morbidity and continuity is essential. Management and prophylaxis
Figure 5. Sickle Cell Disease Pediatric to Adult Transition